gsas travel grant

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Dean's Conference Fund

Dean's Conference Fund (formerly known as the Dean's Travel Grant) will be allowing conference funding for international & domestic travel fees. 

The Dean of the Graduate School of Arts and Science (GSAS) provides funds to graduate students in the humanities, social sciences and sciences for professional meetings and conferences to present invited papers or posters. The Dean's Conference Fund provides a total of 225 awards each year, up to $500 each, to help students defray the cost of presenting their scholarly work. The grant may be used for conferences and related expenses.

The application procedures and selection process have changed from prior years. Please read the information on this page carefully. In particular, note the following changes:

• Applications are submitted online, using the form below.
• Department approval for the application is required from a few departments. The GSAS Office of Academic and Student Affairs coordinates the department review process for the applicant.
• Effective with fall 2011, Period I, the maximum number of awards that Ph.D. students may receive is two (2).  Master's students may receive only one (1) grant during their career in GSAS.
• Confirmation of acceptance to the conference is required before an award will be disbursed. If confirmation is not received within a specified time period, then the award offer is cancelled.
• Students who apply and are accepted to a conference after an application period has closed may apply in the next application period for retroactive funding.

Eligibility

• Applicants must be matriculated students in good academic standing in a GSAS graduate program. Doctoral students must be within seven years of their first term of enrollment in their graduate program (eligibility may be extended beyond the seventh year if a student was off campus for approved fieldwork, or if there are extenuating academic circumstances). Master’s students must be within two years of their first term of enrollment in their graduate program. Advanced Certificate and non-degree students are not eligible.
• Applicants must be presenting a paper/poster at a scholarly or professional conference. Attendance only cannot be funded; presentations at graduate student conferences or invitational seminars at other institutions also cannot be funded.
• Applicants may apply while awaiting confirmation of acceptance from conference organizers; however, no conference grant checks will be issued without the submission of documentation showing acceptance. If documentation is not received within a specified time period, the award offer is cancelled.
• Ph.D. students may receive no more than one grant per conference grant year and no more than two during their academic career at GSAS. Master’s students may receive no more than one grant during their time at GSAS pursuing that degree; should they continue in a GSAS Ph.D. program, the earlier grant will count as one of the awards allotted for their career.  Effective with fall 2011, Period I, the maximum number of awards that Ph.D. students may receive is two.

Application and Selection Process

• Conference grants are awarded three times per year for student travel during periods running from August to November, December to March, and April to July. A total of 225 grants are awarded, 75 in each conference period.
• All awards are made by a two-tiered lottery: Ph.D. applicants who have never received a GSAS Dean's Conference Fund grant will be entered in the first round; if awards are still available, a second round for master’s applicants and previous Ph.D. grant recipients will be conducted. The GSAS Office of Academic and Student Affairs supervises both lotteries.
• At the end of the grant year, if any awards remain unused, the GSAS Office of Academic and Student Affairs will hold a special lottery for students who have never received a conference grant and who were not selected during the year.
• Early applications, incomplete applications and late applications will not be accepted.
• Students may apply for a grant for only one conference per period.

Conference Periods

• All applications must be received by 5:00 pm on the final day of the application period. This is a “received by” deadline. Late applications, regardless of the date sent or reason for lateness, will not be accepted. It is the applicant’s sole responsibility to submit the application by the deadline.
• GSAS will send notification of the award to the email address from which you submitted the application.
• If you are not already signed up for direct deposit of stipends, then your check will be sent to a designated location on campus. If you have elected direct deposit, then the payment will automatically go to the account number you designated. If you are already receiving a fellowship stipend, the conference grant will be combined with your regularly-scheduled payment.
• Upon receiving notification of the award, students must submit confirmation of acceptance to the conference to the GSAS Office of Academic and Student Affairs. This may be done by sending a scanned copy of the acceptance letter or email notice to  [email protected] . Be sure that the confirmation includes your name and UID number. If confirmation is not received by the Confirmation Deadline shown above, the award offer will be cancelled.

Other Information

All grants are up to $500. International students whose countries do not have a tax treaty with the U.S. will be taxed at 8% or 14% of the grant, depending on their visa type.

Application Procedure

• Students applying for a grant must complete this application form .  (There is no form unless the application period is open.)
• The following departments require departmental review and support of the grant request before it can be entered into the lottery: Biology, Hebrew and Judaic Studies, and Physics. The GSAS Office of Academic and Student Affairs will forward the application to them for consideration.
• The GSAS Office of Academic and Student Affairs confirms receipt of the application by return e-mail to the applicant.

If you have any questions, please email  [email protected] .

Contact Info

Emily hollenbach.

• Graduate Fellowships & Awards

Research & Travel Awards

Conference travel grants.

The Graduate School is pleased to support the professional development of graduate students by providing Conference Travel Grants to both master’s and doctoral students on the Main Campus and at the Medical Center. These grants may be used toward travel and other expenses associated with participation in a professional meeting, and may be requested in advance or retroactive one semester.

Dissertation Research Travel Grants

The Graduate School is pleased to invite nominations for Dissertation Research Travel Grants for up to $5,000 each. These competitive awards will support the travel costs of enrolled doctoral students engaged in archival or field research outside the U.S.

GradGov-GSAS Research Grants

GradGov and the Graduate School are pleased to support the research and professional development of graduate students through the GradGov-GSAS Research Grants program (formerly known as the GradGov Research Project Award.) Both master’s and doctoral students are eligible to apply. These grants may be used toward supplies, travel, and other research expenses such as training, archival research or data collection, or travel to a laboratory, associated with furthering or completing a dissertation, thesis, or other research project.

The Harold N. Glassman Distinguished Dissertation Awards

The Harold N. Glassman Distinguished Dissertation Awards are intended to honor truly distinguished dissertations in the humanities, social sciences, and sciences, with one award available in each of the three broad disciplinary areas.

Conference Travel Grants

Facilitating presentation of original work by ucr graduate and professional students.

Regional Caps

Instructions & Applying

FORMS & APPEALS

Types of conference travel awards

 1:  GSA-Chancellor’s Conference Travel Award:  this award is supported through the GSA referendum and matching funds from the Chancellor.

2: GSA-Grad Division Conference Travel Fellowship:  this fellowship is administered through the GSA and funded through Grad Division.

GSA provides conference travel grants to fee paying graduate students in good standing, currently attending the University of California, Riverside.

CTG does not cover expenses: Debates, Retreats, Workshops, Summer schools, Any tuition-based event, Conferences occurring at UCR.

Regional Caps Per Conference

Regional Reimbursement Caps as of July 1, 2024 Effective for Conference Travel Beginning on July 1, 2024, the following regional reimbursement caps are applied to the Conference Travel Grant.

The Annual GSA travel grant cap per person for 2024-2025 is $1,600.00. These caps are re-evaluated monthly based on available funding for the rest of the year.

Effective January 1, 2024, the UC approved mileage reimbursement rate for personal vehicle travel is $0.67 cents/mile, only if it’s less expensive than flying. If traveling by plane is cheaper, GSA will reimburse mileage up to the cost of the airfare comparison.

Applications are due before the first day of the  previous month in which your conference ends by 5:00 pm . Deadlines are subject to change to the following business day if the deadline falls on a  UCR legal holiday .

Late applications will not be accepted and are not eligible for an appeal. 

*You can apply to the CTG up to six months before your conference date, even if you do not know if you have been accepted yet.

How to apply

Step one (before conference).

W e only accept electronic submissions through our online system. Just click here and follow the instructions!   (We do not work with Concur system)

• Applications are due before the first day of the  previous   month in which your conference  ends by 5:00 pm . Late applications are not accepted, without exception.
• Complete the checklist here to ensure you have completed all parts of the application process correctly.
• We do not accept physical applications.
• Prior to leaving for the conference, submit the completed recommendation form from your adviser. The deadline for sending the Letter of Recommendation is one day before the start of the conference.

Step two (post conference)

The reimbursement guide may assist you in this process. Post conference materials (expense form, receipts, etc.) must be emailed to [email protected] by the 7th business day from the last day of your conference. 

• Post-conference materials must be submitted in full PDF format, no screenshots allowed.
• If additional time is needed to submit them, please email [email protected] and request an extension before you leave for your conference. Late materials are not accepted.
• Once your application is processed, the receipts will be made available to your home department.
• NO RECEIPTS SHOULD BE PROCESSED BY YOUR HOME DEPARTMENT UNTIL WE HAVE FINISHED PROCESSING YOUR RECEIPTS AT GSA.

Forms and Appeals

Click on any of the items listed below to access the current GSA form. 

CTG Reimbursement Guide

Conference Travel Grant Checklist

CTG Expense Form PDF

CTG Expense Form Example

Why Travel Packages Will NOT Be Reimbursed

Application Example

Applicants who are denied funding will receive a letter indicating the reason they were denied. You may appeal an award amount or appeal the decision to decline by writing a letter to the committee explaining why you feel you deserve to have your application re-evaluated. This letter must be received by the committee within 30 days of receiving your reimbursement or letter of decline. The committee meets once a month. The conference travel grant committee will re-evaluate your application at the next meeting and issue a new decision. You will be notified of this decision by letter or email. If you are still unhappy, you may appeal a second time. Once again, this appeal must be submitted in writing within 30 days of notification of the committee decision concerning the first appeal. You are limited to two appeals.

Submit all appeals in person to the GSA Office or to  [email protected] .

Conference Travel Grant Coordinator: Antonio Rivera-Montoya Email:  [email protected] Tel: (951) 827-3141

Frequently Asked Questions (FAQs)

The purpose of the conference travel grant is to promote the presentation at conferences of original graduate student research done at UCR.

Conference travel grants are small grants available to UCR graduate students who are attending professional conferences. Please read the conference travel grant FAQ for more information about this program.

If you are a registered graduate student in good standing at UC Riverside who is planning on presenting at or attending an event, you may be eligible for an award. Students on filing fee status are eligible. Students on leave of absence or in absentia registration are not eligible for conference travel grants. New graduate students that are presenting research prior to their work at UC Riverside are not eligible for conference travel grants. Conference travel grants are not intended to fund, among others: workshops, research, instruction, training, classes, job interviews, or events in which participants are solely from UCR. If your application is denied because it was determined to be a workshop, you are welcome to appeal this decision. Please refer to the appeals section on the “How to Apply” page of this website.

You must be the primary presenter of graduate student work that was completed at UCR. The Conference Travel Grant program will only fund one graduate student per presentation. If you are not the first author, you must submit a letter from the conference organizer or the session chair indicating that you were the primary presenter.

Fill out the application  here  and submit it by the first of the month preceding the last day of the conference.

Conference travel grants are funded by Graduate Students’ fees and a matching grant from the Office of the Chancellor. For more information, please see the conference travel grant history page.

The yearly GSA travel grant cap per person is $1,600.00 per academic year until further notice.

Conference travel grants are not intended to fund, among others: research, instruction, training, classes, job interviews, or events in which participants are solely from UCR.  Workshops are not eligible. If presenting as part of a panel, applicant must show proof of individual presentation.

Among other ineligible expenses, conference travel grants will not cover meals, memberships in professional associations, tuition, phone calls, presentation materials, or other incidental expenses.

Outside funding is taken into account to ensure that nobody receives more from all sources than they actually spent.

Fixed amount  means that your department, advisor, or some other award pays a set amount regardless of the amount of your GSA conference travel grant award.

Matching grant  means that your department or advisor will provide an amount of funding equal to that of your GSA conference travel grant award.

Balance of expenses  means that your department of advisor will pay the remaining balance of your expenses after receipt of your GSA conference travel grant award.

Conference travel grants do not fund professors or departments. Only expenses incurred by a student are eligible for reimbursement. This includes the sharing of accommodations or travel. You must document on every application what amount was paid by each student. Conference travel grants cannot reimburse students for amounts that they did not pay.

The amount of grant funding you will receive depends on your level of attendance. There are two levels of attendance, as Presenters or Attendees. In the case of participating in a  round table you must lead this group as a moderator. Participation as a panelist is qualified as an attendee. Following these categories, please send us the following proof of your participation in the event.

Proof of attendance (for attendees and presenters), such as conference badge, the original pamphlet/brochure, or request a letter to that effect when checking in at your conference.

Proof of Presentation (for presenters), for example, the program of the conference in case the applicant is going to present a poster or talk at the conference, otherwise the applicant will be considered as an attendee and the travel expenses will be covered up to $300.

Proof of Acceptance (for presenters), for example, the acceptance email for your paper / abstract or other documentation issued by the organization that certifies your acceptance to the conference.

Each quarter the conference travel grant committee decides on a maximum award per student per conference. The amounts vary by the location of the conference with local conferences receiving less that international conferences. These caps determine the maximum amount that can be reimbursed, and expenses lower than the cap are reimbursed in full. The cap may be lowered for any particular month depending on the number of applicants.

Conference travel grants are not intended to be your primary funding source. Always check first with your thesis advisor and department to see if there are funds available to offset your travel costs. Departments often match the amount we award you or will give you a set dollar amount. Remember you are required to report outside funding on your mini-grant application and to follow your department’s policies regarding travel reimbursement. Reimbursements cannot be over 100%.

Each application is individual per conference. If you have 2 conferences on close dates you must apply separately for each of them.

Applicants who are denied funding will receive a letter indicating the reason they were denied. You may appeal an award amount or appeal the decision to decline by writing a letter to the committee explaining why you feel you deserve to have your application re-evaluated. This letter must be received by the committee within 30 days of receiving your check or letter of decline. The conference travel grant committee will re-evaluate your application at the next meeting and issue a new decision. You will be notified of this decision by letter or email. If you are still unhappy, you may appeal a second time. Once again, this appeal must be submitted in writing within 30 days of notification of the committee decision concerning the first appeal. You are limited to two appeals. Submit all appeals in person to the GSA Office or to  [email protected] .

In the case of graduate students who collaborate on research eligible for the CTG award, only one student from UC Riverside may apply as a presenter. Other collaborators from UC Riverside may apply as attendees only. Collaborators from institutions other than UCR are not eligible for the CTG award. Multiple presenters for the same work are not funded. If that is the case, please contact the coordinator in advance.

Several locations have reported an increase in the use by travelers of Internet sites to purchase vacation packages for University-related business trips. This creates issues with providing appropriate documentation because charges are not itemized. These packages will not be reimbursed in the absence of receipts that itemize each expense.

If you need further assistance or would like to know more about the conference travel grant committee, please contact us at (951) 827-3141 or send us an email at  gsagrant@ucr .

Before 1999, the Office of the Chancellor gave GSA $12,000 annually to help graduate students with expenses associated with travel to conferences. The grants were truly mini back then, students could apply once a year, and there was a different fixed amount allocated for local, national and international applications. In 1998-1999, while negotiating an increase in the allocation, then Chancellor Ray Orbach bluffed that, if the graduate students agreed to tax themselves for this purpose, he would match the fee increase. On the 1999 GSA elections ballot, a referendum was included proposing a raise in GSA fees from $10 to $20 per student per quarter. The $10 increase would be phased in $2 each year, the additional fees were earmarked for the conference travel grant program, and the Office of the Chancellor would match the increase. The referendum passed, and as a result the GSA rolled in $132,000 for the conference travel grant program in 2003-2004 (the year when the fees finally capped at $20 per student per quarter).

In April 2006, the mini-grant committee changed the program’s name to the conference travel grant program. The mini-grant committee adopted this new name to avoid confusion between the mini-grant and mini-GSA programs and to clarify the types of events that the grants fund. The program has also adopted a mission statement, which is now available on the main conference travel grant page. GSA thanks the Chancellor for continuing Ray Orbach’s commitment to fund the conference travel grant program.

Thank you to Lego Grad Student for permission to use their work throughout the website.  Follow @legogradstudent for more.

Contact Info UCRiverside HUB 203 8:00 AM – 4:30 PM (951) 827-3141

Student Travel Resources

The Graduate School encourages student travel for research and professional development. In some disciplines, research travel is essential to complete the requirements of the degree and you may need to undertake a period of full-time study, research, or fieldwork outside of the New Haven area. Beyond that, travel for conference participation, shorter research trips, and study elsewhere can be invaluable to your professional development, regardless of discipline.

Students have access to an array of resources to support travel for research, study, and professional development. See below for a detailed overview of funding sources, health coverage information, and resources for domestic and international travel.

Registration during academic travel

If you will be based at another location in the US or abroad for your research for a semester or full academic year, you should register in absentia at Yale.

Financial support for degree-related travel

Featured Resource

Exchange Programs

The Graduate School offers domestic and international exchange opportunities for PhD students. On an exchange, you can master course content in another language, learn new methodologies to inform your dissertation, visit library archives and collections to expand your research, and develop your professional network with fellow scholars in the US and abroad.

PhD Student Summer Funding Resources

The Graduate School offers a number of summer funding awards to support academic activities related to PhD degree requirements. These include competitive research travel fellowships and tuition grants for enrollment in GSAS-sponsored language courses offered in Yale Summer Session.

MacMillan Center Fellowships for Research and Study Abroad

https://ovef.macmillan.yale.edu/fellowships-0

The MacMillan Center administers a variety of fellowships that support research, language study, conference travel, and other academic activities related to international and area studies.

MacMillan Center International Conference Travel Grants

https://bit.ly/3jf3htC

PhD students may apply for up to $800 to support conference travel to recognized professional domestic or international conferences and academic meetings as a presenter (session chair or discussant). To qualify, your presentation must be on an international topic. The grant will supplement any funds that you may receive from your home department or from the conference, if it provides travel subsidies. The grant is available to PhD students in programs in the Humanities and the Social Sciences, and to select PhD programs in the professional schools that have a humanities or a social sciences dimension.

Conference Travel Fellowship (CTF)

https://gsa.yale.edu/ctf

By partnering with the MacMillan Center and the Graduate School of Arts and Sciences, graduate students with representatives in the Graduate Student Assembly are eligible for annual conference travel funding of up to $800.

Yale Student Grants Database

https://yale.communityforce.com/Funds/Search.aspx

The Student Grants Database allows you to search for any Yale funding and external fellowships that have a campus application process.

Health Coverage

Options for insurance coverage during a period of research travel depend on whether you will be in the US or abroad. Your Yale student health coverage will remain on your term bill unless these fees are waived by the appropriate deadline. Waiver forms and student rates for Yale students can be found on the Yale Health website . 

If you are going to be based elsewhere in the US for purposes related to your degree requirements during the academic year, you have the option of enrolling in the Approved Academic Travel Rider program through Yale Health. 

The Yale Health pages on this option contain detailed information about deadlines for applying for the rider, coverage considerations, eligibility, and costs. Please review this information carefully well in advance of your planned travel and make sure that you are aware costs, coverage, and the relevant application deadline, which is firm. 

You must first register in absentia (see above) to be eligible to apply. Only students registered in absentia in the US (excluding Alaska and Hawaii, and outside of the Yale Health coverage area in Connecticut) are eligible to enroll.  

If you are going abroad for an extended period to pursue research and/or coursework for your degree, you will want to review carefully Yale’s information on health coverage for university affiliates while abroad . 

In addition, if you are a PhD student traveling for dissertation research, the Graduate School provides a Travel Health Fellowship to cover the cost of required immunizations and prescription drugs at Yale Health. Costs from outside medical services will not be considered for reimbursement. See the Travel Health Fellowship page for more information. 

Resources for Yale students traveling internationally

International toolkit.

https://world-toolkit.yale.edu/educated-traveler

The university's toolkit for international travel offers detailed guidance for Yale travelers, including a checklist of essential actions to take before and during your trip.

International SOS Global Travel Assistance

https://ogc.yale.edu/erm/ISOS

ISOS provides international and domestic emergency medical, security, and travel assistance services anywhere in the world.

CIBT Visa Assistance

https://cibtvisas.com/?login=40634

CIBT Visa Assistance is an optional resource for Yale affiliates who need support applying for international visas.

Student Travel Health Services (Yale Health)

https://yalehealth.yale.edu/topic/travel-health-services-students

Yale Health offers additional services to students traveling abroad, including travel health consultations and vaccinations. Note that this is not a covered benefit.

PhD Student Travel Health Fellowship

If you are a PhD student traveling for dissertation research, the Graduate School provides a Travel Health Fellowship to cover the cost of required immunizations and prescription drugs at Yale Health.

Graduate Student Assembly

Conference travel fellowship, gsa conference travel fellowship.

By partnering with the MacMillan Center and the Graduate School of Arts and Sciences (GSAS), graduate students with representatives in the Graduate Student Assembly (GSA) are eligible for annual conference travel funding of up to $800. As of July 1st, 2022 the GSA’s CTF budget has increased to $180,000 thanks to generous support from GSAS. The GSA CTF should only be used to fund conference travel that cannot be fully funded by a department or advisor.

Eligibility:

• Students are eligible to receive funding for one conference per fiscal year (July 1 st , 2022 – June 30 th , 2023)
• Presenting includes posters, talks, and panel discussions
• For students whose work focuses on an international topic, you can apply for the MacMillan Center International Conference Travel Grants
• If you have been awarded a MacMillan Conference Travel Grant for this year, you are not eligible for the CTF
• If you have been awarded a CTF, you are not eligible for the MacMillan Conference Travel Grant

Application and Award:

• Applications must be submitted before attending the conference
• Applications will be reviewed and awarded 4-6 weeks after submission
• Each student is eligible to receive up to $800 to attend one conference
• Receipts should be submitted to your department operations manager and not to the CTF Director
• Details on how to submit receipts and receive reimbursement are included in the award letter
• Receipts may be submitted up to 45 days after the conference
• Masters students and first-years can only apply after the end of their first academic year of study

How to apply for the CTF

• If you are presenting on a topic that is international , please apply to the MacMillan Conference Travel Grant
• Include the abstract of your presentation and confirmation that you will be presenting
• Request your department registrar and PI/Advisor to email ctf@yale.edu to confirm you are in good academic standing and giving support to attend the conference
• Email ctf@yale.edu stating that you have submitted your application

The application can be found  here  in the Yale Student Grant Database by searching for Graduate Student Assembly Conference Travel Fellowship (CTF).

The CTF application closes each fiscal year prior to June 15, and does not open again until September. Students wishing to apply for conferences meeting during this period should make every effort to apply before June 15, or apply after the CTF opens again.

If you have any questions, please contact Shannon Rainsford, the CTF Director, at  ctf@yale.edu .

Please note that the CTF is run for students by students through the Graduate Student Assembly.

You can find slides detailing the CTF application below.

Travel Grants

Section grants.

Financial assistance is offered to undergraduate and graduate students who are members of GSA for travel to both the GSA Geographic Section  meetings and the national  GSA Annual Meeting . Follow the links below for instructions on how to apply.

Cordilleran

North-Central

Northeastern

Rocky Mountain

South-Central

Southeastern

International Geological Congress Travel Grants

The Geological Society of America, the Geological Society of America Foundation, and the U.S. National Committee for Geological Sciences are now accepting applications for travel grants to the 36th International Geological Congress (IGC) in Delhi, India. Graduate students and Early Career Scientists (those within 7 years of receiving their Ph.D.) must be a resident or citizen of the United States and be enrolled in, or employed at, a U.S. institution. Each award is anticipated to be a maximum of $3,500. Additional support is provided by the Society of Economic Geologists, theSociety for Sedimentary Geology, and the Paleontological Society.

Get more info

GSA Student Travel Fund

GSA's meeting attendees can contribute to this fund via their Annual Meeting registration form. The number and amount of awards are be based solely on contributions received.

100% of the contributions received will go to help fund student travel to the GSA Annual Meeting . If there is an excess of funds left over, the remaining money will go back into the Student Travel Fund for next year's annual meeting.

On To the Future (OTF) Travel Awards

GSA offers partial travel awards to students from underrepresented groups to attend their first GSA Annual Meeting. Check the On To the Future web page for guidelines and application deadlines.

Division Travel Grants

Check the "Students & ECPs" page on your Section's meeting website to see if a Division grant is being offered for the upcoming meeting.

Northeastern Urban Award for Non-Traditional Students

Northeastern Section Meeting

Students who work full-time, care for dependents, or are otherwise considered non-traditional may apply for this award to assist with expenses including dependent care, meeting registration, abstract fees, GSA membership for two years, and lost wages to attend the Section meeting.

Get more information

International Travel Grants to GSA Meetings

Please visit the GSA International Web page for more information on travel grants to the GSA Annual Meeting.

The Society does not have programs that provide financial assistance for travel to the USA for education.

Conference Travel Grant

The GSA Conference Travel Grant is intended to help offset the costs of travel or registration fees at professional conferences at which a graduate student is presenting original research. Eligible students will receive up to $500 in reimbursement for registration or travel costs related to conference travel during the 2023-2024 academic year.

Please note that you do not receive the grant beforehand , it is only processed after you attend your conference and submit proof of attendance. Examples of proof of attendance are a picture of your conference badge, of you presenting that clearly shows your name, or a letter or email from the conference organizers confirming your attendance. This proof of attendance can be emailed (as JPEG or PNG file type ONLY) during or after you attend the conference to [email protected]

You can find additional funding through  the Academic Senate .

Eligibility 

This grant is open to graduate students at all levels. Advancement to candidacy is not a requirement. Students serving as a commentator/discussant are not eligible for the travel grant. Students on any kind of leave from UCSB and not enrolled in courses are not eligible for the travel grant. For summer conferences, you must be enrolled in the subsequent Fall quarter in order to receive the grant . This is a Graduate Division requirement.

An applicant must be accepted to present original research data and have expenses not covered by other funding sources. Applicants who plan to attend a conference but are not presenting at that conference or who have complete funding for the conference through other sources (department, academic travel grant, etc.) are ineligible. 

Students may only receive one grant per academic year. The  academic year  includes the summer after the spring quarter. For example, if you get a travel grant during the 2023-2024 academic year, you will not be eligible for funding during the summer of 2024.

Lottery Process

2023-2024 rules: During the academic year, forty-five travel grants are allocated each quarter. Eligible applications will be chosen randomly using a lottery system after the application process has closed (see deadlines section below). Late applications are not accepted. Disbursement of grant money may take up to 4 weeks due to the Graduate Division financial approval process.

Deadlines 

Applications are accepted for review at the beginning of the quarter in which the student will attend the conference. Please refer to the application window dates below to confirm when you need to submit your travel grant.

Fall quarter (September 17-December 31) submit application by 10/20/23 at 9PM. Winter quarter (January 2- March 31) submit application by 1/26/24 at 9PM. Spring quarter (April 1-June 14) submit application by 4/19/24 at 9PM. Summer sessions (June 15-September 14) submit application by 7/15/24 at 9PM.

APPLICATION WINDOWS 

Fall Quarter 2023: Submit application between 09/25/2023 and 10/20/2023.  Grant recipients will be notified by 10/31/2023.

Winter Quarter 2024: Submit application between 01/02/2024 and 01/26/2024.  Grant recipients will be notified by 02/07/2024.

Spring Quarter 2024: Submit application between 03/25/2024 and 04/19/2024.  Grant recipients will be notified by 04/30/2024.

Summer 2024: Submit application between 06/15/2024 and 07/15/24.  Grant recipients will be notified by August 15th, 2024 and grant disbursment will commence in September 2024.

Grant Application Materials

To apply, please complete the GSA Travel Grant Application and email it to the VP of Financial Affairs ([email protected]). You must also upload the following documents to the travel grant application.

• Confirmation of your acceptance to present
• An abstract of the paper/project to be presented
• A receipt of conference registration fees (if available)
• Hotel: if the receipt shows the room is booked for 2 people, only half the cost may be reimbursed
• Gas reimbursements are based on mileage at $0.655 per mile (must send screenshot of Google maps with starting and end point showing number of miles driven)
• no reimbursement for food
• if your receipts are in a currency other than USD, you MUST provide conversion information in the form of a screenshot OR a bank/card statement reflecting this transaction in USD (as PDF)

Due Date for Final Documentation 

The GSA must receive all final documentation (receipts, proof of attendance, etc.) by the last day of the quarter for which the grant was requested. Any grants that do not receive all documentation by the end of the quarter will be revoked, and the corresponding funds will be rolled into the next quarter.

The GSA will reimburse you after you return from your conference with proof of your travel. Usually, GSA has allotted 45 grants per quarter.

Reimbursements will be processed using GradPoint via your BARC account. Funds should direct deposit to your bank account. Please make sure that your BARC account is set up for direct deposit!

/images/cornell/logo35pt_cornell_white.svg" alt="gsas travel grant"> Cornell University --> Graduate School

Travel funding opportunities.

The Graduate School is pleased to provide research degree students (M.A./M.S., Ph.D., J.S.D., D.M.A., M.F.A.) the opportunity to travel the world to enhance their scholarship. Eligible students are encouraged to apply for grant funding related to professional conferences, research travel, or summer language education.

• Conference Grant
• Research Travel Grant
• Summer Foreign Language Grant

Conference Grant – Application Form (Online)

The Graduate School offers Conference Grant awards of up to $700 to research degree students to attend a professional conference at which they are presenting. Online conference presentations are eligible for a grant of up to $200. Grant amounts are detailed in the  Locations and Awards PDF . See the application form for more information about eligibility requirements and instructions. Conference grants are reviewed by the 9th of the month preceding the month in which the conference occurs, and grants are awarded to eligible students by the 15th of the preceding month. Applications are accepted up to 30 days following the end of the conference date.  

Students are eligible for one conference grant per year and must be within time to degree limits. Masters students are eligible for conference travel grants starting in their first semester until the end of the eighth semester of enrollment.  Ph.D. students are eligible for conference travel grants starting in their first semester until the end of the fourteenth semester of enrollment.

Research Travel Grant – Application Form (Online)

Please note: A link to the online Research Travel Grant application will be made available six weeks prior to each of the three funding round deadlines of October 1, February 1, and April 1.

The Graduate School awards grants of up to $2,500 for Ph.D. degree students and $1,000 for master’s degree students for travel that is directly related to dissertation and thesis research, not conference travel. Recipients must be enrolled (full-time or in absentia) in a graduate research degree program (M.A./M.S., M.F.A., D.M.A., J.S.D., or Ph.D.) through the Graduate School and be registered at the time of the award. Master’s degree students up to their eighth semester of study and Ph.D. students up to their 14th semester of study are eligible to apply. (Note that the post-A exam requirement has been waived beginning with Spring 2022 submissions.)

In a typical year, the Graduate School awards 50-65 grants. Applications are due annually on October 1, February 1, and April 1 with a call for applications circulated a month prior to the deadline. Decisions will be announced by the first of the month following the application deadline. For example, decisions will be announced by November 1 for the October 1 deadline. See the application form for more information about eligibility requirements and instructions.

For students managing mental health while away from campus, please visit the Mental Health While Away from Campus page.

Learn more about graduate students who have received travel grants:

• MacKenzie Pierce, Musicology
• Jiai Zhang, Food Science and Technology
• Mariano Sanchez Talanquer, Government
• Kalia Bistolas, Microbiology

Summer Foreign Language Grant – Application Form (Online)

Please note: A link to the online Summer Foreign Language Grant will be made available prior to the mid-April deadline.

Grants of up to $1,000 are offered to research degree students for summer travel to foreign countries for intensive (non-English) language instruction. See the application form for more information about eligibility requirements and instructions. Applications are due by April 15 with a call for applications occurring a month prior to the deadline.

Important Notification:  To ensure the safety of all Cornell students traveling on university-related activities, students traveling internationally must enter their travel itinerary and contact information into Cornell’s International Travel Registry . In addition, those traveling to high-risk countries must get approval for such travel from the International Travel Advisory and Response team (ITART).

Student Research Grants Competition Information

The Graduate School’s Student Research Grants Competition (SRGC) provides the opportunity for students to apply for funds to present their research at a conference or to support research travel in preparation for their dissertation, final exhibition, or thesis. At this time, amidst limited funding and high demand, awards will be granted only to dissertators or to final year master’s students. If additional funds become available at a future point, this eligibility may be revisited. Most students will be funded by SRGC only once during their time as a graduate student.

Awards are granted in $600 or $1,500 amounts (as specified by the Vilas Trust), depending on the qualifying expenses listed in the application.

Note to applicants: This is a highly competitive funding competition. Due to the high demand and limited number of awards, unfortunately, not all applications can be funded, even if you meet all of the eligibility requirements. Students should pursue funding from other sources and not assume that SRGC funds will be awarded.

SRGC 2024-2025 Anticipated Application Deadlines

Applications for the SRGC will be posted and considered on a quarterly basis. Please note that funding requests cannot be considered outside of this timeline, nor can funding be guaranteed in advance of travel.

• Cycle 1:  For conferences and research travel between July 1, 2024, and September 30, 2024. Application dates are May 24, 2024 through June 23, 2024, with decisions announced the week of July 1, 2024.
• Cycle 2:  For conferences and research travel between October 1, 2024, and December 31, 2024. Application dates are August 1, 2024 through August 31, 2024, with decisions announced the week of September 16, 2024.
• Cycle 3:  For conferences and research travel between January 1, 2025, and March 31, 2025. Application dates are November 1, 2024, through November 30, 2024, with decisions announced the week of December 16, 2024.
• Cycle 4:  For conferences and research travel between April 1, 2025, and June 30, 2025. Application dates are February 1, 2025, through February 28, 2025, with decisions announced the week of March 17, 2025.

Foreign Travel Insurance Requirement

All conference or research travel outside of the U.S. requires enrollment in CISI Health Insurance . These costs can be added to your travel expense requests.

Research Travel Award

The SRGC Research Travel Award supports travel expenses to research related to your thesis or final exhibition. Research travel awards cannot be used for travel that primarily involves attending a conference, workshop, or training experience that does not involve conducting research needed for your dissertation, thesis, or final exhibition. Applications are reviewed on a quarterly basis throughout the year. Not all eligible applications will be funded.

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Application Information and Timeline

Awards for domestic and international research travel are available to UW–Madison graduate students traveling to conduct research supporting their dissertation, thesis, or final exhibition. Applications are reviewed on a quarterly basis throughout the year. At this time, amidst limited funding and high demand, awards will be granted only to dissertators or to final year master’s students. If additional funds become available at a future point, this eligibility may be revisited. Most students will be funded by SRGC only once during their time as a graduate student. Not all eligible applications will be funded.

Research Travel Award Eligibility

• Student must be enrolled at UW–Madison as a full-time graduate student.
• Student must be traveling to conduct research supporting a dissertation, thesis, or final exhibition.
• Travel must include at least some dates within the window of consideration for the relevant application cycle.
• Cycle 1 : For conferences and research travel between July 1, 2024, and September 30, 2024. Application dates are May 24, 2024 through June 23, 2024, with decisions announced the week of July 1, 2024.
• Cycle 2 : For conferences and research travel between October 1, 2024, and December 31, 2024. Application dates are August 1, 2024 through August 31, 2024, with decisions announced the week of September 16, 2024.
• Cycle 3 : For conferences and research travel between January 1, 2025, and March 31, 2025. Application dates are November 1, 2024, through November 30, 2024, with decisions announced the week of December 16, 2024.
• Cycle 4 : For conferences and research travel between April 1, 2025, and June 30, 2025. Application dates are February 1, 2025, through February 28, 2025, with decisions announced the week of March 17, 2025.

How To Apply

Complete the  Research Travel Award application on the Wisconsin Scholarship Hub (WiSH) website, including:

• Information regarding research location, dates, and student status.
• A synopsis of your research plan.
• An estimated itemized budget that includes all funding sources. Applicants are expected to research rates and be good stewards of university resources when making purchasing decisions. Applications that appear to have inflated costs or been irresponsible with university funds will not be considered. Students should pursue funding from other sources and not assume that SRGC funds will be awarded.
• Your advisor’s contact information. Your advisor will be sent an email with a link where they will be asked to verify your research travel plans.

Research Travel Award Payments

• Payments to domestic students and international students considered resident aliens for tax purposes must be paid through the Bursar’s Office.
• If you have already held an appointment, the Glacier system through the UW–Madison HR Office will follow up with you to determine if you need to submit additional documentation.
• If you have not held any appointment, the Graduate School Payroll Coordinator will send you a letter requesting a W-4 form and a direct deposit form before your information is forwarded to the UW–Madison HR Office.

Conference Presentation Award

The SRGC Conference Presentation Award supports travel expenses to present your research at a conference. Applications are reviewed on a quarterly basis throughout the year. At this time, amidst limited funding and high demand, awards will be granted only to dissertators or to final year master’s students. If additional funds become available at a future point, this eligibility may be revisited. Most students will be funded by SRGC only once during their time as a graduate student. Not all eligible applications will be funded.

Awards for domestic and international conference travel are available to UW–Madison graduate students presenting their research at a conference between July 1, 2024 and June 30, 2025. Presentations at virtual conferences are not currently being considered for Conference Presentation Awards.

Eligibility

To be eligible for a Conference Presentation Award, the following criteria must apply:

• Student must be presenting research (e.g., paper, poster, panel) at a conference. The research being presented must have taken place as part of your UW–Madison graduate school experience.
• Cycle 1 : For conferences starting between July 1, 2024, and September 30, 2024. Application dates are May 24, 2024 through June 23, 2024, with decisions announced the week of July 1, 2024.
• Cycle 2 : For conferences starting between October 1, 2024, and December 31, 2024. Application dates are August 1, 2024 through August 31, 2024, with decisions announced the week of September 16, 2024.
• Cycle 3 : For conferences starting between January 1, 2025, and March 31, 2025. Application dates are November 1, 2024, through November 30, 2024, with decisions announced the week of December 16, 2024.
• Cycle 4 : For conferences starting between April 1, 2025, and June 30, 2025. Application dates are February 1, 2025, through February 28, 2025, with decisions announced the week of March 17, 2025.

Complete the  Conference Presentation Funds application  on the Wisconsin Scholarship Hub (WiSH) website, including:

• Information about the conference.
• Confirmation of proposal submission to present at the conference.
• An abstract of paper or poster to be presented.
• A summary of your travel plans.
• An estimated itemized budget that includes all outside funding sources. Applicants are expected to research rates and be good stewards of university resources when making purchasing decisions. Applications that appear to have inflated costs or been irresponsible with university resources will not be considered. Students should pursue funding from other sources and not assume that SRGC funds will be awarded. In addition to your advisor and academic program, you should investigate whether the organization hosting the conference has funding available to support graduate student presenters.
• Your advisor’s contact information. Your advisor will be sent an email with a link where they will be asked to verify that you will be presenting at the conference.

Conference Presentation Award Payments

Frequently asked questions, when should i apply.

Applications for the Student Research Grants Competition funds are reviewed quarterly.

Will I receive funding to cover all my expenses?

Awards are granted in $600 or $1,500 amounts depending on the number of qualifying expenses listed in the application. These award levels cannot be adjusted and any expenditures above the award level will not be covered. Students should pursue funding from other sources before applying for a Student Research Travel Grant.

Does the UW–Madison travel policy apply to SRGC award recipients?

Yes. Applicants can find helpful information on travel policy at the Division of Business Services Travel Planning and Booking webpage as well as more detailed policy descriptions at the UW System Travel policy webpage .

May I apply for both Research Travel and Conference Presentation Awards?

Applicants can submit applications for both the Research Travel Awards and Conference Presentation Funds, however, each eligible student can only accept one SRGC award in the fiscal year (July 1 – June 30). Most students will be funded by SRGC only once during their time as a graduate student.

May I apply for a Conference Presentation Award even though I don’t know if my proposal will be accepted to the conference?

Yes. Proof of proposal submission for the presentation is required at the time of application. You will be asked to provide documentation of presentation acceptance as part of your post-travel report.

What if the conference I will be presenting at is in a virtual format this year?

Presentations at virtual conferences are not currently being considered for Conference Presentation Awards.

Will I receive my award if I don’t have my receipts?

Students are not required to submit receipts to receive their award. However, please keep your itemized receipts and records of your travel expenses, as the Graduate School may audit awardees.

May I apply for transportation expenses if I am driving?

Yes. You may use the award to pay for mileage and parking expenses incurred during travel if you are driving a privately owned vehicle. You will need to include documentation indicating mileage as part of your application. The use of a rental vehicle is acceptable when it is the most cost-effective means of transportation available. Please visit the Division of Business Services website for more information on  using a vehicle during travel  to help choose the best vehicle option.

What documents do I need to submit after conducting my travel?

We require students to submit a post-travel report describing how attending this conference assisted your professional development. For conference travel awardees, you will be asked to provide documentation of presentation acceptance as part of your post-travel report. Failure to provide this report may affect your eligibility for future student travel competitions administered by the Graduate School.

What happens after I submit my application?

Applications are reviewed on a quarterly basis. Please see the applications dates and deadlines listed above. Not all eligible applications will be funded. Please email  [email protected]  if your travel plans change. Once notified of an award decision, you should follow the instructions in the award letter to officially accept the award.

May I still receive the award if my travel plans change?

This depends on the nature of the changes. Minor changes on travel dates and/or length of stay are normally acceptable. However, the award  may not  be used for traveling to research sites or conferences other than what was proposed in the application and approved unless an arrangement is made with the Graduate School. If there is a significant discrepancy between the estimated budget and the final budget, you must provide a statement or explanation with your finalized budget.

How long will it take for me to receive my funds?

Domestic students and international students with resident alien status for tax purposes will receive payment two to six weeks after accepting the award. International students with non-resident alien status for tax purposes will receive payment within three to eight weeks.

Note: Due to legal requirements, international students considered to be non-resident aliens for tax purposes may have taxes taken out of their award (see “Am I required to pay tax on the award?” below).

Is there a funding string associated with the award?

Awards are classified as “scholarships” and not “reimbursements.” As such there is no funding string associated with the award.

Can the Graduate School issue the check to my program instead of me?

No. Awards will only be issued in your name. You are responsible for making arrangements with your program staff or any other parties if they make travel arrangements on your behalf.

Am I required to pay tax on the award?

Domestic students and international students with resident alien status for tax purposes will receive the full amount of the award and are advised to consult with a tax expert for tax-related questions. International students with non-resident alien status for tax purposes may have tax deducted from their award, depending on the treaty between the U.S. and their home country. UW–Madison’s Accounting Services has additional information on  federal and state tax reporting  and  payments to individuals  (especially see section A on “Scholarships and Fellowships”).

May I still receive the award if I graduate before I receive my funds?

You can still receive the award if you applied and the travel took place during the time when you were still enrolled at UW–Madison. However, if you graduate before receiving your funding, you will need to ensure your mailing address is up to date in your Student Center as funds may be sent by check. Note that students also may only receive awards during terms in which they are enrolled.

Who may I contact if I have more questions?

If you have questions after reading this webpage, please contact [email protected] .

GLI Funding Opportunities

The GLI offers several different funding opportunities to support students in a wide range of endeavors, from leading on campus through programming to pursuing professional development and training opportunities beyond Vanderbilt. We encourage graduate students to become familiar with the different funding available on campus and to apply for a wide range of funding during their tenure at Vanderbilt.

Graduate School Conference Travel Grant

Nature of the Grant: Students are encouraged to present their research at major regional, national, and international conferences. The Graduate School Travel Grant to Present Research will provide up to $1,000 in travel support for graduate students presenting their research at major meetings and conferences. Students may apply for one travel grant per budget year (July 1-June 30) for domestic or international travel. Students are allowed a total of three travel grants during their tenure at Vanderbilt.

Please include your Estimated Travel Grant Budget  with your application.

• 23-24 Travel Application
• 24-25 Travel Application

To apply the students:

• Must be a Graduate School student (PhD, MA, MFA,  MLAS , & MS).
• Must be first author and presenter of research conducted at Vanderbilt.
• Must be attending a major regional, national, or international conference.
• Must have travel authorization from their department prior to travel.
• Must begin their travel in the year the grant is awarded (grants are awarded per budget year July 1-June 30).
• Must use the award for the conference listed in this application .
• Cannot have received a prior travel grant during the academic year.
• Cannot have received more than 2 prior travel grants during their tenure at Vanderbilt.

Complete all parts of the InfoReady application, attach a copy of your abstract with the full author list included, and upload documentation from the conference organizers confirms your abstract has been selected.** Applications must be completed at least two weeks before you travel. Grants are limited to $1000. Additionally:

• Airfare must be booked in World Travel/Concur.
• International travel must be registered: https://www.vanderbilt.edu/global/travel-registration/

**Graduate students in the Creative Writing program: In lieu of presenting original research, students must be a Vanderbilt representative at a premiere creative writing conference (ex: The Association of Writers & Writing Programs) as (1) a presenter at the Bookfair or (2) a current editor of The Nashville Review. In place of an abstract, the student must submit a statement of purpose (1-page) that outlines their role at the conference and how participation will benefit both them and the University. For conference documentation, please provide documentation of participation in the conference and/or proof of participation on The Nashville Review.

Dissertation Enhancement Grants

The GLI provides awards of up to $2,000 for research expenses related to a student’s dissertation. These funds are granted on a competitive basis and are designed to support PhD Students with outstanding potential to accelerate progress on their research, adding depth or breadth to their work. 

• Preference will be given to PhD candidates engaged in full-time dissertation research. However, all Ph.D. students in good academic standing are eligible to apply.
• Student must have authorization from their department’s Director of Graduate Studies (DGS).
• Students are allowed one GLI Dissertation Enhancement Grant per academic year and they may receive this award no more than twice during their career at Vanderbilt.
• Grants are limited to $2,000, and all charges must comply with Vanderbilt finance policies .
• The GLI reserves the right to award less than the full sum requested by successful applicants, based on the degree of need demonstrated by the proposal and budget, the number of successful applications, and the total available funds.
• These awards are not a substitute for, nor a supplement to, graduate stipends, and they may not be used to fund credit-bearing coursework .
• Award funds will either be provided directly to award recipients or directly to vendors via the Oracle procurement system.
• Awards cannot be applied retroactively.
• Funds may only be used as proposed in the application.
• Proposed research activities must be completed within the funding period outlined above.
• Applicants MUST be prepared to move forward with the proposed work if awarded a grant. 
• We ask that students be responsible stewards of GLI resources. If the awardee cannot move forward with the proposed work, they must notify the GLI immediately. Recipients who fail to use their funding, barring extenuating circumstances, will be ineligible for future GLI DEGs.

Spring 2024 Dissertation Enhancement Grant Awardees

Joseph Benthal, Human Genetics Cody Christensen, Leadership & Policy Studies Sarah Hagaman, English Allison Lake, Human Genetics William Lowery, Chemistry Lindsay Martin, Biological Sciences Catherine McCormack, Anthropology Alexander Tripp, Political Science Perry Wasdin, Chemical & Physical Biology

Fall 2023 Dissertation Enhancement Grant Awardees

Jessica Fletcher,  History Monika Grabowska,  Biomedical Informatics Krista Haapanen,  Human & Organizational Development Lauren Kasper,  Physics & Astronomy Sara Kirshbaum,  Political Science Leigh Anne Tang,  Biomedical Informatics Katherine Turk,  Earth & Environmental Sciences Olawunmi Winful,  Anthropology

Spring 2023 Dissertation Enhancement Grant Awardees

Bryce Belanger,  Earth & Environmental Sciences Yunli Chu,  Cancer Biology John Gillespie,  History James Held,  Biological Sciences Sarah Jessup,  Psychology Anne Kruse,  Economics Taralynn Mack,  Human Genetics Mariana Ramirez Bustamante,  Political Science

Fall 2022 Dissertation Enhancement Grant Awardees

Jeremy Espano,  Interdisciplinary   Material Sciences Payam Fathi,  Molecular Physiology & Biophysics Richard Hall,  Leadership, Policy, & Organizations Graham Johnson,  Biomedical Engineering Margaret Shavlik,  Psychology & Human Development Trevor Thomas,  History Simon Ward,  Electrical Engineering Heesun Yoo,  Political Science

Spring 2022 Dissertation Enhancement Grant Awardees

Shashwat Dhar,  Political Science Vineet Gupta,  Religion  Dylan Irons,  Political Science Kathryn Marshalek,  History Emily Overway,  Molecular Physiology & Biophysics Brayan Serratos Garcia,  Spanish & Portuguese Elizabeth Teeter,  Earth & Environmental Sciences Emily Thompson,  Hearing & Speech Sciences Linh Thi Thuy Trinh,  Cell & Developmental Biology

Fall 2021 Dissertation Enhancement Grant Awardees

Elvira Aballi Morell,  Spanish & Portuguese Rachel Brown,  Cancer Biology Taylor Engdahl,  Pathology, Microbiology and Immunology Nathan Frisch,  Anthropology Shounak Ghosh,  History John Gillespie,  History Richard Hall,  Leadership, Policy, & Organizations Srivatsav Kunnawalkam Elayavalli,  Mathematics Daniela Osorio Michel,  Political Science Kathryn Peters,  Anthropology Steven Rodriguez,  History Martina Schaefer,  History Martin Schmitz,  Economics Katerina Traut,  Political Science

Spring 2021 Dissertation Enhancement Grant Awardees

Kensey Bergdorf,  Pharmacology Amanda Brockman,  Sociology Christopher Khan,  Biomedical Engineering Matthew Knowles,  Economics Qimin Liu,  Psychology & Human Development Eli McDonald,  Chemistry Guangtao Nie,  Electrical Engineering & Computer Science Mohsin Rahim,  Chemical & Biomolecular Engineering

Fall 2020 Dissertation Enhancement Grant Awardees

Darwin Baluran,  Sociology Ellen Casale,  Special Education Genna Chiaro, Earth & Environmental Sciences Maria Luisa De Melo Tupinamba Jabbur, B iological Sciences Walter Ecton,  Leadership, Policy, & Organizations Kyle Garland,  Chemical & Biomolecular Engineering Phyllis Johnson,  Anthropology Sangeun Kim, Political Science Gabriela Ore,  Anthropology Katherine Snyder,  Biological Sciences Paige Vega,  Cell & Developmental Biology

Spring 2020  Dissertation Enhancement Grant Awardees

Kaitlen Cassell,  Political Science Kellie Cavagnaro,  Anthropology Azadeh Hadadianpour,  Pathology, Microbiology & Immunology Alison Hessling,  Hearing & Speech Sciences Sangeun Kim,  Political Science Alexander Korsunsky,  Anthropology Justin Marinko,  Biochemistry Michaela Peterson,  Earth & Environmental Sciences Terren Proctor,  Anthropology Facundo Salles Kobilanski , Political Science

2019 Dissertation Enhancement Grant Awardees

Keitlyn Alcantara,  Anthropology Bradley Baker,  Chemical and Biomolecular Engineering Kaitlen Cassell,  Political Science Gabriella DiCarlo, Neuroscience Brandt Gibson,  Earth & Environmental Science Lydia Harmon,  Earth & Environmental Science Lauren Henry,  Psychology and Human Development Phyllis Johnson,  Anthropology Yu-ri Kim,  Sociology Shih Liang,  Hearing & Speech Sciences Jessamyn Perlmutter,  Biological Sciences Lam Pham,  Leadership, Policy & Org Derek Price,  German, Russian and Eastern European Studies Katherine Snyder,  Biological Sciences Jennifer Stewart,  Clinical Psychology Yan Yan,  Biological Sciences

Dissertation Enhancement Grants FAQs

Dissertation Enhancement Grants are available to students for adding a unique element to their dissertation that enhances the work by increasing its depth or breadth beyond the basic requirements of their dissertation committee.  The most important component of the application is to demonstrate that the award will support work that goes beyond the scope of the dissertation committees requirements. Funds should not be used to support fundamental components of the dissertation. Student should ask themselves, “If I did not add this component to my thesis would it still be accepted?” If the answer is no, it will not be a strong application. The selection committee will evaluate applications based on the following criteria (1) a succinct and digestible overview of current dissertation work written for an interdisciplinary audience; (2) a clearly articulated proposal to enhance the dissertation beyond the essential requirements of the dissertation committee, including clear project goals, a feasible timeline and a strong justification for how the work adds a special element to the dissertation;  (3) a budget justification that demonstrates planning, an understanding of costs, responsible use of funds, and a need (no other funds available).

Yes,  all PhD students in good academic standing are eligible to apply . However, the dissertation enhancement grant does not support fundamental dissertation research. For this reason, preference will be given to PhD candidates – students who have an approved dissertation proposal – engaged in full-time dissertation research, as it is expected that candidates have a clear understanding of what is fundamental to completing their dissertation and what is an extra element that will enhance the essential elements required by their committee. All PhD students are eligible to apply, to accommodate students who are well into their research but who have not completed their candidacy requirements. In these cases, the applicant should address their candidacy status in the rationale section of the application, or they can ask their letter writer can do so in their recommendation (preferable as the rationale is a critical part of the application and space is at a premium).

Examples of appropriate uses for a Dissertation Enhancement Grant include:

• Travel to sites of unique sources of research material, archives, and libraries.
• Consultation or collaborative work with experts in the area of the student’s research when such support is not available at Vanderbilt, for example, learning a new research methodology or interviewing an author whom the student is studying.
• Participation in a non credit-bearing specialty course or short course that will broaden the students understanding of research techniques, methods, or concepts that will enhance current dissertation work.
• Unique services not available at the university, such as sophisticated data or chemical analyses.
• The purchase of specialized small equipment items, supplies, and data sets; only if funds for such items are not available from other sources (adviser’s grant, departmental funds).
• A research assistant or other personnel to carry out work that the student could not reasonably be expected to conduct (extensive analysis of data, computer programming, etc.), but whose inclusion will greatly improve the dissertation.
• Payment of subjects participating in a research project, if the project is in addition to the basic dissertation research (e.g., is not required by the PhD Committee) and if a strong rationale is provided to show that subject payment , although not required, will enhance markedly the quality, scope, reliability, etc. of the data collected.

If travel is heavily focused on the applicants dissertation AND it adds an element that enhances their dissertation work, they should apply for a Dissertation Enhancement Grant. Please note, the purpose of travel must add to the dissertation (short course, traveling to archives, etc.) it cannot be a fundamental part of the dissertation. Students should ask themselves, “If I did not add this component to my thesis, would it still be accepted?” If the answer is no, they should not apply. If the primary purpose of travel is for professional or academic development (leadership workshop, learning skills, a conference that broadly applies to their research work, etc.) that will build the applicant’s skill set beyond their dissertation work, this travel would be better suited for a GLI Professional Development & Training Grant .  Conference travel where students will present their research is supported by the Graduate School Travel Grant and the Graduate Student Council Travel Grant .

Yes, grant funds can be used for CORES services. However, students need to be aware of the lag time for expensing in the CORES system. It may take a month or two for charges to be expensed and all costs must be expensed within the fiscal year their grant is awarded.  Therefore, all CORES services must be completed and expensed by April 30th.

Students can submit an application for a GLI Dissertation Enhancement Grant and a GLI Professional Development & Training grant in the same grant cycle.  However, they must fund different activities. If they are traveling, they must select the grant that is most aligned with the purpose of travel (see “Can the Dissertation Enhancement Grant be used for Travel?”).

There is no formal requirement to include references. The use of references is largely dependent on the content applicants include in this section of the application. If you choose to use them, they will count toward the page limit. In the past applicants have used highly abbreviated citation formats.

Figures may be used. If you choose to use them, they will   count toward the page limit.

Award funds will either be dispersed directly to the award recipient as a stipend or they will be provided directly to vendors via the Oracle procurement system (lab supplies, CORES analysis, etc.). The grant administrator will coordinate with recipients regarding disbursement at the time of the award. If you are an international student, there may be tax implications for stipend payments. Please contact ITO  to determine tax obligations.

GLI Professional Development & Training Grants

The GLI Professional Development & Training Grants will provide up to $1,000 of support for graduate students seeking non-credit bearing professional development and training opportunities to further develop their academic and professional skills. Eligible activities include, but are not limited to, training workshops, short courses, conferences (where the student has not submitted an abstract), etc. Additionally, opportunities that will broaden the applicant’s skill set beyond their academic field of study (i.e. leadership training, project management short course, etc.) are encouraged.

• Be a registered Graduate School student (PhD, MS, MA, MFA, MLAS) in good standing.
• Have completed one full academic year in the Graduate School.
• Have authorization from your department (application will require DGS approval).
• Training/professional development opportunity must occur within the funding period outline in the RFA.
• Students are allowed one professional development & training grant per academic year.
• During their Graduate School tenure masters students are eligible to receive one professional development & training grant and PhD students are eligible to receive two professional development & training grants.
• Grants are limited to $1,000 and all charges must comply with Vanderbilt finance policies .
• Award funds cannot be used for credit-bearing coursework.
• Proposed professional development & training activities must be completed within the funding period outlined above.
• Award funds will be provided directly to grant awardees.
• Funds may only be used as proposed in your application.
• If traveling, airfare must be booked in World Travel/Concur (hotel accommodations do not have to be booked through the Concur system).
• We ask that students be responsible stewards of GLI resources. Students who apply for the grant must be prepared to use the funds as proposed. If the awardee cannot move forward with the proposed travel, they must notify the GLI immediately. Recipients who fail to use their funding, barring extenuating circumstances, will be ineligible for future GLI travel awards.

Spring 2024 Professional Development & Training Grant Awardees

Lucas Borba de Miranda, Political Science Micaela Harris, Learning, Teaching & Diversity Miguel Herranz Cano, Spanish & Portuguese Junyi Ji, Civil Engineering Matthew Krantz, Biomedical Informatics Yunzhen Liang, Psychology & Human Development Arijit Sengupta, Electrical Engineering Kenton Shimozaki, Leadership & Policy Studies Kelly Tingle, Earth & Environmental Sciences

Fall 2023 Professional Development & Training Grant Awardees

Khrysta Baig,  Health Policy Kimberly Bress,  Neuroscience Jessica Collins,  Biochemistry Natalie Favret,  Molecular Pathology & Immunology Joseph Holden,  Neuroscience KeShawn Ivory,  Astrophysics Sara Kirshbaum,  Political Science William Lamb,  Astrophysics Catherine McCormack,  Anthropology William Smith,  Astrophysics Ashley Spirrison,  Biomedical Engineering Minh Tran , Chemical & Physical Biology Jiaxin Jessie Wang,  Special Education

Spring 2023 Professional Development & Training Grant Awardees

Audry Arner,  Biological Sciences Chaeun Cho,  Political Science Kell Cunningham,  Philosophy Rossirys De La Rosa,  Anthropology Marlna Eanes,  Learning, Teaching & Diversity Micala Harris,  Learning, Teaching & Diversity Ludwg Beethoven Jones Noya,  Religion Oliva Nunn,  Biological Sciences Johnn Peters,  Mechanical Engineering Fangheng Yuan,  Epidemiology

Fall 2022 Professional Development & Training Grant Awardees

Allegra Anderson,  Psychology & Human Development Sarah Burriss,  Teaching & Learning Casey Butrico,  Pathology, Microbiology and Immunology Sarah Glass,  Cell & Developmental Biology Ebony Hargrove-Wiley,  Basic Sciences Samantha Marshall,  English Margaret Shavlik,  Psychology & Human Development Alexander Tripp,  Political Science Sarah Williams,  Earth & Environmental Sciences Bethany Young, N ursing Science

Spring 2022 Professional Development & Training Grant Awardees

Jeffrey Boon,  Nursing Science Sharice Clough,  Hearing & Speech Sciences Sahai Couso Diaz,  Spanish & Portuguese Danielle Dorvil,  Spanish & Portuguese Amy Hill, German,  Russian & East European Studies Sarah Jessup,  Psychology Amina McIntyre,  Religion Ludwig Beethoven Jones Noya,  Religion Courtney Rehkamp,  German, Russian & East European Studies Barbara Rodri­guez Navaza,  Anthropology Nathaniel Tran,  Health Policy

Fall 2021 Professional Development & Training Grant Awardees

Jennifer Barnes,  Political Science Katherine Bryan,  Hearing & Speech Sciences Everett Durham, Psychology Maura Eveld, Mechanical Engineering Mariia Gorchichko,  Electrical Engineering & Computer Science Jennifer Gutman, English Thomas Horseman, Chemical & Biomolecular Engineering Samantha Pegg,  Psychology & Human Developmen t Gabrielle Reimann,  Psychology Margaret Rox,  Mechanical Engineering Rachel Siciliano,  Psychology & Human Development Rachel Teater,  Mechanical Engineering Janiece Williams, Divinity School Jennifer Zachry,  Pharmacology

Spring 2021 Professional Development & Training Grant Awardees

Jose Luis De Ramon Ruiz,  Spanish & Portuguese Kelsey Dillehay,  Special Education Azadeh Hadadianpour,  Pathology, Microbiology & Immunology Sara Jones,  Teaching & Learning Heather Meston,  Teaching & Learning Derek Price,  German, Russian and East European Studies Michael Rudloff,  Pathology, Microbiology & Immunology Camille Wang,  Neuroscience Mingli Yang,  Electrical Engineering & Computer Science Anna Young,  History

Fall 2020 Professional Development & Training Grant Awardees

Maria Paula Andrade Diniz de Araujo,  History Cleothia Frazier,  Sociology Sarah Glass,  Biochemistry Dasom Lee, Sociology Vladislav Lilic,  History Natalie Noll,  Biomedical Engineering Kody Wolfe,  General Engineering Madison Wagener,  Psychology

Spring 2020 Travel Grant* Awardees

Stephanie Castillo,  Communication of Science & Technology Sara Eccleston,  Human & Org. Development Maura Eveld,  Mechanical Engineering Richard Hall,  Leadership, Policy, & Organizations Laura Hesse,  Pathology, Microbiology & Immunology Alison Hessling,  Hearing & Speech Sciences Joseph Luchsinger,  Basic Sciences Emily Matijevich,  Mechanical Engineering Tin Nguyen,  Special Education Gloria Pérez-Rivera,  Anthropology Terren Proctor,  Anthropology Julie Sriken,  Community Research and Action Bryan Steitz,  Biomedical Informatics Rachel Teater,  Mechanical Engineering

Fall 2019 Travel Grant* Awardees

Sarah Arcos,  Biochemistry Kymberly Byrd,  Human & Org. Development Kelsey Dillehay,  Special Education Stephanie Dudzinski,  Biomedical Engineering Nicole Fisher,  Pharmacology Elizabeth Flook,  Psychiatry and Behavioral Sciences Karin Gegenheimer,  Leadership, Policy, & Organizations Mariia Gorchichko,  Electrical Engineering & Computer Science Benjamin Hardy,  Physics & Astronomy Cody Heiser,  Basic Sciences Tempest Henning,  Philosophy Kuniko Hunter,  Biomedical Engineering Geena Ildefonso , Basic Sciences Caitlyn Kirby,  Biological Sciences ( https://caitkirby.com/blog/2019-12-CIRTL-forum.html ) Lindsay Kozek,  Neuroscience Aaron Lim,  Medicine Garrett Marshall,  Mechanical Engineering Kayleigh McCrary,  Economics Zachary Tripp,  Mathematics Allie Utley , Religion Zhiyu Wan,  Electrical Engineering & Computer Science Kayleigh Whitman,  History

Spring 2019 Travel Grant* Awardees

Julianne Adams,  English Laura Adery,  Psychology Keitlyn Alcantara,  Anthropology Joshua Allen,  Interdisciplinary Program in Materials Science Baig Al-Muhit,  Civil Engineering Mehnaaz Asad,  Physics & Astronomy Megan Ashley Aumann,  Neuroscience Sean Bedingfield,  Biomedical Engineering Rudraprasad Bhattacharyya,  Civil Engineering Luis Bichon,  Physics Pietra Bruni,  Psychology Sahai Couso Diaz,  Spanish & Portuguese Karen de Melo,  Spanish & Portuguese Courtney Edwards,  Cancer Biology Benjamin Hacker,  Chemical & Biomolecular Engineering Gloria Han,  Psychology Ella Hoogenboezem,  Biomedical Engineering Ying Ji,  Human Genetics Chris Ketchum,  Creative Writing SangEun Kim,  Political Science Kishundra King,  Religion Kristine Koutout,  Economics Alison Lutz,  Religion Lisa Madura,  Philosophy James Martes,  Political Science Jonathan Martin,  Biomedical Engineering Victoria Martucci,  Human Genetics Ray Matsumoto,  Chemical & Biomolecular Engineering Curtis Maughan,  German, Russian & East European Studies Haley Mendoza-Romero,  Molecular Physiology & Biophysics Ayan Mukhopadhyay,  Computer Science Kathryn Peters,  Anthropology Eric Ritter,  Philosophy Barbara Rodrigues Navaza,  Anthropology Eulogio Kyle Romero,  History Martina Schaefer,  History Dylan Shaul,  Philosophy Megan Ashley Skaggs,  Latin American Studies Yi Song,  Mechanical Engineering Alexander Thiemicke,  Chemical & Physical Biology Lenie Torregrossa,  Clinical Psychology Mariann VanDevere,  English Paige Vega,  Cell and Developmental Biology Amanda Wicks,  English Jordyn Wilcox,  Neuroscience Alexander Yang,  Chemical & Biomolecular Engineering Laine Walters Young,  Religion Amy Zheng,  Chemical Engineering

*In the summer of 2020 the GLI Travel Grant was rebranded as the GLI Professional Development & Training Grant in an effort to support a wider variety of opportunities for students.

Professional Development & Training Grants FAQs

Professional Development & Training Grants are available to students pursuing unique opportunities to further their professional development and/or scholastic goals and interests. This includes opportunities to explore their broader field of study (beyond the focused scope of their current research projects), to explore related fields of research, and/or to acquire new skills (professional development).

The most important component of the application is to demonstrate how the award will broaden the student’s skill set, provide professional development, and/or further scholarly goals beyond the dissertation. The selection committee will evaluate applications based on the following criteria:

• a strong justification for how the proposed activities will benefit the student’s professional and academic development
• the students academic and service/leadership background.

Yes. The GLI Professional Development & Training Grant was developed to support academic and professional skill development among graduate students. This includes training workshops, short courses, attending conferences where the student has not submitted an abstract, etc. Additionally, opportunities that will broaden the applicants skill set beyond their academic field of study (i.e. leadership training, project management short course, etc.) are encouraged. If students need to travel to attend the proposed activities, travel cost should be included in the grant proposal.  

Examples of successful applications include: 

• Conference Attendance   Lasers & Electro-Optics, SACNAS National Diversty in STEM, SciPy, ASCE Younger Member Leadership Symposia, and Society for Pastoral Theology Annul Meeting 
• Workshops & Trainings   fMRI Wksp, Longitudinal Structural Equation Modeling Wksp, Seamus Heaney Centre Poetry Wksp, Training in Survey Methodology, Training Symposium on International Archives, Oral History Training Wksp, NSF Finding Your Inner Modeler III Wksp 
• Short Courses (non-credit bearing)  Predictive Multi-scale Design, International Critical Theory Summer School, Social Conditioning, Center for Astrostatistics summer course for astronomers 
• The GLI Professional Development and Training Grant: $1,000 available support for graduate students seeking professional development and training opportunities to further develop their academic and professional skills.
• Graduate Student Travel Grant to Present Research: a $1,000 grant available through the graduate school for students traveling to conferences where they have submitted an abstract and they will be presenting. 
• Travel grant through the Graduate Student Council : a $500 grant available to active members of GSC who are traveling to conferences where they have submitted an abstract and they will be presenting. 
• If a PhD student is traveling in a capacity that will enhance their dissertation beyond the work outlined in their PhD proposal, they may be eligible for a Dissertation Enhancement Grant .

Travel for professional or academic development (leadership workshop, learning skills, a conference that broadly applies to their research work, etc.) that builds the applicants skill set beyond their dissertation work is best suited for a GLI Professional Development and Training Grant.

Conference travel where students have submitted an abstract and will be presenting their research is supported by the Graduate School Travel Grant and the Graduate Student Council Travel Grant.

Travel is heavily focused on the applicants dissertation AND it adds an element that enhances their dissertation work, is best suited for a Dissertation Enhancement Grant .

If you are presenting (submitted an abstract) at the conference:

• The Graduate Student Travel Grant to Present Research
• The GSC Travel Grant – if you are an active member of the GSC
• Also, professional societies affiliated with the conference may offer financial support.

If you are NOT presenting at the conference:

GLI Professional Development and Training Grant – if you can provide a strong justification for how this conference will benefit your professional and academic development.

No. If a student has submitted an abstract to present at a conference, that travel is not eligible for a GLI Professional Development and Training Grant. The GLI Professional Development and Training grant was developed to provide support for travel that is focused on supporting skill development beyond the dissertation, for which funds are not as readily available. For travel to present at a conference there are several funding mechanism available, including funds available through the Graduate School and the Graduate Student Council (for active members). Additionally, departments and professional societies may offer financial support for traditional conference travel.

Note: If there is a workshop, short course, etc. associated with the conference where you are presenting that is available at an additional cost (above the basic conference registration fee), a student could apply for the workshop registration fee, but only the registration fee. Students must decide is this is a prudent use of one of their two available opportunities to receive a GLI Professional Development and Training Grant.

Applicants can apply for travel to and from internships. HOWEVER, they must make a compelling justification for the benefits of travel AND financial need (unpaid internship).

The GLI Professional Development and Training grant was developed to provide support for professional and academic skill development beyond the dissertation, which tends to have less funding mechanisms available. Field research is narrowly focused on a student’s research and for that reason would not be a compelling application. If the proposed field work is enhancing your dissertation, you may want to consider the Dissertation Enhancement Grant .

No. The GLI Professional Development and Training grant and the Graduate School travel grant support different travel purposes. The Graduate School travel grant is for traditional conference travel to a conference where a students has submitted an abstract and will be presenting their research. That type of travel is not eligible for funding under the GLI Professional Development and Training Grant.

Students can submit an application for a GLI Travel Grant and a GLI Dissertation Enhancement Grant in the same year. However, they must fund different activities. If a student is traveling, they must select the grant that is most aligned with the purpose of travel (see above).

YES. GLI Travel Grants were re-branded as Professional Development & Training grants in the fall of 2020, in an effort to include a wider array of professional development and training opportunities that do not necessarily require travel. Therefore, these grants are part of the same grant program and count towards your grant totals.

Award funds will be dispersed directly to the award recipient as a stipend payment. If you are an international student, there may be tax implications for stipend payments. 

*In the spring of 2020 GLI Travel Grants were re-branded as Professional Development & Training Grants in an effort to support a wider variety of opportunities for students.

GLI Graduate Student Programming Grant

The Graduate Leadership Institute Programming Grant was established to support student-organized programs and events that will enhance the graduate student experience at Vanderbilt. Priority will be given to proposals that support the following core objectives:

• Create leadership and professional development opportunities for graduate students.
• Strengthen interdisciplinary networks on campus and promote collaboration.
• Build diverse and inclusive communities.
• Create meaningful opportunities for graduate student engagement.

Awards of up to $2,000 will be granted through this funding opportunity. Additional funds may be available should the scale and impact of the program be deemed exceptional. Applications are accepted and reviewed on a rolling basis during the academic year until funds are expended.

The 23-24 Grant Application has closed

Students can apply as individuals or on behalf of a student organization on campus. To be eligible the primary applicant must:

• Be a registered graduate school student (PhD, MS, MA, MFA, MLAS) in good standing.
• Have a co-sponsor(s) that will match at least 10% of the GLI amount awarded in the form of direct funds or an in-kind match (non-cash contribution of value: event space, food, etc.).
• Submit a complete application at least 6 weeks prior to the start of the program/event.
• The GLI reserves the right to award more or less than the full sum requested by successful applicants, based on the degree of need demonstrated by the proposal and budget, the program scale and impact, the number of successful applications, and the total available funds.
• Funds must only be used as proposed in the application.
• We ask that students be responsible stewards of GLI resources. If the awardee cannot move forward with the proposed work, they must notify the GLI immediately ( [email protected] ). 

Applications will be accepted on a rolling basis during the academic year until funds are expended. Application Materials:

• Program Proposal (2-pages): Description & Rationale The proposal needs to explain how the proposed program meets the above core objectives, provide co-sponsor information, outline expected attendance, promotion plan, and timeline, and provide anticipated outcomes and benefits of the proposed program.
• Program Budget (full event budget & specifically how the GLI funds will be used)
• Signed letter of co-sponsorship

Application materials must be submitted in PDF format via InfoReady

Incomplete applications will not be considered. Please contact Irene Wallrich for application questions (615-343-7030 or [email protected] )

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Graduate School Student Travel Grant

The Graduate School Student Travel Grant has three application cycles per year for travel:

• The application for travel occurring  September 1 - December 31  will be open Aug. 16 12:01am - Aug. 18 11:59pm MST.
• The application for travel occurring January 1 - April 30 will be open Dec. 12 12:01am - Dec. 15 11:59pm MST.
• Applications are only open and available during the time period listed. 

The Graduate School offers partial funding for CU Boulder graduate students traveling  outside the state of Colorado  to present their own research or work at a conference, meeting, or similar event. These travel grants provide  up to  $450 to students traveling within the Unites States,  up to  $600 to students traveling to Canada, or Mexico, and  up to  $700 to students traveling outside the Unites States, Canada, or Mexico. 

Please note this grant is treated like a fellowship and will be reported to the Office of Financial Aid, therefore, please be aware that receiving this grant may affect your student loan package. 

This grant functions as a reimbursement. If a travel grant application is approved, funds will be applied directly to the student's university account  after  the dates of travel have passed and receipts have been submitted. If a student is paying an out of pocket amount equal to or more than the respective travel grant, they will receive a full grant (i.e. $450, $600, and $700, respectively). If a student's out of pocket costs are below those thresholds, they will receive a partial grant to cover those costs. We will only reimburse for costs associated with transportation, lodging and registration costs. Please be aware that students must be enrolled during the term that the travel occurs or the funds will applied to the next term. If the student's bursar account balance is zero, a refund via direct deposit will be issues to the student. If the account balance is not zero, the funds will go toward covering any balance. This grant is contingent on continued funding by the Graduate School.

Eligibility 

• The applicant must be enrolled full-time as a graduate student and in good academic standing.
• The applicant must be enrolled in a Graduate School degree program;  Continuing Education, Law, and MBA students are not eligible . 
• Masters students may receive travel funding once during their academic studies, and doctoral students may receive travel funding twice during their academic studies. 
• The applicant must be traveling outside the state of Colorado. 
• The applicant must be traveling to a meeting, conference, or similar event to present their own research or work in which they are the primary author. 
• An applicant receiving significant funding (over $1,000 for travel within the United States, $1,250 for travel to Canada or Mexico, and $2,000 for international travel not including Canada or Mexico) from an outside source (fellowship, stipend, scholarship, grant, lab group, department, etc.) is not eligible.  
• Funding is intended to reimburse out of pocket costs incurred by the student and the grant money may not be used to reimburse anyone other than the student (i.e. departments, lab groups, other students, etc.). 

Required Elements

Here are the required elements on the application:

• Student ID number and contact information
• Conference name
• Location of conference
• Dates of conference
• Reason for travel
• Department travel liaison contact information
• Academic Advisor contact information
• Supporting documents showing that they will be presenting at this conference, meeting, or similar event (acceptance letter/email, program, abstract, etc.) 

Apply at:  https://grad.apply.colorado.edu/register/summer2024travel

All students and faculty planning research- and education-related travel should consult and abide by the  university’s guidelines and recommendations . 

International Travel

International travel involving students that is CU Boulder-sponsored, CU Boulder-affiliated, related to a CU Boulder activity/program, or accompanied by CU faculty/staff, must be registered with CU Education Abroad prior to departure. See the  CU Boulder Policy on Student International Travel and Programs  and the  High-Risk Locations   page for full details, and consult the links to the right for further information as you plan your international travel.

Because your travels are CU Boulder-sponsored in part, you may need to register your trip through the  International Travel Registration  process. After completing this process you will be enrolled in an international health insurance plan and have access to location-specific health and safety information provided by  International SOS . 

Please visit this website for more information:  https://www.colorado.edu/oie/international-travel-registration

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Financial Aid

Estimate Your Costs

Graduate Student Conference Reimbursement Fund

The AS&E Graduate Student Conference Reimbursement Fund supports students who wish to attend or present at a conference or professional meeting. 

Each year, graduate students travel to professional conferences, both within the United States and abroad, to further their research and engage with colleagues in their respective fields. The Graduate Student Conference Reimbursement Fund is a highly competitive, merit-based award that provides funds (up to $300 or $600) to defray the costs associated with presenting research or to attend conferences and meetings where new research in their field is presented.

Funding is limited, and applications are reviewed on a first-come, first-serve basis. Applicants are encouraged to apply early. Each graduate student is eligible for reimbursement of the following for one conference per fiscal year (July 1 - June 30): 

• up to $600 if presenting their work at a conference or professional meeting; or
• up to $300 to attend a conference or professional meeting without presenting.

Applications must be received by June 1st and receipts by June 15th, at the latest, for any given fiscal year, and can be used for past conferences within the same fiscal year. Students may receive additional funding from their department or other sources. These funds are separate from the reimbursement provided by the Dean’s Office and/or Graduate Student Council and may require separate authorization.

To read the guidelines for eligibility and to apply for funding, please go to Graduate School of Arts and Sciences Student Conference Reimbursement Application  or the School of Engineering Graduate Student Reimbursement Application .

The Graduate Student Conference Reimbursement Fund is sponsored by the Graduate School of Arts and Sciences, the School of Engineering, and the Graduate Student Council.

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THE GRADUATE SCHOOL

• Fellowships and Grants
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Conference Travel Grant

The Conference Travel Grant (CTG) provides funds to assist PhD and MFA students attending virtual (remote) academic/professional conferences or traveling to/attending in-person academic/professional conferences on behalf of Northwestern University.

Applications are accepted on a quarterly basis. The application form for a particular quarter will remain open until the funding cap has been reached and the maximum number of CTGs has been awarded for that period.

• Applications for travel in FY25 are not yet being accepted.  Please check back for updated information in mid-July.

Applications must be submitted at least one week prior to the conference start date, but students are encouraged to apply as soon as possible, as funds are limited and there is no guarantee that funding will be available for the entire quarter. Under no circumstances will approval be given retroactively if an application is submitted after the conference has begun.

Funds awarded for travel in the 2023–24 academic year (Fiscal Year 2024) are available for use until August 31, 2024. Funds awarded in the current fiscal year do not carry forward and cannot be used in the next fiscal year (after August 31, 2024).

Eligibility

• Students must be active (not discontinued, graduated, or on leave) in PhD or MFA programs administered by The Graduate School (TGS) and within their degree time limitation at the time of the conference travel . Should students graduate or otherwise depart the University prior to travel and/or expenditure of funds, funds will not be available.
• CTG awards may only be used for voluntary attendance at academic/professional conferences in furtherance of a student’s own academic/career interests. CTG awards may not be requested or used to attend conferences that are required as part of a graduate student’s employment, or to attend courses, trainings, or extended programs.
• Students are eligible for a maximum of two grants , each up to $600/$800 (depending on discipline—see Award information below), over the entire course of their graduate career in The Graduate School and subject to availability of funds.
• A student is eligible to receive only one travel grant award during a fiscal year and cannot have already received a CTG in the current fiscal year.
• Students traveling outside of the United States must adhere to all graduate student travel policies .  Failure to do so could result in revocation of the Conference Travel Grant.
• International Students: F-1 or J-1 students must obtain work authorization before accepting any payment, honorarium, or compensation (such as travel or lodging reimbursements) from external sources outside of Northwestern for conference attendance. Compensation from Northwestern does not require work authorization and is considered on-campus employment. Contact the Office of International Student and Scholar Services with questions at [email protected] .
• all PhD programs in the McCormick School of Engineering and Feinberg School of Medicine
• the Weinberg College of Arts and Sciences PhD programs of Astronomy, Chemistry, Earth and Planetary Sciences, Physics, and Plant Biology and Conservation
• the IBiS, Applied Physics, and NUIN interdisciplinary PhD programs
• all PhD programs in the Bienen School of Music, Kellogg School of Management, and School of Education and Social Policy
• all PhD and MFA programs in the School of Communication
• all Weinberg College of Arts and Sciences PhD and MFA programs not listed above
• the Computer Science & Learning Science and Technology & Social Behavior interdisciplinary PhD programs

Awards must be expended prior to the end of the fiscal year in which they are awarded. Expense reimbursement requests not properly submitted and approved by the end of the fiscal year (August 31) cannot be processed

• Expense reports must be submitted within 60 days of the last date of travel (or by August 15, whichever comes first) and include prepaid expenses such as Egencia.  Failure to submit expenses within 60 days of the end of travel will result in cancellation of the award, barring exceptional circumstances.
• Conference registration fees
• Airfare/airline fees at the most reasonable and economical rate. Travel for Northwestern purposes should be booked through a preferred provider.
• Ground transportation: Taxi fares or ride shares (e.g. Uber, Lyft), including tips, are reimbursable where public transportation is not practical. Rail transportation is reimbursed if it does not exceed the cost of the least expensive airfare. Private automobile transportation is reimbursed per mile at a rate set by the University for trips up to 300 miles.
• Meals: Travelers should use reasonably priced restaurants and dining options. Alcohol is never an allowable expense. A p er diem may be used for meals instead of  tracking itemized receipts.
• Commercial rental vehicles: Commercial rental vehicles (economy, compact or subcompact) should be used only when it is impossible to use other forms of ground transportation, and when car rental does not exceed the cost of the least expensive airfare.
• Lodging: Travelers must book standard accommodations in reasonably priced, commercial class hotels, motels, and Airbnbs. Conference site hotels will be reimbursed at the actual cost. To verify the conference site hotel rate, attach the conference literature to the expense report when requesting reimbursement.
• Tolls and parking fees: Tolls and reasonable parking charges will be reimbursed.
• First class, business class, or economy plus airfare
• Airline, hotel room, or car upgrades
• In-flight Wi-Fi
• Books, magazines, newspapers
• Childcare, babysitting, house sitting, pet-sitting (see the  Dependent Care Professional Development Grant  for information on funds for dependent care during conference travel)
• Clothing, gifts, luggage, haircuts, laundry, dry cleaning
• Passports, vaccinations, visas
• Personal entertainment (in-flight movies, headsets, social activities)
• Meals and hotel stay during local (Chicagoland) conferences within a 25 mile radius of Evanston
• Non-refundable fees that result from trip cancellation
• Fees/costs related to attending or traveling to courses, extended programs, trainings , or other meetings/ events that do not fall into the category of professional or academic conference s .
• Other expenses not directly related to traveling to/from and participating in the specific conference for which the CTG was approved

Application instructions

Students must submit a Conference Travel Grant application as outlined in the Deadline information above.

Review process

The Graduate School will review Conference Travel Grant applications within 5 to 10 business days.  Students will receive a notice via email once a decision is reached.  If a Conference Travel Grant is awarded, the student's program will be copied on the email notification.

For more information, please email:   [email protected] .

U.S. Department of the Treasury

U.s. department of the treasury announces new funding to support technical assistance for small businesses as part of the biden-harris administration’s investing in america agenda.

WASHINGTON — Today, the U.S. Department of the Treasury announced the approval of plans for an additional $10 million in technical assistance (TA) funding allocated to four states, two territories, the District of Columbia, and one Tribal government under the American Rescue Plan Act’s State Small Business Credit Initiative (SSBCI) TA Grant Program. Included in these approvals is the first SSBCI TA grant for a Tribal government. 

Part of President Biden’s economic agenda, the SSBCI TA Grant Program supports programs that provide legal, accounting, and financial advisory services to qualifying small businesses. Treasury allocated $200 million by formula to states, the District of Columbia, territories, and Tribal governments for the TA Grant Program and, as of today, has announced awards totaling over $145 million. 

“Today’s announcement reinforces President Biden’s commitment to invest in small businesses and entrepreneurs,” said U.S. Deputy Secretary of the Treasury Wally Adeyemo.  “Providing help to entrepreneurs like accounting services and legal advice is critical to unlocking their potential for growth and to continuing the nation’s historic small business boom.”

Reauthorized and expanded by the American Rescue Plan Act, SSBCI is a nearly $10 billion program to support small businesses and entrepreneurship in communities across the United States to promote small business stability, growth, and success- in states, the District of Columbia, territories, and Tribal governments. In addition to the TA Grant Program, Treasury also administers the SSBCI Capital Program, where participating jurisdictions implement credit and equity/venture capital programs to provide capital to small businesses. 

The first Tribal government to receive a TA grant is Levelock Village. Approved for $65,327 in TA grant funding, Levelock Village will use contractors to provide legal and financial advisory services to underserved and very small businesses participating in the Tribe’s SSBCI-supported direct investment program (previously approved for up to $627,054) or seeking other small business support. TA programs like that of Levelock Village – a remote Alaska community accessible only by air or water travel with an economy that relies on local fishing and hunting – will support access to capital and small business support services in Indian Country, which are often banking and TA deserts.  

The $10 million TA investment also included four states, two territories, and the District of Columbia. This includes Minnesota, which was approved for $1,972,321 in TA grant funding, and will use the Minnesota Small Business Development Center (SBDC) statewide network within the Minnesota Department of Employment & Economic Development to implement its TA program. The SBDC lead center will coordinate with its nine regional SBDC offices around the state, as well as other business service organizations, to identify eligible beneficiaries. Under the management of the SBDC, TA contractors will provide eligible legal and accounting services.

With today’s announcement, Treasury has announced the approvals of SSBCI TA grants totaling over $145 million and representing 48 states, the District of Columbia, territories, and Tribal governments. Treasury anticipates additional approvals of applications from Tribal governments to follow. See the full list of approved programs here .

Travel Grants

Section grants.

Financial assistance is offered to undergraduate and graduate students who are members of GSA for travel to both the GSA Geographic Section  meetings and the national  GSA Annual Meeting . Follow the links below for instructions on how to apply.

Cordilleran

North-Central

Northeastern

Rocky Mountain

South-Central

Southeastern

International Geological Congress Travel Grants

The Geological Society of America, the Geological Society of America Foundation, and the U.S. National Committee for Geological Sciences are now accepting applications for travel grants to the 36th International Geological Congress (IGC) in Delhi, India. Graduate students and Early Career Scientists (those within 7 years of receiving their Ph.D.) must be a resident or citizen of the United States and be enrolled in, or employed at, a U.S. institution. Each award is anticipated to be a maximum of $3,500. Additional support is provided by the Society of Economic Geologists, theSociety for Sedimentary Geology, and the Paleontological Society.

Get more info

GSA Student Travel Fund

GSA's meeting attendees can contribute to this fund via their Annual Meeting registration form. The number and amount of awards are be based solely on contributions received.

100% of the contributions received will go to help fund student travel to the GSA Annual Meeting . If there is an excess of funds left over, the remaining money will go back into the Student Travel Fund for next year's annual meeting.

On To the Future (OTF) Travel Awards

GSA offers partial travel awards to students from underrepresented groups to attend their first GSA Annual Meeting. Check the On To the Future web page for guidelines and application deadlines.

Division Travel Grants

Check the "Students & ECPs" page on your Section's meeting website to see if a Division grant is being offered for the upcoming meeting.

Northeastern Urban Award for Non-Traditional Students

Northeastern Section Meeting

Students who work full-time, care for dependents, or are otherwise considered non-traditional may apply for this award to assist with expenses including dependent care, meeting registration, abstract fees, GSA membership for two years, and lost wages to attend the Section meeting.

Get more information

International Travel Grants to GSA Meetings

Please visit the GSA International Web page for more information on travel grants to the GSA Annual Meeting.

The Society does not have programs that provide financial assistance for travel to the USA for education.

Black Creek Club Shines In CWGA City Team Competition

Dalton swims past waterdogs, 406-380, aqua tigers claw cumberland in season finale.

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Duplex In East Ridge Catches Fire Tuesday Morning

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Utc’s cathy scott selected as gerontological society of america fellow.

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in the Student Scene section">Student Scene

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Local Educators Of Gamma Chapter Psi State TN Kappa Kappa Iota Attend National Convention

In the breaking news section">breaking news.

Judge Says Hixson "Pillar Of The Community" Would Be Alive Except For Illegal Immigrant

in the Opinion section">Opinion

Ideas about the new chattanooga police chief.

Glynda Jackson Brown Was The Soul Of Red Bank

Trump team tactics and changes to the republican platform, is hazelwood even a true conservative, once again, lies and dishonesty, in the happenings section">happenings.

ArtsBuild Announces 2nd Annual InterMission – A Celebration Of The Arts In Chattanooga

Doug daugherty: bike gangs of brainerd, circa 1960, 3rd annual veteran's dog days of summer event set for aug. 24.

Shuptrine’s Gallery Has Old-World Style Paintings Exhibit By Hunter Eddy

Fifth Annual Chattanooga Motorcar Festival To Host Broad Arrow Auctions Oct. 12

In the entertainment section">entertainment.

Meteorologist Clay Smith Re-joins Local 3 Storm Alert Team

Ringgold Ramblers Perform At Cohutta General Store Friday

Remembering Longtime Broadcaster Bill Miller

Jazz Artist Julie Dexter Featured At Nightfall Jazz Café Series At The Granfalloon

Best Of Grizzard: Post Spring Break

In the dining section">dining.

LAUNCH Gains Global Accolades, Acquires Kitchen Incubator Of Chattanooga Building

Freezing Food Class Offered By UT Extension July 9, 10, 13

3 local students receive burger king foundation scholarships, in the business/government section">business/government.

Jerele Neeld Elevated To City's Chief Information Officer

Local financial institutions join to promote healthy credit with 720 literacy program event july 19.

Chattanooga – A Great Place For Business

In the real estate section">real estate.

Best Western On Lee Highway Sells For $6.1 Million

Kadi Brown: Heat Wave Heroes - Mastering Your Thermostat

Real estate transfers for june 27-july 3.

First Students In GNTC’s New CNA Program To Graduate In July

Thec launches fafsa frenzy across tennessee during july.

in the Living Well section">Living Well

Parkridge medical center completes 500th heart implant procedure, integrate counseling services celebrates anniversary, a step ahead chattanooga presents decades silent disco, in the memories section">memories.

Earl Freudenberg: Julius Parker’s Advice

PHOTOS: 2 Andrews Raiders Get White House Recognition

Trumpeter Danny Davis Loved The Tivoli

In the outdoors section">outdoors.

Mill Line Trail Ribbon Cutting Ceremony Set For July 17

Kayak tour of ringgold gap and south chickamauga creek, u.s. fish and wildlife service seeks comment on proposed critical habitat for the barrens topminnow, in the travel section">travel.

Harrah’s Cherokee Valley River’s $275 Million Expansion Project Continues With Topping Out Ceremony Of New Hotel Tower

Cloudland At McLemore Resort Named One Of Best Mountain Town Resorts In US By HGTV

Macaroni Penguin Chick Hatches At The Tennessee Aquarium

In the church section">church.

Pray Chattanooga Hosts "Back2Life Back To School" Event Aug. 3 At Revive Church

Megan And Dan Davis Speak At Scenic City Women's Network Luncheon July 25

"how big is your god (3)" is topic sunday at middle valley church of god, in the obituaries section">obituaries.

Barbara Ann "Marion" Robinson

Fai lee smith.

Simon William Myers