travel log spreadsheet template

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Free Printable Travel Log Templates [PDF, Excel, Word]

A travel log can quickly become an un-tracked mess if you don’t organize it. But you’ll soon realize that keeping a travel log is almost like a lifestyle for anyone who goes on many trips. There’s so much to write down, from flights to hotels and miscellaneous expenses.

Table of Contents

What is a travel log?

A travel log is a way of documenting your travels, whether personal or professional. A travel log can be beneficial in helping you recall memories of your trips and also act as an excellent guide to help you plan your next. It enables you to keep track of all the information you need on each trip so that when it comes to following up with it, you can do so.

The travel log only travels within the framework of a route. Rather than ordinary diaries, it is an object that tries to convey the ambiance of the places visited. People can keep a travel diary for themselves or share their journey with a community. The language to be preferred in travel diaries is entirely up to the individual, but if shared with a community, fluency in the language to be created and the chronological order of events are of great importance.

Travel Log Templates

Document your adventures and keep track of your travel experiences with our comprehensive collection of Travel Log Templates . A travel log is a journal or diary where you can record details about your trips, including destinations, activities, accommodations, and memorable moments . Our customizable and printable templates provide a structured framework for organizing and preserving your travel memories. Whether you’re a globetrotter, an avid explorer, or a digital nomad, our templates offer various layouts and designs to suit your style.

By utilizing our Travel Log Templates , you can capture important details, reflect on your experiences, and create a personal keepsake of your journeys. With visually appealing designs and user-friendly layouts, our templates make it easy to document and share your travel stories. Enhance your travel documentation, relive your adventures, and create a lasting record of your wanderlust with our user-friendly templates. Download now and embark on a journey of preserving your travel memories with our Travel Log Templates .

How to write the perfect travel log?

“How to write a travel log?” It is the most logical option for travelers searching for an answer to the question to start by obtaining a notebook set first. One of the notebook sets should be divided into days directly with its pages or sections, and the travel notes for each day should be transferred to the relevant sections. Other essential features of the travel book are that it is easily portable, has a stylish structure, and is of high quality. The successful storage of the notes obtained during the trip will be possible with the travel book.

• Flow is a significant detail in a travel diary to be created from scratch. To prepare the flow according to the route and to make the events consist of a pattern, the “chronological” order is of great importance. Just before the creation of the travel book or diary, there are various notes, photographs, sound recordings, etc., that individuals must do. It is to obtain records that will facilitate the recall of the moments put into the memory with the elements. Thanks to these records, creating the final version of a travel diary will become much more perfect.
• Of course, every traveler takes a lot of photos during travels, and from time to time, he may not even be able to find a space to fit his photos. While preparing a travel diary, the inability to fit the images on the pages is a bigger problem than the pictures cannot be stored in the digital space. It is of great importance that the images of the days are chosen very well in the travel diaries. The most crucial photo of the day should be on the page related to that day, not to exceed a few.
• What’s a good travel log be like? Individuals looking for an answer to the question should pay attention that photographs tell much more than words. On the other hand, it is a much better reminder of the details of that moment. Therefore, doing a little photography training before preparing a travel diary or even before traveling will improve your travel diary. Afterward, it will be straightforward to decide on the photos to be chosen while organizing a travel diary and the photos taken at critical moments and times during the trip. Then, the travel diary can obtain photographs that contain the most important and most profound meanings of the days or contain the most details and describe much more than words.
• A street, a monument, a museum, a garden, a historical place, etc. You may have visited many places. Unfortunately, boring your diary with details while talking about these visited areas will make it difficult to read. It will disrupt the flow of the log and make it boring. Only the necessary details should be included in the travel diary to avoid such a situation.
• Avoiding telling personal details will be one of the best moves when writing a travel journal. For example, I did my hair like this today, chose that color bag, etc. Instead of unnecessary details, more details should be given about the cultures of the places visited during the trip or the ambiance of the events at that moment. With accurate descriptions, one of the primary purposes should be to make the reader live that moment in his mind with the diary and feel himself in that journey.

To better convey the feelings or experiences you have experienced while traveling a place, you need to include the sense organs in writing. Details such as talking about the smell of the environment during the trip, indicating the condition of the air temperature, giving information about the taste of what you eat and drink, conveying the details that catch your eye, and being descriptive about the general sound of the environment are the elements that should be included in the diary when writing a travel log.

Have you learned how to write but haven’t gone anywhere yet? Then hit the road, travel, roam, and share your experience with us!

How do you write a trip log?

A trip log records details during travel, including dates, locations, transportation, accommodation, activities, food, costs, weather, and personal experiences. Write down notes each day in a journal or log template. Supplement with photos, ticket stubs, etc.

What is the travel log?

A travel log is a diary where travelers document details about their trips, often including where they went, what they did, who they met, how they felt, and more. It helps preserve memories from vacations and adventures.

How do I create a key log spreadsheet?

To create a key log spreadsheet, make columns for the date, employee name, key number, time checked out, time returned, purpose/area accessed, and notes. Use rows to log each instance a key is used. This tracks key usage.

What is a log template?

A log template is a pre-made document with fields to enter repetitive data over time, allowing the user to track details, patterns, and progress. Logs help organize information like project tasks, exercise routines, work hours, expenses, etc.

What are the benefits of keeping a detailed travel log?

Benefits include preserving memories, recording expenses, writing down tips for future travelers, reflecting on experiences, maintaining a catalog of places visited, and appreciating how much you accomplished.

Should you write in your travel log during or after your trip?

It’s best to write frequent, brief log entries during your trip so details are fresh, then expand on them afterwards. In-the-moment notes capture true thoughts.

What makes a good travel log?

A good log is consistent, personalized with stories and anecdotes, has fun mementos attached or inserted, highlights new discoveries about people/places/yourself, and evokes the feeling of the experiences.

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Excel Templates

Microsoft excel worksheets and templates, travel log template.

Travelling is one of the most exciting and thrilling activities. People love to travel because it gives them new experiences and also makes them learn a lot. People usually love to explore things around them. This also enables them to know about themselves. Those who travel frequently can use the travel log to keep track of their all activities.

What is a Travel Log?

Travel log is created and maintained by people who want to keep tabs on the expenses they have to incur on travel. It is also used when there is a need to keep track of destinations you travel.

In simple words, it is a kind of document in which, people write about their trips and all the experiences that you have gained by traveling to those destinations. A person using the travel log can keep the record of all the memories and discoveries he has made while traveling. The travel log is the best tool to treasure those beautiful memories.

Why people use travel log?

People use a travel log or journal to make sure that all travel-related activities are under surveillance. This enables them to take important decisions subsequently.

A travel log is used for a variety of purposes. It completely depends on the person using it. For example, some people use this log only before they start a journey. For such people, the sole purpose is to collect all the details about the destination they are heading to. Similarly, some people use this log to keep track of their expenses. Later on, their expenses are compensated if applicable.

How to use the travel log?

There are many ways in which this log can be used. Here we are going to discuss a few of them.

1- For planning trips:

The travel log is used by people for planning their trip. Before setting out to the journey, it is important to keep all the important things in minds such as the type of restaurant you would like to have your meal at, the hotel where you would like to stay, the places you want to see, and much more.

It will be convenient for you if you plan everything ahead of time. For this purpose, you can make a checklist. You can perform all the activities that you need to perform before leaving for the trip and then check off every performed activity.

2- For writing expectations

Before going on a journey, it is natural for everyone to have many expectations. Those who travel for fun have a lot of expectations. They can list down all the expectations in the journal and then see whether their expectations are being met or not.

3- For tracking expenses

There are many expenses that a person has to incur while travelling such as fuel consumption expenses. These expenses are required to be tracked so that a person can know how to control them. The log tells a person how much he has spent on a particular journey and what he can expect from the next trip.

Some companies also send their employees on a business trip. In this situation, the employee has to claim the expenses. The company then asks those employees to provide them with the expenses record. The employee can take the travel log and can generate the record to be handed in to the company.

Template for a travel log

People like to use the template whenever they are in the need to use the log because it saves time. The template has all the details pre-recorded in it that enables everyone to use them without wasting their time. The template allows people to create a document with the travel related details without having any additional skills.

What are the benefits of a travel log template?

The key benefits are:

• It keeps you organized: Using the travel log keeps the person organized. Writing down everything in the log helps a person know what to expect and what to be prepared for. In this way, people stay focused and they know what to do while they are traveling and how. Furthermore, such people never fall short of anything while traveling because they have everything with them that they thought they might need while traveling.
• It helps manage the finances: People frequently traveling often face the problem of lack of money because they spend more than they ever expected. Wise people always use the log and make a list of all the expenses. They can also mull over their expenses and can have good control over their budget.
• It makes travel more enjoyable: Those who plan everything ahead of time usually stay stress-free while traveling. This peace of mind comes with a travel log for such people.

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Printable Travel Log Templates 100% Free [Excel+Word+PDF]

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A travel log template is used by various businesses for payments to employees for their business trips. People can also use it to track their travel moments and determine the type of chores carried out during a trip. Furthermore, it enables you to monitor data such as distance, travel cost, time, and petrol prices. All this information helps you to maintain the vehicle.

Table of Contents

• 1 What is a travel log?
• 2 Why do people use travel log?
• 3.1 Destination:
• 3.3 Expenditure:
• 3.4 Experience:
• 3.5 Pictures:
• 4.1 Daily travel log
• 4.2 Business travel log sheet
• 4.3 Vacation travel log
• 4.4 Student travel log template
• 5.1 Vlogs and Videos
• 6.1 Buy a durable but it should be lightweight journal with a hardcover
• 6.2 Buy art materials
• 6.3 Buy adhesives too
• 6.4 Pack a ruler and scissors
• 6.5 Search for a clear folder that’s expandable
• 6.6 Purchase or print out a map
• 6.7 Write as you go
• 6.8 Consider to who you’re writing the log
• 6.9 Come up with a theme
• 6.10 Collect mementos
• 6.11 Capture a lot of photos
• 7 How to create travel log?
• 8 Difference between a business travel log and a personal travel log:
• 9 Reasons for using the travel log:
• 10 Some tips for keeping a travel log:
• 11 What to avoid while keeping a business travel log?
• 12 Conclusion:
• 13 Faqs (Frequently Asked Questions)

What is a travel log?

A travel log is a sheet or a document that keeps a track of the traveler. It is used for non-formal purposes such as travelers used it for personal reasons, to rate their experiences. Nowadays, companies have made a strategy to keep the database of their employee’s trips. Companies use the travel log to keep track of their employees. Moreover, it is drafted in the form of a database that contains columns, rows, and tables where you record the information. Also, it is self-updating as it updates information automatically.

Why do people use travel log?

Individuals use the travel log to remember the experiences that they had at that time. Here you can also insert pictures of the things or places you enjoyed a lot. In addition, people use it to share the time they had enjoyed with their families and friends.

Travel log is used by organizations or companies to keep track of the expenses used. By knowing these expenses, they create a detailed report for compensation. With the help of this log, companies know the amount spent over a particular time period. Moreover, employees use it to show in detail where the money dispatched went. If they don’t do this then they will have to pay from their salaries and may be accountable for it. You may also like Vehicle Maintenance Log Template .

What to include in a travel log?

Let us discuss what should a travel log contain;

Destination:

In this section, you have to mention the place you intend to visit. State how far you are from that particular place and how you intend to get there. Additionally, you can also mention the places you are going to visit and the things you are likely to see.

It includes the spending time that you will spend at a specific place when you will be traveling to your destination. Also, discuss when you intend to come back. However, some organizations make a schedule on which the time is allocated for a particular event.

Expenditure:

In this part, indicate the amount of money that will be required for a trip. You can estimate the amount before going on the trip or you can also use a detailed method where everything you spend is recorded to the activity.

Experience:

Everything you do on the trip should be recorded in this part. This section is very broad because it may include the place, the food, the culture, and everything you don’t have with prior experience.

This part is optional and also an informal one. You can share your pictures here to remember everything you did while in that place. You should also check the Mileage Log Template .

Different types of travel log template:

There are various types of travel log templates, few them are mentioned below;

Daily travel log

In this template, you can record all your expenses information daily and keep a record of your spending. Hence, it helps you to organize your travel expenditures.

Business travel log sheet

As its name implies, it is for a business trip where you can track your movement. You just have to mention the leaving and returning time, the purpose of the trip, and the gasoline consumed.

Vacation travel log

If you are on a vacation to your favorite place with your relatives then a travel log can help you a lot. You can use this template to record the activities you did, brief descriptions of the places, etc.

Student travel log template

This type of travel log is used by the students when they are going on a trip with their educational institution.

Other types of travel logs:

You can use different types of travel logs if you love travelling such as;

Vlogs and Videos

On social media platforms, this type of travel log example has become very popular. You can make a vlog, make videos of your travels, and talk directly to the camera. They can be a lot easier to share with others as this can be less visceral than a written trip log sheet. Furthermore, the worry of carrying heavy and expensive camera equipment is the disadvantage of vlogging. Another disadvantage is to find the right lighting and sound to capture the perfect moment.

To document your travels, it is great to use apps. These days, we have purpose-built journal apps. In which, you can take notes, upload photos, record videos, and add captions. The destination you have visited, you can also auto-link the website that destination.

How to record my travels?

Here are the steps to follow to record your travels on travel log templates;

Buy a durable but it should be lightweight journal with a hardcover

You should ensure that the journal you select has a strong binding. It is very easy to write or sketch on. Also, select one that’s large enough to hold photos and postcards.

Buy art materials

The things that you know you will feel comfortable writing with bring them such as pens, markers, or highlighters. Since there may be sights worth portraying on paper, bring with you tools used for sketching. For embellishing your tip log template, highlighters are cool.

Buy adhesives too

You have to attach postcards, photos, and other mementos to your log. Adhesives will assist you. Since glue sticks aren’t messy and they occupy very little space so they are a great option. To attach your travel souvenirs to your journal, use decorative tapes.

Pack a ruler and scissors

You can trim with these some of the things you will place in your log.

Search for a clear folder that’s expandable

You might not have the time to attach them all right away as you will collect mementos for your journal. Without losing any of your mementos, you can keep everything organized by bringing along a clear expandable folder. Here, you can collect your mementos and keep them secure.

Purchase or print out a map

You can search several cool retro maps online. Select one that’s appealing and unique. After that, paste this on the cover of your log. In order to fit it perfectly, adjust the size of the map particularly if your itinerary includes various destinations.

Write as you go

It’s recommended to write down events as you travel in order for your log to capture the mood and the tone of your travels. This is because you might find it difficult to remember the most essential details later when your trip is over.

Definitely, this doesn’t indicate that you have to draft diary-style entries that describe everything that transpired every day. To write down sights, experiences, and activities that come to your mind right away, try to bring out your log a few times a day.

Consider to who you’re writing the log

To serve as a personal memento of your exciting and interesting experiences in life, travel journals are mainly intended. The log in many cases is also meant for sharing with your friends and family.

In this way, if they make a decision to take a similar venture in the future, they can vicariously experience or get ideas. If you know who you’re writing for, you can think of the best tone of writing and style.

Come up with a theme

If people have the main mood or idea to focus on, they find it easier to compose entries. Consider all of the things you have done and seen. After that, try to see in case you can spot a recurring theme that will assist to shape your log entries.

Collect mementos

At the beginning of your trip, chronicling your journey should start. The materials that will fill the pages of your log, start gathering them. This can involve the following;

• Boarding passes
• Tickets to tourist attractions
• Business cards from hotels or restaurants
• Logo napkins
• Paper menus from restaurants
• Local newspaper clippings
• Local beverage and food products, from labels
• Receipts from the things you have bought

Capture a lot of photos

Without pictures, no trip will be truly complete. These assist you recall what transpired for many years to come and what you have done and what you saw. From these visual reminders of your escapade, it will be your log that will benefit most.

How to create travel log?

You need to download the template in order to make a travel log. Then, start editing the important fields that might need. On the basis of your requirements, you can create daily, weekly or monthly travel logs. Select the one that suits you as it comes in both generic and professional format. Edit the needed field to include own figures and details. You can record a lot of things in it such as;

• Date of travel
• A vehicle used
• Vehicle registration number
• Contact, and destination
• A purpose of the trip
• Return time
• Odometer readings
• Signature of the corned persons

Difference between a business travel log and a personal travel log:

A business travel log is used for official reasons like tax deductions by IRS. This log contains a record of business expenses, purposes, and outcomes of a business trip.

On the other hand, a personal travel log includes an exciting detail of your trip, your experiences, emotions, scenes, and reflections on your vacation.

Reasons for using the travel log:

Personal travel logs use by people to assist them to remember the experiences they had at that time. You can insert pictures of the place or of things you enjoyed doing there. It assists anyone in sharing the time they had with their families and friends.

A travel log helps an organization to keep track of the expenses used. They can now present a detailed report for compensation when they have that amount. In addition to this, the log helps the businesses in identifying the cash spent over a time period.

Employees have to report about travel logs. This is because they require to show in detail where the money dispatched went. They will be held accountable for it if they don’t. Also, they will have to pay from their wages and salaries.

Some tips for keeping a travel log:

Here are some tips for keeping a travel log;

• Before you leave, start writing in your log about the planning and the places you want to visit.
• Explain a story about your experiences rather than making lists of things you did.
• State how you felt and thought while visiting the places.
• You should also specify your not-so-good experiences.
• When the thoughts are fresh in your mind, write them immediately.
• To recall your many experiences, take lots of pictures.
• Summarize your experiences, funny moments, and the best part of your trip.
• Fix a specific time every day to write in your log and summarize your day.

What to avoid while keeping a business travel log?

You should avoid the following mistakes while keeping a business travel log;

• Not including the business purpose in the travel log. Just telling the sequence of events for the entire trip doesn’t make sense without stating the purpose of the trip. It is a common novice mistake to write a business travel log without the business purpose.
• Rather than the actual cost, use business trip estimations. Stick all the tickets in your log for all your purchases related to the business.
• Including too much business jargon which makes your business travel log difficult to read. Instead, use straightforward language in your log and keep sentences precise. Just include the business trip details.
• Tracking your business trip is challenging without including the travel itinerary. The travel itinerary that is relevant to the business purpose, attach it.

Conclusion:

In conclusion, a travel log template is a helpful tool for a company or any traveler. With the help of this document, you can share your experience and also keep a record of your expenditures. Moreover, there are various types of travel log templates, you can easily download your desired template from our portal bestcollections.org.

Faqs (Frequently Asked Questions)

Unlike a travel log, a travel journal contains whatever you want to include about your tips. Depending on the people’s needs, they may include the date, place, memories, places they stayed, budget, cost, and more.

These are as follows; 1- Travel Journal 2- Journey Log 3- Journey Plan 4- Log Book 5- Travelers notebook

The main purpose of a travel log is to keep track of interesting experiences about your trip. You can include your adventures, stories, and memories in your travel log so that you remember everything you experienced.

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How to Create a Travel Log (Tips and Examples)

Traveling exposes you to diverse cultures that enrich your perspectives. The more you learn about the world around you, the more you desire to document and creatively share your experiences. A travel log is a powerful way to detail all the delightful occurrences in your voyages. Creating a travel log is surprisingly easy in contrast to what many people think. However, creating an evocative travel journal requires expert guidance. Learn how to create a travel log that’s worth reading again and again with the tips below.

How to Create a Travel Log

1. Identify the purpose of your travel log . The initial step to creating a travel log is identifying the intended audience and purpose for your journal. The purpose of your log is the beacon to the theme and designs of your log. However, there is no right way to design a travel log. If you intend to share your journal with the public, it may be worth investing in a good journal. However, scrapbook travel logs are still timeless journals that evoke nostalgic reminiscences of your journey.

2. Gather supplies. When journaling your trip, you have some options. You can choose a travel template online, customize it, download it, and print it. However, nothing beats the feeling of a well-textured travel journal in your hand.

Head out and choose a suitable travel journal from the bookstore. When choosing a travel journal, evaluate the number of pictures you’ll have and select a sizable journal that can also fit in your travel bag. The supplies include:

• Travel journal or notebook
• Pens. We recommend toucan topped ball pens that glide over the journal papers with no blotting.
• Highlighters
• Watercolors

Depending on your creativity, you can add different supplies to your shopping list, including glowing stickers and scrapbooks papers to spruce up your travel log.

3. Gather your photos and notes. If you have ever gone on a vacation, you understand the urge to immortalize your travels in the most exciting way possible. Displaying your photos and travel notes on a table forms unique patterns that evoke nostalgic memories of your journey. Categorize the photos and notes according to each trip. You can even print out maps and any other mementos worth remembering.

4. Pick a background for your travel journal. An illustrative background that accentuates your photos, notes, and memorabilia is the quintessential aspect of a quality travel log. You can select your theme style based on your favorite color or a style you picked up during your event. Bring forth your creative nature by customizing the original travel diary theme. You can amp it up with a single theme or a multi-theme perspective. A rustic-themed travel log is timeless and still keeps wheels turning. However, you can design your theme as you go along, filling your journal.

5. Stick your photos. Using scissors and a ruler, resize your photos to fit the travel journal book margins. However, do not omit the descriptive details of your trip. Trim out only the rough-edged pictures. With your glue, stick pictures of your journey in either landscape or portrait format. Arrange pictures with fewer details in portrait form and detailed ones in landscape form.

Use stickers to create a sequential order for your pictures to keep any reader engaged until the end. Magazine cutouts, plane tickets, maps, brochures, and illustrative sketches are wonderful additions to your travel journal. Leave some space to add more pictures in the next voyage.

6. Be descriptive about it. A well-documented travel log includes the tastes, smells, and textures of your trip. Describe all your experiences using all our five senses for a memorable travel log. Writing your emotions of a particular event in your journey evokes the moment later, allowing you to relive it fully.

Elucidate a newfound habit of characters of the people you met. However, limit yourself to essential details to efficiently utilize space.

7. Continuously update your travel log. A journey worth documenting can be anything from a trip to your grandma’s or abroad. If you feel a trip is worth remembering, include it in your travel log. Make time in the morning over coffee to update your travel journal. A common practice is to update it on the plane or train back home. Updating your travel log can be a hassle initially, but it becomes an endearing routine once you get the hang of it.

Template Option for a Travel Log

Travel Log templates are predesigned travel logs you customize to your liking, fill with details, download, and print. The templates save you the hassle of creating a travel log from scratch. Multiple templates employ Midori or leather journal styles. However, you can customize your finish.

Use friendly web editing tools and browsers while customizing your template. However, we strongly believe designing a travel log bolsters creativity and adds a personal feel that is the gold standard of a top-line travel log.

Travel Log Templates & Examples

Mistakes to Avoid When Creating a Travel Log

• Cluttering your travel log. Contrary to popular opinion, less is more. Too many photos and stickers retrogress your travel journal into a travel scrapbook. Try to keep it simple and elegant with clear margins and clear photos. A photo is worth a thousand words. Do not clutter your travel log.
• Too much color variation. A common mistake travel diary designers make: incorporating too many colors in a bid to add life. Your photos add life to your travel journal, and we encourage minimal use of highlighters to accent essential details that sum up a trip. Use only up to four hues that blend perfectly.
• Taking the conventional path. A travel log is supposed to be your fun way of documenting your traveling experiences. We’ll go ahead and say, “There is no right way to create your travel log.” Tap into your creative ability and create an evocative journal that you’ll enjoy reading again and again.

Final Thoughts

Traveling provides a break from the bustle of the corporate world and provides much-needed relaxation. We crave such dreamy moments to keep us going. Travel logs immortalize remarkable traveling experiences you can relive in years to come. Now that you know how to create a travel log , go out and document your trip.

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A Travel Log which is also called a travel or road journal is a written or documented proof to record every step of your journey i.e. places, destinations important milestones. Whenever someone goes on a road trip or travels to another place, he always wants to share the excitement with his family and friends after the trip is over. But it’s not possible or that easy to remember every place, point, or a destination all by yourself without any external help so it’s essential that you keep all the records in written form. This way you can take notes, put names of important places in the book, and remember amazing stuff about a particular destination and once you are back, you can easily share those moments with your friends and family.

A Travel Log is just a piece of paper on which you write according to your convenience. You can do it on a simple sheet or type it on your computer, laptop, or cell phone. If you have access to the internet, it’s very easy to record every destination with its coordinates and important history about it. Also, it’s not just a personal thing to record your travel information as there are some employees who are hired to travel. They are required to record every detail of their voyage in a documented form so that they can pass it on to their superiors or other staff members. There are some firms like a magazine or newspapers that hire traveling staff to travel to different destinations to gather information or to report important incidents. Also, there are some organizations that offer their web portal visitors to look for any destination in the world or to find interesting stuff about it. This way, they travel to different places to get interesting information which later will be placed on the official website of that company.

There are many websites that offer you to create a Travel Log free of cost and it’s also very easy if you don’t want to do much effort. Although you have to do it on the internet so it will be a problem if you don’t have any access to the internet. Also, you can do it by yourself at home by using just paper and pen or do it on the computer by creating a new spreadsheet which will be used as a log in the future. The log may vary according to the type of traveling or the purpose but generally, it contains the name of the destination, its coordinates, the date of the visit, important stuff about that destination, and special comments if any.

Here is a preview of this Free Sample Travel Log Template created using MS Excel,

General uses of a Travel Log in our daily lives:

• A travel log is the best way of inspiration both during and after the trip or traveling.
• It’s the best way to remember or recall different places or interesting facts about a destination.
• If you are going to a lot of places, by keeping a travel journal, you can remember each and every detail about the traveling or the places.
• This way you will have saved stories to share with your family and friends around special occasions like Christmas or New Year.
• If one of your friends is going on a trip too, you can tell him about the best places to stay, eat and visit. Also once you have saved it all, it’s very easy to tell someone about a particular culture or local rules and regulations.

Related Templates:

How to Create a Trip Planning Spreadsheet [5 Free Templates]

• Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

• Launch your browser, then go to https://sheets.google.com/ .
• Click “ Blank ” under the “ Start a new spreadsheet ” section.

• Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

• Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
• To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

• Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

• Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
• Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
• Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
• Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
• Budget: Track your day-to-day expenses and see how much money you’re left with.
• Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
• Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

• Click on the first cell (cell A1) in the upper-left corner of your worksheet.
• Enter your preferred column header, such as “Location”  (as used in our example).
• Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

• Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

• Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

• Nearby shops and attractions
• Room prices

For the Transportation tab

• Travel date and times
• Flight details, such as flight schedule and flight number
• Car rental company, including name, address, and contact number

For the Budget tab

• Daily budget
• Total budget
• Total amount spent
• Amount remaining
• Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

• Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

• On the side panel that appears, click the drop-down list under the “Format cells if…”  menu.

• Select  “Text is exactly”  from the options.

• Type  “Done”  in the “Value or formula”  field.
• Click on the “Done”  button to save your changes.

• Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

• Select the cells you want to display in alternating colors.
• On the menu bar, select “Format” > “Alternating colors.”

• Choose your preferred color, then click the  “Done”  button to save your changes.

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

• Categorize your itinerary into multiple days (which are color-coded for organization)
• Describe your activities in a separate section and indicate the time and location where you’ll do them
• List the diners or restaurants where you can eat near the location of your activity
• Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

• Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
• Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
• Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
• Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
• Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

• Set a completion status for each of your to-dos
• Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
• Add notes to each item on the list
• Set a due date for your to-dos
• Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
• Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

• Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
• List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
• Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
• Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

• Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
• Add notes about your packing list
• Categorize your items by location, like the beach, conference, office, and other places
• Classify your things by type, such as clothing, money, documents, electronics, etc.
• Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

• Pick a location that your current finances can accommodate.
• Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
• When selecting a hotel or apartment, choose one that’s near major transportation lines.
• Weigh whether taking a bus would be more cost-effective than taking a flight.
• Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

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The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

WHERE WILL YOU TRAVEL NEXT?

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Give us your feedback of the Trip Planner Template below!

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CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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Free Mileage Log Templates

By Kate Eby | April 13, 2018

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A well-maintained mileage log can make a huge difference for salespeople, service workers, or anyone who spends a significant time on the road for their job, especially if you are self-employed. Those miles translate into dollars, either as reimbursement from your employer or as a deduction from the IRS, and they can add up quickly. You can simplify the task of keeping these expenses in order by using mileage templates. The free, easy-to-use, and customizable templates below track vehicle maintenance, gas mileage, and more transportation-related expenses, and they’re available for download as Microsoft Excel and Word, PDF, or Google Docs files.

Mileage Report Templates

Business vehicle mileage log.

This Excel mileage log provides a simple layout for easy mileage reporting and automatic calculations for daily miles, total miles, and reimbursement amounts. It includes columns to list the date and purpose of a trip, odometer start and finish readings, and relevant notes about trip details, which can provide important documentation during an audit. Use this template as a daily and monthly mileage log.

‌ Download Business Vehicle Mileage Log Template - Excel

12-Month Mileage Log Spreadsheet

Each month gets its own mileage log sheet in this template, so you can record daily, monthly, and yearly miles. Keep track of your overall mileage as well as business miles that can be deducted. In addition to monthly log sheets, the template provides an annual mileage summary so that you can get a quick overview. This template can easily be edited to track other information, such as tolls and other fees, or personal miles that can be deducted, such as expenses related to moving or medical appointments. Save this Google Sheets log to your Drive account for cloud storage and easy access from a mobile device.

‌ Download 12-Month Mileage Log Spreadsheet Template - Excel

Monthly Mileage Report Form

This monthly mileage report template can be used as a mileage calculator and reimbursement form. Template features include sections to list starting and ending locations, daily and total miles driven, employee information, and approval signatures. This spreadsheet report can be customized to include whatever details are relevant to your business, including mileage rates. It’s available as an Excel, Word, or PDF file.

Download Monthly Mileage Report Form Template

Excel | Word | PDF

More Log Templates: Weekly Expenses, Gas Mileage, and Vehicle Maintenance

Weekly expense report template.

More than just a mileage expense report, this template can be used for tracking other business travel expenses for reimbursement on a weekly basis. Enter company and employee information at the top along with a time period, and then keep track of mileage and other expenses for each day of the week. This is a detailed template that allows you to create a thorough expense report for accounting and record keeping.

‌ Download Weekly Expense Report Template - Excel

Gas Mileage Log Form

If you’re keeping track of business-related gas expenses, this gasoline log can calculate the cost of a trip based on the distance traveled, the price of gas, and your vehicle’s gas mileage. This is useful both for anticipating the cost of a trip and for tracking actual expenses. Use this template for your own personal budgeting or to support tax documentation along with receipts.

‌ Download Gas Mileage Log Form Template - Excel

Vehicle Maintenance Log Template

Keep track of vehicle maintenance, repairs, and related expenses with this log template for Google Sheets. Get a quick view of services performed over the course of a year, along with itemized and total costs. Combine this with invoices and receipts to help organize your records. Keep a printed version in your vehicle for a reminder of what services have been completed.

‌ Download Vehicle Maintenance Log Template - Excel

What Is a Mileage Log?

A mileage log provides a record of vehicle miles traveled for business over a given time period. This documentation may be used to collect reimbursement from an employer or to claim mileage as a tax deduction. Mileage logs may also be used to keep track of other deductible miles, such as those related to travel for medical appointments, when moving, or as part of work for charitable organizations. Employers may set their own reimbursement rates, while the IRS updates mileage rates each year for taxpayers to follow.

If you plan to deduct miles on your tax return, it’s important to keep track of mileage on a daily basis and maintain accurate records in case of an audit. A mileage log could be any form, spreadsheet, or online application that helps you keep track of miles.

What Business Driving Can Be Deducted?

The most likely candidates for deducting business miles are self-employed individuals who use their vehicles for work purposes. Employees may also be able to deduct part of the cost of mileage if their employers are not reimbursing them at the full rate set by the IRS. However, no taxpayer can deduct mileage for commuting to and from work.

In addition to tracking the number of miles driven, you also need to document the purpose of business travel. Here are some types of business vehicle use that are allowable for mileage deductions:

• Driving from one work location to another, such as an office or other work site
• Visiting customers or clients
• Going to a business meeting that is away from one’s workplace
• Traveling to a temporary workplace

You may also be able to deduct mileage for job-related errands, such as picking up supplies, and for business entertainment. Keep in mind that certain variables may affect how a deduction needs to be claimed, including whether a work location is within your home area or if the travel involves an extended overnight stay. Check the current IRS rules or consult with a tax accountant to ensure that your deductions are accurate and allowable.

Standard Mileage Deduction vs. Actual Expenses

Taxpayers can choose to take a standard mileage deduction by multiplying the number of qualified business miles by the IRS mileage rate. In addition to this standard amount, they may be able to deduct tolls and parking fees that are related to business travel.

Alternatively, taxpayers can choose to deduct actual expenses they accrued over a given year, including business costs related to vehicle depreciation, registration fees, lease and insurance payments, gas, repairs, tolls, and other expenses. When deducting actual expenses, it’s important to keep receipts and other supporting documentation.

A mileage log can be used to track both business and personal miles in order to show what percentage of vehicle use is work related. Again, check with the IRS or your tax preparer to get the most accurate and up-to-date rules for tax deductions each year.

What Is the Mileage Reimbursement Rate for 2017?

The standard mileage rates set by the IRS fluctuate from year to year. For 2017, the rate per mile for deducting business travel is 53.5 cents. For miles accrued as part of charitable work, the rate is 14 cents per mile. And for mileage related to medical or moving purposes, the rate is 17 cents per mile.

What Is the Mileage Reimbursement Rate for 2018?

In 2018, the standard mileage rates increased slightly from those in 2017 for travel related to business, medical, or moving needs. For business miles driven, the rate is 54.5 cents per mile. For medical and moving mileage, the rate is 18 cents per mile. And for charitable mileage, the rate is the same as the previous year, at 14 cents per mile.

For more information, see this quick overview of standard mileage rates from the IRS .

Using a Mileage App: Pros and Cons

Several apps, such as MileIQ, Quickbooks Self-Employed, and TripLog, are designed for calculating and tracking mileage. These apps offer the benefit of automatic mileage tracking using GPS, so drivers can simply rely on the app to detect routes and add up miles. Some apps also calculate other expenses and allow you to categorize the type of trip in order to separate personal and business miles.

However, this convenience comes with drawbacks, including cost. Prices vary, but a fee is often required to get the benefit of automatic mileage tracking. Another potential con is the amount of storage space required to support one of these apps, which may clog up your phone quickly and wear down the battery. Before you opt for an online mileage service, be sure to read through user reviews to get a better idea of what to expect, how well they work, and whether the cost is worth the potential hassle.

Mileage Tracking Tips

Keeping track of mileage is important and doesn’t have to be overwhelming. Here are a few tips for creating an easy process while maintaining accuracy.

• Calculate mileage daily. This can’t be emphasized enough. Try to make it a daily habit so that your records are accurate and detailed, and nothing is overlooked. This may be especially important if you are audited.
• Use maps as a backup. Humans make mistakes, and mileage apps can have their own issues. If you use your vehicle for business and forget or lose the mileage information, look up the route with an online map to estimate the miles traveled, and then print a copy for documentation.
• Hold on to your mileage records. The IRS recommends holding on to mileage logs and other supporting documentation for at least three years. To help ensure that records are not lost, consider keeping digital versions in a safe and easily accessible location.
• Keep a paper log in your car: A paper copy of your mileage log can serve as a backup if technology fails or if you think of a note during your trip that you want to add to a digital log at a later time.

No matter how you track your business miles or store your records, aim for accuracy so that you’re not missing out on deductions and the full reimbursement amount you are owed.

Manage Your Mileage and Business Expenses Better in Smartsheet

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The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

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Table of Contents

5 steps to make a travel expense log, 10+ travel expense log templates, 1. free travel expense sheet template, 2. simple travel expense log template, 3. sample travel expense log book template, 4. basic travel expense log layout, 5. sample student travel expense log example, 6. printable travel expense log template, 7. monthly travel expense log template, 8. basic travel expense log format, 9. editable travel expense log template, 10. travel claim reimbursement log template, 11. standard travel reimbursement log template.

Be it a business, educational institution or a charity case, every penny counts. Travel expense is considered as a major expense. In order to place controls on this expense, policies and procedures are made in every organization. A part of these procedures is a travel expense log sheet which an employee needs to fill and submit. It helps in tracking the expense and reimbursing their claim. These templates and examples are provided here to help you with making one.

Step 1: For Whom It Is Being Made?

Step 2: layout and design, step 3: expenses to be included, step 4: budget and reimbursement, step 5: other general points.

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Travel expense report template, monthly business expense report template, expense workbook template, check register for travel expenses template, transport and logistics travel expense reimbursement form template, travel expense receipt template, travel expense template, sample travel expense report template.

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Travel Planner Spreadsheet: How to Stay Organized with this Google Sheets Itinerary Template

I don’t know about you, but after a year of quarantining and diligently following all of the rules, I am so ready for an epic adventure. As the vaccine rolls out and cases begin to decrease I’m starting to feel the first dash of hope which spurred me to open up my Google Sheets travel planner spreadsheet.

I started dreaming about traveling again. Not even to far off destinations, but to local spots for more than a quick day trip. I figured now was the perfect time to introduce to you how I plan my trips using my Google Sheets itinerary template.

I started using this type of travel planning when I quit my job and got to plan a multi-month, multi-destination adventure. It was a fairly overwhelming process, but the way I stayed organized and on budget was by using Google Sheets.

I created spreadsheet upon spreadsheet to track all of my confirmation numbers, bucket list activities, and trip necessities in one place. I also learned which ones made sense, what information was necessary, and which ones I could delete. Leaving only the best and most useful travel itinerary template to share with you!

This post contains affiliate links, which means that, at no additional cost to you, I will earn a tiny bit of income if you decide to make a purchase or booking. For more, check out my disclosure . 

Why Do I Use Google Sheets instead of Excel?

I love using Google Sheets for just about everything in my life. I have my budget there, keep track of my blogging stats, and my client work.

Here are a few reasons why I prefer using Google Sheets for my trip planner:

• Google Sheets is more Mobile . I have the Google Sheets app on my phone and the spreadsheets are editable offline. This means that if I end up without WiFi or data, which happens all of the time on the road, I can still access any important information or make updates.
• I can easily share it with my friends and family . They will be able to see as I make changes to it in real time, compared to having to email them a new Excel document each time. In terms of my safety when I travel solo , if they ever need to get a hold of me, they will have all of the necessary and up to date information.
• I am an Apple person through and through and simply PREFER Google Sheets over Excel .

Now, Google Sheets and Excel are basically the same thing, so if you are an Excel person you can take the travel planner templates I share here and apply the idea to Excel .

When to Use a Travel Itinerary Templates?

I suggest using a trip planner template anytime you’re planning a trip with a lot of moving parts. Is it necessary for a weekend getaway? No, probably not.

But if you’re planning anything more than a week and you want to ensure you stay on budget and get to see, do, and eat what you want then using a spreadsheet to track everything is incredibly helpful.

I also find them really helpful for planning road trips, so I created (and included for you) a road trip template .

While I primarily use them for planning my vacation itinerary you could also use them to help you plan a business travel itinerary as that begins to resume.

How to Use a Travel Itinerary Template in Google Sheets ?

I’m going to walk you through my tried and tested method for using Google Sheets as your travel planner. My travel spreadsheet template has 11 individual spreadsheets . You can definitely make these yourself, but if you want them already done for you, you can purchase the templates here .

Quick tip : Add links whenever possible. If you find a cool tour you want to do, save the link to the spreadsheet so you can easily find it when it comes time to book

I’ll show you a screenshot of each of them and a short video, but here’s the overview. 

Travel Planner Spreadsheet Template

Travel expense spreadsheet, travel budget spreadsheet.

• Travel Itinerary

Travel Itinerary Daily View

Travel itinerary calendar view.

• Flight Planner
• Accommodation Planner
• Bucket List Planner

Pre-Travel Shopping List

Packing list, road trip planner.

This is the master spreadsheet , if you will. This is where you’ll put any travel related purchases leading up to and during your trip. You can change or add the categories to reflect what works best for your situation.

Let’s say you’re planning a Hawaii getaway ! Leading up to the trip, you decide you want to buy a new swimsuit. You’ll add that to this spreadsheet and put it under MISC or add a column for clothing. As you book your accommodation for the trip, you’ll add that here as well. Then as you are exploring the gorgeous Hawaiian islands, you’ll track your expenses for food, activities, gifts, etc. 

Then at the end of the month, you’ll know exactly what you spent on your trip , both before the actual trip and during. 

This is broken out by months, then at the very bottom, you’ll have a yearly total for travel expenses . 

I hope to have some numbers in there this year!

This spreadsheet is your travel budget planner . It’s broken out into locations, because many trips include more than one destination! You’ll enter the number of days you’ll be in each location, then as you move through the spreadsheet add in the cost for only days worth of food, accommodation etc. The total will calculate at the top !

The travel budget spreadsheet is intended to provide you with an approximate cost of your trip . Once you have this information you can adjust as needed. If the trip is too far out of your budget, don’t give up! 

Can you find cheaper accommodations ? Can you DIY some of you bucket list activities? Can you cook food instead of eating out?

One of my biggest travel tips to stay on budget is to prioritize the activities and experiences that you know will fill you up and bring you joy. Forget the rest.

See where that leaves your budget.

Travel Itinerary Spreadsheet

The Travel Itinerary Spreadsheet provides a birds eye view of your entire trip itinerary. Once you make a decision on where you’re staying, your method of transportation, and activities, input that information here. Include the confirmation number, the costs, and any other information that you find valuable for your trip.

The Travel Itinerary Daily View is where you’ll get into the details of your trip . Use this sheet to plan out each day of your trip so you ensure you get to do, see, and eat all of the things.

Another one of my top travel tips is to only schedule ONE activity per day . This allows time for a little bit of spontaneity on the road, while still ensuring you do what you went there to do. 

As you research your destination, you’ll likely come across places to eat that you don’t want to forget, so add those here as well.

Add any bonus activities that would make sense on that day if time allows!

This calendar view provides a way to see how your trip fits into the rest of your year . Does it fall on a holiday? Do you have trips planned each month? 

The year and dates are intentionally left blank for you to input so no matter what year you’re planning your travels, you can have the correct dates.

To be honest, I use this sheet the least, but I know some people really like seeing a calendar view.

Flight Planner Spreadsheet

As you research your flights, use this sheet to track the entire cost of the flight . This will include a checked bag (maybe), food on board etc. Those cheap flights are super tempting, but since you have to pay for everything else, it really adds up. So use this sheet to be sure you know how much that $35 flight will actually cost you.

Accommodation Planner Spreadsheet

Accommodation can be overwhelming to book. There are so many options, which should you choose? First, check out my guide to booking hostels . If you’re not a fan of hostels don’t worry, the tips in there are applicable across all accommodation types.

Then as you research, add the information, including additional amenities (some hotels charge for WiFi) to provide the total cost. 

This will help you ensure that you get the biggest bang for your buck out of where you lay your head. 

There are multiple destination options in this sheet, as you might be moving about the country!

Bucket List Planner Spreadsheet

The Bucket List Planner is where the fun stuff lives! Start with your destination and determine your can’t miss, bucket list activities!

Have you ever been planning a trip, read a blog post that mentions an epic activity, and you think, I want to do that. But then you don’t save the link to the tour ? Well, add the booking link to this sheet along with other important information (cost, tour operator etc). Then when you’re ready to book, you have the link and all of the information you need!

Sometimes, you need some gear before a trip. This could be anything from a new swimsuit for your beach vacation to luggage to vaccinations! Keep track of those costs here and factor it in to the overall budget of your trip.

I am a big fan of NOT spending too much in this phase of the travel planning. Try to use what you have , borrow what you can, and only buy something when absolutely necessary.

I’m sure a friend or family member has a piece of carry on luggage you can use and no you don’t need a brand new wardrobe for your trip.

This is a sample packing list , yes, but it also covers just about everything you’ll need for your trip. I know there are 5 shoes mentioned, please don’t bring 5 pairs of shoes ! It’s just an example of footwear you might need depending on your planned activities. If you’re not hiking, please don’t bring hiking shoes!

But always, no matter the weather, always pack a swimsuit . You just never know when you might encounter a hot spring, hot tub, or lake for a dip!

Last but not least, you’ll find a road trip planner ! This road trip itinerary planner gives you space to note your starting location, your ultimate destination, the number of miles you’ll drive, cost of gas and things you’d like to see along the way!

There is also a section at the top for your rental car information if you need to rent one for your road trip.

In the first column, you can put the day of the week, the actual date or leave it numbered as is.

At the bottom of the spreadsheet, it will total up the number of miles driven and the total cost of gas for the trip.

I know that planning a trip, no matter the length, can be really fun, but also a bit overwhelming. Especially when you’re trying to stay on budget! These travel planner spreadsheets will help you plan the trip of your dreams (which we all need right about now) while staying on budget and leaving the overwhelm behind.

If you’d like to purchase these templates, they’re available here !

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Top Free Google Sheets Mileage Log Templates [2024]

Posted on Last updated: December 28, 2023

Tracking your mileage for work, taxes, or personal records can be tedious. Luckily, Google Sheets makes it simple with customizable mileage log templates. These Google Sheets mileage log templates are free-to-use spreadsheets preformatted to easily log your trips, mileage, expenses, and more.

With the top Google Sheets mileage log templates for 2024, you can skip the hassle of setting up a complex spreadsheet. These templates already have the key columns, formulas, and features required to start logging all your drives. Whether you need to track mileage for reimbursement, tax deductions, or personal records, using Google Sheets mileage log templates can save you significant time.

This article will cover the top free options for Google Sheets mileage log templates for 2024. We will summarize the standout features of each template so you can decide which fits your needs. You’ll also learn how to access and set up these Google Sheets mileage log templates for seamless mileage tracking.

But before we explore the top Google Sheets mileage log templates that will make mileage tracking a total breeze in 2024, let’s quickly understand what a mileage log template is.

Understanding Google Sheets Mileage Log Templates

A mileage log is a record-keeping spreadsheet that tracks the miles you drive for work purposes. Any time you use your personal or company vehicle for business trips – whether meeting clients, purchasing supplies, or traveling between offices – that mileage should be diligently logged. Mileage logs allow you to document the date, destination, purpose, and total miles for all your work-related drives.

Whether you’re an employee needing to account for mileage to receive reimbursements or a business owner tracking deductions, detailed mileage logs are essential. They provide the documented proof of your expenses that the IRS requires to get tax deductions, or employers want before reimbursements. 

Please note that mileage logs track only the trips made for business tasks in your vehicle. This means personal errands or drives should not be included. 

Benefits of using Digital Google Sheets Mileage Log Templates 

A digital mileage log tracks your driving miles for work right in Google Sheets. This makes understanding and using a mileage log much easier for beginners compared to paper logs. 

There are 3 reasons digital Google Sheets mileage log templates beat old handwritten logs. Here, check them out. 

• Keeps your records organized: Since everything is logged right in Google Sheets, you don’t have loose papers to arrange or lose. Your mileage log is safely stored in the cloud and easily accessible on any device.
• Saves you time: Logging miles by hand takes forever. But guess what? With Google Sheets mileage log templates, entering drives only takes a few clicks. And you can set up automatic calculations to total your miles. This gives you more time to focus on other tasks.
• Provides better detail to avoid IRS audits: Vague handwritten records often raise red flags for deductions. But an accurate digital log shows the specifics the IRS wants. This proof in Google Sheets helps avoid messy audits down the road.

So ditch the wrinkled notebooks and embrace digital with the top Google Sheets mileage log templates. Their clarity keeps your records audit-proof. 

Essential Elements to Include in Your Mileage Logs

Every Google sheet mileage log template should capture critical details on all your business drives to be IRS-compliant. Here are the crucial data points your log must track:

• Total Miles Driven – This includes the complete odometer readings for each business trip. Capture start point, endpoint, and total miles.
• Date of Each Trip – Note the specific calendar date of every business drive.
• Locations Visited – List all destinations you drove to for work purposes.
• Reason for Trip – Briefly explain the business need for that drive.

In addition, while not required for deductions, tracking total annual miles for personal and commute travel can provide helpful context.

Following these mileage logging best practices ensures you gather the necessary data the IRS looks for. With these essential elements covered, your records will withstand scrutiny during tax time.

Foolproof Mileage Logging to Satisfy IRS Requirements

Precise mileage logs are essential for claiming deductions and avoiding issues with the IRS. Here’s how to set up bulletproof tracking.

Use Real-Time Entries for Accuracy

The best practice is recording drives on the same day they occur or very soon after. This allows for accurate recall before memory fades. Prompt entries also ensure you log every business trip rather than just estimating mileage later.

Leverage the Ease of Google Sheets

No need for complex accounting software. Simple Google Sheet mileage log templates make reliable mileage tracking easy. With user-friendly spreadsheets, you skip the hassle and satisfy the tax man.

When Can You Deduct Business Miles?

While commuting is not deductible, many other work drives qualify you for tax write-offs.

Client Visits, Meetings & Temporary Sites

Common business reasons for deductible mileage include:

• Visiting clients/customers
• Driving to meetings away from regular workplace
• Travel to/from temporary workplaces

Supply Runs, Errands & More

You may also deduct miles for:

• Purchasing business supplies
• Other work-related tasks like bank deposits

Consult IRS guidelines and an accountant to confirm which reasoning makes drives deductible on your taxes.

Top Google Sheets Mileage Log Templates for Effortless Tracking

Now that you know what a mileage log is and the many benefits of keeping a digital log in Google Sheets, let’s explore some excellent template options.

Tracking drives manually is antiquated and risky when there are pre-made spreadsheets to simplify the process. The top Google Sheet mileage log templates make entries a breeze while ensuring accuracy.

In this section, we will detail the standout picks for free editable mileage log templates. Each automates calculations and provides clear formats to log essential trip data.

Whether you need basic tables or more robust weekly/monthly logs, these templates have you covered with flexible and powerful mileage tracking. 

Software Accountant’s MileMapper Log Template

First up is the robust Software Accountant’s MileMapper Log template. Ideal for companies reimbursing drives across departments, this template goes beyond basic mileage tracking.

The MileMapper Log has dedicated spaces for employee identity and cost details. This includes fields for staff name, ID number, department, standard reimbursement rate, and reimbursement totals.

For the drives, the template facilitates easy logging with columns for:

• Travel Date – Calendar date auto-populates for one-click entry
• Travel Purpose – A section that allows you to record visit types like “Client Meeting.”
• Travel Miles – Custom formula calculates miles from Start and End readings
• Total Miles – Automatically tallies all miles across trips
• Comments – Extra space for text details or locations

It also captures critical odometer readings with:

• Start and End Odometers – Logs complete readings for precise figures.

Using this remarkable Google Sheets mileage log template ensures you track miles accurately without missing a thing. And the best part is that it supports built-in formulas for seamless calculations. 

If you’re looking for a mileage log that does the job without stressing you, you won’t be disappointed to check this one out. 

You can access it via the link below.

Software Account Odometer Wizard Tracker

The Odometer Wizard Tracker is an intuitive Google Sheets template that makes mileage tracking an absolute breeze. Perfect for beginners, it does the heavy lifting for you with automated logging and calculations.

To start, simply input details on the vehicle you’ll be tracking miles for. This includes critical data like:

• Make & Model – e.g. Toyota Camry
• Odometer Reading on Start Date – sets the baseline for prorating
• Odometer Reading on End Date – used to tally total miles. 

This information allows the spreadsheet to determine the percentage of miles driven for business purposes versus personal. Very handy come tax time.

Then, logging each trip is incredibly straightforward, with columns to enter:

• Date of Drive – calendar popup to select the accurate date
• Destination – the name of the location visited, e.g. client’s office
• Odometer Start – reading before leaving
• Odometer End – reading on arrival back home
• Business or Personal – pick from the drop-down list

The spreadsheet wizardry kicks in to automatically calculate:

• Total Miles Driven – using the odometer readings
• Business Miles – only the work-related portion
• Reimbursement Total – multiplies business miles by your company rate

Finally, a detailed sample log is provided to make the template even more beginner-proof. This example entry shows precisely how to fill out each column accurately. Follow the sample and flawless mileage tracking is guaranteed.

With the Odometer Wizard Tracker simplifying the busywork, precise mileage logging has never been easier. It perfectly prorates, calculates, and logs data with minimal input. 

Follow this link to download this template.

How to Use These Google Sheets Mileage Log Templates

The beauty of these Google Sheet mileage log templates is their simplicity for beginners. For starters, the spreadsheets come pre-formatted with designated spaces to capture all essential drive data neatly.

Each template contains columns to easily record details like:

• Date of trip
• Destination
• Purpose of trip
• Odometer readings
• Miles driven

Basically, all the essential details the IRS looks for in mileage logs. 

While structured, the templates remain flexible, too. Feel free to add, remove, or reorganize columns to meet your exact tracking needs.

To start mileage logging, simply:

• Open the template and ‘Make a Copy’ to your Google Drive.
• Review and edit column labels if desired.
• Begin entering your drive details row by row.

No fancy formulas needed on your part. Built-in calculations will automatically:

• Add up miles across multiple trips
• Prorate business vs personal mileage
• Determine reimbursement amounts

As you can see, no spreadsheet skills are required. These templates make accurate mileage tracking simple for tax time through intuitive design. Just open, personalize if you wish, and then start entering your drives. It’s honestly that easy. 

Frequently Asked Questions

How do i access and use the templates.

The templates can be opened right from your Google Drive account . Simply click “Make a Copy” to create an editable version connected to your Google account. Then, enter details on each business trip in the available columns. That’s all it takes to start logging miles.

Can I add extra columns if needed?

Yes, the beauty of these templates is you can fully customize them. Easily add new columns to capture additional details relevant to your drives that may not already be included. The flexible formatting allows customization to suit your exact needs.

Does Google Offer Pre-Made Mileage Tracking Spreadsheets?

Google Sheets does not have an official Google-built mileage tracker. However, the flexibility of Sheets allows for creating customized trackers or using free templates. Simply find a template, copy it to your Google Drive, and customize it to fit your tracking needs.

What’s the Easiest Way to Log Miles for Taxes?

The IRS recommends a dedicated mileage log to capture every business drive. Options include handwritten logs, specialty apps, or Google Sheets mileage log templates. For simplicity, Sheet templates are ideal for easy daily entry. And they automatically total miles driven, so no manual tallying is required. 

What Mileage Details Must I Prove for Tax Deductions?

You do not need start and end odometer readings for every trip in a business-only vehicle. However, the beginning and ending annual odometer readings are required. For a personal vehicle also used for business, recording odometer readings can further verify the deduction. Easy mileage logging through Google Sheets takes the hassle out of capturing trips.

Final Thoughts on Mileage Tracking With Google Sheets

As you can see, using Google Sheets mileage log templates removes the stress of mileage logging. What once involved scribbling locations and odometer readings on napkins is now seamless.

The top Google Sheet mileage log templates make tracking drives an absolute breeze. Their intuitive formatting, dropdowns, and auto-calculations handle all the heavy lifting. Simply plug in dates, destinations, and essential odometer readings as you go.

And guess what? You don’t need extensive Google Sheets experience to use these user-friendly trackers. Their flexibility allows you to customize columns and layouts to suit your logging needs.

Accurate, automated, and audit-proof – Google Sheets mileage log templates check all the boxes for foolproof tracking. Using these resources, you can finally ditch the flimsy paper logs this year and embrace the simplicity of spreadsheet tracking that saves significant time while keeping the tax man happy.

Travel Logs

Utilize printable travel logs for documenting road trips.

Whether you're an adventurer, a travel blogger, or a budget traveler, printable travel logs are an excellent tool for keeping organized accounts of journeys. They allow you to note important aspects like mileage, destinations, and remarkable sights, offering structure and facilitating memory preservation.

Streamlining Adventures with Printable Travel Logs

These printables can provide travel bloggers with valuable templates for tracking destinations, activities, and experiences, thereby promoting the creation of engaging and informative content for readers.

Table of Images 👆

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Budget Travelers Tools: Printable Travel Logs

Budget travelers can utilize this to effectively manage expenses and cherish travel memories. These logs are designed to track costs and capture personal reflections on different travel events.

Printable Travel Logs Serving as Vacation Memories

Travel logs can serve as a unique keepsake for families, offering a platform for each member to document their travel experiences. This helps in creating personalized memories that can be treasured for many years to come.

Printable travel logs are useful tools for keeping track of your journeys and creating memorable keepsakes. These logs typically include sections for recording the date, destination, activities, and impressions of each trip. By using printable travel logs, you can easily organize your travel experiences and have a tangible record to look back on in the future. They can also serve as a helpful reference when planning future trips.

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Nov 1, 2022

Printable travel logs are a convenient and practical way to document your journeys, allowing you to easily organize and record your travel memories in a neat and personalized format.

May 8, 2022

Thank you for sharing these Printable Travel Logs! Such a handy and organized way to document my adventures. Can't wait to use them on my next trip!

Mar 10, 2022

Printable travel logs offer the convenience of organizing and documenting your adventures in a compact and portable format, perfect for capturing memories and keeping track of important details on the go.

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FREE 9+ Sample Travel Log Templates in PDF

Log templates are of various types and generally used for operational management. Among them, various businesses maintain Travel Logs for reimbursements to employees for their business trips. Even individuals can use it to track their travel movements and identify the type of chores carried out during a particular travel. These  Sales Log Template  help to monitor the travel related data such as distance, travel cost, time, and petrol prices. All these information allows the management or owner of the vehicle to maintain the vehicle.

Travel Log Template

Mileage log template- 14+ download free documents in pdf,doc, sample expense log template - 9+ free documents in pdf, sample running log template - 9+ free documents in pdf, daily travel log template.

You can carefully insert all the travel expense related information on a regular basis and keep a track on your spending. This type of report helps to organize your travel expenditures. This log includes entries for typical travel costs along with price of fuel, mileage covered, gallons of fuel spent, description of the place visited, purpose for visit and more.

Business Travel Log Template

Whether you are on a business trip, you can easily track your movement with the help of a simple Travel Log. Enter the leaving and returning time in reference to a particular destination, mention the purpose of the trip, insert the gallons of gasoline consumed and mileage covered to let you get the reimbursements easily from the authority.

Vacation Travel Log Template

Size: 498 KB

If you are on a vacation to your favorite place with friends and family a detailed travel log can be of great aid. It is one of the easy ways to record what things you did on your visit, brief description on the places, landmarks, shopping places, local culture, food, and mention the activities carried out during the trip.

Free Travel Log Template

Size: 76 KB

You can put this log template to use as a record of your daily travel expenditures or keeping a track of your daily driving track. It is designed in such a way that both professional and individual can use it to maintain the travel records and refer to it when they need a reference.

Travel Log Template PDF

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Simple Travel Log Template

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Example of Travel Log Template

Uses and Purposes of Travel Log Template

We have to travel daily from one place to another for various personal and professional purposes. Many of us travel to meet relatives or may be clients. Travel log,  Password Log Template  is a handy template that allows people to log travel details for a number of reasons. An employee can easily use the log template to share the management with proper details such as mileage covered, accommodation charges, food expense, payment receipts and total expenses as well.

Why Do I Need a Travel Log Template?

Making a travel log is nothing but simple entries like dates, details, the purpose of the trip, expenses and destinations visited with all receipts and invoices. Use of the travel log template makes everything easier. It comes with a generic and professional format to make travel log free of cost. You can create daily, monthly or weekly logs as well.

What Things a Travel Log Template can Record?

A travel log template,  Repair Log Template  may record a number of things such as date of travel, a vehicle used, vehicle registration number, users name, contact, and destination, a purpose of the trip, time, return time, odometer readings and signature of the corned persons.

How Do You Create a Travel Log?

To make a travel log you need to download the template and start editing the necessary fields, which you might require. You can create daily, weekly or monthly travel logs depending on your requirements. It comes in both generic and professional format; choose the one that suits you. Edit the required field to add own figures and details.

All our documents and templates are available in PDF, Word and Excel. They are easy to customize and you can download them too. They are all editable versions, so make changes as per your requirement. The templates found here have 99.9% success rate and find an advantage with both upper and lower versions as well. If you have some suggestions, let us know so that we can customize it as per your need.

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Track mileage automatically

Irs printable mileage log template 2024 - free excel & pdf, in this article, printable mileage log template for 2024, how to use the mileage log template, what to include in your irs mileage log template, keep your mileage logs available in case of audits, faq about the mileage log template.

Are you driving a car as a part of your employment, are you self-employed and using your car for business purposes, or an employer who wants to make mileage logging easier for your employees? Then this IRS mileage log template is for you.

You can download the printable mileage log template which uses the standard IRS mileage rate for 2024  - 67 cents per mile for business-related driving.

See an overview of previous mileage rates .

Important note : If you choose to use the Google Sheets version, you need to copy the sheet onto your own sheet. You will not be able to directly edit this one as it is publicly available. For a quicker solution, download the Excel file or use the  Driversnote app .

Logging your mileage can sometimes be a long and tedious process, but there are some things you can do to make it a bit easier for yourself , or  your team , your employees . One way to start is by using a template since it ensures that you have all the necessary information when you report your miles to the IRS.

Mileage tracking made easy

Trusted by millions of drivers

A mileage log book is a monthly or yearly record of your business-related travel that the IRS or your employer demand for tax deductions or reimbursement purposes.

The minimum information requirements regardless of your situation are each business trip's miles, the year's total mileage, the time (a date will suffice), place (your destination), and purpose of each trip. You can log all of this information in our printable PDF, Excel and Sheets mileage log templates.

You must keep a log not only of your business trips but personal as well (if you use the same vehicle for both). You may eventually need to be able to prove the portion of use that is for business so it is important to be able to provide the information necessary to calculate this.

The IRS mileage rates for 2024 are:

• 67 cents per mile driven for business use.
• 21 cents per mile driven for medical, or moving purposes. for qualified active-duty members of the Armed Forces
• 14 cents per mile driven in service of charitable organizations.

You could get audited due to no fault of your own and the IRS will ask for your mileage logs so always make sure to keep them somewhere safe and make copies.

When it comes to documenting business miles, this is what the IRS considers appropriate records .

It is necessary that you keep the mileage log records up to date. This implies that the mileage log template must be filled in at or near the time of departure. Anything that is updated once a week is generally considered sufficient.

According to the IRS, you must include the following in your mileage log template:

• The mileage driven for each business-related trip
• The date of each trip
• The destination and purpose of your trip
• The total mileage you’ve driven for the year

You don’t have to worry about the format of your mileage log as long as all the required information is included. Anything from a paper, diary and account book to digital spreadsheets, CSV files, PDF files, and Xlxs (Microsofts Excel) is accepted by the IRS. However, we recommend considering an app like Driversnote to save time and make sure all your records are compliant.

First, you need to update your records regularly and make sure that they are accurate and up-to-date. The IRS requires you to preserve your mileage form for three years from the day you submit your income tax return with your deduction.

Save time by using an automated mileage log app

Mileage tracking apps such as Driversnote record your driving in real-time, saving you the time and effort of manually entering data for each trip. Simply launch the app and begin tracking; the app will then record your journey as you drive. You'll have a recorded trip with the start and end times, start and endpoints, and the ability to specify the purpose of your trip.

Using an app will take the burden of organizing and keeping mileage logs off your shoulders; the app will keep track of the data for you, and your complete mileage form will be just a few clicks away at all times.

How to automate your mileage logbook

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Automate your logbook

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IRS Mileage Guide

Mileage reimbursement in the US — rates and rules for employees, self-employed and employers in the US.

IRS Mileage Rates 2024

The standard mileage rate for business will be 67 cents per mile, effective Jan. 1st, 2024 - up 1.5 cents from the 2023 rate of 65.5 cents.

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