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FREE 15+ Travel Quotation Templates in XLSX | XLTX | DOTX

One of life’s greatest treasures involves unwinding, going on adventures, and basking in the ambiance of a completely new environment. But traveling is not for everyone as it requires a tremendous amount of financial resources, especially if you are traveling abroad. That is why when people travel, they need to consider a lot of things like transportation, food, and accommodation expenses. As a business owner who operates in the travel industry, you must then use this knowledge in developing and marketing travel packages and services that anticipate a potential customer’s needs and, at the same time, make the travel- planning sample process easier. One way to do that is through the creation of a travel quotation document. You can share this to your customers during the trip-planning phase and before they ever set foot in another exotic destination. 

Travel Quotation Templates

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When taking into account the possible travel expenses, most travel agencies would use a quotation template because it’s easy to work around with. In a quotation template, a travel package chosen by the customer is presented with its estimated price. It also includes the package description wherein the inclusions are stated and the number of participating individuals.

By providing them a quotation template, they will have an idea of how much money to prepare. This can also lessen transaction cancellations. It would be wise if you provide an amount that’s slightly higher than the exact amount because excess is better than a shortage. Separate the costs according to their day-to-day activity. Corresponding taxes and additional fees should be included for transparency, as well.

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Your customers are either on a tight or flexible budget. To determine which category they fall under, talk to them. Once you have considered what they are willing to spend on travel, present them with your different travel packages. Once a choice has been made, incorporate their chosen package and its inclusions in this Travel Package Quotation Template . Download this editable quotation template now for easier formal quotation-making for your travel agency. Click the download button now!

• Destination: Different locations have varying costs of living and travel expenses.
• Travel Dates: Prices can fluctuate based on the time of year, peak seasons, or special events.
• Accommodation Preferences: The type and quality of accommodation chosen impact the overall cost.
• Transportation: Mode of transport, such as flights or private transfers, contributes to the quotation.
• Activities and Excursions: Optional tours, activities, and excursions can add to the overall cost.
• Meal Plans: The choice of meal plans, from all-inclusive to à la carte, affects expenses.
• Duration of Stay: Longer stays generally incur higher costs for accommodation and services.
• Special Requests: Additional services or unique requirements may influence the quotation.
• Currency Exchange Rates: Fluctuations in exchange rates can impact the overall cost.
• Group Size: Group discounts or individual preferences within a group can affect pricing.

Size: 14.6 KB

With the help of social media, hidden destination gems have been discovered gradually. This fact leads to individuals running to travel agencies to book for pre-arranged trips. Stay ahead of your competition by studying how they operate. Determine what their edge is if they are bringing in more customers than you. Adapt the strategies that work schedule. And if they use a well-formatted quotation template, use one too. For your comprehensive presentation of travel details, try out the Travel Quote Template  shown above. Just fill in the contents, and you’re good to go. What are you waiting for? Get your hands on this template now!

Certainly! Our travel packages are designed to be flexible and customizable to suit your preferences. When you receive a sample travel quotation , it serves as a starting point that can be tailored to meet your specific needs. You have the freedom to adjust various elements, including destinations, accommodations, activities, and duration, ensuring that the travel package aligns perfectly with your vision. Whether you want to add special experiences, change accommodations, or modify the itinerary, our team is dedicated to crafting a personalized travel experience. Just let us know your preferences, and we’ll work closely with you to create the ideal and customized travel package.

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There is an increased demand and expectation from adults in today’s competitive economy. To temporarily escape from life and work’s demands, travel is the answer. It’s your job as a travel agency scope of work owner to provide flexible travel packages to accommodate different individuals. It’s advisable to have a thorough discussion with them to determine their travel goals and financial restraints.

Once you have considered their requests quote , then you can send them this Travel Service Quotation Template to showcase a breakdown of their chosen travel package. This is also good for group and business travels. Download now!

No, travel insurance is not automatically included in the quotation. However, we offer the option to add comprehensive travel insurance to your customized package upon request. This allows you to tailor your coverage based on individual needs, providing peace of mind throughout your journey. Our travel insurance options typically cover aspects such as trip cancellations, medical emergencies, lost baggage, and other unforeseen events. The inclusion of travel insurance ensures that you have the necessary protection and assistance in case of unexpected situations, contributing to a worry-free and secure travel experience. Details and costs for insurance can be provided and adjusted accordingly in your personalized sample quotation .

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Nowadays, we often see tourists traveling alone. Whether it is for the sake of leisure, soul-searching, or both, they will need guidance and assistance when planning their trips. As a travel agent, you have to provide a travel package that’s within the sample budget of a solo traveler. For your travel quotation needs, we share with you the  Sample Travel Quotation Template  pictured above. Input your business’ information, customer’s name and contact information, and the agreed travel package. Download this template today!

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When we have plans to travel, we should have a specific budget allocated for the trip. Realistically, it’s harder for a first-time traveler to navigate around a foreign place, especially if he or she has no relatives there. First-time travelers are advised to seek a travel agency’s services form for them. Sure, you might have an itinerary prepared, but travel agencies are more well-informed about a particular foreign place.

Showcase your travel agency’s affordable travel packages and services through an expertly written quotation document just like the  Editable Travel Quotation Template embedded above. You can fully modify this template to fit your preferences and business needs. It is also available in Microsoft Excel. Download now!

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Traveling is the remedy for weary souls. You get to immerse yourself in a different culture of a foreign place. There, you’ll find answers to your unspoken questions, and you’ll discover new things about yourself. If you are a travel agent who’s committed to fulfilling their customer’s wanderlust, download this customizable template now. You are given the liberty to edit this template to fit your travel agency’s dynamics. Available in MS Word. Grab the chance to download this template today!

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As a travel agency proprietor, the last thing you want to happen is for your customers to cancel their transaction with you because it’s out of their budget. That’s where the importance of travel quotations come in. They inform your customers about the estimated amount to be spent. Be as inclusive as you can when it comes to providing travel quotations?—include estimated taxes and additional fees, if any.

That way, they’ll know the amount to dish out, and it will lessen transaction cancellations. Download to customize this template to fit your preferences now. This template is also editable in MS Excel.

Size: 7.2 KB

Travel quotations, in general, contain numerical data. A thorough review is advised after printing any quotation document. Remember, numerical data can be confusing alone?—that’s why you’ll need an uncomplicated travel quotation template to assist you. For a complication-free quotation-making, download our Simple Travel Quote Template . The template’s simple layout will help you input your transaction’s data tracking with less hassle. Available in MS Word. Don’t waste time and get your hands on this template now!

A travel quotation is a detailed document provided by travel agencies or tour operators, outlining the cost, itinerary, and inclusions for a proposed trip, allowing individuals to assess and sample plan  their travel expenses.

The Travel Quotation process involves submitting your travel preferences and requirements. Our team customizes a detailed quote considering destinations, accommodations, activities, and costs, ensuring a personalized and transparent travel plan.

The cancellation policy for our travel quotations varies. Details, including any associated fees and timelines, are provided in the quotation. We recommend reviewing this information carefully to understand the terms and conditions.

In case of emergencies, our travel quotations include comprehensive information on emergency assistance services and contact details. We prioritize the safety and well-being of our clients, ensuring prompt support and guidance.

For optimal customization and seamless planning, provide a lead time of at least 4-6 weeks before your desired travel dates when requesting a travel quotation. This ensures thorough arrangements and accommodations.

In conclusion, our personalized travel quotations aim to make your journey unforgettable. Tailored to your preferences, transparent in cost, and flexible in design, our quotes ensure a seamless travel experience. Trust us to bring your travel dreams to life, crafting an itinerary that exceeds expectations and creates lasting memories.

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Editable Travel Agency Quotation Template

Download this Editable Travel Agency Quotation Template Design in Word, Google Docs, Excel, Google Sheets Format. Easily Editable, Printable, Downloadable.

Using our Editable Travel Agency Quotation Template, you can prepare price quotation documents and fulfill any quote request faster. That's because this sample tour package quotation has an embedded pricing matrix you can easily fill out and customize. From branding information to pricing to terms and conditions, you can confidently codify every transaction detail. Download now to enjoy unlimited reuse. 

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Travel agency quote template

Download our free quote template and input your details.

Do you need to provide your customer with a rapid quote? Save time by using our free quote template (available in both Word and Excel formats). You can also follow our tips for sending a quote that complies with the industry regulations.

Free Travel Agency Quote Template

You can access a free Word or Excel quote template down below:

• Word Quote template here
• Excel Quote template here

For those looking for a PDF quote template, you can download our Word doc quote template above and save the file as a PDF using the print function. 

How to complete the quote template?

This quote template can be adapted to meet the needs of your travel agency. To do so, download the quote template in the format that suits and insert the key elements including your name, company name, customers name and current date. Quotes must be numbered one after each other with a unique number.

After this, you can designate the services/products sold as well as the quantity and unit price. The total excluding tax should represent the quantity x the unit price excluding tax (this total is calculated automatically in the Excel quote template but not in the Word template). Then ensure check that the total of the estimate represents the sum of the products or services.

Once completed, all you have to do is print it and send it to your client.

Sample quote

The following is an example of a completed quotation for a fictional company that needs to send a quote to a fictional client.

What details should be included on a travel agency quote?

Any financial costings for work yet to be conducted can be referred to as an estimate (or quotation). As a result, it is fixed, and after it has been acknowledged by the client, it should not be modified in any way (except if the client changes the quantity or kind of work that is necessary, or should you find anything that is beyond the range of what was negotiated upon).

The following components should be included in a quote:

• The information about the consumer
• Job description
• Exhaustive cost-breakdown information
• Services that are covered and those that are not
• A comprehensive description of the process through which you accomplished the breakdown
• Conditions and terms of use
• Date when the price will be calculated and shown in the quotation
• Provision for signatures and a stamp of approval

Is a quotation enforceable under the law?

A quotation is not the same thing as a legally enforceable contract. According to the principles of contract law, only offers are regarded as being legally binding, and a quotation is not the same thing. Having said that, accepting a quotation has the potential to initiate the formation of a legally enforceable deal if certain requirements are met. For a deal to be legally binding, it is necessary for both parties to concede that they will give something up.

The following are the steps that need to be taken before a quotation may be turned into a contract:

• The quotation is sent in by the supplier to the customer.
• The customer decides to go ahead and place an order after accepting the estimate.
• The order is accepted by the provider.

To illustrate, a florist may send a customer an email including a written quotation for $2,000 for one day of flower labor. The customer responds to the quotation with an email stating that they accept it and want to go through with the transaction.

The florist sends another email to the customer to express their gratitude and reaffirm that they will deliver the job on the agreed upon date and charge $2,000 for it. At this point, there is a contract in place that is legally enforceable.

Quote template alternatives

Utilizing a quotation template is an efficient and straightforward way to get your work done. However, since the data and client information are entered manually, mistakes are possible, and the danger of making an error with either your customers’ information or your own company’s facts is clear.

We strongly suggest that  you use accounting software  instead so that you can generate quotations that are trustworthy, consistent, and seem professional.

You’ll be able to generate accurate quotes and take use of a wide variety of other time-saving features for a monthly fee that ranges from a few dollars to dozens of dollars. These benefits include the following:

• Customer management
• Personalized estimates and bills
• Suppliers management
• Statement of deposits and withdrawals from the bank
• Tax calculation
• Document storage
• Invoices that have been published become automatically numbered.
• Automation of clerical and administrative processes (Tax)
• Continuity in the processing of payments via a bank
• Online bill payment

Is a travel agency quote binding?

A travel agency quote should not be treated as legal contract. On the other hand, there are circumstances in which accepting a quotation becomes a legally enforceable deal. In order to construct a legally binding agreement, both parties must be willing to make certain concessions.

What happens once a travel agency quote is sent?

After submitting a travel agency quote, you will have to wait for a response from the client. Customers sign quotes once they either accept them as-is or request and approve revisions. After selecting an  appropriate invoice template , your company can quickly send an invoice to the customer in order to collect payment.

What should a travel agency quote template include?

A travel agency quotation should contain client information, a work description, an entire cost analysis, activities incorporated and excluded, materials to be added, contract terms, a date for signing and approval, and a place for signing and authorization.

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San Francisco Walking Tour

The world awaits.

Guided walking tours are one of the best ways to explore the city’s most authentic history, and expose yourself to locally known best-kept-secrets. Discover hidden hot-spots, cultural curiosities, and indulge in the best food and drink the city has to offer along the way.

Group walking tour

Guided by one of our star tour guides (educated at the University Of Local Livin’, and knowledgeable in all matters San Francisco related), you will traverse the city’s historic hot spots and enjoy fascinating tales about how they came to be.

We also hit all the modern best-kept-secrets that will have you truly feeling like a local - family owned restaurants that have been local mainstays for close to a century, cafes where you might just bump into the next big celebrity, and exclusive behind the scenes access to factories in the area that create beloved edible treats.

• Ample food and drink is provided and collected along the various stops of this 3 hour tour, and all food and drinks are included in your walking tour package price.
• Minimum booking of 4 people required for this tour (please feel free to ask any questions at the bottom of your quote).

How to book your tour

On acceptance of this quote, one of our staff will contact you within 24 hours to confirm the date, time, and location of your booking.

If you have any questions at all, please feel free to ask them when we call you, or in the questions section below.

Payment terms & guarantee

Payment is required, in full, on confirmation of your tour booking. We accept payment by card, cash, or online funds transfer.

We have a 48 hour cancellation policy for our bookings - if there are any changes to your booking, we will contact you at least 48 hours in advance, to ensure you’re not left in the lurch.

Explore with us

Tour De Force was founded by a team of locals, loving life in our city, who wanted to share the magic we’ve discovered here with newcomers and locals alike.

Exploring the city you’re in is one of life’s joys both as a local or as a traveller passing through. But when there’s so much to take in, how do you ensure you’re exposed to the most authentic history and locally known best-kept-secrets?

We also have a tight network of associates in the tourism industry that cater to all sorts of dream escapes to wrap around your tour, big or small; want to include stop offs at the best eateries in town? We’ll make your reservation. Want to end your local tour with a private jet charter to your next destination? We know who to call.

Our team work hard to foster tight-knit relationships with all the owners and operators of the venues featured on our tour, ensuring you receive VIP treatment at each of the tour stops.

Tour Package Quote Template - 220920 - PRP

Tour Package Quote Template is a document that tour operators use to provide their clients with an estimated cost for their tour package. This document outlines the services included in the package, the duration of the trip, and the cost of each service. Creating a tour package quote template is important for tour operators as it allows them to provide clients with a clear and concise breakdown of the cost of their trip.

What is a Tour Package Quote Template?

A tour package quote template is a document that tour operators use to provide clients with a detailed breakdown of the cost of their tour package. It includes information such as the cost of accommodation, transportation, meals, and any other services that may be included in the package. The template may also include information on additional services that the client may choose to add to their package.

Why Is Tour Package Quote Template Important?

A tour package quote template is important for several reasons. Firstly, it allows tour operators to provide clients with a clear and concise breakdown of the cost of their trip. This transparency helps to build trust between the tour operator and the client. Secondly, it helps clients to budget for their trip by providing them with an estimated cost. Lastly, the tour package quote template helps tour operators to manage their finances by providing them with an accurate estimate of the cost of each tour package.

Essential Elements of Tour Package Quote Template

A tour package quote template should include the following essential elements:

• Tour Package Details: This section should include the name of the tour package, the duration of the trip, and the destination.
• Accommodation: This section should include the cost of accommodation for the duration of the trip.
• Transportation: This section should include the cost of transportation to and from the destination and any other transportation services included in the package.
• Meals: This section should include the cost of meals that are included in the tour package.
• Activities: This section should include the cost of any activities that are included in the tour package.
• Additional Services: This section should include the cost of any additional services that the client may choose to add to their package.
• Total Cost: This section should provide clients with the total cost of the tour package.

How to Create a Tour Package Quote Template

Creating a tour package quote template is easy. Follow these steps to create your own:

• Start by creating a new document in your preferred software.
• Add your company logo and contact information to the header of the document.
• Create a table with columns for the tour package details, accommodation, transportation, meals, activities, additional services, and total cost.
• Fill in the details for each column based on the tour package that you are offering.
• Add a footer to the document with any additional information that you may want to include, such as payment terms or cancellation policies.
• Save the document as a template so that you can reuse it for future tour packages.

Tips for Using a Printable Tour Package Quote Template

Here are some tips to help you get the most out of your printable tour package quote template:

• Customize the template to match your brand by adding your logo and company colors.
• Use a clear and easy-to-read font to make the document more accessible.
• Include a cover page with a brief description of the tour package and any images that may help to sell the package.
• Use bullet points to make the information more digestible.
• Include a section for terms and conditions to avoid any confusion.

Can I modify the tour package quote template?

Yes, you can modify the template to match your brand and the tour package that you are offering.

Can I use the template for multiple tour packages?

Yes, you can save the template as a document

In conclusion, a tour package quote template is an essential document for tour operators to provide clients with a clear and concise breakdown of the cost of their tour package. Creating a tour package quote template is easy and can help tour operators to build trust with their clients, manage their finances, and help clients to budget for their trip. By following the tips outlined in this article, you can create a professional and effective tour package quote template that will help you to grow your tour operator business.

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Free Excel Templates, Dashboards, Calculators and Tutorials

Download Travel Agency Services Quotation Free Excel Template

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• Travel Agency Services Quotation

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Absolutely free excel template for Travel Agency providers . Travel agencies offer various services like booking flights, booking hotels, resorts, booking cabs/ trains, planning itinerary for travel etc.

Being a travel agency company or a travel agent, you client can be a corporate house, company, or an individual. To create an impression a professional looking quotation can be very helpful. Thus, this template is very useful.

This is a printable quotation template , hence, you can also take a printout of this template, once you fill up all the information and share with your potential customer or projects.

Checkout : All Quotation Excel Template

About Travel Agency Services Quotation Excel Template

Once you download this template file, you will see that this template has descrete set of information that usually is relevant for all types of services related to Travel Agency Services. Being a travel agent, you services can differ to various nature like outdoor recreation, arranging logistics for luggage and medical items delivery for travellers upon request, public transport timetables, car rentals, and bureau de change services .

This template for quotation is relevant for all or any of the services highlighted above. This template includes fields to update for information like –

• Quotation number
• Quotation date
• Service description and summary
• Number of Pax (Passanger Count)
• Terms and conditions in the Note Section
• Tax rate, discount and payment terms (if applicable)
• Project description, Service in breakup
• Customer information
• Your Business Information

Being a travel agent is a very competitive field at current scenario, hence use of professional quotation, invoice is every essential. ExcelDownloads provide resources for you to solve that problem. You can modify the templates as per your requirements. Alternatively, you can also hire a freelancer to make the modification for you in a reasonable price.

Hence, Key to win a travel agency projects is to understand the need and requirement of your client/ potential customer . Since, this template is editable, you can always add new sections and areas as per your discussion with the client. This template will definately help you create professional quotations for your upcoming project or bidding. Lastly, Inserting logo and your business information makes this template more professional and standardized.

Download and use quotation excel template

To use this free excel Travel Agency services quotation template , you should have Microsoft Office/  Microsoft Excel  installed in your system.

After installing Excel or Spreadsheet, download the zip file of this template, extract the template using  WinRAR  or  7Zip or WinZIP ( Recommended ) decompressing software.

Once extracted, you can open the file using Excel and start entering data or customizing the template. You can customize the  currency, color scheme, fields  in this excel template as per your requirement.

By Downloading this Free Excel Template, it is implied that you comply with Download Instructions

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