defense travel system wiki

Defense Travel System

U.s. department of defense software application / from wikipedia, the free encyclopedia, dear wikiwand ai, let's keep it short by simply answering these key questions:.

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The Defense Travel System ( DTS ) is a software application used by the U.S. Department of Defense which allows defense travelers to manage their commercial travel in accordance with the government's Joint Travel Regulations. [1]

Travelers can create authorizations — temporary duty travel (TDY) travel orders, prepare travel reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) vendor.

DTS operates at over 9,500 total sites worldwide, and on average, DTS processes more than 25,000 transactions while approximately 100,000 unique users access it on a daily basis. Defense Manpower Data Center (DMDC) Program Management Office DTS (PMO-DTS) has the program oversight (acquisition, technical, operation and maintenance) oversight of DTS while the Defense Travel Management Office (DTMO) has functional oversight. [2] [3]

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DOD Plans Return to 'Defense Travel System'

In a memorandum released last month, the Defense Department announced that previous directions to begin using the new MyTravel system have been repealed, and agencies should instead return to using the existing Defense Travel System.  

"DOD organizations currently using MyTravel are no longer required to use the system," wrote Gilbert R. Cisneros Jr., undersecretary of defense for personnel and readiness, in a memorandum dated May 24. "Additionally, DOD organizations may suspend the planning and implementation of future financial system integrations."  

Both the Defense Travel System, or DTS, and MyTravel, are web-based applications that allow military and civilian personnel within the military services and DOD to plan official government travel.   

The systems automate the booking of flights, lodging and rental cars and also produce official travel orders. When returning from a trip, the systems allow for the documenting of expenses and the generation of vouchers so travelers can be compensated for their expenses.  

The Defense Travel System has been in use within the department for about 25 years. Before that, travel was planned using paper forms and telephones.  

In August 2018, the department announced it had selected SAP Concur's software as a service product, later branded as MyTravel, to replace DTS.  And in an October 2022 memorandum, Cisneros directed DOD travelers to begin using MyTravel, when possible.   

That direction has now been rescinded. Instead, travelers are instructed to use DTS for all new travel that ends after July 13, 2023.  

Cisneros said DOD will cease MyTravel operations in September 2023.  

Officials within the DOD's Defense Human Resources Activity said continued development of the MyTravel system is no longer in the best interests of the Department.  

Reasons for that include decreases in travel due to COVID-19 , increases in virtual meetings, and a shift in departmental focus to achieving a clean financial audit.  

According to a DOD press release, the department spends about $9 billion annually on travel, with temporary duty travel comprising about 70 percent of all travel vouchers.  

For More Information  "MyTravel" Update      Repeal of Mandatory Use of MyTravel   

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The Department of Defense provides the military forces needed to deter war and ensure our nation's security.

The Defense Travel System (DTS): An Overview

MyMilitaryBenefits

DTS: Informational Guide for the Defense Travel System

Table of Contents

The prospect of traveling and seeing the world is one of many draws of service in our nation’s military. Whether if it is changing duty stations, going on a deployment or for official business, such as training or retirement out-processing; travel is a reality for both military members and Department of Defense (DoD) Civilian personnel.  The Defense Travel System (DTS) is a fully integrated, automated, end-to-end travel management system that enables United States Department of Defense travelers to create authorizations, Temporary Duty Travel (TDY) orders, prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) vendor. DTS operates at over 9,500 total sites worldwide, and on average, DTS processes more than 25,000 transactions while approximately 100,000 unique users access it daily. The traveler can access DTS via a single web portal available 24 hours a day, seven days a week.

What Is DTS?

DTS provides full functionality, accessibility, and security when processing travel documents. You may search for airline, hotel, car rental, and rail availability as well as gather other details to plan a trip. Real-time reservations for air, lodging, and rental cars are built into DTS to provide easy access to commercial travel service information. The system streamlines workflow and processes to improve efficiency and productivity.  DTS meets the major functional requirements of the DoD and serves the needs of all users and travelers. A Common Access Card (CAC) is needed to access the site. The following is a short informational guide on three areas of DTS that tend to create conflict for DoD personnel.

Logging Into DTS

Logging Into DTS. Before you can access DTS, you will need to ensure your web browser is fully compatible, obtain a digital PKI certificate and contact your Defense Travel Administrator (DTA) about setting up an account. You must have an active DTS profile to log into DTS . Although you can create your own profile as part of the login process, your organization may prefer to have a DTA create a profile for you. Note: If you unintentionally create a self-registration profile, you can remove the entry. The most common reason for profile rejection is entering the wrong DTS Organization. If you enter the wrong organization, your self-registration request routes to the incorrect DTA, who does not know you, so the DTA will not accept the request. The DTA will reject the submission, providing comments explaining you selected the wrong organization, and advise you to contact your DTA or supervisor for assistance. Once you make the corrections, re-submit the profile. Your Component Representatives can also provide more information on DTS. You can find contact information for your Component Representatives here .  For more info, please go here .

Creating an Authorization

Creating an Authorization. A DTS authorization captures information regarding an upcoming TDY (locations, should-cost estimates, and travel information). Essentially, the authorization is a means of informing everyone who needs to know when you will be gone, where you will be working, and how much you expect your trip to cost. When you create a TDY authorization in DTS, the system accesses database information from your DTS personal profile, your organization’s budget, and DoD travel regulations to help streamline the document creation process.  For more info, please go here .

Creating a Voucher

Creating a Voucher. A voucher is a claim for reimbursement of actual expenses you incurred and payment of allowances you earned while you were TDY. When you create a voucher in DTS, the system populates it with information from your approved DTS authorization. DTS lets you create a voucher before or during your TDY, but you cannot sign it until your trip is complete. DoD policy mandates travel voucher submission within five working days of returning from TDY. Information on authorizations includes (by design) cost estimates and assumptions about an upcoming trip. Since the voucher must always reflect accurate cost and trip information, you must update the voucher from estimated charges to actuals based upon the trip. In other words, your primary responsibility on a voucher is to make changes to it. Note: DoD travelers must stay within the constraints of the authorization order, unless otherwise authorized by the Authorizing Official (AO). Failure to follow this guideline could result in out-of-pocket expenses at cost to the traveler , that may not get reimbursed.

DTS Training. In addition to providing a wide variety of on-demand and scheduled training, the Defense Travel Management Office (DTMO) publishes many useful resources such as Manuals, Guides, and Trifolds that clarify many aspects of official travel.

DTMO offers both web-based Training and Distance Learning for DoD personnel. All courses are offered through Travel Explorer (TraX). To access TraX, users must register through Passport, DTMO’s web portal. DTS can be a complicated system, however, with the resources and training provided by the DTMO, the DoD traveler can ensure that travel pay is one stress they do not have to worry about.

https://dtsproweb.defensetravel.osd.mil/dts-app/pubsite/all/view/

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DTS recently updated their system to not need Java any longer

Many changes took place in January 2018 where you won't recognize the DTS we've been using for many years.  Here is their "Look-Ahead" guide to help

If you are receiving Page Cannot be Displayed and you are Overseas, you may want to try a VPN solution

Common problems and workarounds with new version

Before you can access DTS...

1. You'll need to ensure your web browser is fully compatible

https://dtsproweb.defensetravel.osd.mil/dts-app/pubsite/all/first

2. Obtain a digital PKI certificate

You have to have your Common Access Card

3. Contact your Defense Travel Administrator (DTA) about setting up an account.

This person is at your unit

4. There are online tools available to help you learn more about DTS. All courses are offered through the Travel Explorer (TraX) website. To access TraX, register through Passport, the Defense Travel Management Office (DTMO) web portal. DTMO's training website also offers a variety of manuals and resources pertaining to DTS.

Instructions on accessing TraX

https://travel.dod.mil/Training/eLearning/

DTS How To Videos

I hope to find a way to update the Smart Book below, but I do not have access to DTS any longer since I'm not a Soldier or DoD Civilian.

Use this " Smart Book " to make DTS easier for you.

PowerPoint version

DTS Web-based Training

DTS PROBLEMS AND SOLUTIONS

DBSign information

DTS Videos created by:  Devan Davenport

1. Introduction

https://youtu.be/2-ko4iJbOS8

2. Update Profile

https://youtu.be/H_vlujx5wME

3. Itinerary

https://youtu.be/mzC-fn8Jr88

4. Flight Selection

https://youtu.be/_PL_5Pv6CO4

5. Flight Selection Continued

https://youtu.be/0u4BieD0Hf4

6. Rental Car and Hotel

https://youtu.be/7xAJWcSIois

7. Reservation Confirmation

https://youtu.be/--ZabgU8rpk

8. Expenses Part 1

https://youtu.be/nCWym8xUIq4

9. Expenses Part 2

https://youtu.be/az9RgdJrLYM

10. Substantiating

https://youtu.be/hkRydekl0Mg

11. Per Diem

https://youtu.be/hthcRm-XEHs

12. Line of Accounting

https://youtu.be/HAvCqOD_BNQ

13. Review and Submit

https://youtu.be/24GPrpc4_t0

If you have questions or suggestions for this site, contact Michael J. Danberry

ACRONYM Reference Page

The following domain names all resolve to the same website:  ChiefsCACSite.com, CommonAccessCard.us, CommonAccessCard.info, & ChiefGeek.us