bp travel excel sheet

Excel Tutorial: How To Enter Blood Pressure In Excel

Introduction.

Today, we are going to learn how to enter blood pressure in Excel and why it's important for health management . As we all know, monitoring blood pressure is crucial for maintaining good health, and keeping a record of it can provide valuable insights for individuals and healthcare professionals.

So, let's dive into this Excel tutorial and discover the most efficient way to keep track of our blood pressure!

Key Takeaways

• Monitoring blood pressure is crucial for maintaining good health and can provide valuable insights for individuals and healthcare professionals.
• Setting up an Excel sheet for tracking blood pressure involves naming the worksheet, formatting cells, and inputting date and blood pressure readings.
• Creating a visual representation of blood pressure readings over time through a line chart in Excel can provide clarity and insight.
• Utilizing Excel's functions for analysis, such as calculating average blood pressure readings and using conditional formatting, can help in identifying abnormal readings and organizing data.
• Regularly tracking blood pressure in Excel can help in identifying concerning trends and making necessary lifestyle or medication adjustments for better health management.

Setting up the Excel sheet

Entering blood pressure readings in Excel can help you keep track of your health over time. Follow these steps to set up your Excel sheet for recording your blood pressure readings.

First, open Excel on your computer and create a new workbook. This will be where you will enter and save your blood pressure readings.

Once the new workbook is open, name the worksheet something that is easy to remember and reference. For example, you can name it "Blood Pressure Tracker" or "Health Log."

Next, format the cells in your worksheet to make it easy to enter and read the blood pressure readings. You can designate one column for the date of the readings and another column for the actual blood pressure readings (systolic and diastolic).

Entering blood pressure data

When entering blood pressure data into Excel, it is important to follow a structured approach to ensure accuracy and ease of analysis. Here is a step-by-step guide on how to enter blood pressure readings in Excel.

A. Input the date of the blood pressure reading into the designated cells

Start by selecting the designated cells where you want to input the date of the blood pressure reading. Once selected, simply type in the date of the reading in the format that you prefer (e.g., mm/dd/yyyy or dd/mm/yyyy).

B. Enter the systolic blood pressure reading in the next set of cells

After entering the date, move to the next set of cells where you will input the systolic blood pressure reading. Type in the numerical value of the systolic blood pressure in the selected cells.

C. Input the diastolic blood pressure reading in the corresponding cells

Finally, input the diastolic blood pressure reading in the corresponding cells. Similar to the systolic reading, type in the numerical value of the diastolic blood pressure in the designated cells.

Creating a chart for visual representation

Visualizing blood pressure readings over time can provide valuable insights into trends and patterns. Creating a chart in Excel allows for a clear and concise representation of this data.

• Open your Excel spreadsheet and navigate to the worksheet containing the blood pressure readings.
• Click and drag to select the range of cells containing the date and corresponding blood pressure readings.
• With the data range selected, go to the "Insert" tab on the Excel ribbon.
• Click on "Line Chart" in the Charts group, and select the specific chart subtype that best fits your data (e.g., 2D Line Chart).
• Excel will automatically generate a basic line chart based on the selected data range.
• Double-click on any element of the chart to open the "Format" pane on the right-hand side of the Excel window.
• In the "Chart Elements" section, check the box next to "Axis Titles" to add labels for the x-axis (date) and y-axis (blood pressure).
• Click on the chart title to edit it directly and provide a clear, descriptive title for the chart.
• Adjust the appearance of the chart by changing the color, style, and other formatting options to enhance its visual appeal and clarity.

Utilizing Excel's functions for analysis

When it comes to managing and analyzing blood pressure readings, Excel offers a variety of functions and tools that can simplify the process. Here are some ways you can use Excel to make sense of your blood pressure data.

Step 1: Organize your data

Before you can calculate the average blood pressure readings, you need to ensure that your data is organized in a clear and understandable format. Create columns for systolic and diastolic readings, as well as the date and time of each measurement.

Step 2: Use the AVERAGE function

Once your data is organized, you can use the AVERAGE function to calculate the average blood pressure readings. Simply select the cell where you want the average to appear, type =AVERAGE( and then select the range of cells containing your blood pressure readings. Press Enter to see the calculated average.

Step 1: Identify the threshold for abnormal readings

Before you can apply conditional formatting, you need to determine the threshold for abnormal blood pressure readings. This could be based on medical guidelines or recommendations from your healthcare provider.

Step 2: Apply conditional formatting

Once you have identified the threshold, you can use Excel's conditional formatting feature to automatically highlight any readings that fall outside of the normal range. This can help you quickly identify any potential issues or trends in your blood pressure data.

Step 1: Sort the data

If you want to organize your blood pressure readings in a specific order, you can use Excel's sorting function. Simply select the column you want to sort by, go to the Data tab, and choose either Ascending or Descending order.

Step 2: Filter the data

If you want to focus on specific subsets of your blood pressure data, you can use Excel's filtering function. This allows you to easily hide or display certain readings based on specific criteria, making it easier to analyze and interpret your data.

Tracking progress and making adjustments

Tracking your blood pressure readings in Excel is a useful way to monitor your health and make informed decisions about your lifestyle and medication. Here's how you can track your progress and make adjustments based on the data:

• Blood Pressure Readings: Input your blood pressure readings into the designated cells on your Excel spreadsheet. Be sure to record both your systolic and diastolic readings, as well as the date and time of each measurement.
• Consistency: Aim to input your blood pressure readings at consistent intervals, such as once a day or once a week, to accurately track changes over time.
• Chart Creation: Use Excel's charting tools to create a visual representation of your blood pressure readings over time. This can help you identify any patterns or trends.
• Data Analysis: Review the numerical data alongside the chart to look for any concerning fluctuations or consistent high or low readings.
• Lifestyle Changes: If you notice a trend of high blood pressure readings, consider making lifestyle changes such as increasing physical activity, reducing sodium intake, or managing stress levels.
• Medication Adjustments: If your blood pressure readings consistently remain high despite lifestyle changes, consult with your healthcare provider about potential adjustments to your medication regimen.

Tracking blood pressure in Excel is a crucial part of managing your overall health. By recording and analyzing your blood pressure readings, you can gain valuable insights into your cardiovascular health and make informed decisions about your lifestyle and medical care. I encourage all readers to take advantage of Excel's capabilities for comprehensive health tracking and incorporate blood pressure monitoring into their routine. To enter your blood pressure in Excel, simply follow the steps outlined in this tutorial for easy reference: input the date, systolic and diastolic readings, and any additional notes into the designated cells.

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How to Create a Trip Planning Spreadsheet [5 Free Templates]

• Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

• Launch your browser, then go to https://sheets.google.com/ .
• Click “ Blank ” under the “ Start a new spreadsheet ” section.

• Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

• Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
• To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

• Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

• Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
• Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
• Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
• Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
• Budget: Track your day-to-day expenses and see how much money you’re left with.
• Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
• Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

• Click on the first cell (cell A1) in the upper-left corner of your worksheet.
• Enter your preferred column header, such as “Location”  (as used in our example).
• Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

• Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

• Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

• Nearby shops and attractions
• Room prices

For the Transportation tab

• Travel date and times
• Flight details, such as flight schedule and flight number
• Car rental company, including name, address, and contact number

For the Budget tab

• Daily budget
• Total budget
• Total amount spent
• Amount remaining
• Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

• Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

• On the side panel that appears, click the drop-down list under the “Format cells if…”  menu.

• Select  “Text is exactly”  from the options.

• Type  “Done”  in the “Value or formula”  field.
• Click on the “Done”  button to save your changes.

• Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

• Select the cells you want to display in alternating colors.
• On the menu bar, select “Format” > “Alternating colors.”

• Choose your preferred color, then click the  “Done”  button to save your changes.

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

• Categorize your itinerary into multiple days (which are color-coded for organization)
• Describe your activities in a separate section and indicate the time and location where you’ll do them
• List the diners or restaurants where you can eat near the location of your activity
• Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

• Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
• Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
• Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
• Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
• Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

• Set a completion status for each of your to-dos
• Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
• Add notes to each item on the list
• Set a due date for your to-dos
• Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
• Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

• Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
• List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
• Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
• Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

• Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
• Add notes about your packing list
• Categorize your items by location, like the beach, conference, office, and other places
• Classify your things by type, such as clothing, money, documents, electronics, etc.
• Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

• Pick a location that your current finances can accommodate.
• Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
• When selecting a hotel or apartment, choose one that’s near major transportation lines.
• Weigh whether taking a bus would be more cost-effective than taking a flight.
• Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

• 4 Free Google Sheets Itinerary Templates To Plan Your Trip
• Build a Schedule Template in Google Sheets [Free Downloads]
• The 9 Best Google Sheets Templates to Streamline Your Life
• Google Sheets Expense Tracker: Free Template & How to Use
• Ultimate Guide to Making a Google Sheets Timeline

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Need help in bptravel travel automation

I am doing automation on bptravel website where i want to take data of customers like departure date,arrival date,name etc. from excel file… and finally writing the total cost and reference number for each customer in excel file.

In sequence process at first for reading the data from excel sheet i used the Read Range Activity and then i used For each Row activity and in its body i used select item,type into,click Activity… i used select item for FROM option and used input text as :- row(“Flying_From”).ToString

and after that i assigned the reference number and total with variables and at last for writing the data in excel sheet i used Write Range Activity.

@abhilashshekhar use write line activity after get text activity to know whether it is writing or not

Hi @abhilashshekhar

–After read reading the excel you will get datatable for that datatable add two columns to your datatable and then –Once you got the reference number and total with in the for loop row(“”)=reference number and row(“”)=total –after for each row activity use write range activity to write entire data into the excel

got it thanks

If your problem solved mark it as solution so that other can help full who are searching this kind of questions

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Blood Pressure Chart

Our free blood pressure chart and blood pressure log allow you to track your blood pressure, aiding you in being aware of and gaining control over your blood pressure and health. Since normal blood pressure levels can change with age, weight, height and many other factors, you should consult your doctor or caregiver to determine your appropriate target blood pressure, which can be entered into the blood pressure log. The blood pressure charts below are a quick reference for low, normal and high blood pressures.

Blood Pressure Charts

These blood pressure charts will give you a quick reference of blood pressure levels for adults 18 and older.

Download the Blood Pressure Charts in PDF format.

Printable Blood Pressure Log

Other Versions

Description.

When you measure your blood pressure, you are not always next to your computer. This printable blood pressure log allows you to write down your results no matter where you are.

Print this blood pressure log and attach it to your fridge or bathroom mirror or close to wherever you typically test your blood pressure.

Older Versions

License : Private Use (not for distribution or resale)

"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer

This blood pressure chart spreadsheet lets you track your systolic (SBP) & diastolic (DBP) blood pressures over time.

Remember to enter notes next to your entries regarding diet, exercise, and stress level, so you can see the effects they may have your blood pressure.

Consult your doctor or caregiver to find out what your target blood pressure should be.

Update 11/8/2021 : Based on the request from a doctor of one of the users, the average and range (min/max) of BPM, SBP & DBP are calculated and included in the header area (in both the new XLSX and Google Sheets versions).

Update 7/31/2013 : In the new Excel 2007+ version, I've added Heart Rate (BPM) to the chart as a secondary axis.

Blood Pressure Log - Large Print

This large-print version of the blood pressure log was designed to allow you to write larger and add more notes than the 2-column version.

Using the Blood Pressure Chart

The Blood Pressure Chart can be a great aid in gaining control over your blood pressure, and ultimately your health.

• Enter your target blood pressure (this should be given to you by your doctor or caregiver).
• Next, each time you take your blood pressure, use the printable blood pressure log to simply fill in the date, time, pressure readings and any notes.
• Finally, create a visual representation of your blood pressure readings over time using the spreadsheet to enter the dates, times, SBP, and DBP. You might want to update this once a week or every other week. This chart will help you to quickly see trends.

Medicine, herbal remedies, caffeine, exercise, diet and many other things can affect your blood pressure. Make sure to track these things in the notes next to your blood pressure entries. This may help you see what kind of affect they have.

Tips to get accurate blood pressure readings

You can take your blood pressure at anytime. The following tips will give you more accurate results:

• Use the restroom beforehand.
• Wait at least half an hour after having consumed caffeine, alcohol, medicine, or herbal remedies.
• Rest and relax for around 4 minutes beforehand (sitting or lying down).
• Follow the correct process of taking your blood pressure, based on the type of device you're using (digital blood pressure monitor or manual blood pressure methods).

Blood Pressure References and Resources

• High Blood Pressure at nia.nih.gov - An article written by the National Institute on Aging, including contact information for other resources
• Understanding Blood Pressure Readings at heart.org - Information about blood pressure, how to control it, and many other articles about your health in relation to blood pressure.

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• Travel Quotation

Travel Quotation Template in Excel

Download Template.net's Free Travel Quotation Excel Templates That Are Perfect for Travel Agencies and Booking Tours! We Have Simple or Basic Quotation Spreadsheets That Are 100% Editable and Customizable to Individual Business Requirements. What’s More, There’s No Need for Customers to Go Anywhere When Inquiring or Paying because These Are Fully Shareable Online! Download Any Sample Today for Free!

Get Access to All  MS Excel Templates

Customers and clients are very much particular with their budget, especially when it comes to going on a trip or an adventure. For a seller and buyer to better understand each other, a travel agency must prepare a tour package quotation or a price quotation. A Business Quotation for a travel agency is a formal document that shows the pricing of a service order. It gives the clients a clearer view of how the pricing and booking work. Typically, it contains a price breakdown of a travel package, bus transportation, and hotel accommodation.  

In creating a service quotation, details including the itemized list, description, amount, and additional notes are important. A quotation must also contain a table divided into columns and rows that is dependent on the number of items necessary. But don’t worry! We prepared everything for you. Browse through Template.net’s Ready-Made Travel Quotation Templates in Excel file format. All of these sample quotation forms are equipped with a well-structured table, a header, and a notes section. Have the freedom to choose from any of our quality-focused quotations. Add the travel items alongside prices. 

When editing, you can conveniently do it with the help of Template.net’s beautifully designed editor tool. The good thing about our tool is that it does not require installation. You just need to access your internet and redirect it to your web browser. Now, send clients a reliable Simple Quotation . Don’t forget to subscribe to download the rest of our quality-focused offerings. So, waste no time and grab now!

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Blood Pressure Log

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Excel "Blood Pressure Tracker" Template

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Thanks for your feedback.

Dave - I can live with showing just the "AM" and "PM," and then adding a horizontal-axis label beneath them that gives the date-span of the whole set of readings depicted in the line chart.  Thanks for your help!

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Click to see Newest Versions for One Month

Click on a graph below to go to another page with a larger image and where you can download the Blood Pressure Tracker form to record your own blood pressure and pulse rate (heart rate), plus get instructions and download the example.  These files are in Excel .xls format and can be opened using Microsoft Excel or the free OpenOffice.org spreadsheet "Calc."  To download the free OpenOffice Suite go to http://download.openoffice.org/ .

Free Blood Pressure Charts

As an additional feature in the One Month downloads, graphs of Four-Day Running Averages for Blood Pressure values and Pulse Rate are also provided.

Comments Received:

Bunbury, Western Australia : Thank you for creating & sharing the Blood Pressure Tracking Excel templates.  It is very much appreciated .

Montreal, Canada : Thank you so much for the free templates to chart Blood Pressure (found using Google Search for Templates, OpenOffice and of course BP). I found them very useful. I used the "Once a Day for a Month" for six months last year to follow my own progress, printed out the color charts and provided them to my doctor. I downloaded it again today to help a friend chart hers for the next few months.

Port Douglas , Queensland, Australia : I came across your site after a very exhaustive search for a graphing tool for my BP logs that I had created over the past 6 months.  Yours is just the tool I need.  THANKS SO MUCH

London, England : I would like to thank you for the BP charts on your site.  Great!  I have sheets and sheets of figures but the graphs are far more informative.  ( I am a retired architect and visual information means more to me. )

Also check out Human Circulatory System - Blood Pressure by Dr. Ray L. Winstead

  Lifestyle Recommendations for Long Term Health by Dr. Andrew C. Browe  

Back to Blood Pressure Tracking Homepage

Back to Dr. Winstead's Homepage

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How to Create the Ultimate Travel Spreadsheet

Creating the ultimate travel spreadsheet can make planning and organizing your trip a breeze. You can customize your itinerary to fit your travel preferences and easily adjust it as your plans change, making collaboration with your group of travel buddies easier. In this article, we'll walk you through the steps to plan a travel itinerary using a spreadsheet.

Alternatively, if you want to save time and not create your spreadsheet from scratch, simply buy our professionally designed travel spreadsheet template that you can use as a starting point. I'll shamelessly plug them below :)

1. Set Up Your Spreadsheet

You can use Microsoft Excel or Google Sheets to create your spreadsheet. This will contain all the information you need and serve as the central hub for all your travel planning activities. Create a shared spreadsheet that everyone in the group can access and edit. Add tabs at the bottom of the spreadsheet for different aspects of your trip, such as flights, accommodations, itinerary activities, and expenses.

2. Research Activities and Create a Daily Itinerary

Research activities at your destination and add them to your spreadsheet. Create a daily itinerary that outlines your activities for each day of your trip. Fill in the itinerary by adding information to each column. Start by adding the dates of the trip and then add in the details of each day, such as the location you'll be visiting, the accommodations you'll be staying in, and any activities you have planned.

3. Book Accommodations and Transportation

Book your accommodations and transportation using the information in your spreadsheet. Use websites like Airbnb and Booking.com to find affordable accommodations and transportation options.

4. Track your Travel Expenses

As you book your accommodations and transportation, create a budget tab to track your travel expenses. Use columns for the date, expense category, vendor, amount, and any notes. Use formulas to automatically calculate totals for each category and for the overall trip. This will help you stay on budget and split travellers’ expenses. Make sure your friends pay you back!

5. Share Your Itinerary

Once you've finalized your itinerary, share it with your travel companions. This will help ensure everyone is on the same page and knows what to expect during the trip.

6. Pack for Your Trip!

Finally, it's time to pack your bags and head out on your adventure. Create a packing list in your travel spreadsheet to ensure that you haven't forgotten anything important, such as your passport, tickets, or travel insurance documents.

In conclusion, creating the ultimate travel spreadsheet can be a game-changer for your travel planning, especially for travel groups. With a little bit of time and effort, you can create a customized spreadsheet that fits your needs and helps you stay on track with your plans and budget. So, start planning your next adventure and get ready to hit the road with your new travel spreadsheet in hand!

If you want to save time and not create your spreadsheet from scratch, simply buy our professionally designed travel spreadsheet that are used by many other wanderlusters like yourself!

Travel Itinerary Google Sheets Template

Travel Itinerary Excel Spreadsheet Template

The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

WHERE WILL YOU TRAVEL NEXT?

• Stockholm in 2 Days | An Informative Guide for the Swedish Capital
• A Fabulous Guide To One Day In Riga Latvia
• How To Spend 2 Days In Prague
• How To Spend 4 Days In Hong Kong: A Travel Guide To Central & Kowloon
• A Tasty Encounter at Jalan Alor Street Food Market, Kuala Lumpur
• A 3 Day Singapore Itinerary
• Beach Destinations Australia | 25 Sensational Places To Visit
• Tasmania Road Trip Itinerary | 17 days around Van Diemen’s Land
• Far North Queensland Itinerary | Palm Cove, Daintree Rainforest, Fitzroy Island & More

Give us your feedback of the Trip Planner Template below!

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CONTINUE PLANNING YOUR TRAVELS

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Tasmania Road Trip Itinerary | 17 days around Van Diemen’s Land

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City Guide | How To Spend 3 Days in Hobart Tasmania

Accommodation Review | Into The Woods – Palmwoods, Queensland

Accommodation Review | The Keep – Goulds Country, Tasmania

28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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BLUE PLANIT

How To Use Travel Mapper

Matt - January 4, 2023

What You'll Learn

• How to get the most out of Travel Mapper to plan your trip and while on your trip.
• How to perfect your trip plan.
• Free version vs. paid versions

Planning Your Trip

Generate a template.

Start using Travel Mapper by opening a Google Sheet and navigating to Extensions in the menu bar. At the bottom, you'll see Travel Mapper.

Follow the menu from Extensions → Travel Mapper → Start Here → Generate Template

While we're here, notice the other menu options within Travel Mapper. View Map is handy to reopen the map if you close it. Use Help to contact us if you have any trouble. Ok, back to that template we're generating..

Click Generate Template to automatically create the Travel Mapper template for your Google Sheet. You'll have the option to choose a Sample Template or an Empty Template . Choose Sample to get familiar with an example itinerary in Travel Mapper and Empty when you're ready to plan your own trip.

As you're working through the steps above, be sure that you're signed in to Google Sheets with the same account that you used to install Travel Mapper.

See item 1 here for help if you run into an issue.

Template Layout

Notice that the template consists of the following tabs:

• A quick place to reference a demo video and the FAQ .
• Where the activities of your trip are scheduled with associated details like cost and category.
• Your Packing and To-Do lists in one place to checkmark what's complete.
• Split Costs
• Track everyone's expenses to square up on who owes who. Scroll down on this tab to see the How To instructions.
• Backdoor Data
• This tab is used to help with backend processing for Travel Mapper. You won't use this tab unless you purchased the Comfort Class tier, explained below.

To the right of the spreadsheet is the integrated map, which can be closed by clicking the x and reopened from the View Map menu option.

Adding Your Activities

There are three ways to add an activity to your trip in the Activity column (E) of the Itinerary tab.

• The Add Place button (formerly Add Activity) on the side map
• This will auto-populate the Activity, Location, and (when available) Link columns on the Itinerary tab. It will also plot the activity on the map.

• The Add Place button (formerly Add Activity) in the Edit Trip view
• This will auto-populate the Activity, Location, and Link (when available) columns on the Itinerary tab.
• See activities on the larger map by clicking View Map on the left of the Edit Trip view. Click Update Map on the smaller side map to see the activities added from within Edit Trip .

• Type your activity into the Activity cell on the spreadsheet.
• Think of this like a Google Maps search where the first result is what will be plotted on the map.
• If you were to type "visit Aunt Jayne" into Google Maps, it would not know where you're referring to on the map. For activities like this, use the Location column (F) to put the location address (Aunt Jayne's address) to correctly plot it on the map.
• Click Update Map on the smaller side map to plot activities added this way.

Fine Tuning Your Trip

You've got most of your activities added to your trip - now it's time to finalize the dates, times, categories, costs, and other details. There are two ways to edit these details: the Edit Trip view and the normal spreadsheet cells.

Edit Trip, Drag-n-Drop

Most users find this to be the most enjoyable way to edit their trip. The Edit Trip view is similar to a Kanban board where each activity is a card that can be moved between days or other activities.

If you have activities on your Itinerary with no dates you'll see an Activities Without Dates column on the left. These can be dragged into date columns or left where they are. Drag each activity where you want it to finalize your schedule.

Within each activity card, you can edit the name, time, cost, category, link, address, and notes. You can also check the Do Not Map box for any activities that you don't want plotted on the map. If the card has a location, clicking the pin icon on the top right will open the location in a new Google Maps tab.

On the bottom of each card, you can delete an activity from your trip or delete the date by moving to to the Activities Without Dates column.

After making edits to your trip, be sure to click the Save button at the bottom for the spreadsheet to reflect these changes once you exit out of the Edit Trip view. Click Update Map on the side map to reflect the latest changes after exiting Edit Trip .

Alternatively, clicking the View Map icon within Edit Trip will automatically save your changes and show them on the larger map.

Normal Spreadsheet Editing

You can also edit your trip in the traditional manner of editing each cell on the spreadsheet. This may be preferred when you want to copy-paste the same category onto many activities, or duplicate an activity by copy-pasting the full row.

Add dates by typing them in using the date/month/year format and edit dates by double clicking the date cell and using the calendar pop-up.

As previously mentioned, you can enter the address for an activity in the Location column (F) if the activity alone does not result in the proper pin location on the map. You can also choose Do Not Map from the dropdown.

You can ignore the "Invalid" message that pops up when hovering over a Location cell with an address filled in. This is a byproduct of having the Do Not Map dropdown option.

Edit categories of each activity by choosing from the dropdown in the Category column (J).

Using the Map

An integrated map enables better trip planning by helping to visualize all your activities and ensure the order of your activities makes sense given their locations.

Using the various ways to add activities covered above, you'll have a map of pins representing your trip on the smaller side map as well as on the larger map within Edit Trip. Hovering over each pin will provide the date, time, cost, link, and corresponding row number for that activity on the spreadsheet.

Check activities by day or by activity with the map filters on the side map.

While On Your Trip

Email your trip summary.

Email a simple and organized summary of your trip to stay on track on the go. Each activity includes links you've added and a Google Map link to help you navigate your destination.

Import Your Trip to Google My Maps

Additionally, use Google My Maps to help you navigate while on the go. Your Travel Mapper itinerary can be exported from your Google Sheet and imported to Google My Maps so you can see all your activities on a mobile map.

Overview of Travel Mapper Tiers

Economy class.

Free option to use Travel Mapper. Allows for generating unlimited Travel Mapper templates for consistent and fast formatting for every trip.

Does not include the integrated map, location autofill, drag-n-drop editing, email summary, or Google My Maps export.

Comfort Class

Mid-tier option that includes all functionality. This requires you to add a Google API key to each Travel Mapper spreadsheet you generate to enable the premium functionality.

See how to get a google api key for free .

First Class

Top-tier option that includes all functionality. No limits, no API key required.

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Download free Excel Travel Expense templates that are compatible with Microsoft Excel. Customize the forms and templates according to your needs.

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