app for tracking trip expenses

8 apps that will help track your travel expenses

Keeping track of travel expenses can be challenging. With paper receipts, email receipts and not being handed any receipt at times, it's important to be organized for both the business and leisure traveler.

Fortunately, for those who are not the best at having a good grasp on their expenses, there are many apps that can simplify your life. These apps help with expense reports, budgeting purposes, tax preparation and splitting expenses among friends.

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With something for everyone, here are the best apps to help you keep track of your expenses.

TrabeePocket

TrabeePocket is a straightforward app that allows you to keep track of your expenses for a given trip. Before you even start your trip you can add all prepaid expenses to the "preparing" tab. This allows you to account for your flights and any tours you might have booked in advance. Once your trip begins you can easily add all additional travel expenses. You can categorize your expenses into eight different categories, but with the paid version, you can add as many additional categories as you want if you have very specific expenses you want to track. The free version also only allows you to track one currency per trip, but the paid version allows you to track multiple currencies in one trip file.

Not only will TrabeePocket serve as a place to file your expenses, it also helps you on the budgeting front as well. You can set a monthly budget and have your expenses track against that overall number. If you are earning income during your travel, you can also enter income to a specific trip expense.

One neat feature of this app is that you can take pictures and tie it to a specific expense. This is great for the backpacker or family traveler who wants to remember exactly what the expense was used for, or to keep track of trip suggestions. Business travelers can also use this feature by taking a picture of a receipt if it is needed for a corporate expense report.

Cost: Free; Upgraded version is $1.99 and includes some additional options (i.e., multiple currencies, additional categories, view and export expense report)

Download: Google Play Store or iTunes App Store

Trail Wallet

Trail Wallet is very similar to TrabeePocket, but unfortunately is not available to Android users. With this app, you can add as many categories as you want to separate expenses and everything is color coded to make the app more visually appealing. (Unlike TrabeePocket, you do not need to pay for an upgraded version to add more categories).

When you enter your travel expenses, you'll tie it to both a trip and a date. This allows you to view your expenses at a Month View or Trip View. You can also spread expenses across multiple dates so you can see your daily expenses for a certain trip. This is handy if you are on a daily budget to ensure you're not exceeding the amount you can spend on a particular day.

One nice feature of this app is that you can add as many currencies as you'd like within a certain trip. This comes in handy if you are paying in multiple currencies — for example, flight and hotel costs in USD, but food expenses in euros.

This app caters more toward individual or family travel as you cannot invite friends to add expenses. You can, however, take pictures of receipts and tie them to a specific expense, and then export the images — perfect for keeping all receipts or for business travelers for expense purposes.

Cost: Free for the first 25 expense items added to a single trip; Upgraded version is $4.99 which allows you to enter an unlimited number of expenses per trip.

Download: iTunes App Store

Concur is one of the top expense programs for business travel. This app is definitely more involved then some of the others on the list, but it has all the bells and whistles for keeping your expenses fully organized. If you work for a large corporation, you might already find that this is the required app to use for your business expenses.

Expenses from corporate credit cards will automatically be uploaded and you can also manually add out-of-pocket expenses. For manually entered expenses, employees can take a picture of their receipt which will be included in their expense report. For the business traveler with many paper receipts during the week, this app helps ensure that all expenses are reimbursed properly.

If you run a small-business, this is a great platform for you and your employees to use as it allows you to manage expenses and prepare expense reports. When I worked for a large consulting company, I used this program on a weekly basis. Being able to keep track of my work expenses to ensure I was reimbursed with every amount paid out of pocket was huge. For solo and group travelers, this is not the app I suggest using as there is no need to pay the monthly fee as there are many other free apps available.

Cost: Fee depends on number of users and account type.

Related: 5 tips to turn business travel into family vacations

Tripcoin is a very simple app to use that will track all of your expenses against a particular trip. You can tie each expense to a specific category, enter a city location and a defined date and time. You can also include notes and a screen shot to keep better track of every purchase you make.

This app has an atheistically pleasing filter capability, where you can look at expenses between a given date, within a certain category, a type of payment method or within a particular country. There is also a real-time currency converter or you can set custom currency exchange rates if needed.

Best of all, you can automatically back up all of your data by enabling the Dropbox integration. With many of the other apps listed here, if you lose your phone or if your data gets wiped out, you will lose all of the expenses entered. If this does happen, with this specific app, all of your expenses are saved and can be re-imported.

Unfortunately, this app is only available for iPhone users.

SplitWise is one of my personal favorites and an app I've been using for years. If you are traveling in a group , this is the app for you. The best, and unique feature, is that you can have friends or family members join a group and everyone can enter all expenses incurred for the joint trip. The app will then itemize expenses and tell each individual how much they owe to make things equal. You can even designate which expenses should be split among certain individuals. Like most of the other apps, you can also take include a picture and notes for every expense entered.

I have used the app for friend and sibling trips, including bachelorette parties, group ski trips and even just day trips. Aside from travel expenses, you can even use it to split up expenses among roommates or just everyday purchases with friends.

Cost: Free; Upgraded version is $2.99/month ($29.99/year) which includes receipt scanning, currency conversion and more.

Tricount is a simple app, but a great choice for group travel . It works very similar to SplitWise where you can split expenses among multiple travelers in your group. Everyone can add their own expenses and designate the specific amount (or percentage) for each individual within the group. At the end of the trip, you'll then receive a breakdown of what everyone owes each other.

The app supports multiple currencies and allows you to take pictures of images or receipts to go along with every expense entered.

Cost: Free; Upgraded version is $0.99 and allows you to have an ad-free experience.

Related: 30 essential travel apps every traveler needs to know

If keeping track of receipts is high on your priority list, then the Foreceipt app will be perfect for your needs. You can attach a receipt with all expenses entered and all images will automatically be saved to your Google Drive account. Additionally, all email receipts can be tracked as well by forwarding them directly to Foreceipt email address and including your unique ID.

Other features include the capability to batch upload bank transactions and downloading excel reports for tax return purposes — perfect for those who need to write off travel expenses.

Within the app, Foreceipt allows you to enter your income, bills and travel expenses to track against your overall budget. You can also tie all travel expenses to one of many pre-populated categories.

With these more involved capabilities, business travelers and those who own small businesses will probably find this app more useful than solo or group travelers.

Cost: Free; Upgraded version is $3.99/month ($38.99/year) and includes more receipts scans per month, email receipts and expense reports.

Expensify caters toward both individual and group travelers traveling primarily for business. This app allows you to complete all the simple tasks such as documenting your expenses and taking a picture of your receipt, but goes one step further where you can submit your expenses to your manager or accountant (or really whomever you'd like).

For those who need to keep track of mileage driven, this app allows you to not only manually enter your information but also has a GPS calculator which you can turn on to track your distance. You can also enter your time worked, which helps those needing to track billable hours.

The app also features more than just a place to submit your expenses, as you can keep track of business operations and even set expense policies.

On the feel good front, Expensify will also donate $2 for every $1,000 in expenses to Expensify.org. These donations are given to a broad range of campaigns to help organizations around the world.

Cost: Free up to five scans a month; Upgraded version is $4.99/month per user giving you unlimited scans and additional automatic capabilities.

Bottom Line

With many apps to keep track of your expenses, it helps to find one that fits your needs. Whether you are traveling for business or pleasure, with a group or on your own, there are many apps out there that work well depending on your needs.

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The 12 Best Budgeting Apps for Travelers

Ashley Rossi

Ashley Rossi is always ready for her next trip. Follow her on Twitter and Instagram for travel tips, destination ideas, and off the beaten path spots.

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While you’re stuck daydreaming about your next bucket-list vacation, why don’t you get a hold of your finances and make it a reality by first budgeting out your travel expenses? Whether it’s a road trip or international vacation that you’re planning, easily forgettable items like parking fees can add up. That’s why you should use a travel-specific budgeting app to help streamline your costs on your next trip. Here are 12 budget apps to help you plan your expenses.

PocketGuard

Link all of your financial accounts and cards to this app, and it will automatically update and categorize your spending in real time. It then tells you what spending money you have with the “in my pocket” feature. It also automatically builds you a spending budget based on income, bills, and the goals you set. It even finds ways to lower some of your monthly bills for you … sign us up.

Download: iOS | Google Play

Tripcoin lets you enter in your expenses per day and even works offline. It then processes your spending to give you a spending summary of your trip, which you can export for other uses. This lets you see how much you’re spending on each category of your trip, broken down by day, so you can monitor your vacation expenses in real time.

Download: iOS

9 Sneaky Travel Costs You Might Forget to Budget For

Trip Expense Manager

The Trip Expense Manager app is ideal for large traveling groups that need help planning and monitoring travel expenses. For each trip you take, you can add Google users, a list of places to go, and expenses, and even mark who paid which bill.

Download: Google Play

TravelSpend

I love TravelSpend for its easy-to-use features and simple design. How it works: You add expenses as they happen (the app works offline and even converts foreign currencies) and the app tracks your spending by total and by day. You can even follow your spending on a map throughout your vacation.

Wally connects to your current financial accounts and tracks your spending so you can get a handle on your cash flow and spending by category. Wally is useful because unlike some of the other budgeting apps, it lets you use private groups for managing trip spending or other budgets. You can even add reminders, notes, lists, documents, and comments.

Users love TripMate for its simplicity and easy-to-use features, plus it’s all free. This travel expense tracker app lets you create a trip and then add and remove users as needed. You can add expenses, receive a personalized summary, and even get hotel, and other booking-related information.

Trail Wallet

If you’re looking for a travel-specific budget tool and expense tracker, this is your best bet. Input your expenses into Trail Wallet and the app will split them up based on category so you can get a closer look at your spending. Note that only the first 25 items you enter are free.

11 Budget Travel Lies You Should Stop Believing Right Now

This travel expense app makes splitting costs a breeze. Simply invite your travel partners to the trip you’ve created on the app, and each person can enter in his or her expenses. Once the trip is over (and all expenses have been entered) you can see who owes whom what amount.

Splitwise is another useful cost-tracking platform that easily lets you split group expenses while traveling. You can split by percentage or shares, and it’s even available in offline mode. It’s great for international trips, too, as the app is available in seven languages and over 100 currencies. Plus, it’s integrated with Venmo and PayPal for easy payback.

Mint is so much more than just a travel expense app—it connects with all of your bank accounts to give you an overall summary of your cash flow. You can then easily create a budget for different categories, like saving for a vacation.

30 Essential Non-Travel Apps for Travelers

For those who have been involved in the planning of a bachelor or bachelorette party, you know the trials and tribulations that come with splitting large group expenses. This app was created specifically for those organizing large group trips and includes building an itinerary, polls, and chat features as well as ways to track payments and bar tabs within your group.

YNAB (You Need a Budget) is a popular software used for budgeting. While it’s slightly pricey ($84 annually), the positive reviews are endless. On the app version, you can set savings goals and itemize your vaca expenses. There is a free 34-day trial to get you started.

More from SmarterTravel:

• Single Travel: Essential Tips for Planning a Solo Trip
• 5 Ways to Stay Sane When Planning a Trip with Friends
• The 7 Best Trip Planner Apps for Travelers

Ashley Rossi is always ready for her next trip. Follow her on  Twitter   and  Instagram   for travel tips, destination ideas, and off the beaten path spots.

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The summer travel season is picking up, and with this increase in demand comes higher prices on everything from airfare to hotel rooms and more.

At the same time, high inflation continues to impact travel , making budgeting more important than ever. Even if you’re using travel credit cards to offset some of the costs, it’s important to have a budget for all other expenses.

Whether you’re traveling alone or with a group, it can be challenging to track costs and avoid overspending. Luckily, you don’t have to do this entirely on your own. There are lots of great trip budget planner apps that will help you plan travel and track your budget. Some of them even make it easy to coordinate with a large group and split expenses evenly.

If that sounds right up your alley, you’ll want to review our seven best apps to help you travel on a budget:

Best travel budget apps

With so many great travel budget apps on the market, you might be wondering which one to get. It really comes down to your travel style and needs. Are you traveling solo or with a group? Do you need a simple budget tracker or do you want planning tools? There’s something out there for everyone, but here are the best options:

Managing your expenses when you’re traveling for work can be challenging. Expensify lets you track your travel expenses easily. This app lets you upload and share receipts with your accounting team for reimbursement.

If you’re merely tracking expenses for tax purposes, Expensify offers several handy tools. The GPS calculator automatically tracks your eligible mileage for you, so you don’t have to enter it manually. The app also lets you create expense reports by scanning receipts or entering time worked, for billing purposes.

Sign-up is super easy. All you have to do is provide your email address to set up an Expensify account. You can start using the app immediately, which is free for most users. A “Collect” account, which includes accounting and payroll tools, costs $5 per month. Meanwhile, a “Control” account costs $9 per month and allows for multiple approvers, setting expense policies and custom reporting tools.

When you sign up for Expensify, you can get a seven-day free trial of the Collect and Control memberships.

PocketGuard

PocketGuard markets itself as the “#1 budgeting app for college students and overspenders,” but it’s actually a great vacation budget planner as well. That’s because the app uses the “in my pocket” feature to calculate how much disposable income you have available. You can then allocate this towards your travel budget.

All you have to do is provide your income and spending information. PocketGuard will calculate your disposable income accordingly. Vacation planning may not be a priority for you if you’re in debt, but PocketGuard will recommend a strategy for paying it off in the most efficient way. You can use PocketGuard to set financial goals, save money and plan for future travel as a reward.

If you’re a seasoned business traveler, you may already be familiar with the Concur suite (and in some cases, you may be required by your employer to use it). If you aren’t, get ready to meet one of the most robust, full-featured business travel solutions available today.

Within the SAP Concur suite, you’ll find separate modules for managing travel plans and submitting reimbursement requests for travel-related expenses. Concur Expense’s ExpenseIt app for travel expenses makes it easy to take pictures of your paper receipts and automatically categorize them to submit as expense reports. Meanwhile, Concur Travel lets you book your own business travel or make arrangements with your company’s preselected carriers, hotels, and other providers.

SAP Concur offers travel management solutions for organizations of all sizes — from small businesses to enterprise leaders. Business owners and managers can try Concur Expense and Concur Travel for free; individual users who have access to these tools through their employer can download the iOS or Google Play app to get started.

If you’re traveling with a group, it’s not always practical for each person to pay for their own expenses. Pulling out multiple credit cards to cover the group dinner bill is possible, but booking group tours and even airfare can be a hassle when done individually. That’s where Splitwise comes in. The app lets users track shared expenses and the balance owed by each person. This transparency can make it much easier to determine who owes what at the end of a group trip.

Simply download the free app, add group members and each of you can enter shared expenses as they occur. The app will divide up the total equally among all group members. PayPal and Venmo are both integrated into the app, allowing you to seamlessly settle up at the end of the trip.

Bachelorette parties can be challenging in so many ways, but the BACH app simplifies things with budgeting and planning tools designed to make bachelorette parties less stressful. Users can budget, plan and book all activities associated with their bachelorette party. You can even add your friends to the app to communicate and make planning decisions easier, as well as divide up expenses in the app.

While BACH is marketed around bachelorette parties, you can use it to book any type of group activity in participating cities. Use it to plan your girls’ getaway, Friendsgiving, reunion or virtually any other excuse to gather close friends. The BACH app is free to use, though there is a processing fee when you make a booking.

Trabee Pocket

The Trabee Pocket app provides both budget and expense tracking in a user-friendly interface. Trabee lets you set a budget and then enter your expenses to track how much you’re spending in different categories. The app also provides currency conversion, so you can get an accurate sense of your spending.

At the end of your trip, you can even export your expense data to a PDF or CSV file for future budgeting and tax purposes. Overall, this is a solid app if you want a free spending tracker app. Trabee is available on iOS and the Google Play store.

The great thing about Tripcoin is that you can use it without an internet connection, which is especially important if you’re traveling through remote areas. The app’s Dropbox integration also makes it possible to back up your data in case you lose your phone.

Tripcoin’s user-friendly interface makes it easy to set up a trip and break down your spending each day by expense category. You can find out how much you’re spending on transportation, meals, activities and other travel expenses, making it a great way to stay accountable and on top of your budget at each destination.

Tripcoin supports over 150 currencies, converging your spending automatically based on current exchange rates. This ensures accuracy in your budget tracking and ensures you don’t have to perform this tedious task yourself.

The bottom line

With the summer travel season on the upswing, having a travel budget tracker is more important than ever. Planning a vacation on a budget is one thing, but sticking to it can be very challenging. By utilizing some of these apps, you can stay on budget, cut down on unnecessary expenses and plan your travels more efficiently .

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Top apps for tracking business expenses

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• Best for capturing receipts: Expensify
• Best for comprehensive expense reporting: QuickBooks Online
• Best for beginners: Goodbudget
• Best for mileage tracking: Everlance
• Best for quick approvals: Emburse Spend

Gathering receipts from business trips and other expenses can be a tedious and painful process. At the end of the month, the last thing an employee wants to worry about is digging up the documentation they need for an expense report. The traditional approach to expense reporting uses up your team’s precious time and may even add to their work-related stress and frustrations.

SEE: Travel and business expense policy (TechRepublic Premium)

Expense tracking and reporting applications are solutions that help to alleviate some of these pains for both the employee and the employer. For the employer or manager specifically, being able to track spending can provide better and more immediate visibility into how well the business is handling money and if any changes need to be made to business travel policies.

If your business is interested in adding a business expense management tool to your tech stack but you’re not sure where to start your search, we’ve compiled a list of five of the best expense tracking solutions for business travelers. We’ll discuss these apps’ key features, pros, cons and pricing.

Top expense tracking solutions: Comparison table

Best expense tracking solutions for business travelers, expense reporting app faq, expensify: best for capturing receipts.

Expensify is great at capturing receipts, but that’s not all. In addition, it offers other helpful expense tracking features, including automatic mileage tracking, trip reminders, expense categories and flight delay notifications.

The problem with paper receipts is that they can be easily misplaced. Expensify allows you to immediately upload receipts into its app by taking a photo through your smartphone’s camera. Although most of the top expense reporting apps offer receipt capturing, Expensify’s approach is particularly effective and user-friendly.

Key features

• Integrates with various applications, including Uber, QuickBooks and Gusto
• Business travel mileage tracker using GPS
• Expensify business credit card
• Automatic receipt scanning for details
• Easy to tag, group and categorize expenses in a report
• Next-day reimbursement
• Complimentary receipt scans per month available with free version
• Automatic receipt reading can take longer than manual input
• Uploading PDF receipts is not as intuitive
• Collect: $5 per month per user
• Control: $9 per month per user

With the paid version, users get custom reporting, access control features and more.

QuickBooks Online: Best for comprehensive expense reporting

QuickBooks Online is a well-known accounting software package. It offers one of the most comprehensive expense reporting apps with several advanced features, including real-time dashboards, automatic bank accounts, PayPal and credit card sync. The app automatically categorizes expenses, although you can overrule that manually.

If your business already uses QuickBooks for accounting, then using it for expense reporting will be a natural fit. However, the interface can be challenging for new users, especially compared to other competitors that offer cleaner and simpler UI.

• Integrations with over 650 third-party apps
• Profit and loss report generation
• Customized reports with business logo
• Multiple permission levels for user access
• Accountant access
• Excellent security features, including firewall-protected service and encryption technology
• Ability to link credit card and bank accounts
• Automatic expense tracking in multiple currencies
• Not-so-friendly user interface
• Simple Start: $30 per month
• Essentials: $55 per month
• Plus: $85 per month
• Advanced: $200 per month

QuickBooks Online has frequent discount offers for each of its plans.

Goodbudget: Best for beginners

Goodbudget is ideal for business users who want to report expenses with a simple and easy-to-use app. Goodbudget offers “digital envelopes,” allowing users to more easily track their expenses, savings, taxes and more. Users can also view the data with graphs for a quick visual representation. Goodbudget’s intuitive user interface means it takes little time to figure out how to use the app.

If you don’t want an app with a steep learning curve, Goodbudget could be the best choice for you. However, there are a few downsides to consider when making your decision. With this app, you need to manually enter expenses, as there is no automatic scanning. It is also lacking an auto-sync feature for bank accounts and credit cards.

• Imports for bank transaction files
• Support for multiple users and devices with the paid plan
• Debt Accounts feature to track payoff progress
• Ability to sync and share budgets across users
• Friendly user interface
• Support for multiple devices through auto-syncing
• Limited features
• Manual inputs needed
• No syncing with bank accounts and credit cards
• Plus: $8 per month or $70 annually

Everlance: Best for mileage tracking

Everlance is an expense tracking app for businesses and self-employed professionals. It is ideal for users who need to track mileage, simplify reimbursements and meet tax compliance requirements. The app allows users to track 30 business trips per month for free, but if they need more, they can subscribe to a paid plan.

Everlance is one the few expense tracking apps that offers automatic mileage tracking in its free version. The free version comes with a seven-day premium trial, so you can test it before deciding if the paid plan is worth it. Finally, Everlance’s customizable workflows are excellent, giving you the ability to set custom expense rules and automate recurring expenses.

• Automatic mileage tracking
• Long sessions tracking
• Customizable workflows
• Team reporting
• Ability to export mileage reports to different formats
• All plans have an unlimited number of users
• IRS-compliant mileage log
• Mileage and expense tracking in one app
• Free plan does not link to bank accounts or credit cards
• Paid plans can get expensive
• Mileage Tracking and CPM Programs plan: $12 per user per month
• Fixed & Variable Rate (FAVR) Programs plan: Contact Everlance for more information

Emburse Spend: Best for quick approvals

Emburse Spend offers some of the fastest processing speeds on this list. Users can input expenses from various sources, including receipts and credit card transactions.

One of the key features of Emburse Spend is the ability to automate expense approval hierarchy, making it faster to approve expenses. In addition, you can add expense policy rules, which can automatically check each report’s levels of compliance before submission. The simple dashboard further expedites the approval process.

• Budget control features to limit expenses
• Expense reconciliation through multiple devices and users
• GPS mileage tracking
• Automatic credit card monitoring
• Quick approvals
• Direct reimbursement for employees
• Integrations with many top accounting software solutions
• Many features available in free version
• Users report technical issues with receipt scanning and reimbursement

Emburse Spend primarily advertises its free version. However, interested prospective buyers can talk to the Emburse team directly if they would like a quote for a customized package.

What is the best way to track expenses?

The best way to track expenses is with an expense tracking app that stores data and automates several steps of the process. The top expense tracking apps allow users to capture receipts and automatically scan them to gather information such as date, bill amount and location. Expense tracking apps are ideal for companies with frequent business travel and/or companies with multiple employees and departments needing to track expenses.

SEE: Payroll processing checklist (TechRepublic Premium)

There are a variety of methods to track business expenses. The traditional method is to record all expenses in a notebook or personal ledger and store all of the receipts. This method has become outdated, as it’s inefficient and prone to data loss and errors. A better way to manage expenses is to use an expense tracking app.

What are expense trackers used for?

Whether it’s a small business or a large enterprise, tracking expenses is vital to the business’s health. Expense trackers allow employees to track their expenditures along with receipts or other documents that are needed to verify the expenses.

Employees can use an expense tracking app to get reimbursement for their spending on business-related activities. If they have used a company credit card , the expense report can be used to monitor and verify the expenses.

While tracking and verifying expenses is important, employers prefer that expense tracking does not interfere with other job responsibilities and duties of the employee. Expense tracking apps come in handy, because they allow the employee to capture photos of receipts through their smartphone, send the expense report for approval to their supervisor and utilize other expense management features to maximize efficiency.

How to choose the best expense tracker app

You must consider several factors to choose the best expense tracker app for your business. It is best to start by making a list of priorities or features you need. For example, if you have employees that do a lot of business travel on the road, you would benefit from using an expense tracking app that offers GPS tracking, making it easier for users to track their mileage.

SEE: Mobile device security policy (TechRepublic Premium)

Similarly, if you plan on integrating the app with your existing tech stack, check compatibility before making your decision. Other factors to consider include automatic syncing with bank accounts and credit cards, price, and ease of use. Most expense tracking apps offer a free version, so it’s a good idea to try the app for a few days before making the purchase.

Read next: Top invoicing apps for small businesses and self-employed individuals (TechRepublic)

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Best expense tracker app of 2024

Use a smartphone and the best expense tracker apps and software to keep tabs on spending

Best overall

Best simple app, best automated app, best for enterprises, best integrated, best for ease of use, best simple option, also consider.

• How we test

The best expense tracker apps make it quick and easy for you keep track of your spending, whether working from the office, from home, or on the go.

1. Best overall 2. Best simple app 3. Best automated app 4. Best for enterprises 5. Best integrated 6. Best for ease of use 7. Best simple option 8. FAQs 9. How we test

If you're in business, one of the trickiest issues can be managing your accounts effectively. However, using the power of the best expense trackers on the market can streamline how you record your income, expenditure and more.

Even with the use of accounting software , it's one thing to keep up with your billing and invoicing , but another to manage irregular expenses such as store receipts and travel tickets.

Worse still is that those small expense receipts can become easily misplaced, not least by getting mixed up with your files of normal invoices and end up in the wrong date range, or even thrown away in the trash. 

Reader Offer: 50% off 6- or 12-month plans QuickBooks is a comprehensive solution to small business finance, covering all the essentials from payroll, to estimates and invoicing, along with employee time tracking. 

US readers: Click here to start UK readers: Click here for a free quote

Preferred partner ( What does this mean? )

Reader Offer: Free quote Corporate cards. expenses. bills and payroll, Rippling brings all four types of spend into a single place. Rippling offers a fast way to reimburse employees and contractors for corporate expenses, wherever they are in the world and in all currencies. Starting from $8 per user, per month . 

Luckily, there are a number of software and apps available for managing your expenses, and we've picked the best expense tracker apps here.

Some of these are cloud-based, and allow you to use an app on your smartphone or other mobile device to  not only enter the amount but also scan the receipt to create a digital image. This makes it much easier to keep a copy and file it away in case it's needed by your accountant or even someone from your tax office, plus in just using your phone you can do this on the move.

Additionally, the ease by which document scanning can now be done by an app means that you can keep on top of deductible expenses, helping ensure you bank the profit due to you and pay less on taxes.

This becomes an essential concern the more employees a business has, as lost receipts are literally money thrown away. Software that allows businesses to keep a proper record of expenses isn't just more efficient, it's also more profitable.

So read on to see our list of the best expense tracker apps and software to help manage your expenses.

We've also highlighted the best tax software .

The best expense tracker app of 2024 in full:

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

1. QuickBooks

Our expert review:

Reasons to buy

Reasons to avoid.

QuickBooks is one of the most popular and effective accounting applications for businesses of all sizes. Available on a variety of platforms, the app aims to keep all aspects of your accounting process running smoothly. There’s a big emphasis on expense tracking here.

There are real-time dashboards so you can keep up-to-date with all your financial transactions as they happen, and you can download bank account data automatically. That way, you won’t have to waste time typing information into spreadsheets.

You can also track invoices to ensure you get paid on time and chase them up when a client’s payment is overdue. The app even provides sales tax tracking compliant with tax standards, and you can capture all your receipts on your mobile device. Perhaps best of all for smaller firms, this is one solution that won’t break the bank.

And it's getting better all the time. You can also get QuickBooks Self-Employed, QuickBooks Online Accountant (QBOA) and QuickBooks Assistant.

Read our full Quickbooks online review.

QuickBooks - Get 50% off Save time, track money, and get important insights from one of the best expense tracking packages on the market. Better still, you can currently explore the power of QuickBooks with a free 30-day trial. From there, enjoy savings of up to 50% off the normal price. 

• ^ Back to the top

Formerly known as Xpenditure, Rydoo positions itself as paperless expense reporting app for growing business and enterprises. It aims to streamline the way you track expenses, and allow you to do so without having to spend money on an accountant. 

The app saves you lots of time in this respect, avoiding manual input and paper-based expense reporting. In terms of capabilities, you can upload receipts via the app or email. Once you’ve done that, it’ll extract the most important data and order all this based on projects and categories.

Within the app, there’s the option to log cash advances and mileages, and you can set up offices, branches and groups to organize how you use the software and to improve your financial policy. For your records, you can generate reports in the form of XML, PDF, CSV and XLS files.

Read our full Rydoo review .

Rydoo - Deals for every kind of business Get a great deal on any one of the Rydoo packages, ranging from Starter at $7 per user per month through to Growth for $9 per user per month and on to the beefy Enterprise package. There are Rydoo packages to suit all kinds of business size and you can start with a comprehensive demo to see how it all works. Start a free trial today.

3. Expensify

Expensify is an automated business app that aims to manage your expenses in real-time. The app wants to cut out all the hassle in accounting and ensure your books are kept up-to-date, letting you worry about other things.

Through the app, you can scan your receipts and log your outgoings. It’ll then generate reports and submit them to you for approval. And because Expensify analyses your company policies, it knows exactly what to send. 

What’s also useful is that the software sports an automatic reimbursement system. The latter will rapidly deliver money to employee bank accounts based on your accounting reports. Because the app is cloud-based and real-time, all changes are remembered. You needn’t worry about losing important financial data.

Read our full Expensify review .

Expensify - Save up to 50% Get up to 50% off Expensify, which is one of the leading lights in the expense tracking software marketplace. Businesses will find the likes of the Collect option, which is priced from $5 per user per month or the Control package from $9 per user per month when you enroll for the Expensify Card a real boon.

4. Concur Expense

Concur Expense by SAP is a business finance app that covers a number of areas, from invoicing to expense management. Positioned as an ecosystem and open platform, the app will help you stay compliant with regulations and optimize expense performance.

With the expense side of things in mind specifically, there’s an app that lets you take pictures of receipts and submit them to make expense claims. Bosses can quickly manage and approve them with the software, and everything is tightly organized. 

You can add as many business bank cards as you want, and there’s also integrated enterprise resource planning (ERP) to give you a complete view of your budget and forecasts. The software analyses all your data and ensures it’s fully compliant with tax rules and regulations, plus Concur is protected by corporate-grade security, too.

Read our full Concur Expense review .

SAP Concur Expense - Powerful reporting on tap Say goodbye to manual expense reporting and lost receipts with the power and precision of a SAP Concur Expense account. Test drive the software for free or arrange for a demo to see how it ticks and then tailor a package to suit your business size.

Hurdlr is an expense tracking app that aims to make the whole process simple, automated, and more efficient, helping to increase your tax deductions.

Specifically developed for freelancers, realtors, hosts, drivers & couriers, Hurdlr offers to auto-track mileage as well as every expense, so that you can claim for every deduction due to you.

The software can also provide real-time status updates of your profit before and after tax, on top of tracking your income and expense streams in a single place.

You can also link the app to your financial accounts, and the app can even be used to automatically send your tax filings to your CPA.

Altogether, Hurdlr offers a comprehensive range of features along with expense tracking, and their recent acquisition of Deductr can only help increase their list.

Even better is that there is a free tier available.

Read our full Hurdlr review .

Hurdlr - Try it free Hurdlr automatically tracks all of your mileage, expenses, income streams, and tax deductions in real-time. There are plans to suit all business needs, with Premium from $8.34 a month and Pro for $16.67 a month . Alternatively, there's a completely free edition or an Enterprise package with many extra features.

6. Zoho Expense

Zoho Expense comes from business software specialist Zoho and is an expense tracking app aimed at small to medium sized businesses (SMB).

The application can automatically turn receipts into expense entries and several can be grouped together into a single report. There’s also the possibility to import card transactions and forward expenses from your inbox.

Receipts are stored in the cloud, so you don’t have to worry about receipts fading or getting lost.

For organizations, it’s possible to set policies about spending limits and to monitor an employee’s expenditure or any policy violation. The addition of instant approval makes life easier for both the business and employee.

Finally, there are UK specific features. VAT is automatically calculated and mileage expenses are calculated at HMRC rates.

Read our full Zoho Expense review .

Zoho Expense - Comprehensive expense management For over 5 years Zoho Expense has helped tens of thousands of businesses streamline corporate travel, automate expense reporting, gain complete control over spending, and get crucial financial insights to stay two steps ahead. Enjoy a free trial or get a demo to see how it all works.

7. Pocketguard

Pocketguard is perfect you’re often in the position where you’re feeling a little bit nervous about just how much you're spending. This is a financial management app, for both Mac OS and Android, plus there’s a desktop edition too. 

However, if you're looking for a handy quick reference guide to your finances at any time of the day, or night, then the mobile edition of this package is certainly one to try. 

It’s available for both the US and Canadian markets and allows you to get all of your incoming and outgoings into one convenient place and subsequently get budgeting much more efficiently thanks to its central In My Pocket star feature.

Pocketguard comes in a basic edition, which is still pretty well stacked, that comes with no cost attached. If you’re suitably smitten with what it does then you may want to boost the usability by plumping for the Pocketguard Plus model.

Read our full Pocketguard review .

Pocketguard - Simple expense tracking PocketGuard makes it easy to take control of your money, optimize your spending and grow your savings automatically. Better yet, it's easy to sign up and try the software for yourself. Even in its most basic guise the package has plenty of features, but get the best from Pocketguard by heading for the Plus edition .

The marketplace for expense trackers has grown a lot in recent years, with many other options available depending on your requirements. Take a look our reviews of:

• Chrome River
• Webexpenses
• ExpensePoint
• ReceiptBank
• ExpensePath

Best expense tracker app FAQs

Best expense tracker apps and software: how did we choose.

We've spent time using the best expense tracker apps and software collection assembled here to see just how well suited it is for business use. 

The software has been evaluated for power, performance and reliability. However, we also keep an eye on just how easy expense packages are to use in day-to-day workplace scenarios.

You may well be looking for an expense tracking system that will be used by many different employees, which means that usability is a big part of the package.

On top of that we've also taken a look at what levels of support are available with expense tracking software. Ensuring that you'll have someone on hand to help you through any issues further down the line is always a bonus and in many ways one of the most important aspects to think about.

How we tested the expense tracker apps and software

When testing the best expense tracker apps and software we'll try each selected package on a compatible mobile device, or laptop, depending on the platform it has been designed for.

First and foremost, we look for ease of use because simplifying the process of managing your finances is the whole point of an expense tracker. We look for versatility, flexibility and how well the package integrates with things like the best tax software .

In addition, being able to use the same data from the best expense tracker apps and software with the best accounts software is vital too. Knowing that you can amalgamate all of your figures, quickly and easily is a large part of the appeal of software like this.

We also evaluate the value for money aspect of the best expense tracker apps, and check that each package delivers everything as expected. The same goes for any desktop editions of the same software.

Read more on how we test, rate, and review products on TechRadar.

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Rob Clymo has been a tech journalist for more years than he can actually remember, having started out in the wacky world of print magazines before discovering the power of the internet. Since he's been all-digital he has run the Innovation channel during a few years at Microsoft as well as turning out regular news, reviews, features and other content for the likes of TechRadar, TechRadar Pro, Tom's Guide, Fit&Well, Gizmodo, Shortlist, Automotive Interiors World, Automotive Testing Technology International, Future of Transportation and Electric & Hybrid Vehicle Technology International. In the rare moments he's not working he's usually out and about on one of numerous e-bikes in his collection.

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The 7 Best Expense Tracking Apps for Smarter Business Travel

Expense reports aren’t fun. Manually scouring through paper receipts then keying in every transaction from the past month is stressful—another thing you don't have time for at the end of the month.

It doesn't have to be that hard. You could snap photos of receipts with your phone—or with an expense reporting app, you could quickly log expenses and send them to finance to review, approve, and reimburse automatically. It might be even simpler—the best apps can automatically find business expenses on their own.

Don't type in those receipts from your wallet. Instead, here are seven of the best expense reporting software, with tools for freelancers, business teams, and even those who need to track miles driven. They're the tools your business needs to perfect the expense reporting process and give your team more time to do their jobs.

The Best Expense Reporting Apps

How we evaluate and test apps.

After years of manually keying in expenses after each business trip, it was time to find a better way to create and process expense reports. We researched and tested twelve expense report apps and narrowed our favorites down to the top seven. Criteria for expense reporting apps to make it to the top seven include:

Have an intuitive interface for both field employees and finance

Make it genuinely easier for employees and finance to fill out and approve expense reports

Have a standout feature that differentiates said application from the competition

These apps each help you track expenses—with many of the same features such as importing expenses and tracking mileage. Then, they each have their own special focus, with tools to use GPS to track miles, scan receipts from your phone, and more.

Here are the apps that made the cut:

Expensify (Web, Android, iOS)

Best for automated expense tracking of popular business services

Expensify makes expense reports practically write themselves. Link your Expensify account to common business services including Uber, SaneBox, Oracle, and more. When a purchase is made, Expensify will automatically log the purchase amount, attach the receipt, and sends it to whoever is responsible for approving purchases.

Expensify has other cool features, too, including Applicant Reimbursement. This lets you create temporary Expensify accounts for job applicants when they travel to your office for interviews, or consultants who are working with your team on a short project. Your team can set per-diem spending limits, and applicants are reimbursed to their checking account the next day. Additionally, Applicant Reimbursement integrates with recruiting software Greenhouse so you can track an applicant’s application status and purchases in one place.

Your finance department will love Expensify. It integrates directly with QuickBooks and other financial software your team is already using to easily balance books at the end of each month. Expensify’s dashboard is great too, with easy access to your team’s purchases in real-time so management can approve or deny expenses with a click.

Expensify Price: from $5/month per user Team plan for basic expense tracking, online reimbursement, and QuickBooks and Xero integration

Automate your expense tracking from thousands of apps with Zapier's Expensify integrations .

Zoho Expense (Web, Android, iOS, Windows)

Best for automated expense reporting from company cards

Have a company card? Zoho Expense is the expense tracking app you should use. It integrates directly with most major corporate credit card issuers in the United States, Canada, and Europe, and automatically pulls in your credit card purchases each day. All you have to do is code the expenses and add pictures of receipts using Zoho Expense's mobile app, or upload scans from your computer.

If your bank isn’t supported (or if you don’t want to link your card), you can manually upload your credit card statements and Zoho Expense will automatically parse each transaction into a separate expense on your report—something that worked quite well in our testing.

Zoho Expense is best on mobile. Not only can you scan receipts, but you can submit full expense reports and track miles driven on the job. You can even submit and approve expense reports from iMessage on iOS.

Zoho Expense Price: Free for 3 users and 100 receipt scans; from $15/month for 10 users, plus $2 per additional user Standard plan for unlimited receipt storage and scans, along with workflow tools

Xpenditure (Web, Android, iOS)

Best for insights into company expenses

If you’re an employer, you want to know where company funds are going—especially when you trust in employees to charge things to company accounts. For better insight into your company expenses, look no further than Xpenditure .

As you’d expect, Xpenditure makes it easy for employees to record expenses. Not only can you record expenses on the mobile app and website, you can also forward receipts to Xpenditure via email. This makes it easy to expense hotel stays, airline tickets, and Amazon purchases without having to upload a receipt manually—just forward the receipt from your inbox.

You can then break down employee purchases by category, projects, or office location, giving you useful data for future budget planning and an easy way to track where company money is going. Additionally, you can add company spending policies to Xpenditure so you’re notified instantly when an employee submits an expense that isn’t in-line with company code.

Xpenditure Price: from $4.27/month per user Single plan (billed annually) for expense report rules

MileIQ (Web, Android, iOS, Windows Phone)

Best for mileage tracking

Anyone who drives for work knows how tedious logging miles can be. You have to check your car’s odometer before and after every drive, calculating exactly how many miles you drove to pick up copy paper from the office supply store. There has to be an easier way, right?

There is: MileIQ .

MileIQ is expense reporting software created for people who drive for work. When you hop in your car, just open the MileIQ mobile app and start logging your miles with a tap. At the end of your drive, you’ll see how much you’re eligible for reimbursement. Then, can export your driving records as an automatically generated expense report to give to your employer at the end of the month.

MileIQ isn’t just for corporate and small business users, though. Uber and Lyft drivers, delivery drivers, and other independent contractors can use the application to track miles driven on the job. This makes it easier to deduct gas and other vehicle related expenses on your tax returns.

MileIQ Price: Free for up to forty rides per month; $5.99 per month Premium plan for unlimited rides

Abacus (Web, Android, iOS)

Best for automated approval workflows

After expense reports are submitted at the end of every month, finance has to read through each transaction on every expense report, ensuring they’re in-line with company policy. This can take days to complete and siphon valuable time away from other company needs.

Abacus speeds up this process with expense approval workflows. In the app’s admin panel, you set certain expenses to be automatically approved and others to automatically require a manual review. For example, you can set all air travel purchases under $300 to be automatically approved but require all technology expenses over $1000 to be signed off by the CFO before reimbursement. You can add as many of these parameters as you’d like to automate your expense approval process, giving your finance department their valuable time back.

Abacus Price: from $9/month per user Starter plan for basic expense reporting and automation workflows

Automate your expense tracking from thousands of apps with Zapier's Abacus integrations .

Shoeboxed (Web, Android, iOS)

Best for mailed-in receipt scanning

Have lots of paper receipts that need digitized? Before you whip out your desktop scanner, consider Shoeboxed . Its expense reporting platform includes a nifty feature called The Magic Envelope . Shoeboxed will send you one (or more) postage paid envelopes every month that you can fill with receipts and drop in your mailbox. In a few days, your receipts will be scanned, uploaded, and parsed into Shoeboxed expense reports magically.

Magic Envelope isn’t limited to expense reporting either. You can use Magic Envelope to digitize receipts for personal expense tracking, tracking tax write-offs, and business card management. The service promises that all of it’s scans are human-verified and accepted by the IRS and CRA, so you can rest assured there won’t be any surprises come Tax Day.

Do note that Shoeboxed’s expense reporting is geared towards freelancers and small businesses. This is because, unlike others on this list, it doesn’t have an admin panel for approving and denying expenses. However, it generates beautiful PDF expense reports that you can email to clients—or your company's finance team.

Price: from $15/month Lite plan for fifty digitized receipts each month

Certify (Web, Android, iOS)

Best for making better purchasing decisions

Like most other apps on this list, Certify makes it easy for employees to submit expense reports and for your finance team to approve expenses for reimbursement. However, Certify stands out because it helps your team make better travel purchases with SpendSmart —its business travel-centric review board.

After submitting an expense report with Certify, the app asks your employees if they’d like to fill out an optional survey about their previous month’s travel. These surveys are simple and only ask for a quick rating and optional text review of the places they visited. Your team can then view this data and use it to make better informed decisions when booking travel and off-site meetings.

For business travelers, this is more useful than a traditional travel review service like TripAdvisor as the reviews are created by other business travelers—not leisure travelers. If your company is planning a conference at a hotel in Orlando, chances are your employees don’t need to know how close it is to Disney World—they care about fast Wi-Fi, free coffee, and large conference rooms.

Certify Price: from $8/month per user Now plan for core features

Other Expense Report Apps

Still looking for the perfect expense report app? Here are a few more options to consider:

And there you have it: the best expense report apps. They may not take all the pain out of filling out a month-end expense report, but they do speed up the expense reporting process for employees and the approval process for your finance team.

Does your team use an expense report app on this list? Have a favorite that we didn’t include? Sound off in the comments below.

Still need to scan paper documents, sign approval forms, or fax expense reports to your accountant? Check out these 24 best apps to sign, scan, and fax documents .

Image Credit: Header photo by Josh Sorenson via Pexels .

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Andrew Kunesh

Andrew is a freelance writer and user experience nerd from Chicago, IL. In his free time, you’ll find Andrew trotting the globe in search of the perfect cup of coffee. Follow @andrewkunesh on Twitter.

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Traveling can be wonderful only if you can enjoy every moment of your trip, starting from planning to getting home safe and sound, and not broke of course. This is why it’s really important to think about your travel budget and here it comes some travel budget apps you can use to manage your expenses and enjoy your travels.

Every travel has it’s own budgeting tips, plans and a way of spending. In order to calculate and track travel expenses, I’m suggesting those budget-tracking apps to help you plan your trip, or let’s say plan the way you’re spending your savings.

Budget travelers (frugal travelers) and backpackers don’t travel the same way as those travelers who enjoy luxury hotels and rent a Lamborghini while on a trip. But all of them need a spending plan to track every penny while on the road.

To enjoy the best of your trip, you need to know some basics about managing your spendings, get away from overspending and stop stressing over money. You can do all of this by creating a travel budget.

That’s the beauty of the listed travel budget apps below. You don’t have to make the budget manually, you’ll save time and focus on having fun.

Other features that travel budgeting apps offer is to make it easy packing, navigate your destination , and most of all help you plan your trip by booking good hotels and flights based on your budget to make the vacation stress-free.

Which Travel Budget Apps should I use?

We did check more than 50 travel managing apps before writing this article. The list above contains the best travel budget apps, based on several factors like:

• App size : Some apps need more than 100mb storage space. This list includes only expense apps with less than 10mb size.
• Privacy : All apps respect your privacy when connected to your bank account.
• App score : Every app has at least 4/5 customers and user reviews.
• Functionalities : All apps work offline, and don’t require registration or payment.
• App Price : The best apps aren’t free. Those who provide true help to travelers can be smaller apps with limited features but still provide great results.
• App Compatibility : Some apps don’t work on all devices. We made sure to include those working on major devices and on both iOS and Android systems.

Trabee Pocket

One of the best travel expense apps available in the market; offers great features to help you manage your overall spending habits, you can set a trip budget , share budget reports and organize your expenses by categories.

Trabee Pocket lets you see how much money you spent, and how much you still have in your pocket or bank account. You can also set a budget and make sure not to encounter any financial emergency while abroad.

This app is a true travel budget manager and tracker. It supports multiple currencies and a real-time converter to check the price in your local currency.

With the predefined categories that Trabee Pocket provides. You can make multiple budget reports like how much you spent on public transportation, food & restaurants, souvenirs, museums and much more.

The app offers a great option to export the budget reports into CSV and XML files, an easy way to share and save you reports for a better understanding of your spending habits.

A great option offered by Trabee Pocket is taking pictures , recipes photos, add notes about the spending you made, all of this to easily manage your expenses without blowing your budget.

Pictures can be for a cup of coffee and where you got it from, or even a picture of a souvenir to remind yourself how much you spent on the road.

Get Trabee Pocket on Google Play or App Store .

The app isn’t just a travel expense tracker app, it’ also a travel planning app . It includes some features that help you a lot while planning your trip , by making a saving plan or defining your travel budget before hitting the road.

Card payment will be available once you connect the app with your bank/card account. So you don’t have to add the expenses manually every time, even if the manual option is available on the app.

Also, Spendee provides a good feature to help you save money by tracking your income and managing expenses before you go on a trip. It helps a lot when planning your travels.

Another great feature is the option to add multiple users to manage expenses on one account. They call it  shared wallets , a great way to track your spending while traveling in groups or with family.

The app has its own  currency exchange system . The feature requires an internet connection and you can add expenses in multiple currencies. Suitable for those traveling to a foreign country while using a local credit card .

By using Spendee you can set an overall budget for your entire trip and stick on it, the app will send you notifications if you reach your daily budget.

Get Spendee on Google Play or App Store .

Trip Expense Manager

The app is 100% Travel related , track every penny while traveling solo or in groups. The app developer said, “I searched Google Play and didn’t find any good travel expenses app that fulfills travelers requirements”. So he/she decided to create an app that is perfect for group and solo travelers .

Some of the features making Trip Expense Manager one of the best budget apps ; are creating multiple trips and managing expenses on one account.

You can also add places and destinations (sort of a travel bucket list ) and write some descriptions or notes for a future visit.

For group travelers, it’s important to have the possibility to split the bill and calculate travel costs. With Trip Expense Manager it’s possible and you can also share the budget reports with other travel companions.

The app also provides categories, charts and a currency converter. While the multiple currencies option requires an internet connection to fully work. It can be a very helpful option when visiting multiple countries.

Get Trip Expense Manager on Google Play .

Another travel-related app is TripBudget, some of the outstanding features are the option to plan a trip based on a fixed budget . You can make trip budget plans before traveling, and track trip expenses when you start your trip.

A great option offered by TripBudget is the possibility to compare the estimated budget on the same trip by making several versions of a single trip. One of the best features I love about TripBudget while planning any trip or multiple trips at once.

After you create your trip budget (Plan Mode) you can switch directly to the Spending Mode once your trip begins. Start tracking expenses in real-time and compare with the Budget Plan you already made.

The app also provides the group travel option , share, split bills and make trip budgets for multiple travels. It can be done on the Plan Mode or while traveling via the Pending Mode by adding other travelers to the group.

TripBudget automatically (requires internet connection) converts expenses into/from your local currency. But a good feature with this app is the possibility to fix currency rates for every trip budget.

Another good feature is that you can add Discounts and Taxes. Those are usually hidden expenses that can ruin your trip budget.

The best features that TripBudget provides is the GPS localization , used to track expenses from specific locations and destinations. A great feature for travel foodies and those travelers who enjoy exploring new places.

The TripBudget is totally Free , doesn’t contain ads , and no in-app purchase is required. Even if it’s a Beta version but the functionalities are above expectations and really a must-have app on any traveler’s phone.

Get TripBudget on Google Play .

Toshl Finance

The app isn’t just a Travel budget app, Toshl Finance is a complete Financial app with a lot of features. Some of them are travel-related and those are the options I’m going to cover regarding this app.

A great option in Toshl Finance is the possibility to import past transactions , from different financial services (Banks, Cards, Digital Currency). A good feature to check your past trip’s expenses and make sure to prepare an even better budget plan for the next trip.

With Toshl Finance you’ll be able to access your expenses reports from various platforms using the Toshl web app . As I already said, it’s a complete financial app with various options to choose from.

The option to connect multiple bank accounts, credit cards, and other financial services is a good feature too. But the best thing is the possibility to connect PayPal and Crypto-Currencies as well.

The Toshl Finance app is free , but not totally , you’ll get only 2 financial accounts and 2 budgets with the free version, also no photos if you’re not paying for a subscription.

The app offers two subscriptions to get unlimited budgets and accounts, also to take pictures (receipts, locations…) and to import transactions from your banking accounts. (Check if your country is supported before downloading the app)

What makes Toshl Finance the last app on my list, it requires an internet connection for every task, some of the features doesn’t load at all if you’re working offline, not the best feature for travelers.

Get Toshl Finance on Google Play or App Store .

Other Travel Expense Apps you may consider:

I already picked the best travel expense apps I feel more comfortable with, I do travel in Europe and Asia mostly, so for those traveling in the USA and other destinations you can check the above list.

Those apps aren’t free , contains ads and some of them get very bad reviews when it comes to Privacy Policy (especially when connecting bank accounts) so be careful before using or purchasing any of those travel-related apps:

In order to manage funds, the Goodbudget app is using the envelopes’ concept . First, you’ll have to create a category (envelope) and assign a budget, the category can be for flight tickets, hotel booking or even a package.

The app is free and gives only 20 envelopes without the subscription, for more, you’ll need to pay for it.

Goodbudget is available for iOS and Android .

Travel Budget Tracker

The best thing about Travel Budget Tracker is the option to work offline in all conditions, very useful for those travelers willing to enjoy a trip without the internet ; and only looking to spend their savings without blowing the budget in one day.

With Travel Budget Tracker you can also create categories, assign a budget and export budgeting reports.

Travel Budget Tracker is available for iOS and Android .

Spent is an ordinary expense-tracking and budgeting tool . It comes with many features like receipts’ scanning , multiple categories, banking features, and the best feature is the easy interface.

Another great feature is the cashback program when you make purchases. Still, this option is limited to some countries and a small list of companies to use with.

Spent is available for iOS and Android .

This app works as a money management tool, can be sync with your bank account to track your income and expenses as well. The manual option is also available in the Mint app.

Mint app is free , but you’ll have to watch ads , a lot of ads. Also, keep in mind that Mint App works only in the US and Canada .

Mint is available for iOS and Android .

The Wally app doesn’t have the option to connect to your bank account, so you’ll have to perform all actions manually and enter every single transaction.

Other good features that come with Wally are location tracking , taking pictures , and of course the currency exchange .

Wally is available on iOS and Android .

What’s the best travel app for Business Travelers?

If you’re traveling for business and you need to justify the business expenses I’d recommend using  Toshl Finance , but better using the paid subscription and connecting your bank accounts with the app to get the best of it.

By using Toshl Finance you’ll be able to take receipts’ pictures, extracting financial data from the bank into the app, and also making spending reports for your business trip .

Travel budget apps for Group Travel

When traveling in groups, it’s mandatory to check your budget and the group’s budget, split bills and make sure every member of the team is paying. For this kind of trip, I’d recommend either TripBudget or  Trip Expense Manager .

The first one is more suitable when traveling in groups and planning the trip ahead , the second app will be more helpful if you’re making a one-time group journey between friends or family.

The most reliable travel app for Currency Exchange

Any travel budget apps list can’t be complete without talking about the most used and reliable app for currency exchange , I’ll have to add XE to the list because it’s a focused app that gives exact exchange rates in real-time .

The XE Currency Converter & Exchange Rate Calculator is a free and very trusted app, it provides accurate foreign exchange rates (requires internet connection) in charts and graphs, with options to monitor currencies and get rate alerts.

XE Currency apps are available on iOS devices, iPad,  Android , and even on BlackBerry .

When using XE it’s better to create an account (Free or Paid) to monitor currencies and get the best mid-market rate when planning your budget trip, you can also use the app offline (saves the last exchange rate) or create a widget on your phone for fast access and live view .

Bonus : XE provides a Travel App called XE Travel  it works like other travel budget apps, but some of the features are missing, I didn’t try it myself on any of my trips.

What is your favorite travel budget app?

Travel is about freedom, but it can’t be if you’re spending too much on things that don’t bring so much fun to the trip.

Also, you don’t have to sacrifice freedom and fun by avoiding things and activities that you’ll enjoy, use one of those apps as expenses tracker to stay on track and make sure every activity has a priority.

We’d like to know which expenses tracker you like, head over to the comment and share your experience or ask questions and will try our best to help you.

• https://smartlemur.com/best/apps/budgeting
• https://www.wanderingeducators.com/best/traveling/7-travel-budget-apps-keep-spending-in-check.html
• https://bemusedbackpacker.com/2016/02/02/top-budget-apps-for-travelling/
• https://matadornetwork.com/read/9-best-budgeting-apps-travelers/
• https://toomanyadapters.com/best-budgeting-expense-tracking-apps-travel/
• https://www.translateshark.com/blog/top-travel-budget-apps/
• https://money.usnews.com/money/blogs/my-money/articles/2017-05-31/5-best-travel-budget-apps-to-download-for-your-next-vacation
• https://www.guidingtech.com/travel-expense-apps-android/

RELATED ARTICLES MORE FROM AUTHOR

8 hotel alternatives and unusual places to stay, 7 less-known tricks to travel on a budget, top 5 best travel navigation apps for android and ios, top 3 travel translation apps (offline and online), how to plan my trip like pros.

Thank you for the information, happy to get additional information that is very helpful for me to find and determine the travel application that suits me.

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These are the best expense tracker apps of 2024

Prioritize your expenses with these top apps, available on multiple devices and highly rated..

Tracking your spending is often the first step to getting your finances in order. By understanding what you spend money on and just how much things cost, you can see exactly where your cash is going and areas where you can scale back.

It's easy to make this part of your everyday routine thanks to expense tracker apps that help you manage your money on the go. These apps certainly overlap with budgeting apps , but while the latter provides a big-picture view of your finances, expense tracker apps put more of an emphasis on your spending. These apps usually categorize your expenses and help you get a good idea of your purchasing behavior.

CNBC Select  set out to find which expense tracker apps are the best. We reviewed more than a dozen and narrowed down our list to the top ones, whether you want an app that easily captures all your transaction data, one that automates the expense reporting process at your job or one that holds you accountable by requiring you to manually input each one of your transactions. (See  our methodology  for more information on how we chose the best expense tracker apps.)

Best expense tracker apps

• Best app for planners:   Quicken Simplifi
• Best app for serious budgeters: You Need a Budget (YNAB)
• Best app for beginners: Goodbudget
• Best app for over-spenders:   PocketGuard
• Best app for small business owners: QuickBooks® Online
• Best app for employees' business expenses: Expensify

Best app for planners

Quicken simplifi.

$2.99 per month. No free trial, but users can request full refund within first 30 days.

Standout features

Users can run customizable reports based on their spending, income and savings. Personalized spending plan adjusts in real-time.

Categorizes your expenses

Yes, but users can modify.

Links to accounts

Yes, bank, credit card and investment accounts and loans

Availability

Offered in both the App Store (for iOS) and on Google Play (for Android)

Security features

Financial data from bank servers transmitted using 256-bit encryption

Terms apply.

• Syncs with bank, credit card and investment accounts
• Customizable reports based on income, spending and savings
• Robust investments dashboard
• Refund tracker
• Credit monitoring
• No free tier
• No bill pay feature
• Quicken data can't be imported

Who's this for? Quicken Simplifi provides users with a personalized spending plan based on their income and costs and adjusts it as they spend in real-time, allowing them to always see where their expenses stand. Its simple user interface also makes it easy for users to add planned spending like vacations.

[ Jump to more details ]

Best app for serious budgeters

You need a budget (ynab).

34-day free trial then $99 per year or $14.99 per month (college students who provide proof of enrollment get 12 months free)

Instead of using traditional budgeting buckets, users allocate every dollar they earn to something (known as the "zero-based budgeting system" where no dollar is unaccounted for). Every dollar is assigned a "job," whether it's to go toward bills, savings, investments, etc.

Yes, bank and credit cards

Encrypted data, accredited data centers, third-party audits and more

• Offers a 34-day free trial, and college students get 12 months free
• Designed to help you get out of debt
• YNAB website claims average user saves $600 in their first two months and $6,000 in their first year
• Syncs to your bank accounts and credit cards
• Users can set goals, customize spending categories
• Offers educational resources, such as budgeting advice and free, live workshops
• Personal customer support
• Security features include encrypted data, accredited data centers, third-party audits and more
• Costs $99 per year or $14.99 per month
• Customer reviews note that it takes longer to set up than other apps

Who's this for?  With YNAB , users use its zero-based budgeting system where every dollar is essentially assigned a "job." Whether it be to cover groceries, pay rent or go toward your credit card bill, users allocate every dollar they earn to something so no dollar goes unaccounted for. This process allows you to really see how each dollar gets spent.

Best app for beginners

Free for 20 total envelopes; $8/month (or $70/year) for unlimited envelopes

Allows couples to use the envelope system digitally for budgeting, and allows couples to track their debt

Yes, but users must manually input transactions since the app does not sync to your bank account

No, users must manually input purchases and transactions

Offered in both the App Store (for iOS) and on Google Play (for Android) and as a version for laptops

Information is secured using bank-grade 256-bit SSL

• Free version of the app
• Helps couples manage their money together, track spending and track debt
• Ability to share budget with your partner
• Digital envelopes help couples save for big goals that matter to them
• Money management courses and resources available
• Can't connect bank accounts so users must manually enter transactions

Who's this for?  When you're just starting to get your finances in check, Goodbudget is a solid go-to. Users will begin tracking their expenses by using the app's digitalized version of the envelope budgeting method  — a method where you divide up your cash into different spending categories with each category having its own envelope. This allows you to see your different expense types, how much each type takes up of your income and hopefully help you save money.

Best app for over-spenders

Pocketguard.

Upgrade to a Pocketguard Plus monthly subscription, for $12.99 per month, or a yearly subscription for $74.99 per year, which broken down equals $6.25 per month giving members an over all 50% savings.

Taking into account your estimated income, upcoming expenses and savings goals, "In My Pocket" feature uses an algorithm to show how much you have available for everyday spending

Yes, but users can modify

Major bank-level encryption, PIN codes and biometrics like Touch ID and Face ID

• "In My Pocket" feature uses an algorithm to show how much you have available for everyday spending
• Users can create savings goals
• Has bill payment tracker and bill negotiation feature (negotiated bills cost a fee)
• Basic version costs $74.99/year and premium version costs $155.88/year
• Some user reviews report that transactions are categorized incorrectly on occasion

Who's this for? Part of the reason to track your expenses is to make sure you don't overspend. With PocketGuard , you'll get alerted whenever one of your spending categories is almost over its limit, giving you a better idea of how much you can afford to take on.

Best app for small business owners

Quickbooks® online.

30-day free trial then plan options include: Simple Start for $15 per month, Plus for $45 per month and Advanced for $100 per month

Tracks your business expenses as they happen, as well as your income. Users can use app to do invoicing, accept payments, manage their cash flow, maximize tax deductions, track travel miles, run reports, send estimates, manage bills and 1099 contractors, plus pay employees

Yes, bank and credit cards, plus third-party apps like PayPal and Square

Accessible from any web browser and also offered in both the App Store (for iOS) and on Google Play (for Android)

Verisign scanning, password-protected login, firewall protected servers and the same encryption technology (128 bit SSL) used by the world's top banks. QuickBooks also offers multiple permission levels that you can set for additional users' access

• Offers a 30-day free trial
• Syncs to your bank accounts, credit cards and third-party apps like PayPal and Square
• Offers real-time dashboards so you can stay updated on all financial transactions related to your business
• The most basic "Simple Start" plan tracks income, sales and expenses, organizes receipts, creates invoices, helps you prepare your taxes, categorizes your business and personal trips, offers a QuickBooks Cash account, runs reports like P&Ls and balance sheets and includes 1 user
• "Essentials" plan, in addition to the above, helps you pay your bills, clock employee time and billable hours and includes up to 3 users
• "Plus" plan, in addition to the above, lets you oversees projects, track inventory and includes up to 5 users
• "Advanced" plan, in addition to the above, provides business analytics and insights, speeds up transactions, gives users access to VIP service QuickBooks Priority Circle that includes a dedicated account team and free online QuickBooks training, includes up to 25 usersQuickBooks offers a fourth "Self-Employed" plan for freelancers
• Security features include Verisign scanning, encryption technology (128 bit SSL) used by the world's top banks and customized access for other users
• Costs range from $15 per month to $100 per month, depending on the plan
• Some user reviews complain of glitches in app and a not so user-friendly interface

Who's this for? QuickBooks Online is ideal for small- to medium-sized business owners because it allows them to connect to their bank accounts, credit cards and other third-party apps like PayPal and Square.

Best app for employees' business expenses

Free for up to 25 SmartScans of receipts per month. For unlimited SmartScans, pricing is as follows: six-week free trial then for employees, individual pricing is $4.99 per month. For companies, group pricing starts at $5 per user, per month

Individuals can track receipts and submit expenses to their employer. Users scan their receipts and the app will automatically read the receipt then translate it into a logged expense. Also offers mileage and GPS tracking and automatic credit card importing

Yes, but users can customize

Yes, bank and personal/company credit cards

Two-factor authentication so users input a generated code when logging in; banking data is protected by world-class security standards and compliant with Privacy Shield and GDPR requirements

• Free to use for up to 25 SmartScans per month
• Offers a six-week free trial for unlimited SmartScans
• Designed to help you get your expenses done quickly while on the go and in real time
• Expensify website claims expense reports with Expensify take 83% less time
• One-click receipt scanning and SmartScan automatically transcribes receipt details with the date, merchant and amount
• Receipts are automatically coded and categorized once user takes photo and assigns to a report or emails their receipts to [email protected]
• Users can split their expenses by using the ExpensePoint feature to split the cost
• Allows users to track their mileage by manual entry, odometer readings or by using the GPS
• Web dashboard shows spending by different categories and uses time references
• Automatically generates and submits expense reports for automatic next-day reimbursement
• Users can share or print documents/expense reports from the app for review
• Lets users send and receive money via Venmo
• Connects to apps like Uber, Lyft and HotelTonight for automatic receipt import and transcription
• Security features include two-factor authentication, world-class security standards and Privacy Shield / GDPR compliance
• With a group plan, employers can integrate with their accounting software, including QuickBooks, Xero, NetSuite and others
• Two plans offered for individuals: "Track" is $4.99 per month, with unlimited SmartScans, automatic mileage tracking and categorizing expenses; "Submit" is $4.99 per month and, in addition to the above, automatically submits reports for reimbursement, submits receipts
• Two plans offered for groups: "Collect" is $5 per user, per month and, in addition to the above, automates receipt collection and reimbursement, auto-syncs to accounting software and offers free Expensify card with auto-reconciliation; "Control" is $9 per user, per month and, in addition to the above, manages approval workflows
• Costs $4.99 per month for individuals and starts at $5 per user, per month for groups
• Some user reviews report that the interface isn't intuitive

Who's this for? Expensify is a solid choice for employees who are often filling out expense reports — a painfully time-consuming task. Its SmartScan technology allows users to just snap photos of their receipts and it generates an expense report for them. Once an expense report is approved by a company admin, users can get paid as soon as the next day.

More on our top expense tracker apps

$2.99 per month; no free trial, but users can request a full refund within first 30 days if not satisfied

Yes, bank, credit cards, investments and loans

[ Return to summary ]

Free for 20 total envelopes; $8 per month (or $70 per year) for unlimited envelopes

The app offers a free version, but users can upgrade to a Pocketguard Plus monthly subscription, for $12.99 per month, or a yearly subscription for $74.99 per year, which broken down equals $6.25 per month giving members an overall 50% savings.

QuickBooks Online

Free for up to 25 SmartScans of receipts per month. For unlimited SmartScans, pricing is as follows: six-week free trial; then, for employees, individual pricing is $4.99 per month; for companies, group pricing starts at $5 per user, per month

Compare offers to find the best savings account

How to make the most of the money you do spend.

Now that you have the right tools to track your everyday spending, your next step is to ensure you're maximizing every dollar that gets counted. Get rewarded for your day-to-day spending by using a credit card that rewards everyday purchases .

With the Blue Cash Preferred® Card from American Express , for example, cardholders earn bonus cash back for many common spending categories:

• 6% cash back at U.S. supermarkets on up to $6,000 per year in purchases (then 1%)
• 6% cash back on select U.S. streaming subscriptions
• 3% cash back at U.S. gas stations
• 3% cash back on transit including taxis/rideshare, parking, tolls, trains, buses and more
• 1% cash back on other purchases

Blue Cash Preferred® Card from American Express

6% cash back at U.S. supermarkets on up to $6,000 per year in purchases (then 1%), 6% cash back on select U.S. streaming subscriptions, 3% cash back at U.S. gas stations, 3% cash back on transit (including taxis/rideshare, parking, tolls, trains, buses and more) and 1% cash back on other purchases. Cash Back is received in the form of Reward Dollars that can be redeemed as a statement credit or at Amazon.com checkout.

Welcome bonus

Earn a $250 statement credit after you spend $3,000 in purchases on your new card within the first 6 months. 

$0 intro annual fee for the first year, then $95.

0% for 12 months on purchases from the date of account opening

Regular APR

19.24% - 29.99% variable. Variable APRs will not exceed 29.99%.

Balance transfer fee

Either $5 or 3% of the amount of each transfer, whichever is greater.

Foreign transaction fee

Credit needed.

Excellent/Good

See rates and fees , terms apply.

If you'd rather earn travel rewards , consider the Chase Sapphire Preferred® Card . As you spend on the card, you'll earn:

• 5X points per dollar spent on Lyft rides through March 31, 2025
• 5X points on travel purchased through Chase Travel SM
• 3X points on dining, including eligible delivery services, takeout and dining out
• 3X points on online grocery purchases (excluding Target, Walmart and wholesale clubs)
• 3X points on select streaming services
• 2X points on all other travel purchases
• 1X point on all other purchases

Chase Sapphire Preferred® Card

Enjoy benefits such as 5x on travel purchased through Chase Travel℠, 3x on dining, select streaming services and online groceries, 2x on all other travel purchases, 1x on all other purchases, and $50 annual Chase Travel Hotel Credit, plus more.

Earn 60,000 bonus points after you spend $4,000 on purchases in the first 3 months from account opening. That's $750 when you redeem through Chase Travel℠.

21.49% - 28.49% variable on purchases and balance transfers

Either $5 or 5% of the amount of each transfer, whichever is greater

Read our Chase Sapphire Preferred® Card review .

Business owners can maximize their everyday expenses with a credit card, too. One of our top-rated small business credit cards is the *Capital One Spark Cash Plus Credit Card for its straightforward offering of unlimited 2% cash back on every purchase. The card also offers business benefits, including free employee cards that earn unlimited % cash back on their purchases, account management tools (such as the ability to view recurring transactions and download purchase records to Quicken®, QuickBooks and Excel®), extended warranty and protection, travel benefits and more.

Capital One Spark Cash Plus Credit Card

Unlimited 2% cash back on every purchase

Earn a one-time cash bonus of $1,200 once you spend $30,000 in the first 3 months

No APR; pay off your balance in full every month to avoid a 2.99% late fee

Read our Capital One Spark Cash Plus Credit Card review.

By making the most of your spending, you can also invest your savings to maximize the earning potential of each dollar and start building wealth .

What is the best way to track your expenses?

There's no perfect expense tracking plan that fits everyone. Each person has their own method — unless, of course, you have no method at all.

While some people may find looking at their monthly credit or debit card statements enough to keep their spending in check, others need something more hands-on. You can opt to track your transactions daily in a spreadsheet or to use technology like an expense tracker app. If you're not sure which is the best program for you, try out a few different methods to see what sticks.

What does an expense tracker app do?

Expense tracker apps connect to your bank account and/or credit cards to track and categorize your expenses, giving you a good idea of your purchasing behavior. This can help identify spending areas where you could make cuts.

Should I use an expense tracker app?

Keeping track of your expenses is important in managing your overall finances. While you don't need an app to help you record your purchases, it can certainly come in handy.

Some expense tracker apps automatically sync to your bank accounts and credit cards, which can save you time instead of having to manually gather all your different credit card statements and such. Other apps help you categorize your spending so you can better understand your purchasing habits. Plus, some of the best expense tracker apps offer educational tools like blogs and courses to help you learn more about budgeting and your money.

Are expense tracker apps worth the cost?

Expense tracker apps are often either free, offer a free version, have a free trial or offer a refund for users to test out. This way, you can decide for yourself if the app is right for you. If you're a serious budgeter or are tracking expenses for a small business, it generally will be worth splurging on a paid app.

Bottom line

Tracking your spending is smart for just about anyone since it shows possible areas you can cut back on, and a mobile app makes it easier to do. Consider the expense tracker apps listed here as a good place to get started and see which one works best for managing your money on the go.

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Why trust CNBC Select?

At  CNBC Select , our mission is to provide our readers with high-quality service journalism and comprehensive consumer advice so they can make informed decisions with their money. Every expense tracker app review is based on rigorous reporting by our team of expert writers and editors with extensive knowledge of personal finance products. While CNBC Select earns a commission from affiliate partners on many offers and links, we create all our content without input from our commercial team or any outside third parties, and we pride ourselves on our journalistic standards and ethics. See  our methodology  for more information on how we choose the best expense tracker apps.

Our methodology

To determine which expense tracker apps offer the best user experience,  CNBC Select  analyzed over a dozen apps offered by the top companies in this market and looked at their pricing, features, user reviews and ratings.

We narrowed down our ranking by only considering apps that specialize in tracking expenses and have at least a free trial or refund to test the app out. We looked for apps that are easy to use and accessible on multiple devices, as well as considering apps' syncing with bank accounts, their security features, user customization and educational tools offered. We favored those with a considerable number of user reviews and high ratings.

The apps we selected for this ranking are either free, offer a free version, have a free trial or offer a full refund within the first month. All of the apps in our round-up have a sizable number of user reviews and high ratings. Each app on this list has at least 3,500 reviews in both the App Store (for iOS) and on Google Play (for Android) combined, as well as a rating of over 4 stars (out of 5) on either platform.

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Managing business travel expenses

Best business travel expense tracker apps in 2022, what’s an expense tracker app, what are the best expense tracker apps overview:.

• Expense reporting
• Corporate card product
• Live travel schedule updates
• Mileage tracker
• SmartScan receipt upload/storage
• Credit card importing
• Auditor access
• Automatic approval flows
• Same-day reimbursement
• Multi-currency support
• Free training webinars
• IOS/Android compatibility

Zoho Expense

• Simplified approval hierarchy
• Expense recording
• SmartScan receipt upload
• Employee reimbursement
• Integration with Zoho CRM/ Zoho Invoice
• IOS/Android compatible

Rydoo Expense

• Integration with Enterprise Resource Planning packages
• Approval processes
• Digital receipt/invoice upload
• Reimbursement management
• Supports external services, ie. DropBox
• Credit card statement analysis

Xero Expense

• Payroll processors
• Automated tax adjustment
• Financial reporting
• Digitized billing

Webexpenses

• Google Vision-powered optical character recognition (OCR) technology
• Expense policy compliance management
• Drag-and-drop real-time reporting
• Digital receipt capture
• Petty cash management
• Corporate card management
• Currency converter
• Custom spend categories
• Duplicate claim checker
• Intelligent card matching
• Mileage tracking and verification
• ERP integrations
• IOS/Android mobile apps
• Digital receipt management
• Optical character recognition (OCR) technology
• Automated expense validation
• Duplicate claim detection
• Multilingual and multi-currency management
• Real-time centralization of data
• Mileage allowance management
• Integrations with HR, payroll, accounting, and travel solutions
• Virtual individual credit cards
• Automated credit card reconciliation
• Real-time expense analytics
• Automated reminders
• Expense approval workflow
• Centralized dashboard
• Automated expense and compliance approval
• Fraud detection
• Multiple tax groups
• Mileage and per diem rates
• Digital receipt scanning
• Real-time reporting
• IOS, Android, and Windows compatibility
• Receipt data extraction
• Automatic mileage calculations
• Purchase, mileage, and time expenses
• Management of corporate travel policies
• Flexible approval routing
• Customizable CSV exports
• Import card statements
• IRS-accepted receipt images
• Optical character recognition (OCR) and human data verification
• Automatic archiving of receipts from Gmail
• Receipt and mileage tracker
• Employee expense reporting
• PDF report generation
• Centralized web dashboard
• Real-time location monitoring
• Travel policy application
• Bank and credit card integration
• Classification of business/personal trips
• Established “Frequent Trip Rules”
• Tax-compliant mileage reports

What’s the best free expense tracker?

What’s the best expense tracker software for admins, what’s the best expense tracker for the employee, how can an expense tracker app detect expense fraud.

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Money tracker for

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Packed With Features

Add expenses on the go

Adding new entries in TravelSpend is quick and easy. It works offline and foreign currencies are automatically converted.

Stick to your trip budget

Keep track of your travel budget and all your expenses. This will help you cut your costs and save money.

Gain insights from your spending

Your spending data is visualized. Analyze your expenses and avoid overspending.

Sync & share

Invite friends or family and organize your budget together. Your data syncs in real-time across multiple devices.

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Share your trip with your partner or a group of friends and keep track of who owes whom. Split bills, check your balances and settle debts all within TravelSpend.

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You can link places and your expenses will be displayed on a map.

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Home > Finance > Accounting

The 4 Best Expense Tracker Apps for Small Businesses in 2023

Data as of 8/17/22. Offers and availability may vary by location and are subject to change. *Current sales price: 90% for three mos. or 30-day free trial. Offer available for new customers only, **When billed annually

We are committed to sharing unbiased reviews. Some of the links on our site are from our partners who compensate us. Read our editorial guidelines and advertising disclosure .

Our top business expense tracker app is FreshBooks . Its well-reviewed accounting software app lets you track expenses, upload receipts, and sync payments. Its scalable plans make it s a good fit for many types of business owners.

But FreshBooks is just one of  the best business expense tracker apps. Below, we review FreshBooks, Expensify, and more apps for small businesses like yours.

• FreshBooks : Best total accounting solution
• Zoho Expense : Best automation

Top feature comparison: Best small-business expense trackers

Data as of 1/12/23. Offers and availability may vary by location and are subject to change. *Current sales price: 90% off for three mos. or 30-day free trial. Offer available for new customers only. **When billed annually

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FreshBooks: Best total accounting solution

Starting at $1.50/mo.*

• Mileage, time, and billable expense tracking
• Automatic expense categorization
• Third-party app required for employee reimbursement

Data as of 1/12/23. Offers and availability may vary by location and are subject to change. *Current sales price: 90% off for three mos. or 30-day free trial. Offer available for new customers only.

FreshBooks’s accounting software includes built-in expense tracking, so you don’t need to invest in two apps to manage your business’s costs. Instead, FreshBooks syncs with your bank account and credit cards, automatically importing and categorizing expenses, plus generating reports that help you make sense of your profit and loss .

And if you frequently bill your clients for expenses, FreshBooks’s excellent invoicing simplifies the process. Use FreshBooks’s app to track your time, expenses, and mileage during a project, then transfer over the final billable expense to your client’s invoice (which you can also create and send with the FreshBooks app).

FreshBooks doesn’t offer a free plan, but the company frequently offers frequent long-term sales. You can also save by paying for FreshBooks annually instead of monthly. Unfortunately, the cheapest plan limits you to invoicing just five clients a month. Freelancers with a higher client volume will need at least the $25-a-month Plus plan, which increases your client limit to 50 a month.

Zoho Expense: Best automation

Starting at $0.00/mo.

• Automatic billable expense tracking
• Employee travel features
• Corporate card options

Data as of 1/12/23. Offers and availability may vary by location and are subject to change.

Zoho Expense focuses on employee travel. (It’s billed as an “end-to-end travel and expense” solution, not simply an expense tracker.) Along with the typical expense tracker features, Zoho Expense lets you book rooms, set travel budgets, and pre-approve travel expenses well before employees leave. Like Zoho’s accounting software, Zoho Books, Zoho Expense automates just about everything that can be automated, including employee expense approval and reimbursement.

Zoho Expense’s free plan includes up to 1 user (plus an accountant) who can collaborate on expense tracking and travel management. For 10 users and pre-travel approval, you’ll need the Premium plan, which costs $2.50 per user per month if you pay annually (paying monthly costs $3 per user per month). The Premium plan also requires you to have at least ten users—which ups the cost to $30 per per month, paid annually.

Zoho Expense syncs with Zoho Books, Xero, and QuickBooks Online, but accounting software costs an additional $12 to $30 a month on top of your Zoho Expense payment.

Wave Accounting: Runner-up

Free for life

• Free expense tracker, receipt scanner, and accounting
• Unlimited expense tracking, invoicing, and receipt uploads
• No employee reimbursement or corporate card features

Wave Accounting is a truly free accounting software solution with fewer limits than many paid plans. As one of the best free expense tracker apps, Wave lets you track unlimited expenses and scan an unlimited number of receipts—while paying nothing, ever. 

Unlike paid competitors like FreshBooks and QuickBooks Online, Wave Accounting doesn’t have an accounting-specific mobile app (though it does have separate receipt, invoice, and payment acceptance apps). And while it’s great for freelancers, Wave doesn’t have any employee reimbursement or corporate card features.

QuickBooks Self-Employed: Runner-Up

Starting at $15.00/mo.

• Easy TurboTax syncing and tax assistance

For help with all things tax-related, try QuickBooks Self-Employed. As an Intuit product, QuickBooks Self-Employed syncs seamlessly with Intuit TurboTax, which makes claiming the right tax write-offs easier at the end of the year. Like the heftier QuickBooks Online , QuickBooks Self-Employed is incredibly intuitive—it’s hard to find a more user-friendly mobile app.

Since QuickBooks Self-Employed was built for contractors and freelancers, it doesn’t include any employee-based spending tracker features. And at $15 a month, QuickBooks Self-Employed offers fewer invoicing and expense-tracking features than FreshBooks, which costs the same per month.

The takeaway

Business expense trackers are a solid investment for freelancers, solopreneurs, and other small-business owners who want to analyze costs and submit correct write-offs at tax time.

For flexibility and affordability, the best expense tracker app is Expensify . If you want accounting software with built-in expense tracking, try FreshBooks , QuickBooks Self-Employed , or Wave Accounting . For traveling and driver-focused alternatives, we like Zoho Expense and Everlance . And if physical receipts are taking over your office, Shoeboxed can start digitizing your data and categorizing your expenses right away.

Most business expense trackers have free plans, free trials, or both. Feel free to try different providers on for size before you commit—you’ll want an app that syncs with your accounting software, works for both you and your employees, and organizes expenses in a format you can follow.

Want to expand your business by trimming expenses? Check out our article on bookkeeping basics to learn more about income and expense management.

Related content

• FreshBooks vs. QuickBooks Online
• The 9 Best QuickBooks Alternatives in 2023
• Wave vs. QuickBooks Online

What are business expense trackers?

Business expense trackers obviously track your business’s expenses—but the best expense trackers don’t stop there. They also (usually automatically) categorize your expenses so you can identify areas to cut costs and simplify tax write-offs at the end of the tax year. Top business expense trackers should also include receipt scanning software so you can upload expenses on the go. Finally, expense tracking apps need to sync with your accounting software to save time and eliminate redundant data entry. (Some accounting software, like QuickBooks , includes built-in expense tracking and receipt scanning).

While self-employed business owners technically can use personal budgeting apps to track expenses, we don’t recommend it. They aren’t comprehensive enough to track a business’s needs, and they lack a lot of features most business expense trackers include. (For instance, personal finance apps don’t automatically track mileage—a must if you’re a freelancer with mileage-based tax write-offs or an employer whose employees travel for work.)

If you’re interested in becoming a better personal budgeter, check out our reviews of the year’s best budgeting apps . But personal finance apps like Mint and YNAB work only when applied to your personal life, not your business life.

Business expense tracking FAQ

Expensify is one of the best spending tracker apps for small businesses. It’s also super accessible: Expensify syncs with just about every accounting software system, including QuickBooks Online and Xero .

Remember, though, that Expensify might be the best business expense tracker app for some businesses—but not necessarily all businesses. Many accounting software solutions ( QuickBooks included) have built-in expense tracking options that scale up as your business grows.

Not sure Expensify is the right expense tracking software for you? Most money tracking apps for businesses offer free basic plans or free trials. Expense tracking is essential to good business budgeting, so feel free to try out different options until you find one you prefer.

Most expense tracker apps offer free basic plans. For instance, Expensify is free for freelancers who upload only 25 expenses a month. Free accounting software , like Wave Accounting and ZipBooks, also includes expense tracking with their free plans.

But if you want to use a company card, reimburse employees for business expenses, and get in-depth expense reporting for tax time, even the best free expense tracker app won’t cut it. Still, you have affordable options. Expensify’s small-business plans start at $4.95 a month. And accounting software like FreshBooks can cost as little as $15 a month (or less if you lock in FreshBooks’s frequent deals, like saving 60% for 6 months).

What is the best way to track expenses if I’m self-employed?

Whether you’re a part-time freelancer or a small-business owner with one or two employees, expense tracker apps are the easiest, fastest way to track business expenses.

You can always use spreadsheet software to track expenses by hand: for instance, Microsoft Excel offers expense tracking templates. (If you want a truly free option, Google Sheets is easy to customize to your business’s budgeting needs.) But even if you log just a few business expenses a month, we recommend an expense tracker app over spreadsheets.

Why? For one thing, expense tracking apps usually automate expense tracking, which gives you more time to focus on your business. They also let you track mileage, which is important for tax write-offs at the end of the year, and scan or upload receipts to ensure all your expense data is in one place. Many also double as bill management apps, especially accounting software with built-in expense and billing solutions.

Budget tracker a pps like Mint and YNAB are excellent for getting your personal finances in line, which can make you a more financially savvy business owner. But we don’t recommend using personal finance or budgeting apps for tracking business expenses , even if you’re self-employed. For one thing, it’s too easy to accidentally label personal expenses as business expenses (or vice versa), which makes taxes harder instead of simpler. Feel free to use both types of apps, but as soon as you become self-employed, make sure to separate your business and personal finances ASAP. 

Methodology

To find and rank the best expense trackers for small businesses, we analyzed several key business budget and spending features:

• Expense tracking features, including recurring expense categorization, billable hours and expense tracking, types of tax categories, and receipt capturing
• Ease of use, including customizability, automatic expense tracking, and automatic accounting software integration
• Mobile app ratings and reviews on both Google Play and Apple’s App Store
• Travel-based features, including mileage tracking, travel planning, and GPS tracking
• Employee-facing features, including employee reimbursement and budget approval
• User limits
• Pricing and affordability

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

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10 best mileage tracking apps for 2024 (free & paid).

Mileage tracking apps offer valuable benefits to both individuals and businesses. For individuals, they simplify the process of logging miles for tax deductions or reimbursements. For businesses, they can help you budget and create better financial reports by keeping an accurate record of business travel expenses.

Yet, before you can get started, you need to pick an app. Here are 10 of the best ones of 2024.

Table of Contents

• SherpaShare
• QuickBooks Self-Employed
• Zoho Expense

Comparison Table for Mileage Tracker App

How to choose the best mileage tracker app.

Individuals, business owners, and independent contractors all have different needs. As such, the best mileage trackers vary depending on your circumstances. This list of mileage tracker apps should help you make a decision.

1. FreshBooks

FreshBooks offers the best mileage tracking feature in the mobile app for small businesses. This tool is great for people who drive for work because it automatically records your mileage as you drive. You can easily label each trip as business or personal to ensure any mileage that is eligible for business expenses is recorded accurately. The mileage tracker app even shows you how much you could get in mileage tax deductions based on your business trips. 

Features 

• Available on FreshBooks iOS and FreshBooks Android apps
• Automatically tracks mileage
• Allows manual adjustment of trip logs
• Check mileage allowance rates for your country
• Shows potential tax deductions
• Provides downloadable reports for tax filing

Additional Features From FreshBooks

• Receipt & Expense Tracking : FreshBooks allows you to easily track your expenses and organize your receipts. You can snap photos of your receipts and link them to expense reports right from your phone.
• Accounting Software : FreshBooks provides an easy-to-use cloud-based accounting software tool. It provides real-time updates, allows you to collaborate with your accountant, and displays a dashboard with clear insights into your financial health.
• Invoicing Software : Invoicing software by FreshBooks allows you to create professional invoices in minutes. It also allows you to set up online payments, request deposits upfront, and automate payment reminders. 

Pricing 

• Free mileage tracker app with all FreshBooks packages, even during trial periods
• FreshBooks pricing plans start at $19 per month

2. Everlance

Everlance is one of the most popular mileage tracker apps among rideshare drivers. The app uses GPS satellites to capture your location accurately. GPS tracking ensures that your mileage is meticulously recorded. The app also features IRS audit-ready reports, saving you time and stress when tax time comes. 

• Automatic GPS tracking
• VIP customer support available for premium users
• Free version available for occasional drivers
• Mileage tracker app for iPhone or Android
• Unlimited data exports
• Team reporting features
• IRS compliant reports

Drawbacks 

• No route planning
• Manual entry sometimes needed
• Storage issues on some phones
• Can drain phone battery
• No clock-in/clock-out feature
• Limited trips in free version
• Individual plans range from free to $10 per month
• Business plans range from free to $33 per month

Stride is a free mileage-tracking app that specifically targets self-employed individuals, like freelancers and small business owners. The app uses GPS to record mileage, imports expenses from your bank, and stores receipt photos. It also suggests tax deductions and integrates with tax filing software.

• Free to use
• Allows manual or photo capture of receipts
• Offline mileage tracking options
• Can connect to PayPal or Stripe
• Shows potential deductions
• Automatic write-offs
• Cannot edit previously recorded trips
• Reports are very basic and may require additional manual work to be IRS-ready
• Lacks features to recreate past trips
• Cannot classify personal vs. business expenses
• Does not track vehicle-related expenses like fuel or maintenance

MileIQ is a cloud-based mileage-tracking app that focuses on automatic tracking. The app is user-friendly and available on both mobile and web platforms. MileIQ is particularly useful for individuals who need to track mileage for business expense reimbursements.

• Automatic mileage tracking
• User-friendly mobile app and web dashboard
• Detailed reporting
• Work Hours feature
• Frequent Drives feature for route memory
• Consumes significant phone battery
• No phone support
• Does not provide bank account or credit card integration
• Lacks trip planning features
• Free for the first 40 drives each month
• Unlimited plan at $5.99 per month
• Business plans range from $5 to $10 per user, per month

5. SherpaShare

SherpaShare is a tracking app designed for rideshare drivers and delivery workers. The platform offers a range of features including mileage tracking, financial management, and driver-to-driver communications. It is available on both mobile and web platforms.

• Includes unlimited mileage tracking
• Financial management tools for analyzing expenses and earnings
• Revenue and profit charting
• 24/7 U.S.-based in-app support
• No free option available 
• Unlimited mileage tracking is only available for paid users
• Monthly plan at $5.99 per month
• Annual plan at $4.99 per month, billed annually
• Super Premium plan at $10 per month, billed annually

Hurdlr is an all-in-one financial management app designed for on-demand workers. It offers both automatic mileage tracking and expense management features. The app is user-friendly and primarily focuses on helping users manage their finances.

• Automatic tracking in paid plans
• Free version available
• Manual and semi-automatic tracking in the free plan
• Provides tax calculations based on IRS standard mileage rates
• Well-designed user interface
• Expense tracking features included

Drawbacks  

• No option to choose between actual expense and standard rates for mileage deductions
• Trips are automatically classified as business in semi-automatic tracking
• Lacks telephone support
• No multi-currency support
• Free plan with unlimited manual mileage tracking
• Paid plans start at $10 per month

TripLog is a cloud-based mileage-tracking app that offers both free and paid plans. The app provides various tracking methods, including manual, Bluetooth-enabled, and automatic tracking. It allows up to 40 free trips per month and integrates with third-party software.

Features  

• Multiple automatic tracking methods
• QuickBooks integration
• Free version allows up to 40 trips per month
• iPhone and Android mileage tracker app
• IRS-compliant reports
• Time and scheduling add-ons available
• No phone or live chat support
• Manual entry is required in the free plan
• High upfront costs for device add-ons
• Individual plans start at $5.99 per user per month
• Business plans start at $10 per user per month

8. QuickBooks Self-Employed

QuickBooks Self-Employed is an accounting software designed for freelancers and small businesses. One of the many features of this software is a mileage-tracking app. QuickBooks Self-Employed also includes expense reports, receipt capture, and invoicing features.

• Automatic and manual mileage tracking
• Ability to categorize personal and business trips
• Options to add a business purpose and to tag a vehicle
• Ability to edit or delete recorded trips
• Integration with TurboTax
• Requires user to enable location services
• Only available as part of the QuickBooks accounting software suite
• Individual plans start at $15 per month

9. Zoho Expense

Like QuickBooks and FreshBooks, Zoho Expense is an accounting suite with an app for tracking mileage. The app is designed to streamline travel and expense management for businesses.

• Automated mileage tracking
• Multiple methods for tracking mileage
• Expense approval on the go
• Customizable reports
• Integration with other Zoho apps
• Mobile app available for both iOS and Android
• Steep learning curve for new users
• Limited features in the standard plan
• Free plan available for up to 3 users
• Paid plans start at $5 per active user, per month

Rydoo is an expense management software that also offers a mileage tracking feature. This tool allows users to upload photos of receipts and have the software automatically categorize them as they use a mileage tracker for their work.

• Multi-currency support
• Receipt scanning and categorization
• Mobile and desktop applications
• Integration with accounting tools
• Mobile app can be slow
• Some users find it difficult to navigate
• Occasional freezing issues on mobile
• Limited customization options
• Individual plans start at $7 per month

If you want a quick overview of the best mileage tracker apps of 2024 for your reference, we put together this table for that exact purpose. 

Comparing the pros and cons of various mileage tracker apps will help you find the right one for your business. However, if you really want to narrow down the best mileage tracker apps, here are a few other factors to consider.

Additional Features

Even if you think mileage reports are all that you need, seeking a free app that comes with other accounting tools is in your best interest. Most accounting suites come with a cost, but gaining access to a wide range of premium features provides a better ROI than purchasing standalone mileage tracking apps.

FreshBooks is a good example of an accounting suite that offers such a deal. You can easily track mileage and expense data while you also track income all using FreshBooks features . 

It’s easy to automatically favor free mileage tracker apps. However, free apps often come with limited features. Instead of reverting to what’s free or cheapest, consider what is most cost-effective based on what the app does and what you need it for.

Mileage trackers can come for free with other tools. FreshBooks offers our mileage tracker app for free with any one of our plans, including during the free trial period. Take a look at FreshBooks pricing to see what works for you.

Ratings and Reviews

A company’s website is a great place to learn how mileage tracking apps work. The only problem is that official websites will only show you the good. To get a true picture of the app, you need both the pros and the cons. That’s why it’s important to look for user reviews before you make a decision.

We could tell you all the great things about FreshBooks ourselves, but we want you to make an informed decision. Take a look at reviews of FreshBooks from the following sources.

• PC Magazine

Have more questions about how mileage tracker apps work? Perhaps, our FAQs can help.

Does FreshBooks track mileage automatically? 

Once you activate mileage tracking in the FreshBooks app, automatic tracking begins. You can categorize each trip manually as business expenses or for personal purposes as it best suits you. The app logs distance using your phone’s GPS and then you can review it for accuracy. 

How do I get mileage tracking reports in FreshBooks? 

You have 2 options for getting the report. You can either use the mobile app to email it to yourself or download it from the FreshBooks desktop’s Reports section.

In the app, you can create a mileage report as a CSV file. Tap “More…” at the bottom right, choose Mileage Tracking, and then tap the paper plane icon. Next, pick the year to date and email the file to your FreshBooks-linked email.

How much does this feature cost? 

Mileage trackers are free with any premium version of FreshBooks. You can also use mileage tracking during your free trial period. With FreshBooks mileage tracking you can easily categorize trips as business or personal with a swipe, ensuring you never miss any work-related deductions.

How does the mileage tracker app work? 

The FreshBooks mileage tracker app logs the distance you travel for tax deductions or business expense reimbursements. To activate it, click “Try the New Mileage Tracking” on your Dashboard or select “Mileage Tracking” under the “More…” button. After setting it up, your trips show up in the Unreviewed Trips tab, where you can label them as Personal or Business .

What is the easiest way to record mileage? 

The easiest way to record mileage is by using mileage trackers on your phone. Such an app will automatically log your distance traveled, so you can have an accurate record of your distance without manually recording anything. If you already use the FreshBooks app, it’s as simple as activating mileage tracking. 

Can I track my mileage on my phone? 

Using your phone to track mileage is one of the simplest and most effective ways to generate accurate mileage reports. It’s easy to carry your phone with you wherever you travel, even if you drive multiple vehicles. FreshBooks mileage and expense tracking is available for both iPhone and Android phones.

Is it better to claim mileage or gas on taxes? 

The better option between claiming mileage or gas on taxes depends on your circumstances. Consider how much you drive and the value of your vehicle to help you make a decision. If you drive a lot, then mileage often provides a larger deduction. On the other hand, if you have a more expensive vehicle, tracking gas might offer a higher deduction.

While you can’t claim both, FreshBooks can track either. Therefore, our software will help no matter your decision. 

What does the IRS require for a mileage log? 

To meet IRS requirements for a mileage log, you need to keep detailed records that include the following information:

• Date of the trip
• Starting and ending mileage
• Total miles driven
• Purpose of the trip
• Locations you drove to and from

You can maintain this log in a physical notebook, a digital spreadsheet, or specialized mileage tracking software like FreshBooks. The IRS doesn’t dictate how you keep your records, only what you need to track. 

What proof do you need to claim mileage on taxes? 

To claim mileage on your taxes, you need a detailed mileage log. This log should capture key information, such as trip dates and odometer readings. Keeping fuel, tolls, and maintenance receipts can also be important if you intend to claim actual expenses.

Additionally, receipt scanner apps can be a game changer for this. Check out our post on the best receipt scanning apps , which lets you track all your expenses and automatically categorize them, saving you time and effort. With FreshBooks, you get unlimited receipt uploads and mileage tracking, allowing you to capture all your expenses and odometer readings in one place.

Mileage Tracking Made Easy with FreshBooks

There’s a good chance that you need to track more than mileage. You need to track expenses, tax deductions , and perhaps even custom reimbursement rates. If you need an all-encompassing expense-tracking app, you need FreshBooks.

Our tool gets you ready for tax time by providing a clear tax calculations summary and with automated expense reporting, you can feel confident that all your expense reports are accurate. It’s no wonder businesses save up to $7000 in billable hours thanks to the convenience of FreshBooks.

Try FreshBooks free to see how you like it, and try our mileage tracking app with your free trial.

Sandra Habiger, CPA

About the author

Sandra Habiger is a Chartered Professional Accountant with a Bachelor’s Degree in Business Administration from the University of Washington. Sandra’s areas of focus include advising real estate agents, brokers, and investors. She supports small businesses in growing to their first six figures and beyond. Alongside her accounting practice, Sandra is a Money and Life Coach for women in business.

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Top 9 Corporate Travel Expense Tracking Apps And Platforms

Home » B2B » Top 9 Corporate Travel Expense Tracking Apps And Platforms

Managing business travel and related expenses can be a massive exercise, depending on your organization’s size and your executives’ travel frequency. Further, it is critically important to collect and report all work related travel expenses accurately. However, this can prove challenging, especially if you have to handle huge volumes of booking data emanating from hundreds of invoices, bills, and documents. Here is when travel expense tracking apps come into the picture.

Fortunately, the increasing number of travel-related documents and invoices is not a hassle anymore for the management. Modern software applications and platforms help business managers remain in control of the processes. Business travel expense tracking apps are now available to help organizations manage their travel expenses more efficiently. It also eliminates the need for paper reports, manual checking, reimbursement, and going back and forth approvals.

What is a business travel expense tracker app?

A budgeting technique known as expense tracking allows you to keep track of all of your outlays over time and stay on track with your spending plan. An expense tracker app is an automated and easy solution to manage all the expenses in one place for a smooth reporting and reimbursement process. Business travelers should have an expense tracker app to be mindful of their expenses and report to the organization accordingly.

Benefits of streamlined business travel expense tracker

• A technologically advanced travel expense tracker offers real time visibility into the traveling employees expenses, helping in managing travel costs
• Eliminates the need and associated errors with manual data tracking and entry; thereby, frees up the time of employees
• Assists in managing expenses and ensures travel policy compliance
• As these applications require logins from individual IDs, they removes the risk of unauthorized payments

Things to Look For in a Travel Expense Tracker

• While taking the demo of the apps, ensure to choose the one that is powerful and easy to understand
• Travel expense tracker should easily be integrated with other softwares such as booking software, HRMSs, etc.
• The tracker should be accessible through mobile and has essential feature to manage the expense

Top corporate expense tracking app and platforms

1. Expensify

Expensify offers unlimited receipt scanning, mileage tracking, quick reimbursement, and many other features. An important aspect is its one-click receipt scanning. Travel managers can create approval workflows to match the company’s expense policy. It is among the best app for tracking travel expenses with the following features.

Key Features

• Expense reporting
• Mileage tracking
• Importing of credit card
• Auditor access
• Automatic approvals
• Expensify is compatible with all operating systems
• Supports multiple languages, such as English, Spanish, French, German, and Chinese

Rydoo’s business travel budget app is a bit different from other expense apps. The corporate travel management app ensures your travel executives remain compliant with the changing business travel policies of the company. The app runs an automated check on everything from timestamps to duplicate receipts. Companies can start right away as they offer a 14-day free trial.

• Can be quickly integrated with Enterprise Resource Planning packages
• Mileage tracker
• Supports multiple currencies
• Uploading of digital receipt
• Makes reimbursement easy
• Offers credit card statement analysis
• Rydoo is compatible with both iOS and Android
• Supports English, Dutch, French, German, Spanish, Italian, and Portuguese

3. Xero Expense

Xero Expense is a cloud-based business trip expense app. It works best for small and growing businesses and has one of the best expense management tools. Claims can be submitted on the go with a photo of the receipts. It also reviews and approves expenses in one click. With its powerful analytics, Xero helps travel managers closely monitor employee spending.

• Processes payroll
• Provides financial reporting
• Accurate reporting of expenses
• Offers digitized billing
• Zero Expense is compatible with iOS and Android operating systems
• It supports only the English

4. Webexpenses Travel

This user-friendly business management tool is best suited for business travel management and booking. It makes use of industry-leading AI to save time and costs. It is designed to remember executive preferences and limits and automatically applies the same to new bookings. The set pre-approvals help streamline travel requests and bookings. The company’s updated travel policy can be integrated into the corporate travel management app easily.

• Comes with optical character recognition (OCR) technology
• Drag-and-drop reporting in real-time
• Digital receipt capture
• Corporate card management
• Mileage tracking and verification
• Webexpenses Travel is compatible with iOS and Android mobile apps
• It supports English, Spanish, and Portuguese

Fyle is one of the most accessible travel expense tracker apps with automatic business rules check system and one-click expense reporting . Travel managers can use this corporate travel management app to track business expenses from commonly used software systems. It offers an effortless expense management system that provides real-time visibility and control.

• Automated credit card reconciliation
• Real-time expense analytics
• Automated reminders
• Fraud detection
• Fyle supports English

6. ExpenseIn

ExpenseIn is a low-cost but feature-rich business travel expenses tracking app. It is the best choice for small businesses as the app has everything needed to create, approve and report on costs in one place. It has some robust features that can work well for medium and large companies.

• Digital scanning of receipts
• Real-time reporting
• Currency converter
• Automatic mileage calculations
• Compliance with corporate travel policies
• ExpenseIn is compatible with Android, iOS, and Windows
• It supports the English

TripLog is a leading business travel expense management solution that calculates mileage and time, among other things. It is best suited for mid-sized businesses and enterprises. TripLog tracks mileage automatically and makes reimbursement and mileage log management easy. The mileage reports are tax compliant.

• Offers real-time location monitoring
• Bank and credit card integration
• Tracks established trip rules
• Tax-compliant mileage reports
• TripLog supports the English

8. Shoeboxed

Shoeboxed offers regular travel expense features that can be found in many other similar apps. What makes it stand apart is the ‘Magic Envelope’ feature. It allows organizations to mail their business-related travel receipts in prepaid envelopes. The same is digitalized. Organizations can extract the relevant data from the receipts. The travel management team can organize and report the data as needed.

• Optical character recognition (OCR) and human data verification
• Automatic archiving of receipts from Gmail
• Receipt and mileage tracker
• Employee expense reporting
• Supports the maximum number of languages

Paxes is a SaaS-based platform serving the corporate travel needs of companies of all types and sizes. It also helps travel management companies efficiently manage their global corporate travel management processes of various clients. Paxes allows corporate administrators to create multiple invoices, manage budgets, and analyze expenses in micro detail. Further, the corporate travel management app assists in the easy self-booking of flights and hotels.

• Self-booking tools
• Hybrid inventory engine
• Implementation in a few clicks with a SaaS-based platform
• Single solution for multiple forms
• Concierge services
• Paxes supports multiple languages

Must Read: Top Benefits Of Using Travel And Expense Management Software

With user-friendly, feature-rich, role-specific, and powerful software to manage your corporate travel expenses, you won’t have to deal with the negatives associated with travel management tasks. The best travel budget app provides complete visibility into all the core aspects of business travel.

Business travelers prefer to choose their trip options but don’t want to stray beyond travel policies. Business travel expense tracking apps and platforms such as Paxes make it easy for your executives to stick to their style of staying and traveling and ensure it happens within your budget. It also saves the travel management team and the executives a lot of manual work.

Business Travel Expense Tracking Apps FAQs

What are the top apps and platforms for expense tracking for corporate travel.

There are many applications and platforms that can be used by TMCs for expense tracking for corporate travel. Some of the top apps that one can use for a seamless tracking experience are Paxes, Rydoo, and Expensify.

How can corporates personalize their bookings by themselves?

Many apps and platforms offer a self-booking tool like Paxes, where the corporate traveler can book their travel necessities at their convenience.

How can corporates track their expenses during business travel?

Certain travel expense platforms and applications provide features such as real-time expense analysis, where the corporate traveler can access, report, and track all the expenses that are incurred during the trip. Fyle is an expense tracker app that offers such a feature for a hassle-free experience.

What travel expense apps support all major currencies during corporate travel?

There are many travel expense applications and platforms that support major currencies, such as Rydoo and Xero Expense.

How can TMCs and corporations track or monitor the location of the business traveler?

Certain applications and platforms provide location tracking for managers to monitor the location of the traveler while on a business trip. This helps in preventing any major risk or threat that might occur. Triplog offers such a tracking feature in their application.

How to choose the best business travel expense tracking app?

Different apps offer different benefits; hence, corporates should choose the most suited app as per their individual requirements.

How does an expense tracker app work?

Expense tracker app generates reports, invoices, and tax details and more that is helpful in managing the finance of a business.

Why should you use expense tracker app?

Expense tracker app help in budgeting, tax calculations and deduction and more; hence, you should use these apps.

What types of expenses can I track with a dedicated travel expense tracker?

Transportation costs (flights, trains, rental cars), accommodation expenses, meals and entertainment expenses, and incidentals (parking fees, tolls, tips).

Is my data secure with a dedicated travel expense tracker?

Yes, most of the trackers use highly secure techniques to provide reliable services. However, you should be vigilant while selecting the best tracker.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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Best Business Expense Trackers for Small Businesses

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Using software to track your expenses can save you time and money and help your employees operate more efficiently. In addition, it provides insight into your business’s spending habits, making your life (and your accountant’s) a whole lot easier come tax season.

Consider business expense trackers that are made specifically for your most common type of spending. For example, if your employees drive a lot for work, narrow your choices down to software products that primarily track mileage. Additionally, make sure the tracker integrates with your accounting software to minimize manual data entry.

Here are some of the best business expense trackers for small businesses.

Best business expense trackers at a glance

Best overall business expense tracker.

Price: Free and up.

Why we like it: Expensify offers a good all-around option for most small and midsize businesses. Among the features you can expect are unlimited receipt scanning, the ability to import personal and business credit card transactions and next-day reimbursement on approved expense reports. Business owners must upgrade to a paid plan to access expense approval permissions and accounting integrations.

Expensify integrates with a variety of other applications, such as Uber and Lyft for automatic receipt import, QuickBooks and Xero for accounting, and Zenefits and Gusto for human resources .

To access lower pricing for paid plans, business owners can use Expensify’s business credit card and pay their subscription annually as opposed to monthly. The company offers plans for self-employed entrepreneurs, too.

» MORE: NerdWallet’s best small-business apps

Best feature-rich business expense tracker

Price: $12/user per month and up.

Why we like it: Certify boasts a variety of core features that will automate most expense-related processes. For example, the product’s ReportExecutive feature auto-generates expense reports by setting a reporting schedule and sending reminders to employees and managers. Other features include a QuickBooks integration, reporting suite and the ability to customize permissions.

There are three Certify pricing plans. Certify Now costs $12/user per month, provides access for up to 25 users and includes all of the aforementioned features. The Professional plan is quote-based and can accommodate up to 200 employees. The Enterprise plan is also quote-based and is for businesses with more than 200 employees.

The Professional and Enterprise plans come with access to additional features, including receipt backup and credit card integrations.

Best business expense tracker for transportation businesses

Price: Starts at $59.99/year for a personal expense tracker; $50/user per year for companies with employees.

Why we like it: If you operate a business where your employees have to drive a lot, MileIQ is a great option for tracking your expenses. Once installed, the app will work in the background as you drive, calculating your travel distance automatically. Later, you can classify the drive as business-related or personal.

Account holders can customize their platform by adding drivers, naming locations and setting mileage rates. The software can also help independent contractors calculate miles driven on the job, which they can then write off on their tax returns.

MileIQ offers a free 40-drive trial for individual users. Pricing for teams ranges from $50/user per year to $100/user per year, depending on the features you need.

Zoho Expense

Best low-cost business expense tracker.

Why we like it: Zoho Expense offers a solid set of features, including mileage tracking, personal card connections, customer and project tracking and accounting integrations in its free plan. This plan accommodates up to three users and the Standard plan, which costs $3/user per month (billed annually), accommodates unlimited users.

Higher-tier Premium and Enterprise plans feature unlimited receipt autoscans, travel requests, purchase requests, per diem rates, advanced customization and more. Users can also apply tags, locations and cost centers to expenses and manage itineraries.

Zoho Expense integrates with other products including QuickBooks, Xero, G Suite, Slack and Lyft.

Concur Travel

Best business expense tracker for travel-related expenses.

Price: Quote-based.

Why we like it: Concur offers a variety of expense tracking products, but Concur Travel is ideal for businesses with employees who are booking travel and accommodations on a regular basis.

Employees can use the software to book travel on their own while employers collect travel data. Concur offers a suite of other products that can be used alongside the travel component, like a receipt management app and the ability to set budgets and ensure employees are complying with policy.

How do business expense trackers work?

Business expense trackers are typically accessible online or via an app on your mobile device. When you sign up with a provider, you will receive an account and access for a set number of employees.

Signup processes differ from product to product, but most trackers require some basic business and banking information. To get the most out of the software, you should link it to your business checking account or business credit card . Your employees will also have the option to link their personal bank accounts so that they can be reimbursed for approved, business-related expenses after submitting receipts.

Business expense trackers organize your expenses and highlight where you spend the most money. They can also help you avoid overspending. For instance, you can group all inventory or marketing-related expenses to see if you are maintaining your budget for each line item. These insights make it easier to maintain cash flow.

How to choose a business expense tracker

Most business expense trackers contain at least a couple of the following features. Determine which trackers have the best versions of the features you plan to use most.

All expense tracking software must comply with the Sarbanes-Oxley Act (SOX), also known as the “Public Company Accounting Reform and Investor Protection Act.” The purpose of SOX is to protect investors by improving the accuracy and reliability of corporate disclosures.

In addition, all business expense tracker apps should provide data storage for up to seven years. This is required by the Internal Revenue Service should an audit request ever be made.

Your business expense tracker should integrate with your accounting software for the smooth transfer of information between stakeholders within the company. Most applications will integrate with major providers, such as QuickBooks and Xero.

If employees will be submitting expenses on behalf of the business, it should be easy for them to get set up and use the software. Finding a platform that is simple and accessible can save you logistical headaches down the road. If you have employees outside of the country, you will want to make sure they can access the software in their local language and submit expenses in their local currency (the software should do the conversion for you).

Part of being user-friendly means also having a robust mobile app. After all, the best way to track expenses is to input them into your system as soon as possible.

To that end, your app should have receipt image capture technology. This allows you to snap pictures of receipts with your phone and upload them directly to the app. The best business expense trackers have optical character recognition, which automatically converts handwritten or printed text into machine-encoded text, allowing you to glean as much specific information from receipts as possible without manually entering any information.

Your business expense tracker should be able to organize your expense data to help you better understand where your money is going. For example, you should be able to see the differences in spending week to week, month to month and year to year. You should also be able to create budgets and assign expenses to a specific project to see if you are spending within your means.

On a similar note...

40 Best Apps for Business Travel Expenses, Organization, Bookings & More

Surround yourself with an arsenal of tools thanks to our curated list of 40 best apps for business travel.

All of them cater to all aspects of professional journeys – including expense tracking, itinerary organization and hassle-free bookings.

These apps are tailored to empower business travelers and increase efficiency and convenience.

• Best App For Business Travel Expenses

Wishing to handle business travel expenses smoothly ?

Here are the three best apps to manage your finances and expenses while abroad.

1. Expensify

Expensify simplifies the task of tracking expenses during business travel. Snap a photo of your receipt and the app effortlessly creates an expense claim.

It’s available for both iOS and Android at a minimal cost of $5 per month for a business plan. We love it for its comprehensive audit trail feature, ease of use and affordability.

2. Zoho Expenses

Zoho Expenses offers a platform for expense management on the go . It’s free for individuals but it also has paid plans for businesses. Zoho is intuitive to use and available on both Apple and Android platforms.

We highly recommended its integration with Zoho’s suite of business apps and ability to create multi-currency expense reports.

3. SAP Concur

SAP Concur is a comprehensive solution to manage business expenses and invoices. Use the app to snap photos of receipts, file them, send information for expense reports and more.

Available on iOS and Android, SAP Concur offers free and paid options . This app is great for its advanced approval and processing workflow capabilities !

Read later – SafetyWing VS World Nomads: What’s the best travel insurance for you?

• Best App For Business Travelers to Book a Flight

Booking flights is a challenging aspect of business travel for you ?

It all belongs to the past thanks to these flight booking apps that will ease your flight schedules.

Flio is an airport app that caters to all your in-transit needs, including flight bookings. This app is free to use, user-friendly and available on both iOS and Android platforms.

We recommend Flio for its ability to navigate through airports worldwide, book flights and offer airport-exclusive deals.

5. Skyscanner

Skyscanner offers an easy-to-use platform for comparing and booking the cheapest flights.

It’s a free app available on both Apple and Android devices. Skyscanner stands out for its extensive flight comparisons, flexible search options and price alert features to save money.

Kayak acts as a complete travel assistant , particularly in flight bookings. It’s a free app, easy to navigate and accessible on iOS and Android devices.

We love Kayak for its robust search engine that aggregates information from hundreds of travel sites.

• Best Travel Apps For Business Travelers For Getting Around (Navigation apps)

During your business trips, you will probably have to drive and walk through unfamiliar cities.

Get yourself the right tools thanks to these top-rated navigation apps.

7. CityMapper

CityMapper eases the complexities of urban navigation for business travelers.

It’s a free app, highly user-friendly and available for both iOS and Android. CityMapper stands out for providing detailed journey planning information across several transport modes. A great alternative to Google Maps !

Waze is a community-driven navigation app that provides real-time traffic updates and road information .

It’s free, easy to use and accessible on both iOS and Android platforms.

We love Waze for its ability to provide the quickest, reliable and accurate routes based on current road conditions.

Maps.me offers detailed offline maps , perfect if you’re wary of data consumption or traveling to areas with limited connectivity.

It’s free, user-friendly and available on both Apple and Android devices. One of the best interactive maps accessible with no internet connection !

• Best All In One Apps For Business Travelers (Booking Hotels, Flights And Car Rentals)

Are you looking for the best all in one business travel app for your next business trip ? An app that manages hotel bookings, car rental and flight status ?

Here are the best comprehensive business travel apps we could find.

10. TripAdvisor

TripAdvisor offers comprehensive travel planning for business travelers, from a flight to car rental and hotel room, plus user-generated reviews .

This free, user-friendly travel app is available on iOS and Android. We recommend TripAdvisor for its extensive travel community reviews.

11. TravelPerk

TravelPerk provides a seamless platform for booking and managing all aspects of business travel .

Although it has free features, premium services are available for a fee. Compatible with both iOS and Android devices, TravelPerk stands out for its 24/7 traveler support and travel policy management.

12. Booking.com

Booking.com is one of the best business travel apps for booking flights, hotels and car rentals globally. It’s a free app, easy to use and available on both iOS and Android.

We recommend Booking.com for its extensive property listings, price-match guarantee and user-friendly interface. A great way to save time while traveling internationally !

• Best Apps For Online Work For Business Travelers

For business travelers who need to stay connected to their work, the right online work apps will be indispensable tools !

Zoom is a powerful tool for video business meeting and webinar. It offers both free and paid versions, is easy to use and available on iOS and Android platforms.

We especially love its high-quality video and audio, screen sharing capabilities and wide acceptance in the business community.

Slack offers a dynamic platform for team communication and collaboration. While it has free features, advanced capabilities come with a cost.

This business travel app is available on both iOS and Android. We recommend Slack for its organized chat channels, file sharing and integration with other work apps.

15. Microsoft Teams

Microsoft Teams is a fantastic tool for collaboration, communication and document sharing .

Both free and premium versions are available, and it’s compatible with iOS and Android devices. We recommend Teams for its seamless integration with Microsoft 365, robust video meeting capabilities and well-structured team channels.

• Best Dating Apps For Business Travelers

Are you seeking to make connections during your journeys ?

Then dating apps like Tinder and Bumble will be a great addition to your digital toolkit.

Want to organize some trip dates ? Tinder will allow you to meet new people, no matter where your business travels take you.

It’s a freemium app , which means it’s free to use with paid premium features. Available on iOS and Android, Tinder is simple to use and popular in the whole world.

Bumble offers a unique twist to the dating game as it empowers women to make the first move. This travel app is freemium, easy to use and available on both iOS and Android platforms.

We mainly recommend it for its women-first approach that promotes a respectful and empowering dating environment.

Looking for something more serious while traveling ? Hinge might be your go-to. With its slogan “Designed to be Deleted”, Hinge aims to facilitate meaningful connections .

It’s freemium, user-friendly and available on iOS and Android. We like it because it encourages in-depth profiles and conversation-starting prompts.

• Best Android Apps For Business Travel

As a business traveler using Android devices, you should consider integrating tools like Google Pay and Microsoft Office into your app arsenal for easy financial transactions and productive work on-the-go.

19. Google Pay

Google Pay offers a quick and secure way to pay in apps, on the web and in stores.

This free, user-friendly app is available only for Android devices and aims to streamline your payment process by storing your debit, credit and loyalty cards in one place.

20. Microsoft Office

Microsoft Office offers a suite of productivity tools like Word, Excel and PowerPoint. It’s a freemium app that is easy to use and exclusively available for Android users.

We like Microsoft Office for its compatibility with various file formats, cloud storage integration and comprehensive features that facilitate mobile work.

21. LinkedIn

Leading professional networking platform , LinkedIn can be an invaluable tool for business travelers.

It allows you to connect with professionals in your destination city and facilitate business networking on the go.

• Best Weather Apps For Business Travelers

Being prepared for the weather is a must for any business traveler !

Weather apps are great tools to help you stay ahead of the weather.

22. The Weather Channel

The Weather Channel app provides accurate and timely weather updates . It’s a free app, user-friendly and available for both iOS and Android platforms.

We like The Weather Channel for its comprehensive weather forecasts, radar maps and customizable alerts.

23. CARROT Weather

CARROT Weather delivers weather forecasts with a humorous twist . This paid app, available on both iOS and Android, is easy to use and presents weather data in a fun and engaging way.

We recommend CARROT Weather for its accurate forecasts, customizable real time notifications and unique approach to presenting weather information !

24. AccuWeather

For more detailed weather insights, consider AccuWeather. This free app, available on Android, offers minute-by-minute weather forecasts with superior accuracy.

It’s easy to navigate and delivers real-time alerts for severe weather conditions. We recommend AccuWeather for its reliable weather predictions and user-friendly interface.

• Best Business Travel Apps For iPhone

For iPhone users, some business travel apps are designed to leverage the capabilities of the iOS ecosystem.

25. Apple Wallet

Apple Wallet is a free and convenient way for iPhone users to stay organized with their credit and debit cards, boarding passes, tickets and more.

Exclusive to iOS, this easy-to-use app enhances the security and convenience of financial transactions during travel . We love Apple digital wallet for its seamless integration with other Apple services !

26. Things 3

Things 3 is a beautifully designed task manager . While it’s a paid app, its ease of use, clean interface and powerful features make it worth the cost.

Exclusive to iOS, Things 3 is ideal for organizing your business tasks on-the-go. You won’t be disappointed by its project management capabilities and intuitive design !

27. Fantastical

Fantastical is a smart calendar and task app with a strong focus on ease of use.

Available only for iOS users, it offers a free version with additional features available through a subscription. We like its natural language parsing, intuitive reminders and event scheduling.

• Best Planner Apps For Business Travel

For travelers on a business trip who seek to streamline their trip planning process, these apps come in handy.

TripIt is a great travel organizer that turns your scattered travel plans into a cohesive entire travel itinerary .

Available for both iOS and Android, it offers both free and paid versions, the latter providing added features like real-time flight alerts.

We recommend TripIt for its itinerary synchronization feature which compiles travel details from various sources into a single and easy-to-access location.

Tripsy is a comprehensive and extremely helpful travel planner to manage your itinerary, bookings and notes in one place.

Available on both iOS and Android, this app offers a free version with optional in-app purchases for more features. We love its ability to manage and share travel plans, sync with your calendar and receive flight updates.

• Best Travel Apps For Small Business

For small businesses, we always recommend maintaining a streamlined workflow during travel.

These apps can assist in managing operations efficiently while on the go.

30. CamCard

CamCard is a highly efficient business card scanner and reader . Available for both iOS and Android, this app offers free and premium versions.

With CamCard, you can digitize business cards instantly and network during your business trip. We like CamCard for its superior text recognition and ease of use.

Slack is a team collaboration tool that allows for real-time communication and file sharing.

It’s available on both iOS and Android and offers free and paid tiers. We recommend Slack for its ability to integrate with various apps and services.

Asana is a powerful project management tool available on both iOS and Android.

It offers free and premium versions. Asana helps you track the progress of your business tasks in a visually appealing and intuitive interface.

• Best Apps for Business Travelers to Book a Restaurant

Do you wish to book a restaurant hassle-free ?

These apps are excellent tools to find and book a table at the perfect restaurant.

33. OpenTable

OpenTable is a must-have for any business traveler. Available for free on both iOS and Android, this app allows you to discover, reserve and manage restaurant reservations instantly .

It offers an extensive list of restaurants, easy-to-use interface and real-time confirmation feature !

Yelp is more than just a restaurant review site ; it also allows restaurant bookings !

Available on both iOS and Android, Yelp is free to use and offers detailed customer reviews and ratings to help you make your dining decisions.

35. TheFork

TheFork is a restaurant reservation app that also offers special deals at thousands of restaurants.

This free app is available on both iOS and Android, and we recommend it for its straightforward reservation system and its loyalty program which can lead to significant discounts.

• Best App For Business Travelers to Learn a Language

During your business trip, you may find yourself in different countries where you don’t speak the local language.

Language learning apps will be useful tools to break down language barrier !

With Busuu , you can take language learning to your hands. Available on both iOS and Android, this smartphone application is free with optional paid plans for a more extensive learning experience .

Its easy-to-use interface, personalized lessons and community of native speakers make it our top recommendation !

37. Duolingo

Duolingo turns language learning into a game . Free on both iOS and Android, it offers bite-sized lessons that are fun and effective.

We absolutely love Duolingo for its interactive approach, wide range of languages and user-friendly interface.

Babbel , available on iOS and Android, is a paid app that focuses on conversation skills .

It comes with a practical approach and focuses on real-life scenarios that you may encounter on your business trips.

• Best Currency Converter App For Business Travelers

As a business traveler, you will often have to deal with various currencies.

For this purpose, the currency conversion apps offer real-time exchange rates to help you keep track of your finances.

39. Valuta+

Valuta+ is a user-friendly and free app available for both iOS and Android that offers real-time exchange rates for over 160 currencies worldwide .

With its offline mode, you can access currency conversions even without internet access !

40. XE Currency

XE Currency is a free app available on both iOS and Android, that offers live exchange rates and charts for every world currency and precious metals .

Its easy-to-use interface and ability to store the last updated rates make it perfect for business travelers !

• FAQs about Best Apps for Business Travel

What is the best app for tracking business travel expenses ?

Expensify is a great app for managing business travel expenses as it allows easy scanning of receipts and tracking of expenses for smooth reporting.

What is the best hookup app for business travelers ?

Tinder is a popular hookup app among business travelers due to its global user base. It facilitates connections even while traveling.

What is the best android app for business travel ?

Google Trips is an excellent Android app for business travel. It offers itinerary management, travel recommendations and it works offline with vital information.

What is the best android weather app for business travelers ?

Weather Channel is a reliable Android weather app that provides accurate forecasts, storm updates and travel planning information for business travelers.

What is the best business travel expense app for iPhone ?

SAP Concur is a highly-rated iPhone app for tracking business travel expenses. It provides seamless integration with booking, expense tracking and invoice management.

What is the best time clock app for business travel ?

Toggl Track is a powerful time clock app for business travel as it offers time tracking across different time zones and project-based tracking for remote work.

Getting the right apps will turn business travel from a chore into a breeze.

From expense management with Expensify to seamless travel bookings via TripAdvisor and from language learning with Busuu to navigation assistance with CityMapper or Google Maps, these apps will become essential for international travelers.

They provide convenience, efficiency and access to valuable resources at your fingertips !

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Passing Thru Travel

6 Essential Banking Apps for International Travel – Managing Your Finances on the Go

Posted: February 14, 2024 | Last updated: February 14, 2024

Navigating the financial aspects of international travel can often be as challenging as planning the trip itself. From managing multiple currencies to keeping track of expenses, staying on top of your finances is crucial to ensure a hassle-free journey. This is where technology comes to the rescue. In the digital age, many banking and finance apps have emerged, making money management while traveling more accessible and straightforward than ever before.

In this guide, “Essential Banking Apps for International Travel: Managing Finances on the Go,” we explore the top apps indispensable for any globe-trotter. These apps simplify currency exchange and tracking expenses and provide secure options for international money transfers and payments. Whether you’re a seasoned traveler or planning your first international trip, these apps will help you manage your finances efficiently so you can focus on enjoying your travel experiences without worrying about money matters.

Revolut is a must-have for any international traveler. It offers hassle-free currency exchange at real-time rates, often beating traditional banks. Its sleek app interface lets you easily track your expenses, set budgets, and get instant spending notifications. The app also provides international money transfers without hidden fees, perfect for sending or receiving money abroad.

Insider’s Tip: Take advantage of Revolut’s built-in budgeting features to keep your travel spending in check.

Wise (formerly TransferWise)

Wise is renowned for its transparent fee structure and real exchange rates. It allows you to hold and convert money in multiple currencies, which is invaluable when hopping between countries. The app’s intuitive design makes managing your finances straightforward, even when you’re on the move.

Insider’s Tip: Use Wise to convert large sums of money before traveling – their rates are usually more favorable than what you’ll find overseas.

A familiar name for many, PayPal offers a secure way to make and receive payments globally. It’s particularly useful for international online purchases or when you need a reliable backup payment option. While fees can be high for currency conversion, its widespread acceptance makes it a practical choice.

Insider’s Tip: Link your PayPal account to a travel credit card to accumulate rewards or miles on your transactions.

XE Currency Converter

While not a banking app per se, XE Currency Converter is essential for keeping track of exchange rates. It provides live exchange rates for almost every currency, helping you make informed decisions about when to exchange money. The app also features historical charts and rate alerts and is simple to use.

Insider’s Tip: Check rates on XE before making large purchases or exchanges to ensure you’re getting a good deal.

Charles Schwab Banking App

For U.S. travelers, the Charles Schwab Banking App is a game-changer. It offers a fee-free banking experience, including unlimited ATM fee rebates worldwide, which can save you significant money. The app also provides easy access to your account balances and transactions.

Insider’s Tip: Open a Charles Schwab High Yield Investor Checking Account before your trip to access these benefits and avoid ATM fees abroad.

Monzo is rapidly gaining popularity among international travelers for its user-friendly interface and travel-friendly banking features. It’s especially favored for its fee-free spending abroad and real-time transaction notifications, which keep you updated on your expenditures as they happen. With Monzo, you can also withdraw money from ATMs internationally without extra charges up to a certain limit. The app’s ‘Pots’ feature allows you to segregate funds for different aspects of your trip, making budgeting more organized and straightforward.

Insider’s Tip: Utilize Monzo’s instant freeze feature if you misplace your card; this can be a lifesaver in preventing unauthorized access to your funds while you’re on the move.

The Bottom Line

Incorporating these apps into your travel toolkit can significantly streamline managing your finances abroad, giving you more time to enjoy your travels. Remember, while these apps offer convenience, always maintain awareness of digital security when accessing your financial information on the go.

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The post 6 Essential Banking Apps for International Travel – Managing Your Finances on the Go republished on Passing Thru with permission from The Green Voyage .

Featured Image Credit: Shutterstock / GaudiLab.

For transparency, this content was partly developed with AI assistance and carefully curated by an experienced editor to be informative and ensure accuracy.

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Bills & Payment Tracker 4+

Budget, expenses & reminders, michael john s willer.

• 4.0 • 3 Ratings
• Offers In-App Purchases

Screenshots

Description.

Take control of your finances effortlessly with WalletPal, the ultimate wallet companion for your iPhone. WalletPal goes beyond traditional expense trackers by seamlessly integrating with Apple Shortcuts to automatically track every transaction made through tap-to-pay on your iPhone. Key Features: • Automatic Transaction Tracking: WalletPal takes the hassle out of expense tracking. Our app automatically logs all your transactions made with tap-to-pay, giving you a real-time overview of your spending. • Recurring Payments Tracking: Never miss a bill payment or subscription renewal again! Keep tabs on recurring expenses like subscriptions, bills, and direct debits, all in one place. • Smart Budgeting: Set and achieve your financial goals with ease. WalletPal allows you to set daily, weekly, and monthly budgets. Receive timely notifications when you're approaching or surpassing your limits. • Receipt Scanner: Say goodbye to manual data entry! Our advanced receipt scanner allows you to effortlessly capture and digitize your receipts. With intelligent OCR technology, key details like the total amount, date, and merchant are automatically extracted, making expense tracking a breeze. • Import/Export to CSV: Easily import and export your financial data in CSV format. Seamlessly share your data with other apps or services, or analyze your finances in your preferred spreadsheet software. • Payment Reminders: Never miss a payment again! Set up reminders for upcoming bills, subscriptions, and recurring payments to ensure you stay on track and avoid late fees. • Intelligent Search and Filtering: Effortlessly find transactions with our robust search and filtering options. Whether it's by name, location, category, or card used – WalletPal puts your spending insights at your fingertips. • Detailed Spending Breakdown: Gain valuable insights into your spending habits with daily, weekly, and monthly breakdowns. See where your money goes and make informed decisions to reach your financial goals. • Powered by Apple Shortcuts: WalletPal leverages the power of Apple Shortcuts to automate transaction tracking. No manual inputs required – it's like having a personal finance assistant in your pocket. • Real-Time Notifications: Stay in control of your finances with real-time notifications. Receive alerts when you're approaching your budget limits or when an unusual transaction occurs. Why Choose WalletPal? WalletPal stands out from the crowd by offering a seamless and automated approach to expense tracking. Say goodbye to manual data entry and hello to a smarter way to manage your money. Download WalletPal now

Version 1.1.4

This version fixes a known issue where adding a payment fails when that payment amount includes a comma "," Also introduces performance improvements!

Ratings and Reviews

Works great.

Does what is says on the tin. Simple, clean UI and doesn’t harvest any personal data.

Developer Response ,

Thank you so much for your review! I'm glad you're enjoying the app.

Automation fails 100% of the time

I’ve purged the app form device, followed instructions exactly multiple times, and no matter what, the shortcut automation fails. Manually adding items, the app works well, clean interface, and stays local! Would earn 5 if the shortcut automation worked.

Thank you for your review. I'm sorry to hear the automation is failing for you. This should be fixed in the latest version (v1.1.0) which also introduced many new features.

App Privacy

The developer, MICHAEL JOHN S WILLER , indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

• Identifiers
• Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More

Information

• Monthly $2.99
• Weekly $0.99
• Annual $19.99
• App Support
• Privacy Policy

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