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Change to PCS travel: MARADMIN 001/16 now in effect

Photo By Sgt. Michelle Reif | A YouTube video describes the details of Marine administrative message 001/16, which... ... read more read more

Photo By Sgt. Michelle Reif | A YouTube video describes the details of Marine administrative message 001/16, which states that all permanent change of station travel expenses will now be paid using the government travel charge card. This change is expected to make travel more efficient and cost effective and to protect Marines from being charged interest on their personal accounts. For more information, watch the video at https://youtu.be/V7WMkMVX8GQ or contact your unit agency program coordinator. (U.S. Marine Corps photo by Cpl. Michelle Reif/Released)   see less | View Image Page

CAMP LEJEUNE, NC, UNITED STATES

Story by cpl. michelle reif  , ii marine expeditionary force   march 2022">  .

CAMP LEJEUNE, N.C. - The busiest season for duty station changes is fast approaching and a new policy was recently released in an effort to make travel procedures smoother for Marines. According to Marine administrative message 001/16, beginning Jan. 1, Marines undergoing a permanent change of station must use their government travel charge card for all expenses related to the move. This policy replaces travel advances and protects Marines from being charged interest or overdraft fees on their personal accounts. “The main reason why we are doing this is because it makes moves more efficient and more cost effective,” said Chief Warrant Officer 2 Laura Brossman, the orders section officer in charge. “Most of the rest of the Department of Defense has already transitioned to it and they have been using it for a while.” The process begins when a Marine receives PCS orders. The Marine will log onto Marine Online and complete an outbound interview. Once the Marine has confirmed that they are in possession of a GTCC, the card will be activated 10 days prior to the date the Marine is scheduled to detach from their current unit. The card will deactivate 15 days after the approved report date. The Marine will then submit a travel voucher upon checking in to the new unit. Marines undergoing a permanent change of address will also complete an outbound interview on MOL but will not use the GTCC for the transition. “The biggest difference is that everything is automated now,” said Capt. Leslie Harkness, the agency program coordinator in charge of oversight for all the GTCC within the division. “Before, Marines would have to go print out their web orders, go to the [Installation Personnel Administration Center]… they would have to do all this stuff via paper and it would take a lot of extra time… to do the paperwork, and to have the advance sent to you… this makes the process much more seamless and smooth.” Some of the other benefits of the change that Harkness highlighted include the fact that Marines would not be charged interest on their personal accounts, they would have customer support from Citi Bank and their unit APC’s during the PCS transition. Using the card would not affect the Marines’ credit history. The money would be immediately available negating the need to wait for a travel advance. Also, the Marine would be in a mission-critical status during the move, meaning that they will not receive any bills or overdue notices until they check into their new unit. “It will make it easier for the Marine to not have to pay out of pocket for things in their PCS travel,” said Harkness. “It’s going to help the younger Marines especially.” Brossman emphasized the importance of keeping all purchase receipts and keeping track of statements through the Citi Bank website. The credit limit on the GTCC will be set based on the estimated cost of that Marine’s travel entitlements. Some of the expenses that are authorized to be charged to the card include authorized transportation expenses, lodging, meals and expenses previously paid with a dislocation allowance such as carpet cleaning or utility deposits. The card is not authorized for personal purchases such as uniform items or auto repairs. Use of the GTCC for personally procured moves, formally known as do-it-yourself moves, or permanent change of assignment moves is not authorized in connection with this policy. CWO4 Russell Johnson, a food service officer who recently underwent a PCA from 2nd Marine Logistics Group to 2nd Headquarters Battalion, thought that the use of the GTCC will be a great tool to teach younger Marines to be financially accountable and was surprised how easy the online module was. “The new outbound interview process is light-years easier than the old data sheets,” said Johnson. “It will save Marines time from having to run back and forth to IPAC so many times.” The Marine Corps has been transitioning to the outbound interview module for a couple of years. IPAC Camp Lejeune and the surrounding PACs are some of the last PACs in the Marine Corps to undergo the change. “Hopefully with the units and the IPAC working together, we can make it as smooth as possible,” said Brossman. “We are looking at March first for the targeted date for all units to receive training and to transition.” Harkness encouraged Marines to contact their administration shop to receive guidance or to answer any questions. From there, Marines can contact their IPAC or unit APC for more assistance. For more detailed information about the step-by-step process, Marines can watch a YouTube video explaining the MARADMIN by visiting https://youtu.be/V7WMkMVX8GQ. “Any unit is more than welcome to contact the IPAC for training on outbound procedures as well as any of the areas we support,” said Brossman. A class will be taught at the Camp Lejeune base theater Feb. 1, at 8 a.m. about the new process and personnel will be available to answer any questions. The class is open to all.

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Travel charge card

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• Per Diem Lookup

What is the travel charge card? The GSA SmartPay® 3 program provides charge cards to U.S. government agencies, as well as tribal governments, through master contracts that are negotiated with major banks. 

There are currently more than 560 Federal agencies, organizations and Native American tribal governments participating in the program, spending $30 Billion annually, through 100 million transactions on more than three million cards.

There are three types of travel accounts:

• Individually billed accounts are issued to employees to pay for official travel and travel-related expenses. The government reimburses employees for authorized expenses. The employee is responsible for making payment to the bank.
• Centrally billed accounts are established by some agencies to pay for official travel expenses. Centrally billed accounts are paid directly by the government to the bank.
• GSA SmartPay Tax Advantage Travel accounts  are new product offerings that combine an Individually Billed Account (IBA) and Centrally Billed Account (CBA), providing a means to obtain tax exemption automatically at the point of sale for rental cars and lodging charges. The combined features of CBAs and IBAs are a key characteristic of this product. When using the Tax Advantage Travel Account, charges for rental cars and lodging will be automatically billed to a CBA for payment. Charges for other travel-related purchases, such as meals and incidentals, are billed to the IBA portion of the account.

What is the benefit for federal agencies? Each agency or organization using the travel charge card receives a rebate based on sales volume. The sale refund is remitted to the organization. In addition, a separate refund is provided to agencies and organizations based on improving speed of payment.

How can travel managers make it happen? In 1988, Congress mandated that federal employees use the government travel charge card for all payments of expenses related to official government travel, with some exceptions. 

Travel managers should ensure that all of their travelers use their government-issued travel charge card for all purchases of travel-related services or products such as rental cars, hotel rooms, and telephone or Internet service.

Looking for more information on SmartPay?

The GSA SmartPay program provides charge cards to U.S. government agencies/departments, as well as tribal governments, through master contracts that are negotiated with major national banks. Additionally, to contact Travel Program call 888-472-5585 or email [email protected]

• Download the complete Federal Travel Regulation
• Joint Travel Regulations
• Foreign Affairs Manual

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

Government Travel Charge Card - Financial and Travel System Transition Guidance

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ALCGPSC 128/22 SUBJ: GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM: FINANCIAL AND TRAVEL SYSTEM TRANSITION GUIDANCE - UPDATE

• ALCGPSC 081/22 GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM: FINANCIAL AND TRAVEL SYSTEM TRANSITION GUIDANCE
• ALCOAST 096/22 COMMANDANT DIRECTS STAND UP OF FSMS INCIDENT MANAGEMENT TEAM
• Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST M4600.18 (series)
• Joint Travel Regulations (JTR)
• Personnel & Pay Procedures Manual, PPCINST M1000.0 (SERIES)
• This message cancels reference (A). Restrictions on the use of the Centrally Billed Account (CBA)remain. The expanded use of the Government Travel Charge Card (GTCC) Individually Billed Accounts (IBA) to support travel until the Financial Systems Modernization Solution (FSMS) Incident Management Team (IMT) objectives are met as indicated in reference (B)are extended as well. These policy waivers offer a reliable means of financial support, particularly for Permanent Change of Station, Long-Term TDY, and Disaster Evacuation Orders. Members who currently do not possess a GTCC are strongly encouraged to apply for one as soon as possible to prevent unnecessary charges to the CBA.  
• Mission Critical (MC): MC status will expire on 30 September 2022. If your "balance due" is not paid in full by 28 October 2022 your GTCC account will become past due. Cardholders are required to file a travel voucher within three (3) days of travel completion and should use split disbursement to pay the balance. Cardholders are reminded to use the same "pay to" method on their voucher that they selected on their travel authorization. Vouchers shall be submitted for all completed travel to obtain reimbursement or identify system issues that need to be resolved for payment. Personnel experiencing voucher complications will have until 13 October 2022 to have their accounts resolved and then settled in Citibank by 28 October 2022. Personnel unable to resolve complications by 13 October shall work with travel managers to document the complication and the steps taken to attempt resolution. If system complications continue to prevent reimbursement/payment, CG PSC(BOPS) can work with Citibank to re-age the balance and escalate the help ticket for resolution. Travel managers must contact the GTCC program managers with pertinent information for a decision to re-age the account by 13 October. The list of Travel Managers is available on our site:   https://uscg.sharepoint-mil.us/sites/psc_spo/psc-bops/GTCC%20Library/Forms/AllItems.aspx . If system problems continue to prevent reimbursement at that point, CG PSC (BOPS) can work with Citibank to re-age the balance and escalate the help ticket for resolution. Travel managers will contact the GTCC program managers with all pertinent member and voucher information for a decision to re-age the account.  
• Available Resources include the Travel Assist Team,   HQS-SMB-CG-1332 [email protected],   and Service Now (SNOW) help ticket: Submission - FSMS ( https://dhs.servicenowservices.com/fsms .). Members should continue to monitor their GTCC using CitiManager online tools, applications, and Direct Access. You can verify the account balance and status of the payment by calling the number on the back of your card which is (800) 790-7206. Alternatively, you can view your account statement via the CITI online Account Access. To learn how to access your account online, go to the link below: http://dcms.uscg.mil/GOVTrvl/Travel_Card/#How_do_I_access_my_GTCC_account_online   or visit Citi Commercial Cards   https://home.cards.citidirect.com/CommercialCard/login .  
• Credit Limits: Travel Manager authorization to establish credit limits is returned to the maximum of $9999. Upon expiration of (MC) the GTCC program will bulk lower the credit limits of those members above $9,999 unless they have a current balance above the set credit limit. Any requests above $9,999 will be forwarded to the GTCC program managers for approval as per reference (C). Travel Managers are reminded to lower credit limits when the temporary increase is no longer needed.  
• Disaster Evacuation: GTCC is authorized for Member and Dependent Per Diem for the number of allowable evacuation days limited by the evacuation order and actual days evacuated. GTCC cardholders may withdraw up to $415 per week in cash at ATMs against their GTCC account to cover member and family M&IE Expenses while evacuated under evacuation orders.  
• Proper use of the GTCC for PCS consists of the following: (1) Temporary Lodging Expense (TLE) at the old or new Permanent Duty Station (PDS): Charges related to this expense include lodging and meals while in temporary lodging. See Chapter 5, reference (D) for additional TLE information. (2) Fuel for Privately Owned Vehicles (POV), but only if POV is the authorized mode of transportation for the PCS travel. This is not a directly reimbursed item; it is paid in the form of a Monetary Allowance in Lieu of Transportation (MALT). MALT is a flat rate per mile and per vehicle entitlement based on the distance between the old and new PDS, as determined by the Defense Table of Official Distances (DTOD). (3) Lodging and meals en route: These items are not reimbursed directly. The member and dependents are entitled to a flat rate per diem for the number of allowable travel days based on the mode of transportation, not to exceed actual travel days as outlined in Chapter 5, reference (D). (4) Airfare/Train/Bus/Ferry for the member and concurrently traveling dependents and only if it is the authorized mode of transportation for the PCS travel. Personal travel arrangements made for Leave In Conjunction With Official (LICWO) travel cannot be purchased with the GTCC. See Chapter 3, reference (D) for further details regarding LICWO travel. (5) Alaska Marine Highway System (AMHS) is paid for using the GTCC and purchased through the TMC service provider. (6) Tolls and miscellaneous fees may be charged to the GTCC.  
• Misuse: Non-travel-related expenditures will still be considered misuse. GTCC may not be used for local travel, team gear, permissive orders, retirement/separation, personally procured moves, during leave, to/from leave site, LICWO travel, or for cash withdrawals exceeding reimbursable amounts. Commanders/Supervisors will ensure travel cards are used only for official travel-related expenses. Examples of misuse include, but are not limited to: (a) expenses related to personal, family, or household purposes except for authorized PCS expenses, (b) cash withdrawals from an ATM used during non-travel periods or not related to official government travel requirements are "not authorized." This includes, but is not limited to, any withdrawal of a credit balance remaining on the card, (c) intentional failure to pay undisputed charges in a timely manner, and (d) ATM cash withdrawals taken more than three days prior to official government travel. Cardholders who misuse their travel card may be subject to administrative or disciplinary action, as appropriate.  
• Commands are reminded to pay particular attention to those newly reporting cardholders who typically would not have been issued a travel card from the departing unit. As soon as they have completed their travel claims, ensure the travel card limits are reduced to the $50 minimum limit.  
• GTCC Non-availability/Eligibility: If a GTCC Account cannot be established for a member then the CBA should be used to the maximum extent possible and the member may use a personal credit or debit card for related commercial lodging and M&IE costs. The Travel Management Center (CWT Sato) shall still be used for official travel reservations, including disaster evacuation reservations.  
• Applicability: This policy does not apply to accession, separation, or retirement travel, nor does it affect the payment of advance pay or advance Basic Allowance for Housing to pay for rental deposits. Additionally, this policy does not apply to PCS travel for civilian personnel, Selected Reserve members, or Individual Ready Reserve members as these populations do not use the same order writing and outbound interview processes.  
• GTCC Travel Managers may direct questions to Mr. Michael Duchossois at 703-254-7175 or   [email protected]   or Mr. Matthew Falor at 703-258-5996 or   [email protected] .  
• Released by: RDML D. C. Barata, Commander, Personnel Service Center (PSC), and RDML J. P. Hickey, FSMS Incident Commander; Director of Operational Logistics (DOL), send.  
• Internet release is authorized.

This is an update from the U. S. Coast Guard Pay & Personnel Center  in Topeka, KS. We use this distribution list to keep our customers informed about USCG Travel policy and the ETS travel claim system. If you are no longer interested in receiving updates from PPC, please follow the link (at the end of this message) in the SUBSCRIBER SERVICES section to unsubscribe. Address any comments, concerns, or questions to PPC-SMB [email protected]. Also, please contact us by email if you have an announcement you would like to share with our customers

For more Coast Guard news, visit our online newsroom here.  

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