travel details excel template

The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

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Give us your feedback of the Trip Planner Template below!

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CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 02

Free Travel Itinerary Templates 03

Free Travel Itinerary Templates 04

Free Travel Itinerary Templates 05

Free Travel Itinerary Templates 13

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

Free Travel Itinerary Templates 06

Free Travel Itinerary Templates 07

Free Travel Itinerary Templates 08

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

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Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 20

Itinerary Template – Free Travel Itinerary Templates

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Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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How to Create a Trip Planning Spreadsheet [5 Free Templates]

• Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

• Launch your browser, then go to https://sheets.google.com/ .
• Click “ Blank ” under the “ Start a new spreadsheet ” section.

• Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

• Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
• To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

• Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

• Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
• Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
• Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
• Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
• Budget: Track your day-to-day expenses and see how much money you’re left with.
• Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
• Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

• Click on the first cell (cell A1) in the upper-left corner of your worksheet.
• Enter your preferred column header, such as “Location”  (as used in our example).
• Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

• Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

• Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

• Nearby shops and attractions
• Room prices

For the Transportation tab

• Travel date and times
• Flight details, such as flight schedule and flight number
• Car rental company, including name, address, and contact number

For the Budget tab

• Daily budget
• Total budget
• Total amount spent
• Amount remaining
• Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

• Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

• On the side panel that appears, click the drop-down list under the “Format cells if…”  menu.

• Select  “Text is exactly”  from the options.

• Type  “Done”  in the “Value or formula”  field.
• Click on the “Done”  button to save your changes.

• Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

• Select the cells you want to display in alternating colors.
• On the menu bar, select “Format” > “Alternating colors.”

• Choose your preferred color, then click the  “Done”  button to save your changes.

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

• Categorize your itinerary into multiple days (which are color-coded for organization)
• Describe your activities in a separate section and indicate the time and location where you’ll do them
• List the diners or restaurants where you can eat near the location of your activity
• Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

• Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
• Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
• Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
• Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
• Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

• Set a completion status for each of your to-dos
• Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
• Add notes to each item on the list
• Set a due date for your to-dos
• Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
• Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

• Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
• List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
• Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
• Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

• Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
• Add notes about your packing list
• Categorize your items by location, like the beach, conference, office, and other places
• Classify your things by type, such as clothing, money, documents, electronics, etc.
• Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

• Pick a location that your current finances can accommodate.
• Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
• When selecting a hotel or apartment, choose one that’s near major transportation lines.
• Weigh whether taking a bus would be more cost-effective than taking a flight.
• Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

• 4 Free Google Sheets Itinerary Templates To Plan Your Trip
• Build a Schedule Template in Google Sheets [Free Downloads]
• The 9 Best Google Sheets Templates to Streamline Your Life
• Google Sheets Expense Tracker: Free Template & How to Use
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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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FREE Excel Templates Combo – Vacation Itinerary Planner + Packing List Template + Expense Calculator Template

You have been working hard for months and finally, it’s time for that long awaited vacation. The build-up to vacation is often as exciting as the vacation itself. But a lot of time we get bogged down by the preparations and data management.

Even for a short vacation or business trip, there is a lot of data management that needs to be done – travel details, bookings details, packing, pick-up/drop, getting all the documents in place, etc.

To make it easier, here are some Excel templates you can use to be more organized while planning a vacation:

• Vacation Itinerary Template.
• Vacation Packing List Template.
• Vacation Shared Expense Calculator.

You’ll still need to do a lot of preparations, but this template will make it easier for you to plan/manage your vacation.

The vacation itinerary template and vacation packing list template are editable and you can fill in the details and take a printout (or take a printout and then fill it).

This Tutorial Covers:

Vacation Itinerary Template in Excel

All you need to do is fill the details in this template, and take a printout or save the Excel or PDF in your smartphone. Now you don’t need to go through all the papers or emails when someone asks you – what’s next. You’ll have it ready right there at one place.

This vacation itinerary template is organized in a way that makes it easier to keep a track of everything. It begins with the travel details, pick-up/drop details, hotels details, activity details, and return trip details.

It is super easy to maintain and once finalized, you can share it with everyone who is accompanying you on the vacation/trip.

Business Travel Itinerary Template

If you going on business travel instead of a vacation, this template can be easily modified. All you need to change is the Activities section, where you may want to have your meeting/conference details. Something as shown below:

In the download file, you will get both vacation itinerary template and business travel itinerary template.

Vacation Packing List Template

Travel Itinerary template is just one of the templates to make your vacation more about fun & pleasant memories and less about data/details management.

For some people (including myself), one of the major headaches is the packing part. I hate packing and I push it to the last minute. And as expected, it often leads to a lot of missed items that I should have been carrying. Even when people take enough packing time, they often tend to forget and miss out on a couple of items.

To deal with this, here is a Vacation Packing List template in Excel that will help you be more efficient while you pack for your next vacation/trip.

Again, you can either use the template in Excel or can take a printout and manually cross off items that you have packed. It’s an editable file so you can add/delete items based on the nature of your trip.

If you are using this template as an Excel workbook, you can simply mark the items as packed by double clicking on the cell to the left of the item name. As soon as you do that, the item gets a check mark on the left and gets shaded in green color.

Here is what I mean:

Now you don’t need to lose sleep thinking of stuff you may have forgotten. If it is in the list and marked green, you have it.

Vacation Expense Calculator Template

When the fun-filled vacation gets over, you have to get down to the difficult task of ascertaining who owes whom. Since it’s not as fun as the vacation planning part, it often gets dragged and delayed. The only person who remembers this is the one who owes money 🙂

Here is a template you can use to instantly calculate who owes whom – Shared Expense Calculator Template.

All you need to do is specify the names of the people among whom the expense has to be shared and the expenses made. It will instantly calculate who owes who and show it graphically.

Something as shown below:

Read more about the Shared Expense Calculator Template .

Some additional resources you may find useful when planning a vacation:

• Check the weather before you plan any trip. I use Accuweather to quickly get a sense of the weather. You can use any online resource of App you like.
• Hotel Reviews on Trip Advisor .
• The time difference in different zones – World Time Buddy .
• It’s a good idea to go through some travel blogs and resources. Based on your destination, you can easily find some good resources.

You May Also Like the following Excel Templates:

• Holiday Calendar in Excel (for the US only).
• Excel To Do List Templates.
• Calendar Integrated with a To Do List Template .

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2 thoughts on “FREE Excel Templates Combo – Vacation Itinerary Planner + Packing List Template + Expense Calculator Template”

can u prepare one leave application templet for all employee

Nice. Will try.

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All About Planners

Printable planners to organize your home, business and life!

March 5, 2019

How I use Excel to organize all my travel plans (research, itinerary, hotel, tours, bookings, packing list etc.)

I’m off to Europe later this year! This is the biggest trip I’ve done to date – almost 7 weeks. I’ve used various methods for travel planning in the past including a printable planner , bullet journal and attempted to (but quickly abandoned) various travel apps.

For this trip I wanted something I could use to keep everything in the one place. Enter: Excel spreadsheets!

I started out with a budget spreadsheet and ended up with a few spreadsheets to organize  everything: 

1. Handy info reference page 2. To do list 3. Budget 4. Attractions (and their cost) 5. Itinerary by Month 6. Itinerary by Week 7. Flight Comparison 8. Accommodation Comparison 9. Car Rental Comparison 10. Transfer comparison 11. Tour comparisons 12. Travel insurance 13. Spending Tracker 14. Before We Leave Checklist 15. Packing List 16. Outfit Planner

The spreadsheets can be used for any / every domestic and international trip. I also used these spreadsheets for a quick 10 day road trip around New Zealand and they worked great – simple, quick and easy – I wish I thought to use Excel for trip planning sooner!

Here’s a look into my trip planning process – I hope it gives you a few ideas!

To enlarge the screen of the video, click the square icon in the bottom right hand corner of the video (it will say ‘full screen’ when you hover your mouse over the icon).

Subscribe to my YouTube channel for more planning videos

If you’d like a copy of my travel planning spreadsheets, they’re available in my online store and Etsy shop.

Handy Info reference page

I find this overview page helpful as a catch all for that random info that doesn’t really have a place e.g. the dates we’re leaving, how much annual leave each person has and what dates (if coordinating multiple schedules), what currencies are needed etc.

Since I’m travelling with others I included a column to put who is responsible for planning what. I color coded by country e.g. yellow = Finland.

This spreadsheet is specifically for things to book, research or check. I created a separate spreadsheet with things to do before we leave e.g. convert currencies, print itinerary, apply for visa etc.

I wanted to compare budget versus actual and have the totals for each travel expense automatically calculate. So what tool could be more perfect than Excel? This is the reason I ended up creating spreadsheets for everything in Excel – I already had the budget so figured I may as well keep everything in the one place.

There are pre-filled expenses (and space to add your own) for:

• Accommodation
• Tours & attractions
• Contingency

Itinerary by Month

This is one of my favorite spreadsheets and the one I go to first when planning a big trip. I can see the entire holiday in front of me. A great overview page.

Excel makes it easy to rearrange things too – just cut and paste.

I always color code my itineraries – it makes it much easier to follow. I can also see if I’m spending too much time in one place. I typically try not to spend more than 5 days in one country per trip so it doesn’t get too same same and because there’s so many places to see!

Itinerary by Week

Since Europe is a big trip I’ve opted to use Visit a City. However I created a weekly itinerary spreadsheet for my recent New Zealand road trip. Visit a City, like the name suggests, only has cities as it not ideal for planning road trips. This spreadsheet is a good overview if you don’t want to schedule things out in 30 minute timeslots (like I do with the Visit a City tool).

Related:  How I use Visit a City for trip planning

Flight Comparison

I wanted a spreadsheet to compare flight times and flight prices. I know there are online tools like SkyScanner but print outs from websites are never formatted nicely and to be honest I’d never look at them again. I wanted one place to compare everything so I had separate lines for each route and each airline I was comparing. I much prefer this format for quick and easy comparison.

This is the finished product after I’ve chosen (and booked!) the flights. I deleted all of the ones I didn’t book (so this spreadsheet was a lot more messy when it was a work in progress!)

Accommodation Comparison

I’ll be doing another post here on the blog with my process for choosing a hotel but this is the spreadsheet I use to organize it all:

There’s lots of info to keep track of and with multiple destinations it’d be impossible to remember them all. I enter in about 3 – 4 hotel options in each destination (color coded of course!) and then can compare. Once I’ve chosen and booked the hotel, I delete the others from the spreadsheet (you could also hide the cells if you want backup options / something goes wrong once you get there and the hotel has overbooked etc.)

If you’re doing a road trip and need to know which have parking included for free you could type over the ‘luggage storage?’ heading and replace it with ‘parking?’ (or just put if it has parking in the notes column).

Attractions

While researching what attractions I want to go to, I also record the cost (rather than wasting time going back to check). By recording the cost I can also check if I’m over or under-budget. I usually come up with a big list and then may scrap things. Note that the attractions list is different to the tours list. The tours spreadsheet I use for half day and full day organized trips, the attractions list is things like boat cruises, paid viewpoints, museums etc.

This spreadsheet is also useful for working out whether a city pass / discount cards are worth the money.

You could put the opening hours in the notes section but Visit a City automatically keeps track of this for me so I didn’t bother.

Still a lot of things to add for this trip!

Tour comparisons

I use these for day trips. Viator (not sponsored) is my go to for day trips. It gives me ideas of what’s popular and I also use it to compare whether it’s cheaper to get there myself (e.g. train) or if I should join an organized bus tour.

Transfer comparison

Keep track of all your transport:

• To and from airports
• Day trips e.g. train
• Bus transfers between cities
• Number of underground trips e.g. how much to pre-load on an Oyster card in London
• Compare the cost of buying one off tickets versus a 24 hour pass

I’ve found this really helpful for comparing whether it’s more cost effective to get the train and do a day trip ourselves instead of joining an organized tour.

Car Rental Comparison

I don’t need this spreadsheet this time around – no way am I brave enough to drive in Europe especially if I’m going to places where the road signs are in another language!

I did use this spreadsheet for my New Zealand road trip – the column / table format makes it really easy to compare different quotes.

Travel insurance

Self explanatory. I do my comparison in this spreadsheet recording things like the excess, how much medical cover is included, whether I need to pay extra to insure my laptop etc. Once I’ve chosen I highlight in bold. Or you could just delete the rows.

Spending Tracker

If you’re travelling by yourself, use these to record your spending as you go. I.e. stop trying to piece together receipts and bank statements when you get back (especially if you’re traveling for work)

Traveling with friends or family? Don’t worry about trying to split the bill at dinner – record who paid for what in the spending tracker

Before We Leave Checklist

I transferred my printable before we leave checklist into Excel and since I’m travelling with up to 3 other people for parts of this trip, added a column for who is responsible.

Packing List

Pre-filled but with space to add your own. Conveniently categorised into: – Documents to Take – Essentials – Clothes – Toiletries – Miscellaneous – Kids

Outfit Planner

I feel the cold so like to be prepared for all weather conditions. But I also don’t want to overpack (gotta leave room for chocolate and stationery). So instead of trying to remember what the temperature will be at each place, I created this spreadsheet.

Record the high and low temperature, as well as the usual number of days rain during the month you’re visiting each destination. Now you have a good idea what weather to pack for.

It may seem like a lot of spreadsheets but it’s so much less stressful with everything organized and color-coded in the one place for quick reference. I’ve found travel planning peace <3

About the spreadsheets:

• Add and delete columns as you please
• Formulas are already set up e.g. budget spreadsheet
• Filters (e.g. by city or country)
• You can print the spreadsheet when you’re finished
• Since you’ll be doing your hotel research using a computer it’s convenient to pop it straight in digitally
• Because it’s digital you can email yourself a copy for backup and don’t have to worry about losing paper
• You can adjust the spreadsheets
• Dates pre-fill on the itinerary spreadsheets
• Keep all your research organized and in the one place – the spreadsheet is set up for easy comparison

See Part 2 of my itinerary planning process + the other half of my travel itinerary template in this post.

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Home > Tips > Free Trip Planning Spreadsheet for Excel: Perfect Trip Planner Template

Free Trip Planning Spreadsheet for Excel: Perfect Trip Planner Template

By Dymphe / January 10, 2023

Having a trip planning spreadsheet is very convenient if you're planning a trip. I made the perfect trip planner template that you can use for planning your travels!

Planning a trip in advance is always a good idea. But how do you plan everything? You may have some emails with hotel reservations. Or you may have noted down some great things to do at your destination. It can be very difficult to organize everything.

Your trip can be much more relaxed if you have everything under control.

What you need is one place, a trip planner template, where you collect all the information you have! You want to be able to see everything you need to know for your trip in one place.

If you want that too, then my trip planning spreadsheet will help you out for sure! The spreadsheet is great to plan your activities and organize your trip!

You can also use this travel planning template to decide how your trip is going to look like. Write down all your options, then use this spreadsheet to compare them and choose the best one!

Table of Contents

Why Use a Trip Planning Spreadsheet in Excel for Planning Your Trip

An Excel trip planning spreadsheet can be very helpful for everyone who is planning a trip! It makes your travels much easier.

It is very easy to use and it allows you to collect a variety of data in one place. This ease is why many businesses use it, but you can use it for personal things as well!

What's great is that you likely already have Excel on your computer! That's because it's part of Microsoft Office. This makes it easy to use this trip planner template immediately after downloading it.

But even if you don't have Excel on your computer, you can still make use of this travel planning spreadsheet! For example, you can use it in Google Sheets.

When Do You Need a Trip Planner Template

Depending on the type of trip you are doing, planning can be harder or easier. For example, if you are doing a weekend trip to a nearby city, planning is much easier. Although if you are going on a trip from the US to Europe for example, it is much more difficult!

But whether it is difficult or easy to plan your trip, this trip planner template is always very convenient to use.

A trip planning spreadsheet can help every trip and make it much more relaxed!

A Free Trip Planning Spreadsheet for Excel

If you scroll down you can immediately download the trip planner template and use the travel planning spreadsheet.

But first I want to explain what it includes. There are several sections that are useful for specific parts of your trip.

It is very easy to work with the Excel spreadsheet for planning your trip.

You can fill in all the details of your trip in a very easy way. Keep in mind that you can edit all white cells in the spreadsheet. The grey cells are what I made and you should not edit those ones.

1. Itinerary: The First Part of the Trip Planner Template

The first part of this trip planner template contains the itinerary of your trip.

This is the most important part of your trip planning.

Here you can write down exactly what activities you plan on doing during your trip. You can specify the activities for each time of the day.

Doing this allows you to see if you can do all the activities that you want to do. Furthermore, you can see if there is time left for extra activities!

In the spreadsheet, you can fill in the start date of your trip. Furthermore, you can specify the number of days your trip will last. Then, it generates the days for you and you can fill in the itinerary!

Make sure to plan enough time in case something takes more time than you expect!

What's great is that you can also try out different itineraries for your trip. Then you can decide which itinerary you like most, and keep that one in the spreadsheet!

2. Transportation

The next part of the trip planning spreadsheet is all about the way you get to your destination.

Do you know those emails you get when you book a flight that I was talking about before? You put all that information here. You fill in the date and time of your flight and enter some more details.

Or if you travel by bus, you can enter all the information about your journey by bus!

Furthermore, you can use this place of the spreadsheet for travels you make during your trip.

For example, when you go island hopping in Greece. You can enter here all the details of the ferries between the different islands.

Also, this is the place where you fill in the details on your airport transfer.

This allows you to have one place where you can access all the information! That's exactly why you need this travel planning spreadsheet.

You can also use this section to try out different travel options.

For example, you can compare different flights and see which combination is the cheapest. Or you can see which flights give you most time at your destination!

3. Accommodation

The "Accommodation" part of the travel planning sheet is about where you stay during your trip.

You want to fill in all the information about the hotels or apartments you stay at here.

It is great to have a place where you can store all the necessary information about your accommodation.

Also, you can use this section of the spreadsheet for planning a trip.

Sometimes, when comparing hotels, you lose track of all the options you have! You can use this spreadsheet to plan where you can stay.

You can write down all the different options you have, including the cost of the option.

When you wrote everything down, you can compare and choose the hotel you want to stay in for your trip! After that, you can have a look at the next part of the trip planner template!

The costs section is one of the most important sections of the spreadsheet.

You can write down what costs you expect for each day of your trip. You can specify what type of cost it is.

The spreadsheet gives you a summary of all the costs for each day, and of the total cost of the trip.

You can also use this section to compare different options to make your trip more affordable.

5. Packing List: The Last Part of the Trip Planning Spreadsheet

The packing list is one of the most convenient parts of this trip planning spreadsheet.

You can write down which items you need for your holiday trip. You can specify both the type of item and the quantity.

Furthermore, you can write down whether you still need to buy the item before you go on your trip!

But the most important column in this section is the "packed" column. Here you can write down if you already packed an item. That way you can make sure you have everything packed that you need during your trip!

Do You Need Excel for This Trip Planner Template?

To work with this trip planning tool you need an application that can edit spreadsheets. Excel is such an application and is very convenient.

But you don't need Excel to work with the trip planner template.

There are other applications that you can use to open these files. You only need to make sure the application you want to use can open .xlsx files.

One of the most popular alternatives to Excel is Google Sheets. This is a free application that you can use to work with my travel planning spreadsheet.

Go to drive.google.com and upload the spreadsheet there. After that, you can open the file with Google Spreadsheets.

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My excel travel itinerary template & how to use it

After 9 years of creating travel itineraries - I have come to follow my own little process. I even crafted an excel travel itinerary template and I am sharing in this post the methodology and steps I always take !

1. Select the country for the travel itinerary

First pick a country, either like this famous French lottery ad or from an existing bucket list. There is no better ways, just let your mind wander!

(Pardon the bad subtitles encryption, but this ad in France is like a national private joke now. I had to add them myself to share this to the world ! but I am no pro at this at all :) ) 

My first stop is usually the French Ministry of foreign affair website section called “ advices to travelers ”. I would seek the similar platform of your own country. On the French one I can get real and up-to-date information about safety, visa process for my citizenship as well as any mandatory vaccines I must have. It also has all the great links to the official visa websites of the country I want to visit. This avoid wasting time searching for visa information and ending up on un-official agent site who do the procedures for you expensively.

2. Create the rough structure of your travel itinerary

Once I have decided that traveling there was safe and my timeline to get the visa was okay - I start into the details of the travel itinerary. My first step is often to see the couple of recommended itineraries from  the lonely planet - either I own the book or sometimes it can be found on their website.

It’s also great because you can buy just the chapters that you need on their shop in digital format so I can have them with me to work wherever I am on my iPad Pro (see how I turned mine into a blogging station ).

This way I have a rough idea of names of places, where most of the tourists go. Sometimes their itineraries are great and suit my needs, and sometimes it will be the “what I should avoid list” to stay off-the-beaten track.

Then I start searching, searching and searching the internet with key works such as: itinerary, road trip, one week in, two weeks in etc... This is to be able to understand the most common routes and get a sense of what can be achieved in the same timeframe as mine.

By that point, you have been exposed to dozens of travel plans, amazing photos and videos. You should start to get an idea of the key sights or activities you want to do. It’s time to put it into a format that suits you.

3. Put the travel itinerary down into a readable format ! My excel travel itinerary template !

Over the course of 9 years, I almost always work with the same excel file format. You can download the empty template here ! Do customize it to your liking !

Tab 1 is the overall route breakdown - it’s the non-detailed piece that helps me get a rough sense of what can be done in a day and timeline. I put weeks. Usually colors the dates if they are public holidays or week-end. Then, the following details per day: Morning, afternoon, evening, night, transport and comments.

I would just put lists of visits & sights to see in morning, afternoon and evening to see how busy my days are. I try to plan per half days or full days (then I merge the cells together). I have a night row to be able to add either the city where the night will be spent or if I have to take an overnight bus or train. Transport is where I would put information such as: self-drive, flights ETA, train or other relevant mode of transport. Comments are any other things that I must know at a glance.

Once I have done all the above - in this page I can see a general overview, when I need to rent a car, where I will be tired from an overnight train and need to put the next morning as “rest” for example. It gives a good and quick summary of my trip.

Under this table, I usually copy/paste all the links to amazing blogs, content that have significantly helped me build my travel itinerary. So that when I am traveling, I can go back to them or just to re-read them later on as I continue the fine tuning of the travel itinerary. I also copy paste the website or contact of the travel agent, tours and other diving center I am considering.   

4. Time to dive in budgeting the details of the travel itinerary

The second tab is the detailed budget. It’s where I go into the neaty-gritty and I start compiling the numbers. This usually is done by another round of detailed research and some educated guesswork.

As I am still wired as a French person - my currency of reference is always the Euro. Most information you find on the internet are often expressed into the local currency too. Therefore, in this file on the left side, there is the detailed day to day budget and on the upper part and upper right there are all the information that are permanent: any relevant exchange rates as well as food budget.

My food budgets are my buffer in most itinerary. First, because I love to eat and I don’t like being restricted to try that amazing restaurant I saw on a blog. Second, when you walk all day long, I need to plan for coffee or beer break - these are important to budget too! I mostly budget breakfast unless I have already pre-booked all accommodation and they all contain it. 

At the very end of this list of possible detailed expenses, I usually add up the fixed costs: visa, flights and vaccines. Then make the total. Most my budget files have a buffer of 10-15% more (mainly thanks to the oversized food budget) and if I am unsure of a cost, I always put it at the highest that I could find on the internet to be on the safe side. These extras allow as well for souvenirs shopping (since I never budget that).

I keep track on my budget white travelling by using the app called Trabee pocket. I have done a full review of it here.

5. Add more tabs and details to suit your needs

When the travel is a long one - I often create 2 more tabs - they help me with the bookings and as a checklist:

Transport: listing in the date of departure and arrival, as well as from and to. Then I fill up the exact time and company or method. If a private driver I would also add the contact information in the notes.  

Hotels: I would list here, the check in and check out date as well as the number of nights. Then once the bookings are made, I add the name of the hotel/hostel and the contact information or website. In some countries, I even add the GPS coordinate or I pre-save the addresses into google maps (to find them quicker when I need to find my way to them).

On average a travel itinerary takes me between 1 week and 3 days depending on how familiar I am with the country I am researching. Since I am always on the lookout for new travel ideas - I often compile lots of notes so I can be much quicker. If I have no idea at all and no-one I know to give me pointers, I can take up to 2 weeks to research a destination fully.

Check out my Resource page to know all the websites that I use the most to build my travel itineraries.

To me making those itineraries is already a good part of the trip, it builds my anticipation and I get really excited when I start looking at all the photos and videos available from other fellow travelers!

Some extra research tips to create your travel itinerary

• Don’t believe the instagram photos only. It takes a lot of skills to take photos of a highly touristic place and making it look like it’s empty. (Like Maya bay in Thailand?) Always research non-glamorous and less qualitative photos of a place just to make sure you set your expectations right.
• If you are a frequent traveler, don’t hesitate to cut some of the things that don’t impress you anymore. This way you can just take time to see the off-the-beaten track and more difficult to reach locations. Like for me: temples. If they are not UNESCO listed, have a very special view point or are en-route, then I don't make special detours to visit one and if it’s the only thing to see in a city, I can skip the city altogether. 
• I found that in the Lonely planet, the places that where mentioned with the least amount of details or just as a small paragraph are often the ones that I personally liked the most. 
• Don’t rely only on books & internet. Your colleagues, family and friends are the best source of information because they probably have the same expectations as you!
• Don’t be cheap. If you are not on a super long journey, then you don’t always need to follow a backpacker lifestyle. It’s important to know where to spend and where it’s okay to spend more to get a better experience. No-one will judge you if you splurge a bit, and you will forever keep the memory, that is priceless.
• I use extensively google translates which is really useful in countries like Taiwan or Japan when the best online resources are not in English.   

Credit for the banner photo:

Some of the links in this post are affiliated links. I receive a commission at no extra cost to you if you click through and make a purchase. I only recommend services or products that I use, it helps me keep this website live. Read more here . Thank you for your support !

The Ultimate Free Travel Itinerary Template

Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.

So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.

This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule. 

Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it! 

What’s In the Template

• Instructions on how to use the itinerary template.
• The itinerary template for you to use.
• A sample itinerary template so you can see what a finished itinerary looks like. 

A Guide to Using the Travel Itinerary Template

Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free).  There are a few key tips to using the itinerary template that will help when using it and while on a trip. 

Why A Travel Itinerary 

The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.

Uses for the Travel Itinerary Template

• Road Trip Itinerary
• Vacation Itinerary
• Business Trip
• Bachelorette or bachelor’s party

How to Use the Travel Itinerary Template

The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.

Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.

Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.

Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.

How to Keep the Travel Itinerary With You

It is printable! One option is to print this sheet or to save it offline as PDF. 

Saving the Travel Itinerary Offline

1. Save it as a PDF.

Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop

2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.

3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.

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PS — Are You Booking a Trip Soon? Use My Booking Checklist!

These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .

1. Book Your Flights

Use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.

2. Book Your Accommodations

Use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.

3. Book Your Tours & Experiences

Use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.

4. Book Your Car

Use Discover Cars or Rentalcars.com to find the best car rental deals. I recommend comparing rental agency reviews on Google to ensure you are booking with the best company in that destination, as the reviews are often more accurate than the car rental search engines.

5. Don’t Forget Airport Lounge Access

Get a Priority Pass membership to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.

6. Don’t Forget Travel Insurance

I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.

My favorite companies that offer the best coverage and rates are:

• World Nomads (best for all-around)
• Safety Wing (best for frequent travelers)

Xx, Jessica

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Excel Tutorial: How To Make A Travel Itinerary In Excel

Introduction.

When it comes to planning a trip, having a well-organized travel itinerary can make all the difference. It not only helps you stay on track and make the most of your time, but it also provides a sense of security and certainty, especially when traveling to unfamiliar destinations. One of the best tools for creating a travel itinerary is Excel . Its customizable features and easy-to-use interface make it a perfect tool for organizing your travel plans efficiently and effectively.

Key Takeaways

• A well-organized travel itinerary is crucial for making the most of your time and feeling secure while traveling to unfamiliar destinations.
• Excel is an excellent tool for creating a travel itinerary due to its customizable features and easy-to-use interface.
• Setting up the spreadsheet involves titling columns with relevant categories and organizing travel details such as dates, times, activities, and locations.
• Utilizing formulas and functions in Excel can help calculate total travel time and create visually appealing organization through conditional formatting.
• Adding important details such as contact information and hyperlinks, as well as final touches like color coding and additional notes, can further enhance the travel itinerary.

Setting up the spreadsheet

When it comes to creating a travel itinerary in Excel, the first step is to set up the spreadsheet to effectively organize your travel plans. Here are the key steps to get started:

A. Open a new Excel worksheet

To begin, open a new Excel worksheet on your computer. This will serve as the foundation for your travel itinerary.

B. Title the columns with relevant categories

Once you have your blank Excel worksheet open, the next step is to title the columns with relevant categories that will help you organize your travel itinerary. Some key categories to consider including are:

• Date: This column will help you keep track of the dates of your travel plans.
• Time: Use this column to note the times of various activities or events during your trip.
• Activity: Here, you can list the specific activities or events you have planned for each day of your trip.
• Location: Use this column to note the specific locations or venues where your activities will take place.
• Notes: This column can be used to jot down any additional notes or details related to your travel plans.

By titling your columns with these relevant categories, you can easily input and organize your travel itinerary information in a clear and efficient manner.

Inputting travel details

When creating a travel itinerary in Excel, it's important to input all the necessary travel details to ensure a well-organized schedule. Here are the steps to input travel details:

Start by creating a column for dates and another for times. Input the departure and arrival dates and times for each leg of the trip. This will allow you to have a clear overview of your travel schedule.

Once you have the dates and times set, create a new column to input the activities and locations for each day of the trip. This can include sightseeing, tours, meetings, or any other planned activities. It's important to be as detailed as possible to avoid any scheduling conflicts.

Utilizing Formulas and Functions

When creating a travel itinerary in Excel, it's important to utilize formulas and functions to efficiently organize and calculate travel details. Two key functions to incorporate into your travel itinerary are the SUM function and conditional formatting.

• Step 1: Start by entering the individual travel times for each segment of your trip, such as flights, train rides, or road trips, into separate cells in your Excel spreadsheet.
• Step 2: In a designated cell, use the SUM function to add up all the individual travel times to calculate the total time spent traveling throughout your trip.
• Step 3: This total travel time calculation will provide you with a clear overview of how much time you'll be spending in transit, allowing you to plan your itinerary more effectively.
• Step 1: Select the range of cells containing your travel itinerary details, such as dates, destinations, activities, and accommodations.
• Step 2: Navigate to the Conditional Formatting option in Excel and choose a formatting style that best suits your preferences and enhances the visual organization of your travel itinerary.
• Step 3: Utilize color-coding, icon sets, or data bars to visually distinguish different categories within your itinerary, making it easier to interpret and navigate through your travel plans.

By incorporating the SUM function and conditional formatting into your Excel travel itinerary, you can effectively calculate total travel time and visually organize your trip details for a seamless and efficient planning process.

Adding important details

When creating a travel itinerary in Excel, it's crucial to include all the necessary information to ensure a smooth and enjoyable trip. Here are a few important details to include:

A. Include contact information for accommodations and activities

• Accommodations: Provide the name, address, phone number, and email of the hotels or rental properties where you will be staying. This information will come in handy in case of any emergencies or unforeseen circumstances.
• Activities: Include the contact details for any tours, excursions, or reservations you have made for your trip. This can include the name of the company, phone number, and email address.

B. Insert hyperlinks to relevant websites or Google Maps for easy access

• Websites: Hyperlink any relevant websites for accommodations, activities, or attractions. This will allow you and your travel companions to easily access additional information about each item on the itinerary.
• Google Maps: Including hyperlinks to Google Maps for each location on your itinerary can be extremely helpful, especially if you are traveling to a new destination. This will allow you to quickly access directions and navigate from one place to another.

Final touches and customization

After you have entered all the basic details of your travel itinerary in Excel, you can add some final touches and customize it to make it more visually appealing and user-friendly.

• 1. Transportation: Use a specific color (e.g. blue) to highlight all transportation-related activities such as flights, trains, or car rentals.
• 2. Sightseeing: Assign another color (e.g. green) to mark all the sightseeing activities and tourist attractions you plan to visit.
• 3. Leisure time: Choose a different color (e.g. yellow) to indicate any leisure time or free days to explore on your own.

Adding notes or reminders can be helpful for keeping track of important details or specific points for each day of your trip.

• 1. Accommodation details: Include the name, address, and contact information for each place you'll be staying at.
• 2. Restaurant reservations: If you have any pre-booked dining reservations, make sure to note down the time and location.
• 3. Local emergency numbers: Include the local emergency services contact information for each destination on your itinerary.

Creating a travel itinerary in Excel offers numerous benefits, such as organization, customization, and ease of access. By utilizing features such as tables, conditional formatting, and formulas, you can efficiently plan and manage your trip in one convenient location. We encourage you to give our Excel tutorial a try for your next travel adventure, and experience the convenience and flexibility it provides in organizing your itinerary.

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Travel Details Sheet

Everything from your basic itinerary to your hotel information can be easily listed for your next trip by using the Travel Details Sheet. This template has everything you need to properly plan ahead of time for your trip. If you stop to think about all the planning that goes into a trip, it’s no wonder why things seem to fall through the crack, at least occasionally. Keeping track of the various numbers, addresses, and flight times for a trip is probably the biggest hassle of traveling. However, all of these items can be placed into one convenient document simply by downloading the template below.

How to Use the Travel Details Sheet

You will need to download the template by clicking on the link provided for you at the bottom of this page.

Next, enter the year of your trip at the top of the page. You can see that the template is broken into separate categories, each with their own color.

The blue table is for listing your basic itinerary. This includes flight times and things of this nature. This section will ensure you have everything you need to get to your destination on time.

The red table is for your activities. This is a bit more fun because you can enter items that you want to accomplish while you are away. This could include visiting a tourist attraction, going to a show, and eating out.

The orange table is pretty important because this is where your hotel information will go. You can list the duration of your stay and the rates of your hotel as well.

The final green table is intended as a miscellaneous section to jot down ideas for fun travel plans you might want to explore once you get to your destination.

With this free template, you’ll always know what to do next, download the Travel Details Sheet today.

Download:  Travel Details Sheet

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Download Itineraries Template In Excel

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Easily create a  concise summary of your travel itineraries  using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you’re on the go. It includes a place to add hyperlinks, so you can link to maps or your flight’s check-in page. Save the spreadsheet onto your mobile device (using OneDrive or whatever you prefer) so that you can access it easily. You may also want to print a paper copy just in case.

Trip itinerary

This travel itinerary planning template allows you to keep the many different and important trip details in one place. Details like confirmation numbers, flight times, meeting times and locations, car rental and hotel locations, and more. It is organized in a way that flows nicely with the actual trip: leaving on a flight, renting a car once you arrive, checking in at your hotel, attending meetings and events and then flying back home. It’s an effective solution when planning a trip for yourself, your boss or fellow employee.

Create a own itineraries from our tour itinerary template

We tried to design this to make it easy to customize. For example, if you are going on a vacation instead of a business trip, you could change the “MEETINGS” section to “ACTIVITIES” and then list some of the possible activities you could do while on your trip.

Instead of “Topic” and “Room” as labels you could add “Cost” and “Hours” to note how much an activity would cost and what hours the museum, store, or attraction is open.

A travel itinerary is  a schedule of events relating to planned travel, generally including destinations to be visited at specified times and means of transportation to move between those destinations

• Gather travel documents and information. Round up all the information related to your upcoming trip. …
• Open a blank document in a text editor or word processor. …
• Divide your itinerary into sections. …
• Drop information into sections. …
• Proofread and double-check your work.

Download this Itineraries template in Excel Format

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Download this free Excel Template : Once you’ve browsed through our collection of templates and find the one that best fits your needs. Once you’ve found the template you want, click on the download button.

Replace sample data with your actual data: Once the template is downloaded, open it in Excel. You’ll see that it is already set up with sample data. To start analyzing your own data, simply replace the sample data with your actual data.

Customize the template: Our templates are completely editable, which means you can customize them to fit your specific needs. For example, you can change the formatting, add or remove columns, or create new charts and graphs.

Use the Excel template: Once you’ve fed in your data and customized the template, you’re ready to start using it for data analysis. Use the various tools and features of Excel to analyze and visualize your data, and make informed business decisions.

Save and share: Once you’ve finished working on the template, save it to your computer and share it with other members of your team or stakeholders as needed.

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Itineraries Template

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Some examples of professional Excel templates that may be available for free include budgeting templates for personal or business use , project management templates for tracking tasks and deadlines, and sales tracking templates for analyzing and forecasting sales data. There are also a wide variety of templates available for specific industries, such as real estate, marketing , human resource , Payroll management and among others.

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Travel Budget Worksheet

Are you planning a major trip? Will you be able to stay within your budget? Rather than just spending without a plan and then dealing with the debt for the next few years, use our travel budget template to list your travel expenses. It will help you estimate your total travel costs and see if you will be able to take your trip without going over budget.

License : Private Use (not for distribution or resale)

Authors: Jon Wittwer and Jim Wittwer

Description

This travel budget template makes it easy to enter your travel expenses for your next trip. The top section allows you to set a total budget, and as you enter your travel costs you can quickly see where the money is going, how much extra you'll have, or how much you'll need to add to your budget.

The worksheet is set up to let you enter a quantity and unit cost for each item. For example, for lodging you can enter the number of nights you will be staying and the cost per night. If you will be driving rather than flying, you can enter the total miles and the cost per mile. Remember to include both fuel and wear as part of the cost (see the link below for what the IRS uses as the standard mileage rate - $0.56/mile in 2014).

Additional Resources

• Be sure to check out our Travel Itinerary and Packing List templates.
• IRS Publication showing Standard Mileage Rates at irs.gov - You might consider using the standard mileage rate if you are estimating the cost of driving.
• Tips for Creating a Budget for Travel at wikihow.com - This article is actually a really good resource to help you remember what to consider when budgeting for a trip.

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Excel Itinerary Template

All-in-one Travel Planner in Excel. Printable Excel Itinerary Template. Editable and fillable trip planner with checklists, forms and daily schedules.

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TEMPLATE DESCRIPTION

Do you want to make your travels more organized and hassle-free ? Here is our Excel Itinerary Template to plan your trips and keep on track all through your journey. This Travel Planner will help you organize all your program with easy-to-use sheets.

What’s an Travel Itinerary Template?

A Travel Itinerary is a planning and schedule of your events in a journey. This may include your destinations to visit, transportation means, road trips, planned routes and checklists.

Whether for a family vacation, personal holiday or a business travel , itineraries will help you keep organized all through your trip.

How to use Excel Itinerary Template?

This  all-in-one Itinerary Planner consists of four main parts: 1. Itinerary Form, 2. Packing Checklist, 3. Event Planner and 4. Schedule.

Let’s have a closer look for these sections of Excel Itinerary Template!

1. Travel Itinerary Form

Firstly, you can fill out this itinerary form to see the general outline of your trip.

So this section includes:

• General Information: Purpose of your trip, destination, number of travelers, pet info, travel start date, and duration for your Excel itinerary.
• Flight and Other Destination Info: Departure and arrival dates, time, transportation mode, destination, etc.
• Hotel Info: Arrival date, reservation, city, checkout date, etc.

• Car Rental: Duration, date, company, and other rent-a-car information.
• Other Notes: You can also add additional notes about your travel here.

This Trip Itinerary Planner is a fillable and printable form in Excel.

2. Packing Checklist of Excel Itinerary Template

Secondly, you have a sleek design checklist for your travel. In summary, you will have checklist items for your clothing, toiletries, electronics, documentation and other miscellaneous staff.

Additionally, feel free to add new items to your checklist , as this is a customizable Excel Itinerary template.

Also, when you click on the checkboxes, your items will be strikethrough format , which will help you to get prepared for your trip.

3. Event Planner

Thirdly, you’ll list all your planned events and activities throughout your journey. So, this is the main input area for your trip planner.

Here, you’ll add your event/activity name, date, start and end time, event type, and optionally notes about it.

If any of your activities overlaps, you’ll have a small warning of “!” at the right end of that relevant row. So, this will help you to prevent overlapping activities.

Also, at the right-most side of your list you’ll see an event type list . Here you can adjust or add new event types according to your needs for your Excel Itinerary Template . The colors will be used in the next schedule section as a reference for each event type.

4. Travel Schedule

Finally, you can see all your schedule from a time-blocking sheet.

As a note, this section is fed by your Event Planner list, and generated automatically with your planned events.

Also, you’ll find two drop-down menus at the up-left corner of your schedule, where you can adjust your starting date and starting time for the daily itinerary programs .

That’s all for the template!

Excel Itinerary Template Features Summary:

• Travel Planner in Excel
• Printable, fillable and editable trip itinerary
• All-in-one travel programming tool
• Automatic schedule maker
• Ready-to-use
• No VBA or Macro codes
• Compatible with Excel 2010 and later versions
• Works both on Mac and Windows

Itinerary Planner is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services .

PRODUCT VIDEO

Watch the video below to see the template in action! Presentation also includes usage notes, explanations and tips & tricks about the template.

FREQUENTLY ASKED QUESTIONS

User reviews & comments, 2 reviews for excel itinerary template.

Betty A. Herring – April 16, 2024

I’m totally in love with Someka templates! I can’t wait to use them to plan my road trip this summer!

Vickie N. Labrie – April 12, 2024

cool stuff!

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Only verified users who have downloaded and used the template may leave a review.

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This Packing Spreadsheet Is Going Viral — and You Can Get It for Free

Packing has never been easier thanks to this spreadsheet.

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There are endless tips out there to help you pack for an epic trip — from the type of luggage to use to maximize space to whether or not to bring packing cubes , right down to creating a personal lookbook . But there’s one packing hack going viral on TikTok that you need to see — and all it takes is an Excel spreadsheet.

The tip is from TikTok user Luke Scarpino, whose video showing how he uses a spreadsheet so he doesn’t forget anything has amassed more than 8.8 million views, 1.2 million likes, and more than 29,000 comments, including from some big-name travel brands. The remarkable response led Scarpino to create a free template travelers everywhere can download and copy.

In the video, Scarpino details how he lists every item he wants to pack and the associated bag it goes with. He then has a checkmark for every item to click once he packs it to see what's missing and what's not before his trip. Scarpino can even filter his list and only look at one bag at a time.

"Everyone makes fun of me for how I pack, but I think I'm just organized," he says to the camera, adding, "Am I weird for this?" 

The internet responded with a resounding "no," with hundreds begging for a template they could use themselves. Even Google (or at least the social media manager behind Google's TikTok account) wanted in on the action, calling the hack "so beautiful" in the comments. Tripadvisor also responded, saying, "Is it normal? No. Is it the most beautiful thing we've ever seen? Yes." Utz Snacks wanted to know if there was a specific row in his spreadsheet for snacks, and Booking.com said it "has no choice but to stan."

Another user pointed out that the list is a built-in inventory in case an airline loses your bag . Scarpino also noted, "The fun thing is if you use this same list when it is time to return home, you will never forget something at a hotel again."

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Select  Trust Center  >  Trust Center Settings  >  Add-ins.

Check or uncheck the boxes you want.

Add-in settings explained

Require Application Add-ins to be signed by Trusted Publisher      Check this box to have the Trust Center check that the add-in uses a publisher's trusted signature. If the publisher's signature hasn’t been trusted, the Microsoft 365 program doesn’t load the add-in, and the Trust Bar displays a notification that the add-in has been disabled.

Disable notification for unsigned add-ins (code will remain disabled)      When you check the Require Application Extensions to be signed by Trusted Publisher box, this option is no longer grayed out. Add-ins signed by a trusted publisher are enabled, but unsigned add-ins are disabled.

Disable all Application Add-ins (may impair functionality)      Check this box if you don't trust any add-ins. All add-ins are disabled without any notification, and the other add-in boxes are grayed out.

Note:  This setting takes effect after you exit and restart your Microsoft 365 program.

While working with add-ins, you may need to learn more about digital signatures and certificates , which authenticate an add-in, and trusted publishers , the software developers who often create add-ins.

Manage and install add-ins

Use the following instruction to manage and install add-ins.

To install a new add-in:

You can directly install popular add-ins on the page or go to More Add-ins  to explore. 

Select the add-in and select  Add . Or browse by selecting  Store  tab in the Office add-in dialog to find other add-ins to install and select Add for that add-in.

To manage your add-ins:

Select  File > Get Add-ins and from the bottom, select More Add-ins.  Or select  Home  >  Add-ins > More add-ins.

In the Office dialog, select My Add-ins tab. If you are not able to see your add-ins, select  Refresh to reload your add-ins.

Select  Manage My Add-in  to manage and select  Upload to browse and add an add-in from your device.

How to cancel a purchased add-in

If you've subscribed to an add-in through the Microsoft 365 Store that you don't want to continue, you can cancel that subscription.

Open the Microsoft 365 application and go to the Home  tab of the ribbon.

Select  Add-ins  and then select  More Add-ins > My Add-ins tab   to view your existing add-ins.

Select the app you want to cancel and select  Manage My Add-ins .

Under the Payment and Billing section choose Cancel Subscription .

Select  OK and then Continue .

Once that's complete you should see a message that says "You have cancelled your app subscription" in the comments field of your apps list.

Why is my add-in crashing?

Some add-ins might not be compatible with your organization's IT department policies. If that is the case with add-ins recently installed on your Microsoft 365 program, Data Execution Prevention (DEP) will disable the add-in and the program might crash.

Learn more about DEP

Get a Microsoft 365 Add-in for Outlook

Get a Microsoft 365 Add-in for Project

Taking linked notes

If you're looking for Help on linking notes in OneNote to a Word or PowerPoint document, see Take linked notes .

Excel Windows Add-ins

If you're looking for Help on specific Excel Add-ins, such as Solver or Inquire, see Help for Excel for Windows add-ins .

If you're looking for additional help with Excel add-ins using the COM Add-ins dialog box, see Add or remove add-ins in Excel .

Get a Microsoft 365 Add-in for Excel

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