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The sap concur platform: travel, expense, and invoice overview.

Travel, expense, and invoice management are all part of the SAP Concur  platform. Alone, these solutions can help you increase visibility,  improve compliance and cut costs. But when you bring everything  together, the benefits are even greater.

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​​​For bargaining units with an existing Memorandum of Understanding (MOU), if the MOU contains travel language that is in conflict with this language, the MOU language shall be controlling with the following exception: ​​​​​​​  the meal and short-term lodging reimbursement rates listed below are applicable to all excluded state employees as well as all rank and file state employees on authorized travel status.

Exe m pt, excluded, and represented state employees may be eligible for the reimbursement of authorized out-of-pocket expenses that are reasonably, actually, and necessarily incurred as a result of conducting state business. In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as:

• Method of travel (transportation)
• Meals and incidentals
• Short-term lodging
• Out-of-state travel
• Out-of-country travel
• Personal vehicle mileage 
• Other actual and necessary business and/or travel costs incurred while conducting official state business

HR Manual sections 2201 – Travel and Relocation Policy , 2202 – Mileage Reimbursement , and 2203 – Allowances and Travel Reimbursements provide additional information about travel reimbursements, including links to authorities and resources. To learn more about recent and upcoming changes to the travel program, please see CalHR's new  Travel Frequently Asked Questions page .​

Meal and Incidental Rates

The following reimbursement rates for meals and incidentals are maximums, not allowances.  In the event of an audit, employees must be able to produce receipts substantiating the amount claimed.

HR Manual section 2203 – Allowances and Travel Reimbursements provides additional information, including travel timeframes (fractional day of travel, trip of less than 24 hours, trip of more than 24 hours, etc.).

​**As noted in HR Manual section  2203 – Allowances and Travel Reimbursements , receipts are not required to claim meal and incidental expenses up to the maximum allowable reimbursement rates specified above. Receipts for meals must be maintained by the employee as substantiation that the amount claimed was not in excess of the amount of the actual expense. The employing department may request receipts at any time.​​​

Personal Vehicle Mileage Reimbursement Rates

HR Manual section 2202 – Mileage Reimbursement provides additional information, including the following policies: personal vehicle mileage reimbursement, private aircraft mileage reimbursement, and receipts.

Employees must have advance approval to drive a personal vehicle on state business. 

Effective dates for represented employees may be found in the applicable  MOU . 

Claims for travel prior to a new rate's effective date shall receive the prior rate.

For historical mileage reimbursement rates, please review the State Controller's Office's Payroll Procedures Manual, Section N . ​

2023 Personal Vehicle Mileage Reimbursement Rates

*Unless otherwise stated in the applicable MOU, the personal aircraft mileage reimbursement rate is the applicable “Private Aircraft” rate provided in this chart​.​

2024 Personal Vehicle Mileage Reimbursement Rates

​ Mile age reimbursement covers:

• The cost of maintenance (oil, lube, routine maintenance)
• Insurance (liability, damage, comprehensive and collision coverage)
• Licensing and registration
• Depreciation and all other costs associated with operation of the vehicle ​

Short-Term Lodging Reimbursement Rates

​HR Manual sections 2201 – Travel and Relocation Policy and 2203 – Allowances and Travel Reimbursements provide additional travel policy information, including lodging reimbursement policy and the excess lodging request approval process.

• Employees who incur approved overnight lodging expenses may be reimbursed.
• Employees must stay at a commercial lodging establishment catering to short-term travelers, such as a hotel, motel, bed and breakfast, public campground, etc.
• Employees must provide a receipt to claim reimbursement; no reimbursement will be paid without a receipt.  

Should the base room rate exceed the rates noted below, an  Excess Lodging Rate Approval Request (STD 255C) must be submitted and approved by your department and/or CalHR before the trip takes place.

Maximum Lodging Reimbursement Rates per Night

**Effective Dates for Maximum Lodging Reimbursement Rate Through December 31, 2023: ​ BU 1, 3, 4, 11, 14, 15, 17, 20, and 21: 4/1/2017  BU 2: 9/13/2016  BU 5: 8/1/2017  BU 6: 7/3/2018 BU 7: 9/13/2016  BU 8: 4/1/2017  BU 9: 9/13/2016. Exception: effective 7/1/2016, the rate for Alameda, San Mateo, Santa Clara is $140.  BU 10: 10/11/2018  BU 12: 3/15/2017  BU 13: 3/15/2017  BU 16:  5/2/2017  BU 18: 3/15/2017  BU 19: 4/1/2017  Excluded: 7/1/2016 

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M&IE breakdowns

The meals and incidental expense (M&IE) breakdowns in the tables below are provided should federal travelers need to deduct meals furnished by the government or included in a registration fee from their M&IE allowance consistent with Federal Travel Regulation 301-11.18 . Meals provided by a common carrier or a complimentary meal provided by a hotel/motel do not affect per diem ( 301-11.17 ).

M&IE breakdown for foreign and non-foreign areas outside the continental U.S. (OCONUS)

For M&IE rates greater than $265, allocate 15%, 25%, and 40% of the total to breakfast, lunch, and dinner, respectively. The remainder is the incidental expense allowance.

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

Tesla has begun sending out severance info to laid-off workers. Here's how much they're getting.

• Tesla has begun sending severance information to laid-off staff.
• Five former workers told Business Insider the severance offer included two months' pay and health insurance.
• On Sunday, Elon Musk told Tesla staff he was cutting more than 10% of the company's workforce.

Tesla has started sending out severance information to laid-off employees.

Tesla CEO Elon Musk told staff the electric-car maker was slashing more than 10% of its workforce on Sunday night, according to an internal memo viewed by Business Insider. In the individual layoff notices to impacted workers that were sent in the hours after Musk's companywide email, Tesla told workers they'd receive their severance information "within 48 hours," according to emails viewed by BI.

The emails, which were sent to the workers' personal email accounts, notified staff they had been terminated effective immediately. The workers were also cut out of Tesla's internal systems around the same time, several former workers said.

Related stories

The carmaker appears to be offering workers two months of severance — meaning the workers are set to be paid through June 14, as five former workers told BI. The severance packages didn't appear to be weighted based on the length of time workers had been with Tesla, as workers with anywhere from a few months to several years of experience at Tesla received the same number of weeks paid out, the five sources told BI.

Under the Worker Adjustment and Retraining Notification Act, companies that have more than 100 workers are required to provide 60 days of notice before a large-scale layoff. But Tesla's severance offer could address any potential penalties if it were found to have violated the WARN Act, which says laid-off employees can be entitled to up to 60 days of pay and benefits if not given proper advanced notice.

Tesla is also offering to pay the cost of COBRA health insurance for two months for workers who had coverage through the company, according to a severance-package offer viewed by BI.

In order to receive the severance pay, laid-off workers must sign the contract being offered, which prohibits them from participating in any lawsuit or mass arbitration against the company, sharing any of the company's trade secrets, or publicly defaming Tesla. These types of clauses are relatively standard for severance agreements.

Tesla said the severance agreement must be signed within five business days of its receipt, and workers would receive their severance pay 45 days after their termination date, according to a severance agreement viewed by BI.

While the severance information appears to have started going out overnight, several Tesla workers who were impacted by the layoffs told BI they had yet to receive severance information as of Wednesday morning.

The severance agreement didn't include any information regarding equity awards or unused PTO. An exit email that was sent to laid-off employees on Tuesday said Tesla workers had "either 30 days or 3 months (or both)" from their termination date to exercise their vested stock options, and staff would have their PTO that they'd accrued leading up to their termination date paid out in their final paycheck.

A spokesperson for Tesla didn't immediately respond to a request for comment.

Do you work for Tesla or have a tip? Reach out to the reporter via a non-work email and device at [email protected]

Watch: Nearly 50,000 tech workers have been laid off — but there's a hack to avoid layoffs

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