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How to edit a PDF on Mac

Often you’ll be required to fill in a PDF. Maybe you are applying for a loan, returning an item to a shop, making a request, or applying for a job. Whatever it is, it’s likely that the document you need to fill in is a PDF. This is because PDF is a universal format for documents and it works on Windows, macOS, Android or iOS–and looks the same on whichever platform you open it on.

That’s all fine, but it can be annoying to have to print it out, fill it in with a pen (which requires actual writing!) and then either scan it so you can email, or put it in the mail. Nobody wants to be wasting their time with those shenanigans.

So, what do you do when faced with PDF forms? Luckily it is easy to fill in a PDF on your Mac, and you don’t have to buy expensive software to do so. 

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The built-in macOS features make filling in and even signing a PDF easy. Depending on the version of macOS you are using, the PDF editing tools are either built in to Quick Look (which shows you a preview of a document when you press the spacebar), or you can open the PDF in the Preview app and access tools to add text to the PDF as well as highlight, underline and strikethrough text, rotate pages, add and remove pages, add arrows and other shapes, and add comments to PDFs.

It’s also really simple to add your signature to a PDF as we explain here: How to sign a PDF on a Mac .

But if you’d like to have a bit more flexibility when it comes to editing a PDF (including changing the existing text) there are a number of dedicated apps that can take your PDF editing to the next level. We look at some of them here: The best PDF editors for Mac .

In this article we show you how to edit PDFs on your Mac for free.

How to edit a PDF on a Mac using Quick Look

Quick Look is a great tool for opening a preview of anything on your Mac without needing to open the software associated with it. You can preview any document by locating it in the Finder (or if it’s on your desktop you can access it there). Just click on the file to select it and press the spacebar.

Here’s how to use the edit tools in Quick Look to fill in a PDF on a Mac:

• Find the PDF you want to edit.
• Select it and press the spacebar.
• When you press the spacebar a preview of the file will appear on your screen.
• In the top right of the preview, look for the icon that looks like a pencil. Click on it.

• When you click on the text tool a box will appear with the word Text inside. You can move this to position on your screen and type in whatever you want to add to the PDF. You will be able to move it around if you click inside the box so that a hand icon appears to turn into a fist.
• The text might be red by default. To change the appearance, select the text and then click on the “Aa” icon in the menu. A drop-down menu appears where you can choose the color, font and size of the text.
• Some forms are designed so that it is easier to fill them in and you may find that text boxes automatically appear where you need to type. It may even be the case that you can add a tick (or check) just by clicking in a box.
• Once you are finished, click on Done to save the changes.
• Now you can share the completed PDF.

How to add a signature using Quick Look

You can also add your signature all from within this Quick Look preview. To do so, follow these steps:

• Click on the Signature icon in the menu.

• Either use your trackpad to add the signature, or sign your name on a piece of paper and hold that up to the camera. You’ll get a better result if you use a thick black pen.
• Now just click on your signature and it will be added to the document.
• Drag it into place.

How to edit a PDF on a Mac using Preview

• You can use the various tools in Preview to add text, underline, highlight, draw on, and more to the PDF. We’ll walk through how to use these tools below, but for just adding text to a PDF the method is the same as that described above for Quick Look.

How to add text to a PDF on a Mac

Once you have the PDF document open in Preview  (or Quick Look), try clicking in the space where the PDF indicates you should enter some data. It is possible you will be able to type there; sometimes PDFs have been set up in such a way that Preview can tell where text should be entered. If that is the case adding text is a simple case of clicking in the correct area and typing.

If the text boxes aren’t set up correctly, you’ll need to create a text box yourself, here’s how.

• If you want to move text boxes around just click on them and drag.

How to tick (checkmark) a box in a PDF

It’s quite common for PDFs to have boxes that you are supposed to add a tick (√) or a cross (X). To add a cross, just use the X key, but what if you want to add a tick?

Sometimes a PDF is set up in such a way that the tick sign appears automatically (sometimes you need to click twice), but if it doesn’t here’s how to put a tick in the box:

• Click on the Text box (the T in a square).
• Move the text box onto the place where you need to add the tick.
• Type Option/Alt + V. This is how to type a tick on a Mac keyboard.
• If you don’t like the appearance of that tick (checkmark), try changing the font until you find one you like.
• When you are happy with your tick, copy and paste it to every place you need to use it in the document.

Alternatively you could cut and paste this: √

How to copy text from a PDF

There are times when you’ll want to copy text from one document into another, but this can be awkward in PDFs.

Preview has an easy solution, though. The first icon in the toolbar, which has an “A” with a bar that looks like the one you usually see in a word processor, enables the text selection option.

• Click this then find the words you want to save.

• Now you can paste the text into any document, or anywhere else in the PDF (as long as you create a text box).

How to add notes and comments to a PDF

Another useful feature found in the toolbar of Preview is Notes. This allows you to select an area on the document (text containing errors, say) and highlight it to alert your colleagues, or leave a reminder for yourself.

Now type in any thoughts you have, click on another part of the document, and the box will close into a yellow square.

If you want to see what’s in a note just click on it and it will expand.

How to create shapes in Preview

Preview also includes the ability to create shapes where you can highlight certain areas that you want to standout.

• Click on the icon that has a Square and Circle then select your shape from the menu.

• If you want to change the color of the shape, select the shape and click on the box with thick lines around it in the menu, this will bring up a color pallet.
• You can also change the thickness of the lines by clicking on the icons of three lines. There’s also the option to add a shadow to make the shape really stand out.

How to rearrange and add pages to a PDF

If the PDF you are editing has multiple pages, or if you want to add more pages to it, this can be easily done in Preview, here’s how.

• Start by clicking on the View Menu button in the menu (above the Aa tool).
• Choose Thumbnails . This will give you an overview of all the pages in the document.

• To remove a page from the PDF, click on the thumbnail of the page to select it and then press the delete key.
• To rearrange the pages in the PDF just click on a page thumbnail and drag it to move it up or down in the sidebar.

How to reduce a PDF file size

If you are trying to email a PDF to someone and the file size is a little on the large side you might like to reduce the size. This is a good idea if you were thinking of texting the PDF to someone, too.

• To reduce the size of the PDF, click File > Export as PDF .

• Click on Save .
• The resulting document will have a much smaller size.

Add a signature to a PDF

You may want to sign the document, and this too can be done in Preview. We have a more detailed tutorial about adding a signature to a PDF here , but the steps are as follows: 

• Go to the icon in the toolbar that looks like a scribble and select Create Signature.

• If you don’t get it right first time just click the Clear button and try again. Once you’re happy click the Done button and your signature will be saved into Preview, ready to use whenever you want to sign a document in the future.
• To actually insert the signature, click the scribble icon once more, then click on the signature you’ve created and it will appear on the document in a text box.
• Now drag the signature to the appropriate area, resize it if necessary, then click anywhere else on the document and the box will disappear, leaving behind your autograph.

Third-party apps

Preview is an excellent solution for quickly making changes to PDFs, but if you want to take things up to a professional level then you might consider a dedicated package. We have looked at a few tools for editing PDFs here . 

PDFelement for Mac , for example, has been purpose-built to create, edit and annotate PDFs. It can automatically reflow text and use OCR to turn paper documents or digital scans into editable PDFs; plus there’s the ability to create interactive forms out of Microsoft Word docs, and a whole host of other features.

If you frequently use or create PDFs then it’s certainly worth a look. There’s a free trial version of the software available where you can explore its capabilities, and if it meets your requirements then the prices start at £64.99/$69.99 for a one-year single-user standard license from the Mac App Store here , you can download the free trial here .

Author: Martyn Casserly , Contributor

Martyn has been involved with tech ever since the arrival of his ZX Spectrum back in the early 80s. He covers iOS, Android, Windows and macOS, writing tutorials, buying guides and reviews for Macworld and its sister site Tech Advisor.

Recent stories by Martyn Casserly:

• How to get InDesign on a Mac
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How to edit a PDF on Mac

This guide reveals how to edit a PDF on Mac without the need to buy any extra software

Knowing how to edit a PDF on Mac is sure to come in handy. After all, this universal document format is one of the most popular ways of distributing documents including forms to fill in, yet dealing with them can be a hassle if you don't know which software you should be using.

With Preview and Quick Look, however, you have everything you need and, since these two apps are already on your Mac, you don't need to spend a penny more (indeed, Preview is one of the best free PDF editors ). You'll be able to use them to fill in your details and tick boxes, draw shapes and even sign your documents. It's really easy to do!

Below we will take you through the steps needed to open and edit PDFs on your Mac. By the end, we're sure you won't be turning to any other software, although if you do want to take PDF handling to the next level, you may be interested in the best PDF editors . Before we do, let's summarize what you can do already:

Add text to a PDF on Mac

Add a signature to a pdf on mac , add shapes to a pdf on a mac, rearrange pages of a pdf on a mac .

Read on to see detailed instructions.

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Edit a PDF using Quick Look

1. Find a PDF that you want to edit and press the spacebar on your keyboard..

2. This will open Quick Look and allow you to see the PDF. To begin editing a PDF, click the pencil icon .

3. You will now be presented with a bar of editing tools.

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Edit a PDF using Preview

1. You can follow the steps above and select Preview from the Quick Look window .

2. You can also find a PDF that you want to edit and double click it. This should automatically open Preview unless there is another PDF viewer installed on your Mac.

3. If Preview is not opening, right-click the PDF and go to Open With > Preview .

4. Click the pencil icon and you will be presented with a bar of editing tools.

The editing process is the same in Quick Look and Preview. Both of these will allow you to add text, for example, which is essential for filling in forms – it certainly beats having to print it out and fill it in by hand before scanning it.

Some forms will allow you to move from box to box and tick, but others will require a bit more legwork on your part. Either way, Quick Look and Preview quickly allow you to quickly get the job done.

1. Click the Text tool . This looks like an A inside a box. (In Preview, you can also go to Tools > Annotate > Text ).

2. You should now see the word “Text” appear on the screen.

3. This is usually red but you can easily change the color. Click the Aa icon and then click the red box . This will allow you to pick a different color .

4. You can also change the font – again click Aa but this time use the dropdown font menu to pick the font you want to use .

5. The Aa menu also lets you resize the text . Look for the box showing a number (and the abbreviation “pt” for “point”). Then click the up and down arrows next to the number (or enter a number in the box).

6. There are also options to bold, italicize or underline text. Just click B, I or U .

7. Once you have chosen a text color and size, you can start to type .

8. You can then click inside the text box (the cursor will turn into a hand) and move the text wherever you would like it to go.

9. You can mark boxes using an X . You will need to keep clicking the Text tool to add more text.

10. When you are finished, click Done in Quick Look or go to File > Save in Preview .

You can also sign a form when using Quick Look or Preview. It's very easy to do and you can store a signature for future use.

1. When you're ready to sign, click the signature icon in the toolbar.

2. You have three options.

Click Trackpad and you can use your finger or a stylus to write your signature on your Mac's trackpad.

Click Camera and you can sign your name on a piece of paper and hold it in front of your Mac's camera to be scanned.

Click iPhone or iPad and, so long as your iPhone or iPad is signed into the same account as your Mac you will be prompted to use either device's screen to write your signature.

3. Select Done when you're finished to save your signature. You can also click Clear to start over .

4. You can then click the Signature icon to select the signature and drag it into position . You can click Create Signature if you want to add more signatures (perhaps you have different signatures for different purposes).

You may want to add shapes because you'd like to highlight something on a form. You may want to draw an arrow to ensure something doesn't get missed. Whatever your reason, you can easily create and add shapes to a PDF document in Quick Look and Preview.

1. Click the Shapes icon in the toolbar.

2. Select a shape from the dropdown menu, whether a square, curved-corner square, circle, speech bubble, star or hexagon. You will also see a line and an arrow. After doing so, the shape will appear on the screen.

3. You can then use the color tool to change the appearance of the shape.

4. You can also alter the border color of the shape – click the outline color tool and make your choice.

5. The shapes can be dragged around the PDF and placed in position. If you are using an arrow, click the dots at either end to lengthen and shorten it. Drag the dot next to the arrow head to alter where it is pointing ( drag the dot in the centre to create a bendy arrow ).

6. You can also use the magnifying option in the Shapes menu. Click it and you are able to make any text beneath it appear larger – it's a great way to draw attention to a section (a green dot allows you to alter the level of magnification).

If you'd like to change the order of a PDF document's pages, you need to use Preview.

1. Click the View Menu icon next to the name of the PDF document and select Thumbnails .

2. The pages of the PDF will be shown down the left side of the Preview window. You can rearrange them by clicking a thumbnail page and dragging it up and down .

3. You can also remove a page: just click on a thumbnail and press Delete on the keyboard. 

And there you go. That's how to edit a PDF on Mac. You can also learn  how to password protect a PDF on Mac , get to grips with how to clear cache on Mac , figure out  how to convert Apple Notes to PDF on iPhone, iPad and Mac , understand how to remote desktop on Mac and how to remote control your Mac from your iPhone , or discover  how to edit PDFs on iPhone and iPad . And while it may sound simple, it really pays to discover how to right click on Mac (we won't tell anyone if you didn't know).

David Crookes is a freelance writer, reporter, editor and author. He has written for technology and gaming magazines including Retro Gamer, Web User, Micro Mart, MagPi, Android, iCreate, Total PC Gaming, T3 and Macworld. He has also covered crime, history, politics, education, health, sport, film, music and more, and been a producer for BBC Radio 5 Live.

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How To Edit PDF Files Online For Free

Edit & sign pdf files online for free. fill out pdf forms online. change pdf text add text to pdf. edit existing pdf text. add image to pdf create links in pdf. edit hyperlinks in pdf. annotate pdf, upload your files.

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Rather not upload your files and work with them offline? Try Sejda Desktop . Same features as the online service, and the files never leave your computer. Use all your locally installed fonts.

Click 'Upload' and select files from your local computer.

Dragging and dropping files to the page also works.

Dropbox or Google Drive files

You can pick PDF files from Dropbox or Google Drive too.

Expand the 'Upload' dropdown and select your files.

Add text to PDF. Type on a PDF

Make sure the 'Text' tool is selected. Click anywhere on the PDF page to add text.

Change PDF text

Select the 'Text' tool in the top toolbar. Click any existing text to start editing. Make text bold or italic, change font size, font family and text color.

Add image to PDF

Click the 'Images' menu and select 'New Image'. Select an image from your computer and then add it to the PDF page. You can drag with your mouse to move it, drag on the corners to resize it.

Fill out PDF forms

Click any form field in the PDF and start typing. Form contains no input fields? Select the 'Text' tool to type text and the 'Forms' tool for checkmarks and radio bullets.

Add links to PDF and edit existing hyperlinks

Add new links to web URLs or pages in the document. Easily edit existing hyperlinks in the PDF.

Whiteout PDF

Cover part of the PDF page with a white rectangle so the contents is no longer visible.

Click the 'Shape' tool to add rectangular or ellipsis shapes to a PDF page. Change border or background fill color.

Find and replace in PDF

Easily find and replace all occurrences of words in a PDF.

Add form fields to PDF

Click on 'Forms' in the top menu and select the type of form input you want to add: Text, Multiline Text, Dropdown, Checkbox, Radio choices.

Click on the desired form field type and place it on the page. Enter the new field's name and, optionally, the default value.

Annotate PDF pages

Use the PDF annotator to strikethrough and highlight text on PDF pages. Click on 'Annotate', then choose the style and select text on page to apply.

Save your changes

Click the 'Apply changes' button to apply the changes and then 'Download' your edited PDF document.

Ready to edit your PDF online?

How to sign pdf, below we show how to add your signature to a pdf document, select your pdf document.

Click on 'Upload' to choose a file.

Create a signature

Click 'Sign' and then 'Add Signature' to create a new signature.

There are 3 methods to create a signature:

• Type your name
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Type your signature

Type your name and select the style you like best. You can choose from over 10 handwriting styles.

Draw your signature

Using your mouse, trackpad or pointer device draw your signature on the screen.

Add signature to a PDF page

Expand the Sign menu dropdown and select your signature. Scroll the page and click where you want to place it.

You can resize the signature by dragging on its corners.

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Adobe Acrobat

How to view and edit PDFs on a Mac.

Edit PDF text, images, and other elements in just a few steps.

Explore Adobe Acrobat

JUMP TO SECTION

Add text and more with Adobe Acrobat Online.

Open PDFs and make notes with Preview.

Learn how to edit a pdf on a mac device using adobe acrobat., follow these steps to edit pdfs on a mac., how to edit pdfs using acrobat pro., common questions about working with pdfs on a mac..

Explore PDFs on Macs with these tutorials.

Can you use PDFs on Macs and Apple devices?

• Yes. PDFs are one of the world’s most popular document formats, and it’s easy to use them on some of the world’s most popular computers.
• Macs and Apple devices come with PDF viewing software already installed. Also, iPhone, iPads, Macs, and other Apple products are fully compatible with Adobe Acrobat Pro, the leading software to work with PDF documents.
• Acrobat offers Mac users a complete PDF experience. Users can edit text and graphics, combine multiple files into a PDF, add security features, and more.

Explore the world of PDFs

Add text and more with Adobe Acrobat online services

Acrobat online is a free PDF editor that allows users to add comments, text, images, and doodles to a PDF. To open a PDF document in Acrobat online, just drag and drop it into the Acrobat online browser window.

Acrobat online includes a text tool, drawing tool, and other markup tools that let Mac users make notes and additions to a PDF file. However, it doesn’t let users edit or update existing text or images.

MacOS, the Mac operating system, includes Preview, a free PDF Mac app that lets users open, view, and comment on PDF files. Preview is the default option when opening PDFs on a Mac. So to open a PDF with Preview on a Mac, just double-click the document you want to view.

In Preview, you can annotate a PDF on Mac with strike through, underline, highlight existing text, adding comments, and adding shapes. Although you can’t edit existing text, you can add new text. Here are the steps to add new text in a PDF using the Preview app:

• Select Tools.
• Select Annotate.
• Tap the text icon.
• Place your cursor on the PDF where you want to add new text.
• Type the text.
• Use the text icon to change the font, size, and style of the text. You can also change the text color by clicking the color box in the upper right corner and choosing a shade from the dropdown color palette.

If you would like to crop a photo, follow these steps:

• Select the area of the image you wish to crop by clicking the image and dragging your cursor. A dotted line will appear and form a box.
• Continue dragging your cursor until the part of the image you want to remain is within the dotted lines.
• In the menu, select Tools.
• Select Crop.
• If you make a mistake, simply click Edit and Undo to start again.

Acrobat lets you do more than just view PDFs and make notes. Create a PDF from scratch, annotate files, work with images, and even create fillable PDF forms . In addition to changing the content of PDFs, Acrobat can also help you manage them. It includes numerous security features so users can password-protect and redact PDFs . You can also use the PDF converter to convert PDF files into other file formats and rely on a full set of editing tools to change everything about a document.

For best results, change your default PDF viewer to Acrobat on your Apple device. To do so, right-click on a PDF, go to Get Info › Open With, and set Acrobat as the default application. Once you do so, you’re up and running with a comprehensive, flexible app that will let you use PDFs to their full potential.

Try Acrobat today

If you’d like to try out the most reliable tools for editing PDFs, you can access them for free with Adobe Acrobat online services, which you can access using any internet browser. There you can quickly and easily communicate to collaborators what needs to be added, deleted, or changed. Just follow these steps:

• Navigate to the Edit a PDF tool in Acrobat online services.
• Click the “Select a file” button.
• Choose a file from your internal storage, cloud storage, or Google Drive, or drag and drop it from your desktop into the drop zone.
• After the file uploads, sign in with your Adobe login to use the tools to add text, highlight, draw, and more.
• Go to the Share menu to share the document with others via email or a link.

Acrobat online services are easy to use and offer you tools to highlight, underline, strike through, or add text. Plus, you can add sticky notes or even draw in the PDF . Your team will be able to clearly see where to apply changes, speeding your project’s completion.

Adobe Acrobat Pro has all the tools you need in one place to create PDFs, leave annotations and feedback, work with images, and make fillable forms. You can also make your PDFs even more secure with Adobe’s password protection and redaction tools. To make Acrobat the default PDF viewer on your Mac, simply follow the steps:

• Download Acrobat onto your computer.
• Right-click on a PDF file anywhere on your Mac — desktop, downloads, or another folder.
• Select Get Info.
• Select Open With.
• Set Acrobat as the default application.

How do I make a PDF file editable on a Mac?

If you open a PDF with Preview or Acrobat online tools, you can add notes, doodles, and comments to a PDF. By opening it with Acrobat, you can edit the main text, images, and other elements.

How do I edit a PDF on a Mac for free?

Acrobat online and Preview allow Mac users to open and view PDFs for free. Users can also add comments and markups, but they cannot edit the main body of a PDF with these free options, or a free trial of Acrobat .

Do Macs have a PDF editor?

The macOS includes Preview, an app for opening and viewing PDFs.

Explore PDFs on Macs with these resources.

Explore the best way to edit pdfs on a mac device..

Get the most out of your PDF experience with Acrobat.

Explore how to review and edit PDFs

Edit a PDF with Acrobat.

Discover how to edit graphics and text in a PDF or scanned PDF, and learn how to handle a password-protected PDF file.

Learn how to edit PDFs

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Read PDFs in Safari

Table of contents.

Whether you’re a new Apple enthusiast or a seasoned user, chances are you’ve been curious about how to read PDF in Safari. This guide will dive into everything you need to know about accessing and manipulating PDFs in Apple’s web browser.

Safari’s Dominance

Safari, Apple’s in-house browser, holds a significant portion of the global web browser market. While Chrome and Firefox have their loyalists, Safari remains the go-to for many macOS and iOS users, ensuring a streamlined, integrated experience across Apple devices.

PDF Reading on Mac, iPhone, & iPad

Yes, Safari can open PDFs across all Apple devices. On Mac, PDFs generally open in Preview by default, while iPhone and iPad users get a mobile-optimized reading experience within the browser. The rendering is smooth, with intuitive pinch-to-zoom features, making reading a breeze.

Making Safari Your PDF Viewing Pro

Getting Safari to consistently view PDFs in-browser involves tweaking some settings. The key is ensuring that the AdobePDFViewer.plugin is enabled in your Internet plug-ins folder. If you’re looking for more versatility, the App Store offers extensions to enhance the reading experience.

Keep It In-Browser: Bypassing the Preview

To make Safari open PDFs directly within the browser, instead of Preview:

• Go to Finder and select ‘Library.’
• Navigate to the ‘Internet Plug-ins’ folder.
• Ensure ‘AdobePDFViewer.plugin’ is present and enabled.

Safari’s Storytelling: PDF Read Aloud Features

Safari doesn’t natively read PDFs aloud, but there are text-to-speech features in macOS and iOS. With third-party extensions or macOS’s in-built ‘Speak’ feature, your PDFs can come to life audibly.

Boosting Safari: The Best Extensions Unveiled

From PDF editing to annotation, extensions can supercharge your Safari PDF experience. We’ve curated a list of the top 5 extensions that every Apple aficionado should consider.

5 Best PDF Extensions for Safari:

• Adobe Acrobat Reader Extension: Beyond just viewing, this Adobe Acrobat extension allows for PDF editing, signatures, and comments. Top 5 Features: Integrated with Adobe Cloud, Advanced Editing, Signature Collection, Commenting System, Mobile Synchronization.
• PDF Expert: Renowned for its smooth interface and powerful tools, it enhances PDF reading and editing like no other. Top 5 Features: Intuitive UI, Advanced Annotation, Form Filling, Password Protection, Bookmarks Integration.
• PDF Merge: As the name suggests, it lets you combine multiple PDFs effortlessly. Top 5 Features: Seamless Merging, File Reordering, High-Speed Processing, Compatibility with Major Web Browsers, Simple UI.
• PDF Viewer: A robust viewer with annotation capabilities, it’s ideal for both casual and power users. Top 5 Features: Multi-device Sync, Smart Zoom, Night Mode, Extensive Annotation Tools, iCloud Integration.
• PDF Download: Control how you interact with PDFs – whether you want to view them as HTML, open them directly, or save them for later. Top 5 Features: One-click Download, PDF-to-HTML conversion, Enhanced Security, Custom Viewing Options, Open with Preferred PDF Reader.

PDF on the Go: Using Safari on iPhone

To open PDF in Safari on your iPhone:

• Navigate to the webpage with the desired PDF.
• Tap on the PDF link. It should open directly within the Safari app.
• For easier access, save the PDF to iBooks or iCloud.

Make Safari Your Default PDF Maestro

If you’re tired of juggling multiple PDF readers on your Mac, setting Safari as the default is straightforward. Simply right-click a PDF, select ‘Open With’ > ‘Safari’, and make sure to use it as the default for all PDF files.

Downloading and Interacting with PDFs in Safari

• Snagging Your PDF: Simply click on the PDF link in Safari on Mac. Once opened, hover near the bottom to see the toolbar and select the ‘Download’ option.
• Web-to-PDF Magic: To export a webpage as a PDF, click ‘File’ > ‘Export as PDF.’ Choose your desired location, and voila!
• Print It Out: Want a physical copy? Once a PDF is open in Safari, simply go to ‘File’ > ‘Print’ or use the toolbar’s print icon.

The Best PDF Readers: A Quick Look

Speechify pdf reader.

Cost : Free to try

Speechify’s PDF reader brings the transformative power of text-to-speech technology directly to the realm of PDF documents. This tool allows users to listen to their PDFs rather than read them, ensuring that dense, text-heavy documents are more accessible and digestible. Among its top features are:

• High-Quality Voices : Converting PDF text into clear and lifelike audio, Speechify offers a range of natural-sounding voices for a genuine listening experience.
• Text Highlighting : As Speechify reads out the content, it highlights the corresponding text in the PDF, enabling users to follow along visually and reinforcing comprehension.
• Speed Control : Catering to individual preferences, listeners can adjust the reading speed, whether they need a quick overview or a deep understanding.
• Navigation Tools : Speechify’s PDF reader allows users to effortlessly navigate through pages, jump to specific sections, and bookmark crucial parts for easy reference later on.
• Offline Access : Users can download and save PDFs within the app, facilitating offline listening and ensuring uninterrupted access to their documents, regardless of internet connectivity.
• AI Cha t: Interact with Speechify’s AI bot in your PDF reader to ask important questions about your PDF.

Overall, the Speechify PDF reader offers an innovative solution for those looking to transform the way they engage with PDF content.

Adobe Acrobat Reader

Cost : Free, with Pro version available for a fee.

A favorite among many, Adobe Acrobat Reader offers a robust platform not only to view but also to edit and annotate PDF files. Whether you’re using Safari on macOS or Chrome on Android, Acrobat has plugins and apps to ensure compatibility.

Top 5 Features:

• Cloud Integration
• Advanced Editing
• Mobile App Synchronization
• E-signatures
• Compatibility with Multiple Web Browsers.

Preview (Apple’s Native Tool)

Cost : Free (Pre-installed on Apple devices).

Exclusive to Apple’s ecosystem, Preview is more than just a basic PDF viewer. Beyond letting you open PDF files, it offers seamless editing, annotation, and integration with other Apple apps like Mail and iBooks.

• Intuitive UI
• Annotation Tools
• Integration with macOS & iOS
• Image Editing
• Sign and Fill Forms

Foxit Reader

Cost : Free, with premium versions available.

As a leading PDF reader available on the App Store, Foxit supports both iOS and Android. Its lightweight nature doesn’t compromise on features, making it easy to read PDF documents, regardless of your device.

• Collaborative Review
• Document Security
• Bookmark Management
• Multi-Platform Support

Cost : $79.99 (One-time fee for macOS version).

A fan favorite for many MacBook and iPad users, PDF Expert brings advanced editing tools to your fingertips. With a sleek toolbar and a user-friendly interface, you can navigate, edit, and annotate with ease.

• Fluid Annotation
• Advanced PDF Editing
• Form Filling
• File Management
• Cross-device iCloud Sync

Sumatra PDF

Cost : Free.

A lightweight PDF viewer for Windows users, Sumatra PDF strips away unnecessary fluff to provide a straightforward reading experience. Although not directly integrated with Safari or Chrome, it’s a preferred choice for many.

• Fast Performance
• Open Source
• Minimalistic UI
• Bookmarks Sidebar
• Broad File Format Support

Nitro PDF Reader

Cost : Free, with Pro version available.

Beyond just reading PDFs, Nitro offers extensive tools to create, edit, sign, and share. Its compatibility with various web browsers ensures a smooth experience, whether viewing a webpage or a downloaded file.

• Digital Signatures
• PDF Creation
• Optical Character Recognition
• Document Conversion

PDF-XChange Viewer

Known for its snappy performance and rich features, PDF-XCh ange Viewer is a Windows gem. Although not native to the Safari app or iOS home screen, it’s revered for its advanced capabilities.

• Text Extraction
• Image Export
• Annotations
• Direct Typing on PDF
• Advanced Search

PDF Viewer (by PSPDFKit)

Cost : Free, with in-app purchases.

Whether on Android, iPhone, or iPad, PDF Viewer offers a mobile-optimized experience. With Apple support and integration, opening PDF files directly from the web or your iCloud storage is simple.

• Page Rotation
• Text Reflow

Gaaiho PDF Reader

A newer entrant in the PDF scene, Gaaiho ensures that users can view, edit, and collaborate on PDF documents with ease. Its intuitive design, coupled with advanced features, makes it a solid choice for both personal and professional use.

• Document Comparison
• Secure Encryption
• Collaboration Tools
• Extensive Editing Features
• Built-in Cloud Support

Why can’t I read PDF files in Safari?

This could be due to disabled plug-ins or conflicts with other PDF software. Ensure the AdobePDFViewer.plugin is enabled, and consider troubleshooting other installed PDF readers.

How do I change PDF settings in Safari?

Navigate to Safari’s preferences > Websites > PDF Documents. Adjust settings as desired.

How can I read PDF files on my Mac?

Use Safari, Preview, or a plethora of available PDF readers from the App Store.

How to View PDF in Chrome, Firefox, Safari, and IE?

Each browser either has native support or allows extensions/plugins for seamless PDF viewing.

How do I open PDF files in Safari on IPAD?

Tap the PDF link. Safari will render it within the browser.

How do I convert a PDF file to a different format?

Tools like Adobe Acrobat and online converters can help transform PDFs to desired formats.

Where can I find a free PDF reader for my Mac?

The App Store boasts a myriad of options, with Preview being the native and free tool provided by Apple.

• Previous How to Read a PDF in Microsoft Edge
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Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.

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How to Edit PDFs on iPad Using the Files App

The Files app that Apple rolled out with iOS 11 in 2017 came with a useful feature that many seldom use. In case you’re not aware, the app lets you perform basic editing of PDFs using your iPad. The app has various PDF editing tools that let you add a digital signature, fill out forms, and of course, manipulate the text of PDFs using several editing options. If you want to know how to edit PDFs on iPad, this quick guide is for you.

Download, Save, and Open PDFs on Your iPad

Before you can edit PDFs on your iPad, you need to download them from your iPad first and then save them to the Files app. If you received the PDF via AirDrop, simply follow the steps below to save, download and open it via the Files app.

• As soon as AirDrop finished sending the file to your iPad, tap on it.

• Save the file to any folder on your iPad.

• Tap on the PDF to open it.

How to Add A Digital Signature on the PDF

With the PDF opened in the Files app, you can add a digital signature to it.

Time needed:  1 minute

Follow the steps below to add your digital signature to a PDF.

How to Fill Out a PDF Form

If you need to fill out a form contained in a PDF, simply follow the steps below.

• Open the PDF in the Files app.
• Tap the Plus sign at the bottom of the screen.
• Tap Text from the Markup menu.

• Resize the text box to match the font size used in the PDF.
• Drag the text to the appropriate area in the PDF.

Add, Remove, or Rotate Pages of PDF

When you open a PDF in the Files app, you can do three additional things to the document: add, remove, or rotate pages.

• Tap and hold on to the thumbnail of the PDF, then click Rotate Left or Rotate Right .
• To insert a new page, tap and hold on to the page that you want to appear before the page you are inserting.
• Tap Insert Blank Page or Insert from File .
• To delete a page, simply tap and hold on the page, tap Delete , and confirm.

How to Add and Edit Text

You can edit the text in PDFs using third-party apps. You shouldn’t have any difficulty finding one from the App Store that suits your needs. Some of these apps are free while others are paid. Some of the apps we recommend include PDFElements and the more popular Adobe Acrobat Reader.

Bonus Tip: Google Drive App Lets You Open PDFs Using Third-Party Editors on Your iPad

For those of you who receive PDFs through the Google Drive app, you will be glad to know that you can save the file onto your iPad and open it directly using a third-party app. This means that if you installed a tool like Adobe Acrobat Reader , you can easily open the PDFs from Google Drive and start editing using the app.

I know this might be an additional cost for you to get one of these third-party PDF editors, but if you think you’ll be dealing more with PDFs, it may be worth your money to pay for the app. For further reading, check out how to merge files on iPhone .

5 thoughts on “ How to Edit PDFs on iPad Using the Files App ”

All fixed. It was actually this post that set me on the right path after reading Apple’s document. I fixed t hat confusion and gave credit to this for helping me grok the new way.

Oh, I’m sorry: he didn’t mention. Books – that came from. https://support.apple.com/en-us/HT205751

I somehow conflated these two. I will fix my post right now and thanks!

But you do not need the Books app now. I can edit PDF’s directly from Files or Safari (when found on line) wˆth Markup or convert a webpage to PDF and save it. Books seems unnecessary — am I missing something?

This is a little out of date. As of iPadOS 16, you can simply choose Markup from the Action menu in Safari. No specific need for the Files app though of course that’s where you have downloaded files. You don’t need Books and you can add text boxes directly to web pages and save it to your iPad or iCloud as a PDF. See my Medium post for more. https://medium.com/tonys-tech-corner/dont-buy-an-expensive-pdf-editor-your-ipad-can-edit-pdf-s-and-convert-web-pages-fae977e920df?sk=d21d9c096c9fff9a06883b31c360df38

Hi Tony, – Maybe I’m missing it, but the article doesn’t make any mention of the Books app at all. Perhaps the featured image at the top leads one to believe that’s what’s being used, but everything there refers to Files. – Yes, you can edit PDFs directly in Safari, but what if you need to save it afterwards, filled out? For that, you need to save to Files. – I will, however, talk to the author about adding in a section on filling out PDFs directly from Safari. In the meantime, it would be fantastic if you could edit your Medium post so it doesn’t say we recommend editing PDFs in the Books app. – Thanks so much for your feedback!

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• Arnold Zafra

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Pixelmator Pro is the best way to edit PDFs on a Mac after its latest update

If you buy through a BGR link, we may earn an affiliate commission, helping support our expert product labs.

With Pixelmator Pro update 3.5.8, users can now edit text in PDF files just like regular text layers, including in Apple PDFs exported from Safari, Keynote, or Pages. In addition, this Pixelmator Pro update adds the ability to create freely customizable outlines around text layers. It also adds a new collection of bento grid templates.

The developers explain that to “make the text editable again, Pixelmator Pro extracts the different types of data embedded in the original PDF, letting it recover the original text content, fonts, and formatting. Even if some of these elements are missing, for instance, if the original font is not installed on your Mac, you can still import the text, select a different font, and continue with your edits.”

Apple’s PDF support now works seamlessly: With this new text editing capability with Pixelmator Pro update, iWork users can export their work to PDF and continue editing it in Pixelmator Pro, as the project will remain fully editable and keep its original fonts.

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Customizable Text Strokes: The Style tool in Pixelmator Pro has also been improved, bringing an easy way to create custom outlines around text layers. You now have the option to add strokes inside, center, or outside of the text, choose from various stroke ends and corners, and even add dashed strokes to your text.

Pixelmator Pro is available for Mac at the Mac App Store as a one-time purchase of $49.99 .

This article talks about:

José is a Tech News Reporter at BGR. He has previously covered Apple and iPhone news for 9to5Mac, and was a producer and web editor for Latin America broadcaster TV Globo. He is based out of Brazil.

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• Upload the file you want to edit.
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• Draw, write, etc. on the full-size image of your PDF. You can zoom in and out on the page using the magnifying glasses buttons, undo changes, reset the whole page, and so on.
• Change the color, font, stroke size, etc. by opening the "Options" menu on the left.
• Click on "Save" and once more on the "Save" button to receive your edited PDF.

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Drag and drop your file into the box above to upload it. Browsing your computer or using a document from a cloud service is possible as well, of course.

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Dictionary & File Formats

PDF is short for Portable Document Format. PDF documents can contain formatted text, different fonts, hyperlinks, images, and even media such as sounds and videos.

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Pixelmator Pro update adds PDF text editing and new ‘bento’ templates

The popular image editing software Pixelmator Pro has just received another update with new features. This time, users are getting the ability to edit text in PDF files, as well as better support for Apple PDF files and new “bento” templates.

Editing PDFs with Pixelmator Pro

Editing text in PDF files can sometimes be complicated because PDF text is not originally editable. However, Pixelmator Pro 3.5.8 now lets users edit text in PDF files just like regular text layers. You can now replace, format, and style any existing text in PDFs using Pixelmator Pro tools. And if your Mac doesn’t have a specific font installed, you can still edit the text with a different font.

Also regarding PDFs, the latest Pixelmator Pro update improves support for Apple PDF files, which are PDF files exported by Apple apps such as Safari, Keynote, Pages, and Numbers. Users can also edit text in Apple PDF files with support for Apple’s SF Pro font.

“The new text editing capabilities in PDF files now allow for even more seamless integration between macOS iWork apps and Pixelmator Pro,” said the developers in a blog post . The update also makes it easier for users to create custom outlines around text layers with the option to add strokes inside, center, or outside of the text.

There’s another welcome change to Pixelmator Pro, and that’s the addition of new Bento Grid templates – which have become quite popular in Apple’s keynotes in recent years. There are 12 different templates for the web, social media, and more inspired by the popular Japanese lunch box.

The templates are perfect for highlighting exciting new product features, announcing app updates, or showcasing other creations in a neat and organized way. Each template also includes a variety of alternative color palettes to perfectly match your product or a specific theme.

Pixelmator Pro is available on the Mac App Store for $49.99 , and current users are getting the latest update for free.

• Photomator gets new file explorer on macOS with non-destructive editing
• Photomator now has a watermarking tool built into its iOS app
• The new Pixelmator Pro update enables a full HDR image editing workflow

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Filipe Espósito is a Brazilian tech Journalist who started covering Apple news on iHelp BR with some exclusive scoops — including the reveal of the new Apple Watch Series 5 models in titanium and ceramic. He joined 9to5Mac to share even more tech news around the world.

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NPR defends its journalism after senior editor says it has lost the public's trust

David Folkenflik

NPR is defending its journalism and integrity after a senior editor wrote an essay accusing it of losing the public's trust. Saul Loeb/AFP via Getty Images hide caption

NPR is defending its journalism and integrity after a senior editor wrote an essay accusing it of losing the public's trust.

NPR's top news executive defended its journalism and its commitment to reflecting a diverse array of views on Tuesday after a senior NPR editor wrote a broad critique of how the network has covered some of the most important stories of the age.

"An open-minded spirit no longer exists within NPR, and now, predictably, we don't have an audience that reflects America," writes Uri Berliner.

A strategic emphasis on diversity and inclusion on the basis of race, ethnicity and sexual orientation, promoted by NPR's former CEO, John Lansing, has fed "the absence of viewpoint diversity," Berliner writes.

NPR's chief news executive, Edith Chapin, wrote in a memo to staff Tuesday afternoon that she and the news leadership team strongly reject Berliner's assessment.

"We're proud to stand behind the exceptional work that our desks and shows do to cover a wide range of challenging stories," she wrote. "We believe that inclusion — among our staff, with our sourcing, and in our overall coverage — is critical to telling the nuanced stories of this country and our world."

NPR names tech executive Katherine Maher to lead in turbulent era

She added, "None of our work is above scrutiny or critique. We must have vigorous discussions in the newsroom about how we serve the public as a whole."

A spokesperson for NPR said Chapin, who also serves as the network's chief content officer, would have no further comment.

Praised by NPR's critics

Berliner is a senior editor on NPR's Business Desk. (Disclosure: I, too, am part of the Business Desk, and Berliner has edited many of my past stories. He did not see any version of this article or participate in its preparation before it was posted publicly.)

Berliner's essay , titled "I've Been at NPR for 25 years. Here's How We Lost America's Trust," was published by The Free Press, a website that has welcomed journalists who have concluded that mainstream news outlets have become reflexively liberal.

Berliner writes that as a Subaru-driving, Sarah Lawrence College graduate who "was raised by a lesbian peace activist mother ," he fits the mold of a loyal NPR fan.

Yet Berliner says NPR's news coverage has fallen short on some of the most controversial stories of recent years, from the question of whether former President Donald Trump colluded with Russia in the 2016 election, to the origins of the virus that causes COVID-19, to the significance and provenance of emails leaked from a laptop owned by Hunter Biden weeks before the 2020 election. In addition, he blasted NPR's coverage of the Israel-Hamas conflict.

On each of these stories, Berliner asserts, NPR has suffered from groupthink due to too little diversity of viewpoints in the newsroom.

The essay ricocheted Tuesday around conservative media , with some labeling Berliner a whistleblower . Others picked it up on social media, including Elon Musk, who has lambasted NPR for leaving his social media site, X. (Musk emailed another NPR reporter a link to Berliner's article with a gibe that the reporter was a "quisling" — a World War II reference to someone who collaborates with the enemy.)

When asked for further comment late Tuesday, Berliner declined, saying the essay spoke for itself.

The arguments he raises — and counters — have percolated across U.S. newsrooms in recent years. The #MeToo sexual harassment scandals of 2016 and 2017 forced newsrooms to listen to and heed more junior colleagues. The social justice movement prompted by the killing of George Floyd in 2020 inspired a reckoning in many places. Newsroom leaders often appeared to stand on shaky ground.

Leaders at many newsrooms, including top editors at The New York Times and the Los Angeles Times , lost their jobs. Legendary Washington Post Executive Editor Martin Baron wrote in his memoir that he feared his bonds with the staff were "frayed beyond repair," especially over the degree of self-expression his journalists expected to exert on social media, before he decided to step down in early 2021.

Since then, Baron and others — including leaders of some of these newsrooms — have suggested that the pendulum has swung too far.

Author Interviews

Legendary editor marty baron describes his 'collision of power' with trump and bezos.

New York Times publisher A.G. Sulzberger warned last year against journalists embracing a stance of what he calls "one-side-ism": "where journalists are demonstrating that they're on the side of the righteous."

"I really think that that can create blind spots and echo chambers," he said.

Internal arguments at The Times over the strength of its reporting on accusations that Hamas engaged in sexual assaults as part of a strategy for its Oct. 7 attack on Israel erupted publicly . The paper conducted an investigation to determine the source of a leak over a planned episode of the paper's podcast The Daily on the subject, which months later has not been released. The newsroom guild accused the paper of "targeted interrogation" of journalists of Middle Eastern descent.

Heated pushback in NPR's newsroom

Given Berliner's account of private conversations, several NPR journalists question whether they can now trust him with unguarded assessments about stories in real time. Others express frustration that he had not sought out comment in advance of publication. Berliner acknowledged to me that for this story, he did not seek NPR's approval to publish the piece, nor did he give the network advance notice.

Some of Berliner's NPR colleagues are responding heatedly. Fernando Alfonso, a senior supervising editor for digital news, wrote that he wholeheartedly rejected Berliner's critique of the coverage of the Israel-Hamas conflict, for which NPR's journalists, like their peers, periodically put themselves at risk.

Alfonso also took issue with Berliner's concern over the focus on diversity at NPR.

"As a person of color who has often worked in newsrooms with little to no people who look like me, the efforts NPR has made to diversify its workforce and its sources are unique and appropriate given the news industry's long-standing lack of diversity," Alfonso says. "These efforts should be celebrated and not denigrated as Uri has done."

After this story was first published, Berliner contested Alfonso's characterization, saying his criticism of NPR is about the lack of diversity of viewpoints, not its diversity itself.

"I never criticized NPR's priority of achieving a more diverse workforce in terms of race, ethnicity and sexual orientation. I have not 'denigrated' NPR's newsroom diversity goals," Berliner said. "That's wrong."

Questions of diversity

Under former CEO John Lansing, NPR made increasing diversity, both of its staff and its audience, its "North Star" mission. Berliner says in the essay that NPR failed to consider broader diversity of viewpoint, noting, "In D.C., where NPR is headquartered and many of us live, I found 87 registered Democrats working in editorial positions and zero Republicans."

Berliner cited audience estimates that suggested a concurrent falloff in listening by Republicans. (The number of people listening to NPR broadcasts and terrestrial radio broadly has declined since the start of the pandemic.)

Former NPR vice president for news and ombudsman Jeffrey Dvorkin tweeted , "I know Uri. He's not wrong."

Others questioned Berliner's logic. "This probably gets causality somewhat backward," tweeted Semafor Washington editor Jordan Weissmann . "I'd guess that a lot of NPR listeners who voted for [Mitt] Romney have changed how they identify politically."

Similarly, Nieman Lab founder Joshua Benton suggested the rise of Trump alienated many NPR-appreciating Republicans from the GOP.

In recent years, NPR has greatly enhanced the percentage of people of color in its workforce and its executive ranks. Four out of 10 staffers are people of color; nearly half of NPR's leadership team identifies as Black, Asian or Latino.

"The philosophy is: Do you want to serve all of America and make sure it sounds like all of America, or not?" Lansing, who stepped down last month, says in response to Berliner's piece. "I'd welcome the argument against that."

"On radio, we were really lagging in our representation of an audience that makes us look like what America looks like today," Lansing says. The U.S. looks and sounds a lot different than it did in 1971, when NPR's first show was broadcast, Lansing says.

A network spokesperson says new NPR CEO Katherine Maher supports Chapin and her response to Berliner's critique.

The spokesperson says that Maher "believes that it's a healthy thing for a public service newsroom to engage in rigorous consideration of the needs of our audiences, including where we serve our mission well and where we can serve it better."

Disclosure: This story was reported and written by NPR Media Correspondent David Folkenflik and edited by Deputy Business Editor Emily Kopp and Managing Editor Gerry Holmes. Under NPR's protocol for reporting on itself, no NPR corporate official or news executive reviewed this story before it was posted publicly.

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Google Pixel 8's Flagship AI Photo Editing Feature Coming to iPhones

Google next month will make its latest AI-powered photo editing feature available to all users of Google Photos on iOS, the company has announced .

The edits mimic the kind of possibilities afforded by more professional editing tools like Photoshop, except Magic Editor achieves its automated results via AI, rather than the user having to do them manually.

The editing tool debuted as one of the headline AI features on the company's flagship phone when it launched six months ago, and has since been exclusive to Google Pixel 8 owners and Google One subscribers. The tool will become available to all users of Google Photos starting May 15.

Google Photos for iOS and Android will include 10 Magic Editor saves per month. To use more than that, users will need to buy a Premium Google One plan, which starts at 2TB of storage for $10 per month or $100 annually.

In addition to Magic Editor, Google is bringing several more editing tools to Google Photos, including Photo Unblur, Sky suggestions, Color pop, HDR effect for photos and videos, Portrait Blur, Portrait Light (plus its add light/balance light features), Cinematic Photos, Styles in the Collage Editor, and Video Effects.

To use the AI features, Apple devices must be running iOS 15 or later. Google Photos is a free download for iPhone and iPad available on the App Store .

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Top Rated Comments

Every digital photo is a fake though and every edit just another addition to the lie. AI is just another log for the fire.

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