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Travel & accounts payable, archivum travel.

Archivum  is USF IT's implementation of Appian, a Business Process Management (BPM) and low code development software platform. To learn more about Archivum, go to www.usf.edu/archivum .

Archivum Travel  is the platform in which Travel Requests (TR), Cash Advances (CA) and Expense Reports (ER) are initiated, submitted and approved.

Key things to know about Archivum Travel:

• Archivum Travel transactions interface into the PeopleSoft FAST Travel Module ( except  PCard-only TR and ER)
• Travel-related PCard charges are approved in the PCard module and loaded into the ER using TR number entered into the FAST PCard "Appian TR" tab.
• PCard charges for DSO Reimbursement are not included on the Archivum ER.
• Departmental Reviewers, RO Approvers and Expense Managers must be added or removed by submitting the FAST Access Request for Travel form.
• Supervisors and Project Managers directly integrate with FAST and do not require additional set up.
• Estimated traveler-paid expenses on approved Travel Requests are encumbered; estimated PCard charges are not.
• Capability to initiate, manage and approve transactions on mobile devices.
• Integrated with DocuSign for ER signature page requirements for employees.
• Optional simplified Travel Request for HR Supervisor approval to travel, prior to adding chart fields and cost estimates for fiscal approval.
• Status of transactions can be monitored using "My Travel Dashboard".
• Status of transactions can also be monitored by Travel Coordinators using Archivum Travel Reports in Power BI.

To learn more, see our Travel Training page for instructional materials on Archivum Travel.

Travel Manual - University of South Florida

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Travel and Safety

Involving international travel in an international research proposal is fairly standard. However, there are many risk and safety issues that should be noted along with the standard visa and cultural questions. Below you will find information to assist in hosting international travelers, as well as facilitating the travel of your principal investigators, students, and research assistants.

Managing Risk

Some institutions have formalized policy in place for managing risk associated with international travel, while others are less centralized. You will find in this section resources for anticipating and mitigating risk associated with traveling internationally – including common export control, flight, document, safety, illness, and insurance issues.

Visa and Immigration Issues

Visa and immigration issues will vary from country to country, but there exists common mobility issues which are addressed here. Always ensure that your researchers research the visa requirements of host countries early and prepare their travel, staff, and equipment accordingly.

Cultural Practices and Protocol

Culture-specific practices and protocol often delay international projects. Misunderstandings in communication, terminology, conceptions of time, and business practices can all cause project issues if they are not adequately addressed early. Some of these issues are already discussed here . This section focuses primarily on protocol and practices surrounding foreign delegation visits and hosting.

Templates, Presentations, and Other Resources

Are you wondering what not to do on a project? Have a story where everything went as expected (does this Holy Grail exist within global collaborations)? Did you learn something important in an instance that you would like to share with the community? Find these cases and other “I wish I knew…” examples here.

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• The First MICHELIN Key Hotels: All the Keys in the United States

The MICHELIN Guide announces top honors for U.S. hotels in 2024.

Hotels NYC California Washington D.C. MICHELIN Keys

New York City by The MICHELIN Guide

See the New York City guide

On April 24, 2024, the MICHELIN Guide revealed the brand new list of One, Two, and Three Key hotels in the United States. In this first ever announcement of MICHELIN Keys in the United States, hotels in Atlanta, California, Chicago, Colorado, Florida, New York, and Washington DC were eligible for the distinction. This announcement of the most outstanding hotels in the country comes four years into a comprehensive refresh of our hotel selection. The MICHELIN Guide now includes over 5,000 hotels across the world, and not a single one is simply a room for the night. These are places that significantly add to your experience as a traveler, each vetted and judged excellent in five categories: architecture and interior design, quality and consistency of service, overall personality and character, value for the price, and a significant contribution to the guest experience in a particular setting. Which brings us back to the Keys. The culmination of countless hours of evaluation by our team of experts, the Key hotels below represent the highlights of our broader selection. Like the MICHELIN Stars for restaurants, the MICHELIN Keys are our most outstanding hotels. In total, the 2024 MICHELIN Guide hotel selection in the United States includes 11 Three Key hotels, 33 Two Key hotels, and 80 One Key hotels. Want to know more about the MICHELIN Key? Here’s everything you need to know . Or, head below to look at all the Keys.

How To Look Through the List

Jump straight to the list or take a deeper dive into select key hotels..

Take a peek at SingleThread, the five room inn with Three Keys and Three Stars. Explore the one street in Chicago that leads to seven Key hotels. Or find out more the Cliff House suite at our only Three Key hotel in Big Sur, California. Subscribe to our newsletter for more like this.

Highlights of the United States 2024 Key Hotel List

The Three Key Club in New York City

Expect: The highest luxury and impeccable design in Soho, Midtown, and the Financial District. Within the small club of Three Key hotels in the United States, four make their home in New York City. The Aman New York (Midtown) and Casa Cipriani (the Financial District) both make use of glamorous Beaux Arts buildings, the former a gold-crowned skyscraper in Midtown, the latter a glamorously restored ferry terminal at the very southern tip of Manhattan. Each is a refuge: an elegant, painstakingly designed escape from bustling city life. Meanwhile, two Firmdale hotels round out the list of Three Key hotels in New York City. Each is a quintessential example of the style and execution of the group’s co-owner and interior designer, Kit Kemp. Click the links here to explore the whirl of colors and collage of art that define the Crosby Street (Soho) and the Whitby Hotel (Midtown). Also read: Every Three Key Hotel in Paris

Jewels on the Coast: Up and Down California

Its sheer breadth of size and variety means it’s no surprise to announce California as the state with the most Key hotels in America. Here, we’ll point you towards coastal gems like the sublime architectural achievements in Big Sur ( Post Ranch Inn and Ventana ), beachside luxuries in Santa Monica (in particular: the newly opened Georgian ), and wine country favorites like SingleThread and the Madrona . What we love: how each one of these hotels opens the door to the very best of their locations — and gives us a look at each setting through fresh eyes.

Across America: The Golden Age of Celebrity

Our French Keys bask in the tradition of ancient vineyards, stone chateaus, and historic palaces. In the United States, we see a different tradition. In Los Angeles, places like Chateau Marmont , the Paramour Estate , Sunset Tower , and the Charlie date back to guests and residents as illustrious as Clark Gable and Marilyn Monroe. These are spaces that play ingeniously with their history, even as they forge ahead with cutting-edge amenities and experiences. But it’s not just California. New York’s historic artist hotspot, the Hotel Chelsea , once hosted Bob Dylan and Andy Warhol. Today, it decorates every space with art donated by former residents. Look too to the Chicago Athletic Association , a former member’s club for 20th century business magnates and athletes — now among the city’s most impressive and vibrant hotels. Also read: Hollywood Glamor at the First Key Hotels in Los Angeles

Click below to jump to each distinction: 

The three key hotels.

California (Beverly Hills):  The Beverly Hills Hotel, Dorchester Collection California (Big Sur): Post Ranch Inn California (Healdsburg): SingleThread Inn California (Los Angeles):  Hotel Bel-Air, Dorchester Collection California (Rutherford):  Auberge du Soleil, Auberge Resorts Collection California (St. Helena):  Meadowood Napa Valley California (Woodside):  Canyon Ranch Woodside New York (NYC):  Aman New York New York (NYC):  Casa Cipriani New York New York (NYC):  Crosby Street Hotel, Firmdale Hotels New York (NYC):  The Whitby Hotel, Firmdale Hotels

NEW: New York by The MICHELIN Guide – expert insights on where to dine, stay and explore

The two key hotels.

California (Beverly Hills): L'Ermitage Beverly Hills California (Beverly Hills): The Maybourne Beverly Hills California (Beverly Hills): The Peninsula Beverly Hills California (Carmel Valley): Bernardus Lodge & Spa California (Big Sur): Ventana Big Sur California (Guerneville): The Stavrand California (Healdsburg): Montage Healdsburg California (Healdsburg): The Madrona California (Laguna Beach): Montage Laguna Beach California (Montecito): Rosewood Miramar Beach California (Napa):  Milliken Creek Inn & Spa California (San Francisco):  Four Seasons Hotel San Francisco at Embarcadero California (San Francisco):  The Battery California (Sausalito):  Cavallo Point Lodge California (West Hollywood): Chateau Marmont California (West Hollywood):  Pendry West Hollywood California (Yountville):  Bardessono California (Yountville):  North Block Washington D.C.:  Rosewood Washington, D.C.   Washington D.C.:  The Jefferson Florida (Miami):  Mayfair House Hotel & Garden Florida (Miami Beach):  Faena Hotel Miami Beach Florida (Miami Beach):  Four Seasons Hotel at The Surf Club Florida (Miami Beach):  The Setai Miami Beach   Illinois (Chicago): Pendry Chicago Illinois (Chicago):  The Langham, Chicago Illinois (Chicago):  The Peninsula Chicago New York (NYC): Hotel Barrière Fouquet's New York New York (NYC):  Nine Orchard  New York (NYC):  Pendry Manhattan West New York (NYC): The Carlyle, A Rosewood Hotel New York (NYC): The Fifth Avenue Hotel New York (NYC):  The Mark Hotel

The One Key Hotels

Washington D.C.

Hero Image: Hotel Jerome, Auberge Resorts Collection — Aspen, Colorado

In Photos: Every Three Key Hotel in New York City

The ins and outs of the most outstanding hotels in the city.

The Most Outrageous Design Hotel In Miami

The Faena Miami Beach is a Two Key hotel with a $15 million gilded woolly mammoth.

A Brief Guide to All the Key Hotels in Washington D.C.

Seven hotels earned at least one MICHELIN Key in Washington D.C.

Keep Exploring - Stories we think you will enjoy reading

Inside the Top Suite of the Only Three Key Hotel in Big Sur

The so-called "Cliff House" has the views you're looking for.

SingleThread: The 5-Room Inn with Three Keys and Three Stars

Revered for its Three MICHELIN Star restaurant and biodynamic farm, the SingleThread Inn earns Three Keys for its tiny, food-driven hotel.

Inside the Top Suite of Three Key Aman New York

The Aman Suite — among the most impressive suites in New York — brings the city to you.

The Guilty Pleasures of the Chicago Athletic Association

The One Key Chicago Athletic Association has had an illustrious and sometimes sordid history that dates back to 1893, when it wasn’t quite a hotel. A lot has changed since then, but the ghosts of the past are never far away.

Eaton DC Is a Launchpad for Progress

Katherine Lo’s Eaton DC isn’t just one of the best hotels in the United States capital. It’s also a headquarters for activism, community, social justice, and sustainability. And it’s not shy about it.

Key Street: Michigan Ave. Leads to 7 Key Hotels in Chicago

A brief guide to all the MICHELIN Key hotels in Chicago.

Hollywood Glamour at the First Key Hotels in Los Angeles

A brief guide to all the Key hotels in Los Angeles, Santa Monica, and Beverly Hills.

Florida’s Hotel Selection Is Starting to Sizzle

On April 18, 2024, all the new MICHELIN Stars were announced in Florida. Which makes this the perfect time to check in on some of our newest additions to our hotel selection in the Sunshine State.

MICHELIN Guide

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MICHELIN Guide selections

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Want a free ride? Here are 10 things to know…

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Want a free ride here are 10 things to know before you take circuit.

Have you noticed the cute electric taxis traveling through South Florida’s streets? They’re part of a new burst of free rides being offered by a growing number of cities as a way to reduce car traffic and attract visitors to central business districts.

The latest addition is expected to arrive next month, when the Circuit ride service starts in Boca Raton. Circuit offers trips through designated zones in vehicles that seat up to five passengers. The cabs are already in several South Florida cities, including Fort Lauderdale, Hollywood, Pompano Beach, Lauderdale-by-the-Sea, Wilton Manors, Boynton Beach, Lake Worth Beach, West Palm Beach/Palm Beach and Palm Beach Gardens.

The rides are free most of the time, paid for by the cities, and passengers have to stay within Circuit’s zones of service. Check the maps and zone perimeters at ridecircuit.com/all-locations.

Circuit is not the only free ride service available. There’s also Freebee , for example, which is offered in Deerfield Beach, Hallandale Beach, Sunrise, Delray Beach, Wellington and at the Cypress Creek Tri-Rail station.

I gave Circuit a try in Fort Lauderdale and learned a lot about the ride service as we headed from the downtown area to the beach. Here are 10 things to know before you climb in.

1. Download the Circuit app from your phone’s App store before your day begins. You will have to put in credit card information to set up your account, even if you are riding in a free zone. It’s the only way to set up an account, said Alana Wortsman, Circuit’s South Florida public partnerships manager. “If you input your credit card and ride in a free zone, you will not be charged,” she said.

2. The rides are not always free. If you want to get from West Palm Beach to the island of Palm Beach, the fare is $4, with $1 for each extra rider. In Fort Lauderdale, rides to and from the Las Olas Boulevard area and the beach cost $2, with $1 per additional rider. The maps on the Circuit website and app will tell you when you’ll be charged and how much.

Wortsman explained the reasons for these fees: “The fare helps reduce cancellations, missed rides, and lowers wait times. It helps control the demand so services can remain efficient and sustainable, and still at a very low cost. This is decided by the city as a recommendation from us.”

Wilton Manors, Hollywood, Lake Worth Beach and Boynton Beach also have zones that charge riders.

3. Circuit’s goal is to pick you up within 10 minutes of your app request. “We do not guarantee that it will be at or under 10 minutes; however that is the wait time goal that we strive for and our average wait times in Fort Lauderdale range around the 10-minute mark,” Wortsman said. She recommends riders make requests on the app about 10 or 15 minutes before they’re ready to be picked up.

4. Not all Circuit vehicles have air conditioning. “Our fleet varies from market to market depending on the city’s contract,” Wortsman said. “Our GEM Polaris vehicle does not have A/C, but our sedans and vans do. The GEM Neighborhood Electric Vehicles are open-air, have great ventilation, and we have been running them year-round in South Florida since 2011.”

5. You may get a call from your driver asking for the same information you put in the app. After requesting my ride, I immediately got a call from my driver, Jeremy Saint-Hilaire, who asked me where I was and where I wanted to go. I asked him about this later and he said he just wanted to confirm and let me know how far away he was.

6. The app may tell you the driver is one minute away when he is not. When he called, Saint-Hilaire told me he was eight minutes away, even though the app said he was about to arrive. According to Wortsman: “We are constantly rolling out updates on the app, just this week a (Rider app version) was released making improvements to the ETA calculation and driver location visibility.”

7. The vehicle may move slower than traffic . Even if the driver guns the accelerator, 25 mph is the vehicle max, regardless of the speed limit, Saint-Hilaire told me. According to Wortsman: “GEMs are designed as low-speed vehicles for roads with posted speed limits 35 mph and under.”

8. Your driver may pick up other riders during your trip . For some cities, the website warns: “This location offers pooled rides. You may share the vehicle with other riders outside your party.”

9. The driver is being watched. Saint-Hilaire showed me the camera that was checking if he stopped at stop signs or was using his cellphone while driving. According to Wortsman: “All our vehicles are equipped with an AI dual-camera system that detects driver’s behavior, such as harsh events, cellphone usage, and traffic violations, to promote safer driving and improve driving behaviors.”

10. Tipping is encouraged . As a sticker in the car communicates to passengers, tips are “Never required, always appreciated.”

For more information, go to  ridecircuit.com.

Got a question about life in South Florida? Send to Lois at [email protected].

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Claudia Looi

Touring the Top 10 Moscow Metro Stations

By Claudia Looi 2 Comments

Komsomolskaya metro station looks like a museum. It has vaulted ceilings and baroque decor.

Hidden underground, in the heart of Moscow, are historical and architectural treasures of Russia. These are Soviet-era creations – the metro stations of Moscow.

Our guide Maria introduced these elaborate metro stations as “the palaces for the people.” Built between 1937 and 1955, each station holds its own history and stories. Stalin had the idea of building beautiful underground spaces that the masses could enjoy. They would look like museums, art centers, concert halls, palaces and churches. Each would have a different theme. None would be alike.

The two-hour private tour was with a former Intourist tour guide named Maria. Maria lived in Moscow all her life and through the communist era of 60s to 90s. She has been a tour guide for more than 30 years. Being in her 60s, she moved rather quickly for her age. We traveled and crammed with Maria and other Muscovites on the metro to visit 10 different metro stations.

Arrow showing the direction of metro line 1 and 2

Moscow subways are very clean

To Maria, every street, metro and building told a story. I couldn’t keep up with her stories. I don’t remember most of what she said because I was just thrilled being in Moscow.   Added to that, she spilled out so many Russian words and names, which to one who can’t read Cyrillic, sounded so foreign and could be easily forgotten.

The metro tour was the first part of our all day tour of Moscow with Maria. Here are the stations we visited:

1. Komsomolskaya Metro Station  is the most beautiful of them all. Painted yellow and decorated with chandeliers, gold leaves and semi precious stones, the station looks like a stately museum. And possibly decorated like a palace. I saw Komsomolskaya first, before the rest of the stations upon arrival in Moscow by train from St. Petersburg.

2. Revolution Square Metro Station (Ploshchad Revolyutsii) has marble arches and 72 bronze sculptures designed by Alexey Dushkin. The marble arches are flanked by the bronze sculptures. If you look closely you will see passersby touching the bronze dog's nose. Legend has it that good luck comes to those who touch the dog's nose.

Touch the dog's nose for good luck. At the Revolution Square station

Revolution Square Metro Station

3. Arbatskaya Metro Station served as a shelter during the Soviet-era. It is one of the largest and the deepest metro stations in Moscow.

Arbatskaya Metro Station

4. Biblioteka Imeni Lenina Metro Station was built in 1935 and named after the Russian State Library. It is located near the library and has a big mosaic portrait of Lenin and yellow ceramic tiles on the track walls.

Lenin's portrait at the Biblioteka Imeni Lenina Metro Station

5. Kievskaya Metro Station was one of the first to be completed in Moscow. Named after the capital city of Ukraine by Kiev-born, Nikita Khruschev, Stalin's successor.

Kievskaya Metro Station

6. Novoslobodskaya Metro Station  was built in 1952. It has 32 stained glass murals with brass borders.

Novoslobodskaya metro station

7. Kurskaya Metro Station was one of the first few to be built in Moscow in 1938. It has ceiling panels and artwork showing Soviet leadership, Soviet lifestyle and political power. It has a dome with patriotic slogans decorated with red stars representing the Soviet's World War II Hall of Fame. Kurskaya Metro Station is a must-visit station in Moscow.

Ceiling panel and artworks at Kurskaya Metro Station

8. Mayakovskaya Metro Station built in 1938. It was named after Russian poet Vladmir Mayakovsky. This is one of the most beautiful metro stations in the world with 34 mosaics painted by Alexander Deyneka.

Mayakovskaya station

One of the over 30 ceiling mosaics in Mayakovskaya metro station

9. Belorusskaya Metro Station is named after the people of Belarus. In the picture below, there are statues of 3 members of the Partisan Resistance in Belarus during World War II. The statues were sculpted by Sergei Orlov, S. Rabinovich and I. Slonim.

10. Teatralnaya Metro Station (Theatre Metro Station) is located near the Bolshoi Theatre.

Teatralnaya Metro Station decorated with porcelain figures .

Taking the metro's escalator at the end of the tour with Maria the tour guide.

Have you visited the Moscow Metro? Leave your comment below.

January 15, 2017 at 8:17 am

An excellent read! Thanks for much for sharing the Russian metro system with us. We're heading to Moscow in April and exploring the metro stations were on our list and after reading your post, I'm even more excited to go visit them. Thanks again 🙂

December 6, 2017 at 10:45 pm

Hi, do you remember which tour company you contacted for this tour?

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