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Business Trip Approval Request Letter (Free Templates)

Business enterprises and organizations consider business trips as a professional way of building strong relationships with existing customers and a chance to acquire new customers. Business trips are essential for the growth of companies. Therefore, most employers usually approve employee requests to travel for business, provided it is relevant and suitable for the company’s growth. This article will be very informative on business trip approval request letters and provides you with free samples and professional templates for your reference.

What is a Business Trip Approval Request Letter?

A business trip approval request letter is written to an employee to permit them officially, to partake a business trip for which he/she had submitted a written request.

Once an employee has submitted an official business trip request letter, the relevant company managers review the letter to check for details of the trip such as the proposed destination, target market, estimated trip budget, people who will accompany the employee, and how the trip is relevant and mandatory for company growth. If the trip request letter is approved, the higher authorities will write the employee a business trip approval letter.

In the letter, the employer includes further details of the trip, including what is expected of the employee, and specifies the whole trip’s budget. You can also mention the person accompanying the employee for the trip. As a manager, while writing these letters to your employee, it is vital that you focus more on providing specific details to avoid misunderstandings and ensure that you are both on the same page.

Why is a Request for Approval Letter Important?

A request for approval letter is addressed to a supervisor, manager or any other relevant authority to ask for their approval before continuing with a business trip. The letter’s primary purpose is to ensure your manager is fully informed of the trip and that they are willing to allocate you the necessary resources you need to make it a success.

Writing a good request for the approval letter to your boss before embarking on any significant company project is very important due to the following reasons :

First , whenever you address a request for approval to your line managers, you are affording them an opportunity to understand what you want to do (in this case travel for business) and your reasons for wanting to do it. A deeper understanding of the business trip is made when the higher authorities approve your request. This way, it makes all the involved parties play their part smoothly

Secondly , with proper communication comes the smooth accomplishment of tasks. When you collaborate well with your manager you will be able to complete tasks on time.  You will have all the time to concentrate on other important projects while you wait for the review and approval of your request to travel rather than just waiting for the next company meeting to air your requests. Writing request letters for approval ensures no time wastage and leads to reduced wastage of company funds altogether.

The letter also serves as a show of respect.  Embarking on a business trip before the approval of the relevant authority is a sign of disrespect. Sending a request for approval shows respect and professionalism. You are showing the concerned higher authority that you are confident in your decision and are also respectful of the fact that the final decision is ultimately up to them. The business trip approval letter contains further details of the trip, including the budget, scope, and viability of the project. It also outlines what is expected from the employee; thus, it works to dispel any doubt that either party might have concerning the trip’s significance. This boosts the confidence of the employee even as they continue with the business trip.

Lastly , the business trip approval letter once approved, creates a verifiable proof.  Whenever a line manager approves your request, you have clear proof that allows you to continue with your authorized trip confidently. This letter serves as official documentation of any changes or updates to previously agreed-upon terms. It also ensures that each of the concerned parties is well informed.

How to Convince Your Boss to Approve Your Business Trip

Getting approval from your boss to go on a business trip is not as easy as it sounds, especially in this technological era.  Some bosses may feel like it is a needless luxury that needs to be eliminated from the company’s budget. However, in some cases, business trips are essential for career growth and company growth. So, how can you convince your boss to allow you to travel? The answer is simple. You must prove to them why the trip is necessary and how partaking it will enable you to achieve something you cannot achieve while remotely working from the office. Here are some of our well- researched tips to enable you to get approval to travel from your boss.

When writing the letter explain to your manger how the trip will make you establish and build meaningful business relationships with clients: -When you are trying to establish a new relationship with a client, face time is necessary. Thus, you need to go on a trip to meet face-face with a potential client and establish a foundation of business trust. Once you have established this relationship, it is easier to maintain the client from a remote location, virtually.

Show your manager that the trip is an opportunity to network with leaders in your industry, and gather more knowledge, acquire new business leads and market your company. Demonstrate to them how the trip will help you to stay updated on current marketing trends and help you stay on top of the economic trends

To convince them further to approve your request, provide a good explanation in your request letter, how the trip will help you close more deals, thus more money for the company- create a plan to establish how the Return on Investment will be greater than the expenses of your trip. Do your research well and provide your boss with quantitative data to back up your claims that the trip will be a valuable investment for the company.

NOTE: Keep your budget to a minimum to quickly gain approval

Format of a Business Trip Approval Request Letter

Follow these steps to write a professional business trip approval request letter

Choose your contact method

Based on your company culture, choose the right contact method- whether via email or a printed copy with a written signature.Write the date of submission of the approval request letter

Inside Address

Write the address of the recipient of your letter. Mention the full names of the receiver, their position in the office, department and office address. Ensure that the information you provide in this section is correct and accurate to avoid distracting the recipient.

Use a professional greeting and salutation

This a formal letter. Therefore, use a welcoming yet professional greeting and salutation. For example, use “Dear Ms.” followed by their last name.

Start your letter by telling the receiver why you are writing the letter. Be considerate of their time and go to the point directly.

Example : Dear Ms Jane, I am thrilled to inform you that after discussing with the marketing department, management has approved your business trip to Tanzania scheduled from 20 th Jan 2021 to 26 th Jan 2021.

Include details

In a few sentences, provide a detailed explanation of the trip, in terms of what is expected of the employee, the person (s) accompanying the employee, and specify the approved budget for the trip to ensure that he/she does not go overboard with the budget laid down by the company.

For example: The marketing department and everyone at large hopes that you will bring a considerable amount of business to the company from your trip. Mr Brian will also be accompanying you on this trip as he is your immediate supervisor. The laid down company budget for the whole trip is $25000.

Complimentary close

Before signing off the letter, include one more piece of information depending on the situation. You can add more information about what is expected of the employee once they return from the trip.

For example : Upon your return, make sure you submit all the receipts and any relevant documents to the concerned departments.

Write your signature, followed by your name and designation.

What to Include in Trip Approval Request letter?

Writing a tip approval request letter is not hard. Especially if you know what to include and how to format your letter. The process is very simple simply start by including your full name, designation, and contact information to make it easier for the receiver to reach you anytime.

Then add the details about the trip. You should include the reason for the trip and any benefits for the job if it is for career development training. Provide the itinerary location, estimated budget, and the name of the event.

Don’t forget to mention the date you will leave for the trip and when you will be back to resume work.

End the letter by thanking the manager in advance for their corporation and sign off professionally.

Business Trip Approval Writing Tips

Our well-curated business trip approval letter writing tips will help you come up with a great and professional letter.

Be professional

As a manager, it is necessary that you promptly and professionally write an approval letter upon the employee’s request.

Specify the company laid down budget

It is very crucial that you specify the budget for the trip to your employee to ensure that they don’t go on a spending spree and exceed the budget laid down by the company.Use a formal and polite tone throughout the letter

Make your business trip approval letter short and concise

Your letter does not have to be too wordy. Keep it short, simple and straightforward.

Proofread your letter

Before sending off your letter, make sure to reread it to check for common typing mistakes and grammatical errors. You want it to bring out your message well.

Download Free Business Trip Approval Request Letter Templates

Make use of our free, premium, customizable Business Trip Approval Request Letter Templates to help guide you and serve as a reference. Before downloading them, don’t forget to personalize them to meet your unique needs.

For managers, some requests are easier to approve than others. If you are writing a request for approval, you should consider the following best practices to ensure your requests are approved on time: • Be clear and concise. Very often, including too many details and overstating the purpose diminishes the overall impact of the letter. • Write your subject line well. Use 3-4 words that are boded to communicate the intent of the letter for easy understanding • Have your target audience in mind while writing the letter • Break up long requests into smaller and simpler sections using bullets and headers • Explain the importance of your request to the company once approved. • Show your enthusiasm for the request that is pending approval. • Gather quantitative data to back up your claim and put your best argument forward

Yes! If the thought of sending a follow-up email for a request letter after no response scares you, you should probably know that very few people, especially managers, say yes to the first ask. It is always a great idea to follow up with an email message if you don’t hear back from them.

Business trips are an important part of a business. They are also an important part of the growth of the employee and the organization. For this reason it is important that the employees be afforded the chance to go for business trips. As an employee, you need to understand how to write a persuasive business trip request letter to your employer that will convince him/her to allow you to travel. As a manager, you also need to know how to write a professional business trip approval letter and understand its importance.

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A Business Trip Approval Letter

Last Updated On January 13, 2020 By Letter Writing Leave a Comment

A Business trip approval letter is written to permit an employee officially for a business trip for which he has submitted a written request. Business trips are considered as a professional way to build up a strong relationship with your existing clients and also a chance to acquire new clients. They are generally regarded as a profitable way of expanding the business. Therefore the staff of the marketing department keeps on touring new places to acquire more and more business.

Trips like these are essential for the growth of a company, so companies do encourage their employees to take such trips. Once an employee has made a request for a business trip, the higher authorities check the details of the trip. If it’s relevant and suitable for the progress of the company, the higher authorities approve the business trip. 

While writing the letter of approval, it is mandatory to include further details of the trip and what is being expected from the employee. You can specify the budget for the trip and mention the people who will be accompanying the person. Letters like this should focus more on specific details rather than anything else.

A Business Trip Approval Letter Writing Tips

• Firstly it is vital to be professional enough to write an approval letter on the employee’s request.
• You must specify the budget to your employee so that he should not overspend and exceed the budget laid down by the company.
• The tone of the letter should be formal.
• The letter should be brief and concise.
• Once you are through writing the letter, please recheck the same for corrections, if needed.

A Business Trip Approval Letter Template

Use our free A Business Trip Approval Letter to help you get started.

From, _____________

_____________

Date _________ (Date on which letter is written)

To, _____________

Sub: ___________________________________________

Dear ________________ (Name of the person),

I, hereby, would like to inform you that after discussing with the ______ (Department name), management has approved your business trip to __________ (place) scheduled from __________ (date) to ________________ (Date). We all wish that you will bring some good amount of business to the company. Mr. __________ (name) would also be accompanying you in this trip as he is a Chief legal advisor and will support you if you need any legal help during the trip and with the clients.

Please submit all the relevant documents to the concerned departments once you return.

Yours truly, (_______________)

Sample Letter

From, Alexander Gomes Marketing Head ABC Inc.

Date: 2nd February 2009

To, Mr. Joseph Nicolas Marketing Manager ABC Inc. Atlanta

Sub: Approval for Business Trip

Dear Mr. Nicolas,

I am writing this letter to officially inform you that the management has approved the request submitted by you for a business trip to Germany. The decision has been taken in conjunction with the Sales department. It is scheduled from 10th December to 20th December, and we wish that in this period you will work as per the strategies and norms laid down by the company and will get business for us.

I would also like to inform you that Ms. Catherine from the Sales department will also accompany you on this trip and we wish that after returning, you should prepare a sale report as well as your expense report and submit to the concerned department.

Wishing you all the best,

Yours truly, Alexander Gomes

Email Format

The following is the Email Format that should be followed while writing a Business trip approval letter.

To: [email protected]

From: [email protected]

SUBJECT: Business Trip Approval Letter

I, hereby, would like to inform you that after discussing with the ______ (Department name), management has approved your business trip to __________ (place) scheduled from __________ (date) to ________________ (Date). We all hope that you will bring a good amount of business to the company. Mr. __________ (name) would also be accompanying you in this trip as he is a Chief legal advisor and will support you if you need any legal help during the trip and with the clients.

Related Letters:

• Sample Approval Letter
• Approval Of Overtime Letter
• Sample Approval Letter for Expenses Occurred
• Grant A Scholarship Letter

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Travel guide:

Travel Approval Email Templates

First time setup completed

Book travel current

Travel not completed

Get reimbursed not completed

Step 2 of 4 Book travel

Jump to Step 2: Booking Travel >

Note about travel to a training, conference, speaking event, large team IRL, or international

Authorizing official approval is secured via the event request process , so you are all set as long as your travel is booked in Concur and is in SUBMIT TO APPROVER status. However, an email of approval is still required if you will be extending your trip at your own expense , flying to or from points that are not either your duty station or location of the event , or combining your event travel with travel for some other reason.

Email Template for Individual Travel:

Subject: Approval for travel between [dates] for , external, TTS-only, Budget name or Tock project name and ID #

I request approval to travel from [ home_location ] to [ work_location ]. I will depart the [ departure_date ], to arrive in time for [ work_to_be_done ] in service of [ TTS budget name ] (options available , external, TTS-only, here ) or [ Tock project + ID number ] scheduled for [ first_day_of_travel_work_date ]. I will return to [ home_location ] on [ return_date ]. The total should not exceed $[x,xxx.yy].

Please reply with your approval, or with any subsequent questions or clarifications you may have.

Many thanks,

[ requestor_name ]

Email Template for Group Travel:

Below is the travel cost break out for [ work to be performed ] for [ Budget name or Tock project name and ID# ]. The estimated total cost is [ total cost ], with the cost for each team member broken out below. Please reply with your approval, or with any subsequent questions or clarifications you may have.

[ Include the , external, TTS-only, completed travel expenses estimator pasted here, or another format of your choice, as long as origins, destinations, dates of travel, and estimated cost are clearly identified for each person traveling ]

• , external, TTS-only, #travel
• , external, [email protected]
• , external, Book office hours

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Business Trip Approval Letter Template

The higher management of your company or organization has decided to approve the business trip for anyone or any team, and you have the responsibility to send this information of approval. In this situation, you have to write an approval letter to send your message in a proper format.

Here we are going to help you in this situation by providing some sample letters regarding this topic. Here while writing this letter you have to include the points which we have discussed here.

Letter Template: 1

Dear [Name of Recipient],

I am writing this letter to officially inform you that your request for the upcoming business trip scheduled from [start date] till [end date] to [name of place] has been approved by higher management. I suggest you verify your travel itinerary and schedules for the entire trip.

You can contact [name of HR person] regarding the meal plans, per diem, reimbursements, and insurance related to your trip.

Please remember that you need to submit the necessary reports related to your business trip upon resuming your work. Kindly fill out the necessary forms before travel and also register an emergency contact that can be reached out to during the entire duration of the trip.

It is advisable to keep your original identity documents handy and the photocopies. I have attached a set of necessary instructions to be followed during your business trip.

If you require any further clarifications, you can reach out to me over the phone at xxx or via email at XXXX. Please accept and consider this letter as your final approval for the trip. Wish you a pleasant and safe journey.

Yours truly,

[Name of Sender]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

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Trip approvals in business travel: what they are and why they’re important

When it comes time to approve trips, there’s a lot to keep in mind. That’s why we’re giving you a hand in understanding what they’re all about.

By Jessica Freedman

February 9, 2024

Trip approvals are an important but complex part of business travel. Having a comprehensive travel policy that allows your company to live up to its duty of care is fundamental to keep the control in your hands. Making the trip approval process as smooth as possible starts with creating a clear travel policy in which stakeholders know what to expect, and are clear on what is allowed and what isn’t allowed when it comes to business travel. Then by centralizing all this data in one place, you can be sure to not miss a beat.

We will look at the importance of trip approvals in business travel and how having the right travel management platform will help you manage and optimize business travel. We will also give you some tools to ensure that the whole process is streamlined. Before we get started it’s important to have in mind the following concepts: trip approval, duty of care and travel tracking, all of which are interrelated and help to improve the business travel experience.

What is trip approval?

Trip approval or pre-trip approval refers to approving elements of a business trip such as hotel reservations, flights, car rentals or trains prior to an employee being able to book their business trip. It’s a way businesses can keep their corporate travel policy under control, ensuring that a manager or supervisor has reviewed the travel policy and that each element of the trip is allowed as stipulated by the company’s guidelines. Trip approval is key for businesses to be able to enforce their policies, avoid overspending and keep travelers from going to high-risk destinations. 

What is duty of care?

Duty of care is about ensuring the safety or well-being of others. Employers have a duty of care to their employees to be sure they are happy, safe, and healthy when traveling and when at work in general. Trip approvals help managers and CEOs live up to their duty of care. Read more about duty of care.  

What is travel tracking?

Travel tracking or itinerary tracking is a way of monitoring travelers to make sure they arrived safely, which in turn helps companies live up to their duty of care. A corporate travel tracker is often built into a travel management platform allowing you to access a live traveler map so you can know where your employees are in the world and that they have made it safely to their destination. It’s a great way to keep in control and ensure that you fulfill your duty of care as an employer.

Managing the business travel approval process

The key to managing the business travel approval process is to find ways to stay in control and keep your travel spend on target. A great way to do this is by setting up a seamless travel approval process, which will keep travelers safe, keep them from traveling to risky destinations and ensure that you are able to keep an eye on how much your team is spending on flights, hotels, car rental and trains. 

Of course with the approval process comes some risks. For example, an employee may submit a trip for approval and then the price may go up, or the trip might expire before a manager can approve the request. With a travel management platform, the approval process can be easy.

When you automate your travel policy , you can also set up the process to suit you best with things like pre-trip green light, allowing travelers to ask for approval before they actually book. Travelers just need to enter information such as destination, dates, trip purpose, travelers and additional notes before submitting for approval. This way they can create trips from already approved requests.

How to stay in control of business travel

So now that you know the three most important elements of staying in control of your business travel program, let’s take a look at the 4 keys to staying in control.

1. Adapt the approval process to your company’s size

The business travel approval process can vary depending on the size and structure of your enterprise . Whether you’re an HR professional, an office manager , or from the finance department you will play a different role in the approval process, and also depending on how your company is set up. 

In a small company the process will generally be quite informal. In fact, it may just be the founder and a few employees who each represent a department but with no managers. In this case either the founder or the person in charge of finances might be in charge of approving trips. In a medium-sized company the office manager or HR department may set up the approval process, putting line managers in charge of approving their direct reportees trips.

The key is to adapt the approval process to your company’s size, involving as few people as possible to avoid any roadblocks. Once you’ve designated approvers, be sure that they all know and understand the travel policy. Definitely consider having pre-approval to avoid prices going up before someone has a chance to ok your trip.

2. Set up your approval process

Of course when setting up your approval process, it’s important to have a goal in mind, and to make sure to streamline the process. Think about how much you would like to spend on travel overall and designate a budget, and don’t forget to set up things like green light approval, which is like a pre-approval that makes it so travelers are pre-approved before they book.. Be sure to have a clear travel policy that makes it clear what is allowed and what isn’t. Don’t have a travel policy yet? Download now . 

Once you have your budget and travel policy designated, it’s time to make some decisions:  

• Who’s in charge of booking business travel?
• What does the process of getting a trip approved look like?
• Who will be the approvers?
• Who is responsible for creating the travel budget (this will often depend on the size of your company)?
• What’s the time frame for approving trips (ideally you would set up green-light approval so that people are pre-approved for their trips and they don’t have to risk missing the approval time limit)?
• Who is allowed to travel business class and who isn’t?
• What hotel star ratings are allowed?
• Will you allow or prevent refundable or non-refundable reservations?
• Will you allow employees to pay extra to select seats?
• What will your price cap be?

Finished answering all these questions? Then it’s time to move onto the next step.

3. Educate about the protocol

Whether you have a 3 person company or a 300 person company, protocols are clear to ensure that everything is clearly laid out and that there is nothing that slips through the cracks. It’s important that each person knows their role in the approval process, and that if an employee needs to ask for approval, how it works. If you have a travel management platform like GetGoing then you can automate the whole process, which brings us to the next step. 

4. Set up approval process in your travel management platform

Small and medium enterprises, or any sized company for that matter, will benefit from having a clear business travel process and this is where a travel management platform comes into play. Being organized when it comes to business travel is about having a clear procedure and managing everything in one place. 

Once you’ve decided who the stakeholders are, have created a travel policy, educated your staff about the protocol, it’s time to set up your approval process in the travel management platform. In GetGoing this can be configured easily by anyone with admin access to the platform. It’s a question of minutes before you’ll be able to get going with your business travel plans.

How GetGoing can help with the trip approval process

With GetGoing the approval process is a piece of cake. Simply set the business rules by automating your travel policy so that all bookings follow your travel policy. You can set up approvers in the backend and configure the green light approval, which allows travelers to ask for trip approval prior to booking so you don’t have to risk change of fares while waiting for approval. This is especially helpful in small companies where multitasking is a must. After all, you don’t want to be caught with your employee’s ticket price going up or by having passed the 12 hour limit for approval, as in both cases the trip will be canceled. 

Plus, with GetGoing you can automate trip approval flows, making the whole process easier. Navigate to the policy page within the app and you can set up this feature so that travel admins have the last say in keeping travelers safe and at the same time ensuring that the travel policy is upheld. 

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Creating the perfect travel request approval process.

Sajit Chacko

Unfortunately, a persistent problem facing many with such aspirations is that they often find themselves in situations where the trips become a tiresome burden with exponentially higher costs than expected. 

Why is this, you wonder? Simply put, the chaotic, frustrating, and challenging task of working with outdated spreadsheet-based systems makes business travel nightmarish every step of the way. 

This problem is especially true for the archaic travel approval process, which makes trips unmanageable and unfeasible. We are here to tell the readers they don’t need to be.

This article will explore the travel request approval process, the challenges organizations face using older processes, and how creating a clear, automated workflow can help overcome these challenges. By the end of this article, you will understand why creating an ideal travel request approval workflow is essential to succeed in today’s competitive business environment.

What is a travel request approval process?

A travel request approval process is a series of actions that an employee or traveler follows to acquire management consent to implement a trip. 

This process typically begins with the employee filling out a travel request form outlining the trip’s details, including the destination, purpose, dates, and estimated expenses. 

The employee then forwards the request to the assigned administrative authorities and stakeholders through outdated methods of communication, such as email, for review. The review process involves managers and admins checking compliance with travel policies, estimating trip feasibility, verifying budget availability, and obtaining approvals from the other relevant organizational stakeholders. 

Based on such considerations, the request is either sanctioned or denied. Once approved, the employee can purchase flight tickets, reserve accommodations, and perform other necessary tasks to carry out the trip.

Why do you need a travel request approval workflow?

A travel request approval workflow is an excellent way to simplify the outdated, inefficient, and problematic process that most businesses continue to follow even today. A streamlined workflow ensures compliance with the corporate travel policy, improves planning efficiency, regulates costs, enhances communication, and increases security. 

Moreover, implementing one further ensures that travel expenses are quickly approved, transparent, and well-planned. 

Here are some of the real-world problems several businesses face which necessitate a systematic travel request approval workflow.

Limited control over expenses

Proper internal controls make it easier for businesses to track trip expenses, maintain compliance, and impose spending constraints. The main problem behind the manual travel request process is that it fails to establish such controls for employee expenses, causing widespread policy non-compliance and overspending. 

The situation worsens when too many stakeholders are involved in the decision-making process. When this happens, it becomes a challenge to manage or keep track of the approved expenses, often resulting in travelers exceeding their allotted budgets. 

On the other hand, a travel request approval workflow provides travelers with a framework that helps them stay compliant and within their budgetary limitations throughout the travel process. 

The ideal workflow should enhance the business’s expense controls while leaving no room for misinformation or miscommunication. Even when the business trip involves multiple travelers, an excellent workflow allows consistent policy compliance and expense transparency between the travelers and their respective departmental heads, managers, and admins.

Key information doesn’t reach the right people

When using manual systems, employees regularly encounter numerous roadblocks between them and acquiring the necessary travel permissions. This situation is especially true when requests are sent to an unnecessarily large number of stakeholders regardless of their role or relevance in the travel request process. 

There are bound to be information gaps, miscommunication, errors, and delays when this occurs. And critical information sometimes does not reach crucial decision-makers on time, considerably slowing down the process. 

Moreover, manual systems make it nearly impossible for travelers to make quick, time-sensitive decisions that could drive down trip costs. 

Instead, an automated travel request workflow system can guarantee that critical travel proposals and information is sent only to those with the utmost relevance to the nature of the proposal. 

This way, essential stakeholders are routinely kept informed and updated on the decision-making process. Such a level of transparency dramatically improves communication and reduces the risk of misunderstandings. 

By assigning priority levels to requests, you also ensure that administrators get instantly notified and attend to critical requests without delays. 

Manual processes are inefficient

Implementing and managing business trips through manual processes is a tedious task with several redundancies that causes delays and human error. 

Here, the time it takes for the itinerary, travel costs, trip expenses, and relevant justifications to be approved generally takes several days or weeks to get accepted. By this time, trip costs may dramatically escalate. 

On the other hand, an automated travel request approval workflow can significantly reduce the time to process such requests from days to mere minutes. Additionally, since the requests only reach the relevant stakeholders, there will be no misinformation and confusion, ensuring enhanced compliance. 

An added advantage to an automated travel request system is mobile functionality that allows requests to be sent directly to the mobile device of the relevant authority, along with automated expense reports. 

How to create the ideal travel request approval workflow

Let us walk through the steps you must take to create the perfect travel request approval workflow.

1. Understand what you want to achieve 

A good practice before you design a travel request approval workflow is first to analyze your current processes and the challenges you face with them. This analysis helps you identify problematic errors, redundancies, inefficiencies, and other significant issues in your workflow. 

Once you identify these issues, you will better understand what components need to be cut, reworked, excluded, and improved. This way, you can eliminate any problems disrupting your travel implementation process and feasibility. 

When you have ample information on what’s wrong, you can envision how your new travel request approval workflow should be and what it must help you achieve. 

A noteworthy recommendation is to automate, rework, and improve your existing systems rather than a complete system rehaul. Enhancing and automating existing systems facilitates familiarity, resulting in lesser adoption resistance from your employees. 

The ultimate goal should be to plan a workflow that dramatically improves time management, efficiency, transparency, and visibility when filling, submitting, and handling travel requests.

2. Consult all relevant business travel stakeholders

Manual processes generally require the proposal to be approved by administrators, managers, C-suites, finance teams, and the HR department before its implementation. Each of these departments has team members, further expanding the proposal’s organizational exposure. 

The first step to creating a workflow perfect for your unique business requirements is identifying the stakeholders relevant to the travel-decision making process. A good practice is to restrict the number of administrators charged with viewing and scrutinizing the requests and their contents to the lowest number possible. 

Modern automated systems provide stakeholders with excellent internal controls on expenses and approvals while increasing their overall visibility. In such a system, there is no need to involve more than a few stakeholders. 

The number of administrators entirely depends on the organization’s size. Smaller organizations may need lesser administrators and decision-makers involved in the travel request approval process. On the other hand, larger organizations generally have more travelers than SMEs and a higher volume of requests and expenses that require administrative attention. 

Factor in these considerations and decide the optimal number of stakeholders to review trip requests. Remember, the number should be manageable for the administrator or manager.

3. Map out the travel request approval workflow

The next stage is automating and mapping the proposals’ flow for your new travel request approval workflow. Ideally, this should involve requests to flow through stakeholders relevant to trip planning and with expertise in improving the trip’s productivity. 

This map should specify each member’s role in the newly automated process.

4. Setup a single management tool for easy access

The first thing you should do for your new workflow is to restructure your processes to eliminate redundancies from the previous systems, including redundant communication channels or any other aspect that may confuse stakeholders. 

Once you have centralized and organized your business travel approval process, you must increase the corporate travel policy’s visibility to reach all stakeholders. Doing so ensures that all employees are completely aware of the policies, procedures, rules, and limitations. 

The goal of this stage is to ensure that there are no more delays or back-and-forth communications between travel and non-travel stakeholders. A centralized travel management tool such as Tripeur can help businesses effectively achieve this quickly. 

5. Choose which line items to include

Carefully planning and detailing the workflow’s line items allows you to specify to your employees what travel details require mentioning and what is irrelevant. Such a practice guarantees uniformity between all travelers filling out and submitting requests. Everyone involved in trip planning provides managers and administrators with all the relevant details. 

Typical line items to consider in your travel request approval workflow include the trip’s purpose, assignment details, location, duration, and list of participating team members. It is also good practice to detail a breakdown of the estimated costs, including airfare, accommodations, ground transport, meals, and the overall total. 

How detailed you want these forms depend entirely on the level of granular supervision you wish to maintain. 

Specifying that your employees upload receipts online after a transaction is also essential to automate expense reconciliation. This practice eliminates needing to maintain, carry, store, and submit physical receipts. 

An automated system enables businesses to achieve this with ease. Such systems also allow companies to finetune the workflow by adding and removing fields to suit a business’s unique requirements.

6. Communicate the travel request approval process with your employees

For your new travel request approval process to work, it must first be communicated transparently to your stakeholders. Maintain a single uniform communication channel and make it the primary mode of inter-office communications. 

By doing so, you guarantee that your new travel request approval process promptly reaches all relevant parties detailing what is expected of them at every stage of the refined process.

7. Implement a travel request approval workflow and continuously tweak it

Your first attempt at creating a travel request approval workflow may not yield the best results. This is normal, as it is an iterative process with plenty of room for improvement. Perfecting your new approval process requires periodic performance reviews to spot redundancies, missing items, and other erroneous processes to improve your workflow routinely. 

Once you do this, place internal controls for stakeholders and clearly define their access levels. The goal here is to allow access to only the relevant stakeholders for every travel step of the travel process. Also, restrict access to information from stakeholders irrelevant to the approval process.

Once the controls are in place, test the approval process to identify and mitigate any lingering issues. Carefully test and monitor the new approval process for a predefined trial period till you iron out all the kinks. A good recommendation is to automate the system, which is an excellent way to increase your new system’s efficiency and speed tremendously. 

In conclusion, you should be ready to create your travel request approval workflow to improve compliance, control costs, increase efficiency & accuracy, streamline communication, and enhance security. If you need clarification on how to do this, don’t worry. 

You can consult a professional service provider that can do it for you at a fraction of what you would have to spend to implement one in-house. 

Simplify and implement the travel request approval workflow with Tripeur

Think of Tripeur’s platform as the swiss army knife of corporate travel, where every tool you need for corporate travel management is available to you within one platform. Sometimes, no amount of workforce or capital can improve an outdated and broken travel approval system. 

Instead, Tripeur and its expense module helps keeps the finance department in the loop by sending stakeholders automated expenditure alerts and reports through all stages of the travel booking experience. Our travel request approval process will ensure it keeps all relevant stakeholders informed and involved in the decision-making process, improving communication and reducing the risk of misunderstandings.

Better yet, our system supports e-receipts and automated reconciliation to help you create a seamless experience for travelers and other stakeholders. We provide you with all the tools necessary to develop a standardized process for examining if travel expenses align with its policies and regulatory requirements. 

With such a granular level of control, you will only authorize travel requests that comply with your organizational policies.

Our user-friendly software can tremendously simplify and improve your travel proposals system, where every approval will be instantaneously sent to the mobile devices of the right stakeholders. We can help you perpetually fix your corporate travel inefficiencies and simplify and implement travel request approval workflow while significantly lowering costs. 

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Managing the business travel approval process: five things to keep in mind

1. consult all relevant business travel stakeholders.

• Administrators: an office travel manager or executive assistant in charge of booking business travel
• Line managers: the manager of the person going on the business trip
• Executives: additional managers at the director or C-suite level
• Finance: a representative from the finance department who handles business travel (from the perspective of travel costs)
• HR: a representative from the HR department who handles business travel (from the engagement or compliance perspective)

Learn how to write a comprehensive business travel policy with our ebook.

2. create an organized business travel approval process.

• Who’s in charge of booking business travel? Employees, managers, an administrative assistant?
• Do travelers need to fill out a request form?
• What "approvers" need to be consulted for corporate travel approval?
• How does spending work when on a business trip? Who sets and controls the budget?
• How much advance notice is needed to approve a business trip?
• What happens if there’s a last-minute business travel request?
• Are only certain types of hotels, flights, etc. approved for travel booking? For example, can a traveler book a three-star or four-star hotel?
• Is there a certain cabin class allowed for flights (first, business, economy?)

Here's how travel policies are seamlessly integrated in TravelPerk

3. manage things all in one place during the approval process, 4. communicate the business travel approval process to people in your company, 5. automate your business travel approval process where possible, bonus: using travelperk for your business travel approval process, did you find this article useful.

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Letter For Approval Of Business Trip (10 Samples)

In this article, we will learn how to write a letter for approval of a business trip.

Writing a letter for approval of a business trip can be a fun and easy way to show your support.

Here are a few tips to help you write the perfect letter for approval of a business trip:

• Thank the person for his or her support.
• Thank the person for providing the best possible accommodations for your trip.
• Explain how your business meeting was a success.
• Let the person know you look forward to a continued relationship with him or her.

Let’s dive into some samples.

Letter For Approval Of Business Trip

Here Are Some Samples To Guide You.

Dear [Manager’s Name],

I am writing to request approval for a business trip that I would like to undertake. The trip is necessary to attend an important conference in [Destination]. This conference will provide me with an opportunity to network with other industry professionals, attend workshops, and learn about new industry trends.

The conference will be held from [Date] to [Date]. I plan to arrive a day before the conference and depart a day after it ends to allow sufficient time for travel and to avoid any unforeseen delays. The total duration of my trip will be [Number] days.

The estimated cost of the trip is [Amount]. This includes airfare, accommodation, ground transportation, meals, and conference registration fees. I have attached a detailed budget for your review.

I assure you that attending this conference will greatly benefit our company. I will make sure to gather valuable information, meet potential clients, and share my knowledge with our team upon my return.

Thank you for considering my request. Please let me know if there are any questions or concerns.

Best regards,

[Your Name]

Dear [Manager],

I am writing to request approval for a business trip to [destination] on [dates]. The purpose of the trip is to [reason for trip]. This trip is necessary in order to [explain why it is important for the company].

I have already researched and found the best flights and accommodations within the company’s policies and budget. The estimated total cost of the trip is [amount], which includes airfare, accommodation, transportation, meals, and other necessary expenses.

During my absence, my work responsibilities will be delegated to [colleague’s name]. I will ensure that all tasks are completed before my departure and that my colleague is fully briefed on all ongoing projects.

I believe that this trip will be valuable to the company and I assure you that I will represent the company in a professional manner. I will also provide a detailed report upon my return.

Thank you for your consideration. I look forward to your approval.

I am writing to request your approval for a business trip that I will be undertaking in the near future. The purpose of this trip is to attend a conference related to our industry and to meet with potential clients.

The conference will be held [date] to [date] in [location], and it will provide me with the opportunity to network with other professionals in our field and to learn about the latest developments in our industry.

In addition, I will be meeting with several potential clients during my stay in [location] to discuss our services and how we can collaborate in the future.

I have prepared a tentative itinerary for my trip and have estimated the costs associated with my travel and accommodation. I have also made arrangements for my workload to be covered in my absence.

I believe that attending this conference and meeting with potential clients will be beneficial for our company, and I respectfully request your approval for this business trip. Thank you for your consideration, and I look forward to your response.

I am writing to request approval for a business trip to [Destination]. The purpose of this trip is to attend an important conference related to our industry.

This event will provide an opportunity to network with other professionals in the field, gain valuable insights on the latest trends and developments, and learn new skills that will benefit our company.

The conference will take place from [Date] to [Date]. I have researched the available travel options and have identified the most cost-effective and efficient itinerary. The estimated cost of the trip, including airfare, hotel, and registration fees, is [Amount].

I have already made arrangements to ensure that my responsibilities are covered while I am away. [Name of colleague] has agreed to handle any urgent matters that may arise during my absence.

I believe that attending this conference is essential for our company’s growth and success. I am confident that the knowledge and skills I will gain from this event will be of great value to our team. Therefore, I kindly request your approval to proceed with this trip.

Thank you for considering my request. I look forward to hearing your response.

I am writing to request your approval for a business trip to [destination] from [date] to [date]. The purpose of the trip is to [state the purpose of the trip in brief]. This trip is essential to [the company’s objective].

During my visit, I plan to [list the activities planned during the trip, such as meetings, conferences, etc.]. I will also take the opportunity to meet potential clients and explore new business opportunities for our company.

I have thoroughly researched the trip and found that the total cost, including airfare, hotel, and meals, will be [total cost]. I assure you that I will adhere to the company’s travel policy in all aspects of the trip.

I believe that this trip is crucial for the growth and success of our company, and I would be grateful for your approval. Please let me know if you have any questions or concerns.

Thank you for your consideration.

Letter For Approval Of Business Trip #6

I am writing to request your approval for a business trip that I am planning to undertake. The trip is an important opportunity for me to attend a business conference in [destination] and engage with industry

Leaders and experts in my field. The conference is scheduled to take place from [start date] to [end date].

As you are aware, attending this conference will enable me to learn about the latest trends and practices in our industry, network with peers,

and bring back fresh ideas and insights that can benefit our company. I am confident that the trip will help me enhance my skills and knowledge, and contribute to the growth and success of our organization.

I have attached a detailed itinerary of the trip, including travel arrangements and estimated expenses. The total cost of the trip will be [amount], which includes airfare, accommodation, meals, transportation, and registration fees for the conference.

I assure you that I will make the most of this opportunity, and will keep you updated on the progress and outcomes of the trip. I will also be available on phone and email to attend to any urgent matters that may arise during my absence.

Thank you for considering my request. I look forward to your favorable response.

I am writing to request approval for a business trip to [destination] from [date] to [date]. The purpose of this trip is to [state the purpose of the trip and what you hope to accomplish].

During my stay, I will be attending several meetings with potential clients and partners to further discuss our business opportunities. Additionally, I will be participating in a conference related to our industry, which will allow me to stay updated on the latest trends and developments.

I have carefully researched and planned every aspect of the trip, including travel arrangements, hotel accommodations, and expenses. I will ensure that all expenses are within the company’s travel policy guidelines and will provide receipts for reimbursement upon my return.

I believe that this trip is essential to the growth and success of our company, and I am confident that my attendance will help us achieve our goals. I appreciate your consideration and look forward to your favorable response.

Thank you for your time.

I am writing to request approval for a business trip that I need to take from [Date] to [Date]. The purpose of this trip is to attend an important conference in [City],

Which will provide me with an opportunity to network with other professionals in our industry and learn about the latest trends and technologies that are shaping our field.

I have researched various travel options and have identified the most cost-effective and efficient arrangements that will minimize any disruption to my work.

The total cost of the trip, including airfare, hotel accommodation, and registration fees, is within our company’s budget for professional development activities.

During my absence, I have arranged for my work to be covered by [Name of Colleague], who has agreed to take on my responsibilities and ensure that all deadlines are met. I will also be available by phone and email to address any urgent issues that may arise.

I believe that this business trip will be a valuable investment for our company and will contribute to our professional development and growth. I kindly request your approval for this trip and am happy to provide any additional information or answer any questions you may have.

I am writing to request your approval for a business trip that I am proposing to take in the coming weeks. The purpose of this trip is to attend a conference in [location], where I will have the opportunity to learn about the latest industry trends and network with other professionals in the field.

I have thoroughly researched the conference and believe that it will be a valuable experience for me and beneficial for our company.

I am confident that the knowledge and connections I will gain from attending will help me to improve my performance and contribute more effectively to the company’s goals.

The conference will take place from [dates] and the total cost of the trip, including airfare, hotel, and registration, will be approximately [cost]. I have attached a detailed itinerary and estimated budget for your review.

I understand the importance of minimizing travel expenses, and I have taken steps to ensure that the trip is both cost-effective and productive. In addition to attending the conference, I plan to visit some of our clients in the area to discuss ongoing projects and explore potential new business opportunities.

Thank you for your consideration of this request. I look forward to your response and to the opportunity to represent our company at this important event.

I am writing to request your approval for a business trip to [destination] from [dates]. The purpose of this trip is to [briefly explain the purpose of your trip].

I have researched the travel options and costs, and have found the most cost-effective and convenient travel arrangements. The total cost of the trip will be [total amount], which includes airfare, hotel accommodation, ground transportation, and meals.

I am confident that this trip will help [company name] to achieve its goals and objectives, and I am committed to ensuring that all expenses are kept within budget and that the trip is productive and beneficial.

Thank you for considering my request. I look forward to your approval and to representing [company name] in [destination].

How To Write A Letter For Approval Of Business Trip

As a professional, there are times when your job requires you to travel for business purposes. Whether it’s for a conference, a client meeting, or a training session, getting approval for a business trip can be a daunting task.

One of the first steps in this process is to write a letter requesting approval for your business trip. Here are six tips to help you write an effective letter for approval of a business trip:

1. Address your supervisor correctly

It is essential to address your supervisor or the person who will be approving your business trip correctly. Be sure to use the proper title and name in your salutation. This shows that you have taken the time to research and respect their position.

2. Explain the purpose of your trip

When writing your letter, be sure to clearly state the purpose of your business trip. Explain the importance of the trip and how it will benefit the company. If possible, provide specific details, such as the conference agenda or the itinerary for client meetings.

3. Provide a detailed budget

Your employer will want to know how much the business trip will cost, so it is important to provide a detailed budget.

Include expenses such as airfare, hotel accommodations, transportation, meals, and any other relevant costs. Be sure to explain why these expenses are necessary and how they align with the company’s budget.

4. Demonstrate your value

In your letter, you should highlight your skills and experience and how they will contribute to the success of the business trip. Show your supervisor that you are an asset to the company and that your participation in this trip will be beneficial.

5. Be polite and professional

Your letter should be polite and professional in tone. Use proper grammar, punctuation, and spelling, and avoid using slang or casual language. Be respectful and courteous throughout the letter, and thank your supervisor for their time and consideration.

6. Follow up

After sending your letter, follow up with your supervisor to ensure that they received it and to answer any questions they may have. This shows your dedication and commitment to the business trip and can help to expedite the approval process.

A Letter Of Personal Characteristics Impact Their Business (10 Samples)

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Trip Details Approval Process Template

Streamline travel planning at your agency with our Trip Details Approval Process Template. This free one-step approval flow template will forward travel confirmation form submissions to a travel agent to approve or reject. An automated confirmation or rejection email will be sent to the original form filler once a final decision has been made.

If you’d like more from our Trip Details Approval Process Template, our drag-and-drop interface makes it easy to add new steps and workflow elements such as conditions or emails. Once you’ve assigned approvers using their email addresses, they’ll be able to manage requests in Jotform Inbox. As form owner, you’ll be able track all pending tasks and approver activity so no request slips through the cracks. Make travel planning a breeze for your travel agency’s clients with a custom Trip Details Approval Process Template!

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About Reservation

Whether you manage reservations for events, lodgings, or restaurant seating, streamline and automate your scheduling process with our free Reservation Approval Templates. Simply select the template that suits your needs and customize it by assigning approvers and adding workflow elements like conditions and emails if needed. When a guest fills out your online reservation form, their submission will automatically be sent to an approver for review — and they’ll receive an automated confirmation or rejection email based on whether or not their reservation has been accepted. As form owner, you’ll be able to track pending tasks and approver activity in Jotform Inbox, so no reservation goes unseen. Keep your guests happy and coming back for more with a Reservation Approval Template that makes reservations a breeze!

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How to Write A Letter of Approval Examples and Samples Included

A letter of approval can take two forms or can be written from two positions. The first is as the requesting personnel. The second is as the approving personnel. This article looks at the fundamental principles of handling a letter of approval from an approving personnel point of view and offers samples to help you handle approvals properly.

The need to write a letter of approval is bound to arise as a project leader, manager or business owner.  When tasked with oversight functions in an organization, you will be called on to review and approve initiatives, expenses and even absences from work.

Writing a proper letter of approval requires good email writing skills coupled with sound organizational behavior and management skill.  We will look at some approval request handling best practice and lay out how to write a letter of approval with examples to help you succeed in your oversight role.

How To Write An Email Requesting For The Approval Of The Boss

How to Write an Approval Letter

Writing an approval letter involves conveying consent or authorization to a recipient for a specific request or action. Here are the key points to include in a condensed bullet-point format:

Opening: Use a professional salutation (e.g., “Dear [Recipient’s Name],”). Clearly state the purpose of the letter (e.g., “Subject: Approval Letter”).

Express Approval: Clearly and directly state that approval is granted. Mention the specific request or action being approved.

Provide Details: Include relevant details, such as dates, amounts, or any specific conditions.

If necessary, Justify the Approval: Briefly explain the reasons for granting approval.

Encourage Action: If the approval requires any subsequent actions from the recipient, provide necessary instructions or deadlines.

Closing: Express goodwill and appreciation (e.g., “Thank you for your cooperation”). Use a polite closing (e.g., “Sincerely,” “Best regards,” etc.).

Signature: Sign the letter if it is a physical document, or use a digital signature if it’s an email.

Letter of Approval Best Practice

Anyone that has ever waited several weeks to receive feedback on a leave request or budget approval can relate with the fact that the manner in which these requests and subsequent approvals are handled is critical to organizational culture and employee morale.

Be Timely with Approval Letters

Approval requests are time sensitive as they are prerequisite factors for other actions and operations.  Aim to respond to approval requests within 24 to 48 hours to avoid delaying other operations dependent on your approval.  Prompt replies to letters of approval are also a relief to the sender as their anxiety about the matter can be alleviated.

In cases of sensitive approvals, you may need some time to review information, documentation and conduct your own analysis. Don’t keep the sender in the dark rather respond with a short email stating that you need time to review the request.

Email Requesting Approval for Payment: Templates Included

Email Task Approval Example Email

Letter of approval example, sample i: email acknowledging an approval request.

Here is a sample letter of approval acknowledgment letter:

Re: Approval Needed – End of Year Budget

Use Objective Criteria for Approvals

The presence of diverse personalities in the workplace is bound to lead to interpersonal conflict which is often referred to as “office politics”.  Business leaders and managers must be careful to manage approval requests in a manner that clearly shows the absence of sentiment.

Let all approval decisions be backed by company policy and objectives.  Provide explanations for all decisions in your approval letters to reinforce your objectivity and impartiality.

Here’s a sample letter of approval when a team leader has to decline a leave request because the requesting officer has not met the requirements to be entitled to leave according to company policy.

Sample II: Email Declining a Leave Request

Re: Leave Request – Adam Kain

Keep the Tone Warm & Professional

Similar to other business emails and letters, keep the tone of your approval letter warm and professional .  Emails written in warm professional tones breed an organizational culture of open communication, collaboration, and team orientation.  Receiving strongly worded cold emails are not just a stressor but slowly erode healthy working relationships within an organization.

Displaying empathy is essential for healthy organizational relationships.  Show understanding and care for the requesting personnel by using consolatory tones in cases when approval is denied. Use an appropriate congratulatory tone when sharing positive news.  Use the closing paragraph of your approval letters to congratulate or offer alternatives to requesting parties as shown in the various samples.

Provide Information Relevant to the Approval

Ensure that your letter of approval contains all essential information relevant to the approval request.  Confirm all necessary information to ensure that there is no misunderstanding about timelines, amounts or requirements.  Granting an approval then canceling is unprofessional and stressful for all involved.

Take advantage of technology to stay abreast of pending approvals and how each approval correlates with other organizational functions.  Leave rosters can be used to ensure no conflicts exist and your teams are adequately staffed at every point.  You can also use the calendar app of email management platforms to ensure you do not miss approval deadlines.

 Close the Letter Appropriately

Instead of closing your approval letters with generic endings, use an appropriate closing for every approval letter .  For leave requests, you may wish the recipient a restful holiday.  For projects, share your excitement for the project and warm wishes for the success of the implementing team.  As shown in the samples above structure all communication to be consistent with the overall message of the approval letter.

 Sample III: Typical Letter of Approval for a Leave Request

A typical letter of approval most businesses will encounter is for Leave requests.  Here’s a sample letter of approval for a leave request.

Letters of Approval are instrumental to the operational efficiency of every business, therefore an understanding of how to write a letter of approval is prerequisite to leadership and managerial roles.  Combine the principles discussed in this article with sound email writing skills and you are on your way to running an efficient organization.

About The Author

Chinazom Elizabeth Izuora

Related posts.

9 Tips You Need to Write and Respond to Emails Professionally

12 Rules of Writing Emails Professionally and Effectively

How to Write Professional Emails: 7 Critical Ingredients

8 Simple Lessons for Writing Irresistible Business to Business Emails

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Webb Simpson offers to resign from PGA Tour board. But only if McIlroy replaces him, AP source says

Rory McIlroy, of Northern Ireland, watches his tee shot on the sixth hole during the second round of the RBC Heritage golf tournament, Friday, April 19, 2024, in Hilton Head Island, S.C. (AP Photo/Chris Carlson)

Rory McIlroy, of Northern Ireland, reacts after missing a putt on the first hole during the third round of the RBC Heritage golf tournament, Saturday, April 20, 2024, in Hilton Head Island, S.C. (AP Photo/Chris Carlson)

Jordan Spieth lines up a putt on the second hole during the first round at the Masters golf tournament at Augusta National Golf Club Thursday, April 11, 2024, in Augusta, Ga. (AP Photo/David J. Phillip)

Patrick Cantlay waves after making a putt on the fifth hole during the second round of the RBC Heritage golf tournament, Friday, April 19, 2024, in Hilton Head Island, S.C. (AP Photo/Chris Carlson)

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A plan is in place for Rory McIlroy to rejoin the PGA Tour board, a move that would require the board’s approval and could be viewed as a chance to help to improve stalled negotiations with the Saudi financial backers of LIV Golf.

McIlroy resigned from the board in November , saying he felt he could no longer commit the time and energy required with the PGA Tour trying to finalize an agreement with the Public Investment Fund of Saudi Arabia.

The deal with PIF was not finalized, and the PGA Tour instead took on Strategic Sports Group as a minority investor in a deal that could be worth as much as $3 billion.

Webb Simpson, one of the six player directors on the PGA Tour board and PGA Tour Enterprises board, has submitted a letter saying that he wants to resign as a player director but only if McIlroy replaces him, according to a person who has seen the letter.

The person spoke to The Associated Press on condition of anonymity Tuesday because the letter was not made public. The board is expected to discuss Simpson’s request as early as Wednesday.

PGA Tour Enterprises is the new commercial entity, though six players serve on both boards.

McIlroy’s resignation in November required the other five player directors — Simpson, Tiger Woods, Patrick Cantlay, Adam Scott and Peter Malnati — to elect a player to serve out the term through 2024. They chose Jordan Spieth.

Some of those players have been at odds with McIlroy over the last few months because the four-time major champion has changed his tune about LIV Golf and has suggested LIV players be allowed to return to the PGA Tour without penalty.

Spieth and McIlroy disagreed in February over Spieth’s comments that a deal with PIF was not needed because of the SSG investment, although it would help with unification.

The Simpson case, however, is different. He has not resigned from the board. The person said Simpson’s letter said he would resign if McIlroy could replace him; otherwise, he would stay on the boards.

The person said Simpson indicated the board currently does not have a European player — five are Americans and Scott is Australian.

SSG in a consortium of American sports owners, led by the Fenway Group, and McIlroy has an affiliation with Fenway through the new TGL team league due to start play in January.

The Guardian, which first reported McIlroy’s potential move back to the board , also noted McIlroy has a good relationship with Yasir Al-Rumayyan, the PIF governor.

Al-Rumayyan met with the player directors — he even played nine holes with Woods — in the Bahamas a week after The Players Championship last month. Spieth described that meeting as a chance to talk while figuring out the next step.

There have been no reports of progress since then.

A London financial newspaper, City A.M., reported last week that LIV had offered McIlroy $850 million to join, based on sources it did not identify. McIlroy quickly shot down those rumors and said he would play the PGA Tour “for the rest of my career.” But he also reiterated his hopes that golf could be unified again outside the four majors.

“The game is better when we’re all together,” he said last week at the RBC Heritage.

The hurdle for any kind of a deal has been how to unify the game. Jon Rahm, Brooks Koepka, Bryson DeChambeau and Dustin Johnson are among players who signed bonuses said to be worth upward of $100 million that led to the divide.

McIlroy said last month at The Players Championship that Al-Rumayyan “wants to do the right thing” for all of golf and that LIV Commissioner Greg Norman and others have done the PIF leader a disservice.

“So the closer that we can get to Yasir, PIF and hopefully finalize that investment, I think that will be a really good thing,” McIlroy said.

SSG’s initial investment of $1.5 billion is for a first-of-its-kind equity ownership program. PGA Tour Commissioner Jay Monahan said in a February memo that $750 million in aggregate equity would be granted to 36 players based on career performance, last five-year performance and Player Impact Program results.

Those players are to learn details of how much they receive this week.

AP golf: https://apnews.com/hub/golf