report writing on field visit

Report Writing: Field Visit

Field visits are a vital part of many professional and educational activities, offering firsthand exposure to real-world environments and situations. Writing a comprehensive report on a field visit can encapsulate the experience, detail observations, and convey insights gained from the outing.

Table of Contents

Understanding the purpose of a field visit report.

The field visit report serves several purposes:

• It documents the observations and experiences of the attendees.
• It serves as an educational tool for those who did not attend.
• It provides an empirical basis for analysis, discussion, and future planning.

Step 1: Pre-Visit Preparation

Objective Setting:

Before embarking on the field visit, it’s crucial to define the objectives of the visit. What are you hoping to learn or achieve? Clear goals will guide your focus and direct your note-taking.

Materials Required:

Equip yourself with a notebook or digital device for recording observations, a camera for taking photos (if permitted), and any relevant field guides or reference materials.

Background Research:

Gather preliminary information about the site. This might include historical context, prior studies, or data relevant to the visit’s objectives. Such knowledge provides a foundation upon which to build new observations.

Step 2: The Field Visit

Observation and Note-Taking:

During the field visit, engage actively with the environment. Take detailed notes on everything relevant to the visit’s objectives. Record sensory details, conversations, and your own reactions or questions that arise.

Photographic Evidence:

Take pictures to serve as visual evidence or to help jog your memory later. Ensure that photos are allowed and that you respect the privacy and intellectual property rights of those involved.

Interaction and Interviews:

If the visit involves interacting with locals or experts on-site, prepare some questions beforehand. Respectful and insightful queries can yield valuable information that enhances your report.

Step 3: Structuring the Field Visit Report

After the visit, begin drafting your report while the experience is fresh in your mind. A typical structure may include the following:

Title Page:

• Title of the report.
• Name and location of the site visited.
• Date of the visit.
• Names of the attendees, including the report’s author.

Table of Contents:

• A list of the main sections and sub-sections with page numbers.

Executive Summary or Abstract:

• A concise overview of the field visit and the main findings or observations.

Introduction:

• State the purpose and objectives of the visit.
• Provide background information about the site.

Methodology:

• Describe the methods used to gather information during the visit. This might include observation techniques, interviews, or surveys.

Observations and Findings:

• Detail the observations made during the visit.
• Present findings systematically, possibly divided by location or subject matter.
• Use subheadings to organize the content logically.

Analysis and Discussion:

• Analyze the data and observations from the visit.
• Discuss how the findings relate to the objectives of the visit.
• Compare observations with the background research where relevant.

Conclusion and Recommendations:

• Summarize the key outcomes of the visit.
• Offer any recommendations or suggest actions based on the visit’s findings.

Appendices:

• Include additional material such as interview transcripts, data sheets, or full-resolution photos.

References:

• Cite any sources referenced in the report.

Step 4: Writing the Field Visit Report

Drafting the Report:

• Start with the sections you feel most confident about, which is often the observations and findings.
• Use clear language and a formal tone appropriate for the report’s audience.
• Ensure that each section flows logically into the next.

Editing and Proofreading:

• Review your draft for clarity, coherence, and conciseness.
• Correct any grammatical errors and ensure consistency in formatting.
• Use headings, bullet points, and numbered lists to improve readability.

Incorporating Visual Elements:

• Add photos, diagrams, or maps to complement the text.
• Ensure visuals are clearly labeled and referenced in the report.

Step 5: Finalizing the Field Visit Report

Review and Feedback:

• If possible, have a peer or supervisor review the report and provide feedback.
• Use the feedback to refine and improve the report, ensuring it meets its objectives.

Citations and Ethical Considerations:

• Ensure that all sources are properly cited.
• If the field visit involved sensitive locations or subjects, make sure you’ve adhered to ethical standards in reporting.

Final Review:

• Conduct a final read-through to ensure the report is error-free and ready for submission.
• Verify that all information is correctly presented and that the report provides a clear and accurate account of the visit.

Submission or Distribution:

• Follow the guidelines provided by your institution or organization for submitting or distributing the report.
• Consider the format in which the report will be most accessible to your intended audience, whether that’s a printed document, a PDF, a slideshow presentation, or another format.

Additional Tips for Writing a Field Visit Report

• Prioritize Significance:  Focus on the most significant observations that relate directly to the objectives of the field visit.
• Be Objective:  Strive for objectivity in your report. Present facts before you interpret them.
• Stay Professional:  Maintain a professional tone throughout the report. Avoid colloquial language or personal anecdotes unless they serve a clear purpose.
• Reflective Insight:  Include a section reflecting on what you learned from the visit and how it could influence future work or studies.
• Keep It Engaging:  While professional and objective, the report should also engage the reader. Use descriptive language to bring your observations to life.

A well-crafted field visit report is more than a narrative; it’s a tool that encapsulates the experience, insights, and knowledge gained during the visit. By following these steps and dedicating time to careful observation and analysis, your report will serve as a valuable document for all stakeholders involved. Whether your visit is for academic, professional, or research purposes, a thorough report ensures that the benefits of the field visit extend far beyond the trip itself.

Field Visit Report Example

Title:  Field Visit Report on Urban Renewal Project Location:  Old Town District, Metro City Date of Visit:  January 15, 2024 Attendees:  Jane Smith (Urban Planner, Lead Author), Ray Gomez (Environmental Consultant), Lucy Wu (Architect) Prepared for:  Metro City Urban Renewal Committee Prepared by:  Urban Renewal Analysis Team, City Planning Department Submission Date:  February 5, 2024

Executive Summary

Introduction, objectives of the visit, methodology, infrastructure assessment, community impact, environmental considerations, analysis and discussion, conclusion and recommendations.

This report provides a comprehensive overview of the field visit conducted by the Urban Renewal Analysis Team to the Old Town District as part of Metro City’s urban renewal initiative. The visit aimed to evaluate the ongoing redevelopment efforts, understand community impact, and assess environmental considerations. Key findings demonstrate significant progress in infrastructure development and positive community engagement. However, there are concerns regarding the preservation of historical sites and the environmental sustainability of some new constructions. Recommendations address these concerns with a focus on sustainable practices and heritage conservation.

The Old Town District has been undergoing a significant urban renewal process aimed at revitalizing the area while preserving its historical significance. The Urban Renewal Committee commissioned a field visit to assess the progress and effectiveness of the redevelopment efforts.

The primary objectives of the visit were to:

• Evaluate the quality and pace of infrastructure development.
• Gauge the response of the local community to the redevelopment efforts.
• Assess the environmental sustainability of the projects.

The visit included walkthroughs of key redevelopment sites, structured interviews with project managers, informal discussions with local residents, and a review of environmental impact reports. The team took detailed notes and photographs to document the visit.

Observations and Findings

The redevelopment of the Old Town District included the refurbishment of roads, installation of modern utilities, and construction of new public spaces. The quality of work appeared to be high, with attention to details that preserve the district’s historical character.

Local businesses and residents expressed general satisfaction with the redevelopment. However, some concerns were raised about the potential for increased rent and cost of living due to gentrification.

Most new constructions are using green materials and technologies. Nevertheless, some projects lacked evident measures for energy efficiency and waste reduction.

The urban renewal project has made laudable strides in infrastructure and community engagement. Still, the potential for negative impacts, such as gentrification and insufficient environmental sustainability measures, needs to be addressed.

The field visit revealed that the Old Town District’s urban renewal project is on a positive trajectory but requires strategic adjustments:

• Sustainability Focus:  All new projects should incorporate comprehensive environmental sustainability plans.
• Heritage Conservation:  Development plans must include strategies to preserve the historical architecture and cultural identity of the district.
• Affordable Housing:  Implement policies to ensure that the local community can afford to stay in the district post-redevelopment.
• Community Involvement:  Continue to engage with local residents and businesses to ensure their needs and concerns are considered.
• Appendix A: Site Visit Photographs
• Appendix B: Interview Transcripts with Project Managers
• Appendix C: Community Feedback Forms
• Appendix D: Environmental Impact Assessment Reports
• City Planning Department. (2023). Urban Renewal Guidelines and Best Practices.
• Historical Preservation Society. (2024). Old Town District Heritage Report.
• Metro City Environmental Agency. (2023). Standards for Sustainable Urban Development.

This field visit report is a fictional example created for illustrative purposes and does not represent an actual event or project.

About Mr. Greg

Mr. Greg is an English teacher from Edinburgh, Scotland, currently based in Hong Kong. He has over 5 years teaching experience and recently completed his PGCE at the University of Essex Online. In 2013, he graduated from Edinburgh Napier University with a BEng(Hons) in Computing, with a focus on social media.

Mr. Greg’s English Cloud was created in 2020 during the pandemic, aiming to provide students and parents with resources to help facilitate their learning at home.

Whatsapp: +85259609792

[email protected]

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How to Write a Visit Report

Last Updated: March 30, 2024 References

This article was co-authored by Madison Boehm . Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston. This article has been viewed 653,380 times.

Whether you’re a student or a professional, a visit report helps you document the procedures and processes at an industrial or corporate location. These reports are fairly straightforward. Describe the site first and explain what you did while you were there. If required, reflect on what you learned during your visit. No additional research or information is needed.

Writing a Visit Report

Explain the site's purpose, operations, and what happened during the visit. Identify the site's strengths and weaknesses, along with your recommendations for improvement. Include relevant photos or diagrams to supplement your report.

Describing the Site

• Reports are usually only 2-3 pages long, but in some cases, these reports may be much longer.
• In some cases, you may be asked to give recommendations or opinions about the site. In other cases, you will be asked only to describe the site.
• Ask your boss or instructor for models of other visit reports. If you can't get a model, look up samples online.

• If you visited a factory, explain what it is producing and what equipment it uses.
• If you visited a construction site, describe what is being constructed and how far along the construction is. You should also describe the terrain of the site and the layout.
• If you’re visiting a business, describe what the business does. State which department or part of the business you visited.
• If you’re visiting a school, identify which grades they teach. Note how many students attend the school. Name the teachers whose classes you observed.

• Who did you talk to? What did they tell you?
• What did you see at the site?
• What events took place? Did you attend a seminar, Q&A session, or interview?
• Did you see any demonstrations of equipment or techniques?

• For example, at a car factory, describe whether the cars are made by robots or humans. Describe each step of the assembly line.
• If you're visiting a business, talk about different departments within the business. Describe their corporate structure and identify what programs they use to conduct their business.

Reflecting on Your Visit

• Is there something you didn’t realize before that you learned while at the site?
• Who at the site provided helpful information?
• What was your favorite part of the visit and why?

• For example, you might state that the factory uses the latest technology but point out that employees need more training to work with the new equipment.
• If there was anything important left out of the visit, state what it was. For example, maybe you were hoping to see the main factory floor or to talk to the manager.

• Tailor your recommendations to the organization or institution that owns the site. What is practical and reasonable for them to do to improve their site?
• Be specific. Don’t just say they need to improve infrastructure. State what type of equipment they need or give advice on how to improve employee morale.

Formatting Your Report

• If you are following a certain style guideline, like APA or Chicago style, make sure to format the title page according to the rules of the handbook.

• Don’t just say “the visit was interesting” or “I was bored.” Be specific when describing what you learned or saw.

Sample Visit Report

Community Q&A

You Might Also Like

• ↑ http://services.unimelb.edu.au/__data/assets/pdf_file/0010/471286/Site_Reports_for_Engineers_Update_051112.pdf
• ↑ https://www.examples.com/business/visit-report.html
• ↑ https://www.thepensters.com/blog/industrial-visit-report-writing/
• ↑ https://eclass.aueb.gr/modules/document/file.php/ME342/Report%20Drafting.pdf

About This Article

To write a visit report, start by including a general introduction that tells your audience where and when you visited, who your contact was, and how you got there. Once you have the introduction written out, take 1 to 2 paragraphs to describe the purpose of the site you visited, including details like the size and layout. If you visited a business, talk about what the business does and describe any specific departments you went to. Then, summarize what happened during your visit in chronological order. Make sure to include people you met and what they told you. Toward the end of your report, reflect on your visit by identifying any strengths and weaknesses in how the site operates and provide any recommendations for improvement. For more help, including how to format your report, read on! Did this summary help you? Yes No

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Organizing Your Social Sciences Research Assignments

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The purpose of a field report in the social sciences is to describe the deliberate observation of people, places, and/or events and to analyze what has been observed in order to identify and categorize common themes in relation to the research problem underpinning the study. The content represents the researcher's interpretation of meaning found in data that has been gathered during one or more observational events.

Flick, Uwe. The SAGE Handbook of Qualitative Data Collection . London: SAGE Publications, 2018; Lofland, John, David Snow, Leon Anderson, and Lyn H. Lofland. Analyzing Social Settings: A Guide to Qualitative Observation and Analysis. Long Grove, IL: Waveland Press, 2022; Baker, Lynda. "Observation: A Complex Research Method." Library Trends 55 (Summer 2006): 171-189.; Kellehear, Allan. The Unobtrusive Researcher: A Guide to Methods . New York: Routledge, 2020.

How to Approach Writing a Field Report

How to Begin

Field reports are most often assigned in disciplines of the applied social sciences [e.g., social work, anthropology, gerontology, criminal justice, education, law, the health care services] where it is important to build a bridge of relevancy between the theoretical concepts learned in the classroom and the practice of actually doing the work you are being taught to do. Field reports are also common in certain science disciplines [e.g., geology] but these reports are organized differently and serve a different purpose than what is described below.

Professors will assign a field report with the intention of improving your understanding of key theoretical concepts by applying methods of careful and structured observation of, and reflection about, people, places, or phenomena existing in their natural settings. Field reports facilitate the development of data collection techniques and observation skills and they help you to understand how theory applies to real world situations. Field reports are also an opportunity to obtain evidence through methods of observing professional practice that contribute to or challenge existing theories.

We are all observers of people, their interactions, places, and events; however, your responsibility when writing a field report is to conduct research based on data generated by the act of designing a specific study, deliberate observation, synthesis of key findings, and interpretation of their meaning.

When writing a field report you need to:

• Systematically observe and accurately record the varying aspects of a situation . Always approach your field study with a detailed protocol about what you will observe, where you should conduct your observations, and the method by which you will collect and record your data.
• Continuously analyze your observations . Always look for the meaning underlying the actions you observe. Ask yourself: What's going on here? What does this observed activity mean? What else does this relate to? Note that this is an on-going process of reflection and analysis taking place for the duration of your field research.
• Keep the report’s aims in mind while you are observing . Recording what you observe should not be done randomly or haphazardly; you must be focused and pay attention to details. Enter the observation site [i.e., "field"] with a clear plan about what you are intending to observe and record in relation to the research problem while, at the same time, being prepared to adapt to changing circumstances as they may arise.
• Consciously observe, record, and analyze what you hear and see in the context of a theoretical framework . This is what separates data gatherings from reporting. The theoretical framework guiding your field research should determine what, when, and how you observe and act as the foundation from which you interpret your findings in relation to the underlying assumptions embedded in the theoretical framework .

Techniques to Record Your Observations Although there is no limit to the type of data gathering techniques you can use, these are the most frequently used methods:

Note Taking This is the most common and easiest method of recording your observations. Tips for taking notes include: organizing some shorthand symbols beforehand so that recording basic or repeated actions does not impede your ability to observe, using many small paragraphs, which reflect changes in activities, who is talking, etc., and, leaving space on the page so you can write down additional thoughts and ideas about what’s being observed, any theoretical insights, and notes to yourself that are set aside for further investigation. See drop-down tab for additional information about note-taking.

Photography With the advent of smart phones, an almost unlimited number of high quality photographs can be taken of the objects, events, and people observed during a field study. Photographs can help capture an important moment in time as well as document details about the space where your observation takes place. Taking a photograph can save you time in documenting the details of a space that would otherwise require extensive note taking. However, be aware that flash photography could undermine your ability to observe unobtrusively so assess the lighting in your observation space; if it's too dark, you may need to rely on taking notes. Also, you should reject the idea that photographs represent some sort of "window into the world" because this assumption creates the risk of over-interpreting what they show. As with any product of data gathering, you are the sole instrument of interpretation and meaning-making, not the object itself. Video and Audio Recordings Video or audio recording your observations has the positive effect of giving you an unfiltered record of the observation event. It also facilitates repeated analysis of your observations. This can be particularly helpful as you gather additional information or insights during your research. However, these techniques have the negative effect of increasing how intrusive you are as an observer and will often not be practical or even allowed under certain circumstances [e.g., interaction between a doctor and a patient] and in certain organizational settings [e.g., a courtroom]. Illustrations/Drawings This does not refer to an artistic endeavor but, rather, refers to the possible need, for example, to draw a map of the observation setting or illustrating objects in relation to people's behavior. This can also take the form of rough tables, charts, or graphs documenting the frequency and type of activities observed. These can be subsequently placed in a more readable format when you write your field report. To save time, draft a table [i.e., columns and rows] on a separate piece of paper before an observation if you know you will be entering data in that way.

NOTE:   You may consider using a laptop or other electronic device to record your notes as you observe, but keep in mind the possibility that the clicking of keys while you type or noises from your device can be obtrusive, whereas writing your notes on paper is relatively quiet and unobtrusive. Always assess your presence in the setting where you're gathering the data so as to minimize your impact on the subject or phenomenon being studied.

ANOTHER NOTE:   Techniques of deliberate observation and data gathering are not innate skills; they are skills that must be learned and practiced in order to achieve proficiency. Before your first observation, practice the technique you plan to use in a setting similar to your study site [e.g., take notes about how people choose to enter checkout lines at a grocery store if your research involves examining the choice patterns of unrelated people forced to queue in busy social settings]. When the act of data gathering counts, you'll be glad you practiced beforehand.

YET ANOTHER NOTE:   An issue rarely discussed in the literature about conducting field research is whether you should move around the study site while observing or remaining situated in one place. Moving around can be intrusive, but it facilitates observing people's behavior from multiple vectors. However, if you remain in one place throughout the observation [or during each observation], you will eventually blend into the background and diminish the chance of unintentionally influencing people's behavior. If the site has a complex set of interactions or interdependent activities [e.g., a play ground], consider moving around; if the study site is relatively fixed [e.g., a classroom], then consider staying in one place while observing.

Examples of Things to Document While Observing

• Physical setting . The characteristics of an occupied space and the human use of the place where the observation(s) are being conducted.
• Objects and material culture . This refers to the presence, placement, and arrangement of objects that impact the behavior or actions of those being observed. If applicable, describe the cultural artifacts representing the beliefs [i.e., the values, ideas, attitudes, and assumptions] of the individuals you are observing [e.g., the choice of particular types of clothing in the observation of family gatherings during culturally specific holidays].
• Use of language . Don't just observe but  listen to what is being said, how is it being said, and the tone of conversations among participants.
• Behavior cycles . This refers to documenting when and who performs what behavior or task and how often they occur. Record at which stage this behavior is occurring within the setting.
• The order in which events unfold . Note sequential patterns of behavior or the moment when actions or events take place and their significance. Also, be prepared to note moments that diverge from these sequential patterns of behavior or actions.
• Physical characteristics of subjects. If relevant, document personal characteristics of individuals being observed. Note that, unless this data can be verified in interviews or from documentary evidence, you should only focus on characteristics that can be clearly observed [e.g., clothing, physical appearance, body language].
• Expressive body movements . This would include things like body posture or facial expressions. Note that it may be relevant to also assess whether expressive body movements support or contradict the language used in conversation [e.g., detecting sarcasm].

Brief notes about all of these examples contextualize your observations; however, your observation notes will be guided primarily by your theoretical framework, keeping in mind that your observations will feed into and potentially modify or alter these frameworks.

Sampling Techniques

Sampling refers to the process used to select a portion of the population for study . Qualitative research, of which observation is one method of data gathering, is generally based on non-probability and purposive sampling rather than probability or random approaches characteristic of quantitatively-driven studies. Sampling in observational research is flexible and often continues until no new themes emerge from the data, a point referred to as data saturation.

All sampling decisions are made for the explicit purpose of obtaining the richest possible source of information to answer the research questions. Decisions about sampling assumes you know what you want to observe, what behaviors are important to record, and what research problem you are addressing before you begin the study. These questions determine what sampling technique you should use, so be sure you have adequately answered them before selecting a sampling method.

Ways to sample when conducting an observation include:

• Ad Libitum Sampling -- this approach is not that different from what people do at the zoo; they observe whatever seems interesting at the moment. There is no organized system of recording the observations; you just note whatever seems relevant at the time. The advantage of this method is that you are often able to observe relatively rare or unusual behaviors that might be missed by more deliberately designed sampling methods. This method is also useful for obtaining preliminary observations that can be used to develop your final field study. Problems using this method include the possibility of inherent bias toward conspicuous behaviors or individuals, thereby missing mundane or repeated patterns of behavior, and that you may miss brief interactions in social settings.
• Behavior Sampling -- this involves watching the entire group of subjects and recording each occurrence of a specific behavior of interest and with reference to which individuals were involved. The method is useful in recording rare behaviors missed by other sampling methods and is often used in conjunction with focal or scan methods [see below]. However, sampling can be biased towards particular conspicuous behaviors.
• Continuous Recording -- provides a faithful record of behavior including frequencies, durations, and latencies [the time that elapses between a stimulus and the response to it]. This is a very demanding method because you are trying to record everything within the setting and, thus, measuring reliability may be sacrificed. In addition, durations and latencies are only reliable if subjects remain present throughout the collection of data. However, this method facilitates analyzing sequences of behaviors and ensures obtaining a wealth of data about the observation site and the people within it. The use of audio or video recording is most useful with this type of sampling.
• Focal Sampling -- this involves observing one individual for a specified amount of time and recording all instances of that individual's behavior. Usually you have a set of predetermined categories or types of behaviors that you are interested in observing [e.g., when a teacher walks around the classroom] and you keep track of the duration of those behaviors. This approach doesn't tend to bias one behavior over another and provides significant detail about a individual's behavior. However, with this method, you likely have to conduct a lot of focal samples before you have a good idea about how group members interact. It can also be difficult within certain settings to keep one individual in sight for the entire period of the observation without being intrusive.
• Instantaneous Sampling -- this is where observation sessions are divided into short intervals divided by sample points. At each sample point the observer records if predetermined behaviors of interest are taking place. This method is not effective for recording discrete events of short duration and, frequently, observers will want to record novel behaviors that occur slightly before or after the point of sampling, creating a sampling error. Though not exact, this method does give you an idea of durations and is relatively easy to do. It is also good for recording behavior patterns occurring at a specific instant, such as, movement or body positions.
• One-Zero Sampling -- this is very similar to instantaneous sampling, only the observer records if the behaviors of interest have occurred at any time during an interval instead of at the instant of the sampling point. The method is useful for capturing data on behavior patterns that start and stop repeatedly and rapidly, but that last only for a brief period of time. The disadvantage of this approach is that you get a dimensionless score for an entire recording session, so you only get one one data point for each recording session.
• Scan Sampling -- this method involves taking a census of the entire observed group at predetermined time periods and recording what each individual is doing at that moment. This is useful for obtaining group behavioral data and allows for data that are evenly representative across individuals and periods of time. On the other hand, this method may be biased towards more conspicuous behaviors and you may miss a lot of what is going on between observations, especially rare or unusual behaviors. It is also difficult to record more than a few individuals in a group setting without missing what each individual is doing at each predetermined moment in time [e.g., children sitting at a table during lunch at school]. The use of audio or video recording is useful with this type of sampling.

Alderks, Peter. Data Collection. Psychology 330 Course Documents. Animal Behavior Lab. University of Washington; Emerson, Robert M. Contemporary Field Research: Perspectives and Formulations . 2nd ed. Prospect Heights, IL: Waveland Press, 2001; Emerson, Robert M. et al. “Participant Observation and Fieldnotes.” In Handbook of Ethnography . Paul Atkinson et al., eds. (Thousand Oaks, CA: Sage, 2001), 352-368; Emerson, Robert M. et al. Writing Ethnographic Fieldnotes . 2nd ed. Chicago, IL: University of Chicago Press, 2011; Ethnography, Observational Research, and Narrative Inquiry. Writing@CSU. Colorado State University; Hazel, Spencer. "The Paradox from Within: Research Participants Doing-Being-Observed." Qualitative Research 16 (August 2016): 446-457; Pace, Tonio. Writing Field Reports. Scribd Online Library; Presser, Jon and Dona Schwartz. “Photographs within the Sociological Research Process.” In Image-based Research: A Sourcebook for Qualitative Researchers . Jon Prosser, editor (London: Falmer Press, 1998), pp. 115-130; Pyrczak, Fred and Randall R. Bruce. Writing Empirical Research Reports: A Basic Guide for Students of the Social and Behavioral Sciences . 5th ed. Glendale, CA: Pyrczak Publishing, 2005; Report Writing. UniLearning. University of Wollongong, Australia; Wolfinger, Nicholas H. "On Writing Fieldnotes: Collection Strategies and Background Expectancies.” Qualitative Research 2 (April 2002): 85-95; Writing Reports. Anonymous. The Higher Education Academy.

Structure and Writing Style

How you choose to format your field report is determined by the research problem, the theoretical framework that is driving your analysis, the observations that you make, and/or specific guidelines established by your professor. Since field reports do not have a standard format, it is worthwhile to determine from your professor what the preferred structure and organization should be before you begin to write. Note that field reports should be written in the past tense. With this in mind, most field reports in the social sciences include the following elements:

I.  Introduction The introduction should describe the research problem, the specific objectives of your research, and the important theories or concepts underpinning your field study. The introduction should describe the nature of the organization or setting where you are conducting the observation, what type of observations you have conducted, what your focus was, when you observed, and the methods you used for collecting the data. Collectively, this descriptive information should support reasons why you chose the observation site and the people or events within it. You should also include a review of pertinent literature related to the research problem, particularly if similar methods were used in prior studies. Conclude your introduction with a statement about how the rest of the paper is organized.

II.  Description of Activities

Your readers only knowledge and understanding of what happened will come from the description section of your report because they were not witnesses to the situation, people, or events that you are writing about. Given this, it is crucial that you provide sufficient details to place the analysis that will follow into proper context; don't make the mistake of providing a description without context. The description section of a field report is similar to a well written piece of journalism. Therefore, a useful approach to systematically describing the varying aspects of an observed situation is to answer the "Five W’s of Investigative Reporting." As Dubbels notes [p. 19], these are:

• What -- describe what you observed. Note the temporal, physical, and social boundaries you imposed to limit the observations you made. What were your general impressions of the situation you were observing. For example, as a student teacher, what is your impression of the application of iPads as a learning device in a history class; as a cultural anthropologist, what is your impression of women's participation in a Native American religious ritual?
• Where -- provide background information about the setting of your observation and, if necessary, note important material objects that are present that help contextualize the observation [e.g., arrangement of computers in relation to student engagement with the teacher].
• When -- record factual data about the day and the beginning and ending time of each observation. Note that it may also be necessary to include background information or key events which impact upon the situation you were observing [e.g., observing the ability of teachers to re-engage students after coming back from an unannounced fire drill].
• Who -- note background and demographic information about the individuals being observed e.g., age, gender, ethnicity, and/or any other variables relevant to your study]. Record who is doing what and saying what, as well as, who is not doing or saying what. If relevant, be sure to record who was missing from the observation.
• Why -- why were you doing this? Describe the reasons for selecting particular situations to observe. Note why something happened. Also note why you may have included or excluded certain information.

III.  Interpretation and Analysis

Always place the analysis and interpretations of your field observations within the larger context of the theoretical assumptions and issues you described in the introduction. Part of your responsibility in analyzing the data is to determine which observations are worthy of comment and interpretation, and which observations are more general in nature. It is your theoretical framework that allows you to make these decisions. You need to demonstrate to the reader that you are conducting the field work through the eyes of an informed viewer and from the perspective of a casual observer.

Here are some questions to ask yourself when analyzing your observations:

• What is the meaning of what you have observed?
• Why do you think what you observed happened? What evidence do you have for your reasoning?
• What events or behaviors were typical or widespread? If appropriate, what was unusual or out of the ordinary? How were they distributed among categories of people?
• Do you see any connections or patterns in what you observed?
• Why did the people you observed proceed with an action in the way that they did? What are the implications of this?
• Did the stated or implicit objectives of what you were observing match what was achieved?
• What were the relative merits of the behaviors you observed?
• What were the strengths and weaknesses of the observations you recorded?
• Do you see connections between what you observed and the findings of similar studies identified from your review of the literature?
• How do your observations fit into the larger context of professional practice? In what ways have your observations possibly changed or affirmed your perceptions of professional practice?
• Have you learned anything from what you observed?

NOTE:   Only base your interpretations on what you have actually observed. Do not speculate or manipulate your observational data to fit into your study's theoretical framework.

IV.  Conclusion and Recommendations

The conclusion should briefly recap of the entire study, reiterating the importance or significance of your observations. Avoid including any new information. You should also state any recommendations you may have based on the results of your study. Be sure to describe any unanticipated problems you encountered and note the limitations of your study. The conclusion should not be more than two or three paragraphs.

V.  Appendix

This is where you would place information that is not essential to explaining your findings, but that supports your analysis [especially repetitive or lengthy information], that validates your conclusions, or that contextualizes a related point that helps the reader understand the overall report. Examples of information that could be included in an appendix are figures/tables/charts/graphs of results, statistics, pictures, maps, drawings, or, if applicable, transcripts of interviews. There is no limit to what can be included in the appendix or its format [e.g., a DVD recording of the observation site], provided that it is relevant to the study's purpose and reference is made to it in the report. If information is placed in more than one appendix ["appendices"], the order in which they are organized is dictated by the order they were first mentioned in the text of the report.

VI.  References

List all sources that you consulted and obtained information from while writing your field report. Note that field reports generally do not include further readings or an extended bibliography. However, consult with your professor concerning what your list of sources should be included and be sure to write them in the preferred citation style of your discipline or is preferred by your professor [i.e., APA, Chicago, MLA, etc.].

Alderks, Peter. Data Collection. Psychology 330 Course Documents. Animal Behavior Lab. University of Washington; Dubbels, Brock R. Exploring the Cognitive, Social, Cultural, and Psychological Aspects of Gaming and Simulations . Hershey, PA: IGI Global, 2018; Emerson, Robert M. Contemporary Field Research: Perspectives and Formulations . 2nd ed. Prospect Heights, IL: Waveland Press, 2001; Emerson, Robert M. et al. “Participant Observation and Fieldnotes.” In Handbook of Ethnography . Paul Atkinson et al., eds. (Thousand Oaks, CA: Sage, 2001), 352-368; Emerson, Robert M. et al. Writing Ethnographic Fieldnotes . 2nd ed. Chicago, IL: University of Chicago Press, 2011; Ethnography, Observational Research, and Narrative Inquiry. Writing@CSU. Colorado State University; Pace, Tonio. Writing Field Reports. Scribd Online Library; Pyrczak, Fred and Randall R. Bruce. Writing Empirical Research Reports: A Basic Guide for Students of the Social and Behavioral Sciences . 5th ed. Glendale, CA: Pyrczak Publishing, 2005; Report Writing. UniLearning. University of Wollongong, Australia; Wolfinger, Nicholas H. "On Writing Fieldnotes: Collection Strategies and Background Expectancies.” Qualitative Research 2 (April 2002): 85-95; Writing Reports. Anonymous. The Higher Education Academy.

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33+ SAMPLE Visit Report Templates in Google Docs | Pages | PDF | MS Word

Visit report templates in google docs | pages | pdf | ms word, 33+ sample visit report templates, what is a visit report, the basic format of a visit report, how to write a proper visit report, what are some examples of a visit report, how many pages does a visit report have, what is a trip report memo.

Visit Report Template

Sample School Visit Report

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Field Visit Report

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Sample Industry Visit Report

New Customer Visit Report Template

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Free School Visit Report Template

Sample Official Overseas Visit Report

Weekly Site Visit Report

Project Field Visit Report

Recommendation Study Visit Report

Observation Site Visit Reports for Engineers

Simple Industrial Visit Report

School Lab Visit Analysis Report

Building Construction Property Visit Report

Medical College Visit Report

Sample Location Visit Report

Monitoring Visit Report Summary

Marketing Team Site Visit Report

School Academic Visit Report Template

Chemical Exposure Visit Report

Business Renewal Site Visit Report

Management Conference Visit Report

Pre-Event Site Visit Report Example in PDF

Sample Parent Visit Report Format

Home Tour Visit Report Template

Report of Research Visit

Daily Food Sponsor Visit Report Example

Sample Civil Site Monitoring Visit Report

Why Are Visit Reports Important?

Step 1: determine your purpose, step 2: be observant and write what happened, step 3: reflect on your visit, step 4: download a template and insert the details, step 5: organize details according to the format.

• Site visit report
• Business visit report
• Field trip visit report
• Industrial visit report
• Monitoring visit report

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Proper food handling ensures that the food we intake is clean and safe. If not, then we expose ourselves to illnesses and food poisoning. Which is why a thorough…

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How to Craft a Comprehensive Field Visit Report?

Last Updated: March 29, 2023

A field visit report is an important tool for gathering data and assessing the impact of programs, policies, or initiatives in a specific location. It involves visiting a particular area or community to observe, document and analyse various aspects of the location. These reports are often required by organisations, government agencies, and academic institutions to make informed decisions, evaluate program performance, and identify areas for improvement.

Writing a field visit report requires careful planning, observation, and analysis, as well as effective communication skills to present the findings in a clear, concise, and objective manner. In this guide, we will provide you with a detailed step-by-step process on how to write a comprehensive and effective field visit report.

Step 1: Plan and Prepare for the Visit

Step 2: take detailed notes during the visit, step 3: organize and summarize the information, step 4: use a clear and concise writing style, step 5: include an introduction and background information, step 6: provide detailed descriptions of observations and experiences, step 7: analyze the findings and draw conclusions, step 8: provide recommendations, step 9: proofread and edit, 1 step by step process to write a field visit report.

Before embarking on a field visit, it is essential to plan and prepare for the trip. This involves researching the location, identifying the purpose of the visit, and creating a list of objectives. Planning and preparation also involve making logistical arrangements, such as transportation and accommodation, and securing necessary permissions or approvals.

During the field visit, take detailed notes of all observations and experiences. This includes noting the location, date, and time of the visit, as well as any significant events or interactions. It is essential to use descriptive language and note any relevant details, such as weather conditions or the behaviour of people or animals in the area.

After the visit, organise and summarise the information collected. This involves identifying key themes and categorising observations and experiences into relevant sections. It is also helpful to include any relevant data or statistics gathered during the visit.

When writing the field visit report, use a clear and concise writing style. Avoid jargon and technical language, and use simple language that is easy to understand. It is essential to maintain a neutral tone and present information objectively.

The introduction of the field visit report should provide background information on the location and purpose of the visit. This section should provide context for the observations and experiences that follow. The introduction should also clearly state the objectives of the visit and what was hoped to be achieved.

The main body of the field visit report should provide detailed descriptions of observations and experiences. Use descriptive language and provide as much detail as possible. Include photographs and diagrams if appropriate.

After providing detailed descriptions of observations and experiences, it is essential to analyse the findings and draw conclusions. This involves identifying patterns and trends in the data collected and interpreting what they mean. It is also helpful to compare the findings with any objectives set at the beginning of the visit.

Based on the findings and conclusions drawn, it is important to provide recommendations. This involves suggesting ways in which the situation or program being studied can be improved or enhanced. Recommendations should be specific and actionable.

Finally, it is important to proofread and edit the field visit report before submitting it. Check for spelling and grammatical errors, and ensure that the report flows logically and is easy to understand. It is also helpful to have someone else review the report before submitting it.

2 Example of a Field Visit Report

To illustrate how to write a field visit report, let us consider an example. Suppose you are conducting a field visit to a community centre to assess the impact of a literacy program. Here is an example of how the field visit report could be structured.

Introduction

The community centre is located in a low-income neighbourhood, where it provides various programs and services to the local community. Our purpose in conducting a field visit was to assess the impact of the literacy program offered by the centre on children aged 6-12 years.

Background Information

The literacy program was launched six months ago and is funded by a government grant. The program’s goal is to improve the reading and writing skills of the participating children. It is open to all and does not require any fee for enrolment.

The field visit aimed to achieve the following objectives:

• Observe the implementation of the literacy program.
• Assess the effectiveness of the program in improving the children’s reading and writing skills.
• Identify any challenges faced by the program and provide recommendations to improve it.

Observations and Experiences

During the field visit, we noted the following observations and experiences:

• The literacy program is held every weekday afternoon for two hours.
• 15 children, aged 6 to 12 years, were attending the program on the day of our visit.
• The program was led by a trained literacy instructor who engaged the children in interactive reading and writing activities.
• The instructor provided individual attention to children who were struggling with reading and writing.
• The centre offered a well-equipped learning environment, including books, writing materials, and a computer.
• The children were enthusiastic and engaged in the program, and there was a sense of camaraderie among them.

Analysis and Conclusions

Based on the observations and experiences, we drew the following analysis and conclusions:

• The literacy program is being effectively implemented at the community centre.
• The program is positively impacting the children’s reading and writing skills.
• The instructor’s individual attention is particularly effective in supporting children who are struggling with reading and writing.
• The learning environment provided by the centre is conducive to learning and well-equipped.
• The sense of camaraderie among the participating children is contributing to their engagement and motivation.

Recommendations

Based on the analysis and conclusions, we provide the following recommendations:

• The community centre should consider expanding the literacy program to reach a wider audience by increasing the number of sessions per week and accommodating more children.
• The instructor should receive continued training to improve their teaching skills and knowledge and adapt the program to the children’s changing needs.
• The centre should consider soliciting more donations and resources to provide additional learning materials and equipment.
• The centre should consider incorporating technology and digital resources into the program to enhance the learning experience.
• The centre should consider expanding the program to include parents and other family members to encourage literacy development at home and support the children’s learning outside of the program.

In conclusion, the field visit report showed that the literacy program offered by the community centre is having a positive impact on the children’s reading and writing skills. The report also provides recommendations that, if implemented, can help enhance the program’s impact and reach a wider audience.

3 Wrapping Up

Field visit reports are an essential tool for assessing programs and informing decision-making. A well-written field visit report provides a clear and objective account of observations and experiences, identifies patterns and trends in the data collected, and provides actionable recommendations for improvement. By following the steps outlined in this guide, you can write an effective field visit report that provides valuable insights and contributes to positive change.

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Monitoring visit report template

The purpose of a monitoring visit (sometimes called a supervision visit or a field visit) is to make sure that project activities are implemented the way they are described in the plan. It normally involves meeting with the people running the project, meeting with the participants, and observing the activities.

At the end of a monitoring visit, it is important to prepare a report that describes what you found. These reports will document any discrepancies between the plan and actual implementation, as well as improvements made by the project team.

This monitoring visit report template is appropriate when:

• You need to report the results of a monitoring visit, supervision visit, or field visit.

This monitoring visit report template is NOT appropriate when:

• Your organisation or donor already has a standard template for monitoring visit reports (in which case use their template).

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Field report: writing guide from a to z.

February 18, 2021

So, you’ve just been given the difficult task of writing a field report. In most cases, this is your first field report. As such, you probably have absolutely no idea about what to do and how to do it. Fortunately, writing such a report is not as difficult as you imagine. In this blog post, we will discuss everything about the field report. What is a field report? Get all the answers in one blog post! We will also show you how to write a field trip report the easy way. You will find a nice little template you can use and we will also be more than happy to help you with a 100% original sample – upon your request. Read on!

So, What Is a Field Report?

Where can i get a field report example, a simple field report template, writing a field report from start to finish.

• FAQ About the Field Report

Need a Great Field Report Sample?

But what is field report? This is a very good question; one that we would like to answer right from the start. Why? Because if you don’t know the definition of field report, you have little chance of writing one correctly. After all, you can’t write about something you don’t understand, can you?

Basically, a field report is an academic paper that requires you to combine the theory you’ve learned in the classroom with specific methods of observation (applied in a specific environment, outside of class) to describe a subject. Said subject can be a person, a group of persons, an event, or even an animal. This is basically the field report definition.

But what are the objectives of field trip report? This is where it gets a bit tricky. Your report should be very comprehensive and you need to show your professor that you’ve mastered not only the theoretical parts of analysis, but also the practical ones. You need to observe the subject and take note of all things that are of interest. You need to be able to categorize, make connections, gather evidence, organize evidence, and even work with photographs, audio recordings and illustrations. Bottom line, the observation phase is not easy to do.

When it comes to getting a good field report example, there are several options you can explore. However, only one of them is viable for most students. Here are some of the things you can try:

• Go online and try to find an example on a websit e. Now, it’s true that you may be able to find several examples. However, many of them are poorly written. They are missing vital information and may even be missing certain parts. Be aware that some websites will attempt to sell you pre-written reports, which is something you need to stay away from at all costs.
• You can ask around on blogs, forums or social media if somebody has a report example they can share with you. While you may get lucky and get an example, you have no way of knowing whether or not it is correctly written.
• Many students try to hire a freelance writer to write the report . The idea is good, but you need much more than a freelance writer who probably doesn’t know how to write a field trip report After all, just 1% of freelance writers have academic writing experience (and these people are quite expensive to hire).
• You can hire a writing service to get the job done . This is the best way to go if you want to make sure you get a top quality, complete product. For instance, our ENL writers have written hundreds of these reports, so they definitely know what they’re doing. They have access to the best field scouting report forms and know how to write field report sections in a way that will make your professor give you some bonus points.

If you don’t know how to write a field report, it is important to get a good template. Obviously, you will need to learn how to write a field study report eventually. However, by using a good template, you make your life a lot easier. You will always have the basic structure of the report right there in front of you. This means that with a good field report template or daily field report template, you won’t miss any important sections or information. Here is how the basic structure of a field report home looks like:

• An introduction where you describe the objective of your report and underline specific concepts (if any).
• A Description of Activities section. This is where you describe everything that you observe, so that your readers know what is happening.
• An Interpretation and Analysis section. This is the part where you need to interpret and analyze the data you’ve gathered during your observations.
• A Conclusion and Recommendations section. This is the conclusion of your report, so you should never include any new information here.

If necessary, you can add a fifth section, the Appendix. This section will support your analysis in case you need to include lengthy information. Use the Appendix section to include any graphs, charts, graphics, tables, or illustrations.

Now that you know the field study report definition and have a template to work with, it’s time to show you how to write the report from start to finish. Let’s get started:

• Write the introduction . Don’t explain your readers what is field trip report. Instead, provide a bit of background information about the objective of your report. Describe the theoretical perspective and talk a bit about the various types of observations you’ve used.
• Write the Description of Activities section . In other words, describe everything that you have observed in an well organized, logical manner. Each observation needs to be written as a separate paragraph and needs to answer the five Ws: What, Where, When, Who, Why.
• Write the Interpretation and Analysis section . This is where you are free to interpret and analyze all the data you have gathered during your observations. In other words, this section can get pretty lengthy. You are not required to discuss each and every observation, so pick the most important ones (and explain why you consider them to be the most important ones). In this section, you need to convince your professor that you are talking from the perspective of a knowledgeable viewer by applying the theoretical knowledge you’ve accumulated in class.
• Write the field trip report conclusion and include any recommendations . You will basically need to summarize everything and show how your observations support your thesis. The recommendation can be used as a call to action to end the conclusion.
• As with any essay, you must edit the report . Eliminate the unnecessary information and don’t be afraid to delete entire sections if necessary. Your field report is, after all, an academic paper. It should be unbiased, objective and to the point. Also, make sure it is well organized.
• The last thing you need to do is proofread the paper . We would advise you to proofread the field report twice to make sure you didn’t miss anything. You can easily lose points over a few typos, so don’t risk it.

Frequently Asked Questions About the Field Report

Q: What are the differences between a daily field report and a regular report?

A: There are minor differences between field report types, and they all have to do with time. A daily field report is completed daily, while a regular report can take a couple of days or a couple of weeks to compile. The time span of the observations is different, that’s the major difference.

Q: What is the best field report app you can use?

A: Truth be told, we don’t know about any applications that can do a field report for you. In any case, you don’t even need such an app to do a field observation report. A notebook and a pen, a camera and a voice recorder are more than enough tools to record your observations.

Q: What are the top 3 tips you can give me?

A: Here they are:

• Before you begin writing the field experience report, you need to accurately record all aspects of the situation. It’s good to have a plan in place so you don’t miss anything.
• Analyze your observations and try to find the meaning of the things you are observing. Try to figure out what is happening and why it is happening.
• Remember that you need to write a report. Keep this in mind as you do the observations. Stay focused and pay attention to even minor details. Record every piece of new information.

Q: How to sample during the observations phase?

A: There are various methods to sample. For example, Ad Libitum sampling simply means observing what you deem important at a given moment. Behavior sampling translates to observing an entire group and noting specific individual behaviors. Continuous recording sampling and focal sampling are two other widely used methods for a field study report.

We realize you may not know how to write a field observation report. Or perhaps you want to learn how to write a field report for geography in just one day. However, there is an easy way to learn more about the field report. You can simply contact us and request a field report or an observation essay . The sample will be written just for you, so it will be 100% original.

Of course, you are free to use parts of our sample in your own writing. After all, you will own the sample and nobody else will have access to it. And did you know that our experienced writers and professional editors can help you with many other things? We can help you write intro or conclusion, edit your paper or even proofread your work. With our help, your essay will be perfect. So what are you waiting for? Learn how to write a report on a field trip with one of our awesome samples!

Take a break from writing.

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Home » Report Templates » Free Industry Visit Report Templates (Excel / Word / PDF)

Report Templates

Free industry visit report templates (excel / word / pdf).

When an individual visits the industry whether he or she is a student or an employee, they need an industry visit report template to create a visit report. This document contains a detailed summary of the visit organized in a sequence.

Table of Contents

How to write an industry visit report?

Here are the steps to write an industry visit report;

Introduction

In this section, provide the introductory information about the event including;

• Who proposed and organized it
• Complete designation of the facility you’ve visited
• The name of your college or company
• The names and positions of people who played a significant role in organizing and implementing the event
• Faculty members who are associated with the students or employees
• Total number of people involved in it

Details of Visit

Here, you need to provide the following details about the visit;

• The timeline of the visit
• Point-by-point detail of every part of your journey
• Where and when you started
• What industries and facilities you’ve visited
• Where and when you attended seminars
• When the event ended
• When you come back

Detailed descriptions

Describe the important stages of your visit in detail. In case, you have attended seminars then specify the following;

• When and where they took place
• How long they lasted
• Who conducted them
• What they were about
• What you’ve learned
• Your general impressions

In addition, if you have visited any specific places then mention the locations, staff members that are with you during the visit, knowledge you got during the visit, and your feedback about the visit.

Travel details

This part of your report includes technical and statistical details;

• Names of the people or students who are with you during the visit
• The place where you stayed

Feedback from students or employees

In the end, the students or employees have to provide their generalized opinion of the whole event. State whether it was useful and whether you got any specific new knowledge and experiences from it.

Store Visit Report Form

School visit report form, site visit report sample, industry visit report template, team home visit report template, field visit report template, sales person daily progress report template, construction site visit report template, business visit report template.

It provides you with updated details regarding the current events after a visit. It facilitates decision-making in a company.

First, state the general information about the visit and specify the purpose of the visit. Describe the entire visit in detail and summarize the report with important information.

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I am Ryan Duffy and legal writer. I received a bachelor of business administration (BBA) degree from London Business School. I have 8+ years of writing experience in the different template fields and working with ExcelTMP.com for 7 years. I work with a team of writers and business and legal professionals to provide you with the best templates.

Want to Write a Field Study Report? 6 Key Points to Consider!

Research conduction is not just limited to your laboratory, library, or work place setting. As part of your research you may have to step out in the field (any place other than your regular research lab or work station) to collect raw data for analysis and then publish it as a field study report. In this article, we will discuss the elements of a field study report and the key points to consider while writing one!

Table of Contents

What is a Field Study Report?

A field study report is defined as a documentation of analysis of particular phenomena, behaviors, processes based on theories and observations made by the researcher in the field. These observed and analyzed theories are used to identify solutions for a specific project or case report .

What is the Importance of Field Study Report?

• A field study report is important as part of many operational and technical documentation processes in various industries including field services, education, medicine, and management.
• Moreover, it gives detailed information of an observed subject or specimen which is used to analyze and compare data against a theoretical framework .
• It also helps in identifying challenges in implementing solutions to form a standardized protocol.
• Furthermore, it helps in capturing information on resource management and discovering new processes for effective and optimized solutions.

How to Write Field Research Notes?

A field study report begins with an idea and ends with a solution. Hence, while conducting field research, one must follow a planned route of taking notes for proper documentation of the observations made. A successful field study report begins when the researcher is involved in the observational research process of taking proper notes.

Based on the methods, the field research notes are categorized in four different types:

1. Job Notes:

• Researchers use this method of taking field notes whilst they are conducting the study.
• These notes are taken in close proximity and in open sight with the study’s subject.
• These notes are brief, concise, in the form that can be built on by the researcher later while creating the report.

2. Field Notes Proper:

• This method of taking field notes is to expand them immediately after the completion of study.
• These notes are detailed and the words have to be as close to the terms that will be used in the final field study report.

3. Methodological Notes:

• This type of field notes involve research methods used by the researcher, newly proposed research methods, and the way to monitor their progress.
• Methodological notes are either attached with field notes or filed separately. These notes are always placed at the end of the field study report.

4. Journals and Diaries:

• This method of taking notes is an insight into the researcher’s life as it tracks all aspects of the researcher’s life.
• It helps in eliminating any bias that may have affected the field research.

Examples of Things to Document During Field Study

1. Physical Setting:

Observe the characteristics of the space where the study is being conducted.

2. Objects and Material:

The presence, placement, and arrangement of objects that affect the behavior of the subject being studied.

3. Language Used:

Observe the language being used by study participants (in case of human participation).

4. Behavior Cycles:

Document who is performing what behavior at what time and situation.

5. Physical Characteristics of Participants/Subjects:

Observe and note personal characteristics of subjects.

6. Body Movements:

Things such as body posture or facial expressions and assess if these movements support or contradict the language used while communicating.

Data Collection in Field Report (Sampling Techniques)

Data collection process in field study is also known as sampling. It refers to the process used to select a portion of the population for study. Selection of an ideal sampling technique is imperative to obtain the richest possible source of information to answer the research questions.

Different Types of Sampling Techniques:

Ad Libitum Sampling

This technique involves observing whatever seems interesting at the moment. It does not follow an organized system of recording the observations.

Behavior Sampling

This sampling technique involves watching the entire group of subjects and recording each occurrence of a specific behavior of interest with reference to which individuals were involved.

Continuous Recording

This sampling technique includes recording of frequencies, durations, and latencies in a continuous and systematic pattern.

Focal Sampling

The focal sampling technique involves observing one individual/subject for a specified amount of time and recording all instances of that individual’s behavior.

Instantaneous Sampling

The technique of instantaneous sampling involves dividing observation sessions into short intervals by sample points.

One-Zero Sampling

The one-zero sampling technique is similar to instantaneous sampling. It involves recording only if the behaviors of interest have occurred at any time during an interval instead of at the instant of the sampling point.

Scan Sampling

The scan sampling technique involves taking a census of the entire observed group at predetermined time periods and recording what each individual is doing at that moment.

What is the Structure and Writing Style of Field Study Report?

A field study report does not have a standard format; however, the following factors determined its structure and writing style:

• Nature of research problem
• Theoretical perspective that drives the analysis
• Observations made by researcher
• Specific guidelines established by your professor/supervisor

A field study report includes 6 main elements as follows:

1. Introduction

The introduction section should describe the objective and important theories or concepts underpinning your field study. More importantly, it should describe the organization’s nature or setting where you are conducting the observation—the types of observations conducted, the focus of your research study, what was observed, and which methods were used for collecting the data. Furthermore, it is important to include a review of pertinent literature .

2. Description of Activities

It becomes imperative for researchers to provide the information to the readers about what happened during the field study. Hence, you must include the details of all events that take place during your field research.

The description section helps in answering the five “WH” questions as mentioned below:

What did you see and hear in your area of study?

Where does the background information of the research setting is observed and reported?

Why are you conducting this field research?,

The reason behind particular thing happening , and

Why have you included or excluded specific information?

Who are the participants in terms of gender, age, ethnicity, and other relevant variables from your observation?

When is the study being conducted (day or time when occurring actions are observed and noted)?

3. Analysis and Interpretation

While you are on the field conducting the study, you are likely to observe multiple things. However, it is up to you as to which observations do you want to interpret and record in the report. This allows you to show the reader that you are interpreting events like an informed observer. Furthermore, your theoretical framework helps you in making this decision. The analysis and interpretation of your field observations must always be placed in the larger context of the theories described in the introduction.

Some questions to ask yourself when analyzing your observations are as follows:

• What is the meaning of your observations?
• What are the reasons behind the occurrence of the things you observed?
• How typical or widespread are the events and behaviors of the things you observed?
• Are there any connections or patterns in your observations?
• What are the implications of your observations?
• Did your observations match the objective of your study?
• What were the merits of your observations?
• What were the strengths and weaknesses of your recorded observations?
• Are there any connections between your findings and the findings from pertinent literature?
• Do your observations fit into the larger context of the study’s theories?

4. Conclusion and Recommendations

The conclusion of your field study report should summarize your report and emphasize the importance of your observations. This section has to be concise and relevant to your field study and must not include any new information. Furthermore, it is imperative to highlight any recommendations that you may have for readers to consider while conducting similar study. Additionally, describe any unanticipated problems you encountered and note the limitations of your study. Limit your conclusion to around two to three paragraphs.

5. References

The reference section must include every source that you referred to and used while writing your field study report. Since format for writing references may differ for every university, you must consult your professor to understand the format and write it accordingly.

6. Appendix

This section includes information that is not essential to explain your findings, but supports your analysis [especially repetitive or lengthy information]. It validates your conclusions and contextualize a related point. This helps the reader to understand the overall field study report.

6 Key Points to Consider While Writing a Field Study Report

A field study report focuses on factual and observational details of a project case. It must help the reader understand how theory applies to real-world scenarios. Hence, it should cover the circumstances and contributing factors to derive conclusive results from the observed and collated raw data.

Below are the key points to consider while writing a field study report:

1. Define the Objective of Your Field Report

• Ensure that you state the purpose of your field study report clearly.
• Determine the focus of your study and provide the relevant information.
• Define the setting of observations, and the methods used to collect data.

2. Construct a Theoretical Framework

• Creating a theoretical framework helps you in garnering information based on statistics, news, and pertinent literature for better understanding.
• Additionally, it guides you in determining the data that need to be analyzed and set as a baseline for comparison to acquire necessary information.

3. Record Study Observations and Analysis

• Take notes of your observations based on the defined scope of work (SOW).
• Furthermore, achieve and record the detailed plan on how to achieve the set objectives.

4. Include Photo Evidence of Observed Items

• Validate gathered raw data with photographs or videos as evidences.
• This increases the authenticity of your report and the conclusions you derive from it.

5. Record Overall Assessment and Recommendations

• Document all the observed aspects of your study based on gathered analysis and observations.
• Furthermore, clearly explain the observations and discuss the challenges and limitations faced by you while conducting the study.

6. Validate the Observations with a Signature

• After completing your research and documenting it, it is important to declare who is responsible for the reported data.
• Additionally, you must validate your findings in the field study report by signing off with a digital signature at the end of the report.

Did you every try writing a field study report? How difficult or easy was it? What methods do you follow while writing a field report? Let us know about it in the comments section below!

very well written….the enumeration is really commendable dear Bhosale…sweet regards from Nepal..

Very well explained and detailed. The information was relevant to my research. thanks

Wow…. Thank you I find this useful 🙏

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How to make a report of a technical visit?

• October 9, 2020
• by Sandra Melo
• Work Orders/Services

Table of Contents

A technical visit is a process in which a technician or a group of technicians makes a visit to review a specific project and see its status (planning, costs, characteristics, etc.). It is a kind of technical inspection. After the visit, the technician (s) must issue a report with all the relevant information gathered on the ground during the visit.

What is a technical report?

Is a document that describes the progress, process, or results of a technical research and visit. It also can include some recommendations and conclusions. Its importance lies in the fact that analyze a process and provides information and conclusions that could be used to make relevant decisions for the business or organization in question.

The technical report is the main instrument to find the answers to questions of great importance for the business and can outline the changes required and the steps to follow in order to keep improving processes and the quality of products and services.

The elaboration of the report consist in three stages:

a) Data collection

b) Information analysis

c) Conclusions

The inspection must be exhaustive and meticulous, when checking the infrastructures, the equipment and processes. It is necessary to take into consideration the data collected can be diverse: qualitative, quantitative, numerical, textual, random, etc., so it is necessary to use various instruments for data collection.

Information gathering tools and techniques 

A key step in producing an effective technical report is data collection. The important thing is that the selected techniques should allow to be capture data in a way that it is easy to classify it and analyze it. There are many different methods of information gathering and here are a few:

Observations

The main technique used in data collection is observation; the oldest method used by humans to obtain information and to capture any action of interest that may be relevant for the elaboration of the technical report and the final evaluation. It is important that the information gathered is stored properly, using notes to know when the information was collected. Observations should be labeled with date, time and subject so the subsequent analysis is easier to carry out.

Video recordings & photos

The information does not need to be necessarily written, as it is vital to consider the use of photos and videos, as well as other audiovisual materials. Recordings can be very useful to record specific situations, but it is advisable to transcribe them and extract only the information that is relevant to the process.

Paper surveys

It is one of the more traditional data collection methods. It can be costly in terms of financial, administrative and logistical efforts such as printing and transporting questionnaires to and from the job site. There is also a real risk of surveys getting lost in the field or damaged by weather or transport before the data is processed. Another drawback is that, after all the interviews have been done, the responses must be manually entered into a digital file before the data can be analyzed. This process is time consuming, requires manual labor and increases the margin of error. Data quality controls are limited, and errors are sometimes only recognized when the survey has finished, making it more difficult to carry out corrections.

CAPI surveys

These are personal computer-assisted interviews or CAPI for its acronym in English (Computer-Assisted Personal Interviewing). It is a method that is used to conduct face-to-face interviews, with the help of a software. In recent years, CAPI surveys have become very popular as they represent an inexpensive way to collect high-quality data.

Online surveys

Online surveys tend to decrease the margin of error, provide accurate information, are easy to use, allow faster analyzes, reduce execution times, save money and resources, and optimize data collection and analysis.

Each approach has its own inherent benefits and drawbacks. Most companies find that varying the information-gathering tools based on the companies needs yields the best results.

Once the information has been ordered, classified and categorized, the next step will be to analyze the data collected, ensuring that the premises obtained are supported by evidence.

The data collected can be analyzed through techniques such as content analysis, a method that contrast and compare data of different nature.

The importance of a good technical report

Technical reports are used to communicate information to customers, colleagues and managers, and they are used to document the equipment and procedures used in testing or research and the results obtained so that the work can be repeated if necessary or built upon.

By creating this document your company gets benefits such as:

• Improved team productivity

• Cost control and cost reduction 

• Greater workplace efficiency 

• Improved quality of products and services

• Having an organized database 

• Informed strategic decisions

• Significant increase in customer satisfaction

And you will avoid future problems like:

• Loss of relevant information

• Bad management and organizational problems

• Loss of clients

These are some of the considerations that need to be taken into account when making a technical visit report. From these points, it is necessary to think, organize technical visits to get the most out of them.

How to make a technical visit report

The first thing is to choose the format that best suits your company. Documents printed on paper were widely used until some time ago, but thanks to technology, it is now possible to create digital technical visit reports.

With the digital option, it is possible to guarantee faster results- You can also add photos, GPS tags, date, time and others. Additionally, you can monitor tasks in real time and keep all the information collected synchronized and stored in the cloud.

What information is essential?

If you got the topics carefully ordered on your technical visit report, the work of the technical staff will be faster, more precise and comprehensive. Nothing worse than realizing, after the visit, that information and photos were missing, or some questions were not properly answered.

How to write a technical visit report?

A technical report should have the following structure:

Summary. No more than 200 words describing the content of the report.

Introduction . No more than 2 pages detailing scope, objectives and results of the technical visit.

Content. Include as many sections as necessary, explaining all the technical details.

Conclusions. It should summarize the essential points of the report and can be a kind synthesis of the technical visit report.

Appendix. This section should brief but should include a detailed description of the report elaboration.

Backing up the report with photos, videos, apps can make a difference, as these tools can provides exhaustive information. For example, let us say one of your technicians has a preventive maintenance service for a customer’s various equipment. You could make your report in a way that every photo you take comes out with the date, time when was taken and the location tag.

Using some applications with the QR code can also make data collection easier and faster. Use as many digital tools as you can to get better results. Compliance and non-compliance questions can be answered with simple cell phone clicks. Photo reporting and geolocation contribute significantly to create a reliable report. The schedules from checking in and checking out will give the average time each technician takes to perform tasks and complete a visit. This information can improve future visits and management.

In the appendix there should be extra notes for future visits and unforeseen events that may occur during the visit and were not mapped. In this section, we also recommend writing down reminders for the next visit, requests for spare parts and quotes for complementary services.

Customer suggestions

In order to improve the service, in the visit report you should include suggestions, praise or criticism. We know it is not pleasant to hear criticism, but this is an important action for necessary optimizations. Suggestions for improvement can help customers improve their processes. It often happens that they are so committed to day-to-day tasks that they forget about certain processes that can make a difference in the opinion of their customers.

Report conclusions

A technical report must be written in a clear, well-structured, concise and forceful way so the recipient can get an idea of ​​the content without having to read it completely.

In the conclusion include few words (the less the better) about the report objectives. All the content, descriptions, explanations, photos, essays has to lead to the answers provided in the conclusions of the report. You do not need to repeat everything again, simply make a list the conclusions obtained after the visit and after analyzing all the information gathered. 

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Field Report

A Field Report is an essential document for capturing and conveying real-world data and experiences. This guide, complete with insightful report examples , will navigate you through the process of creating comprehensive and effective field reports. Ideal for professionals in research, anthropology, sociology, and various field-based disciplines, this guide emphasizes the importance of observation, analysis, and clear communication. Learn to craft field reports that are not only informative but also engaging, making your on-site observations valuable and impactful.

Download Field Report Bundle

Most of the time when you are given a practical task, you are required to submit a field report based on your observation and findings of the given task. In order to provide a good field report, you must know how to make one by following the format supplied with suitable information about it. Take time to read the following details.

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What is a Field Report?

A field report allows researchers to apply theories and analysis of what they have learned inside the classroom and during practical observation outside of the classroom. Its sole purpose is to describe what you have observed in the environment, may it be a specific person, place, thing or occurrence. Field reports contain interpretations from the findings or the data that has been gathered.

These are often assigned in fields where it is possible to apply the relevant theories and concepts. It can be in the field of social sciences, criminal justice, education, health care professions, architecture and even in services related to electrical operations and more. You are assigned to create a field report to test whether you have applied in real life the things that were taught to you or whether you have understood the concepts of an existing matter. It even helps you develop your skills in collecting data in order to obtain evidence that practices professionalism contributing to the theories and concepts learned.

Researcher’s Responsibilities in Making a Field Report

•       Be able to write down the objectives of your field report
•       Be able to define your theoretical framework
•       Be able to provide evidences of your observation and analysis
•       Provide photos of your evidences of the things that you have observed
•       Be able to prepare for an action for possible revisions
•       Be able to take note of your assessments
•       Be able to validate what you have observed

Five W’s in your Field Report

WHAT? – describes the observation

For example: What is the effect of online classes to students during the COVID-19 Pandemic?

WHERE? – refers to the location of the observation

WHEN? – refers to the time and date that the observation was conducted

For example: The observation was conducted on the 7 th day of March 2020.

WHO? – refers to the information of participants

For example: All students of different levels who are studying under synchronous learning.

WHY? – refers to the reason why you conducted the observation

For example: To determine the effectiveness of online classes

When writing a field report, you have to record every aspect of your observation. Follow the five W’s that are listed above. Find time to make explanations of the things that you have observed and stick into the report’s objectives so that you will be always guided.

Techniques in Writing your Observation

•       The easiest way is to take note of your observation using a pen and paper. Write down the important details including who is talking, your insights about your observation and more.
•       Using our recent technology, we can use our smartphones to document our observations This saves us from taking a lot of time taking down notes especially if the details were too many.
•       You can even record videos and as as raw evidence of your observation. However, this is not allowed in specific areas especially if you are to observe inside a courtroom.

How to Write a Field Report?

•       State the purpose of your field report.
•       Provided a theoretical framework as a basis for comparison.
•       Provide the scope of work where you are going to plan on how to achieve the objectives.
•       Document every aspect of your observation including the activities, demographics, behavioral impact of the actions and even to the subject and what language was used.
•       Monitor the progress of your work.

What is the difference between a survey report and a field report?

A survey report summarizes collected data responses, typically quantitative, from structured questionnaires. A field report details direct observations and experiences from on-site research, often qualitative.

What is the purpose of a field report?

The purpose of a field report is to record and analyze observations and experiences gathered during fieldwork, providing detailed insights and contextual understanding of the studied subject or environment.

How do you write a fieldwork report?

Writing a fieldwork report involves describing the site and research activities, recording observations, analyzing findings, and reflecting on the experience’s significance, all presented in a structured format.

Just like conducting a research study, it is quite difficult to write a field report. You just have to apply the methods and techniques to make it easier, more simple and understandable.

Report Generator

Text prompt

• Instructive
• Professional

Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

Field Report – Steps, Structure & Data Collection

Researchers write field reports to combine the theoretical concepts learned in the classroom with observation methods applied out of the classroom. Field reports are used to describe an observed event, person or place and analysing the observed data to identify and categorize the themes about the research problems outlined in the study.

In most cases, the data is usually in the form of notes taken while observing the event, person or place. It can also include other data-gathering forms such as illustrations, photography and audio recordings to name a few. Having a basic idea about sampling method, some experience with research report writing, framing research questions, and data collection techniques, qualitative research & quantitative research are of additional advantage.

Also Read: Getting started with Thesis Writing

How to write a field report?

Field reports are usually prepared by employees in the social sciences departments. These departments include criminal justice, anthropology, health care, law and social work to name a few. In these professions it is crucial to do field research and construct a bridge of relevance between theory learned in class and doing the work that you’ve been taught to do practically. People in science and technology departments such as geology also generate field reports. However, they are organized differently than what we are talking about.

Employers and professors assign field reports to improve how you think and understand key concepts through a well-structured method of observation and reflection on real-life practices. A theoretical framework is essential just like a field research. Field reports allow researchers to develop new techniques to collect data while improving their observation skills.

They also help researchers understand how theoretical concepts apply in the real world. Field reports offer opportunities and additional information to obtain evidence through observational practices that challenge and improve current theories.

Everyone who goes out of their home is an observer of places, people and events, however, when writing a field report, you are responsible for creating a research study that is supported by data obtained through observation, findings and interpreting their meaning. When writing your field report for any field study, you need to:

• Observe and record the aspects of a situation accurately – Approaching your area of study with a clear and concise plan about what you are going to observe, where you’ll conduct your observation and the data collection method that you’ll use to collect and record data is crucial.
• Analyse what you observe – Looking for the meaning in every action observed will enhance clarity in your field report. Ask yourself: What is happening here? What does this action signify? Remember, this process never ends.
• Keep your goals in mind while observing – Recording what you see and hear in your area of study should not be done haphazardly. Instead, you should pay attention to detail. Go to the field with a detailed plan of what you intend to observe and note down. Also, be flexible and adaptable when things change.
• Record and analyse what you observe in your theoretical framework context – This section separates the researcher who is just gathering data from one who is simply reporting. Your theoretical framework should act as the foundation that enables you to interpret what you find.

Recording Your Observations

Taking notes.

This is one of the best and easiest ways to record your field observations. When taking notes, you should come up and organize a few symbols so that recording a repeated action does not affect your ability to pay attention.

You should also take short notes, record changes in activities and leaving some space in the end where you can write down any brilliant idea or thought about what you are observing. Remember to write down anything that needs further investigation.

Audio & Video Recordings

Audio and video recordings have a positive effect of giving you an unaltered observation of an event. It also allows you to review what you’ve analysed countless times. The negative effect of audio and video recording is increasing your intrusion levels as an observer. The majority of people will change how they talk or behave when they are recorded.

Drawings and Illustrations

You don’t have to be an artist to create drawings and illustrations of objects or people’s behaviour. You can use rough tables and graphs to document what you are observing. You can always recreate your drawings and make them readable while writing your field report.

Some of the things to document while observing

• Physical setting – These are the characteristics of a specified place of observation
• Objects and materials – These are all the objects that are present and arranged in the physical setting that affect the behaviour of the subjects. Some of these objects include attitudes, beliefs, values, and assumptions of your subjects.
• Language – Observing also involves listening to what your participants are saying and how they communicate with each other.
• Behaviour – This refers to noting down the participants who perform a particular task and how they behave. Recording the behavioural stages in the setting will greatly benefit you.
• Order of events unfolding – Pay attention to the pattern of action or events that are taking place and their relevance. It can also be described as time period during which a particular event took place.
• Physical characteristics of respondents – This includes clothing, gender, and physical attributes to name a few. Keep in mind that your observations will greatly affect the framework of your field report.

How to structure your field report?

Field Reporting requires you to start with determining your research problem , the observations you make and the guidelines that you are going to follow. Since most field reports don’t have a standard format, it is important to go through the guidelines of your organization or educational institution. Most them have the following components:

Introduction

The introduction is the section where the objectives and important concepts of the field of study are outlined. The introduction describes the nature of your settings, your observations and the methods that you used to collect and gather information.

Description of activities

Your readers will want to understand what happened during your field research because they were not witnesses in the events that you describing. It is crucial to provide details of your place of analysis. The description section helps you describe the five W’s namely:

• What – describe what you saw and heard in your area of study
• Where – write about the background information of the setting that you’ve observed
• Why – Describe why you are doing what you are doing. Write why something happened and why you included or excluded some information.
• Who – describe the participants in terms of gender, age, ethnicity and other relevant variables from your observation.
• When – Record the day or time the actions observed occurred and how time impacted your participants.

Interpretation

As a researcher, it is your responsibility to determine which observations you are going to interpret. Your theoretical framework will help you make this decision. You should show the reader that you are interpreting events like an informed viewer and not an amateur.

Conclusion and recommendation

The conclusion should briefly summarize your entire field report and emphasize the importance of your observations. You should avoid including new information in this section. Also, remember to highlight any recommendations that you’ll have. The conclusion should not exceed three paragraphs.

You should list every source that you used while writing your field report in this section. You should consult your professor or employer regarding the format to use when writing this section.

After reading and understanding all the points described in the sections above, writing a field report should not be difficult. The more you’ll do it, the easier it will become. Happy writing!

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Organizing Academic Research Papers: Writing a Field Report

• Purpose of Guide
• Design Flaws to Avoid
• Glossary of Research Terms
• Narrowing a Topic Idea
• Broadening a Topic Idea
• Extending the Timeliness of a Topic Idea
• Academic Writing Style
• Choosing a Title
• Making an Outline
• Paragraph Development
• Executive Summary
• Background Information
• The Research Problem/Question
• Theoretical Framework
• Citation Tracking
• Content Alert Services
• Evaluating Sources
• Primary Sources
• Secondary Sources
• Tertiary Sources
• What Is Scholarly vs. Popular?
• Qualitative Methods
• Quantitative Methods
• Using Non-Textual Elements
• Limitations of the Study
• Common Grammar Mistakes
• Avoiding Plagiarism
• Footnotes or Endnotes?
• Further Readings
• Annotated Bibliography
• Dealing with Nervousness
• Using Visual Aids
• Grading Someone Else's Paper
• How to Manage Group Projects
• Multiple Book Review Essay
• Reviewing Collected Essays
• About Informed Consent
• Writing Field Notes
• Writing a Policy Memo
• Writing a Research Proposal
• Acknowledgements

Field reports require the researcher to combine theory and analysis learned in the classroom with methods of observation and practice applied outside of the classroom. The purpose of field reports is to describe an observed person, place, or event and to analyze that observation data in order to identify and categorize common themes in relation to the research problem(s) underpinning the study. The data is often in the form of notes taken during the observation but it can also include any form of data gathering, such as, photography, illustrations, or audio recordings.

How to Approach Writing a Field Report

How to Begin

Field reports are most often assigned in the applied social sciences [e.g., social work, anthropology, gerontology, criminal justice, education, law, the health care professions] where it is important to build a bridge of relevancy between the theoretical concepts learned in the classroom and the practice of actually doing the work you are being taught to do. Field reports are also common in certain science and technology disciplines [e.g., geology] but these reports are organized differently and for different purposes than what is described below.

Professors will assign a field report with the intention of improving your understanding of key theoretical concepts through a method of careful and structured observation of and reflection about real life practice. Field reports facilitate the development of data collection techniques and observation skills and allow you to understand how theory applies to real world situations. Field reports are also an opportunity to obtain evidence through methods of observing professional practice that challenge or refine existing theories.

We are all observers of people, their interactions, places, and events; however, your responsibility when writing a field report is to create a research study based on data generated by the act of observation, a synthesis of key findings, and an interpretation of their meaning. When writing a field report you need to:

• Systematically observe and accurately record the varying aspects of a situation . Always approach your field study with a detailed plan about what you will observe, where you should conduct your observations, and the method by which you will collect and record your data.
• Continuously analyze your observations . Always look for the meaning underlying the actions you observe. Ask yourself: What's going on here? What does this observed activity mean? What else does this relate to? Note that this is an on-going process of reflection and analysis taking place for the duration of your field research.
• Keep the report’s aims in mind while you are observing . Recording what you observe should not be done randomly or haphazardly; you must be focused and pay attention to details. Enter the field with a clear plan about what you are intending to observe and record while, at the same time, be prepared to adapt to changing circumstances as they may arise.
• Consciously observe, record, and analyze what you hear and see in the context of a theoretical framework . This is what separates data gatherings from simple reporting. The theoretical framework guiding your field research should determine what, when, and how you observe and act as the foundation from which you interpret your findings.

Techniques to Record Your Observations Note Taking This is the most commonly used and easiest method of recording your observations. Tips for taking notes include: organizing some shorthand symbols beforehand so that recording basic or repeated actions does not impede your ability to observe, using many small paragraphs, which reflect changes in activities, who is talking, etc., and, leaving space on the page so you can write down additional thoughts and ideas about what’s being observed, any theoretical insights, and notes to yourself about may require further investigation. See drop-down tab for additional information about note-taking. Video and Audio Recordings Video or audio recording your observations has the positive effect of giving you an unfiltered record of the observation event. It also facilitates repeated analysis of your observations. However, these techniques have the negative effect of increasing how intrusive you are as an observer and will often not be practical or even allowed under certain circumstances [e.g., interaction between a doctor and a patient] and in certain organizational settings [e.g., a courtroom]. Illustrations/Drawings This does not an artistic endeavor but, rather, refers to the possible need, for example, to draw a map of the observation setting or illustrating objects in relation to people's behavior. This can also take the form of rough tables or graphs documenting the frequency and type of activities observed. These can be subsequently placed in a more readable format when you write your field report.

Examples of Things to Document While Observing

• Physical setting . The characteristics of an occupied space and the human use of the place where the observation(s) are being conducted.
• Objects and material culture . The presence, placement, and arrangement of objects that impact the behavior or actions of those being observed. If applicable, describe the cultural artifacts representing the beliefs--values, ideas, attitudes, and assumptions--used by the individuals you are observing.
• Use of language . Don't just observe but listen to what is being said, how is it being said, and, the tone of conversation among participants.
• Behavior cycles . This refers to documenting when and who performs what behavior or task and how often they occur. Record at which stage is this behavior occurring within the setting.
• The order in which events unfold . Note sequential patterns of behavior or the moment when actions or events take place and their significance.
• Physical characteristics of subjects. If relevant, note age, gender, clothing, etc. of individuals.
• Expressive body movements . This would include things like body posture or facial expressions. Note that it may be relevant to also assess whether expressive body movements support or contradict the use of language.

Brief notes about all of these examples contextualize your observations; however, your observation notes will be guided primarily by your theoretical framework, keeping in mind that your observations will feed into and potentially modify or alter these frameworks.

Sampling Techniques

Sampling refers to the process used to select a portion of the population for study . Qualitative research, of which observation is one method, is generally based on non-probability and purposive sampling rather than probability or random approaches characteristic of quantitatively-driven studies. Sampling in observational research is flexible and often continues until no new themes emerge from the data, a point referred to as data saturation.

All sampling decisions are made for the explicit purpose of obtaining the richest possible source of information to answer the research questions. Decisions about sampling assumes you know what you want to observe, what behaviors are important to record, and what research problem you are addressing before you begin the study. These questions determine what sampling technique you should use, so be sure you have adequately answered them before selecting a sampling method.

Ways to sample when conducting an observation include:

Ad Libitum Sampling -- this approach is not that different from what people do at the zoo--observing whatever seems interesting at the moment. There is no organized system of recording the observations; you just note whatever seems relevant at the time. The advantage of this method is that you are often able to observe relatively rare or unusual behaviors that might be missed by more deliberate sampling methods. This method is also useful for obtaining preliminary observations that can be used to develop your final field study. Problems using this method include the possibility of inherent bias toward conspicuous behaviors or individuals and that you may miss brief interactions in social settings.

Behavior Sampling -- this involves watching the entire group of subjects and recording each occurance of a specific behavior of particular interest and with reference to which individuals were involved. The method is useful in recording rare behaviors missed by other sampling methods and is often used in conjunction with focal or scan methods. However, sampling can be biased towards particular conspicuous behaviors.

Continuous Recording -- provides a faithful record of behavior including frequencies, durations, and latencies [the time that elapses between a stimulus and the response to it]. This is a very demanding method because you are trying to record everything within the setting and, thus, measuring reliability may be sacrificed. In addition, durations and latencies are only reliable if subjects remain present throughout the collection of data. However, this method facilitates analyzing sequences of behaviors and ensures obtaining a wealth of data about the observation site and the people within it. The use of audio or video recording is most useful with this type of sampling.

Focal Sampling -- this involves observing one individual for a specified amount of time and recording all instances of that individual's behavior. Usually you have a set of predetermined categories or types of behaviors that you are interested in observing [e.g., when a teacher walks around the classroom] and you keep track of the duration of those behaviors. This approach doesn't tend to bias one behavior over another and provides significant detail about a individual's behavior. However, with this method, you likely have to conduct a lot of focal samples before you have a good idea about how group members interact. It can also be difficult within certain settings to keep one individual in sight for the entire period of the observation.

Instantaneous Sampling -- this is where observation sessions are divided into short intervals divided by sample points. At each sample point the observer records if predetermined behaviors of interest are taking place. This method is not effective for recording discrete events of short duration and, frequently, observers will want to record novel behaviors that occur slightly before or after the point of sampling, creating a sampling error. Though not exact, this method does give you an idea of durations and is relatively easy to do. It is also good for recording behavior patterns occurring at a specific instant, such as, movement or body positions.

One-Zero Sampling -- this is very similar to instantaneous sampling, only the observer records if the behaviors of interest have occurred at any time during an interval instead of at the instant of the sampling point. The method is useful for capturing data on behavior patterns that start and stop repeatedly and rapidly, but that last only for a brief period of time. The disadvantage of this approach is that you get a dimensionless score for an entire recording session, so you only get one one data point for each recording session.

Scan Sampling -- this method involves taking a census of the entire observed group at predetermined time periods and recording what each individual is doing at that moment. This is useful for obtaining group behavioral data and allows for data that are evenly representative across individuals and periods of time. On the other hand, this method may be biased towards more conspicuous behaviors and you may miss a lot of what is going on between observations, especially rare or unusual behaviors.

Alderks, Peter. Data Collection. Psychology 330 Course Documents. Animal Behavior Lab. University of Washington; Emerson, Robert M. Contemporary Field Research: Perspectives and Formulations. 2nd ed. Prospect Heights, IL: Waveland Press, 2001; Emerson, Robert M. et al. “Participant Observation and Fieldnotes.” In Handbook of Ethnography. Paul Atkinson et al., eds. (Thousand Oaks, CA: Sage, 2001), 352-368; Emerson, Robert M. et al. Writing Ethnographic Fieldnotes. 2nd ed. Chicago, IL: University of Chicago Press, 2011; Ethnography, Observational Research, and Narrative Inquiry . Writing@CSU. Colorado State University; Pace, Tonio. Writing Field Reports . Scribd Online Library; Pyrczak, Fred and Randall R. Bruce. Writing Empirical Research Reports: A Basic Guide for Students of the Social and Behavioral Sciences. 5th ed. Glendale, CA: Pyrczak Publishing, 2005; Report Writing . UniLearning. University of Wollongong, Australia; Wolfinger, Nicholas H. On Writing Fieldnotes: Collection Strategies and Background Expectancies.” Qualitative Research 2 (April 2002): 85-95; Writing Reports . Anonymous. The Higher Education Academy.

Structure and Writing Style

How you choose to format your field report is determined by the research problem, the theoretical perspective that is driving your analysis, the observations that you make, and/or specific guidelines established by your professor. Since field reports do not have a standard format, it is worthwhile to determine from your professor what the preferred organization should be before you begin to write. Note that field reports should be written in the past tense. With this in mind, most field reports in the social sciences include the following elements:

I.  Introduction The introduction should describe the specific objective and important theories or concepts underpinning your field study. The introduction should also describe the nature of the organization or setting where you are conducting the observation, what type of observations you have conducted, what your focus was, when you observed, and the methods you used for collecting the data. You should also include a review of pertinent literature.

II.  Description of Activities

Your readers only knowledge and understanding of what happened will come from the description section of your report because they have not been witness to the situation, people, or events that you are writing about. Given this, it is crucial that you provide sufficient details to place the analysis that will follow into proper context; don't make the mistake of providing a description without context. The description section of a field report is similar to a well written piece of journalism. Therefore, a helpful approach to systematically describing the varying aspects of an observed situation is to answer the "Five W’s of Investigative Reporting." These are:

• What -- describe what you observed. Note the temporal, physical, and social boundaries you imposed to limit the observations you made. What were your general impressions of the situation you were observing. For example, as a student teacher, what is your impression of the application of iPads as a learning device in a history class; as a cultural anthropologist, what is your impression of women participating in a Native American religious ritual?
• Where -- provide background information about the setting of your observation and, if necessary, note important material objects that are present that help contextualize the observation [e.g., arrangement of computers in relation to student engagement with the teacher].
• When -- record factual data about the day and the beginning and ending time of each observation. Note that it may also be necessary to include background information or key events which impact upon the situation you were observing [e.g., observing the ability of teachers to re-engage students after coming back from an unannounced fire drill].
• Who -- note the participants in the situation in terms of age, gender, ethnicity, and/or any other variables relevant to your study. Record who is doing what and saying what, as well as, who is not doing or saying what. If relevant, be sure to record who was missing from the observation.
• Why -- why were you doing this? Describe the reasons for selecting particular situations to observe. Note why something happened. Also note why you may have included or excluded certain information.

III.  Interpretation and Analysis

Always place the analysis and interpretations of your field observations within the larger context of the theories and issues you described in the introduction. Part of your responsibility in analyzing the data is to determine which observations are worthy of comment and interpretation, and which observations are more general in nature. It is your theoretical framework that allows you to make these decisions. You need to demonstrate to the reader that you are looking at the situation through the eyes of an informed viewer, not as a lay person.

Here are some questions to ask yourself when analyzing your observations:

• What is the meaning of what you have observed?
• Why do you think what you observed happened? What evidence do you have for your reasoning?
• What events or behaviors were typical or widespread? If appropriate, what was unusual or out of ordinary? How were they distributed among categories of people?
• Do you see any connections or patterns in what you observed?
• Why did the people you observed proceed with an action in the way that they did? What are the implications of this?
• Did the stated or implicit objectives of what you were observing match what was achieved?
• What were the relative merits of the behaviors you observed?
• What were the strengths and weaknesses of the observations you recorded?
• Do you see connections between what you observed and the findings of similar studies identified from your review of the literature?
• How do your observations fit into the larger context of professional practice? In what ways have your observations possibly changed your perceptions of professional practice?
• Have you learned anything from what you observed?

NOTE: Only base your interpretations on what you have actually observed. Do not speculate or manipulate your observational data to fit into your study's theoretical framework.

IV.  Conclusion and Recommendations

The conclusion should briefly recap of the entire study, reiterating the importance or significance of your observations. Avoid including any new information. You should also state any recommendations you may have. Be sure to describe any unanticipated problems you encountered and note the limitations of your study. The conclusion should not be more than two or three paragraphs.

V.  Appendix

This is where you would place information that is not essential to explaining your findings, but that supports your analysis [especially repetitive or lengthy information], that validates your conclusions, or that contextualizes a related point that helps the reader understand the overall report. Examples of information that could be included in an appendix are figures/tables/charts/graphs of results, statistics, pictures, maps, drawings, or, if applicable, transcripts of interviews. There is no limit to what can be included in the appendix or its format [e.g., a DVD recording of the observation site], provided that it is relevant to the study's purpose and reference is made to it in the report. If information is placed in more than one appendix ["appendices"], the order in which they are organized is dictated by the order they were first mentioned in the text of the report.

VI.  References

List all sources that you consulted and obtained information from while writing your field report. Note that field reports generally do not include further readings or an extended bibliography. However, consult with your professor concerning what your list of sources should be included. Be sure to write them in the preferred citation style of your discipline [i.e., APA, Chicago, MLA, etc.].

Alderks, Peter. Data Collection. Psychology 330 Course Documents. Animal Behavior Lab. University of Washington; Emerson, Robert M. Contemporary Field Research: Perspectives and Formulations. 2nd ed. Prospect Heights, IL: Waveland Press, 2001; Emerson, Robert M. et al. “Participant Observation and Fieldnotes.” In Handbook of Ethnography. Paul Atkinson et al., eds. (Thousand Oaks, CA: Sage, 2001), 352-368; Emerson, Robert M. et al. Writing Ethnographic Fieldnotes. 2nd ed. Chicago, IL: University of Chicago Press, 2011; Ethnography, Observational Research, and Narrative Inquiry . Writing@CSU. Colorado State University; Pace, Tonio. Writing Field Reports . Scribd Online Library; Pyrczak, Fred and Randall R. Bruce. Writing Empirical Research Reports: A Basic Guide for Students of the Social and Behavioral Sciences. 5th ed. Glendale, CA: Pyrczak Publishing, 2005; Report Writing. UniLearning. University of Wollongong, Australia; Wolfinger, Nicholas H. On Writing Fieldnotes: Collection Strategies and Background Expectancies.” Qualitative Research 2 (April 2002): 85-95; Writing Reports. Anonymous. The Higher Education Academy.

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Dashpivot article – How to write a Site Visit Report for construction

How to write a site visit report for construction

What should be in a construction site visit report.

A site visit report for construction is essential in capturing the progress, challenges, and conditions observed on a construction site. Here's a breakdown of what should typically be included in a site visit report report:

• Project Reference: The construction project name and reference ID.
• Location: The exact address or co-ordinates of the construction site.
• Date of Site Visit: The specific date(s) when the visit was recorded.
• Prepared By: The name of the individual or team responsible for the report.
• Project Overview: A brief description of the construction project and its significance.
• Purpose of Visit: The main objectives or reasons for the site visit.
• Names, titles, and affiliations of all individuals present during the site visit, including site supervisors, engineers, contractors, stakeholders, etc.
• Planned activities, areas inspected, and topics discussed during the visit.
• Construction Progress: Status of ongoing construction activities, milestones achieved, and work remaining.
• Equipment & Material Status: Condition and availability of machinery, tools, and materials.
• Safety Observations: Notes on safety measures in place, potential hazards observed, and any safety incidents that may have occurred.
• Quality of Work: Observations related to the quality and standards of the construction work.
• Team Dynamics: Interactions among the construction team, including any challenges or bottlenecks in workflows.
• Highlights: Significant accomplishments or milestones achieved since the last visit/report.
• Issues/Challenges: Problems, delays, or potential risks observed during the visit.
• Actionable suggestions or solutions based on the observations and findings. This might include fixes, interventions, or changes in procedures.
• Relevant photos from the site visit that showcase progress, challenges, or specific areas of interest. Ensure that photos are labeled or captioned appropriately with timestamps, geotagging and markup.
• A brief recap of the main observations, emphasizing the overall status and health of the construction project.
• Details about planned interventions, further visits, or any immediate actions required based on the report's observations.

How do you plan for a construction site visit report?

Planning a construction site visit report is crucial to ensure the visit is effective and that the subsequent report is comprehensive and valuable. Here's a systematic approach to planning a construction site visit report:

• Determine the main reason for the site visit. Is it a routine check, a response to a reported issue, or to monitor a specific phase of the project?
• Familiarize yourself with the status and findings from prior reports to understand the project's progression and to identify any outstanding issues.
• Outline what you intend to inspect and the issues you aim to address.
• Allocate time for specific activities, such as meetings with the site manager, inspecting particular areas, or reviewing certain processes.
• Inform them about your visit, discussing your agenda and objectives.
• Request any specific materials, equipment, or personnel you might need during the visit.
• Gather project plans, previous site visit reports, safety protocols, and any other relevant documentation that will help guide your visit.
• Ensure you have the necessary personal protective equipment, such as a helmet, safety shoes, high-visibility vest, and any other site-specific safety gear.
• Carry tools for documentation: notebook, camera (if allowed), voice recorder, and measuring tools, if necessary.
• Determine whom you need to meet, such as the site supervisor, safety officer, project manager, or specific workers. Ensure they are available during your visit.
• Familiarize yourself with the site's safety protocols.
• Ensure you are informed about potential hazards and the safety measures in place.
• Set aside time to discuss findings, concerns, or clarifications with the on-site team. It's beneficial to address issues or misconceptions immediately.
• Set Report Deadlines:
• Determine when your report will be written and by when it needs to be distributed to stakeholders. Setting a deadline will ensure timely follow-ups and actions.

How often should you run site visit reports?

Here's a general guideline for determining the frequency of site visit reports:

• Large-Scale Projects: Bigger projects such as skyscrapers or major infrastructure projects might warrant weekly or even more frequent reports, especially during critical phases.
• Medium-Scale Projects: Residential complexes, mid-sized commercial buildings, or similar constructions may require bi-weekly to monthly reports.
• Small-Scale Projects: Smaller projects, like home renovations, might need bi-monthly or even quarterly reports unless there are significant changes or issues.
• Initiation and Mobilization: Frequent reports can ensure the project's initial stages align with plans and guidelines.
• Critical Construction Phases: During essential stages, such as foundation laying or the installation of primary structures, more frequent reporting may be needed.
• Completion or Finishing Phase: As the project nears completion, visits might focus on ensuring the quality of finishing touches and adherence to project specs.
• Conducting site visits upon the achievement of significant project milestones can confirm progress and alignment with project goals.
• Some stakeholders or investors might have mandatory frequencies for site visits as part of their oversight or contractual obligations.
• If previous visits or reports highlight certain risks, problems, or deviations from the plan, it can be necessary to increase the frequency of visits to monitor corrective measures and developments closely.
• Unpredictable events such as severe weather conditions, labor strikes, or supply chain disruptions might require unscheduled visits to assess impacts and adjustments.
• Some projects might be under mandates from local or federal agencies, requiring specific site visit and report frequencies, especially if there are environmental or community concerns.
• In the wake of safety incidents or if particular high-risk activities are underway, increased visit frequency can reinforce safety measures and ensure compliance with safety standards.

What should a completed site visit report look like?

After you've written your construction site visit report, it should look along the lines of the example below.

Use this free Construction Site Visit Report template for your next project

Use a standardised construction site visit report.

Make it easy for your team to write construction site visit reports by using a standardised site visit report template .

The digital construction site visit report comes standardised with all the fields and sections to run site visit reports smoothly with all the information. you need, first time.

Customise the site visit report with any extra information you need to capture on site to show the progress on the project.

Distribute your digital construction site visit report for your team on mobile or tablet so they can write it on site and sync it back to the office when it's completed.

Build automated processes for your construction site visit reports

Make it easy for your team to request, write and sign off on construction site visit reports by using a dedicated site visit report app .

Create automated workflows with automatic notifications for when someone needs to write a report, or give signoff approval.

Share completed site visit reports quickly and easily as PDF or CSV with brand colours and logo for a professional construction site visit report.

Take and attach photos directly on site from your phone with automatic timestamps, geotagging, markup and smart tags for a well documented construction site visit report.

Site diary template

Complete and organise your daily diaries more efficiently.

Meeting Minutes template

Capture, record and organise those meeting minutes.

Progress Claim template

Streamline and automate the progress claim process to get paid faster and look more professional.

Sitemate builds best in class tools for built world companies.

About Nick Chernih

Nick is the Senior Marketing Manager at Sitemate. He wants more people in the Built World to see the potential of doing things a different way - just because things are done one way doesn't mean it's the best way for you.

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Writing a Report – Visit to the Hospital

Mar 15, 2020 | Report Writing | 15 |

Write a report Extended students 150-200 words – 8 Marks for Content and 8 Marks for Language Core Students 100-150 words – 6 Marks for Content and 6 Marks for Language

Model Answer Past paper question

The trip to the big hospital in our city was a truly enlightening and educational experience. The highlight of the visit was the tour of the various departments, where we got to see how a hospital operates and the different specialties that work together to provide patient care.

We had the opportunity to visit the emergency room, where we saw how the staff worked efficiently and calmly under pressure to attend to patients with various medical emergencies. We also had the chance to see the operating rooms, where we witnessed the latest surgical technologies in action and learned about the important role that sterilization plays in preventing infections.

In addition, we learned about the different types of imaging tests, such as X-rays and MRIs, that are used to diagnose medical conditions. We also had the opportunity to interact with some of the medical professionals, including doctors and nurses, who answered our questions and provided us with valuable insights into their careers.

Overall, the trip to the big hospital was an eye-opening experience that gave us a deeper understanding of how a hospital function and the important role that each department plays in delivering quality healthcare. I would highly recommend this trip to other classes as it provides a great opportunity to learn about the healthcare system and the different careers in the field.

About The Author

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A TRIP TO THE HOSPITAL – REPORT

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Report writing languge tips, 15 comments.

TRIP TO HOSPITAL

INTRODUCTION This report is based on a trip to a big hospital in our city called “IGMH” last week. This report will highlight mostly on the events that occured during the event and the reccomendations to improve the next trip. This report is submitted to the class teacher.

THE TRIP The whole trip was mostly based on seeing the doctors in action and the doctors giving us talks about their career. They even showed how to talk to patients and how to conduct some tests.

The trip was over all exciting. But the most exciting and the highlight of the trip was getting to watch a doctor in action. The doctor was doing a surgery of a heart and for biology students it benefits a lot.

SUGGESTIONS AND RECCOMENDATIONS

Even though the whole trip helped the students, the time give for the trip is too limited and short. Some of the students were unable to take notes and understand also.

So all of the students reccomend to exceed the time limit given for the student for the next year.

In conclusion, the overall trip was help ful. A student says “I get scared whenever i am in a hospital, but tgis trip helped me to over come it”. The whole trip benefited us even thought the trip was short.

THE HOSPITAL TRIP REPORT BY Zayin INTRODUCTION Recently, our class went a trip to a big hospital in our city. This trip was conducted by our school management for the students who are studying in grade 10, to make them aware about how the equipment of the hospital works and why those equipment are important. The principle purpose of this to highlight the events of our class visit to the hospital and explain why it is other classes. THE VISIT We went to the hospital as part of our lesson on last weekend. As we entered into the hospital, innumerable number of people were involving in varied activities. There was a person chosen from the management of the hospital to give information to us about the treatment they give in the hospital. Then he took us to the laboratory of the hospital and showed us some laboratory equipment that they use to do various experiments. After that he took us to the dialysis room where dialysis patients get their treatment. When we saw them we were very emotional because of the hard time they going through. Then we all went to the national cardio center where they treat people with heart related problems. We were mesmerized after seeing the huge machines they use in there. Finally, we went to the Intensive Care Unit (ICU), where they treat people in critical condition but we were not allowed to go inside that place. RECOMMENDATION Overall everyone who participated in this was elated after the trip as they got to see various equipment they use in the hospital and we learned so much about it, so I recommend it to other classes as it is worth going to a hospital for a class trip.

Trip to IGMH INTRODUCTION The aim of this report is to highlight the events occured during the trip to IGMH, where our class had to gather information for a lesson. In this report, it also gives reason why it is recommended for other classes to go to this hospital.

HIGHLIGHTS OF THE VISIT During our visit, we saw many doctors and nurses rushing through the lobby to get to patients rooms and to do their other duties. We waited in the lobby where we met an expert doctor who was our guide. He was friendly and had rich knowledge about many areas in the medical field. We were able to see doctors and nurses working together and using high-tech medical equipment to treat patients as well as experience how they use said machines. We were also given information and advice on how to deal with patients with different backgrounds, illnesses etc.

RECOMMENDATION AND CONCLUSION Overall, the trip was exciting and informative as we got to learn a lot about the world of medicine and see doctors in different fields in action. I recommend other classes to visit IGMH if they wish to get a first person experience of what and how it is like to work in the medical field.

– 199 words –

Report: A trip to the hospital Introduction Recently my class has gone on a field trip to one of the most successful hospital in our country which is known as Tree Top hospital. The purpose of writing this report is to highlight the events which had occurred during the trip, also to give some recommendation on how to improve this trip next time. Events of the trip As soon as we arrived at the hospital two staff who work at the hospital greeted us with a polite smile and directed us towards a room and distributed the students into groups. After that students were taken separately for a small tour of the hospital with at least 2 teachers with a group along with a hospital staff who, gave students information about the hospital during the tour. After finishing the small tour of the hospital the group of students were separately taken to the general ward of the hospital to visit some of the patients without disturbing them too much. Furthermore after that students were visited by senior cardiologist working in the hospital who gave students some information on how the human heart works and showed the students a video of a heart transplant surgery which happened at the hospital. Conclusion The trip provided students a variety of information however, the field trip was quite short so students were not able to clear some doubts. I recommend the school to arrange the field trip for a longer period of time next year.

This report is based on a trip grade 10 students visit to our city hospital Muli regional hospital (MRH) last Sunday. Although, we mostly saw the doctors and nurses working together,they also give us information about there career. Also the doctors shows us how they get ready for any surgeries. Another point, they told us how to talk to patients family if the surgery is a success or a loss. Furthermore, doctors also talk us how to react in emergency situation and complicated times. The most highlighting point is they show us a vedio of a surgery. However, the doctors talk very fast. Some students did not understand few things. Also the time was very short we did not saw every where. So many students recommend to take a nother trip and have enough time to understand and take notes. To conclude the trip was enjoyable. Some students ware scared to see the video of the surgery. The whole trip teaches us many thing even it was fast though.

A TRIP TO THE HOSPITAL This report is about the trip we had to the big hospital in our city, written upon the request of our teacher.This includes highlights from the hospital and reasons for recommendation to other classes. INTRODUCTION The trip mostly revolved around the equipment used in hospitals and different methods of treating patients and after they gave us a few lectures on how the machines work we saw a few demonstrations like MRI(Magnetic Resonance Imaging) and a few other machines.

We also got to hear a doctor explain why he chose this career path how he got here and some difficulties he faced getting to where he is now.But Above all it is without a doubt that the main highlight of this trip would be that we got to see a live surgery.There was a man that had to get stitches on his arm as he had got into an accident.Although we had to stay behind a pane of glass there was no doubt that all of us were interested and enjoyed the trip altogether.

RECOMMENDATION The information we learned at the hospital can prove to be an asset and will definitely give a benefit no matter who learns it so the other classes should also get a chance to go on this fabulous trip. CONCLUSION The trip was very interesting and we learned a lot of information in the short time that was available to us and we definitely didn’t feel bored as time for lectures were not too long and demonstrations were not too short and every student that had attended had learned something new and they would surely come again if given the opportunity.

A trip to the hospital INTRODUCTION

The following report purports summarise our findings during our class visit to the big Tree top hospital in our local city the past week. This report will highlight the events that occurred during our visit and followed by recommendations for the next trip conducted by the school.

First and foremost we were given a tour of the large medical facility and a demonstration of the medical equipment. After which we were allowed to follow selected doctors of throughout their daily medical tasks such as surgeries and checkups. We are granted the opportunity to see these heroes in action as doctors and nurses worked together to offer help and relief to the patients.

Secondly we were given a briefing by a board of doctors for students interested in following career paths in the medical sector either as doctors and nurses. The doctors took great care in weighting the pros and cons of a life in this sector.

CONCLUSION AND RECOMMENDATION

In a nutshell this trip was helpful and fruitful. However the time given for us was limited therefore the trip was hasty. Therefore it is the suggestions of students to make this a full day trip rather than a half day trip.

Last week our class visited Newlife hospital. One of the biggest, most developed hospitals in our city. The purpose of this report is to highlight the main events that occurred during the visit. The visit was organized by the science department of our class as part of a project on medical equipment. We arrived at Newlife hospital around 10:30 in the morning and we’re met by the director of the hospital Mr. Ahmed Ali. At first, we were shown a small presentation about the hospital followed by the talk of the director. After that, we had a tour of the hospital under the supervision of hospital staffs The most exciting part of the visit was seeing a live surgery done by the doctors. We also managed to study fascinating facts about different types of machinery and equipment that are used in different laboratories In conclusion, students were amazed to learn new information on medical equipment. However, a large number of students felt that the visit was too short. I suggest that next year’s hospital visit should be well balanced

Chang Gung Memorial Hospital. Report by: Shaffa Introduction. On 13th March our class went on a trip to the “Chang Gung Memorial Hospital”. The purport of this report is to highlight the main aim of the visit and to suggest why it is recommended for other classes. The Trip The trip was mainly aimed for grade 10 science stream students, as this will help them when they choose their career after their exams. First of all, the CEO gave a brief introduction about the hospital and its history. Then, the doctors showed us how the machines are worked and how important their job actually is. They also gave a good impression on the students when they had friendly conversations with their patients. What most of the students found truly eye-catching was a doctor was giving surgery to a heart patient. Some of the students also got to assist them at their work. After the tour, we were given a small test the diagnose our what we have learnt. Conclusion All in all, the trip was very informative and enjoyable. I highly recommend this trip to other classes as this will be great when you take up your career. I personally believe that grade 8 classes should get these opportunities more as it will help them when they take up their streams.

Visit to the hospital Report by:Enaash

Introduction

This report purports to highlight the events occured and what we learned from the visit to “IGMH” which is a well-known hospital in our city and to suggest how the visit could be improved.

Our class which is of twenty students had a thirty minutes visit to “IGMH” last Thursday. This acclaimed hospital was colossal and we were thrilled by the means of improved services of the hospital as we reached our destination. We were enthusiastic to see how doctors and nurses were actively engaged in their works. Moreover, we got the opportunity to interview some of the doctors regarding their career.

The overall visit was considerable. However, the visit intervened our school session. Further more, the visit was too short as the duration was thirty minutes.

Recommendation

I am of the opinion that the duration of the visit should be extended to at least one hour. Also, it would be more effective to visit the hospital during weekends as it would not intervene our school session.

AMINATH MAISA REPORT: A TRIP TO THE HOSPITAL

Introduction: Recently all the students of grade 10 went on a school trip to ADK hospital. This report aims to highlight the details and present what we learned from the whole trip. About the trip: As we arrived in the hospital, we were asked to choose a medical section we would like to see. A vast majority of students went with the operating room while a significant number of students decided to see the laboratory. In the operating room the students were stunned as they witnessed doctors and nurses working together with all the high-tech medical equipments. A doctor explained clearly how each equipment was used. Moreover students that decided to go to the laboratory were even allowed to handle some equipments and test them. Suggestions: Eventhough we managed to study fascinating facts, many students felt that the overall time for the trip was too short. Perhaps we could consider asking for more time in the next trip. Furthermore a number of students found that the teachers could have organised the schedule in a better way. This way none of the students will get lost and have a better sense of where they should be at the right time. Conclusion: All things considered the trip was really useful. We all got insight into the important medical things. For the reasons I have mentioned I highly recommend other classes having this kind of trip to a big hospital.

A visit to the hospital Recently our IGCSE english class went to the city hospital to know how the hospitak is functioned Firstly we went to the reception and our english teacher sought the permission for the visit. Then we went to the labourtary. The labourtary technician showed us how the machineries works and the procedure of blood testing. Next we visited the x-ray room. After wards we were taken to the wards. And there were so many patients lying on the bed. Finally we visited to the emergency room. They all were fully hygined. Also the staffs were very friendly to each other. Furthermore, the staffs of the hospital were very patient to the patients. The hospital facilities and services is very good. It would have been better if we get more time to spend in the hospital and to ask question about the hospital

TRIP TO THE HOSPITAL INTRODUCTION The aim of this report is to highlight what we learned during the trip to ADK, where our class had to gather information for a lesson. The purpose of writing this report is to highlight the events which had occurred during the trip, also to give some recommendations on how to improve our next trip. Almost all the students went on this trip. THE TRIP The whole trip is mostly based on seeing doctors in action and the doctors giving out their information’s about their career. They also showed how to talk to a patient and how to conduct some tests. we went separately to different places of the hospital so our one of the classmate said that he saw doctors and nurses working together and using all that high-tech medical equipment to treatment. Even one our classmate had fear of visiting a doctor, but after this experience has changed him completely. SUGESTIONS AND RECOMMENDATIONS I suggest for next trip we all want to see all the places all together not in different groups so we can see all the things. As all of us was in different group they saw something else and we saw something else. And their recommendations was really good.

Last week our class visited TTS hospital. One of the biggest, most developed hospitals in our city. The purpose of this report is to highlight the main events that occurred during the visit. The visit was organized by the school for our class as part of a project on medical equipment. As we arrived in the hospital, we were asked to choose a medical section we would like to see. A vast majority of students went with the operating room while a significant number of students decided to see the laboratory. In the operating room the students were stunned as they witnessed doctors and nurses working together with all the high-tech medical equipments. A doctor explained clearly how each equipment was used. Moreover students that decided to go to the laboratory were even allowed to handle some equipments and test them.

Introduction; The main aim of this report is to higlight about our trip to ADK hospital as a part of our biology studies and also to present the importance of recommending ot to other classes. The Visit; First of all, we were really fascinated to see an extremely developed hospital and, a vast majority of students were stunned to see the arrangements of the hospital. Moreover, we met specialists in different medical fields and got to clear some of our doubts from the topics of biology related to medical science. Also, the manager gave a tour of the overall hospital so we got a clear view of how the hospital runs. Furthermore, we saw the various types of machines and got to know the uses and how it works. Many students got emotional by seeing the patients and made dua for their recovery. Moreover, we were excited to meet the staff and workers of the hospital and they were helpful and kind ,which made our trip much more comfortable. We found that the hospital was hygiene and the staff took good care of the patients. We also got to interview some of the patients according to the disease they are suffering from so that we can get to know the symptoms and the way they handle the disease more clearly. Conclusion; To sum up we can say this was really a useful visit for us as biology students. I strongly recommend this trip to other classes also if the students are interested in medical field ,because this could be a helpful guideline for the students interested in this field.

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