business trip report writing

What Is A Business Trip Report And How To Prepare One?

Home » B2B » What Is A Business Trip Report And How To Prepare One?

Business trip report is a post-trip activity essential to know the outcome of the business trip vis-à-vis its objectives. Employees can use the trip report to highlight their achievements and enhance their reputation in the eyes of the management. Additionally, the report will help the management to analyze the outcome of the business trip. Let us discuss the tips for writing a business trip report.

What is a Business Trip (or Business Travel) Report?

A business trip report, or a business travel report, summarizes the business trip to justify travel expenses. It reviews activities to fulfill pre-defined business objectives, such as finalizing a business deal, providing technical service to a customer, or representing the organization at a trade fair.

• Travel managers can review business reports based on the following criteria:
• Improving networking and customer relationships
• Fulfillment of the training objectives, such as deals, services, certifications, etc.
• Identifying and attracting prospects for new business opportunities
• Knowing new business trends
• Attending company conferences or review meetings
• Imparting training to business associates
• Providing customer business travel support
• Assessing the competition

Business travel reporting activity helps understand to what extent the employee met the trip objectives. It enables travel managers to change policies and improve the efficiency of the future business trips.

Suggested Read: All You Need To Know About Corporate Travel Management

Importance of a corporate trip report

A corporate trip report is necessary to justify the cost of business travel. It is a critical summary to enable reporting, auditing, and business travel budgeting. Business trip reporting helps travel managers monitor, track, and control travel costs. They can leverage the knowledge to enhance the effectiveness of future business trips.

An ideal trip report provides a detailed review of the particular business travel report and is a vital instrument for understanding the justification of the trip expenses. The business trip report comprises many details, such as graphs, tables, photographs, and other documents supporting the claim by justifying the travel expenditure.

How to write a business report?

1. Preparations

Preparations for writing a comprehensive business trip report begin before proceeding on a business trip. You should note down the core corporate of the business trip you expect to meet. The entire trip itinerary will focus on accomplishing this goal. The measure of the trip’s success will depend upon the details and supportive documents you provide while submitting the trip report. Continue noting down all details about your achievements as your business trip progresses. Collecting bills or receipts is an essential prerequisite to facilitate expense reporting. Platforms like Paxes can help you with planning, booking, and producing the necessary travel data and invoices needed to back your report. Remember to get snaps and video clips of important events besides documentary evidence of your achievements, like feedback forms to justify your accomplishments.

2. Headings and essential details

The heading section should provide a quick introduction to the trip report with the total cost of the business trip. Mention the core purpose in the first section of a business trip report. Include the cities and places you covered with dates. Write down the names of colleagues if they accompanied you on the trip. List the names of prospects, customers, and business associates you met on the business trip.

3. Introduction of the report

A general overview of the business trip is an essential feature of the introduction. Let the introduction outline the goal and the results of the business trip. Mention the places you covered and the people you met with the outcome. One should briefly describe the activities such as attending the exhibition stall, highlighting product benefits, meeting prospects, or attending seminars. Focus on how you accomplished the trip’s aim without providing data or supportive documents.

4. Business trip report’s body

The main section of the business report is the body. You should provide details of the activities that helped you meet your business objectives. By providing reasons, you should also reveal the goals you missed to achieve. One should add any other achievements, not part of the trip’s original objectives, in the body. You should explain how the achievement can benefit the organization.

5. Summary of the report

The summary justifies the consumption of resources to cover the trip. Share your observations by mentioning how the business trip can help the organization win more customers, increase sales revenues, or improve the company’s brand awareness. The summary should focus on the expected rise in the business to help travel managers know the ROI from the business trip. The report should include attachments like data, snaps, and customer feedback reports that will help support your accomplishments.

Business trip report template

Here is a simple template for you to get started with your business trip report:

Trip information

Trip itinerary: Insert summary of trip itinerary

Purpose of trip: Define the purpose of the trip with a clear objective

Activities and meetings conducted: Write about the activities and meetings conducted

Site visits and events attended: Write details of site visits and events attended

Key accomplishments: Summary of key achievements during trip

Business opportunities: New opportunities found during the trip

Challenges encountered

Logistics issues: Were there any issues with the transportation

Communication issues: Any language barrier encountered

Other issues: Other issues occurred during the trip

Expenses incurred

Travel and accommodation expenses: Enter airfare, transfers, mileage, hotel rooms charges

Meal and other expenses: Meal expenses, stationary costs and others

Recommendations for future trips

Improvements: Tips on how to get better results

[End of Business Trip Report Template]

Organizations use the business trip report to know the return on travel costs. Business travel reporting is the art of presenting your achievements systematically. Providing details and supporting these with data or documents is the key to writing a perfect business report. The business report should be crisp and clear, presenting the trip’s purpose, activities, learnings, and recommendations.

Travel and expense management platforms such as Paxes offer easy and quick booking of flights and hotels. Additionally, the expenditure data provided in these platforms can help one in preparing a comprehensive business trip report.

Business Trip Report FAQs

Who should receive the corporate trip report of the employee.

Employees submit a corporate trip report to line managers, or corporate travel managers, depending upon the corporate policy.

What is excluded from a business trip report?

The business trip report should not include personal experiences, like visiting a tourist spot, having dinner with colleagues, or detailed notes. Avoid lengthy descriptions of the event or venue.

Is there a standard format for writing a corporate trip report?

The ideal format is the headline, introduction, body, and summary. However, some organizations expect employees to write a corporate trip report in a particular fashion.

Is the expense report part of the corporate trip report?

Many organizations mandate attaching expense reports to the business trip report. In such cases, one can add receipts and bills to the expense report.

What is the focus of a corporate trip report?

A corporate trip report aims to explain how the investment in the business trip will benefit the organization.

What should be included in a business trip report?

A business trip report should consist of trip details, itinerary, expenses, results, challenges, and recommendations.

What is called as trip report?

A document detailing the various aspects of a business trip for analysis and betterment of next trips is called business trip report.

What is an example of a business trip?

Sales trips, brand awareness trips, VIP trips are some of the examples of business trips.

What is the purpose of business trip report?

A business trip report is used to highlight the key findings of the trip and analyze the same to better the following trips.

How do I create an effective business trip report?

What information should be included in a business trip report.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

Leave a Reply

Related posts.

Corporate Travel

Guide to different types of tourism and their features.

Since the beginning of time, travel has been an indispensable part of human life. In the modern world, the various aspects of travel have been accommodated into an organized word ‘Tourism’. With the ease of Read more…

Top Tips On Corporate Hotel Booking In Dubai

Dubai is a city of wonders and one of the biggest business centers in the Gulf. It has numerous corporate offices, tourist destinations, and shopping complexes. The continuous influx of professionals and tourists have offered Read more…

4 Grand Business Hotels In Pune, Maharashtra

Pune, a city renowned for its thriving business environment, is home to a selection of top-tier hotels that cater to the discerning needs of business travelers. These establishments seamlessly blend modern amenities, strategic locations, and Read more…

Let's get started!

Thanks for submitting your details.

We'll get back to you shortly.

What should a business travel report include? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R15ajm:",1)

Your business trip is over, and now it’s time to draft up a travel report. Why does your manager ask for a business trip report? And what should a good report include? Scroll down to learn everything you need to know about how to write a travel report.

What is a business trip report? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2tajm:",1)

A business trip report, or business travel report , is a document about a business trip, usually written for a manager. It’s like a memo of the trip, its purpose, learnings, and outcomes.

The meaning of a business trip report is to give an overview of the trip and justify the expenses. 

With a travel report, you tell your manager (or other relevant people in the company) what your trip was about: purpose, goals, achievements, learnings, and recommendations. The purpose of a business trip can be, for example, to solidify business partnerships, prospect for new clients, or learn about the latest industry trends.

A business trip report also justifies the investment the company makes. If your employer sends you on a business trip and pays for the costs, how will it benefit from your travel? 

What should a travel report include? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Rctajm:",1)

There isn’t one set format for a travel report. You can check if your company has a template for reporting business trips or if there are some conventions or requirements the report should follow. If not, you can find a simple business trip report template in this article. 

Unless you work in a traditional industry, a travel report doesn’t have to be too formal. Your manager probably doesn't want to scan through a 20-page report. 

It’s okay to keep the report brief and concise. You can skip the table of contents and executive summary and focus on the goals, outcomes, and learnings of the trip – the part that matters the most. 

A simple outline for a business trip report  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Rktajm:",1)

If you want to keep your travel report short and sweet, you can follow this simple structure. 

Basics : Your name, participants (your colleagues), travel period, and destination.

Purpose of trip : Why did you go on this trip? What were the goals? 

Overview : What events did you attend? Who did you meet? What learnings did you gain? 

Summary and Conclusions : A brief summary of the trip and recommendations or action points.

Expenses : You can list your expenses here or deliver your expense claim separately. 

Attachments : If you claim expenses, attach receipts and invoices as proof of travel costs.

Claim travel expenses with an expense report self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Rqtajm:",1)

If you’ve paid travel expenses from your own pocket, you can claim expense reimbursement from your employer. Depending on your company’s conventions, you can either attach the expense claim to the report or deliver it separately. 

More and more companies use digital tools to manage travel expenses, which means that you don’t need to claim back travel costs with a paper document (and not even with a PDF). For example, Pliant features an integration to Circula , a software designed to streamline and automate claiming and managing travel costs and allowances.

Use a business travel report template  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R10tajm:",1)

If your company doesn’t have a fixed structure for a business travel report and you’re not sure how to go about it, here’s a template to help you get started. 

You can use this template to summarize your trip and its expenses in a simple and easy-to-skim format. 

Bear in mind that this isn’t an official travel report template – if there is such a thing. Feel free to edit and customize it for your needs. You can skip or add sections that you see useful. If you want to highlight something particular, add new sections, like Goals or Learnings. 

How to write a travel report?  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R18tajm:",1)

Following the structure of the template above, here’s how you write a travel report. 

Start with the basics self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1ctajm:",1)

First things first. In addition to your own name, mention any colleagues that were with you on the trip. Include the travel period and destination.

Focus on the benefits for the company  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1gtajm:",1)

The body is the most important part of your report. You can use a structure that works best for you, but if you’re not sure what to include, here are some ideas.

You can start with the purpose . Why did you go on this trip? What were the goals? This could be, for example, to keep up with the industry trends at a conference. 

Provide an overview of the trip. Who did you meet? What events did you attend? What did you learn? This is your chance to shine. Stress how the trip was beneficial for the company. Not only did you pick up new skills at a seminar, but now you can put them to use in your work for the company. You’ll want to show how sending you on this trip was a good investment. 

Close with a summary and conclusions . Write a summary and revisit the key points, like your learnings, how the goals were met (or why they weren’t), and recommendations and an action plan for the next steps.

Attach a cost summary and receipts (if necessary) self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1qtajm:",1)

Depending on your company’s travel expense policy, you can attach a cost summary of your reimbursable expenses and relevant attachments to the travel report. Attachments include receipts and invoices as proof of incurred expenses during the trip.

If you deliver an expense claim with an app or in another way established in your workplace, you don’t have to include it in the travel report.  

What is an example of business travel? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R20tajm:",1)

There are many types of business travel, ranging from conferences to trade shows to visiting international branches of the same company. 

What qualifies as business travel in the eyes of the tax office varies from country to country. But usually, there’s some kind of requirement for temporary travel for work purposes.

Examples of business travel include:

Conferences and seminars

Trade shows and fairs

Travel to meet business partners, like suppliers or clients

Internal visits and meetings at different locations  

Company retreats and events

Not every type of business travel requires a travel report. If you’re traveling to a company retreat or summer party to unwind and bond with your colleagues, you can skip the report. 

When does a business trip require a travel report? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2ctajm:",1)

Whether a business trip report is required depends on the organization and its travel policy. A travel report isn’t always necessary, so it’s best to ask your manager. 

But if you claim reimbursement for business-related travel expenses, you do need to submit an expense report and receipts. This is usually required by the tax office to provide a clear audit trail of why your employer is making a (tax-exempt) payment to you. But this doesn’t mean you have to write a report on the whole trip. 

Depending on the policy of your company, you might either submit an expense claim with an app or software or in another fashion that is established in your organization. 

In summary self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2ktajm:",1)

Business travel report policies vary from company to company. While a travel expense claim may be required by the tax office, a business trip report is usually just used for internal purposes. 

In some companies or industries, lengthy reports may be the norm. But just the same, there may not be a culture of writing travel reports at all. When in doubt, ask your manager.

Modern corporate credit card for SMEs

Cards with minimum effort and maximum savings

We will send you more information.

Please try again.

Latest articles self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R5ijm:",1)

"intertours pay": an innovative solution for business travel payments.

Pliant and Intertours announce a strategic partnership to streamline business travel payments with "Intertours Pay."

White Label Credit Cards: Is it Time to Think About an Embedded Payment Solution Instead?

If you’re looking to capitalize on the ongoing embedded finance boom, a white label credit card is likely near the top of your wishlist. However, there's more than one way to expand your horizons – and grow your profit margins – by adding a payment solution to your products and services. In fact, the big question is probably one you haven’t thought of yet: do you need a white label credit card or an embedded payment solution?

How to Launch a Credit Card: 5 Steps to Starting Your Card Program

They call it “the future of finance” – the ability of non-financial companies to offer financial products and maximize their profits – and a popular way to make the most of the embedded finance boom is to launch a credit card. It’s a big step, but starting the journey to a credit card program is simpler than you think. So, how do you launch a credit card? And is it a worthwhile step for your company?

Implementing a Design System into Pliant: Enhancing Product Consistency, Scalability, and Flexibility

Hello, I'm Niko, the Principal Product Designer at Pliant. In my role, I spearhead the product design, constantly striving to elevate our product to the next level. My primary focus is on ensuring that our product remains scalable, flexible, and consistent, key qualities that are essential in the rapidly evolving tech landscape.

Travel Merchants of Record: Choosing the Right Virtual Credit Card (VCC) Platform Is Key to Your Success.

For business or leisure, there’s money to be made in the travel industry – but success in this highly competitive segment demands the right strategy and the right business structure. In recent years, the transition of travel companies – especially online travel agencies (OTAs) – to the Merchant of Record (MoR) model has been a notable shift of focus: enabling more control over cash flow and the potential for higher profitability.

Payment Automation: How Travel Companies Can Increase Efficiency with Virtual Credit Cards (VCCs)

As an intermediary, success in the travel industry is all about efficiency: moving your slice of the billion-dollar market from your customers to your suppliers, and keeping as healthy a margin as possible for yourself. In an environment where seamless transactions and operational efficiency are must-haves, the travel industry is undergoing rapid changes in financial technology (fintech): with innovative solutions to make transactions faster, easier, and more profitable. At Pliant, payment automation for travel companies is an area we’re passionate about – because we’re helping customers around the world implement the tools they need to maximize their gains.

• English (CA)
• Deutsch (DE)
• Deutsch (CH)

How to make a business travel report + free template for 2024

Download your business travel request form template now

Business trip overview.

• The purpose of the trip
• Travel destination
• Duration of the trip
• Participating employees

Trip itinerary

Meetings, events, and activities, expense report, attachments and documents.

• Invoices and receipts: all the proof of each one of the expenses made
• Other relevant documents: contracts, certificates, and declarations that were produced during the business trip

Additional comments

Get your business travel report template.

Make business travel simpler. Forever.

• See our platform in action . Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
• Find hundreds of resources on all things business travel, from tips on traveling more sustainably, to advice on setting up a business travel policy, and managing your expenses. Our latest e-books and blog posts have you covered.
• Never miss another update. Stay in touch with us on social for the latest product releases, upcoming events, and articles fresh off the press.

4 steps to a successful corporate travel program

5 inefficient processes affecting your business and how to fix them

• Business Travel Management
• Offset Carbon Footprint
• Flexible travel
• Travelperk Sustainability Policy
• Corporate Travel Resources
• Corporate Travel Glossary
• For Travel Managers
• For Finance Teams
• For Travelers
• Thoughts from TravelPerk
• Careers Hiring
• User Reviews
• Integrations
• Privacy Center
• Help Center
• Privacy Policy
• Cookies Policy
• Modern Slavery Act | Statement
• Supplier Code of Conduct

How to Write a Business Trip Report

• Small Business
• Business Communications & Etiquette
• Business Writing
• ')" data-event="social share" data-info="Pinterest" aria-label="Share on Pinterest">
• ')" data-event="social share" data-info="Reddit" aria-label="Share on Reddit">
• ')" data-event="social share" data-info="Flipboard" aria-label="Share on Flipboard">

How to Write a Job Self Audit Report

How to write a proposal on the introduction & marketing of bakery products, how to do a proposal statement.

• How to Open QRP Files
• An Outline to Pitch an Idea to a Company

When writing a report about your business trip, stress how it was a good investment for the company to send you. This will help convince managers that future trips also will be money well spent. Creating a report on your trip to a seminar, conference or trade show should focus on showing a return on the company’s investment.

Format of a Trip Report

Unless you are writing a long, formal report, skip the cover and contents pages and executive summary. Use a memo format if the document will only be a few pages long, and use a heading that lists the date, topic of the report, your name and who’s receiving it. Use section heads to organize the report, such as Trip Purpose, Overview, Benefits, Cost and Summary.

Introduction and Overview

Start the report with an overview that states facts but does not provide support or detail. Let the reader know what the trip was, why you were sent and the expected results. For example, you might write that you went to a trade show in California to meet with important clients, prospect new ones and check out the competition. You might write that you attended a business workshop to learn new human resources practices to help you recruit better employees, reduce turnover and develop a better benefits package.

The Body of the Report

Describe what happened at the event in terms of how or if you met your goals for going there. Don’t be afraid to tell your supervisor any expectations that fell short -- if you don’t, and he asks later, you might look like you purposely left this information out of the report. For example, if you went to a trade show and weren’t able to meet any promising new clients, you might have solidified relationships with longtime customers and learned new information about competitors, which could lead to more business or better product ideas.

Give specific examples of events relevant to your goals or anything that happened that will benefit your company. Rather than listing personal benefits you got from the trip, such as improving your knowledge of a specific software, discuss how those benefits will help the company -- for example by decreasing the company’s need to hire outside vendors now that you have this skill.

Summarize the Highlights of the Trip

Use the summary to recap the highlights of the trip, including your expected benefits, whether or not you attained them or any others, the total cost for the trip, any expected financial benefit to the company and your recommendation for the future. The more specific you can be about the benefits of your trip, the easier it is for your superiors to calculate a return on their investment.

Attach Your Expense Report

Consider attaching your expense report to the document, rather than listing the details in the document. Include the total cost of the trip in your document, but save details, such as airfare, lodging, meals, tips, parking and other travel costs for the expense report.

• Let’s Fly Cheaper: Tips for Writing a Business Report
• Top Travel Tips: Business Trip Report Template

Sam Ashe-Edmunds has been writing and lecturing for decades. He has worked in the corporate and nonprofit arenas as a C-Suite executive, serving on several nonprofit boards. He is an internationally traveled sport science writer and lecturer. He has been published in print publications such as Entrepreneur, Tennis, SI for Kids, Chicago Tribune, Sacramento Bee, and on websites such Smart-Healthy-Living.net, SmartyCents and Youthletic. Edmunds has a bachelor's degree in journalism.

Related Articles

How to write a business report conclusion, how do i do a business expense report, how to write an exploratory project proposal, how to write a business report to an executive, how to document a poor performance evaluation, how to document negative events in the workplace, how to keep a record of miles & gas for tax deductions, how to write a business letter requesting a financial report, how to close an audit, most popular.

• 1 How to Write a Business Report Conclusion
• 2 How do I Do a Business Expense Report?
• 3 How to Write an Exploratory Project Proposal
• 4 How to Write a Business Report to an Executive

Tips for writing a business trip report

A business trip report can be one of the simplest ways for a company to keep track of the details of such a trip. Expenses, responsibilities, fulfillment of objectives, etc. As such, such reporting becomes really important for companies with many employees to keep track of. It can also be important for small companies that need to make sure that the economic efforts invested really pay off.

For the traveler, reporting a business trip does not have to be a bad thing. Since can be a tool that shows your professionalism and how valuable you are to the company that employs you. . Just get used to writing them and it will become second nature.

First of all, start by carrying a small notepad or an app that virtualizes this task on smartphone and pc, for each business trip. This will be an important part of preparing to write a business trip report later on. Make sure it is one that you can carry in your pocket or purse. The important thing is that you can carry it with you at all times. Get in the habit of carrying a pen as well.

It is necessary to note everything that is required as part of the trip report. Although each company will have different requests. Generally, write down all the expenses even the unexpected ones. This should be done even if everything is done with the company credit card. You may not be able to access the credit card files while doing the report, so it's better to be over-prepared than under-prepared. If personal expenses are covered, write them down as well.

There are also technology platforms that can automate this task for you. to record expenses and computerize the record directly.

You may also want to record time spent actually working (e.g., in meetings or at business meals), time spent commuting, and time spent doing other business-related things along the way. If you received any gifts from the client or partner, be sure to note in the description and value of the gift (if known).

Now, once you have collected all the data from your trip, you can start writing your business trip report from the first day you are back. Your superior may give you a deadline for the report. But if we exceed the expectations of that deadline by doing it on arrival, it's always a good thing.

The report should include the following elements:

• Date of report
• Your name and the name of the company colleagues who accompanied you (if any)
• Names of clients or partners you have seen during the trip
• Exact dates of each of the events of the trip accompanied by their descriptions
• Key things you did for the company during the trip
• Victories and defeats
• Include a detailed list of expenses and earnings during the trip.
• After listing the expenses, make a bulleted list of all the reasons why the trip was successful and necessary.

Be sure to follow your particular company's policies regarding the reporting of business trips . Each company will have its own requirements and formats. Here we have provided a format for you. Trust yourself and keep a balanced record that is thorough yet clear and easily interpretable for the most effective business travel report.

Help yourself with digital tools to make your task easier

Nowadays we have many tools that can facilitate the task of preparing a business trip report.

From expense capture and collection platforms such as OkTicket o Captio to others as virtual notepads such as Google Keep , Evernote u Onenote .

We will also find useful task management tools such as Todoist o Notion .

Finally, the most important and specialized to save you work in the management of a business trip would be platforms such as our own, Vyootrip . A system that will automate many of your travel processes and allow you to offer a more direct expense report. . Discover it here .

We make it easy to manage your business trips with our smart technology.

Links Product FAQ Localsfy

Contact (+34) 648 200 516 Click and write to us

Travel Agency License 237342-3

Copyright © 2020 Vyootrip Solutions S.L. All rights reserved

Terms of use | Privacy Policy | Cookie Policy

We use cookies to optimize our website and our service.

• My Wishlist
• Order History

Your cart is currently empty.

Continue Shopping

Login to your account

Forgot password?

Connect via

Not a member yet, let’s create an account.

By creating account I agree to Royal Keys Terms and Conditions and Privacy policy .

• Log in with Facebook
• Log in with Google

• Chinos & Trousers
• Camera & Photo
• TV & Home Cinema
• PC & Video Games
• Sofas & Loveseats
• Coffee & Accent Tables
• Chairs & Recliners
• Bookshelves
• Upholstered Beds
• Storage Beds
• Wooden Beds
• Children's Beds
• Bedroom Sets
• Chests & Dressers
• Home Office
• Dining & Bar
• Fine Jewelry
• Fashion Jewelry
• Engagement Rings
• Bridal Sets
• Women's Wedding Bands
• Men's Wedding Bands
• PC Subscriptions
• PC Bestsellers
• PC Trending
• PC Steam games
• PC Origin games
• PC Epic games
• PC Uplay games
• PC GOG games
• PC Battle.net games
• PC Nintendo games
• PC Others games
• PC Games Points & Coins
• Operating System
• Business & Office
• Xbox Game Pass Core
• Xbox Game Pass
• PSN Plus Membership

How to Create an Effective Business Trip Report

Writing a well-crafted business trip report is crucial for documenting your experiences, expenses, and outcomes from your business travels. It is a formal record, providing valuable insights to company executives, travel managers, and other stakeholders. This article will discuss the importance of business trip reports and provide a step-by-step guide to creating an informative and concise report. We will also offer a free business trip report template for your convenience.

What is a Business Trip Report?

A business trip report is a formal document that provides a detailed account of a professional’s travel experience for business purposes. It serves as a comprehensive summary of the activities, expenses, outcomes, and observations during the trip. Business trip reports are essential for documenting and sharing information with key stakeholders within a company, such as executives, travel managers, or team members.

The purpose of a business trip report is to provide a comprehensive overview of the trip, including the objectives, activities, and results achieved. It helps track and analyze the effectiveness of business travel, evaluate the return on investment, and make informed decisions for future trips.

A well-written business trip report typically includes the following components:

Introduction: The report begins with an introduction that outlines the purpose of the trip, the dates, and the locations visited. It also establishes the context for the report and sets the stage for the following information.

Execution Summary: This section provides a concise trip overview, highlighting the key activities, outcomes, and significant findings. It offers a snapshot of the entire report, enabling busy executives to grasp the essential details quickly.

Trip Details: This section delves into the specifics of the trip, including the itinerary, meetings attended, events participated in, and any training or seminars attended. It provides a chronological account of the activities undertaken during the trip, giving readers a clear understanding of what transpired.

Expenses and Financials: A crucial aspect of the business trip report includes detailed information about the expenses incurred. This section breaks down the travel costs, including transportation, lodging, meals, parking, and any other relevant expenses. Providing accurate documentation, such as receipts and invoices, is essential to support financial claims.

Meeting and Event Summaries: In this section, each meeting, conference, or event attended during the trip is summarized. It highlights the main discussions, decisions made, outcomes achieved, and any noteworthy observations or insights gathered. The objective is to provide a comprehensive overview of the professional interactions and their relevance to the company’s goals.

Outcomes and Follow-Up Actions: This section focuses on the trip's results and the follow-up actions required. It outlines any new business opportunities, potential leads, or customer feedback gathered during the trip. It also includes recommendations and action steps for leveraging these outcomes to benefit the company.

Conclusion and Recommendations: The report concludes with a summary of the overall trip experience and key takeaways. It may include recommendations for improving future business trips, optimizing travel processes, or addressing any challenges encountered. This section allows the author to provide insights and suggestions based on their firsthand knowledge.

Creating a Business Trip Report

We will walk you through crafting a well-structured report that provides all the necessary details and highlights the benefits and outcomes of your trip. By following these steps, you can report on your business activities effectively.

Understand the Purpose and Objectives

Before embarking on your trip, clearly define the purpose and objectives of the business travel. Determine what you hope to achieve: attending conferences, meeting with existing customers, exploring new markets, or attending training seminars. Having a clear focus will help you structure your report effectively.

Keep Track of Important Details

During your trip, make sure to record all relevant information. Take notes on meetings, events, and customer interactions, noting key points, dates, and participants. Document travel expenses, including lodging, meals, transportation, and other relevant costs. Collect receipts and invoices to support your claims.

Start with an Executive Summary

Begin your business trip report with a concise executive summary that highlights your trip's key points and outcomes. This section should provide a high-level overview of the entire report, giving readers a snapshot of the most essential information.

Provide a Detailed Account of Your Trip

In the body of your report, discuss each aspect of your business trip logically. Describe the events, meetings, and conferences you attended, and summarize the discussions and outcomes. Include notable observations like market trends, competitor activities, or customer feedback. Use clear and concise language to convey your message effectively.

Summarize Travel Expenses

In a separate section, present a breakdown of your travel expenses. Include the total cost of the trip, detailing each expense category, such as lodging, meals, transportation, parking, and any other relevant fees. Attach all supporting documents, such as receipts and invoices, to ensure accurate auditing and reimbursement processes.

Discuss Follow-Up Actions

Outline any follow-up actions that must be taken due to your business trip. This could include contacting new leads, sending thank-you notes to customers, or initiating further discussions with potential partners. Be specific and provide a timeline for each action item.

Conclude with Additional Comments

Conclude your report with any additional comments or recommendations based on your business trip experience. Highlight any areas of improvement or potential opportunities for the company. These insights can help guide future business trips and decision-making processes.

Business Trip Report Templates

To simplify creating your business trip reports, we have prepared a selection of comprehensive templates for your convenience. With the templates, you’ll save a lot of time and effort that you would have to devote to preparing the document from scratch. Please note that these templates are designed to be used with Microsoft Office software. If you don’t already have Microsoft Office, you can easily purchase it at RoyalCDKeys at a budget-friendly price.

Conference Trip Report Template

The Conferece Trip Report Template is a useful tool for professionals who have attended conferences and need to document their experiences.

Business Travel Report

The Business Travel Report Template is designed to assist individuals in creating a comprehensive report of their business travels.

Travel Expense Report

The Travel Expense Report Template simplifies the process of tracking and documenting travel expenses incurred during business trips.

Business Trip Template

The Business Trip Report Template is a valuable resource for professionals who need to create a comprehensive report of their business trips.

Business Reports reports, particularly formal reports, play a crucial role in providing detailed information about various aspects of a company’s operations. They help employees effectively communicate and document their experiences, write compelling reports, and provide valuable insights to readers. By following the tips and utilizing the provided templates, the benefits of business trip reporting can be maximized, leading to better outcomes, increased sales, and a clear focal point for reporting and meeting expectations.

Remember, organizing and adequately documenting what happened during the trip is of utmost importance, as it ensures the reader’s interest is managed, and critical details are not forgotten.

Related articles

Transaction failed

Added To Your Shopping Cart!

Availability

Product type

The Enlightened Mindset

Exploring the World of Knowledge and Understanding

Welcome to the world's first fully AI generated website!

How to Write a Trip Report: Outlining the Steps and Examples

By Happy Sharer

Introduction

A trip report is a structured document that details the events and observations made during a business or leisure trip. It is important to document the purpose of the trip and the findings in order to assess the success of the trip and evaluate any future actions that need to be taken. This article will provide an overview of how to write a trip report, what information should be included, tips for making the report more effective, and examples of well-written reports.

Outlining the Steps to Writing a Trip Report

Writing an effective trip report requires planning and preparation. The following steps should be followed to ensure a comprehensive and organized report:

Step One: Gather Information

The first step in writing a trip report is to gather all of the necessary information. This includes any relevant documents, such as itineraries, expense reports, and notes from meetings. Additionally, it is important to take note of any observations made during the trip and conversations that were had with other individuals. All of this information should be compiled before beginning the report.

Step Two: Create an Outline

Once all of the necessary information has been gathered, the next step is to create an outline. This allows the writer to organize their thoughts and structure the report in a logical manner. The outline should include an introduction, body, and conclusion, as well as any subsections or headings that are relevant to the report.

Step Three: Draft the Report

After the outline is completed, the writer can begin drafting the report. This process involves filling in the details of the trip, providing summaries of discussions, and documenting any observations. It is important to use clear and concise language when writing the report in order to make it easy to read and understand.

Step Four: Review and Revise

Once the draft of the report is complete, it is important to review and revise it before submitting. This helps to ensure accuracy and clarity, as well as identify any areas that may need additional information or clarification. Additionally, it is important to proofread the report for any spelling or grammar errors.

Describing the Purpose of a Trip Report

Trip reports are used to document the events and findings of a business or leisure trip. They provide a record of the trip and serve several purposes, including:

Summarize Events

Trip reports provide a summary of the events that occurred during the trip. This includes any meetings that were attended, tours that were taken, or presentations that were given. This allows the reader to quickly get an overview of the trip without having to read through detailed accounts of each event.

Record Observations

Trip reports also serve as a record of any observations that were made during the trip. This includes any insights or discoveries that were made, as well as any potential issues or challenges that were encountered. This allows the reader to gain a better understanding of the overall experience of the trip.

Document Results

Finally, trip reports are used to document the results of the trip. This includes any decisions that were reached, goals that were achieved, or plans that were created. This allows the reader to assess the success of the trip and evaluate any future actions that need to be taken.

Explaining What Information Should Be Included in a Trip Report

In order to create a comprehensive trip report, it is important to include all of the relevant information. This includes the following:

Details of the Trip

The report should include basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, any special arrangements or accommodations that were made should be noted in the report.

Identify Key Players

It is important to identify any key players that were involved in the trip, such as colleagues, clients, vendors, or partners. This helps to provide context to the report and allows the reader to understand who was involved in the events described.

Summary of Findings

The report should include a summary of the findings from the trip. This includes any insights or observations that were made, as well as any conclusions that were reached. Additionally, any relevant data or research should be included in the report.

Recommendations

Finally, the report should include any recommendations for future action. This could include new strategies or plans that need to be implemented, or any changes that need to be made. These recommendations should be based on the findings of the trip.

Providing Tips for Writing an Effective Trip Report

Writing an effective trip report requires attention to detail and careful editing. Here are some tips for creating an effective report:

Use Clear and Concise Language

It is important to use clear and concise language when writing a trip report. Using overly technical or complicated language can make the report difficult to understand. Additionally, using simple language helps to ensure that the report is understood by all readers.

Include Relevant Supporting Documentation

Any relevant supporting documentation should be included in the report. This could include photographs, diagrams, charts, or graphs. Including these documents helps to illustrate the points being made in the report and provides evidence for the conclusions reached.

Avoid Unnecessary Details

When writing a trip report, it is important to avoid including unnecessary details. This includes any information that does not directly relate to the purpose of the trip. Keeping the report focused on the key points helps to ensure that the report is concise and to the point.

Edit and Proofread Carefully

Finally, it is important to edit and proofread the report carefully before submitting. This helps to reduce any errors and ensures that the report is accurate and clear. Additionally, it is important to ensure that the report follows any specified formatting guidelines.

Offering Examples of Well-Written Trip Reports

Seeing examples of well-written trip reports can help to provide guidance when writing your own report. Here are three examples of effective trip reports:

Example One

This example is a trip report from a business trip to Las Vegas. The report includes all of the relevant information, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the events that occurred during the trip, as well as any observations that were made. Finally, the report includes a list of recommendations for future action based on the findings of the trip.

Example Two

This example is a trip report from a leisure trip to Hawaii. The report includes basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the activities that were participated in and any observations that were made. Finally, the report includes a list of recommendations for future trips based on the findings of the trip.

Example Three

This example is a trip report from a research trip to Japan. The report includes basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the research that was conducted and any observations that were made. Finally, the report includes a list of recommendations for future action based on the findings of the trip.

Writing an effective trip report requires planning and preparation. It is important to gather all of the necessary information, create an outline, draft the report, and review and revise before submitting. Trip reports should include details of the trip, identify key players, provide a summary of findings, and include recommendations. Additionally, it is important to use clear and concise language, include relevant supporting documentation, avoid unnecessary details, and edit and proofread carefully. Seeing examples of well-written trip reports can help to provide guidance when writing your own report.

Overall, writing a trip report is an important part of any business or leisure trip. It provides a record of the trip and allows the reader to quickly gain an understanding of the events that occurred and the findings that were made. Following the steps outlined in this article and utilizing the tips and examples provided can help to ensure a successful and effective trip report.

(Note: Is this article not meeting your expectations? Do you have knowledge or insights to share? Unlock new opportunities and expand your reach by joining our authors team. Click Registration to join us and share your expertise with our readers.)

Hi, I'm Happy Sharer and I love sharing interesting and useful knowledge with others. I have a passion for learning and enjoy explaining complex concepts in a simple way.

Related Post

Exploring japan: a comprehensive guide for your memorable journey, your ultimate guide to packing for a perfect trip to hawaii, the ultimate packing checklist: essentials for a week-long work trip, leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Expert Guide: Removing Gel Nail Polish at Home Safely

Trading crypto in bull and bear markets: a comprehensive examination of the differences, making croatia travel arrangements, make their day extra special: celebrate with a customized cake.

• Business Templates
• Sample Reports

FREE 12+ Business Trip Report Samples in MS Word | Pages | Google Docs | PDF

Going on a business trip? Be sure to have a business travel planning checklist or a 2-day trip itinerary before you go. They’ll prepare you for the whole duration of the trip. And when you’re back, you’ll be needing a business trip report sample to help you write your own report. No idea what a business trip report is? No problem! You just landed on the right article. Here, you will get to know what a business trip report is and get tips on how you can effectively write one.

Business Trip Report

Free 12+ business trip report samples, 1. business trip report template, 2. sales business trip report template, 3. simple business trip report template, 4. business trip summary report sample, 5. conference trip report template, 6. free field trip report template, 7. sample trip report template, 8. conference trip report template, 9. foreign travel trip report template, 10. sample business trip report template, 11. travel or trip report sample, 12. printable business trip report sample, 13. sample smart business trip report, what is a business trip report, how to write a business trip report, 1. proper documentation, 2. summarize key activities, 3. itemize lists, 4. follow the company’s policies, faq’s, what should i include in a business trip report, who needs business trip report samples, when should i make a business trip report, how should i submit my business trip report.

• Google Docs

Size: A4 & US

Size: 4×6 Inches, 5×7 Inches + Bleed

Size: 208 KB

Size: 62 KB

Size: 172 KB

Size: 53 KB

Size: 48 KB

A business trip report is a document detailing what happened or what an employee did for the whole duration of the trip. The main purpose of the report is to know what the employee achieved during the trip (e.g., if they were able to close a deal or partnership). It is also used to determine what the employee learned from the trip (e.g., if they’re attending some form of training or a conference). Through the report, managers and department heads can assess if the employee followed the company’s  business travel itinerary  and travel policy . The employee’s performance during the trip is also evaluated using the report. It is then used as a basis to decide whether to send the same employee on another business trip or select a different candidate.

Before the trip, you’ll need to have a business trip report template or a conference trip report template ready. That is because the best time to start writing the report is during the business trip. If you have time, you can start documenting the little details. But it’s never wrong to write the report once you’re back in the office.

Want to write a better business trip report? Then you better check out the tips that we have gathered just for you!

A well-written business trip report is all about proper documentation. You’ll need to document all of the important details of your trip that are beneficial to the company. That includes your name, the names of your colleagues who are on the same business trip, the names of clients that you met during the trip, the exact dates of the trip, the objectives or goals of the trip, etc. And don’t forget to add a heading.

Identify which transactions make up the key activities of your trip. Write a summary of all the key transactions and make sure to highlight important information.

Make an itemized list of all your expenses, as well as what you gained during the trip. This is tough, but you can make the task lighter by using a travel expense report template.

When it comes to writing a business report, following company policy is a must. It will help you write a business trip report that is both useful to the company and easy to understand.

For a complete business trip report, you should include the following components:

• Name of the business trip
• Business trip destination (include site location if going on a site visit)
• Name of client/clients (if meeting clients)
• Duration of the business trip
• Participants of the business trip
• Purpose of the business trip
• Travel report summary
• Highlights for the business trip
• Business trip-related expenses and receipts
• Insights or learnings during the trip
• Additional comments

Business trip report samples make good reference materials or guide when writing one’s own report. It is especially useful for employees who are required to write a business trip report for the first time. The samples can also be used as a reference for writing a travel report for a school project or a field trip report for a course requirement.

An employee who just went on a business trip is required to submit a written report on what happened during the trip. Most people would make the report once they get back to the office. But it is ideal to write a business trip report during the trip. That is because the memories of what happened are still fresh, allowing you to write an accurate and comprehensive business report .

You may be asked to present your report in front of managers or department heads, so you’ll need to prepare a powerpoint presentation using a business trip report template ppt. Of course, after the presentation, you’ll still be required to send an email of your report. To do this, you can simply use a business trip report email sample as a guide. Make sure to send your report to the correct email addresses. Keep a copy of your email for documentation purposes.

With the help of the samples above, you can easily make a comprehensive and well-written business trip report. Report writing is not an easy task, but the entire process can be made simpler if you know how to utilize the resources that are available to you effectively.

Related Posts

Acknowledgement for project report samples [ mba, engineering, internship ], free 9+ sample science project reports in ms word | pdf, free 10+ narrative accomplishment report samples [ science, teacher, reading ], free 6+ teachers weekly report samples [ accomplishment, duty, work ], free 15+ sample visit reports in pdf | ms word | apple pages, free 10+ acknowledgement for internship report samples [ hotel, hospital, teaching ], free 11+ student performance report samples [ medical, academic, class ], free 15+ field report samples in pdf | ms word, free 11+ field trip report samples [ agriculture, educational, environmental ], free 49+ sample reports in ms word | pdf, free 10+ physics lab report samples in pdf | ms word, free 13+ construction inspection report samples in pdf | ms word, free 20+ annual report samples in pdf | ms word | pages | google docs | ai, free 9+ land survey report samples [ project, market, online ], free 12+ writing assessment report samples [ risk, psychological, security ], free 7+ useful business itinerary templates in pdf excel, free 6+ standard memo templates in pdf ms word, free 15+ expense report samples in pdf ms word | excel ..., free 14+ sample conference reports in pdf ms word.

• Travel Shop
• Travel Stories

Top Travel Tips Business Trip Report Template

Top Travel Tips home ›› Business Travel Tips ›› Business Trip Report

Most companies require employees to write business trip report after every business trip. It is good business practice to write a summary of every business trip.

Make Notes For Your Business Travel Report

During our business travels we at Top Travel Tips have written hundreds of business travel reports and we hope our experience can benefit you.

At the end of this article, you can request a copy of our free business trip template.

There is no single right way to write business travel report.

Business trip reports are though usually organized as memorandum, i.e. stating the purpose of the trip, where you went, whom you met, what you did, what you learned, what recommendations you have and which actions you have, or will be, taking.

It is recommended to keep notes throughout your trip and write your business travel report as soon as possible after your business trip , i.e. while the details are still fresh in your mind.

Saying that, your business trip report should be summarized accounts of your trip, not detailed account of everything that took place.

Sample Business Travel Report

Our sample business trip report is organized as memorandum from you to your manager and / or sponsor of you business trip (if not the same person). Start by filling in the names and the date of writing the report.

Then you fill in the business trip overview , i.e. where, when and why. You state where you went (travel destination), the dates you were on your trip (travel period), the purpose of your trip (e.g. customer meeting, seminar, etc.) and then short description of the trip.

Sample Business Report Layout (Download Button Below)

The description should explain the reason for your trip. For example, if you are sales person or area manager then the purpose of your trip could be “visiting customers”, while the description would explain in more detail your purpose for visiting them.

The description could be “visiting all customers with contracts expiring within the next 6 months” or “attending the annual customer reception in the South-East area”.

Then you write summarized accounts of your trip . How you write it does depend on the purpose of your business trip.

If you did attend meetings, then you should state with whom you meet, the purpose of the meeting and the outcome. If you attended seminar, then you should state the purpose of the seminar and list key speakers.

Remember always to focus on the key events and issues, to give clear outline that highlights the main points of your trip. You might want to use bullet points to help you emphasize the key issues in summarized manner.

Depending on your trip, but if your trip included some conclusions or recommendations , then it can be beneficial to highlight them in separate section. For example, if you “managed to renew 70% of all contracts expiring within the next 6 months”, or if you “recommend changing the annual customer reception into twice a year event”.

It is recommended to highlight any follow up actions from your business trip in a separate section. For example, if you need to “visit the area again within the next three months to work on the remaining customers with expiring contracts” or if the “sales and marketing department should evaluate the cost and benefits of changing the annual customer reception into twice a year event”.

All follow up actions must be stated clearly, i.e. what exactly has to be done, who is doing it and when.

You will have to get your travel expenses reimbursed when you are back from your business trip. Make sure you follow the local tax laws and regulations. Our Business Travel Expense Report is therefore useful read.

Download Our Business Trip Report Template

You can download Top Travel Tips business trip template and adjust it to fit your needs. Bear in mind there is no one right way to write business trip report. The main thing is to focus on key issues, and highlight any conclusions, decisions and follow up actions.

When writing your report, have your company culture in mind. If the culture is formal, then write formal report. If the culture is more relaxed, then less formal tone might be acceptable. Leave any humor or non relevant points out of the report.

Your business trip report should always be professional , i.e. clear focus on key issues, easy to follow structure and readable language. Click on the button below to claim your free sample template of business trip report.

Ps. don't forget to check our Top 10 Business Travel Tips that benefit both you and your business.

Did you like this article?

Tell your friends about, share it on your favorite social media.

Many thanks!

Help us get more noticed and share it with your friends.

Back To Top

Go To Home Page

Return To Business Travel Tips

Connect With Us

Plan your perfect trip.

• How To Plan A Trip
• Money Saving Tips
• Travel Insurance
• Travel Health Advice

Find Your Perfect Trip

• Family Travel
• Romantic Travel
• Business Travel
• Cruise Travel
• Solo Travel
• Other Travel

Travel Accessories

• Travel Clothes
• Travel Gear
• Travel Luggage
• Travel Packing

Practical Travel Tips

• Travel Safety
• Tipping Etiquette
• Travel Games
• Travel Photography
• Other Practical Tips
• Our Travel Blog

FREE Top Travel Tips

Receive our Free eBook '101 Top Travel Tips' when you sign up to our newsletter

We respect your privacy and we never sell or pass your details to anyone - it is that simple! See our Privacy Policy

Business Travel Report

Sending your employee on a business trip is a great way to have them expand their experience while also checking on the progress of your business transactions in other locations. To keep track of both, using a business travel report is a great way to record those details, and here’s how users can make a sample suitable for their needs.

10+ Business Travel Report Examples

1. business travel report.

2. Company Business Travel Report

Size: 646 KB

3. Business Travel Productivity Report

Size: 410 KB

4. Business Travel Annual Report

5. Business Travel Expense Report

Size: 297 KB

6. Sample Business Travel Expense Report

Size: 76 KB

7. Business Travel and Entertainment Report

Size: 298 KB

8. Global Business Travel Report

Size: 10 MB

9. Simple Business Travel Report

10. Business Trip Report

Size: 53 KB

11. Printable Business Travel and Expense Report

Size: 37 KB

What is a Business Travel Report?

A business travel report is a type of report that focuses on recording the experiences of an employee during the business trip that they have undertaken. This is written the same way as any professional report document and is addressed to the employer or person who sponsored the trip in question.

How to Create a Business Travel Report?

Similar to a business trip report or a progress report, creating a business travel report is pretty simple. If you want to make your own business report rather than use any of our available templates, take note of these steps when making your business travel report.

1.) List out business tasks

When making your business travel report content, make sure you list out the tasks you were sent for this trip. For example, if you are doing a business trip to close a deal with a hotel manager of a hotel business and also meet with a restaurant business owner, then include those details in your report and take note of the progress in those tasks.

2.) Describe the events

Give a description of what has happened during the business trip. You don’t have to write a whole essay, just a few paragraphs so that the higher-ups can understand the events that took place.

3.) Note any expenses

Just like a financial report or an itinerary , it is important to take note of any expenses spent during the business trip. This is to make sure that employees are reimbursed properly for any expenses involving the job.

4.) Share challenges

Not every business trip goes smoothly, unfortunately. Whatever challenges you encounter along the way, be sure to mention them in detail on your business travel report. The purpose of this is to ensure that the company will be able to prepare for these challenges for the next business travel or will at least be aware of any challenges that are beyond their control.

5.) Summarize your report

Similar to an executive summary format, conclude your business travel report with a summary of what happened, so that readers can understand the point of the whole trip. This is also a formal way of ending business reports such as this.

Who makes the business travel report?

The person who makes the business travel report is the one who personally did the whole trip.

What is the purpose of a business travel report?

To provide a record of what has transpired throughout the business trip that was sponsored by the company.

What is the difference between a business travel report and a business travel budget?

A business travel report focuses on recording the events of a business trip while a business travel budget focuses on the financial costs of the business trip involved.

Whether it is a trip summary or another business report , word out your business travel report with the five steps in mind and you can create a very informative report that will be received well by the management. Feel free to check out our other trip reports and report templates for further reference.

Report Generator

Text prompt

• Instructive
• Professional

Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

• Aviation Recruiting Services
• Talent Identification
• Compensation Consulting
• Aviation Outplacement
• Client Testimonials
• Apply with API
• Candidate Testimonials
• Meet The Team
• API in the News
• API Testimonials
• Affiliations
• Privacy Policy

CALL 1 (415) 751-3250

How to Write a Trip Report & Recap Your Company’s Investment

WRITTEN BY Jill Henning ON September 24, 2018

Before heading to your next aviation conference, you might want to consider how you’ll recap the event with a trip report.

A trip report is a communication document addressed to your aircraft owner, aviation reporting executive, director and/or members of your team.

It’s meant to review why you attended, what you learned and who you met. It will likely also include your recommendations based on your learnings. You might even include tips to prepare for next year’s event.

The Importance of a Trip Report

Why are trip reports important? For starters, your company is likely making a significant investment to send you on business travel. Whether it’s for personal or professional development reasons (or both), they’ll want to ensure that there’s a benefit.

We thought it might be helpful to share the following few tips with those planning to attend NBAA’s upcoming Business Aviation Convention & Exhibition . Hopefully, in this way, you can make the most of your company’s investment—ahead of your return. And, when you do write your trip report, you’ll have a wealth of relevant information to include.

Tips for Writing a Trip Report

Have a plan

First up, having a plan is critical to getting the most out of your event attendance. Before you go, research what sessions you’ll be attending and who you’ll be meeting with (colleagues, partners, vendors, etc.).

Be sure to ask yourself: What do I want to accomplish? To learn? Why am I attending? And how can I use my experience at the event to train/educate others when I return?

Schedule your time

If possible, use the show’s event app to schedule where you’ll be during the NBAA event. This allows you to make sure you’re using your time as wisely as possible. It also serves to let others know where you might be if they’re interested in getting hold of you.

It’s extremely helpful to use a Google Sheets app (or other recording tools) to document what you’re learning—as you learn it. You can also take notes on your iPad or laptop during sessions. Capture relevant content, products, important presentation slides or signage using your phone or iPad. Don’t forget, a picture is worth a thousand words!

Your digital documentation helps you avoid having to go back and retype everything when you return from the show.

Lastly, we recommend scanning any collected business cards into your phone using a free digital scanner. One example is the CamCard app . It’s free and will save you time retyping contact details into your Outlook, Gmail, etc.

Be specific

Try to frame what you’ve learned in terms of the benefits it provides you. Did you meet the goals you set out for yourself in your plan?

Provide specific examples of events relevant to your goals or anything that happened that will benefit your company. Discuss specifically how those benefits will help the company—for example, it might be that you are able to decrease the company’s need to hire outside vendors now that you have a particular skill you picked up at the show.

The event app is a great way to see who’s exhibiting, along with who is attending special functions. More than likely, the app will offer a messaging tool (similar to Twitter), and you maybe be able follow the official event hashtag, such as “nbaa18.” If you’re traveling solo, connecting with others online might be the perfect way to break the ice.

Use your time wisely

Be mindful of the free time you have at—and following—the event. Perhaps you can use your travel time on the trip home to document the salient points of your trip in a PowerPoint or Google doc. Doing so will ensure that you’re ready to go on the Monday after your return.

Submit expenses

An easy way to capture all your expenses is to snap photos of your receipts. Doing so will help you calculate the Return on Investment (ROI) for your attendance. List the total cost for the trip, any expected financial benefit to the company and your recommendation for the future. The more specific you can be about the benefits of your trip, the easier it is for your management team to calculate a return on their investment.

Recommendations

If the trip was worth it to you, try and list any tips for attendees who might be planning to attend the same event next year (these tips might include recommendations where to stay, how to get around, how to use the app, etc.)

As we hope these few tips will remind you, a little bit of planning and structure around your attendance at the NBAA event (or any other one, for that matter) can make a world of difference when you sit down to write a trip report. At the very least, you’ll return from the event with the satisfaction of having gotten the most out of it you can.

How about you? Do these tips spark any of your own you’d care to add? If so, we encourage you to share them

Session expired

Please log in again. The login page will open in a new tab. After logging in you can close it and return to this page.

Writing Prompts

Make Writing A Habit

Trip Report Sample

A trip report is normally prepared by a business traveller immediately after a business trip. Its primary purpose is to document contacts made and lessons learned, and to summarize overall observations and conclusions; all in a format that can be shared with others in the organization. A trip report can be a useful document for many people in an organization. For example, even when only one, two, or three people might have been able to take a particular trip, a well prepared trip report can benefit many others in the organization.

The ideal trip report will be a one to three page document written in point-form style. To make it easy to follow, it should be sub-divided into three or four sub-sections such as: Introduction, Main Issues, Key Contacts, and Observations and/or Conclusions. In the Key Contacts section, be sure to provide contact details on each contact made including, full name, title, phone number, e-maill address, etc.

The trip report below was set up in MS-Word and was created based on an actual business trip taken for an agency in the non-profit sector. It contains the key elements that would normally be covered when drafting a typical trip report for most situations.

Trip Report – Sample

Share this:

March 3, 2024 at 2:26 am

I love how detailed this trip report is! It’s so helpful to have such a thorough account of the sights and experiences from the trip. It really makes me feel like I was there with you. Great job!

Leave a Reply

Your email address will not be published. Required fields are marked *

All Formats

Report Templates

24+ sample trip report templates- word, pdf, google docs, apple pages.

In academic or research terms, a trip report basically means that there will be an activity outside that has something to do with particular research or any academic activity where the researcher is eager to join or invite someone to be with the group of the said event. You can have the weekly report or monthly report template to make the said paper; it is available in a sample format where you can easily make the appeal you want to state. You can also see more on  Conference Reports .

Report Template Bundle

• Google Docs

Conference Trip Report Template

• Apple Pages

Printable Business Trip Report Template

Simple Business Trip Report Template

Sales Business Trip Report Template

Trip Report Design Template

Trip Expense Report Template

Sample Trip Report Template

> What are the Uses of Trip Report Templates?

Professional sales trip report template.

Business Trip Summary Report Template

Free Field Trip Report Template

Printable Trip Report Template

Sample Conference Trip Report Template

Printable Business Trip Report Template in Word

Auto Expense Travel Report Template

Editable Travel Expense Report Template

> Who is the Target Audience for Trip Report Templates?

Free conference trip report template example.

Individual Trip Report Template Download

Sample Field Tour Trip Report in PDF Format

Trip Report Template for Truck Vehicle Drivers Sample

Army Air Force Trip Report Example Download

Free Educational School Trip Report Sample

Industrial Trip Report Sample Download

Sample Morning Glory Trip Technical Report Template

Free Engineering College Students Trip Report Download

> What are the Benefits of Trip Report Templates?

More in report templates, vehicle damage report template, trip report template, business trip report template, sales trip report template.

• How to Create a Financial Audit Report [10+ Templates to Download]
• 40+ Monthly Management Report Templates in PDF | Google Docs | Excel | Apple Pages
• 25+ Non Conformance Report Templates – PDF, Docs, Word, Pages
• 19+ Event Report Templates – Word, PDF, Docs, Pages
• 34+ Report Card Templates- Word, Docs, PDF, Pages
• 23+ Sample Inspection Report Templates- Docs, Word, Pages
• 36+ Weekly Activity Report Templates – PDF, Docs
• 10+ Free Audit Findings Report Templates in PDF | MS Word
• 10+ Audit Exception Report Templates in PDF | MS Word
• 11+ Audit Committee Report Templates in PDF | MS Word
• 6+ Logistics Audit Report Templates in PDF | MS Word
• 11+ Logistic Report Templates in PDF
• 8+ Logistics Monthly Report Templates in PDF | MS Word
• 17+ Internship Student Report Templates
• 64+ Monthly Report Samples

File Formats

Word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates.