travel co ordinator

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Travel Coordinator Job Description

Travel coordinator duties & responsibilities.

To write an effective travel coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included travel coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Travel Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Travel Coordinator

List any licenses or certifications required by the position: MS, ICU, ER, NMCI, MRPT, CTC, CTA, BLS

Education for Travel Coordinator

Typically a job would require a certain level of education.

Employers hiring for the travel coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business/Administration, Business, Graduate, Finance, Accounting, Hospitality, Management, Associates, Tourism

Skills for Travel Coordinator

Desired skills for travel coordinator include:

Desired experience for travel coordinator includes:

Travel Coordinator Examples

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
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• Track and maintain company travel issues as they occur and see them through to closure
• Monitor travel policy compliance
• Escalate all necessary traveler requests and/or concerns to traveler's Supervisor and Manager
• Coordinate travel for clients, vendors and employees and make arrangements/reservations for air travel, hotel accommodations, dining reservations, ground transportation
• Proactively track flights for delays and cancellations and help travelers find alternative arrangements
• Maintain client and employee history of travel-related preferences (likes/dislikes, airline and hotel membership numbers, dietary restrictions)
• Serves as travel contact between remote production crew and in-house travel department to coordinate all travel needs for remote event personnel
• Assists in day-to-day processing and tracking of remote event travel logistics
• Communicates with Production Management to ensure travel information is current and accurate
• Liaises with Production Management and Legal to finalize hotel contracts
• Capture all travel related costs and input into the costing module
• Must be familiar with the operations and schedule modes of transportation such as airlines and passenger trains, throughout US
• Must be able to work weekends during certain times of the year
• Must be self-disciplined and self-motivated and have the ability to comprehend the extensive production operations and schedules
• Knowledge of sports remote travel and production requirements a plus
• A general Degree holder with a minimum of 2 years’ relevant experience or a Diploma holder in Business Administration with a minimum of 3 years’ working experience, preferably in the travel retail industry
• Own creation, maintenance, locking and validating of Material and Hardware Matrix
• Own creation, maintenance, and reporting of product sample request
• Manage and track Wear Test and fit for purpose sample requests
• Supports the initiation and management of PBVR & product revision notice
• Manage product functionality details in Tools of the Trade
• Support and manage all costing activities in ecVision costing module
• Implement and coordinate projects and initiatives aimed at improving margins
• Ensure yields are confirmed to support costing process and RMRP
• Able to perform efficiently in a high pressure, fast paced environment
• 1-3 years’ experience in a product development – Bags or Accessories preferred
• A minimum of 5 years of experience in a corporate travel environment inclusive of experience arranging complex international travel reservations
• Detailed oriented with excellent interpersonal and customer service skills
• Understanding of Federal Travel Regulations
• Business or Economics degree
• Occasionally (1/3 of the time or less) walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk)
• Minimum 2+ years of business experience preferably in marketing, sales and/or customer relations as a beauty advisor or counter manager
• Proactive maintenance of ground database
• Communicate confirmation to all crew
• Continuous process improvements within the scope of our control and utilization
• Implement process of keeping ground transportation vendor up to date with flight delays/arrivals
• Maintaining, building up, and improving customer (crew) hotel data base
• Validate hotel shuttle or transportation vendor information and advice crew force details
• Developing innovative continuous process improvements within the scope of capacity
• Providing quality input for the development and maintenance of ground data
• Work closely with Ground Ops to identify vendors for alternate locations
• Work closely with various departments to help ensure operational reliability and effective execution
• Excellent presentation, writing skills, and computer literacy including Microsoft Office Suite essential
• Ability to work in a fast-paced environment and operate well under pressure and time constraints
• Ability to remain calm and focused in a fast-paced environment
• Available during non-traditional business hours to quickly resolve travel-related issues for off-site crew
• A motivated independent contributor, but also a confident collaborator
• Impeccable attention to detail, with the ability to handle multiple projects simultaneously
• Maintain travel & expense shared drives & SharePoint site (Visa reports, receipts, completed travel profile & NRI travel request forms)
• Create/maintain/modify/delete all Concur profiles as needed
• NRI Relocation travel booking, receipt reconciliation, and distribution to NRI
• Assist Accounting, Finance, Tax, and Treasury teams with issues or changes involving expenses and how they’re handled
• Process hotel direct bill applications for all GO’s
• Month end bank transaction detail report for accrual, bank statement for Accounts Payable
• Logistics planning for travel training
• Responsible for the daily execution of international and domestic transportation logistics both individual and group bookings
• Identify potentials to optimize the current travel process and help reduce current flight costs
• Providing a seamless travel experience for our customers, in a fast growing environment
• At least 5 years of relevant experience in Business Travel Service Delivery Teams, Project or relevance
• Strong Travel Operations knowledge with good understanding of travel policy, processes, GSD and travel technology and booking tools
• Good time management to manage multiple projects within timeline
• Effective communication and interpersonal skills to interact with regional clients and internal stakeholders
• Influencing and assertiveness with boldness to challenge status quo
• Self motivation, Flexible and adaptable to work in a virtual regional team
• Benchmark, analyze, monitor, and report on travel expenditures and opportunities for cost savings and enhanced service
• Consolidate provider reporting and provide management reporting of travel and credit card expenditures across budget units (Unused ticket report management & Airfare Points programs)
• Assist in finding travel services, credit card and innovative payment solutions for international (in-country) and domestic traveler needs
• Manage all travel arrangements to the CEO- booking, frequent flyer miles, personal points program travel cards, transportation services, seat assignment Follow up on all flights 24/48hr prior to departure to assure accuracy and there are no issues
• Assist with Procurement Buys and Subcontracts Administration
• Perform analysis & estimates of costs and price analysis, reviewing & assessing terms, conditions and provisions of agreements for complex solicitations
• Reviews & analyzes vendor quotes, proposals, and pricing requests
• Plan and administrate coach, train and ferry transfers
• Plan and administrate student accommodation
• Communicate transportation plans to relevant parties
• High capacity to adapt
• Organized approach to work and ability to work under time/target pressure
• Quality conscious, attention to detail and supportive of a preventative culture
• Support 12 hour work shift schedule
• Knowledge of a GDS preferred
• Action all external travel requests for clients, visiting guests

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