travel agency registration check

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How To Check If A Travel Agency Is Licensed

Published: November 29, 2023

Modified: December 28, 2023

by Jan Wardell

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Introduction

Welcome to the world of travel! Planning a trip can be an exciting and invigorating experience, filled with anticipation for all the adventures that lie ahead. Whether you’re traveling for leisure or business, it’s important to ensure that you have a safe and hassle-free journey. One crucial aspect of travel planning is choosing a reliable and reputable travel agency to handle your bookings and arrangements. But how can you be sure that the agency you’re considering is trustworthy? That’s where checking for a travel agency’s license comes in.

When it comes to travel, trust is everything. A licensed travel agency provides you with a sense of security, assuring you that they have fulfilled the necessary requirements and regulations to operate in the industry. By verifying a travel agency’s license, you can ensure that they have the expertise and credibility to handle your travel needs professionally and efficiently.

In this article, we will explore the importance of checking for a travel agency’s license and outline various ways to verify the legitimacy of a travel agency. By following these steps, you can confidently choose a licensed travel agency that will help you create unforgettable memories while ensuring your safety along the way.

Why It’s Important to Check for a Travel Agency’s License

Choosing a travel agency is like selecting a trusted partner to guide you through your travel journey. A licensed travel agency provides several important benefits that can make a significant difference in your travel experience. Here’s why it’s crucial to check for a travel agency’s license:

1. Legal Compliance: A licensed travel agency operates within the legal framework set by the governing bodies. They adhere to specific regulations and guidelines to ensure ethical practices in the industry. By working with a licensed agency, you can have peace of mind, knowing that your travel arrangements are being handled by professionals who are compliant with the law.

2. Consumer Protection: Licensed travel agencies are required to meet certain financial and insurance obligations to protect their clients. These protections may include measures such as securing client funds in a protected account and having liability insurance in case of unforeseen circumstances. By booking with a licensed agency, you have a safety net in case of financial or service-related issues.

3. Expertise and Professionalism: Obtaining a license involves demonstrating knowledge and expertise in the travel industry. Licensed travel agencies often have experienced and well-trained staff who can provide valuable advice, recommendations, and assistance. They have access to industry resources, networks, and the latest information, ensuring that you receive the best possible service and travel options.

4. Accountability: In the event of any disputes or issues, a licensed travel agency is held accountable for their actions. They are bound by a code of conduct and are subject to regulatory oversight. This means that if you encounter any problems during your travel, you have channels to seek resolution and recourse.

5. Trust and Reliability: Checking for a travel agency’s license is a way to build trust and establish the credibility of the agency. It signifies that they have met the necessary requirements and standards to operate in the industry. This can give you confidence in their ability to handle your travel arrangements competently and responsibly.

In summary, verifying a travel agency’s license is essential for your peace of mind, financial protection, and the overall success of your travel plans. It ensures that you are working with a legitimate and trustworthy agency that has the knowledge, resources, and professionalism to make your journey a memorable one.

Ways to Verify a Travel Agency’s License

Now that you understand the importance of checking for a travel agency’s license, let’s explore the various methods you can use to verify the legitimacy of a travel agency. Here are some effective ways to ensure that the agency you’re considering is licensed:

• Check with the relevant authorities: Contact the appropriate government or regulatory bodies in your country or region to verify the travel agency’s license. These authorities may include tourism boards, licensing agencies, or consumer protection organizations. They can provide you with information on the agency’s licensing status, validity, and any disciplinary actions against them.
• Search online databases: Many countries have online databases or portals where you can search for licensed travel agencies. These databases are maintained by the government or relevant industry associations. Simply enter the name or registration number of the agency to access their licensing information.
• Look for physical proof of licensing: When visiting a travel agency’s office or website, keep an eye out for any physical proof of licensing. This may include displayed licenses, certificates, or membership stickers from recognized industry associations. These tangible indications can provide assurance of the agency’s legitimacy.
• Request a copy of the agency’s license: It is your right as a consumer to request a copy of the travel agency’s license. Reach out to the agency directly and ask them to provide you with their license details. A reputable agency will be transparent and willing to provide you with the necessary documents to verify their licensing status.

By utilizing these verification methods, you can ensure that you are dealing with a licensed travel agency and minimize the risk of falling victim to scams, fraudulent practices, or unprofessional service providers. Taking the time to verify a travel agency’s license is a proactive step in safeguarding your travel investment and ensuring a smooth and enjoyable journey.

Check with the relevant authorities

One of the most reliable ways to verify the license of a travel agency is to check with the relevant government or regulatory authorities. These organizations are responsible for overseeing and licensing travel agencies in your country or region. By contacting them, you can obtain accurate and up-to-date information regarding the agency’s licensing status. Here’s how to go about it:

• Identify the appropriate authority: Start by identifying the relevant authority that governs travel agencies in your country. This may be a tourism board, department of consumer affairs, or a specific licensing agency. Conduct some research or reach out to your local government office to determine the correct organization to contact.
• Get in touch: Once you have identified the relevant authority, contact them directly. They may have a dedicated phone line, email address, or an online inquiry form for license verification. Reach out to them and provide them with the name or registration number of the travel agency you want to verify.
• Ask for licensing information: Request the licensing information of the travel agency. This may include the agency’s name, license number, expiration date, and any relevant details regarding their compliance with regulations. The authorities should be able to provide you with accurate and reliable information about the agency’s licensing status.
• Verify the information: Once you receive the licensing information, take the time to verify its authenticity. Cross-check the details provided by the authority with any other sources, such as the agency’s website or physical office. This helps ensure that the information you’ve been given is accurate.

Checking with the relevant authorities is a foolproof method to verify the license of a travel agency. It allows you to obtain trustworthy information directly from the governing bodies responsible for regulating travel agencies. By doing so, you can have peace of mind knowing that the agency you are considering is operating legally and in compliance with industry standards.

Search online databases

Another effective way to verify the license of a travel agency is by searching online databases. Many countries have established online platforms or portals where you can access information about licensed travel agencies. These databases are typically maintained by government agencies or industry associations, and they provide a convenient and reliable method to verify the legitimacy of a travel agency. Here’s how you can use online databases to check for a travel agency’s license:

• Identify the relevant online database: Start by identifying the online database or portal that contains information about licensed travel agencies. This can usually be found on the website of the government agency responsible for regulating travel agencies or through a quick online search. Pay attention to the credibility and official nature of the database you are using.
• Access the database: Once you have identified the appropriate database, access it through the provided link or by following the instructions on the website. Some databases may require you to create an account or provide certain details to perform a search, while others may be freely accessible to the public.
• Enter the agency’s information: Enter the name or registration number of the travel agency you want to verify into the search field of the online database. Provide any additional required information, such as location or contact details, to refine your search and ensure accurate results.
• Review the licensing information: Once you submit the search, the online database will provide you with information about the agency’s license. This may include the agency’s name, license number, registration date, expiration date, and any disciplinary actions or complaints against them. Take the time to review this information and ensure that the agency’s details match the ones provided by the database.

Searching online databases is a convenient and efficient method to verify the license of a travel agency. It allows you to access official and up-to-date information about the agency’s licensing status. By using these online resources, you can independently verify the legitimacy of a travel agency and make an informed decision about whether to engage their services.

Look for physical proof of licensing

When considering a travel agency, one way to verify their license is by looking for physical proof of licensing. This involves examining the agency’s office or website for any visible indications that they are licensed to operate. Here are some steps you can take to look for physical proof of licensing:

• Visit the agency’s office: If possible, visit the physical office of the travel agency. Look for any certificates, licenses, or permits displayed prominently. These may be on the reception desk, walls, or any visible area. Licensed agencies usually showcase these credentials as a sign of their credibility and authenticity.
• Check their website: If you are unable to visit the office in person, explore the travel agency’s website. Look for any logos, symbols, or statements indicating their license or membership with recognized industry associations. Reputable agencies often place these credentials in the footer, header, or an “About Us” section of their website.
• Verify the license information: Once you find any indications of licensing, verify the information provided. Cross-check the license number or other details with the relevant authorities or online databases. This will help ensure that the displayed proof is genuine and up-to-date.
• Contact the agency: If you have any doubts or questions regarding their licensing, contact the travel agency directly. Ask them for confirmation or clarification regarding their license, and request any additional documentation if necessary. A legitimate agency will be transparent and willing to provide you with the required proof.

Looking for physical proof of licensing provides you with tangible evidence of a travel agency’s legitimacy. It helps you assess their commitment to compliance with industry regulations and showcases their professionalism. However, it is important to verify the authenticity of the displayed proof by cross-checking the information with reliable sources or reaching out to the agency directly.

Request a copy of the agency’s license

If you want to further ensure the legitimacy of a travel agency, you can directly request a copy of their license. This method allows you to obtain official documentation as proof of their licensing status. Here’s how you can request a copy of the agency’s license:

• Contact the agency: Reach out to the travel agency through their contact information provided on their website, social media platforms, or any other available channels. This can be done via phone, email, or even in person if you’re visiting their office.
• Express your request: Politely explain that you are considering their services and would like to verify their licensing status. Request a copy of their license to ensure that they are operating legally and according to industry standards. A reputable agency will generally be open and forthcoming with this information.
• Verify the license: Once you receive a copy of the agency’s license, take the time to review and verify its authenticity. Check the license number, issuing authority, dates, and other pertinent details. Cross-reference this information with the relevant authorities or online databases to ensure that it is valid and up-to-date.
• Follow up with additional queries: If you have any further questions or concerns, don’t hesitate to follow up with the agency. This can include asking about their affiliations, certifications, or additional proof of their legitimacy. Reputable agencies will be responsive and willing to address your queries to instill confidence in their services.

Requesting a copy of the agency’s license is a proactive way to verify their legitimacy and their commitment to transparent business practices. It demonstrates your seriousness as a consumer and can provide you with the necessary reassurance before entrusting them with your travel arrangements. Remember to always verify the authenticity of the license by cross-checking the information with reliable sources.

Consequences of Using an Unlicensed Travel Agency

Choosing to work with an unlicensed travel agency can have serious repercussions for your travel experience. Here are some potential consequences that you may face by using the services of an unlicensed agency:

• Lack of Legal Protection: Unlicensed travel agencies operate outside the realm of legal regulations and oversight. This means that you are not protected by any consumer rights or legal remedies in case of any issues or disputes with the agency. You may be at a higher risk of financial loss, poor service quality, or even scams.
• Risk of Fraudulent Practices: Unlicensed travel agencies are more likely to engage in fraudulent practices, such as selling fake airline tickets or hotel reservations, overcharging customers, or disappearing with advance payments. These practices can result in financial losses and a ruined travel experience.
• Lack of Accountability: Unlicensed agencies typically do not have any accountability to regulatory bodies or industry standards. This means that there are no mechanisms in place to hold them responsible for unsatisfactory services, unethical behavior, or breaches of contract. It may be challenging to seek compensation or resolve any issues that arise during your travel.
• Potential Health and Safety Risks: Unlicensed agencies may not adhere to safety standards, putting your health and well-being at risk. They may book you into unsafe accommodations, arrange transportation with unlicensed or poorly maintained vehicles, or neglect proper travel insurance coverage. These factors can jeopardize your safety during your journey.
• Lost or Limited Refund Options: In the event of travel disruptions, such as flight cancellations or destination closures, unlicensed agencies may not have the necessary financial resources or systems in place to provide you with a refund or alternative arrangements. This can result in significant financial loss and inconvenience.

By using the services of an unlicensed travel agency, you expose yourself to numerous risks, ranging from financial losses to compromised safety. It is crucial to prioritize the security and success of your journey by ensuring that you work with a licensed and reputable travel agency that complies with industry standards and best practices.

Ensuring that you choose a licensed travel agency is essential for a safe and enjoyable travel experience. By verifying a travel agency’s license, you can have confidence that they operate within the legal framework, adhere to industry standards, and prioritize your protection as a consumer. Checking for a travel agency’s license can be done through various methods such as contacting relevant authorities, searching online databases, looking for physical proof of licensing, and requesting a copy of the agency’s license.

Choosing an unlicensed travel agency can have serious consequences, including lack of legal protection, risk of fraudulent practices, limited accountability, potential health and safety risks, and limited refund options. To avoid these pitfalls, it is crucial to prioritize due diligence when selecting a travel agency and ensuring they are properly licensed.

In conclusion, taking the time to verify a travel agency’s license is a critical step in safeguarding your travel investment and ensuring a smooth and worry-free journey. It allows you to work with a reputable and trustworthy agency that has the necessary expertise, compliance, and commitment to provide you with exceptional service and peace of mind throughout your travel experience.

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An Overview On Travel Agent Licensing Requirements In The USA and Canada Go Back Button

You are considering becoming a professional travel agent, so you start doing your research on all the things you need to start selling travel. One of the things you may research or come across is licensing. Do you need licensing to start selling travel? The answer to that question is broken down below to hopefully provide you with the clarity you need to move forward.

Travel Agent Licensing Requirements For Travel Agents In The United States

The licensing requirements in the US for travel agents is not much of a licensing process. There are no testing, training or qualification process needed. All that is required is to complete a simple form, pay a small fee and just like that, you can start selling travel in the USA. There are certain states however that have their individual "Seller Of Travel Requirements." These states are California, Florida, Iowa, Washington and Hawaii. We will look at the individual licensing requirements for those later on in this article for those looking to trade in travel products and services in any of those 5 states. 

Travel Agent Licensing Requirements For Travel Agents In Canada

Selling travel legally in Canada is not so easy as in the US. This is especially so for those living in the province of Ontario. Anyone selling travel products and services in the Province of Ontario must be a registered member of the Travel Industry Council Of Ontario (TICO) or affiliated with a registered member of TICO. There are two different types of TICO registration requirements. If you are looking to start your own travel agency, you must complete the TICO application, qualification, training and registration process to obtain a TICO registration number. If you are looking to simply sell travel, you must first complete the TICO Exam then join a TICO registered travel agency.

So here are the requirements for Travel Agents and Agencies In Ontario

A) Travel Agency must be TICO registered with a TICO number to employ or host travel agents.

B) All members of that Travel Agency, selling or giving advice for travel services, must complete the TICO Exam.

To write the TICO Exam, you must first download and read the TICO education standard manual. This manual provides you with a list of rules, guidelines and etiquette you must follow when selling travel in the province of Ontario. Once you have completed the manual, which should take no longer than one to two weeks, you then need to register for exam at one of the approved centers. You can find a list of upcoming exams on the ACTA (Association Of Canadian Travel Agents) website. The course registration fee is only $35, and there are a few courses you can take. You can either take the Travel Counselors course of if you have and can show experience in the industry you can take the travel manager/supervisor course. The combined courses will cost you $50.

To run your own TICO registered travel agency is not as easy and cost friendly as completing the exam to sell travel through an agency that is already certified. If you are thinking of starting your own TICO registered travel agency, here are the list of requirements:

-   You will need to come up with an application fee of $3000 CDN

-   You must provide your tax returns to show proof of financial stability

-   You will need to show evidence of a minimum $5000 in working capital

-   You will need to provide a $10,000 bond that TICO will hold for two years

-   You will need to open a trust account where all funds you collect for travel must be held.

-   You will need to register your travel business with Service Ontario

TICO registration numbers are non-transferable, so there are no options to buy out an already existing TICO certified travel agency. Starting a travel agency in the province of Ontario is among the hardest if not the hardest in the industry, so if you are new to the business and you are living in Ontario, the easiest thing to do is work through a host agency that is already TICO certified.

British Colombia Travel Agency Licensing Requirements

To start a travel agency in British Columbia, Canada, you are required by the Insurance Council of British Colombian to take a travel insurance exam for a fee of $225 per year. That licensing will be tied to the Agency, and each agent will be required to take the exam once, and then maintain by taking a 2-hour course each year. A 2-year lapse or non-activity will require the agency to start the process all over again.

There are some additional fees and certification requirements for sellers of travel residing in British Columbia.

-   You must register with the BC Corporate Registry

-   You must register with Consumer Protection BC

If you are a hosted agent working under an Agency located in BC, you will need to apply for a branch location of your host agency in British Columbia.

Saskatchewan Colombia Travel Agency Licensing Requirements

Similarly to British Colombia, getting licensed to sell travel in Saskatchewan Canada is insurance based. The tow exams that’s required to be written and passed are the General Insurance Council of Saskatchewan (GICS)—the Qualifying Exam (online: $109 CAD + taxes) and the Travel Bylaw Exam (online: $55 CAD + taxes). The bylaw exam is an open book exam, so you do not need to worry too much about passing it.

US Travel Agency Licensing Requirements Per State

Even though getting your travel business up and running on the national level in the United States is pretty much hassle free, some states have implemented their own registration procedures that may make things a little bit more complicated. 5 States have their own Seller of Travel laws in place. Those states are California, Florida, Washington, Iowa, and Hawaii. These laws are what is called extraterritorial laws that do not just apply to those residing in the above-mentioned states, but those outside of the states selling travel to the residents of those states.

In the State of Delaware, if you plan on opening your travel agency there, you will need an occupational license that can be obtained for the nominal fee of $25. The same procedure is said to be in Lousiana but does not seem to be enforced. When it comes to Seller Of Travel licensing requirements, Louisiana and Delaware are hardly mentioned. It is the 5 primary states mentioned above that is worth paying close attention to.

Hawaii Seller Of Travel Requirements

Hawaii Seller of travel laws states that anyone acting as an intermediary between a person looking to buy travel products and services, and anyone that wishes sell travel products and services, must first register with the Hawaii Travel Agent Licensing Program. All travel agencies, chartered tour operators residing in Hawaii is required to register at the end of each odd-numbered year. The bi-annual registration fee is $140. For those living outside of the State of Hawaii but wish to do business in Hawaii, must apply for a Certificate of Authority to sell trade in travel products and services in the state of Hawaii. The registration cost is $25 per year. For full details of these and other requirements, contact the Department of Commerce and Consumer Affairs.

California Seller Of Travel Requirements

Anyone that sells, offers consultation, or offers travel products and travel-related services in the state of California or from n office located in California, is required to be registered as a California Seller Of Travel. This is also including anyone selling or distributing travel certificates, a coupon, vouchers, passes, are all required to comply with the California State Seller Of Travel Laws. Failing to register may result in penalties, a cease and desist order and the possibility of criminal charges.

There are two registration programs for travel businesses located in California. Once is the Travel Consumer Restitution Corporation which manages the handling of customer funds and the other is the California Seller Of Travel Program (CST) that is administered and upheld by the California Attorney General. Out of state agencies are only required to register for the CST. The California seller of travel law is strictly enforced and travel agencies conducting business are required to display their CST number on any marketing material promoting of offering travel services in the State of California.

Florida Seller Of Travel Requirements

In the sate of Florida, anyone seeking to sell travel products or travel related services must register with the Department of Agriculture of Consumer Services. The Seller Of Travel registration requirements applies to all persons offering pre-arranged travel packages, tourist related services, guided tours for Land, Air and Sea.

The state requires a bond of $50,000 and extensive disclosures in order to obtain a Seller Of Travel license. Independent travel agents are not required to post the bond but must meet the other mandatory requirements.

Iowa Seller of Travel Requirements

It is a requirement in the state of Iowa that all sellers of travel register with the department of Economic Development. This applies to anyone selling or offer consultation for travel products and travel-related services.

Washington Seller Of Travel Requirements

The State of Washington has a seller of travel registration requirement done through the Department of Licensing. There are also certain financial requirements and securities that needs to be in place. A travel business can become exempt from these fees is certain business standards are met and funds and consumer funds collected for travel are being held properly.

When looking to get licensing to sell travel, the best thing to do is thoroughly research the laws in your local area. This is another place where the value of a Host Agency comes in. By contacting a host agency, they will not only be able to save you time and money of the licensing and registration process; they will be able to provide you with a lot of the information you are looking for.

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Travel Agency Accreditation Options [+Infographic]

Hello, fearless reader—today, you are about to learn another language: travel agency accreditation acronyms (TAA . . . jk). When I was a newbie to the industry myself, my brain almost exploded trying to learn this language. It’s complex stuff, but it's all broken down here. So even if you're a newbie like me, you'll get the hang of it. We'll look at target markets for different travel agency accreditations, their application requirements, what services they provide, and then some.

Let's not dilly dally.

Travel Agency Accreditation Options [a Flowchart]

Here's what our infographic looks like, below.

If you choose to download our flowchart, the links are fun and interactive so you can easily check out the best options for you. All you need to do is sign in to download it (in all its interactive glory) below!

⭐️ HAR Article Highlights: ⭐️

• Accreditation 101: What is Travel Agency Accreditation and Who Is It For
• Accreditation 201: Travel Agency Accreditation Options In Depth

Go Directly to the Accreditation Organization You Want to Explore

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Travel Agency Accreditation 101

What is a travel agency accreditation? At its most basic, accreditation is a unique number assigned to travel professionals so their business is recognized by suppliers as a travel agency . It gives travel agents the ability to book travel, receive commissions, and—with some accreditations—issue airline tickets.

I like to think of travel agency accreditation options like different credit cards — Visa, Discover, AmEx. Some accreditation numbers are more widely accepted than others, but they all do the job. And just like credit cards, accreditation organizations won’t hand out their numbers willy nilly to anyone who wants one, there’s a vetting process and eligibility requirements.

What is Travel Agency Accreditation For?

Short answer: If you want to be recognized as a travel agency, you need an accreditation number. Typically, accreditation organizations market themselves to three different kinds of travel professionals:

1. Independent Agents: For this article, by independent agent I mean an agent that is not hosted—whether they are home-based or storefront. In short, an independent agent can’t sell travel without an accreditation number.

2. Hosted Agents:  These are agents or agencies under a host agency’s umbrella. ( What is a host agency? ) It gets a little trickier here. Because these agents use their host agency’s accreditation number, they do not need to have their own accreditation. In fact, that’s one of the benefits of using a host agency —you don’t have to worry about the financial and administrative responsibility of applying for and maintaining your accreditation. Also, with many host agencies, you will have access to multiple accreditations. BUT some hosted agents choose to also get their own accreditation in addition to aligning with a host agency (I'd say this is the exception, not the rule).

3. Corporate Travel Department (CTD):  Some accreditation agencies (ARC and IATA) have specific programs for CTDs (a wedding planner, for example, or any company that books a significant amount of air for their employees). We're not going to go too deep into this option because if you're on the site, this probably isn't you. But if this IS you, give me a holler in the comments or at [email protected] because I'm happy to provide any extra info you're looking for (if I can!).

There you have it. As a travel professional, you can gain access to accreditation through a host agency and/or apply for your own. So let's dig deeper because that's where the gold is.

Travel Agency Accreditation 201

Wading through accreditation options can make your eyes blur and your head spin. It's like trying to remember the names of your 50 cousins at a family reunion: There are IATA and IATAN. There’s ARC as well as their VTC and CTD programs. There’s CLIA and CCRA’s TRUE#. That's just the beginning.

Some offer air ticketing, some don't. Some accept agents outside the U.S. Some don't. Choosing an accreditation is like finding the right-sized tool for a job. If you’re a leisure agent with a comparatively lower volume of air ticketing, getting an accreditation with ticketing is like chopping carrots with an ax.

So which tool is right for you? Below you can check out info on accreditation options. It includes information on eligibility requirements, geographical locations accepted, cost as well as other details.

ARC Accreditation

(Airlines Reporting Corporation)

Explaining ARC to people outside the industry or who are new to it can be tough. So first things first: ARC is a travel agency accreditation company that only works with US agencies. That’s their base. ARC is owned by airlines and was created to handle financial transactions between agencies (thousands of them) and airlines (hundreds of them). We’re talking about transactions to the tune of $97+ billion in 2019 1 . Whoa.

ARC is like the accounting arm of the airlines: You buy a ticket, that money goes directly to ARC, and then ARC sends the moola to the airlines. And it’s not a one-way street either. If you book a ticket that earns commissions ( more on agent commissions here ), the airlines pay the commission to ARC, who sends that money back to you.

And just like with Visa (sorry to harp on the credit card metaphor), if you have a beef with fraudulent activity on your card, you call VISA—not the merchant directly. The same goes for ARC—they broker interactions between agencies and airlines. ARC has three accreditation options.

We'll walk through their three options, tell you what type of agent it's geared toward, and then you'll get more info on our side-by-side ARC comparison chart below, as well as a sample application.

ARC Accreditation Options: A Comparison Chart

Below is a side-by-side comparison of ARC accreditation options:

1. ARC Accredited Agency

At its most basic, ARC travel agency accreditation is for U.S.-based travel agencies (or host agencies) that book air through the GDS.

Long story short, if you're a travel agency that primarily sells leisure, straight up ARC might be too big a tool (think, trying to use a sledgehammer when what you need is a pickaxe).

While you technically don't need any prior experience, the application process is rigorous and lends itself to independent agencies that are a bit more established. To qualify you'll need:

• A background credit check
• Submission of a tax ID number and required state licenses (such as verifying seller of travel)
• Submission of a Personal History Form for owners and officers
• An established bank account with ARC
• Bond, letter credit, or a cash deposit of $20,000
• An agency office must have an ARC Specialist Qualifier (ASQ), Manager, and administrator for MyARC (Don’t worry! It can be the same person!).
• Onsite interview with agency owners—ARC representatives will run through the Agent Reporting Agreement (ARA) requirements, overview ARC benefits and make sure the application is complete and accurate.

Long story short, if you're a travel agency that primarily sells leisure, straight-up ARC might be too big a tool (think, trying to use a sledgehammer when what you need is a pickaxe). If that's the case, check out ARC's VTC as an alternative.

Here's the rest of the details and a sample application below:

Sample of ARC's Accredited Agent Application

Here's a peek behind the curtain of an ARC application!

🎧 Here's what ARC has to say about their ARC accreditation! 🎧

2. Verified Travel Consultant: ARC's VTC

When you get down to the brass tacks, ARC's VTC is the  non-ticketing alternative to ARC. It's a lower-cost accreditation and is good for independent travel agencies who a.) don't book a lot of air but b.) want supplier recognition/to book directly through vendors.

VTC's are allowed a maximum transaction limit of $25,000 in service fee transactions per week and $10,000 per transaction.

Applying for ARC's VTC is less intensive than the ticketing option (read: no $20k financial obligation, phew!). But their application process still has a lot of overlap with ARC's ticketing accreditation. To apply you'll need:

• A background and credit check
• The submission of a tax ID number and required state licenses
• The submission of a Personal History Information form for owners and officers

Aside from no air ticketing, another major difference between VTC and an air-ticketing ARC accreditation is that ARC imposes transaction limits are imposed upon VTC-accredited agencies . VTC's are allowed a maximum transaction limit of $25,000 in service fee transactions per week and $10,000 per transaction.

Sample ARC VTC Application

Unlike the ARC accreditation, the VTC application is completed entirely in ARC's portal. Here's what you can expect:

🎧 Listen below to what ARC has to say about their VTC accreditation 🎧

3. Corporate Travel Department, ARC's CTD

If you're here, congrats! You are a diamond in the rough when it comes to our readership! *High five!* I'd love to know who you are!

ARC's CTD is specifically for businesses that regularly issue airline tickets to their employees (and only to their employees).

Why do I say this? Because ARC's CTD is specifically for businesses that regularly issue airline tickets to their employees (and only to their employees). An example may be a pharmaceutical company that sends employees to multiple conferences or a wedding planner that wants to scout destinations. If you're a straight-up travel agency, ARC's CTD is not for you!

A CTD is good for businesses that book a high volume of air for their employees. CTDs can either invest in their own GDS or hire a third party (like a travel management company) for booking tickets.

Beyond that, the CTD operates much like the ARC accreditation in terms of eligibility, application process, and capacities. Here's what you need to apply:

• An IRS Employer Identification Number (EIN)
• A bond, letter of credit, or cash deposit in the minimum amount of $20,000
• The agency office must have an ARC Specialist Qualifier (ASQ) and a Manager Qualifier (MQ). 2 Don’t worry! The MQ and ASQ can be the same person!

Sample ARC CTD Application & Soundbite

The ARC CTD application is a doozie. Here's what you can expect:

🎧 Learn more about ARC's CTD here 🎧

CLIA Credentials

(Cruise Lines International Association)

There are two quick things I need to mention about a CLIA Industry ID Number (which I'll refer to as a CLIA Number from here one out):

1. CLIA doesn’t consider their CLIA Number an accreditation number. So why are they still in this article? Well because CLIA still offers unique booking numbers/credentials to travel agencies that function in the same as accreditation. An agency gets its CLIA number, makes a booking, and suppliers recognize that number and attach it to total agency sales.

2. Using your host or storefront agency's CLIA# doesn't necessarily mean you're a CLIA member. Weird. I know. If the agency your host or storefront has a CLIA number, that’s at the agency level. You’ll need to get your own membership (IAM) if you want the perks of CLIA's coupon book, EMBARC ID cards, access to their professional development, and other goodies that come with CLIA.

While CLIA's agency memberships are geared toward vendor recognition, the IAM will not accredit your agency . Rather, IAM's emphasis is marketing your travel agency to clients and gaining access to CLIA's education programs and other perks. So if you're a solo agent who wants the supplier recognition we were talking about earlier, you need to get a Travel Agency Membership.

In total, CLIA has accredited approximately 20,000 agencies and has issued IAM membership to 30,000 agents. Here's what they offer, below:

CLIA Credentials: A Comparison Chart

Here's a side-by-side comparison of what CLIA offers in terms of credentials and/or membership. It's important to note that, while included, CLIA's IAM is not a booking credential.

Here's a closer look at their options:

1. CLIA's Travel Agency Membership (TAM)

CLIA's TAM is for travel agencies with fewer than ICs that focus on selling cruises or for those who are interested in growing the cruise segment of their biz.

There are no requirements set in stone to apply for a Trave Agency Membership, and, because there's no air-ticketing, the application process is quick (when compared to ARC or IATAN).

Rather than submitting piles upon piles of business documentation, the CLIA application requires you to sign an affidavit stating that your business is in good standing, following all your local rules and regulations, and that everything you state in your application is truthful.

SAMPLE OF CLIA's Travel Agency Membership Application

More of a visual learner? Feast your eyes on a sample of CLIA's TAM application

2. CLIA's Premier Agency Membership (PAM)

Well, this is going to be a short section, because CLIA's Premier Agency Membership is invite-only CLIA's PAM is for large agencies with more than 500 ICs.

The other detail I can add (that's not mentioned in the comparison chart) is that CLIA will not accept any MLM travel agencies (or host agencies) as a premier membership.

3. CLIA's Individual Agent Membership (IAM)

CLIA's IAM is the black sheep insofar as it's not a booking credential. So why do I mention it here? Because it's so dang popular and I guarantee someone would write me in about a week there was no info on it. So I'm trying to beat you to the punchline!

We write all about the IAM it in this overview of CLIA . But at its most basic, an IAM allows advisors to take advantage of their myriad travel agent education and certification opportunities. Not only that but then you can plug into other CLIA fun, like their travel agent finder, their travel agent coupon book, their Embarc ID card, and more.

If you want an IAM, you'll need to go to your CLIA-credentialed host agency or travel agency. While CLIA recommends IAM's have a history of cruises to the tune of $5k in annual cruise commissions, it's ultimately up to your CLIA-credentialed agency if you can apply or not.

SAMPLE OF CLIA's Individual AGent Membership Application

Here's an IAM application . . . don't forget to alert the CLIA-credentialed agency you're affiliated with that you'd like to apply before you shell out any dough!

(International Air Transport Association & International Airlines Travel Agent Network)

IATA is an abbreviation for "International Air Transport Association." IATAN is an abbreviation for "International Airlines Travel Agent Network." Their full names were so long I couldn't even fit it in a subheading. (Kind of like Daenerys' full title on Game of Thrones.)

Okay. I need to take a deep breath because IATA/N is, quite frankly, the behemoth when it comes to accreditation options. I mean HUGE. They’re the Visa of the travel agency accreditation world, and their accreditation number is accepted globally.

When it comes to accreditation options, they’ve got a little something for everyone:

• IATAN's non-ticketing (U.S.-based)
• IATAN airline appointed (U.S.-based with air-ticketing capabilities)
• IATA (international, w/ air ticketing)
• IATA's TIDS (international, no air)

Wait, wait. Why the ‘N’ after IATA?!? IATAN is essentially a U.S.-branded version of IATA. When you see an ‘N’ in IATA, think U N ited States-based agencies. (It’s a stretch, I know.)

At the end of the day, IATAN comes wrapped up in a different package than IATA, but the contents are essentially the same. Same global recognition, same-looking accreditation numbers, same services. In fact, it's so similar that when it comes to travel agency accreditation numbers, many US agents will use IATA# and IATAN# interchangeably.

For this article, I won't go into as much depth on IATA because eligibility, fees and the application process is different for EVERY country. Yowzers. So if you have questions about an IATA application for a specific country, the best thing is to contact IATA directly.

Okay. Put on your SCUBA gear folks, we're going fathoms below.

IATA/N Accreditation: A Comparison Chart

Below offers the barebones of what IATA/N offers. Take a look to see which one might apply to your agency.

Here's are more details!

1. IATAN Non-Ticketing

IATAN non-ticketing is an accrediting option available to any U.S.-based travel agency—home-based, storefront, meeting-planner entity, or Corporate Travel Department—with 2+ years experience in the industry.

To apply you need:

• Proof of 2 years of experience
• Proof of Business License
• Proof of Business ownership
• Proof of Seller of Travel for agencies based in California, Florida, Hawaii, or Washington
• Proof of Bank Account
• Proof of E&O insurance : This requirement is waived for agents who can document they have 2 years of full-time experience within the last ten years in the travel industry.
• Two letters of recommendation from either:
• IATAN Accredited Agency (with IATA #)
• National or International travel industry supplier
• Certified Travel Associate/ Counselor (CTA or CTC), Certified Meeting Professional (CMP), Certification in Meeting Management (CMM), CSEP (Certified Special Event Professional)

🎧 You can learn more about IATAN directly from the source! 🎧

SAMPLE OF IATA'S Non-Ticketing Accreditation Application

Here's what to expect if/when you want to apply for IATAN's non-ticketing accreditation:

2. IATAN U.S.-Based Ticketing

IATAN's airline-appointed agency application has just a few additional requirements in addition to the ones listed in its non-ticketing application. The air-ticketing application is the same as the non-ticketing application .

But the big difference is that to apply for an IATAN air-ticketing you need to complete the application plus provide proof that you are ARC-accredited.

The moral of the story is, if you're already ARC-accredited, it's going to be smooth sailing. If you're not already ARC accredited, then check out ARC's requirements to book air .

IATA Accreditation Overview (for Agencies Outside the United States)

An IATA offers two accreditation options for agencies located outside the United States:

• IATA Accreditation (with Ticketing): An accreditation for any agency located outside the United States that would like to book air and receive global recognition from suppliers.
• IATA's TIDs : IATA's non-air ticketing option for agencies outside the United States.

The tricky thing about IATA is that the application processes, financial requirements, eligibility requirements, and fees vary from country to country. If you want to find more information on your specific location, go to this IATA source .

TRUE Accreditation

(Travel Retailer Universal Enumeration)

I first thought TRUE was the only travel agency accreditation that wasn't an acronym. Alas, I was wrong. TRUE stands for "Travel Retailer Universal Enumeration." (I feel like this knowledge may come in handy during Jeopardy, someday).

The majority of TRUE agents sell cruises and traditional tours. A TRUE accreditation is an especially great option for those with a travel agent niche . Why? TRUE is open to working with smaller boutique tour operators that may not be on other accreditations' supplier lists. TRUE offers the flexibility for agents to work with suppliers using net rates in addition to more common commission structures ).

TRUE is open to working with smaller boutique tour operators that may not be on other accreditations' supplier lists.

As a bonus, TRUE also offers accreditation to agents outside the U.S. (see a list of included countries below) and seems committed to expanding its services globally. On the flip side, it's also important to note that Marriott does not recognize the TRUE number for agents and Disney does not offer a discount to TRUE agents. Way back in the day, TRUE announced they will be moving from an "on your honor system" to one where requirements are actively and continuously enforced. This is still true to this day in 2021.

TRUE offers two different levels of accreditation: travel agency accreditation (which covers up to 5 travel agents) or host agency accreditation (which covers up to 25 agents). You can check out all their eligibility requirements below! Here's the nitty-gritty:

True Accreditation Options: A Comparison Chart & Soundbite

The factor that will separate what TRUE accreditation to apply is the volume of ICs with your agency. See below:

Listen to what Margie Jordan, Vice President, TRUE Network, has to say about their accreditation options!

TRUE Accredited Travel Agency Membership

The majority of TRUE participants are leisure agents. It's a great option for agents/agencies that sell cruises, tours, packages, and more. TRUE is also a great option for specialized agents who want to work with suppliers that other accreditation organizations or hosts may not work with.

The travel agency accreditation level is for smaller outfits and covers agencies with up to 5 travel agents ICs or employees.

According to Margie Jordan, Vice President of Membership of CCRA's TRUE, many agents with a TRUE code also belong to a host agency. Jordan mentioned that the #1 reason agents utilize a TRUE code is to receive direct commission payments from suppliers. A bonus of TRUE is that it offers accreditation worldwide.

The travel agency accreditation level is for smaller outfits and covers agencies with up to 5 travel agents ICs or employees. To apply for a TRUE Accredited Travel Agency Membership, you must provide:

• 3 industry references
• Proof of 6 months selling travel (1099 is sufficient if you're having a difficult time wrangling suppliers)
• Proof of good standing with a business bank account
• If you're a Sole Proprietor, you need proof of DBA.

TRUE will ask you for these supporting documents after you complete and submit your application. If you have them all ready to go, the process will be very quick.

TRUE Accredited Travel Agency Sample Application

Here's the TRUE Accredited Travel Agency Application, below. After you fill out the application, TRUE will ask you for supporting documents to verify you meet their qualifications.

TRUE Accredited Host Agency Membership

Everything about the application process and guidelines is the same as above (the TRUE accredited travel agency membership). The only difference is the cost and number of agents covered under the membership.

A TRUE host agency accreditation covers up to 25 travel agent ICs or employees.

A TRUE host agency accreditation covers up to 25 travel agent ICs or employees. Applying for this level is the same process as a travel agency accreditation. Before you submit the application materials you need to be sure you already have your supporting documents to upload, including

• If you're a Sole Proprietor, you need proof of DBA

TRUE Host Agency Application PREVIEW

You'll likely experience a little deja vu with TRUE's host agency application.

Once you get all that good stuff together, you're ready to submit your TRUE application. While wait time is technically one month, you'll probably hear from the TRUE much sooner if you have everything ready to go.

Usually, host agencies are the star of the HAR show. And if you’re not sure what a host agency is, it’s worth knowing— this article will explain what a host agency is . Even though we’re highlighting accreditation organizations, we can’t overlook the route of getting your travel agency accreditation through a host agency.

A few points of note:

• Host’s Commission Rate: Since host agencies have a whole lot of independent agents under one travel agency accreditation number, agents using a host typically receive a higher commission level with most vendors than they would on their own ( more on travel agent commissions ). At the end of the day, that means more commissions for you.
• Supplier Recognition: The flip side is that because you all share the same accreditation number, you’re technically seen as one agency. In your dealings with vendors, the host acts as an intermediary between you and the vendor.

Host agencies are especially great options for new-to-industry agents ( see our host agency list ). Newer agents can work through a host as they build the experience needed to apply for an accreditation down the line if that tickles their fancy. Some agents also opt to go through a host and apply for their own travel agency accreditation number.

At the end of the day, there’s no right or wrong answer, it’s up to you!

Wrapping Up & Major Thank Yous

Do you feel like your brain just ran a marathon? Well, if you've made it this far, it's safe to say that you're pretty fluent in TAAA. But if you have any questions, drop a line in the comments below

In case you were wondering, the people behind these travel agency accreditation organizations are a friendly bunch. And really really smart. I couldn't have learned any of this without their help—they are the brains behind this operation. So please let me express my endless appreciation to Perry Flint, Head of Corporate Communications for IATA; Charles Sylvia (VP of Membership and Trade Relations) and the esteemed CLIA crew (Danielle Haney, Stephani McDow, and Justin Wood; Margie Jordan (Vice President of Membership) of CCRA's TRUE; and Peter Abzug (Director, Corporate Communications) and Richard Gordon (Operations Manager) of ARC.

Thanks also to Bridget Lee who made the flowchart!

• Source: ARC Sales Statistics ↩
• A manager qualifier is a full-time employee who exercises daily supervision of, and responsibility for, the operations of that CTD location and has the authority to make management decisions. ↩

About the Author

Mary Stein has been working as a writer and editor for Host Agency Reviews since 2016. She loves supporting travel advisors on their entrepreneurial journey and is inspired by their passion, tenacity, and creativity. Mary is also a mom, dog lover, fiction writer, hiker, and a Great British Bake Off superfan.

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SECURITY The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. ADVERTISEMENTS Ads appearing on our website may be delivered to users by advertising partners, who may set cookies. These cookies allow the ad server to recognize your computer each time they send you an online advertisement to compile information about you or others who use your computer. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This Privacy Policy covers the use of cookies by The License Company LLC and does not cover the use of cookies by any advertisers. LINKS TO EXTERNAL SITES Our Service may contain links to external sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy and terms and conditions of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies or practices of any third-party sites, products or services. HTTPS://THELICENSECOMPANY.COM USES GOOGLE ADWORDS FOR REMARKETING Https://thelicensecompany.com uses the remarketing services to advertise on third party websites (including Google) to previous visitors to our site. It could mean that we advertise to previous visitors who haven’t completed a task on our site, for example using the contact form to make an inquiry. This could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. Third-party vendors, including Google, use cookies to serve ads based on someone’s past visits. Of course, any data collected will be used in accordance with our own privacy policy and Google’s privacy policy. You can set preferences for how Google advertises to you using the Google Ad Preferences page, and if you want to you can opt out of interest-based advertising entirely by cookie settings or permanently using a browser plugin. PROTECTION OF CERTAIN PERSONALLY-IDENTIFYING INFORMATION The License Company LLC discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on The License Company LLC’s behalf or to provide services available at The License Company LLC’s website, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using The License Company LLC’s website, you consent to the transfer of such information to them. The License Company LLC will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organizations, as described above, The License Company LLC discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when The License Company LLC believes in good faith that disclosure is reasonably necessary to protect the property or rights of The License Company LLC, third parties or the public at large. If you are a registered user of https://thelicensecompany.com and have supplied your email address, The License Company LLC may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with The License Company LLC and our products. We primarily use our blog to communicate this type of information, so we expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. The License Company LLC takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information. AGGREGATED STATISTICS The License Company LLC may collect statistics about the behavior of visitors to its website. The License Company LLC may display this information publicly or provide it to others. However, The License Company LLC does not disclose your personally-identifying information. AFFILIATE DISCLOSURE This site uses affiliate links and does earn a commission from certain links. This does not affect your purchases or the price you may pay. COOKIES To enrich and perfect your online experience, The License Company LLC uses “Cookies”, similar technologies and services provided by others to display personalized content, appropriate advertising and store your preferences on your computer. A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. The License Company LLC uses cookies to help The License Company LLC identify and track visitors, their usage of https://thelicensecompany.com, and their website access preferences. The License Company LLC visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using The License Company LLC’s websites, with the drawback that certain features of The License Company LLC’s websites may not function properly without the aid of cookies. By continuing to navigate our website without changing your cookie settings, you hereby acknowledge and agree to The License Company LLC’s use of cookies. E-COMMERCE Those who engage in transactions with The License Company LLC – by purchasing The License Company LLC’s services or products, are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, The License Company LLC collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with The License Company LLC. The License Company LLC does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities. BUSINESS TRANSFERS If The License Company LLC, or substantially all of its assets, were acquired, or in the unlikely event that The License Company LLC goes out of business or enters bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of The License Company LLC may continue to use your personal information as set forth in this policy. PRIVACY POLICY CHANGES Although most changes are likely to be minor, The License Company LLC may change its Privacy Policy from time to time, and in The License Company LLC’s sole discretion. The License Company LLC encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change. CREDIT & CONTACT INFORMATION This privacy policy was created at termsandconditionstemplate.com. If you have any questions about this Privacy Policy, please contact us via email or phone.

Do you need a license to sell travel to and in Florida?

The question above is best answered by the State of Florida and, in most cases, their answer will be yes. Florida has one of the broadest Seller of Travel registration requirements in the country. Simply put, you’ll most likely need to register with the state if you’re selling travel related services in Florida regardless of your business location. This is true with out-of-state travel agencies offering travel to Florida residents as well.

How much does it cost to register as a FL Seller of Travel?

The state application fee is $300. It increases to $400 if you or your company sells vacation certificates. Vacation certificates are basically prepaid travel vouchers which can be redeemed at a later date.

Other expenses include the cost of your Florida Seller of Travel Surety Bond , registered agent (if needed), and other items. These other items can include corporate registration, dba/fictitious name registration, and other administrative items required by the state.

Can you help with my Florida Seller of Travel application?

Yes, we’re happy to help with your application! Going it alone usually ends up being a long and tedious process with unnecessary errors and deficiencies. In fact, most of our clients come to us after already attempting to do it themselves.

Our License Application Processing fee is $199. This fee isn’t inclusive of the state fees, bond costs, or any required corporate registrations. Here’s a link to some of the most frequently asked questions about our services.

You may also be interested in the following travel agency affiliate registrations:

The License company also assists with various travel industry certifications such as IATAN , ARC , TCRC , and more!

[email protected]

• Travel Agency Accreditation and the TRUE Code Membership
• Joining CCRA /

Travel Agency Accreditation and the TRUE Code

$399 annually

Benefits for a total of 25 travel agents.

Travel Agency accreditation and identification are the very building blocks for a successful independent travel agency. If you’ve made the decision that you want to operate independently of a host agency, then your next step is to determine the right identification system for you. CCRA’s accreditation is powered by the world renown TRUE Code.

Benefits of Obtaining a Travel Agency Accreditation:

• Your agency is recognized and paid commissions directly – no sharing or splits.
• Your agency is building volume and status with suppliers under your own name.
• Your customers remain your customers – forever.
• You choose the suppliers you want to do business with.
• You choose the tools you want to run your sales and marketing programs.
• Your credibility is established and elevated by having a known travel professional credential.

All the details you need to apply for TRUE Accreditation

Our accredited agencies, leisure focused 95%, use true for cruise bookings 90%, use true for hotel bookings 90%, come to ccra for training 95%, renew every year 99%, requirements for becoming an accredited agency with true:.

• Proof of your Legal Structure (Corporation, LLC, DBA or fictitious name registration)
• Seller of Travel Licenses if you reside in California, Florida, Hawaii, Washington or Iowa

Sign Up Today!

Direct Recognition From Suppliers

Make sure your agency is getting the direct recognition it deserves. From the top cruise lines to boutique hotels and in-country tour operators, connect directly and get rid of shared commissions!

More Membership Benefits

When you obtain our highest membership level, your agency will get access to a Members-only dashboard to help you run your business. Exclusive offers, webinars, private training, and access to a private Facebook group for collaboration. Interested in expanding into a host agency? Your TRUE code offers the ability to add 24 additional sub-agents at no cost.

Stand Out as a Professional

With a CCRA Accreditation powered by TRUE, you can advertise your travel agency as an accredited travel business - meaning your agency has passed rigorous screening and verification standards.

What About Marketing?

• A complete set of TRUE Accredited Travel Agency Logos to use on your marketing materials.
• Listing on CheckATRUECode.com for easy supplier verification.
• Electronic professional photo ID card for you and up to 24 additional agents.
• Social media images for your use.

Privacy Overview

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How Do I Verify A Travel Agent – Protect Your Wallet

We all need a break from time to time. Whether it is for a weekend getaway or a long-awaited dream vacation. You want every moment of your trip to be perfect; the tickets, the hotel, and the much-awaited adventures.

And what better way to ensure everything is perfect than hiring a travel agent? But how do you know if the travel agent you are dealing with is legitimate?

We will guide you through the steps to verify a travel agent and how to choose the right one for you. We will also explore how to protect yourself while traveling with an agent and what to do if you encounter any problems. Keep reading to ensure your wallet and your dream vacation are protected.

Table of Contents

Steps To Verifying A Travel Agent

To ensure you’re working with a legitimate travel agent, taking certain steps to verify their credentials is important. Firstly, check whether they are certified and what documents they use to prove their legitimacy.

Verifying the agent’s 10-digit identification number and membership in a trade organization like the American Society of Travel Agents is important. The “Verified Travel Advisor” (VTA) checkmark logo on business cards or websites proves their credibility. Here are some steps to verify a travel agent:

• Check with the government website for mandatory licensing for travel agents.
• Contact the travel agency’s customer service department for their license or certification.
• Ask for testimonials from past customers.
• Check the company’s website for reviews and ratings.
• Call the agency and check if they are registered with government authority. 6) Ask for references from past clients or colleagues who have used them.
• Visit the agency’s office and tour the facilities.
• Ask to see their insurance coverages, including liability and medical indemnity coverage, in case of an accident while on duty.
• Ensure that a credible insurance company bonds them.
• Finally, sit down with them and discuss your itinerary, including any special requirements such as medical aid, child care, food restrictions etc., so they can provide you with all possible assistance.

Create A New CLIA Account

Verifying a travel agent is important to protecting your wallet when planning a trip. One step in the process is creating a CLIA account. To create a CLIA card, you must first be a Cruise Line International Association member. Travel Planners International (TPI) membership can simplify getting a CLIA card.

Once you have a CLIA card, you can book a cruise. To do so, simply provide the vendor with your CLIA identification number. Customers can complete the verification process online for a small fee or present at the airport check-in desk on the day of travel at least 120 minutes before departure. Note that if you are not currently a CLIA member, you cannot create a CLIA account.

What Are Some Tips For Choosing The Right Travel Agent?

Choosing the right travel agent can be overwhelming, given the many options available. You should pay attention to the type of advertising the potential candidates do and research them thoroughly. Scheduling an appointment to visit the local branch can provide a great opportunity to observe the workplace and check its professionalism.

Always ensure that the travel agent has proper certifications and they understand your travel requirements. Look for a travel agent who has connections with leading hotels and airlines. It indicates their reputation and the resources they have to offer the best deals. Working with a reputed travel agent can elevate the entire travel experience and save you from fraud or financial loss.

What To Do If You Suspect A Travel Agent Is Fraudulent

If you suspect that a travel agent might be fraudulent, there are several steps you can take to ensure that you protect your wallet. Firstly, avoid travel agencies that don’t have physical offices or have no website.

Secondly, remember that if a deal seems too good to be true, it probably is – this is often a hallmark of fraudulent travel agents. Always double-check that the company name on your paperwork matches the name you paid, and monitor your bank statements for any suspicious activity.

In addition to these preventative measures, it’s also a good idea to keep all documentation related to your booking on file in case they are needed. If you are in a tricky situation with a fraudulent travel agent, don’t hesitate to contact trusted resources for assistance. By following these tips, you can reduce the risk of becoming a victim of a travel agent scam.

How To Protect Yourself When Traveling With A Travel Agent

When traveling with a travel agent, always ensure you have read and understood the terms and conditions of your itinerary. Keep a physical copy of all important documents like passports, visas, and travel insurance.

Stay in regular communication with your travel agent and provide them with any changes or updates to your travel plans. In case of any emergency, keep their contact information handy. Taking these precautions lets you have peace of mind and enjoy your trip.

Protecting yourself from potential fraud or scams is important when traveling with a travel agent. You can start by researching the agency before booking anything to ensure it’s credible and trustworthy. Ask for proper documentation and receipts for all payments made and request a detailed trip itinerary.

Be wary of fraud indicators, such as unexpected cash payments or promises of luxury vacations at a surprisingly low cost. If you notice something fishy, don’t be afraid to confront the agency about it. Keep in contact with the agency throughout your trip in case of any issues that may arise. These precautions allow a safe and enjoyable trip with a reliable travel agent.

What To Do If You Have Problems With Your Travel Agent

If you have problems with your travel agent, knowing how to protect yourself and your wallet is essential. Before signing any travel contracts or making payments, it’s important to do your due diligence and conduct thorough research into the travel agency.

Carefully review the contract and schedule to ensure that all items are included, and ask about your rights to cancel the trip and the availability of cancellation insurance. It’s important to get all information in writing before making any payments.

To protect yourself further, using a credit card to pay for the trip is recommended, as it can offer an additional layer of protection in case of a problem. In any discrepancy, contact the travel agency or agent directly and escalate the issue to their customer service or compliance team.

Keep all the receipts and communication with the agent in writing to document the dispute process. By taking these steps, you can ensure that your travel experience is smooth and stress-free.

Tips For Verifying A Travel Agent

Choosing the right travel agent to plan your dream holiday may seem intimidating, but there are several ways to verify a travel agent. First, check advertisements that come your way. This makes identifying potential candidates easily. Then conduct research through their websites, social media accounts, and print media, and observe the services of their local branch.

Secondly, book your trip through the options if you are satisfied with them. Finally, if unsure, use the Travel Agent Campus form to verify your credentials. Selecting a trustworthy travel agent ensures you embark on a stress-free journey without unwanted travel hustles.

Tips For Dealing With Difficult Travel Agents

Dealing with difficult travel agents can be frustrating, but there are steps you can take to resolve the situation. First, try to communicate your concerns with the agent calmly and politely. If that doesn’t work, ask to speak with a supervisor or manager.

Contact the travel agency’s customer service or compliance team if the problem persists. Remember to document everything in writing and keep all receipts and communication.

Booking a trip can be exciting, but research is essential before choosing a travel agent. Look for agents who listen to your travel needs and work to meet them. Be wary of travel agents who offer to be part-time and, in exchange, offer free trips. Such individuals could be scammers.

Check for customer feedback online, advertisements, and other information carefully. Most importantly, verify the authenticity and legitimacy of the travel offer to avoid scams. Be alert when dealing with difficult travel agents, and choose one that suits your needs while ensuring the safety of your wallet.

When verifying a travel agent, you must do your due diligence to avoid falling prey to scams. Take time and follow the steps to check your credentials and get reliable references. Conduct quick online searches to read customer reviews, research the travel agents’ backgrounds, and check their online social media presence .

Another way to prevent scams is to book with a trustworthy travel agent or agency. Finally, stay protected on your trip by keeping your documents safe and constantly communicating with your travel agent.

Frequently Asked Questions

What is a travel agent id number.

A travel agent ID number is a unique identifier assigned to travel agents by a travel supplier. This number allows the agent to access special discounts and offers for their clients and commission on bookings made through the supplier.

What Should Most Travel Agents Be Registered With?

Most travel agents should be registered with the International Air Transport Association (IATA). This registration gives them access to booking systems and helps ensure they can provide accurate information and pricing to their clients.

What To Look For When Hiring A Travel Agent?

When hiring a travel agent, there are several factors to consider. Look for someone with experience in the type of travel you plan, whether a luxury vacation or a budget trip. Check their credentials and affiliations with trusted organizations such as ASTA or Virtuoso.

Can You Recommend Other Websites To Help Me Verify My Travel Agent?

There are a few websites that can help you verify your travel agent. The Better Business Bureau's website provides information on businesses, including travel agencies, and any complaints filed against them. The American Society of Travel Advisors (ASTA) is another resource that provides a directory of verified travel advisors.

What Should I Look For In A Travel Agent?

When looking for a travel agent, it is important to consider their experience and knowledge of the travel industry. Look for an agent who understands your travel needs and can recommend destinations and accommodations that align with your preferences and budget.

Michael C. Herrera

I’m a travel blogger with a focus on safety. I’ve been to all seven continents, and I love sharing my tips for staying safe while traveling. I also have a lot of experience with travel hacking and finding the best deals on airfare and hotels. My blog features reviews of restaurants, hotels, and attractions around the world.

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Become an ARC-Accredited Agent

ARC enables U.S. travel agencies to easily ticket flights worldwide on more than 200 airlines.

Participation Requirements

Your agency must be located in and authorized to do business within the United States, the U.S. Virgin Islands, Puerto Rico and/or American Samoa.

There is a $2,300 application fee for new agencies. Your agency must also provide a bond, letter of credit or cash deposit in the minimum amount of $20,000.

Your agency must have a designated agency manager and an ARC Specialist, at least one being authorized to work in the U.S. One person may serve as both roles. See the Agent Reporting Agreement (ARA) for more information.

Your agency must provide entity papers, an Employer ID Number and any licenses for local jurisdictions. For more information, see the Industry Agents' Handbook (IAH) .

• Review the eligibility requirements.
• Review the Agency Reporting Agreement (ARA) .
• Download and complete the application .

• Submit your application with payment.
• Ensure you have provided all supporting documents.
• Keep a copy of the application for your records.

• Application will be reviewed and documentation verified.
• An in-person interview will be conducted at your agency.

ARC Verified Travel Consultant

If your agency isn’t ready to start ticketing through ARC, but wants the other benefits of participation, apply to become an ARC Verified Travel Consultant (VTC) . You’ll be able to brand yourself as a travel agent, receive an agency ID and be included on ARC’s Agency List, recognized by industry suppliers. The application fee is $195.

I don’t think travel agencies completely understand the resources ARC provides and the vast knowledge their staff has in the travel industry. Since we are so new to the industry, having a trusted partner to guide us is very powerful. – Andrew Appleton, Travel Director, Sandboxx

Get Started

Start your application today.

Check out ARC’s most frequently asked questions about becoming an ARC agent.

ARC authorizes corporate travel departments to ticket flights on more than 200 airlines worldwide and provides products to help manage these services.

Designed for agencies that ticket outside of a GDS, ARC’s VTC program offers agencies global recognition and access to revenue-generating products.

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Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Skip the Lines with Global Entry

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Are You Eligible for Global Entry?

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Are You Ready to Schedule an Interview?

Find a Local Enrollment Center

• Trusted Traveler Programs

Global Entry

-->trusted traveler program enrollment -->.

Global Entry is a U.S. Customs and Border Protection (CBP) program that allows expedited clearance for pre-approved, low-risk travelers upon arrival in the United States. Members enter the United States by accessing the Global Entry processing technology at selected airports .

At airports, program members proceed to the Global Entry lanes where processing technology will be used to expedite the members by capturing a photo to verify their membership. Once the photo has been captured, the member will receive on-screen instructions and proceed to a CBP officer who will confirm that you have successfully completed the process.

Travelers must be pre-approved for the Global Entry program. All applicants undergo a rigorous background check and in-person interview before enrollment. If a traveler was unable to schedule an interview at an Enrollment Center prior to their international travel, they have an option to complete their interview via Enrollment on Arrival upon their arrival to the United States.

Another upcoming processing technology option for travelers will be the Global Entry Mobile App. This app will enable members to validate their arrival to the U.S. on their iOS or Android device prior to entering the Federal Inspection Services area.

While Global Entry’s goal is to speed travelers through the process, members may still be selected for further examination when entering the United States. Any violation of the program’s terms and conditions will result in the appropriate enforcement action and termination of the traveler’s membership privileges.

Global Entry Benefits

• No processing lines
• No paperwork
• Access to expedited entry
• Available at major U.S. airports
• Reduced wait times

Welcome to Disney Travel Agents

Explore Disney Destinations information, access valuable marketing tools, and complete specialized training.

Already registered? Returning users can sign in here to continue to access trade professional tools, content, training, and benefits.

First time here access to this site requires registration. use the button below to create an account..

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Associate_your_account, associate an agency to your account, forgot password, the terms of use have changed.

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If you already have an account with a different agency or need to change your email address, you do not need to re-register. Simply login with your current account and update your email and/or agency association as needed. Clicking the "Welcome" link on the top of the homepage will give you the ability to change your email address. Clicking the agency link on the top of the homepage will give you the ability to change your agency association. Please do not register more than once.

• Must have a Password Strength of at least: 70.
• Should be minimum length of 16 characters.
• Cannot be a common term.
• Cannot contain profile words.
• Cannot contain 3 or more repeating characters or patterns.
• Password should contain 3 of 4 of the following:
• •  Should contain at least 1 lowercase character.
• •  Should contain at least 1 uppercase character.
• •  Should contain at least 1 number.
• •  Should contain at least 1 punctuation character.
• Cannot contain any illegal characters.

Only authorized and registered travel agents may use www.disneytravelagents.com (this "Site") for the sole purpose of promoting, advertising and selling Disney vacation and vacation related products and services ("Disney Vacations") to approved third parties. Use of this Site for any other purpose, or by any other party, is unauthorized and is a violation of these supplemental terms.

You may receive e-mails from us regarding any User Generated Content you submit to this Site, including contributions to the Disney Travel News Blog. If any User Generated Content is approved for posting, it will be posted on this Site along with your first name.

All marketing collateral and advertising materials you create containing Disney materials which you intend to use in any media including, but not limited to, print, TV, radio, web, emails, blogs, tweets, and content posted on any social networking sites must be reviewed and approved in writing by us prior to printing, distribution or posting (approval may be granted or withheld in our sole discretion) and are subject to the marketing guidelines and terms of use of www.disneycopyright.com.

In addition to these supplemental terms, the Disney Terms of Use are also applicable.

For more information on our data collection and use practices, and managing your preferences, please read our Privacy Policy .

Please enter the email address or username associated with your Disney Travel Agents account. We will send an email with account recovery instructions within a few minutes.

An account recovery email has been sent. Your reset account email link will only be valid for the next 24 hours.

Please enter the Agency ID (IATA / CLIA / ACTA / TIDS) for which you would like to associate your account. If the requested agency requires approval before your account can be associated, you will receive an email from the agency once your account has been approved.

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Your association to this agency is pending. You must either wait for approval from your agency to proceed or you can associate your account to a different Agency ID.

Your association to this agency has been denied. You must associate your account to a different Agency ID in order to proceed.

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Select A Travel Agency

Please enter the Agency ID (IATA / CLIA / ACTA / TIDS) you would like to associate your account with. If the requested agency requires approval before your account can be associated, you will receive an email from that agency once your account has been approved.

Remove Agency Association

Update Your Position

Select a new position using the drop down below. Your account will be set to Pending and you will need to wait for the HR Administrator at your location to approve this change before you can use the site again.

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