lorry trip sheet format

Crafting the Perfect Trip Sheet: A Trucker’s Essential Guide

As a trucker, keeping an organized and detailed trip sheet is crucial for not only staying on top of your job but also ensuring your safety and efficiency. A trip sheet is a document that records essential information about your journey, including route details, expenses and other relevant data. 

In this blog post, we will explore the necessary steps to create a comprehensive trip sheet that will make your life on the road much easier. 

• Preparing Before the Trip. 
• Gather Necessary Information.
• Outline Your Route.
• Estimate Travel Time and Fuel Costs. 
• Plan Rest Stops. 
• Documenting Your Journey.
• Log Your Start and End Times. 
• Record Your Odometer Readings.
• Track Your Fuel Purchases.
• Maintain a Detailed Expense Log.
• Keep track of Rest and Meal Breaks. 
• Navigating and Staying Safe on the Road. 
• Use GPS and Map Applications. 
• Monitor Weather Conditions. 
• Communicate With Dispatch.
• Finishing Your Trip Sheet. 
• Summarize Your Trip Data. 
• Double-Check for Accuracy. 
• Submit Your Trip Sheet. 

So, in a nutshell, creating a trip sheet as suggested by Trucker Social streamlines route planning and enhances efficiency, ultimately leading to improved driving experiences and increased productivity for truckers. This not only simplifies your life as a trucker but also helps ensure compliance with regulations and assists in the event of audits or disputes. With a detailed trip sheet in hand, you can focus on what matters most: delivering your cargo safely and efficiently. 

Feb 6, 2023 7:11:09 AM What To Expect As A Trucker’s Wife Or Girlfriend?

Printable Trip Sheets

A trip sheet is paperwork for truck and bus drivers. They need to fill this trip sheet to keep track of their trips. It helps them and their employer to process the payments and make the calculation a lot easier either the drivers get paid by miles traveled, by the trip, or by the hour. .

Table of Images 👆

• Driver Trip Log Sheet Template
• Truck Drivers Trip Sheet Template
• Travel Log Sheets Printable
• Field Trip Sign Up Sheet Template
• Printable Vacation Planner
• Printable Mileage Log Form
• Road Trip Bingo Cards Printable Free
• Printable Truck Drivers Trip Sheet Template Excel
• Printable Trip Sheets For Truck Drivers
• Printable Road Trip Activity Sheets

What is a Trip Sheet? 

A trip sheet is paperwork for truck and bus drivers. They need to fill this trip sheet to keep track of their trips. It helps them and their employer to process the payments and make the calculation a lot easier either the drivers get paid by miles traveled, by the trip, or by the hour. 

You should get a trip sheet from your employer. Make sure you ask them for the trip sheet and ask them to show you how they want you to fill the trip sheet. Usually, each company has its preferences and regulation on how they want the trip sheet to be filled. 

We also have more printable sheet you may like: Make A Name Tracing Sheet Printable Mardi Gras Bingo Sheets Printable Printable Scattergories Answer Sheets

What's in a Trip Sheet? 

A trip sheet should contain basic information below:

1. Departure and Return Date

You need to ask your employer about their regulation especially if you pick up and drop several loads along the way. Ask them if they want you to fill it as one long trip or several individual trips. You also need to write down the inward and outward manifest which is the bills of lading numbers you went out and came back with as well as the odometer start and finish. 

2. Pickup and Delivery Details

The pickup and delivery details section usually contains the date, pro number, and the city you drop the loads in. if you have a stack of manifest you may not have to fill them all, but you need to check it with the company you work with just to make sure. 

3. Fuel Tax

In this section, you need to write down the date you purchase the fuel whether it's in gallons or liters, and the state you purchase the fuel in. This fuel tax section works with the receipts you get when you purchase the fuel. This fuel tax section not only serves the purpose of reporting the fuel purchased but also helps to determine the distance traveled by looking at the fuel consumption. 

4. Additional Information

This section is available for you to write down every other detail especially if it's out of ordinary. For example, if you need to change the headlights, then you should write the information about when you purchase the headlight and when, how much it cost, etc. You also need to write every other expense for example if you have to take a ferry to deliver the loads. This section also can be used to write down every irregular condition for example if there's a construction worker you meet on the way and you have to take a longer route. This is important to make sure you get paid for the extra miles and hours you take.

More printable images tagged with:

Have something to tell us?

Dec 7, 2022

Printable trip sheets provide a convenient and easy way to organize and document your travel experiences, allowing you to keep track of important information such as accommodation details, expenses, and itinerary, ensuring a smooth and stress-free trip.

Jul 27, 2022

Thank you for sharing these Free Printable Trip Sheets! They are a great tool to help me stay organized and make the most of my travels. Keep up the great work!

Sep 16, 2021

This free printable Trip Sheets resource is a convenient and helpful tool for organizing my travel plans. Thank you for providing such a useful resource!

May 13, 2021

This printable resource for Free Printable Trip Sheets is very helpful for keeping organized and on track during any journey. Great for planning and documenting the details.

Mar 16, 2021

Free printable trip sheets are an incredibly useful tool for travelers, allowing them to efficiently plan and document their journeys, making it easier to stay organized and keep track of important details along the way.

Mar 8, 2021

Free printable trip sheets are a convenient and accessible tool for organizing travel plans, helping you keep track of important details such as flight times, accommodation bookings, and sightseeing itineraries.

Jan 9, 2021

I appreciate the simplicity and convenience of these Free Printable Trip Sheets. They are a useful tool for keeping track of important details during trips. Thank you for providing this helpful resource!

Printable Thanksgiving Math Worksheets For Kindergarten

Printable Subway Order Sheet

Hidden Object Printable Worksheets

4th Grade Writing Worksheets Printable

Chicago Bridge Score Sheets Printable Template

Printable Hello Kitty Sticker Sheet

Find free printable content.

70+ Driver Log Book Excel Templates (Printable PDF, Excel)

Drivers need to keep track of their time behind the wheel, and a driver’s daily log book does just that. Essential for long-distance drivers, it is a record of hours driven, rest periods taken, and other important information necessary for filing reports to various governing agencies.

Table of Contents

While not required for everyday people (who travel back and forth to work), having your own log book can be beneficial if there is any dispute about when you arrived at particular locations or if a violation occurred during your travels. Keeping such records can serve as invaluable evidence in case matters become clouded or unclear.

• Accounting Templates
• Art & Media
• Budget Templates
• Business Templates
• Calendar Templates
• Certificates
• Education Templates
• Inventory Templates
• Invoice Templates
• Letter Templates
• Medical Templates
• Personal Templates
• Project Plan Templates
• Timesheet Templates

Download Free Driver Log Book Templates

Behind the Wheel Instruction Log

Drivers Daily Time Sheet

Motor Vehicle Log Book

Daily Drivers Log Sample PDF

Drivers Out of Class Log Sheet

Drivers Daily Log Book USA

Vehicle Log Book PDF

Daily Vehicle Check Sheet

What is a driver’s daily logbook.

A Driver’s Daily Log Book helps truck drivers track and log their service hours as required by law. It is a detailed record of the driver’s work activities over a designated time period, which includes rest breaks, drive times, sleeper berth times, and off-duty periods. Drivers can use the Log Book to document their locations, distances traveled, and pick-up and delivery times to demonstrate compliance with federal safety regulations.

Maintaining a Driver’s Daily Log Book prevents fatigue-related collisions caused by long hours behind the wheel. Keeping a detailed record of driving times also reduces the risk of fines for violating worktime restrictions under the Hours of Service Regulations. Employers can ensure their drivers stay safe on the road by creating a Driver’s Daily Log Book and tracking driving patterns daily.

Supervised Driving Log Template

Daily Supervised Driving Log

Fleet Vehicle Log Sheet

Student Driving Log Sheet

Practice Driving Log Sheet

Motor Vehicle Log Sheet

Drivers Daily Log Report

Blank Drivers Log Sample

National Driver Work Diary Daily Sheet

Drivers Daily Log Example

Why keep a log book.

There are two main reasons why it’s important for truck drivers to keep an accurate and up-to-date log book. First, it helps ensure that drivers are complying with FMCSA hours-of-service regulations.

These regulations govern the maximum hours a driver can be on duty and the minimum time they must spend off duty. Second, a log book can be used as a valuable record in the event of an accident or other incident.

Driver’s Time Record Sheet

Practice Day Driving Log

Michigan Supervised Driving Log

Driver’s Time Record Form

Sample Driver’s Daily Log

Daily Log Format

Trucker’s Log Book Template

Records of Duty Daily Form

Driver Training Log Sheet

Drivers Time Record Log

Division of Motor Vehicle

How to Keep a Log Book

Here are some tips on how to keep an accurate and up-to-date driver daily log book:

• Use a paper or electronic logbook: Many trucking companies now require their drivers to use electronic logbooks, which are still allowed. If you’re using a paper logbook, be sure to fill it out in ink so that it can’t be altered later.
• Record all required information: Drivers must record their name, date, total hours on duty, total miles driven, and time spent on breaks.
• Make entries at the end of each day: Be sure to make all entries at the end of each day, rather than trying to remember what happened earlier in the week. This will help ensure accuracy.
• Keep your logbook up-to-date: It’s important to stay current, so be sure to update your logbook every day.
• Know the regulations: Familiarize yourself with the FMCSA hours-of-service regulations to stay compliant.

Benefits of Using a Driver Daily Log Book

A driver’s daily log book, also called a DOT log book, is an essential tool for any commercial driver. This simple notebook can help you stay compliant with DOT hours of service regulations, track your mileage, and even plan your routes. Keep reading to learn more about the benefits of using a driver’s daily log book.

Compliance with DOT Hours of Service Regulations

One of the biggest benefits of using a driver’s daily log book is that it helps you stay compliant with DOT hours of service regulations. These regulations govern how many hours a driver can be on duty in a day and a week and how many hours must be spent off duty between shifts. Drivers who don’t comply with these regulations can face serious penalties, including fines and suspension of their commercial driver’s license (CDL).

A driver’s daily log book makes it easy to track your hours so that you can ensure you’re always in compliance. All you have to do is record when you start and end each shift and any breaks you take during the day. At the end of the week, total up the numbers and you’ll know exactly how many hours you’ve worked.

45 Hour Driving Log

Practise Driver’s Daily Log Sheet

Business Vehicle Mileage Log

Tracking mileage.

Another benefit of using a driver’s daily log book is that it can help you track your mileage. This is important for a few different reasons. First, tracking your mileage can help you plan your routes more efficiently. Knowing how many miles you drive each week, you can map out routes that minimize unnecessary driving and save time and money.

In addition, tracking your mileage can help you monitor your vehicle’s condition. By recording the date and the odometer reading each time you fill up your tank, you can more easily spot trends in your vehicle’s fuel efficiency. This information can be invaluable when it comes time for preventative maintenance or unexpected repairs.

Finally, tracking your mileage can also help you maximize deductions come tax time. If you’re self-employed or own a trucking company, you can deduct a portion of your vehicle expenses come tax time. But to do so, you’ll need to have detailed records of your mileage something that’s easy to do with a driver’s daily log book.

Truck drivers’ logbook templates record the activities when they travel from one place to another. It is the best way to record the distance they covered at a specific time because most get paid according to their driving hours. The logbook template allows you to put details about the truck, driving, hours of service, and essentials about the journey. For that purpose, you should utilize our free truck driver log book Excel template to record all the activities and events of the trucker.

These templates are printable and allow the user to make any changes. The Federal Motor Carrier Safety Administration limits that a driver can’t drive for more than 14 consecutive hours of driving; they use the logbook to monitor the driver’s service hours. See below to learn everything about the truck driver’s logbook.

What is a Truck Driver Log Book?

A logbook is an official document used to record the activities of the trucker. The supervisor uses this logbook to get the trucker’s journey events and the authorities to check whether the trucker follows the rules. For a trucker, it isn’t easy to manually write all the details about the journey. The ready-made template makes your work easier; see our collection and download the template you want for your trucker. Authorities need an up-to-date log book to see whether the driver’s activities follow the set rules.

They restrict driving hours because drivers get tired from driving consecutive hours.  It is best to put tired drivers off the roads because driving with a tired body and mind may cause road accidents. You can avoid heavy fines by documenting your activities in the logbook. The logbook should contain the truck details, driver name with contact details, details about the journey, and other essential details. The driver should include the details in their logbook if any accident or breakdown occurs. You can see the driver log sheet example to complete the driver’s daily logbook.

What Should Appear in Driver Log Book

The drivers’ salary depends on the service hours they offer to meet the supervisor’s deadline. For that purpose, it is necessary to document how many hours drivers drive when they ship from one place to another. The logbook is a valuable document for the driver to get paid and for authority to prove they don’t violate the rules. The driver log book is helpful if it contains all the essential elements. The things that should be included in every driver logbook are as follows:

• The driver’s details include name, address, phone number, and mailing address.
• The name, address, and phone number of the co-driver. 
• It should contain the vehicle number, model, and color. 
• The information about the business, address of head office, phone number and other contact details. 
• Description of the trip
• Starting odometer reading and ending odometer reading
• It must contain the total mileage
• A liter of fuel was spent on this trip with the price the driver paid for it. 
• Kilometer has driven in a day with hours
• Details about the driver’s status 
• Address from where the journey starts with the address of the destination 
• It should include the details about the breakdown and accident if it occurs.

Guidelines to Use Driver Log Book Template

The driver logbook is an official document that must be updated regularly. The FMCSA checked it and expected an up-to-date logbook; otherwise, drivers would pay a heavy fine. Some drivers don’t know how to fill it out, which may cause logbook violation penalties and create misunderstandings with the supervisor. Download the free driver log sheet and see the below-mentioned guidelines below to use it effectively. 

• Download the template from our collection. 
• Enter your name, address, phone number, and mailing address. 
• Enter your co-driver’s details. 
• Write the address where you start your journey and the address of the destination. 
• Check your odometer and enter the numeric value displayed on it. When you reach your destination, enter the odometer reading in the specified field on the logbook. 
• Put details about the vehicle you drive in your logbook.
• Write about the reason for making this trip. 
• Enter the value of the total mileage.
• Enter the value you paid for fuel and the number of liters whenever you fill up your tank.
• On duty (Not driving)
• Sleeping 
• Put the number of hours that you spend in each section. 
• If you are done with any accident or break, write the place where it occurred, details of the damage, and expenses.

Why We Need Driver Log Book

Keeping a driver log book has many benefits when you are on the road with your vehicle. Check out our collection of printable log book templates, which are free of cost and available in the formats you prefer. To explore the importance of logbooks, we share some points that help you understand them easily. 

• Ensure the following rules: The driver’s driving hours information ensures that the driver follows all the rules set by authorities. Authorities are not allowed to drive more than 14 hours consecutively. The duty shift information placed by the driver ensures that the driver follows the rest of the rules defined by the stat. 
• Avoid heavy fines: You can pay many fines if the logbook is outdated. A well-designed log template allows you to put your duty shift details to avoid any fines. Never put false entries in your log book; it is a critical violation that may result in a penalty and put you out of service. 
• Record of driver’s activity: The driver’s logbook records everything that happens when the driver moves from one place to another. It contains information before starting the drive, at the end of the drive, while driving, when drivers stop and rest, and all other incidents during traveling. 
• Helpful to meet the deadline: It is the best way to promptly track and complete the supervisor’s deadline. Sometimes, the truckers’ supervisor gives a deadline to reach their destination in a specified time; this document is helpful to complete.

How to Create the Driver Log Book Template

When you are on the road with a vehicle, whether a bus, van, car, or truck, you need a logbook to record everything about this journey; you need to put some effort into making it from scratch. It is easy to work with well-designed templates available on our site. These templates are available in Excel, PDF, and Word format. If you want to add something more or create it from scratch, follow the steps below.

Step 1: Open Microsoft Excel. Go to the “File” tab, click “New,” then select “Blank Document” to open a new document. 

Step 2: Go to the “Insert” tab from the menu and click the “header and footer” option to add to your document. Make a header by entering your desired field in it. 

Step 3: Enter the column header like driver name, address, phone number, vehicle number, driven hours, duty status, and other essentials that you want to enter in your document. 

Step 4: Click on the “File” tab and select the “Save as” option to save your document. Put the name of your document and click ok to save it in your desired location.

Log Book Rules for Drivers

The DOT and FMCSA set some rules regarding the driving of truck drivers on the road. Understanding the violation is essential for truckers. They should know how many hours they can drive daily, weekly, and monthly. Some rule violations may put the trucker out of service, which means they are no longer allowed to drive. For that purpose, truckers need to know about these rules and regulations. See below to know all about these rules.

• According to the rules set by authorities, a trucker is allowed to drive only 11 hours of duty. You may be fined heavily if you violate the rules and make false entries in your logbook. 
• Drivers must rest for 10 hours from duty and are not allowed for any work activity if they want to be on duty for 14 consecutive hours. 
• The trucker’s logbook must be up-to-date to avoid penalties. The state also expects an up-to-date logbook to determine whether drivers follow the rules. 
• Truckers can drive 60/70 hours in 7 or 8 days of work.
• The 30-minute break rule of FMCSA and DOT states that drivers must take a 30-consecutive-minute break after 8 hours of driving. 

If you want to stay on the road, follow the above rules to avoid penalties. Most accidents occur due to the absence of the trucker’s mind and the consecutive hours of driving without any rest. Make sure to put your entries in the logbook daily. Download a ready-made daily log book template for drivers to put data about Hours of service. These hours of service rules help you to avoid any accidents.

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

Similar Posts

50+ free printable inventory list templates [doc, excel].

It is good practice to stay organized in every field of your life. You make an inventory list for different settings to track it or hold it efficiently. To save…

40+ Printable Petty Cash Log Templates [PDF, Word, Excel]

Petty cash is a small amount of money that is used in business for small payments. A petty cash template is used to track the important transactions of your organization….

60+ Free Simple Photography Contract Templates (PDF, Word)

A photography contract template is a document that outlines the agreed-upon terms and conditions between a photographer and their client. It serves as a legal agreement that protects both parties…

40+ Screenplay Template Pages & Screenplay Format

The Screenplay can be a 90-120 page document written by the screenwriter followed by the specific size of the paper, font, margins, and others. Screenplay template pages are used to…

30+ Free Hazard Vulnerability Analysis Templates (PDF, XLS, DOC)

Hazard vulnerability analysis (HVA) templates are a valuable tool for emergency responders, businesses, and others to plan for future disasters or potentially hazardous events. HVA templates consist of collected and…

45+ Employee Attendance Tracker Templates [Excel, PDF]

Employee attendance tracker is used to track employee presence, absence, leaves, tardiness, or more. The employee attendance tracker template provides information about who is absent or absent on certain dates….

Your email address is the only way we can be in touch. We usually send premium quality templates.

• Real Estate

Home » Excel Templates » Truck Driver Log Book Template – 7+ Excel, Word & PDF Format

Excel Templates

Truck driver log book template – 7+ excel, word & pdf format.

Truck driver log book template is intended to be a trucker’s new closest companion. This easy to use layout can make recording your everyday assignments and exercises the simplest thing you will do out and about. The trucker logbook is accessible as a moment download on this page cordiality on exceltmp.com. Just tap on the connection situated on this page to start utilizing this convenient format today.

The truck driver log book template is very useful for Fleet and logistics businesses. Logistics companies have a fleet of trucks and different vehicles to manage deliveries, etc. Now, the management of fleets of these trucks with different drivers is very difficult. Truck fleets have one driver in each truck to deliver any kind of services by the companies. These drivers of each truck have allotted a specific time, goods, Fuels, and the status of their ride. The management and tracking of these fleets are easier when we use the truck driver Log book template.

Let us make you understand by considering an example. Consider or assume that there is a company of logistics with 500+ five hundred plus drivers of trucks means 500 trucks in fleets as well as drivers. So, this company manages manually all the calculations of fuels, time, and status of drivers when dispatched. It is impossible to make all records manually of each truck driver and it’s time to dispatch and deliveries. But let assume this company now uses a truck driver log book template.

Now, this is a logbook you can track and maintain each of the personal records for the truck driver, and drivers can also edit them to tell whenever they are on holiday, on duty, driving, or resting. Both parties can access this log book template wherever they are. This is simple and easy to use contains all necessary information about Truck drivers.

The trucker logbook comes as a clear Microsoft Excel layout. Anybody with fundamental information about Microsoft or Excel ought to have positively no issue utilizing the format.

What’s more, that is not all. You can include the organization’s name, logo, and deliver rapidly and effortlessly to the trucker logbook. You can likewise include the present day, month, and year for your day by day log, and in addition your name and distinguishing proof number.

As composed, adding data to the Microsoft trucker logbook is a snap. The initial step is to include the date of the occasion. Next, include the time. You are allowed to utilize military or standard time, whichever you are inclined toward. At last, include notes for the occasion, for example, where you were, what you did, or what you dropped off or got.

With the Microsoft trucker logbook, you can report when you were:

All components included in this is of the trucker logbook are adjustable and made because of the client. Don’t hesitate to be invented so the trucker logbook works best for you.

Table of Contents

Guide To Use Truck Driver Log Book Template

• Enter the date into the date row that is the first one as in this example shown Friday today, and date id 27/2/2009.
• Enter the day that is today. As in template, Friday is shown.
• A vehicle that is being driven by the driver writes the number of vehicles that are passing through or going on the site.
• Write the number of the vehicle in the Trailer’s column section
• Driver’s name: write the driver’s name who is going to drive the vehicle for security purposes. Because he will be responsible for any loss of the vehicle, therefore, enter the name of the driver here.
• Write the name of the company who is facilitating the transportation and if the company has its own transportation then write the company’s own name in this space.
• Shipping documents and shipping company: write the name of the company to whom the docs or parcel is shipping.
• If the driver of the vehicle has the co-driver also mention his name there and his I.D number for the details.
• The address and the terminal time should be mentioned on the log template for the data maintenance record purpose.
• In multiday recap put all the mileage information, that how many used today and still remaining, as well as how many left for the tomorrow round.
• Activity and location are automatically tracking by the template when the driver drives the vehicle.
• At the end, when the truck enters an organization the meter automatically calculated the meter and mileage readings.

Driver Daily Log Sheet

The drivers daily log sheet is used by the company and can be accessed by both parties. It maintains the day by day daily record about the driver and driver’s records. Daily which driver is going and taking which truck and which type of goods and what’s the destination all these details are included on a daily basis. All transportation companies must use this to maintain the daily basis of records for drivers.

Drivers Daily Log Book Template

Drivers daily log book template also just like the driver’s daily log sheet that has different sections to maintain the daily routine. In daily routine driver names and addresses, fuel allowances, mileage information, and the host company’s name is also included.

Local Drivers Daily Trip Sheet

Local drivers daily trip sheet is the local management of the truck drivers that has a daily trip to deliver something. This is used to track the daily trip status.

Fuel Log Book Template

Fuel log book template is useful for the tracking and maintenance of the fuels and mileage records of t eh driver’s daily or monthly driving.

Truck Driver Daily Time Sheet

Truck driver daily timesheet template is an excel book template that is useful for the time records of the driver it has all details about the time records of the drivers.

Vehicle Log Book Sample

A vehicle log book can be used by anyone for the maintenance and tracking of any vehicle not specifically truck. It includes all necessary details same like the truck driver log book template.

The Truck Driver Log book Template excel is very useful for record maintenance for transportation purposes.

You May also Like

Sharing is caring!

I am Ryan Duffy and legal writer. I received a bachelor of business administration (BBA) degree from London Business School. I have 8+ years of writing experience in the different template fields and working with ExcelTMP.com for 7 years. I work with a team of writers and business and legal professionals to provide you with the best templates.

• Bill of Sale
• Vehicle Bill of Sale
• Last Will and Testament
• Printable PDF Forms

Printable Trip Sheet For Truck Driver

The Trip Sheet for Truck Drivers includes all of the information a driver needs to keep.

Have you ever had to drive a truck for a long distance? If so, you know that it can be a lot of work. You have to keep track of your mileage, fuel, and hours worked. That's where the Trip Sheet For Truck Driver Form comes in handy. This form helps you stay organized and makes it easy to track your progress. Use it to make your next road trip easier!

Document Preview

You might be interested in these other forms: Wedding Party Sheet , V20 Character Sheet , Vehicle Inspection Sheet Template , Vital Signs Flow Sheet

• Privacy Policy
• Terms & Conditions

© 2022 templatesowl.com

Trucking Trip Sheet

This mobile app is designed to help track odometer mileage, travel expenses, fuel, truck/trailer details, vehicle year, load information, and more.

5,000 Companies save time and money with GoCanvas

With this electronic trucking trip form, everything is saved in the Cloud and in PDF format and can be accessed at any time via reports. That is just one benefit to using a vehicle inspection report app rather than manual-entry log books to track commercial vehicle and trucking trips through pre-trip inspection forms.

Use this software on your electronic logging device for any commercial motor vehicle on a long haul. This app also helps truck drivers adhere to rules and regulations on behalf of vehicle maintenance and federal motor carrier safety. The app tracks freight, fuel costs and fuel tax . As owner operators of a trucking business, use this app on your electronic logging device to ensure your commercial motor vehicle meets fleet requirements and safety regulations prior to hitting the highway.

Key benefits of this app:

• This trip planner app form for truck drivers and transportation companies can be customized as a template to fit your preferences and/or your company's requirements.

• For a motor carrier, use the trucking trip planning template to log specifics such as odometer reading, expense reports, truck driver permits and contract details, trucking company contact information, truck itinerary and route plan details, mileage rates, road trip plans, notes to track motor vehicle mileage and more in this pre-trip inspection test application.

• Submit your trucking trip planning template data with just a tap, and you will immediately receive a PDF of the itinerary submission from your drivers.

• This trip planner app and pre-trip inspection checklist can be integrated with other trucking software for added utility as well.

• Throw out the manual-entry daily log books and move into the realm of trucking industry apps to make things easier on yourself.

For another helpful app, check out our Daily Route Tracker App or our gas mileage calculator app .

• Signature Capture
• Submission Editing
• Reference Data
• Google Docs

GoCanvas accounts come with hundreds of form templates

More General Transportation & Warehousing Templates

Trucking Company Invoice

General Transportation & Warehousing

C-TPAT: Vulnerability Assessment

General Government & NGO

C-TPAT: Risk Assessment Action Plan/Follow-up

C-TPAT: Documenting Risk Assessment Process

Building Construction

Articulated Truck Inspection

General Inspections & Surveys

Inspections

Rental Agreement

Construction Equipment

Trucking Timesheet/Timecard

Time Cards & Time Sheets

Tanker Truck Unloading Checklist - GoCanvas

Food Production

Don't take our word for it...

“I’m not a tech guy and I was able to pick this thing up in probably an hour, and actually start to build apps. I’ve done them over lunch when I’ve gotten frustrated with a process that didn’t exist in our company. So for non tech people who’ve got a problem, the support here is awesome and I’d recommend it to anybody, not just in our industry.” Dave Kramer, PennLine Service

Connect with one of our experts today.

We’ll help you put together the right solution for your needs.

• New Drivers - 1st License
• Defensive Driving
• CDL Practice Tests
• Air Brakes Courses—CDL & RV
• Log Books - US & Canada
• CDL Pre-Trip
• Learner's Permit
• Motorcycles
• Newly Licensed Driver
• Driving Test SHORTS
• Smarter Car Care
• SHORT Driving Tips
• Winter Driving
• Crash Analysis
• Air Brake Valves
• United States
• CDL Beginner
• CDL Turning
• CDL Pre Trip Inspection
• CDL Coupling
• Driving Instructors
• Pass CDL Air Brakes - Free
• Can't Log In
• Live Q & A
• Expert Witness
• The Founder
• 100K Campaign
• Smart Driver Success Stories
• Funny Driving Memes

Cannot find your purchased courses? Click here to Login!

• CDL Employment
• CDL Paperwork
• Commercial Drivers

Get paid for the work that you actually do by filling out your trip sheet correctly.

The Trip Sheet | Trucking Essentials

https://youtu.be/eYu7nwzbhV0

• CDL Air Brake Valves

 Introduction

The trip sheet is part of your paperwork, regardless of whether you're a truck driver or a bus driver, it must be filled out.

The trip sheet serves a couple of purposes: first, it's how you get paid for the trips that you do, whether you're running by the mile, or running by the trip, or you're running by the hour.

The trip sheet will allow you to get paid; second, it's a backup, in case some of the paperwork goes missing—bills of lading and whatnot— that will be written on your trip sheet and finally it's also for fuel tax.

Large commercial vehicles are subject to fuel tax based on a formula of miles driven in that province or state and the number of gallons or liters purchased for that vehicle.

GUARANTEED TO PASS FIRST TIME

Cart and Checkout

Getting Paid

The trip sheet I'm going to show you today is one example for long haul truck driving and there are many trip sheets that you can see on the internet.

Every company that you go to to work as a bus or truck driver will have a trip sheet and make sure you ask the company for the trip sheet and to show you how to fill it out.

Because each company—whether you're a bus driver or truck driver—has its nuances in how they want the trip sheet to be filled out.

And first and foremost the trip sheet is how you get paid.

So make sure you fill it out correctly and that you get paid for the work that you do.

Basic Information

On this trip sheet here you can see that first of all there's some basic information that you need to fill out and some of us will be pre-filled out and given to you with your paperwork - manifest, bills of lading and other dispatch information you get.

So you can see there's a unit number - that the unit number of the vehicle that you are driving.

If you're in a dedicated unit, it will be the same all the time.

If you're slips seating, it'll be a different unit number rather.

Driver's name, trailers - if you're truck driving - trailers outbound, trailers inbound.

The trip number: if there is a trip numbers assigned; if there isn't a trip number assigned, it'll be the bill of lading number, but most of the time, if there's a space to fill that in they will give you a trip number.

Departure Date

The departure date - the date you left with that load for that trip, and the return date.

Just as a note, if you pick up and drop several trailers along the way, that's all one trip depending on how the company designates that.

For example, when I worked for PCX it was out of Vancouver.

If I dropped a trailer in Kamloops and picked up another trailer & went to Calgary, dropped and picked up another trailer and came back to Vancouver - that was one trip according to them.

As well, on this trip sheet here, you can see inward and outward manifest.

The manifest is the bill of lading numbers that you went out with and the bills of lading numbers that you came back with.

As well on this trip sheet here, you can see the odometer start/odometer finish.

Pickup & Delivery

Pickup and delivery details is another heading & another category on this trip sheet here.

Included in the pickup and delivery details is the date, the pro number, which is the manifest number numbers on the manifest.

Now just as a quick note on the manifest.

The manifest can be either one piece of paper for the whole load or it can be a stack of bills of lading and if you have a stack of bills of lading just write the first bill of lading number and then various underneath.

And most of the time that is OK for the requirements of the paperwork that you have to fill out.

Just check with your company to make sure that you you know how to fill that out in case they want all of them listed individually.

But usually they don't.

On this trip sheet on the pickup and delivery details the next one is the city where you delivered.

Sometimes a lot of these companies like PCX, Quick X, Challenger - these types of things, you'll simply take it to the yard and drop it at the yard in Vancouver, Calgary, Alberta, or Toronto, Ontario.

You just drop it in the yard and that's where you put for your delivery in terms of what you did as the driver - the long haul driver.

Now as I stated in the introduction, the other piece of the trip sheet is fuel tax, and you can see here on this trip sheet that there is a section for fuel tax.

And basically what they want you to write down is the date that you purchased fuel in that state, whether it's in gallons or liters and the state or province in which you purchased fuel.

And of course there'll be a fuel receipt as well that will coincide with this.

So again as well as backup for the bills of lading numbers.

The trip sheet also serves as a backup for the amount of fuel that you purchased in a state or province and allows the company to calculate their fuel tax.

And the fuel tax is based on a formula of how many kilometers or miles were driven in that state or province and the number of litres or gallons of fuel that were purchased.

Work Expenses

The other section on here is additional payable work expenses.

So, for example, if you changed out a headlight, the date that you picked up the headlight.

The headlight, obviously, is self explanatory in terms of the work that you had to do, and the cost of that headlight.

Prepaid Expenses

As well, on the sheet here you can see prepaid expenses for the ferry, is the example that they give.

So if you go on the ferry from Tsawwassen to Swartz Bay, Vancouver on Vancouver Island.

Finally on this trip sheet here you can see additional comments.

Additional Comments

Additional comments, as for any hours that you might have worked because you got delayed on a load, you ended up sitting somewhere, or you got re-routed, and whatnot.

So anything that is out of the ordinary of what your trip is 'A' to 'B' and you might get extra money for that, make sure you write that down in the additional comments section.

So that you can get paid.

So as we said in the introduction, the trip sheet is mostly about you getting paid.

And as much detail as you can put on the trip sheet ensures is that you get paid for the hours that you work.

Don't Work the Day for Free:: Weigh Scale Checklist  

• DID YOU KNOW?  :: Bus & truck drivers are the only public sector that has its own police force (DOT, CVSE, MTO, etc.);

• SMART :: There's a lot of paperwork you must produce for authorities at the weigh scale;

• SELF-CONFIDENCE :: Bring all paperwork in one hit & impress the diesel bears!

Because in most cases, it's you that gets the fine... NOT the company!

In conclusion, talking to you today about the trip sheet.

First and foremost, the trip sheet is how you as the driver gets paid for the work that you do.

So ensure that you get some information from your company personnel about how to fill out the trip sheet.

And ensure that you fill it out correctly so that you get paid for the hours and miles that you drive and the trips that you do for that company.

As well, the other main purpose of this is a backup for all the paperwork that you are responsible for: bills of lading.

All of the bills of lading numbers should be on the trip sheet as a backup in case some of the bills of lading and whatnot get misplaced or lost because administrators who work in trucking companies have a massive amount of paperwork that they need to keep track of.

All this paperwork has to be collated and filed and sent to accounting so they get paid.

So this serves as a backup and also serves to help the people who are doing the paperwork to get it out and make sure that the company gets paid.

And in return, as well, you get paid.

It also allows the company to determine fuel tax.

Fuel tax is important for costs of the company.

How many miles those trucks run in a state or province and how much fuel is consumed and allows them to figure out that formula and allows them to do their accounting.

Finally, as well, additional expenses, prepaid expenses, and then additional comments for any delays that you experience in getting loaded or unloaded or delays in a trip, weather, they couldn't find the product when you back into the dock to get loaded.

There was a delay of a couple of hours - you might get paid for that: additional drops, additional pickups.

All that stuff is about you getting paid, so make sure you get your trip sheet filled out correctly.

And if you're unsure about how to fill it out ask somebody at your company, ask one of the other drivers to make sure that you're filling it out correctly, so that you get paid.

And just as an example of the trip sheets that I— did this one here—for example: if I was delivering from yard to yard - so I went from Vancouver to Calgary for example.

I just put Calgary to Vancouver and I got paid the distance from those two yards.

If I went somewhere else in Alberta, I had put the postal code in because if I didn't put the postal code and I would only get paid to the yard.

You want to get paid the exact miles that you're working, so make sure you put the postal code in.

That's just one example of the details of filling that out.

Dress For Extreme Cold Weather

Dispatchers' Role in Truck Driving

Truck Driving Jobs | Resume & Cover Letter

Paperwork Required for CDL Drivers - Truck & Bus

Drinking & CDL Driving in Canada

Reduced CDL Axle Weights, Spring Thaw and Frost Laws

Trucking | United States Drug Testing

8 Great Reasons to Consider a Career as a Truck Driver

How Truck & Bus Driver Get Paid | Trucking Smart

Drink Driving | Trucking Essentials

Truck Driving in the Oil Fields (Part 1)

Truck Driving in the Oil Fields (Part 2)

How to Find a High Paying Job as a Truck Driver

Success - Showing Up

© Smart Drive Test Inc. 2024.

Contact Us: [email protected]

Get Your DOT Inspection Checklist

Trip Sheet Central

Business tools for truckers, by a trucker, 800-644-2040.

Trip Sheet Central (TSC) is a web-based truck-business management program for Truck Carrier Operations.

We do Fuel Tax , Trip Sheets , Bookkeeping , Accounting Statements , and more for: Owner Operators , Independent Drivers , and Fleet Owners

• $35 / Month (per truck)*
• IFTA Reports (Base state +NY, KY & NM Weight/Distance)

* Special Promotion

• $75 / Month (per truck)
• Truck Bookkeeping
• IFTA Reports
• All Business Reports
• Driver Payroll (add $15/per driver)
• $125 / Month (per truck)
• Managed Truck Bookkeeping
• Driver Payroll
• Electronic Document Management
• Driver Qualification Files (DQF)

Trucker Services

• New business/New Company setup / LLC / INC
• New IFTA Accounts, IRP, FED-EIN
• State Licenses
• USDOT Number
• Process Agents
• MCS150 Renewals, IRP Mileage Reports
• Licenses, Special Permits
• Fleet Compliance Program

USDOT Trucking Authority

• Quarterly IFTA Fuel Tax filing
• Trucking Trip Sheets
• Income/Expense Statements
• Profit/Loss Statements
• Accounting Statements / Bookkeeping
• Other Custom reports
• Driver Record Maintenance
• Fleet/Equipment Maintenance Records
• Timely Customer Billing, Invoice

Trucking Business Services ..

• Category: Business, Productivity
• Version: 1.6
• Price: FREE*
• Family Sharing: Yes
• Language: English
• Seller: Trip Sheet Central
• © 2014 - 2023 Trip Sheet Central LLC
• Compatibility: iOS 9 or later

* FREE with Subscription Plans starts at $35

Catering Quotations

Painting job quotation, maintenance quotations, photography quotations, construction services quotation, computer service quotation, bid quotations, price quotations, product quotations, service quotations.

Excel Templates

Microsoft excel worksheets and templates, daily trip sheet templates.

Daily trip sheets are prepared for bringing discipline into your life. There are a series of activities and steps that are taken to reach a specific goal. These activities are required to be tracked on a regular basis so that everything works smoothly.

What is the daily trip sheet?

The daily trip sheet is a document which is used to keep track of daily trips of a vehicle. This is useful when you want to know the total mileage of the vehicle as well as the condition of the vehicle. The cost incurred due to trips of the vehicle can also be tracked with the use of the daily trip sheet.

How to create a daily trip sheet?

A daily trip sheet is more appropriate to be created in MS Excel. You should know the details that should be added to this sheet so that you can prepare an effective trip sheet to be used on daily basis. The main details that are added are:

• The name of the operator
• Date of noting the mileage of the vehicle
• Time of noting the mileage and recording on the trip sheet
• Mileage at the beginning
• Mileage at the ending
• Total number of miles covered by the vehicle
• Main points related to the trip

There is a separate section at the end of the trip sheet where the user can add additional comments and notes. These notes can then be used later as a reminder.

Tips for making trip sheet:

• The record of the trip should be written in the sequence
• Provide complete analysis of the data that you have entered
• The sheet should be prepared concisely. Avoid adding unnecessary details in the sheet
• There should be a professional format that should be followed for preparing a trip sheet
• The date after entering a new record should be given

Daily trip sheet template can be used by those people who are not proficient enough to make the log of their own. There are different formats in which the daily trip sheet can be prepared. One can choose any of them according to the needs.

Format: MS Excel [.xls] |  Download

Leave a Reply

Your email address will not be published. Required fields are marked *

Truck Operating Cost Calculator in Excel (Create with Easy Steps)

Calculating the operating cost for a truck is very important to get the actual data regarding the profit or loss in the transportation business. But calculating the cost can be difficult since there are a lot of variables to consider as well as different types of costs. However, a truck operating cost calculator in Excel makes it easier for you. In this article, you will find ways to use a cost calculator in Excel to calculate the operating cost of your truck.

Truck Operating Cost Calculator in Excel: Create with Easy Steps

Step 1: calculate fixed costs.

The first step in creating a truck operating cost calculator is to calculate the fixed cost of the truck. Initially, we will calculate the fixed cost for each month. Then, we will calculate it for a financial year.

• First, in the Cost Type column, give the names of various cost types like “Insurance”, “License” etc. We have added only 6 types of fixed costs to our dataset. Include more if your truck has other types of fixed costs.

• After that, add values in the Monthly Expense column and change the data type of that column into the Currency format.

• Just after that, write down the following formula in the cell D5 and hit ENTER . Use Fill Handle to fill up the remaining cells as well.

You will find that some of the cells in Column D are blank. We have used the IFERROR function intentionally to keep it blank.

At this point, we will overwrite the formula in those cells and assign exact values in those cells (we kept those blank because some of the values (e.g. depreciation) are exclusively calculated after the end of every year).

• Double-click on a cell and then press  Delete  button.

• Secondly, write down the value in the cell in a normal way.

• Finally, we will calculate the total fixed cost. In cell D11 , write down the formula below to get the result.

Read More: How to Create Cost of Delay Calculator in Excel

Step 2: Determine Variable Costs

• Calculating variable costs is almost similar to calculating fixed costs. Just change the entries in the Cost Type column, like in the following image.

• The process of assigning values and formulas for the Monthly Expense and Yearly Expense columns is just the same as the Fixed Cost calculation ( Step 1 ). Repeat them and get the following result.

Step 3: Find Total Costs 

Calculating the total cost of a truck is very simple. Just add two types of costs using the SUM function .

• In our worksheet, we have kept the calculations of two types of costs on different sheets. So, while calculating total costs, we will give reference to those sheets, like in the following image.

• Do the same for variable costs as well.
• Now, apply the simple formula in cell C8 to get the total costs.

You will get the following result on your worksheet.

Read More: How to Use Cost Benefit Analysis Calculator in Excel

Step 4: Calculate Total Costs and Cost Per Mile

Since we have calculated the total cost of a truck in the previous step, we will divide that value by the Total Distance covered by the truck (in mile).

• Write down the total distance the truck has traveled in cell C10 .
• Apply the following formula in C11 to get the Cost Per Mile ‘s value.

[Bonus!] Free Template for Truck Operating Cost Calculator

In the Excel file of the download workbook section, you will find an exclusive truck operating cost template. Use it to make your business easier. The following image will give you an idea of the template.

Things to Remember

• Over time, fixed costs remain the same while variable costs continue to increase as long as you operate your truck.
• Truck operating costs will vary according to the service life of the truck. Two trucks with the same configuration, but different service life will have different operating costs.
• Some other factors that influence truck operating costs are: fuel costs, fuel efficiency, driver wages etc.

Frequently Asked Questions

1. what does the term cost per mile mean.

Cost per mile (CPM) is a metric used to measure the cost of delivering a service over a given distance.

2. How do you calculate trucking profit?

Trucking profit is calculated by subtracting total direct expenses, including fuel, maintenance, and truck-related costs, as well as indirect expenses like insurance, permits, and administrative costs, from gross revenue, resulting in the net profit figure.

3. How do you calculate truck efficiency?

You measure your trucks’ efficiency by expressing the revenue for one truck as a fraction of the total revenue in one month divided by the number of trucks you have.

Download Practice Workbook

You may download the following workbook to practice yourself.

Truck Operating Cost Calculator.xlsx

Hey! You have reached the end of the article on truck operating cost calculator in Excel. Hopefully, you enjoyed all the items covered in the article, and you will apply the template to calculate operating cost of your truck. If you find this article helpful, please share it with your friends. Moreover, do let us know if you have any further queries. Finally, please visit our site for more exciting articles on Excel.

Related Articles

• How to Create Electricity Cost Calculator in Excel
• Opportunity Cost Calculator in Excel
• How to Create Shipping Cost Calculator in Excel
• How to Construct Cost Inflation Index Calculator in Excel
• How to Create Fuel Cost Calculator Using Excel Formula
• How to Make Vehicle Life Cycle Cost Analysis Spreadsheet in Excel
• How to Create an Export Price Calculator in Excel

<< Go Back to Cost Calculator |  Finance Template |  Excel Templates

What is ExcelDemy?

Tags: Cost Calculator Excel Template

Md Junaed-Ar-Rahman, a Biomedical Engineering graduate from Bangladesh University of Engineering and Technology, has contributed to the ExcelDemy project for one year. As a technical content developer, he has authored 15+ unique articles and actively addressed user problems. He participated in 2 specialized training programs on VBA and Chart & Dashboard design in Excel. His passion lies in solving problems uniquely and exploring new functions and formulas. Eager for future exploration, he aims to gain proficiency in applications... Read Full Bio

Leave a reply Cancel reply

ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems.

Contact  |  Privacy Policy  |  TOS

• User Reviews
• List of Services
• Service Pricing

• Create Basic Excel Pivot Tables
• Excel Formulas and Functions
• Excel Charts and SmartArt Graphics
• Advanced Excel Training
• Data Analysis Excel for Beginners

Advanced Excel Exercises with Solutions PDF