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The 22 Best Hotel Brands for Business Travelers in 2023

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What To Look for in a Hotel for Business Travelers

1. hilton hotels & resorts, 2. doubletree by hilton, 3. hilton garden inn, 1. marriott hotels & resorts, 2. sheraton hotels and resorts, 3. courtyard by marriott, 1. intercontinental hotels & resorts, 2. crowne plaza, 3. holiday inn express, 1. grand hyatt, 2. hyatt regency, 3. hyatt house, 2. microtel by wyndham, 3. ramada by wyndham, 4. wyndham garden, 1. cambria hotels, 1. pullman hotels and resorts, 3. ibis styles, final thoughts.

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If you’re a road warrior, you know how important finding consistency at hotels is — no matter where you are in the world. Unfortunately, it’s difficult to find this consistency.

For example, full-service hotels abroad often have significantly more amenities and services than their counterparts in the U.S. Some hotels can’t even deliver on having consistently fast Wi-Fi, which can quickly derail any business trip.

However, some hotel brands stand out among the rest in terms of delivering a reliable experience for business travelers , and today, we’re going to look at all the best options among some major hotel chains.

A business traveler’s search for a hotel looks a lot different than that of a leisure traveler.

While leisure travelers might value destination dining, luxurious rooms and amenities, and polished service, it’s probably fair to say that business travelers place more value on other aspects of hotel stays.

It’s not just free and fast Wi-Fi, either. Business travelers look for other key amenities like meeting and event spaces, grab-and-go food options, executive or club lounges, a solid fitness center, a 24/7 business center, and welcoming common areas for relaxing and working outside the room.

In this guide, we’ll walk you through our favorite hotel brands for business travelers. We’ll break it up by major hotel chain, and for each one, we’ll include at least 1 upscale brand (full-service), 1 midscale brand (limited or full service), and 1 economy brand (limited service).

Hot Tip: If you’re an event planner, our guide on how to earn points and status by holding business events is a great reference before booking your next meeting!

The 3 Best Hilton Hotels for Business Travelers

Hilton is one of the largest and most recognizable hotel chains in the world . With a storied past, prestigious locations, and consistent service, Hilton has become one of the go-to companies for business travelers.

If you have elite status in the Hilton Honors program , you can expect business-friendly benefits like free and/or premium Wi-Fi, complimentary water bottles in your room, room upgrades (if available), daily food-and-beverage credits, executive lounge access, and more. Note that the specific benefits you’ll receive depend on which level of status you hold.

The namesake, flagship brand of the Hilton family, Hilton Hotels & Resorts is known for offering hotels and resorts with enormous footprints and tons of rooms. This brand alone makes up over 20% of Hilton’s total hotel rooms worldwide.

Hilton Hotels & Resorts offer all the amenities and facilities you’d expect from a full-service hotel . Although the service won’t be as refined as you’d find at Waldorf Astoria or LXR Hotels & Resorts properties, you can count on cutting-edge meeting and event space and a high-tech customer experience, such as contactless check-in, remote room key access, and much more.

Hot Tip: You can rack up Hilton Honors points extremely quickly — much more so than any of the other chains out there! To plan a great getaway, check out the best ways to redeem Hilton Honors points for hotel stays for maximum value .

DoubleTree by Hilton is famous for its signature, warm DoubleTree chocolate chip cookie. And it’s an excellent choice for business (and leisure) travelers.

DoubleTree’s commitment to upgrading the technological infrastructure across its properties has been impressive, which is one of the reasons why we like it for business travelers. This means upgraded Wi-Fi, seamless connectivity with the Hilton Honors app, 24/7 remote printing services, and free Wi-Fi in public areas.

Beyond that, these properties are generally more affordable than Hilton Hotels & Resorts, making them more accessible for the budget-conscious business traveler.

State-of-the-art audio-visual equipment, specialized event planning services, and meeting spaces as large as 112,000 square feet all help to make it a brand worth considering.

The most appealing aspect of the Hilton Garden Inn brand is that it provides upper-scale accommodations at an affordable price .

And, it offers solid business-focused amenities for that same great price, including free Wi-Fi, contactless printing, and spacious meeting spaces. There’s even a grab-and-go shop for snacks!

Many properties also offer modern common areas with an inviting atmosphere to facilitate networking or just good old-fashioned relaxation.

The 3 Best Marriott Hotels for Business Travelers

Marriott is our second-favorite hotel chain overall for business travelers. You simply can’t beat the footprint that Marriott has around the world , as well as its emphasis on premium and luxury properties .

If you have elite status in the Marriott Bonvoy program , you’ll be entitled to numerous perks that help make a business-focused stay more productive and enjoyable, such as free and/or enhanced Wi-Fi, space-available room upgrades, executive lounge access, late checkout, and more, depending on which level of status you have.

Marriott’s flagship brand is called Marriott Hotels & Resorts , and it’s one of the industry leaders when it comes to anticipating the needs of both business and leisure travelers .

It starts with spacious, modern guest rooms designed to provide a welcome environment to work, relax, and get quality sleep.

At select properties, you can access the M Club , an executive lounge that doubles as a networking and relaxation hub.

You’ll also find the Greatroom,  an open-air space designed to help guests refocus on their work or congregate with others. There are fitness centers and innovative meeting/conference solutions to help you maximize your business gatherings and deliver with confidence.

Finally, resort properties offer spas, golf, and other luxury amenities that’ll help you unwind while on the road.

The Sheraton brand was a mainstay of the former SPG portfolio before it merged with Marriott in 2017.

In many respects, Sheraton and Marriott are similar — they both offer executive lounges (Marriott’s is called M Club and Sheraton’s is called Sheraton Club ), high-tech amenities, and excellent facilities. Both offer solid urban hotels as well as destination resorts. And, you can find Sheraton and Marriott properties worldwide, though Sheraton is present in more countries.

The biggest distinction between Sheraton Hotels and Resorts and Marriott Hotels and Resorts is the aesthetic .

Usually, Marriott Hotels & Resorts are contemporary in design with white and grey tones accentuating spaces with natural light. Sheraton Hotels and Resorts, on the other hand, present adventurous color schemes with purples, yellows, browns, and tans.

Courtyard by Marriott is the chain’s midscale brand. The brand was originally conceived with business travelers in mind , but has made strides in recent years in providing excellent accommodations for family travelers as well.

You can expect rooms to be appointed with a comfortable bed, a flexible workspace, and excellent Wi-Fi. Business travelers will also appreciate the business center, event space, and gym. It doesn’t end there, though — you might even find a relaxation space or an outdoor patio or fire pit at some properties.

Courtyard hotels are typically less pricey than Marriott or Sheraton properties, and they consistently deliver value in nearly 60 countries around the world.

The 3 Best IHG Hotels for Business Travelers

Traditionally, IHG Hotels & Resorts has prioritized midscale accommodations, but business travelers should be glad to know the chain has options that range from economy all the way up to luxury.

Business travelers with elite status in the IHG One Rewards program can take advantage of perks including free Wi-Fi, late checkout, room upgrades, and more, depending on which level of elite status you have.

InterContinental Hotels & Resorts is IHG’s flagship brand, offering sprawling resorts and fantastic city properties around the world.

InterContinental properties also boast the most complete package of amenities available throughout the chain, including luxury event venues versatile enough to host meetings, conferences, weddings, receptions, conventions, and even quinceañeras!

Stays can be elevated further if you have Club InterContinental access, which includes a seamless prearrival experience, a personalized welcome, a dedicated Club InterContinental team, access to the Club InterContinental Lounge, and more spacious rooms and suites.

If you’re a high-end business traveler loyal to IHG, you’ll find everything you need here.

Crowne Plaza is a business-oriented IHG brand offering upscale (but not quite luxury) stays to its guests.

It happens to be the largest upscale brand in IHG’s portfolio with around 400 locations around the world (though the InterContinental brand is present in more countries).

Resort properties are on the rare side for this brand, so Crowne Plaza hotels are generally found in prime business hubs worldwide and excel in offering purpose-driven amenities for business travelers who also like to relax after long days.

You can expect premium Wi-Fi, a fitness center, meeting space, and fast and fresh dining options for business travelers who don’t have a lot of time to think about meals.

And after work, you’ll get to enjoy premium bedding, quiet zones, and even guaranteed wake-up calls as part of the brand’s Sleep Advantage Program .

Holiday Inn Express is IHG’s largest brand by number of properties . One of the most recognizable choices for midscale travelers, this brand offers fantastic value for price-sensitive business travelers.

All guests can enjoy a complimentary hot breakfast . Rooms are furnished with comfortable beds, a sitting area, and of course, you can find free Wi-Fi throughout. Holiday Inn Express properties provide meeting and event space as well — perfect for a conference or a smaller group project.

The 3 Best Hyatt Hotels for Business Travelers

Hyatt is one of the world’s most popular hotel brands — and its trajectory is continuing upwards as it continues to offer new brands that fit all sorts of travel styles.

Travelers with elite status in the World of Hyatt program can expect perks like complimentary premium Wi-Fi, free bottled water, room upgrades (subject to availability), late checkout, free breakfast or access to the executive lounge, free parking, and more. Of course, the specific benefits you’re entitled to will vary based on which level of status you hold.

Let’s take a look at our favorite Hyatt brands for business travelers.

Grand Hyatt is our favorite Hyatt brand for business travelers . Grand Hyatt hotels can be found in some of the world’s most iconic locations and give travelers luxurious appointments, sophisticated business amenities, and a high-end experience overall.

It starts with guest rooms adorned with luxurious amenities, a spa-like bathroom, and free Wi-Fi, of course.

Transform any meetings or events you may have into Instagram-worthy happenings thanks to gorgeous event space and expert planning services at each property.

You’ll also find amenities like a Grand Club executive lounge , a high-end gym, pools, and signature restaurants.

Hot Tip: Do you have World of Hyatt points to use? Check out our recommendations for the best ways to get the most value out of your World of Hyatt points .

The Hyatt Regency brand is marketed as “Upscale Hotels with Large Meeting Spaces” — and it certainly lives up to the name. Hyatt Regency properties make up some of Hyatt’s largest properties in terms of square footage, which means they’re packed with business-friendly amenities.

Cozy guest rooms offer comfortable beds, a workspace, and free Wi-Fi. And elsewhere you’ll find multiple restaurants, modern common areas, and positively gargantuan event venues suitable for even the largest of businesses.

Some properties offer a Make Space , which is Hyatt’s term for a laid-back social area for a quick business meeting or networking. Lastly, depending on the property, you might also have access to a spa, a 24/7 gym, a pool (or multiple pools), or even a golf course!

The last brand we’ll talk about is Hyatt House , our favorite midscale Hyatt brand for business travelers.

Hyatt House offers apartment-style rooms with a fully equipped kitchen and a separate living area, making it feel more like a mini-apartment.

Your “house away from home” offers numerous amenities that business travelers will love, including free breakfast with a made-to-order omelet bar (in most locations), a 24/7 workout room, 24/7 guest laundry, a 24/7 grab-and-go market, a food menu, a pool, outdoor areas with fire pits and grills, a business center with remote printing, and free Wi-Fi.

Hyatt House properties also have meeting spaces complete with the latest in technology.

Hot Tip: If having a kitchen is important to you, check out these hotel brands that come with kitchens or kitchenettes .

The 4 Best Wyndham Hotels for Business Travelers

Did you know that Wyndham is the largest hotel chain in the world? With over 9,000 properties globally, Wyndham’s second-closest competitor is Marriott, with around 7,500 properties.

Travelers with elite status in the Wyndham Rewards program can enjoy perks like free Wi-Fi, early check-in, late checkout, car rental upgrades at Avis and Budget, suite upgrades, and more, depending on which level of status you hold.

Let’s find out our favorite Wyndham hotels for business travelers.

Wyndham is the upscale, full-service brand of Wyndham Hotels & Resorts. With over 150 well-designed properties, Wyndham won’t fail to deliver on your upscale business travel needs.

Guest rooms are thoughtfully appointed with homey amenities, and common spaces are designed to be welcoming.

Meeting spaces are extremely flexible and always upscale in feel, and elsewhere you may find a business center, a swimming pool (or pools), a complimentary airport shuttle, and a fitness center.

Hot Tip: Read our full review of the Wyndham Rewards loyalty program and learn more about how to earn and redeem Wyndham Rewards points .

Marketed as “The Hotel That Just Makes Sense,” Microtel by Wyndham boasts rooms and suites that deliver on midscale essentials, such as high-speed Wi-Fi, decent beds, a flat-screen TV, and coffee and tea machines. You can also book enhanced suites with kitchenettes .

You’ll be pleased to find a range of other solid amenities, as well, including complimentary breakfast , a gym, a business center with printing capabilities, a small market, and possibly a pool.

Ramada is Wyndham’s most prolific brand, present in an astonishing 65 countries with nearly 850 properties!

Most properties are located near airports, making it easy to fly into and out of a given city when traveling on business. Business travelers can plan events and conferences here, enjoy a free hot breakfast , or go for a swim at the outdoor pool.

Other welcome amenities include guest laundry, a business center, free airport shuttle services, and solid beds.

Wyndham’s midscale brand is Wyndham Garden . Just like Ramada, Wyndham Garden properties are often located near airports, though they can often be found in key business locations as well.

The big emphasis here is event-space versatility. At Wyndham Garden, you can host big events or small get-togethers.

Wyndham Garden is designed to be cozy and comfortable, whether you’re relaxing in the outdoor pool or giving your best PowerPoint presentation. You’ll also have access to a business center, free airport shuttle, a fitness center, and a pool, depending on the property. While Wi-Fi is free, breakfast is not.

The 3 Best Choice Hotels for Business Travelers

It doesn’t get much love because of its limited luxury footprint, but Choice Hotels is actually larger than Hilton, in terms of the total number of properties!

Those who have elite status in the Choice Privileges program can expect benefits like early check-in, late checkout, reserved parking, and more.

Let’s talk about our top Choice Hotels brands for business travelers.

Cambria Hotels falls under the upscale segment, along with the Ascend Hotel Collection.

Cambria is the more business-friendly of the 2, making it the best brand for higher-spending travelers loyal to the Choice portfolio .

You’ll find stylish meeting spaces and well-equipped, technology-laden rooms with a spa-like bathroom and upscale bedding.

You’ll also get free Wi-Fi, access to the Cambria Contactless Concierge, a nice bar for networking or simply kicking back, and a fitness center.

The midscale Clarion brand provides both business and leisure amenities, allowing you to mix work and play .

On the business side, there’s a 24/7 business center, solid meeting spaces, catering and dining options, and free Wi-Fi. Properties also have a full-service restaurant and bar, a gym, and a pool.

Comfort (formerly known as Comfort Inn) is our final Choice Hotels brand. This brand also falls under the midscale tier, and it has a staggering 2,000+ locations worldwide !

A hearty and healthy breakfast is complimentary, as is parking.

Enjoy a spacious room with upgraded furnishings, and elsewhere you’ll find meeting rooms, a gym, free Wi-Fi, a business center (at most locations), and complimentary coffee, breakfast, and parking. Finally, you may find a hot tub, pool, or laundry at select properties.

The 3 Best Accor Hotels for Business Travelers

The last chain we’ll talk about is Accor, famous for brands like Fairmont , Sofitel, and Raffles.

Some would say that the chain focuses on leisure travelers. However, with a portfolio of 5,000+ properties worldwide, there are plenty of business-friendly hotels to choose from.

Travelers who have elite status in the ALL – Accor Live Limitless program can expect benefits such as access to the executive lounge (if the hotel offers one), early check-in, late checkout, room upgrades, complimentary breakfast, and more, depending on the level of status you’ve achieved.

Our favorite Accor brand for business travelers is the premium Pullman Hotels and Resorts . Its focus is primarily on the modern business traveler and all of their needs.

Whether you’re looking for a high-end meeting space, a spot for after-work cocktails, or business facilities to help you be productive, Pullman Hotels and Resorts has you covered.

Expect a relaxing guest room that allows you to be productive but also unwind at the end of the day. The most impressive part of Pullman Hotels and Resorts, however, is its extensive conference and event facilities , whether you’re looking at micro-events or large-scale gatherings.

You’ll also get free Wi-Fi throughout the property, dining options suitable for the business traveler, and even leisure activities at select Pullman resorts, including sailing and golfing.

Novotel is a midscale brand that offers a classic French aesthetic at an accessible price . It appeals to a mix of business and leisure travelers and has widespread name recognition.

Standard features for Novotel include at least 150 guest rooms, a minimum room size of 280 square feet, a restaurant, a bar, a gym, a pool, and even a spa in some locations.

Meeting rooms offer the latest in audio-visual technology, a big win for business travelers who need to host meetings, whether they’re virtual or in-person.

The last brand we’ll be including is ibis Styles , which is known for its unique designs and comfortable rooms .

Each property looks unique, but there are a few things business travelers can always expect, including a complimentary breakfast, free Wi-Fi, active “social hubs” in common areas (typically the on-site bar or restaurant), and the “Sweet Bed” concept, which includes fluffy pillows, a mattress topper, and more in each guest room.

Most properties have meeting rooms, laundry services, and are strategically located near major business districts.

All of the major hotel chains have brands that cater almost exclusively to business travelers, or at least have brands that feature business-friendly amenities.

While each business traveler will have their own unique set of preferences, we wanted to equip you with what we believe are the best brands worldwide for business travelers so that you can make the best decision for your next business trip.

Frequently Asked Questions

What sort of hotels are the most popular for business.

In general, we love Hilton Hotels & Resorts, Marriott Hotels & Resorts, InterContinental Hotels & Resorts, Grand Hyatt, Wyndham Hotels and Resorts, Cambria Hotels, and Pullman Hotels and Resorts for full-service hotel brands.

However, you can also find great value at DoubleTree by Hilton, Homewood Suites by Hilton, Courtyard by Marriott, Holiday Inn Express, Hyatt Regency, and more.

How do hotels cater to business travelers?

Hotels cater to business travelers by offering specific facilities and amenities. Fast and free Wi-Fi is a must, but well-appointed conference rooms and versatile common areas for mingling or networking are important as well.

What do business travelers want?

Business travelers want consistent facilities and reliable amenities. They usually care less about design and aesthetics and more about functional features like internet speed, meeting room spaces, business centers, and more.

How do hotels attract business guests?

The best way for hotels to attract business travelers is to gear their marketing to highlight business-friendly amenities, and then, of course, deliver on those amenities.

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Road warriors often have their favorite hotel brand, but in some cities, there are limited choices. In others, there might be so many choices that it is hard to decide. That’s why it can be helpful to know which brands are designed for business travelers, so you can earn points and make smart travel decisions at the same time.

Here, we look at the best hotels for business travel within the Hilton Honors , Marriott Bonvoy and World of Hyatt programs.

Hilton Honors

Despite switching to dynamic pricing and making it more difficult to know how many points are needed to redeem for a stay, Hilton Honors has many of the world’s well-known hospitality brands under its portfolio. Among them are some of the best hotel chains for business travel.

Using hard-earned points for a vacation award redemption means waived resort fees, too. When paired with one of the fastest ways to Diamond elite status (the hotel's top level) via the Hilton Honors American Express Aspire Card , you have a strong contender for best hotel rewards program for business travelers who want to spend their points on a personal vacation later.

Hilton Hotels & Resorts

As the flagship brand for Hilton, the Hilton brand spans the globe in both city and resort destinations. Many of its properties have meeting facilities, as well as executive lounges that are popular with elite members. Gold and Diamond members can enjoy complimentary breakfast if a club lounge isn't available — perhaps another draw for business visitors.

» Learn more: An introduction to elite status with Hilton Honors

Embassy Suites by Hilton

You can't go wrong with a free, made-to-order breakfast, evening happy hour with free wine, beer and cocktails plus snacks, and every accommodation offers a two-room suite. While families will be happy here, this is also a great option for business travelers (especially those traveling on their own dime). You'll have everything you need in one place — even if you're just working remotely in your suite .

Homewood Suites by Hilton

With more than 500 properties open, these all-suite accommodations come with full kitchens and separate living areas. They're intended for extended stays, making them a good fit for business travelers who want to be self-sufficient. Even better, rooms come with complimentary breakfast and an evening social hour several nights a week with free wine, beer and snacks.

» Learn more: Hilton Honors: Advanced reward optimization

Marriott Bonvoy

With so many hotel brands in its portfolio, Marriott seemingly has one for nearly every type of traveler — from luxury-minded to budget-focused, including many built for the corporate traveler. Of course, Marriott Bonvoy’s strength as a hotel loyalty program is another major driver of business, especially with its elite member benefits guarantee and ability to earn bonus points and elite status via Marriott-affiliated credit cards . While there are a lot of Marriott Bonvoy brands that delight those who travel for work, these are the business travel hotel brands with some of the most ideal options.

Marriott Hotels

The company’s flagship brand, Marriott, comes in all shapes and sizes, from conference-oriented properties to resorts. What most have in common are several key features: Club lounges (ideal for elite status travelers or those wishing to pay for an upgrade), a TED Talks partnership that supplies unique content via in-room TVs and the Marriott Bonvoy app , and Greatroom lobby lounges (perfect for relaxing after a day of meetings).

Following a redesign announcement, Sheraton wants to become a destination for groups to gather and business travelers to be productive. In addition to club lounges that will appeal to elite status members, its public areas will feature private, soundproof studio workspaces and “productivity tables,” encouraging guests to enjoy complimentary refreshments as they work or cowork. The lobby lounge will serve craft coffee beverages in the morning and transition to a cocktail menu later in the day.

» Learn more: The best ways to rack up Marriott Bonvoy points

Gaylord Hotels

This is one of Marriott’s smallest brands as it has five properties only, but the hotels are enormous. That’s because these properties are designed for meetings and events. From corporate gatherings to gigantic conventions, business and social interaction is the heart of the Gaylord brand. Cleverly, Gaylord properties incorporate leisure facilities, like entertainment programming and water parks, so that business travelers can bring the family along.

Residence Inn

Longer-stay guests can maximize productivity thanks to larger accommodations at Marriott's Residence Inn, many of which have separate living and sleeping areas, plus kitchenettes. Complimentary breakfast, and many nights of the week, free dinner with wine and beer, are among the perks that business travelers appreciate most when on the road.

You only earn 5 points per $1 spent at Residence Inns (as well as Towneplace Suites). The usual Marriott base rate is 10 points per $1. Factor this into your decision as a trade-off if you choose to stay there for the long-term amenities.

World of Hyatt

As one of the more generous loyalty programs out there, World of Hyatt offers numerous benefits, especially for elite members and for those with the World of Hyatt Credit Card . This has helped propel it in the ranks of best hotel chains for business travel. Benefits like Guest of Honor , that allow elite members to share their status with another traveler, and a reciprocal partnership with American Airlines to earn miles and points , add to the program’s popularity.

Using the points you earned on the clock for a resort award redemption means waived resort fees, too. World of Hyatt keeps life on the road healthy and well-balanced; for instance, the curated mindfulness content from Headspace available in guest rooms and via the World of Hyatt app can help business travelers looking to stay grounded.

Hyatt Regency

These business-focused hotels have full-service facilities like a restaurant, bar and meeting space. Many also have a Regency Club lounge accessible to top elite members or those willing to pay an upgrade for access.

Grand Hyatt

Designed to be large, opulent and focused on meetings and events travel, Grand Hyatt properties around the world cater well to the frequent business traveler. Amenities like a lounge for elite status members and those wishing to pay for the upgrade, a premium fitness center and restaurant mean road warriors are well cared for during a stay.

Hyatt House

These select-service, extended-stay hotels are designed for the price-sensitive traveler who wants more suite amenities than a traditional hotel room. Hyatt House properties come with apartment-style kitchen suites and workout facilities. For those with long stays in one place, it’s usually more economical (and less hassle) to stay in a hotel over signing a short-term lease for an apartment. And it’s always better to earn loyalty points, too.

» Learn more: Amazing suites you can book at Hyatt hotels with points

If you're choosing between business travel hotels

Hotel companies have numerous brands targeting different audiences, from budget-friendly options to luxury properties designed to pamper. The business traveler can find some form of benefits at almost all hotels, but some brands within the major programs are especially notable. The next time you travel for work, look for these hotel brands that deliver a reliable, road warrior-friendly experience.

How to maximize your rewards

You want a travel credit card that prioritizes what’s important to you. Here are our picks for the best travel credit cards of 2024 , including those best for:

Flexibility, point transfers and a large bonus: Chase Sapphire Preferred® Card

No annual fee: Bank of America® Travel Rewards credit card

Flat-rate travel rewards: Capital One Venture Rewards Credit Card

Bonus travel rewards and high-end perks: Chase Sapphire Reserve®

Luxury perks: The Platinum Card® from American Express

Business travelers: Ink Business Preferred® Credit Card

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What Is Corporate Travel Management?

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A Complete Guide to Corporate Travel Management

Organize Your Employees’ Travel Itineraries and Manage Business Travel Efficiently

Travel is a major expense item for many companies, and while teleconferencing via Zoom and other online platforms may have eliminated the need for some trips, it remains essential for a wide range of business purposes, such as industry conferences and trade shows, critical sales calls, and certain meetings.

Corporate travel management (CTM) is one way that companies large and small can attempt to control and cut down on their travel costs. If you’re considering implementing a corporate travel management program for your business, here is what you need to know about how it works.

Key Takeaways

• Corporate travel management is a way for companies to try to control their travel costs and cut back on them if necessary.
• Some companies handle this function themselves, while others outsource it to specialist companies.
• Corporate travel managers can be involved in setting itineraries, booking flights and hotel rooms, and managing other travel-related costs.
• Today, many companies are concerned with not only the financial costs of employee travel but also its environmental impact.

Corporate travel management refers to processes that businesses put into place to oversee their employees’ travel and entertainment (T&E) expenses and ensure that they comply with the company’s policies. That can include approving (or rejecting) travel plans, arranging itineraries, purchasing tickets, and auditing expense reports.

A large company might have a separate department dedicated to corporate travel management, while a smaller one may assign the tasks to their human resources and accounting departments. Still others may outsource these functions to third-party travel management companies.

While the COVID-19 pandemic resulted in significant cutbacks in business travel, an October 2023 survey by the Global Business Travel Association found that 84% of companies said their business travel had “largely” or “mostly” returned to pre-pandemic levels.

Companies can choose to exert varying degrees of control over their employees’ travel, from fairly general guidelines on spending limits to very specific, step-by-step procedures, including which travel suppliers to use. Here are some of the matters they may take into consideration.

Itineraries

A business travel itinerary is a summary of a proposed trip, including travel dates and times, flight numbers, hotel bookings, meeting appointments and contact information, and so forth. Corporate travel managers may develop itineraries in collaboration with employees, making sure that each aspect complies with company policies. A written itinerary is also a handy reference for employees to bring with them on their trips.

Transportation

Corporate travel managers will often make transportation arrangements on behalf of employees, much like a travel agent might for someone’s personal vacation. Because they may control a high volume of business, they can have more leverage in negotiating with suppliers, such as airlines or rental car companies. They may also have special arrangements with certain suppliers, and the company might require its employees to use those suppliers whenever possible.

Even if they don’t have such arrangements in place or much power to negotiate prices, they may have tools at their disposal for searching out deals and discounts that individual employees don’t have. For example, they may have access to an online global distribution system (GDS), such as Amadeus, Sabre, or Travelport, allowing them to compare multiple carriers at the same time.

Accommodations

As with transportation providers, corporate travel managers can help arrange hotel bookings, often securing discounts that would be unavailable to employees individually. Hotel prices and availability are also provided on GDS platforms, which can save employees a lot of time and effort calling around to book a room.

Meetings and Events

For companies planning meetings and other events, corporate travel managers can book venues and assist attendees with their travel arrangements. Some companies may have separate travel management and event planning departments or merge the two into a single department. They can also farm out these functions to third-party companies that specialize in arranging events and have deep experience and contacts in that area.

Costs and Reporting

Since keeping costs under control is a major reason for implementing a corporate travel management program, setting spending policies and enforcing them is one of the managers’ key responsibilities. Employees must generally submit expense reports at the conclusion of their travel, which travel managers can then review.

Keeping accurate records, and receipts where necessary, is also important for tax reporting purposes. Companies can generally deduct employees’ travel expenses if they have a clear business purpose and are “ordinary and necessary” and not “lavish or extravagant.”

In many cases, companies will provide corporate credit cards for employees to use during their travels. Corporate credit cards can make it easier for companies to collect the information they need for reporting purposes, and spare employees the cost and bother of putting travel expenses on their own credit cards and having to wait for reimbursement.

Policy Compliance

Most companies of any size will have a written travel policy that they expect their employees who travel for business to become familiar with. This document will cover matters such as any required approval process before starting on a trip, spending limits, preferred travel suppliers, expenses that are reimbursable (or not), rules on the use of a corporate credit card, and how to fill out and submit an expense report at the conclusion of a trip. Written travel policies serve the dual purpose of controlling company costs and saving employees unwelcome surprises over expenses that the company won’t reimburse them for.

Beyond specific travel-related policies, corporate travel can be affected by broader company policies. For example, a 2023 Deloitte study reported, “Climate concerns will likely put a cap on corporate travel gains for several years to come. Four in 10 European companies and a third of U.S. companies say they need to reduce travel per employee by more than 20% to meet their 2030 sustainability targets.”

Travel Support and Assistance

In addition to helping employees with the logistical and financial aspects of travel, corporate travel managers can provide other forms of support, including help in a medical or other emergency. Many large corporate travel departments and third-party companies have support services available 24/7, just in case.

As mentioned, companies don’t have to take on all (or any) of these responsibilities themselves but can hire another company to handle it for them. While that represents an added cost, a company that specializes in corporate travel is likely to bring greater expertise to the role and may find cost savings that would otherwise go unnoticed.

Companies can also buy travel management software programs that allow employees to book their own travel arrangements and that may link to the company’s accounting software to simplify expense reporting. Such software can also flag and even reject any expenses that don’t comply with company rules.

If they don’t have access to professional GDS platforms, travel managers can also make use of regular consumer booking sites, such as Expedia and TripAdvisor.

Challenges of Corporate Travel Management 

While corporate travel management will often benefit a company from a financial perspective, it does present challenges.

For example, because it takes away some of the autonomy that employees may have become accustomed to in planning their own trips, it can cause them to feel mistrusted or micromanaged and make travel seem like more of a burden. In addition, for corporate travel management to be effective, it requires that the people who oversee it know what they’re doing, which may require not only training but also frequent refresher courses to keep up with the rapidly changing travel industry.

A good corporate travel management policy will lay out as specifically as possible the company’s rules for arranging flights and other transportation, booking hotel accommodations, and expensing other reimbursable travel-related costs, such as meals and entertaining. Any caps on costs should be regularly revisited and revised as necessary to keep up with inflation and changes in the marketplace.

The policy should describe a clear process for having travel approved in advance, if that’s required, and submitting expense reports after the trip for timely reimbursement.

An effective policy will also strive to avoid situations in which lower-level employees feel they are subject to stricter or more penny-pinching rules than higher-ups.

Finally, it’s important that employees be encouraged to read the policy and know the rules. They may also be given the opportunity to provide feedback on ways that the rules can be improved next time the policy is revised.

Corporate travel managers not only play a role in monitoring how a company’s money is being spent and looking for ways to cut its costs. They also often have a major say in setting the company’s annual travel budget, based on previous years’ needs and anticipated pricing changes throughout the travel industry.

Today that may involve weighing in on when a virtual meeting can substitute for an in-person one. A 2023 Morgan Stanley survey of 100 global corporate travel managers found that they planned to replace 17% of their corporate travel with virtual meetings in 2024 for reasons “ranging from cost savings to lower carbon footprints.”   

Why Is Corporate Travel Important?

While many companies learned during the COVID-19 pandemic that they could sometimes substitute virtual meetings for in-person ones, they have also found that travel can more than justify its cost in many instances . As Harvard Business School Associate Professor Prithwiraj Choudhury remarked in a recent interview on the university’s website, “Even in a hybrid world, even in a world of work-from-anywhere, we still need to occasionally meet colleagues in person for social purposes.” In addition, face-to-face meetings can help establish more profitable and productive relationships with a company’s key customers and suppliers.

Who Handles Corporate Travel?

Companies handle corporate travel in a variety of ways. Many have created internal departments dedicated to corporate travel management, while others outsource that role. However, many companies still leave most of the decisions to individual employees. One 2023 survey by Morning Consult Research Intelligence reported, “Over half (51%) of those who travel frequently for work book on their own using a platform of their choice.”

What Does Corporate Travel Include?

Corporate travel can include both domestic and international trips that have a business purpose. It generally doesn’t include employees’ everyday commuting. Commuting costs are not tax-deductible for employees, but companies can choose to subsidize them up to certain limits through what the Internal Revenue Service (IRS) calls qualified transportation benefits. Those benefits are not taxable to the employee, but the employer doesn’t get any tax deduction for providing them.

Corporate travel is expensive, but many companies find that its benefits outweigh the costs. Corporate travel management is one way that companies can try to keep those costs under control and get the most value from their travel budgets. While many companies have embraced corporate travel management programs, others still leave most decisions to their individual employees.

Global Business Travel Association. “ Global Business Travel Industry Sees Rebound in 2023 with Shifting Challenges and Opportunities for 2024 .”

American Express. “ What Is Corporate Travel Management and Why Do You Need It? ”

Internal Revenue Service. “ Topic No. 511, Business Travel Expenses .”

Deloitte. “ Navigating Toward a New Normal: 2023 Deloitte Corporate Travel Study .”

Oracle NetSuite. “ What Is Corporate Travel Management? ”

Morgan Stanley. “ 2023 Outlook: Business Travel Bounces Back .”

Harvard Business School. “ Why Business Travel Still Matters in a Zoom World .”

Morning Consult Research Intelligence. “ Business, but Not as Usual ,” Page 18.

Internal Revenue Service. “ Publication 15-B: Employer’s Tax Guide to Fringe Benefits ,” Page 22.

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The 2024 Guide to Corporate Travel Management

Did you know that the  global business travel market  is projected to hit a staggering $829.5 billion by 2027, growing steadily at a rate of 3% over seven years? It's a massive industry that underpins the operations of countless companies worldwide. 

Yet, despite its importance, corporate travel management often feels like a never-ending administrative headache. Managing it can be overwhelming and time-consuming, from booking flights and arranging accommodations to tracking expenses and ensuring employee safety. 

However, it doesn't have to be this way. 

Business travel has the potential to be a strategic tool for growth, fostering collaboration, and boosting morale among employees. So, what's causing the disconnect? And, more importantly, how can you bridge this gap? 

In this post, we'll delve into the biggest pain points of corporate travel management and offer practical solutions and insightful tips to address them effectively. By exploring streamlined processes, leveraging the right  business travel solutions , and prioritizing both efficiency and employee experience, we'll show you how to transform your travel program from a chaotic scramble into a well-oiled engine of success. 

What is Corporate Travel Management?

Corporate travel management involves overseeing and organizing employees' travel and entertainment expenses to ensure adherence to the company's policies. It includes  business travel planning , such as organizing itineraries, buying tickets, and checking expense reports. 

Larger companies often have dedicated departments for this, whereas smaller businesses might rely on their human resources and accounting teams. Some companies choose to outsource these responsibilities to specialized travel management companies. 

Core Elements of Corporate Travel Management

The core elements of corporate travel management revolve around processes and policies designed to streamline and oversee all aspects of business travel. These elements ensure that travel is cost-effective, efficient, and aligned with the company's objectives and policies. 

Let's take a closer look at these key components: 

• Policy Development and Compliance:  Establish clear, comprehensive travel policies that define allowable expenses, preferred vendors, booking procedures, and compliance measures. These policies help set expectations and guide employee behavior during business travel. 
• Travel Approval Process:  Implement a system for approving travel requests to ensure trips are necessary, budgeted, and aligned with business goals. This process often involves multiple levels of approval, depending on the purpose of the travel and cost. 
• Booking and Reservation Management:  Centralize or streamline the booking of flights, hotels, car rentals, and other travel services. This can involve in-house resources, corporate travel agencies, or specialized travel management software to secure the best rates and ensure policy compliance. 
• Expense Management and Reimbursement:  Create a system for tracking, submitting, and reimbursing travel expenses. Use expense report software to simplify the submission process, ensure accuracy, and maintain records for auditing purposes. 
• Risk Management and Duty of Care:  Ensure the safety and security of traveling employees by assessing travel risks, providing travelers with information and support, and having plans for emergencies. Monitor global events and implement safety protocols. 
• Data Analysis and Reporting:  Collect and analyze travel data to monitor spending, identify trends, and uncover opportunities for cost savings. Reporting helps companies understand travel patterns, negotiate better rates with vendors, and improve travel policies. 
• Vendor Negotiations and Relationships:  Establish and maintain relationships with preferred travel service providers, such as airlines, hotels, car rental companies, and travel agencies, to secure competitive rates, special discounts, and favorable terms. 
• Technology Integration:  Utilize corporate travel technology for booking, expense reporting, policy compliance, and traveler safety. This technology solutions can automate many aspects of travel management, improving efficiency, and user experience. 
• Traveler Support and Communication:  Support employees before, during, and after their trips, including travel advisories, 24/7 emergency assistance, and feedback mechanisms to improve the travel program.   

What are the Benefits of a Corporate Travel Policy?

A well-defined corporate travel policy is essential for managing business travel effectively. It ensures travel expense management, compliance, efficiency, employee travel management, and satisfaction, ultimately contributing to a successful travel program.  

Here are some benefits of having a corporate travel policy: 

For Businesses:

• Cost Control:  Establishes clear spending limits and preferred vendors, leading to cost savings and budget predictability. 
• Compliance:  Ensures adherence to internal policies and external regulations, mitigating legal risks. 
• Efficiency:  Streamlines travel booking and expense management processes, saving time and resources. 
• Ensure Duty of Care and Traveler Safety:  Promotes employee safety and well-being through travel guidelines and emergency protocols. 
• Traveler Satisfaction:  Provides clear expectations and support, fostering a positive travel experience for employees.  

For Employees:

• Clarity and Guidance:  Understands company expectations and procedures for travel arrangements and expenses. 
• Budget Awareness:  Makes informed decisions about travel choices within allocated budgets. 
• Peace of Mind:  Feels supported and secure, knowing they comply with company policies and have access to resources in case of issues. 
• Efficiency:  Benefits from streamlined booking processes and clear expense reporting procedures. 

Developing a Corporate Travel Policy: Tips and Best Practices

When developing a corporate travel policy, follow these tips and best practices: 

• Be Specific:  Provide concrete guidelines for booking flights, hotels, meals, and entertainment expenses. 
• Streamline Approval and Reimbursement:  Implement a transparent process for travel approval and expense report submission. 
• Be Equal and Fair:  Maintain consistent guidelines to foster equity and trust across all levels. 
• Remember Employee Engagement:  Promote awareness through training sessions and encourage feedback during revisions. 
• Ensure Safety:  Include safety protocols and emergency contact information in the policy. 
• Focus on Sustainability:  Encourage eco-friendly travel options. 
• Embrace Technology:  Integrate travel booking and expense management software for a seamless experience.  

Regularly review and update the policy to reflect changing needs and industry trends. 

6 Common Challenges in Corporate Travel Management

Corporate travel presents ongoing challenges for many businesses, from handling numerous requests to controlling expenses. Even with processes seemingly managed, the time and effort invested in what should be straightforward tasks can be substantial. 

It's common to encounter the following issues: 

• Handling Numerous Requests:  Typically, someone is tasked with overseeing travel arrangements. It could be a dedicated travel manager or administrative team. The challenge arises with the volume of requests from various departments in the company, often communicated through different channels like email, Slack, or in-person visits, creating a disorganized and time-consuming workflow. 
• Tracking Approvals:  Ensuring travel is approved by the appropriate personnel adds layers to the process. Travel management systems can streamline approvals by electronically notifying and collecting consent from managers, simplifying the process. 
• Controlling Costs:  Travel is essential for business growth, so managing expenses becomes crucial. Often, companies overspend by not accessing lower-cost options, opting for business-class accommodations, and bookings through travel agents. Exploring more cost-effective avenues, like discount websites, can help manage budgets more efficiently. 
• Empowering Employees to Book Travel:  Allowing employees to book their travel can reduce administrative burdens and increase satisfaction by giving them choices and control over their itineraries. 
• Flexibility:  Balancing control with freedom is key. Offering a broad range of travel options without strict restrictions can save money and keep employees happy by providing more choices. 
• Minimizing Errors:  Travel bookings and expense reporting mistakes can be time-consuming and costly. Ensuring clear approval trails, keeping meticulous records, and using collaborative tools can help reduce these errors and the logistical nightmare they cause. 

Overcome Corporate Travel Management Challenges with Technology

Corporate travel presents ongoing challenges for many businesses, from handling numerous requests to controlling costs and minimizing errors. However, technology solutions can help overcome these challenges by streamlining travel arrangements, managing expenses, saving time, and reducing errors.  

Corporate travel management software helps businesses streamline their travel processes. It can: 

• Streamline travel arrangements:  Corporate travel management software can help employees book, manage, and track trips without contacting specialists. 
• Manage travel expenses:  It allows businesses to manage travel-related expenses while following corporate travel policies. 
• Save time:  Offers a centralized platform that allows employees to make reservations, track itineraries, and submit expenses more quickly. 
• Reduce errors:  A centralized platform can help reduce the chances of manual errors and ensure a more efficient workflow. 
• Consolidate vendors:  It can help consolidate travel invoices and vendors in one place. 
• Plan, track, and analyze trips:  Corporate travel management solutions can help automate corporate travel policies and help businesses plan, track, and analyze business trips. 
• Provide travel inventory, policy, and reporting:  It provides robust travel inventory, policy, and reporting. 

How to Reduce Corporate Travel Costs?

Reducing business travel costs may seem challenging, especially with  corporate travel expenses  expected to rise in 2024.  

In addition to having a formal corporate travel program and leveraging corporate travel management software, follow these tips to reduce corporate travel costs further: 

• Review your travel policy to ensure it covers key cost areas like approvals, bookings, and expenses. Clear guidelines help travelers make cost-effective choices. 
• Implement a pre-trip approval process so no bookings are made without sign-off, avoiding cancellation fees. Online tools allow monitoring of bookings. 
• Encourage flight flexibility—be open to varied dates, airlines, and economy class. Use alerts for deals and AI tools to rebook at lower fares automatically. 
• Set hotel budget thresholds or star ratings. Leverage peer reviews to find good-value hotels. Negotiate discounts for frequent stays. Use price optimization tools to rebook at lower rates automatically. 
• Consider allowing " bleisure " (business + leisure) trips, which offer flexibility and can reduce costs through extended stays. 
• Consolidate trips to the same region to maximize efficiency and reduce emissions. Batching trips lower costs through shared flights and ground transportation. 
• Understand additional ancillary fees, like Wi-Fi, parking, etc. Bundled packages help forecast and control these expenses. 
• Boost productivity with apps that sync schedules and provide real-time updates. Smoother travel means employees work more and organize less. 
• Partner with a travel management company to access preferential rates, on-site deals, and consolidated expense/trip data for cost control. 
• Incentivize employees to choose cost-saving options by rewarding them for good decisions. Also, utilize business reward programs for free points on bookings. 

Streamline Your Business Travel

Managing corporate travel is vital for business success. By adopting clear policies, using technology wisely, and following best practices, you can overcome challenges, control expenses, and ensure smooth travels for your team. 

Take action now to enhance your corporate travel program. Whether refining existing policies or starting fresh, focusing on efficiency and employee satisfaction can result in better outcomes. 

With the right approach, your travel program can boost growth and collaboration. So, start implementing these tips today and watch your corporate travel program take flight. 

Next, we share our  business travel checklist  for essential tips and tools to streamline your travel processes.

John Hunter

John is the Senior Manager of Event Cloud Content Marketing at Cvent. He has 11 years of experience writing about the meetings and events industry. John also has extensive copywriting experience across diverse industries, including broadcast television, retail advertising, associations, higher education, and corporate PR.

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The Top 10 Corporate Travel Management Solutions

Compare corporate travel management solutions that facilitate travel booking, expense tracking, and policy compliance features to optimize and streamline business travel..

• 1. Amex GBT Egencia
• 2. Coupa Travel
• 3. Emburse Certify Corporate Travel Management
• 6. Routespring Travel Management
• 7. SAP Concur Travel
• 8. TravelBank
• 9. TravelPerk
• 10. Webexpenses Corporate Travel Management

Corporate Travel Management solutions help finance teams, as well as travelling employees, to handle business travel requirements more easily. These platforms manage the travel experience end-to-end, with tools for planning and booking travel arrangements, including hotels, flights, and car rentals, along with budgeting, spend tracking, and expense management functionality. The goal of these solutions is to alleviate the stress of managing corporate travel and save companies both time and money.

These platforms are usually offered as a centralized portal, allowing you to consolidate all information in a single location. Key features of these solutions include travel planning, itinerary management, expenses management, policy controls for finance teams, and comprehensive audits. In addition, these tools provide reporting and analytics capabilities that enable organizations to understand travel spend, identify trends, and make informed decisions for future savings. From the travelling employee’s perspective, the best solutions will offer a mobile app, enabling easy scheduling, automated expense reporting, and a clear travel itinerary. 

There are a number of corporate travel management solutions available on the market, each offering different ways to take the hassle out of business travel. From startup-friendly offerings with basic features to comprehensive platforms for large enterprises, the market varies widely. This guide will identify the best corporate travel management solutions for a range of use cases. In each instance, we’ll assess their features, integration capabilities and ease of use.

Egencia, a division of American Express Global Business Travel (Amex GBT), offers a comprehensive global travel management platform that is used by over two million travelers worldwide, in over 9000 companies, across 60+ countries.

Egencia streamlines corporate travel management by providing a user-friendly interface equipped with up-to-date travel information, making modifications, bookings, and a simplified employee travel approval process. The platform easily manages expenses, itineraries, and travel policies, ensuring optimal ease for organizations of varying sizes.

One of the key features of Egencia is its policy compliance tool. This feature allows for the creation of pre-approved travel options, thereby simplifying the approval process and promoting company-wide compliance. The platform is routinely updated with comprehensive reporting and analytics for consistent policy performance checks. Egencia also offers robust risk management tools, partnering with top security providers to ensure traveler safety. Features like “Traveler Tracker” and “Incident Awareness” keep users updated about security risks, helping them make informed choices.

Egencia also simplifies expense management by offering automated expense reporting. Egencia’s Open Sync and Open Connect features allow for seamless integration with a variety of expense management providers or simple spreadsheet applications. The platform provides an intuitive, user-friendly experience, guiding travelers to make in-policy bookings while allowing for adaptability in higher risk scenarios.

Coupa Travel is a business travel management platform that is designed to optimize and simplify the process of handling travel expenses. This solution enables finance teams to control costs, while providing a streamlined experience for employees to arrange their corporate travel.

Coupa Travel’s integrated system reduces organizational risk by eliminating silos and automating manual tasks, capturing all travel expenses. It also facilitates AI powered smart decision-making for your travel program that can lead to cost savings and increased employee satisfaction.

A key feature is personalized trip itineraries. With inputs regarding locations and timings from travelers themselves, Coupa creates suitable travel schedules, whilst taking company policies into account. A rules-based engine allows travelers to access travel information and links to relevant resources. Coupa Travel also assists in expenses and purchasing. With the support of Community.ai, Travel Insights provides a comprehensive view of an organization’s travel expenditure and points out saving opportunities.

Coupa Travel also guarantees the highest level of support for travelers, having partnered with travel management company Travel Leaders Corporate. The platform also offers immediate access to savings on various airlines, hotels, and other travel services via Coupa Advantage. Given its mobile-friendly design, employees can manage all their travel arrangements from any device with ease.

Emburse Certify is a corporate travel booking software designed to drive policy compliance and simplify the travel process for employees. It offers a user-friendly online booking platform that allows business travelers to book from anywhere, while remaining compliant with company policies. The platform is designed to help businesses maximize savings and the return on investment from their corporate travel.

Emburse Certify Travel empowers employees to manage their own travel with its robust online booking tool, ensuring spend remains within set limits. It features automated policy compliance, pre-trip approvals, integration with established travel management companies, phone, chat and email support, corporate fares for air, rail, hotel and car rental and seamless expense management integration. It also offers flexible reporting capabilities for identifying trends in travel and expenses and negotiating better rates.

Emburse Certify Travel’s cloud-based software is designed for ease of travel booking and tracking for employees, while providing insights into travel spending for employers. It integrates with travel and expense management software for seamless operation. With its online booking, policy compliance management, and workflow control, corporate travel management is streamlined.

The software is part of the broader Emburse ecosystem, which includes features such as Emburse Cards, Emburse Spend, and Emburse Go. Additionally, Emburse Certify Expense application provides deep visibility into travel and expense data, assisting in policy compliance and rapid reimbursements. Emburse Certify Payments allows for rapid global employee expense reimbursements and vendor payments.

Itilite is a corporate travel management software aimed at both simplifying corporate travel bookings and helping companies achieve financial savings. The platform provides a one-stop solution for companies to book flights, hotels, and car rentals. This also includes round-the-clock live agent support via call, chat, and email, ensuring no traveler is left unsupported.

Itilite’s platform includes robust expense management tools, such as automated audits, policy checks, digital receipts, and an expedited process of reimbursement. This consolidated travel management platform supports corporate travel, expense management, and corporate cards in a single, comprehensive system.

Itilite integrates with a wide range of enterprise systems, including HRMS, accounting solutions, SSO systems, and CRM systems The Itilite corporation travel management solution includes real-time access to data reports and an inbuilt corporate card solution, with no out-of-pocket expenses for employees. This results in a streamlined solution for corporate payments.

Navan is a comprehensive business travel and expense management solution designed to enhance efficiency, control costs, and increase visibility. The platform simplifies business travel, from booking to managing costs and expenses. It integrates all parts of the process within a user-friendly interface, offering employees the flexibility to handle travel arrangements, while enabling companies to maintain full control over their corporate travel program.

This solution provides enterprise-level automation and exclusive rates to streamline bookings and expense management. Navan’s core offering includes a platform for easy online travel bookings with 24/7 support, personalized travel management, and access to a range of travel services. With adaptive spending policies, live data reporting, and sustainability monitoring, Navan aims to fulfill the unique needs of all stakeholders in the business travel process.

For managing expenses, the Navan platform offers corporate cards to simplify payments and automate expense reports. Spending policies can be incorporated into these corporate cards, helping businesses deter out-of-policy expenditures. The platform also allows for swift global reimbursements and provides real-time reporting to make data-driven decisions. Moreover, Navan offers a unique reward program to incentivize employees, making it a popular choice for businesses of various sizes worldwide.

Routespring is a travel management software designed to automate various corporate travel processes. The software enables teams to manage group bookings, synchronize schedules, and generate optimized travel itineraries that align with company policies. Routespring automates most travel management workflows and integrate travel details with well-known business tools and calendar apps.

Routespring ensures visibility in travel policy compliance through its automated in-app approval process. This feature enables custom creation of different policy controls and approval workflows to cater to the various needs of different groups. The software also offers a comprehensive inventory, providing instant access to numerous full-service and low-cost carriers, as well as accommodation properties globally and ground transportation in over 35,000 locations.

Routespring facilitates the handling of travel finances by providing centralized payments for all travels, reducing administrative overhead in reconciliation. The software offers customizable tags for categorization of expenses and integrates seamlessly with existing financial systems. The platform also automates expense tracking, ensuring policy compliance and simplifying audits.

The platform comes with a user-friendly mobile app that gives travelers easy access to their travel plans and destination details. The app also allows travelers to submit travel requests and receive instant confirmations once approved, while retaining their preferences for brands and loyalty programs. Routespring offers its service without extra charges for last-minute requests and aims to eliminate the need for reimbursement processes, allowing employees to manage their own travel and access 24/7 support.

SAP Concur Travel allows employees to manage their own travel bookings in accordance to company expense policies. SAP Concur Travel simplifies the travel booking process, drives efficiency, and promotes policy compliance, while offering a user-friendly mobile application.

SAP Concur Travel offers a range of benefits as a standalone solution and provides a concrete return on investment with its industry-leading features. When integrated with Concur Expense, the platform provides a comprehensive spending solution.

This combined system offers a consolidated view of spending, auto-populated travel bookings in expense reports, and expedited employee reimbursement. SAP Concur Travel is flexible, with top-comprehensive security measures.

The SAP Concur Travel platform offers a modern user interface across platforms and devices. It also grants customers access to a comprehensive network of travel suppliers and puts them in touch with a global community for deeper insight, practical tips, and user-centric discussions.

TravelBank is a comprehensive platform designed for optimizing business travel expenses. It provides end-to-end capabilities ranging from round-the-clock travel assistance to integrated expense tracking. This platform aims to control, regulate, and provide real-time visibility into business travel spend, thus maximizing work productivity and reducing errors.

Key functionalities of TravelBank include the ability to sync with any card to reconcile transactions and create virtual cards. By streamlining the process of expense management, it enables savings in employee time, whilst reducing efforts spent on capturing and processing expenses. It also offers a user-friendly dashboard delivering clear insights into spend, leakage, and trends. This facilitates precise budget management and smarter decision-making based on fully customizable reporting.

TravelBank allows employees to book all travel services in one place. With TravelBank, bookings are automatically included in an employee’s expense report, simplifying expense tracking during trips. Additionally, the platform incentivizes cost-saving behavior by rewarding employees when they underspend their budget. With seamless integration, TravelBank is compatible with popular ERPs, HR, and banking software, catering to the already established systems within your organization.

TravelPerk is a comprehensive business travel tool designed to simplify and optimize corporate travel management. Its capabilities range from seamless booking to efficient travel management. With its FlexiPerk feature, the company provides flexibility through refundable booking services where users can cancel any booking anytime and get 80% of the cost back.

TravelPerk’s key features include its 24/7 customer support, GreenPerk for sustainable travel options, and efficient integrations with numerous apps. The all-in-one solution covers the entire travel process from booking to expensing, offering robust features for convenient team management of travel programs.

TravelPerk offers built-in policies for ensuring travel compliance. Its system allows businesses to establish and adjust their travel policies, enabling employees to plan travel itineraries whilst adhering to policy guidelines. Its transparent management system caters to the needs of a travel manager by ensuring visibility and real-time traveler data. Additionally, TravelPerk offers a centralized invoicing system and negotiated rates, further aiding in the optimization of corporate travel costs.

TravelPerk’s capabilities extend further to manage travel expenses and provide real-time data on projects, teams, date, and location. It also offers a real-time view of a company’s carbon footprint and solutions for easy VAT recovery.

Webexpenses provides expense management, invoice processing, and payments services designed to streamline processes and minimize errors in corporate travel booking. The platform is adaptable and scalable, catering to businesses of all sizes across various sectors. Its product suite includes a mobile app that provides simplified expense management for travelers and allows for quicker reimbursements, typically within a day.

Webexpenses offers a Travel Expense Management and Reimbursement platform that makes the process of submitting, approving, and reporting business expenses easier. Features include user-friendly mileage reimbursement tools, intelligent receipt matching that automatically aligns receipts with their corresponding credit card purchases, and an automated petty cash manager. To ensure company data security, the application encrypts sensitive information to the highest security standards via Amazon Web Services.

A central feature of this platform is the policy compliance system. Teams can build specific company expense policies into the expense management platform, making it easier for users to adhere to guidelines. The system blocks out-of-policy claims using proactive policy enforcement and automated alerts. The software integrates with over 50 accounting systems, enhancing company budget and expenditure control.

The Webexpenses mobile app helps manage expenses on the go by allowing users to snap a picture of their receipt and swiftly generate a claim in seconds. The platform also allows admins to easily review, approve, reject, and track expense reports.

Everything You Need To Know About Corporate Travel Management Solutions (FAQs)

What are corporate travel management solutions.

Corporate Travel Management solutions are tools that enable finance teams to manage enterprise traveling. Travelling for work can be stressful for employees, who must manage their budgets, work, and travel itinerary. Work travel can also be a stress for finance teams, who must be able to reconcile expenses, and manage travel policies for all travelling employees.

Corporate travel management solutions aim to reduce this stress, with a set of features to improve the travel experience for employees and give finance teams visibility over enterprise travel expenses. This includes managing expenses, logistics, travel reports, and invoices. These tools can help teams to better manage budgets and control costs, resulting in increased employee confidence that when they travel it will be easy to submit and manage expenses.

How Do Corporate Travel Management Solutions work?

Corporate Travel Management solutions enable finance teams to control travel budgets and help reduce stress for travelling employees. This is delivered through a range of features including itineraries that cover flight details, travel times, and cost breakdowns, budgeting features, spending allowance limits, and live chat. Some solutions will offer partnerships with travel forms to recommend airlines, hotels, and rideshare providers.

Corporate Travel Management software is typically delivered via a web-based dashboard for finance teams to manage and track expenses, reports, audits, and manage policies. End users can access the service on a mobile app to view their own personal itineraries, submit expenses, and track budgets. Top solutions will also integrate with other HRMS and accounting tools, such as Netsuite, SAP, Oracle, Quickbooks, or Workday.

What Features Should You Look For In Corporate Travel Management Solutions?

When selecting a corporate travel management solution, Expert Insights recommends considering the following key features:

• Travel Planning Features: Flight booking, car rentals, hotel booking, and taxi booking in one platform for employees
• Itinerary Management: Itinerary planning, timetables, costs, and travel plans should be clearly laid out and visible to all parties
• Expenses Management: Employees should be able to easily track and manage expenses in real time with spending limits where required
• Budget Management: Budgeting controls and audits, with clear limits set for employees and clear tracking of spend
• Policy and Compliance: Automated policy compliance workflows, with approvals for travel and spend
• Support: Phone, chat, and email support
• Integrations: Integrations with other HR platforms, accounting tools, and CRM solutions

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A Successful Return to Business Travel: Corporate Travel Checklist & Tips

As business travel bounces back, we’ve created an extensive corporate travel checklist for the modern traveler.

As business travel bounces back, we’ve created an extensive corporate travel checklist for the modern traveler. With an abundance of international business travel hotels featuring more than just the essentials, Club Quarters Hotels caters to the corporate traveler. From fast and free Wi-Fi to in-room workstations to laundry services to remote office and meeting space and a better-than-average business center (with complimentary coffee and tea), our boutique hotels are your business travel home away from home.

Whether your business venture is an overnight trip, a weekend convention, or an even longer stay, our corporate travel checklist is an excellent resource for packing for a successful trip. Enjoy a printable version below so you can stay organized and feel confident you packed everything you’ll need. We’ve also included some of our top tips to make corporate travel easier than ever.

6 Packing Tricks & Tips for Corporate Travelers

To make sure your return to business travel is smooth, safe, and successful, use these packing tips.

1 | Choose Versatile Clothing & Shoes

Whether you’ll be flying with a carry-on only or driving to your destination, space will be limited. Choose basics from your closet to wear multiple ways and make the most of your luggage space. Lean into easy-to-pack accessories to dress an outfit up or down and change the details of your look.

A navy or black skirt, pants, or suit can be paired with more than one shirt, meaning you’ll only need to bring only one blazer or jacket. Simply swap your shirt and any other accessories to give yourself a new look for each meeting or dinner reservation. Select a shirt that you’d wear with or without the jacket so it will satisfy both formal wear and business casual. Alternate your suit jacket or blazer for a woman’s cardigan or a men’s sweater to create an additional outfit for wearing whether you’re touring the city or a new building site. When dressing up isn’t required, pack a pair of dark wash blue jeans that pair with almost any top, yet still look appropriate for after-work cocktails or dinner.

A laundry bag and garment bags are available for repeat guests who stay at least once per week within the current year.

Keep your shoe choices simple. One black or brown pair of dress shoes will likely match all of your outfits (plus one extra pair as a backup). For women, this might include a practical daytime pair and a heeled nighttime shoe, or select two pairs that are dressy yet comfortable to wear for cocktail hour or a coffee-fueled conference. Most importantly , don’t choose business travel as the moment to break in a new pair of shoes.

More Tips for Dressing for Corporate Travel:

• Consider your connections and travel plan and then select an outfit that allows you to hustle to your next gate if you must and that you’re comfortable sitting in if a flight delay gives you an extra-long wait in a crowded airport.
• If some or all of your travel is by car, keep a hanger handy so you can hang up your suit jacket during the trip.
• Dress in layers so you can remove the outer layer to remain comfortable while still looking presentable.

2 | Select Travel-Friendly Fabrics

Pack clothing made from fabrics that will fold or roll, but that still look put together after a long flight if you must attend a meeting right away in your destination city . With this in mind, linen is completely out of the question – this fabric will not only wrinkle in transit, but after sitting in one meeting wearing linen you’ll have wrinkle lines galore. Look into non-iron or wrinkle-free dress shirts and pack other travel-friendly fabrics, including wool, lyocell, polyester, cashmere, knit, and spandex.

3 | Roll, Fold, Bag & Stuff: The Secrets to Efficient Packing

If you observe your stack of clothes in comparison to the size of your suitcase, the outlook can often seem grim. But there is a solution! Taking the time to neatly roll the clothes that won’t show wrinkles will save more space than you realize and cut down on the ironing needed later. Neatly fold the items you do not roll and pack them into the bottom of your suitcase or place them on top of your rolled clothes.

What to Roll : Casual clothing, gym clothing, jeans, and other items made from travel-friendly fabrics can be neatly laid on top of each other and rolled into one or a few bundles.

What to Fold : We do not recommend rolling suits—whether a business suit or a skirt and blazer—but instead fold them with the natural creases they already have:

• Fold jackets in half placing them shoulder to shoulder.
• Fold pants along the length of the pre-ironed creases, and then fold them in half or thirds, but as few times as possible to fit inside your suitcase.
• Fold button-down dress shirts similarly to how they are shown in a store: Lay the shirt face down and fold each sleeve/shoulder towards the back/middle. Then, fold the shirt into itself lengthwise by half or into thirds.

What to Bag : For even more efficient packing, place items like socks, undergarments, and workout clothes in zip-top plastic bags and squeeze out the air to make them as compact as possible. These bags can go in last to tuck into any extra or empty spaces inside your suitcase. Bagging your undergarments also organizes them into different styles so it’s easy to tell your dress socks from your gym socks instantly, for example.

Stuff Your Shoes : This may seem silly until you open your suitcase after arriving at your destination and find your dress shoes smashed and bent. Tuck one of your undergarment bags inside your shoes to reinforce them. Not only will your shoes retain their shape but you’ll also make use of every inch inside your luggage.

4 | Pack for Downtime

While you’re traveling for work, take a break now and then if time permits. Pack for downtime so you’re ready for it, whether that means a quick workout in our hotel fitness center or an in-room yoga session. At Club Quarters, we understand maintaining your physical health is important. That’s why we offer free delivery of workout equipment, resistance bands, and yoga mats to your room upon request . If your downtime takes you out and about during your stay at Club Quarters, our blog offers insider things to do by destination for day-off delights and nearby sightseeing adventures to enjoy.

5 | Travel Safety

For You : By now it might be a habit, or you might need a reminder as you pack your items, but because travel requirements are fluid and change by destination, it’s a good idea to pack a face mask and keep it handy (not stowed inside checked luggage). You’ll also want to consider keeping travel-friendly hand sanitizer in your carry-on, in the pocket of your laptop case, or inside your purse so you can access it easily. Once you arrive at Club Quarters Hotels, rest easy knowing your room is certified safe and clean .

For Your Belongings : Consider a combination or key lock for your luggage, especially if you’re taking ground transport such as a bus or train with many riders. Not only will this give you peace of mind knowing your valuables are secure, but you’ll also be certain your bag will not catch on an edge of the luggage compartment and accidentally open. If you desire additional security when you arrive, Club Quarters offers safety deposit boxes at the Member Service Desk for items that need extra safekeeping during your stay.

Business Trip Packing List for Corporate Travelers

Finalize your business travel packing with our corporate travel checklist. Check out each of our printable checklist versions ( one for men and one for women ) so you can check off each item as you add them to your suitcase.

Corporate Traveler Documents

Always double check that your ID is handy, as there is no replacing this, and make sure you have access to any essential documents needed to access your meeting room, conference, or to board transportation:

Personal Identification : This includes your driver’s license, passport, work ID, conference badge, etc. Boarding Pass : Electronic boarding passes are great but be prepared for the possibility of not having an internet connection or your phone losing power. A printed backup or a screenshot (in case of signal loss) can ease stress on travel day.

Paperwork & Documents for Business Travel

While many travel documents, conference passes, and confirmation receipts are available digitally, having a printed copy can be helpful if there are bandwidth issues during a conference, if your cell phone runs out of battery, or just to reference quickly. For your convenience, Club Quarters has wireless printing available in our Club Living Rooms . Our lightning-fast, free Wi-Fi makes it easy to pull up and print your documents and continue on your way. Below are a few examples of paperwork you’ll want to remember during your business trip:

• Hotel Information: Eliminate confusion by having the hotel name, address, and room or confirmation number ready.
• Car Rental : If renting a car, confirm you have the reservation information or agreement, and any insurance information the rental agency requires.
• Conference Documents : A copy of the itinerary with room and time information so you don’t miss an event because of a phone failure. If you are a presenter, double check you have your notes, speech, or talking points (and print a copy for extra assurance when you arrive!).
• Pocket Calendar : If you don’t have an electronic calendar, pocket calendars are small and come in handy for planning future meetings and business trips.
• Business Cards : Don’t forget to bring your business cards—conferences and out-of-town meetings are great networking opportunities.
• Paper & Pen : If you’re a note taker, pack a portfolio with plain paper and several pens or a highlighter. While you can take notes on your laptop, if service is spotty or your battery fails, you’ll want this backup method for taking notes in meetings or jotting down someone’s contact information. A pen and pad are also ideal for taking down your rental car’s license plate and driving directions too.
• Envelope : Lastly, it’s a good idea to bring along an envelope for stashing your business receipts to ensure that your expenditures will be organized to hand in for reimbursement when you return to work.

Electronics for Business Trips

Business trips often require you to remain connected to your company through email, phone, and intranet – or other electronic methods. Having a device run out of battery can be detrimental, making traveling more difficult and impeding the success of your business venture. Remember to pack each of these electronics:

• Laptop : Your computer is likely essential to your daily work, and you probably won’t forget it, but also remember any peripherals you routinely use, including a mouse and mousepad, and zip drive. If you need sign-in keys, bring those along and place them somewhere secure. Our Club Quarters Hotels offer both Mac and PC desktop workstations in our Club Living Rooms for your convenience.
• Cell Phone: From using your mobile CQ room key to hailing a rideshare driver to scanning a QR code for a conference itinerary, your cell phone is likely your most-used device for business or pleasure and preparing your phone for your trip should still make your checklist. Check your business contacts for accuracy, make sure apps are downloaded beforehand, and input payment information for rideshare or other services you are likely to use to avoid hassles or delays later.
• Device Chargers : Make sure you have at least one power cord for each electronic device, and if you deem it necessary -bring a power pack – plus an adapter if you’re traveling outside the country . *Our boutique hotels provide a built-in power strip on every in-room desk.
• Portable Charger : Portable chargers can come in handy if you find yourself with a checked charger, or can’t locate an outlet in a busy airport. Recharge in-room and carry this with you for a quick and convenient boost in battery life.

Travel-Comfort Items

For a quick nap on the train or entertainment during your flight or off-time, consider packing these extras to make your trip more enjoyable—they may not be necessary, but can be costly when purchased in an airport or train station, so you’ll be glad you made space for them:

• e-Reader or Book
• Earbuds or Headphones + Associated Charger
• Earplugs, Eye Mask & Neck Pillow
• Refillable Water Bottle
• Travel Umbrella

Personal Work Bag

A sturdy work bag is a must-have for travel: This is where you will store most of your non-clothing items— laptop, chargers, and paperwork. Most airlines allow one personal bag plus a carry-on, so you can use your work bag as your personal bag—just be sure to check your airline’s size and weight limitations. Work bags come in many styles and configurations; choose the one that best suits your needs:

• Modern-style Briefcase : This bag style has multiple straps so you can carry it in your hand or over your shoulder. It will also have multiple compartments for organization and safety so you can easily stow personal items from your keys to a small bottle of hand sanitizer. You might also opt to carry a business-style backpack with a neoprene sleeve to protect electronics, in lieu of a conventional briefcase.
• Inner / Outer Double Bags : If you need a purse while you travel, find a work bag with a matching, but smaller inner bag to act as your purse until you reach your destination. This bag will easily nest inside your personal bag to stay within the airline’s rules, while maximizing your volume. Easily store your cosmetics, cell phone, and wallet in the small inner bag, and use the larger bag for your laptop, electronics, and paperwork.

Toiletries & Cosmetics

Remember that if you’re traveling by plane and not checking a bag, liquids are limited to 3 ounces each and must all fit inside a quart-sized plastic bag. Our Club Quarters Hotels provides shampoo, conditioner, lotion, and soap, plus a hairdryer in every room , so you’ll have the basics, but be sure to pack anything else on this list you’ll need:

• Shampoo & Conditioner ( provided in CQ room )
• Lotion ( provided in CQ room )
• Body Wash/Soap ( provided in CQ room )
• Toothbrush, Toothpaste, Mouthwash & Dental Floss
• Hair Product (mousse, gel, etc.)
• Hair Brush or Comb
• Shaving Kit (razor, shaving cream, after shave)
• Face Wash & Makeup Remover
• Feminine Hygiene Products
• Other: Prescriptions/Medications
• Other: Makeup/Cosmetics

Clothing Checklist for Corporate Travelers

Remember that this list will vary depending on the itinerary of your trip, the length of your stay, and the time of year, but below are the basics for a three-day business trip.

Clothing List for Business Men

1 Suit (jacket and pants) 1 Pair of Pants (additional pair of dress pants or nice jeans) 1–2 Belts 3 Tops (2 button-down dress shirts and 1 business casual shirt) 3 Pairs of Undergarments (socks and underwear) 1–2 Pairs of Shoes (1 for meetings and 1 for dinners) 1 Pair of Pajamas (shirt and pants) Optional items: 1 Workout Outfit* (shirt, pants, and workout shoes) Watch 1–2 Ties with tie clips *If you plan to work out during your business trip, be sure to bring an extra pair of undergarments.

Clothing List for Business Women

1 Blazer 2–3 Bottoms (slacks, a skirt, and nice jeans) 3 Tops (2 blouses/button-down dress shirts and 1 business casual shirt) 3 Pairs of Undergarments (socks, tights or stockings, underwear, and bras) 1–2 Pairs of Shoes (1 for meetings and 1 for dinners) 1 Pair of Pajamas (shirt and pants) Optional items: 1 Workout Outfit* (shirt, pants, and workout shoes) 1 Dress 1 Cardigan Scarf Jewelry Headband, hair clips, or hair ties Belt *If you plan to work out while on your business trip, be sure to bring an extra pair of undergarments.

We hope these tips and tricks for packing for your next business trip have been helpful. If you do forget an important item, please come see us at the Club Quarters Member Service Desk . We will do our very best to help you obtain these items as quickly as possible. We look forward to seeing you or hosting your next group event at Club Quarters.

We aren’t just a hotel for business travel: We offer accommodations for your leisure travel as well. And did you know we’re pet friendly and we have a rewards program ? Here are some of the special offers we are currently running if you would like to visit us at Club Quarters for business and pleasure.

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Planning to Combine Business and Leisure Travel? You’re Not Alone.

As employees increasingly add leisure time to their business trips, companies are trying to figure out where their duty of care obligations begin and end.

Credit... Aart-Jan Venema

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By Amy Zipkin

• April 7, 2024 Updated 2:44 p.m. ET

On a Sunday in late January, Melinda Buchmann, who lives in Florida and supervises client relations for RevShoppe, a 30-person remote company advising organizations on sales techniques and strategies, arrived in Banff, Alberta, to help set up a four-day company meeting.

The last day of the event, her husband, Josh, a director of strategic partnerships for the delivery company DoorDash , who also works remotely, joined her. They spent two leisurely days hiking in Banff National Park and visiting Lake Louise.

“I take advantage, because I don’t know when I’m going to return,” Ms. Buchmann said of the decision to combine downtime with a business trip.

As postpandemic work life has changed, and arrangements now include full-time office attendance as well as hybrid and remote work, so, too, has business travel. The phenomenon known as bleisure, or blended business and leisure travel, was initially embraced largely by digital nomads . But such combined travel is now also popular with people outside that group . Allied Market Research, a subsidiary of Allied Analytics, based in Portland, Ore., estimated that the bleisure travel market was $315.3 billion in 2022 and would reach $731.4 billion by 2032.

As employees increasingly add leisure time to their business trips, companies are struggling to determine where their legal obligation to protect employees from harm — their so-called duty of care — begins and ends. And workers may think that because their trip started with business, they will get all the help they need if something goes wrong on the leisure end. Instead, they should generally consider the leisure part of a trip as a regular vacation where they cover all expenses and contingencies.

Companies are responsible for knowing where their employees are during a business trip, covering expenses if an accident or emergency occurs, securing new lodging if a hotel is damaged, even swapping out a broken down rental car. Still, it’s not entirely clear if that coverage ends completely after the conference or the last client meeting.

Companies recognize that threats are increasing, said Robert Cole, senior research analyst focusing on lodging and leisure travel at Phocuswright, a market research company. They are trying to figure out how to take care of a valuable company resource, the employee, without leaving themselves open to financial risk or potential litigation.

“Crafting a comprehensive policy that balances business objectives, employee well-being and legal considerations can be challenging,” Nikolaos Gkolfinopoulos, head of tourism at ICF, a consulting and technology services company in Reston, Va., wrote in an email.

Employees may be on their own without realizing it and may be surprised by out-of-pocket expenses if they require hospital care abroad or evacuation, said Suzanne Morrow, chief executive of InsureMyTrip , an online insurance travel comparison site in Warwick, R.I.

Ms. Morrow said medical coverage provided by a company “is generally only for the dates of the actual business trip abroad.” If travelers are extending the trip for personal travel, she added, “they would want to secure emergency medical coverage for that additional time abroad.”

Employers and employees are left to figure out when the business portion of the trip ends and the leisure segment begins, a significant detail if an employee has a medical emergency. “Where does the corporation liability end?” said Kathy Bedell, senior vice president at BCD Travel, a travel management company.

Companies have varying policies to deal with the new travel amalgam. The chief executive of RevShoppe, Patricia McLaren, based in Austin, Texas, said the company provided flexible travel options and allowed employees to work anywhere they choose.

Even so, there are constraints. The company requires all employees, including executives, to sign liability and insurance waivers when they are on a voluntary company-sponsored trip, such as an off-site meeting. Such waivers typically place responsibility on employees for their own well-being. And if they bring someone, they are responsible for that person’s expenses.

Employees are responsible for requesting the paid time off and notifying their managers of their whereabouts, although that part is not a requirement. Managers have to ensure adequate staffing, Ms. McLaren said.

Elsewhere, employees may not bother to mention the leisure portion of their trip. Eliot Lees, a vice president and managing director at ICF, said he had been on trips as a child with his parents when they combined business and leisure. His parents were academics, who would piggyback vacations onto conferences.

Now he does the same. “I don’t think I ever asked for approval,” he said. (ICF has no formal business-leisure travel policy. It’s allowed as part of personal time off.) After a conference in the Netherlands last year, he spent four days hiking in the northern part of the country.

“I go anywhere, and take more risks than I should,” he said. He said he didn’t carry personal travel or accident insurance.

Any nonchalance may quickly evaporate if a threat emerges. Security experts say even low-risk locations can become high-risk for a few days or weeks of the year.

“Companies are concerned about losing visibility into a traveler’s whereabouts if they booked flights and hotels outside their corporate travel management company,” Benjamin Thorne, senior intelligence manager in London for Crisis24, a subsidiary of GardaWorld, wrote in an email. “The company may think the traveler is in one city when, in reality, they could have booked a holiday package to another nearby city. This lack of visibility by the company makes it difficult to support travelers when a disaster occurs.”

He also raised the possibility that “a traveler with bleisure travel reservations and expectations may find their work trip canceled due to changes in the risk environment or company policy, disrupting their leisure plans.”

Will a company step in off hours if there’s a problem? “That depends on how you are booked,” Mr. Cole, the senior research analyst at Phocuswright, said. A rule of thumb is the further you get from corporate control, the greater the gray area gets.

Half of GoldSpring Consulting’s clients take the responsibility for the entire trip, said Will Tate, a partner at the consultancy based in Cross Roads, Texas, and a certified public accountant. They don’t want the reputational risk. The other half say: “The business trip ended Friday. That’s when we end our duty of care.”

Some companies are trying to define and narrow the gray area. “If you are clearly on personal time, there is no legal requirement for your employer to provide for you,” said Nicole Page, a lawyer whose practice includes employment law at Reavis Page Jump in New York.

Uber provides employees with advisories before a trip, travel assessments, safety tips while traveling and emergency travel assistance, including medical aid, airport travel support, urgent and emergency assistance, and lost or stolen personal property insurance whether they are on business or pleasure travel or a combination.

And at DoorDash, Chris Cherry, head of global safety and security, wrote in an email that “while personal travel is not something we track, we have received requests to extend our travel support capabilities to personal travel.” Mr. Cherry said in those cases, the company has manually added employee leisure itineraries to its travel risk management system and “provided the same level of overwatch that we do for regular business travel.”

The Buchmanns plan to travel this month to Barcelona, Spain, for the McDonald’s Worldwide Convention. DoorDash will have a booth, and Mr. Buchmann will work on the exhibit floor and also entertain clients.

Ms. Buchmann will accompany him. She plans to go sightseeing in the morning, and work in the afternoons and evenings Barcelona time. She will also take three days of paid time off and has shared her plans with Ms. McLaren, the RevShoppe chief executive.

They will stay a day after the conference and plan to visit the Dalí Theater and Museum in Figueres. “I’m sure there will be no shortage of tapas and window shopping along way,” Mr. Buchmann said. He expects to be back at work the next Monday.

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THE 10 CLOSEST Hotels to Elektrostal Hotel

Hotels near elektrostal hotel, property types, distance from, traveler rating, hotel class.

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You can spend time exploring the galleries in Electrostal History and Art Museum in Elektrostal. Take in the museums while you're in the area.

Elektrostal Travel Info

Frequently asked questions.

Yes! The majority of room reservations are refundable if you cancel prior to the hotel's cancellation deadline, which is often 24 or 48 hours before your check-in date. If you have a non-refundable reservation, you might still have the option to cancel and receive a refund within 24 hours of booking. Filter your search by fully refundable to find flexible hotel deals in Elektrostal.

To access more information about rescheduling or cancelling your trip to Elektrostal, head over to our customer service page .

Apart Hotel Yantar is one of the top choices for your stay based on our traveler data, and this 3-star hotel offers free parking and free WiFi. It's located 1.9 mi (3 km) from Electrostal History and Art Museum. Another good option is Apartments , located 4.6 mi (7.4 km) away.

Hotel Mys Otdykha Nadezhda : Offers spa services, an indoor pool, and free parking. Park Hotel Yahonty Noginsk and Areal Congress Hotel are a couple of other choices that feature an onsite pool.

Visitors can enjoy all that Elektrostal has to offer including its museums. There are 35 hotels and other accommodations in the surrounding area. Find out more about Elektrostal .

A favorite place to visit is Electrostal History and Art Museum . You'll also find History of Russian Scarfs and Shawls Museum and Central Museum of the Air Forces at Monino in the area. Check out what more to see and do in Expedia's Elektrostal guide .

The hottest months are usually July and August with an average temp of 63°F, while the coldest months are January and February with an average of 22°F. The snowiest months in Elektrostal are December, November, February, and January, with each month seeing an average of 38 inches of snowfall.

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Apelsin Hotel

Noginskoye Shosse 36B, 144008 Elektrostal', Russia – Good location - show map

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Located next to Noginskoye Highway in Electrostal, Apelsin Hotel offers comfortable rooms with free Wi-Fi. Free parking is available. The elegant rooms are air conditioned and feature a flat-screen satellite TV and fridge. The private bathrooms come with a shower, hairdryer and free toiletries. Hotel Apelsin has a café serving Russian cuisine. The 24-hour front desk offers ironing service. Mashinostroitel Train Station is a 10-minute drive away. Domodedovo Airport is 88 km away.

Couples particularly like the location — they rated it 8.0 for a two-person trip.

Distance in property description is calculated using © OpenStreetMap

• Free parking
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• 24-hour front desk
• Daily housekeeping
• Ironing service Additional charge
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• Fire extinguishers
• CCTV outside property
• CCTV in common areas
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• Key card access
• 24-hour security
• Safety deposit box
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• Air conditioning
• Non-smoking throughout
• Wake-up service
• Packed lunches
• Airport shuttle Additional charge
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• Upper floors accessible by elevator

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Children 16 years and above will be charged as adults at this property.

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Prices for cots and extra beds are not included in the total price, and will have to be paid for separately during your stay.

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Check-in at Apelsin Hotel is from 14:00, and check-out is until 12:00.

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News Releases Category | April 4, 2024

Hilton Named No. 1 Best Company to Work For in the US

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MCLEAN, Va. – Hilton has once again been recognized for its award-winning workplace culture. Today, Great Place to Work and Fortune named Hilton No. 1 on the 100 Best Companies to Work For in the U.S. list , marking its ninth consecutive placement on the prestigious list and sixth consecutive year in the top 10. Today’s recognition follows the company’s ranking as the No. 1 World’s Best Workplace and makes Hilton the only hospitality company to have earned the top spot on these prestigious lists.

"We are truly honored to be recognized yet again as the No. 1 Best Company to Work For in the U.S. Topping the list for the third time following our recognition as the No. 1 World’s Best Workplace is especially meaningful,” said Chris Nassetta, president and CEO, Hilton. “Our team members have always been at the heart of our hospitality, and these collective recognitions are the result of the passion they bring to our guests and to one another each and every day. We are so proud of the incredible culture we’ve built together and look forward to building on this tremendous foundation in the years to come.”

This recognition is the direct result of positive feedback from Hilton team members. Even during the turbulent times of the past five years, Hilton’s strong global culture helped the hospitality leader remain committed to the purpose of spreading the light and warmth of hospitality when it was needed most. Today, that culture drives Hilton’s performance and recognition as a Great Place to Work in over 60 countries, including other No. 1 rankings in Austria, the Dominican Republic, India, Italy, Nigeria, Oman, Peru, Switzerland and Uruguay.

“The foundational elements of our culture were put in place over a century ago, when our founder Conrad Hilton asked the men and women of Hilton to think big, dream big, act big,” said Laura Fuentes, chief human resources officer, Hilton. “This recognition is an opportunity to celebrate all we have accomplished to achieve his vision while also serving as a reminder that there is no finish line when it comes to focusing on what matters most to our team members – and that’s ensuring that they feel supported at every step of their personal and professional journeys.” 

By making investments in programs and benefits that support inclusion, wellness, growth and purpose, Hilton’s culture of people serving people engages and inspires team members to create great stays for our guests, which drives guest satisfaction, strengthens Hilton’s business and creates continued economic opportunity for communities around the world.  

Hilton continues to offer best-in-class benefits to both hourly and salaried team members including a global mental wellbeing curriculum, discounted travel benefits through the Go Hilton travel program and industry-first access to debt-free education through Guild.  

To learn more about Hilton’s great workplace culture, jobs.hilton.com .

About Hilton

Hilton is a leading global hospitality company with a portfolio of 22 world-class brands comprising more than 7,500 properties and nearly 1.2 million rooms, in 126 countries and territories. Dedicated to fulfilling its founding vision to fill the earth with the light and warmth of hospitality, Hilton has welcomed over 3 billion guests in its more than 100-year history, was named the No. 1 World’s Best Workplace by Great Place to Work and Fortune and has been recognized as a global leader on the Dow Jones Sustainability Indices for seven consecutive years. Hilton has introduced industry-leading technology enhancements to improve the guest experience, including Digital Key Share, automated complimentary room upgrades and the ability to book confirmed connecting rooms. Through the award-winning guest loyalty program Hilton Honors, the more than 180 million members who book directly with Hilton can earn Points for hotel stays and experiences money can't buy. With the free  Hilton Honors app , guests can book their stay, select their room, check in, unlock their door with a Digital Key and check out, all from their smartphone. Visit  stories.hilton.com  for more information, and connect with Hilton on  Facebook , Twitter ,  LinkedIn ,  Instagram  and  YouTube . 

You can book luxury hotels, cruises, and vacation packages through Costco for a fraction of the cost

• Costco offers steep discounts on hotels, cruises, rental cars, and vacation packages for members.
• Members can book travel through the Costco Travel website.
• Costco offers perks such as waived fees for additional drivers on rental cars.

Your Costco membership can get you more than bulk packages of toilet paper and $5 rotisserie chickens.

If you're a Costco member, you can book hotels, cruises, rental cars, and all-inclusive packages online through Costco Travel .

The Costco Travel website offers vacation packages at luxury resorts in destinations including Tahiti, French Polynesia; Cancún, Mexico; Costa Rica, and Hawaii, and cruises with companies such as Carnival, Royal Caribbean , and Princess, at heavily discounted prices.

Related stories

A Costco Travel vacation package at the Hyatt Regency Maui Resort and Spa in Maui, Hawaii, offers five nights for the price of four and includes the flight, rental car, a room with a partial ocean view, and the hotel's daily breakfast buffet.

The entire vacation package costs $4,851.45 when booked through Costco Travel. When booking the same room and dates directly through the Hyatt Regency's website, the hotel reservation costs $5,331.78 — without airfare to Maui or a rental car.

For smaller-scale trips, if you rent a car through Costco, additional driver fees are waived when renters book through Alamo, Enterprise, Budget, or Avis, Costco Travel's rental-car FAQs page says .

To book a trip, members need to make a profile on Costco Travel's website separate from the one they use to shop for other items.

Booking trips through any third-party website is inherently riskier than booking directly. If any unforeseen circumstances come up, it can be difficult to make changes or receive refunds.

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7 Best Hotel Credit Cards of 2024

Money.com has partnered with CardRatings.com for our coverage of credit card products. Money and CardRatings may receive a commission from card issuers. Our site does not include all card companies or all available card offers.

Whether on vacation or business, hotels can make or break your travel experience — and your budget as well.

Hotel credit cards can help alleviate some of that cost, or simply make your stay a lot more comfortable and enjoyable thanks to the many benefits they offer.

Here, we picked some of the best hotel credit cards from a variety of hotel chains that can reward frequent travelers and occasional vacationers alike.

Our Top Picks for Best Hotel Credit Cards of 2024

• Hilton Honors American Express Aspire Card — Best for Luxury Travel
• Hilton Honors American Express Card — Best No Annual Fee
• IHG One Rewards Premier Credit Card —Best Overall Value
• Marriott Bonvoy Brilliant® American Express® Card — Best for International Travel
• Marriott Bonvoy Business® American Express® Card — Best for Business
• Wyndham Rewards Earner® Business Card — Best for Small Businesses
• Wyndham Rewards Earner® Plus Card — Best for Budget Travel

Other Hotel Credit Cards We Considered

Best hotel credit cards reviews.

The companies in our top picks are listed in alphabetical order.

• High 14x points reward rate at Hilton properties
• $200 in flight credits (up to $50 each quarter) on qualifying airfare purchases
• Annual free night
• No TSA PreCheck or Global Entry statement credit

Terms apply. Please click here for applicable rates and fees.

Why we chose it: Hilton Honors American Express Aspire Card delivers on all fronts, from high point earnings to valuable statement credits, all for a very competitive annual fee in the luxury category.

The Hilton portfolio is one of the largest and most recognized in the world. The Hilton Honors American Express Aspire Card offers very high rewards for many different categories. This includes 14x points on Hilton purchases, the highest among the cards we researched. It also offers a high 7x points on select travel and U.S. restaurants.

Points aren’t the only way to save, though, as the card offers a variety of statement credits. Cardholders can get up to $400 in statement credits for their expenses at participating Hilton resorts, a $200 flight credit for qualifying flight purchases (divided into $50 each quarter) and a $100 property statement credit when booking a minimum two-night stay at Waldorf Astoria Hotel & Resorts or Conrad Hotel & Resorts. (Terms apply.)

There’s also a large amount of insurance coverage, including trip cancellation and delay insurance, baggage insurance plan and car rental loss and damage insurance*.

All information about the Hilton Honors American Express Aspire Card has been collected independently by Money.com

• 7x Hilton Honors Bonus points at the Hilton
• 5x points at U.S. supermarkets, U.S. restaurants and U.S. gas stations
• Car rental loss and damage insurance*
• No annual free night
• No trip cancellation/delay insurance

Why we chose it: The Hilton Honors™ Card by American Express’ high rewards on hotel spending as well as everyday categories make it one of the best options for consumers looking for a no-annual-fee hotel card. (Terms apply.)

The no-annual-fee card_name offers 7X Hilton Honors Bonus Points on eligible purchases made with your card at Hilton portfolio hotels and resorts. It also offers 5x on everyday categories like U.S. supermarkets, U.S. restaurants and U.S. gas stations, which makes earning free nights and other perks a lot easier than many of its competitors.

Cardmembers get automatic Hilton Honors™ Silver Status with the card, which earns you 12x additional points per dollar. After spending $20,000 in a calendar year, the card also offers a bump up to Hilton Honors™ Gold Status, which earns 18x points per dollar, totaling 25x Hilton Honors bonus points per dollar when using the card at Hilton hotels.

The card also offers purchase protection, extended warranty and car rental loss and damage insurance*. Unfortunately, it doesn’t provide flight or baggage insurance.

• Anniversary free night
• Low $99 annual fee
• TSA PreCheck(R), Global Entry or NEXUS statement credit every four years
• 5x points on travel, dining and gas
• No rental insurance

Why we chose it: The card_name offers some of the best rewards in its class, including an annual free night, a TSA PreCheck® statement credit every four years and 10x on IHG® purchases.

The IHG One Rewards Premier Credit Card has some of the best rewards and perks available among cards with annual fees in the $100 range.

This includes 10x points for purchases made at IHG® properties, which include well-known hotels such as the Regent, Intercontinental® Hotels and the Holiday Inn®, as well as lower cost options like Hotel Indigo® and Candlewood Suites®. In addition, cardholders get 10x points for being a hotel member and 6x bonus points for being a Platinum member, a status that’s granted automatically upon card approval.

Beyond the 10x points on hotel purchases, the IHG One Rewards Premier Credit Card offers 5x points on travel, dining and gas, providing big opportunities to accumulate points toward stays, room upgrades and more.

Like other cards on this list, it also offers a free night every year and a statement credit for TSA PreCheck®, Global Entry or NEXUS of up to $100 every four years, a unique benefit in this class.

The card also has a pretty broad suite of insurance coverage, including purchase protection, baggage delay insurance, lost baggage reimbursement and trip cancellation/delay insurance. It lacks any sort of rental insurance, however, which could be a bummer if vacations include a roadtrip.

• $300 Brilliant Dining Credit: up to $25 per month for eligible purchases at restaurants worldwide
• Global Entry or TSA PreCheck statement credit every four or four and half years
• Marriott International has properties in the most countries out of any hotel chain
• Airport lounge access with Priority Pass Select (enrollment is required)
• Very expensive $650 annual fee

Why we chose it: Marriott Bonvoy Brilliant® American Express® Card has a wide array of insurance coverage*, along with high-value statement credits and perks that could make up for its high annual fee.

If you have a long list of countries you want to visit, then this Marriott hotel card might be of interest. Marriott International the most countries out of any other hotel chain, with nearly 8,000 properties in 131 countries.

This card also provides a $100 fee credit every four years for Global Entry when you pay for the application with the card_name , which makes returning to the U.S. much smoother. Cardholders also have the option of receiving a fee credit every four and a half years for TSA PreCheck® (up to $85 through a TSA PreCheck® official enrollment provider). Keep in mind that, if approved for Global Entry, you’ll also be approved for TSA PreCheck® at no additional charge.

The card_name offers 6x points at Marriott properties and a $100 luxury property credit for qualifying charges at luxury hotels The Ritz Carlton or St. Regis. You can also earn 3x Marriott Bonvoy points at restaurants worldwide and on flights booked directly with airlines, along with up to $300 in monthly $25 statement credits for eligible purchases at restaurants worldwide.

There’s also a long list of insurance coverage for your travels, such as trip cancellation and delay insurance, car rental loss and damage insurance and baggage insurance plans*, among others.

After spending $60,000 in a calendar year on the card, cardholders get an Earned Choice Award (only one per year). This can be in the form of five suite nights awards, each of which can be redeemed for a room upgrade, a free night valued up to 85,000 points or $1000 when purchasing a Marriott Boutique Bed for your home.

As other cards on this list, the card_name offers an annual free night at participating Marriott Bonvoy® hotels.

• 4x points at restaurants worldwide and U.S. gas stations
• 4x points on wireless phone services from U.S. providers and on U.S. shipping services
• Free night award after each renewal month, plus additional free night after spending $60,000 in a calendar year
• $125 annual fee is higher than most competitors
• No flight cancellation/delay insurance

Why we chose it: The Marriott Bonvoy Business® American Express® Card offers the chance of two free nights each year and rewards business owners with 4x points on U.S. wireless phone and U.S. shipping services. (Terms apply).

The card_name offers 6x points at Marriott properties, as well as automatic Gold Elite Status.

In addition to points, Gold Status offers 25% more points than the regular member rate. Cardholders also get 15 Elite Night Credits each anniversary year, which helps reach the next step in the Marriott Bonvoy membership program (Note that you need 50 Elite Night Credits to reach Platinum Elite Status).

The card also offers 4x points for everyday spending and business-related transactions, such as worldwide restaurants, U.S. gas stations, and U.S. phone and shipping services.

When it comes to additional hotel perks, the Marriott Bonvoy Business® American Express® Card offers the usual annual free night reward, and a second free night after spending $60,000 in a calendar year. There’s also the Amex Business Card Rate, which is a 7% discount on eligible reservations as a benefit of being a Marriott Bonvoy® Member and a Marriott Bonvoy Business® American Express® Card Member when booked directly with Marriott. (Terms apply).

Insurance wise, purchase protection, extended warranty, baggage insurance plan and car rental loss and damage insurance* are included. Note, however, that it does not offer trip cancellation insurance.

• Receive 7,500 point bonus each account anniversary
• 6x points on gas
• 4x points on dining and groceries
• Automatic platinum level
• No insurance coverage

Why we chose it: Wyndham Hotels & Resorts has one of the broadest range of budget options among hotel chains in the USA, and their Wyndham Rewards Earner® Plus Card has enough rewards to take full advantage of it.

While most hotel chains have a very broad range of options, not all have budget hotels widely available nationwide. Wyndham Hotels & Resorts does. With multiple low-cost options such as Days Inn, Microtel Inn & Suites, Travelodge, Super 8 and more all over the country, cardholders will, more often than not, find a budget option for their travels.

The Wyndham Rewards Earner® Plus Card will increase savings even further as it offers 6x points on Wyndham purchases, as well as on gas. In fact, gas expenses alone could earn over 7,500 points in a year, enough to redeem for a night at various Wyndham properties, which might make this card even more appealing for road trip enthusiasts. On top of that, it also offers 4x points on dining and grocery stores (excluding Walmart® and Target®), as well as 1x point on all other qualifying purchases.

There’s also a 7,500 point bonus each anniversary year, which might be enough for a free night since, as mentioned above, Wyndham has multiple properties with rooms that can go for as low as 7,500 points. If redeemed for a go free® nights cardholders get a 10% discount, leaving 750 points in your account to start saving for the next one. (Do note that rooms for 7,500 points are not available at all participating hotels, so make sure there are rooms at this price where you’re going or save up for a costlier stay.)

There’s also a Wyndham Rewards PLATINUM upgrade, which includes perks such as free Wi-Fi, early check-in (upon request), Avis® and Budget® complimentary rental upgrades, and more.

Unfortunately, the card does not offer insurance or protection beyond standard fraud liability protection, so make sure to have insurance when you get those free rental car upgrades.

All information about the Wyndham Rewards Earner® Plus Card has been collected independently by Money.com.

• Annual 15,000 point bonus
• 8x on qualifying gas purchases
• 5x on marketing and select utilities
• No statement credits
• No travel-related insurance

Why we chose it: The Wyndham Rewards Earner® Business Card provides high rewards on both hotel purchases and business-related expenses for a modest annual fee, on top of a generous annual bonus that could be redeemed for up to two free nights.

This Wyndham card gives you 8x points at Wyndham, in addition to 12x points as a Diamond level member (automatic upon card approval) — this translates to 20x points per dollar when making eligible purchases at qualifying Wyndham properties.

The card is also roadtrip-friendly as it earns 8x points on gas, which is double what cards in its class offer, and still more than even the most premium cards. Making it even more convenient for cross country trips, Wyndham has the most properties in the U.S. of any hotel chain, and includes budget hotels such as Days Inn and Howard Johnson.

As far as business rewards go, you can earn 5x points on marketing and advertising, including most digital platforms like Google Ads and Facebooks, and on utilities, such as phones and electrical service.

Although it doesn’t offer an annual free night, the card does offer 15,000 bonus points each anniversary year. That can be redeemed for up to two nights, depending on the room cost (Wyndham rooms start at 7,500 points). Cardholders also get a 10% discount when redeeming points for go free® nights, a program that offers nights at a fixed points value, which could be 7,500, 15,000 or 30,000 depending on the hotel.

Unfortunately, there are no insurance policies other than cell phone protection and the standard fraud liability protection, which is this card’s biggest drawback. If you plan on traveling by plane a lot, consider other of our picks for a more comprehensive insurance package.

All information about the Wyndham Rewards Earner® Business Card has been collected independently by Money.com.

Best Western Rewards® Premium Mastercard®

• 40,000x points when you spend $5,000 every 12 billing cycles
• High 10x points in Best Western purchases
• Early check-in and late check-out (based on availability)

This card offers up to 20x points when booking at a Best Western, 10x through the card itself and 10x for being a Best Western Rewards® member (the card also gives automatic Platinum status). In addition to these high rewards, cardholders get 40,000 points after spending $5,000 with the card every 12 billing cycles, a very low spending requirement compared to others. However, the rewards aren’t high enough to make up for its $89 annual fee.

All information about the Best Western Rewards® Premium Mastercard® has been collected independently by Money.com.

Marriott Bonvoy Boundless® Credit Card

• One free night annually
• $95 annual fee is low compared to competitors
• 3x points on groceries, dining and gas up to $6,000 combined
• Spending cap on rewards

This Marriott card by Chase is a great option if you value the Marriott brand, which has the largest hotel network in the world. It offers 6x points at the Marriott, which can become 17x points thanks to member rewards and the automatic Silver Elite Status.

All information about the Marriott Bonvoy Boundless® Credit Card has been collected independently by Money.com.

World of Hyatt Credit Card

• Large suite of insurance coverage
• Discoverist status automatic upgrade
• Low reward rate
• $95 annual fee is too much for what it offers

The World of Hyatt Credit Card by Chase shines due to its coverage, which includes baggage delay insurance, lost baggage reimbursement, trip cancellation/delay insurance, purchase protection and rental collision waiver. While this is a large plus, its rewards are lackluster, especially given the card’s $95 annual fee.

All information about the World of Hyatt Credit Card by Chase has been collected independently by Money.com.

Best Hotel Credit Cards Guide

How do hotel credit cards work, how to choose the best hotel credit card, how to maximize the value of your hotel credit card, how to redeem your hotel credit card rewards, latest news on hotel credit cards.

A hotel credit card is a co-branded card issued by a hotel line and a financial institution such as Chase Bank or American Express®. These cards usually provide high reward rates for booking stays, buying tickets for shows or merchandise at all the hotels under the brand’s umbrella. These rewards are in addition to the ones you’ll get as a loyalty member, as these cards will automatically grant you member status with the brand.

Overall, hotel credit cards work just like regular credit cards, meaning you’ll have a credit line for an established amount that you can use, and you have to make at least a minimum payment each billing cycle.

Reward structures are similar to regular credit cards too, you earn a certain amount of points, statement credits or other miscellaneous benefits depending on how much you spend and where.

Here are some of the difference on how rewards work:

• Hotel credit cards offer more points than average credit cards do when you make eligible purchases at participating hotels, including at restaurants within hotel premises, gift shops and more.
• Points are added to the ones you get as an elite status member of the hotel brand, a status that also comes automatically with card enrollment. This increases the points earned significantly.
• Unfortunately, points tend to be limited to the particular brand instead of the issuer’s. For example, points earned through the IHG One Rewards Premier Credit Card, which is issued by Chase, can’t be used in the Chase Ultimate Rewards® portal.
• Points have drastically more value when redeemed for hotel purchases such as hotel stays or room upgrades when compared to statement credits or gift cards, for example.

Hotel benefits

Some offer other such as a free night every year, free breakfast, special discounts, priority booking, early check-in and much more depending on the hotel and the type of card. These, of course, will depend largely on the type of annual fee the card charges.

There are roughly four tiers of annual fees when it comes to cards. These are, typically, no annual fee cards, budget or low cost ($50-$99), mid-range ($150-$300) and luxury or premium ($350+).

Pros and cons of hotel credit cards

Hotel credit cards are packed with perks, but whether a card is worth it for you will depend on many factors. Here are some pros and cons to consider:

• Rewards at the hotel are very high and are added to rewards earned as a member
• Many cards offer at least one free night annually
• Hotel-related perks such as early check-in, free breakfast and room discounts
• Usually offer travel benefits like rewards for buying tickets, travel-related insurance and more
• Many of the major hotel brands have large networks of hotels for different budgets and locations
• High reward rates are typically limited to purchases within the hotel brand, not everyday spending
• Flight-related perks aren't as abundant as with more general travel cards
• Points tend to be much less valuable when redeemed outside of the hotel

Hotel credit cards vs. travel credit cards

While travel credit cards could encompass hotel, airline and general travel-focused cards, travel cards — such as the ​​Chase Sapphire Reserve® or the Capital One VentureOne Rewards Credit Card — usually reward you for a variety of travel-related expenses, for example, airline tickets and rentals, such as the. Hotel credit cards, on the other hand, are specifically designed to give you higher rewards and specific perks when you make purchases within their hotel line.

Travel cards

• Usually offer much higher rewards for travel purchases, including airfare and rental cars
• Can offer high rewards in hotels regardless of brand
• More versatility and options when transferring reward points
• Offer a wider variety of insurance policies, such as rental insurance and baggage protection
• Tend to have more bonus categories than branded hotel cards

Hotel cards

• Points earned at hotels surpass those of travel cards, which, at the most, grant 10x points, while hotel cards offer up to 14x, on top of points acquired through membership, totaling well past 20x points per dollar
• Have hotel-specific perks such as free stays, free Wi-Fi and free breakfast
• Bumps up your member status at the hotel chain, which in turn increases the amount of perks
• Points can be worth a lot more during specific times of the year or in specific hotels within the brand, depending on time, location and any deals available

Not all hotels are made equal, and neither are their credit cards or membership rewards programs. When choosing a hotel credit card, it’s important to take into account not just the card itself, but the hotels it works with.

1. Compare credit card basics

As with any other credit card, you should compare features like the annual fee, APR, the issuer and a baseline of the rewards offered.

As mentioned above, there are different tiers, according to the annual fee. Once you’ve decided how much you’re willing to pay, you can start to compare rewards, benefits, insurance and the hotel network. Once you’re comparing within each category, you’ll more easily find standouts that deliver far more benefits than their direct competitors.

2. Think about how often you travel

If you travel once or twice a year to visit family, you might enjoy the occasional free night, but a co-branded hotel card won’t be the best option for you. Instead, you can take a look at our best travel credit cards . With these cards, there are more travel rewards and benefits like higher points for ticket purchases, flight cancellation insurance and the such, along with higher rewards on everyday purchases.

However, if you travel often for work or you vacation a few times a year, you’ll probably really take advantage of all the benefits that come with a hotel credit card.

As you accrue points, you’ll go up in member status, get more free nights, and enjoy amenities like free Wi-Fi, discounts and priority booking. This could make your trips more comfortable and a lot cheaper.

3. Analyze rewards and perks

Once you have a list of the cards you’re strongly considering, you can start comparing their rewards. Remember, however, that points systems can vary greatly due to issuer, hotel brand and the actual hotel you try to redeem them at.

With this in mind, look at the versatility each hotel brand has. If their network is large enough and their affiliates cover a wider spectrum of budgets and locations, you can at least get an idea of how many options you’ll have when redeeming.

Consider the everyday spending categories the card rewards you for as well. If your goal is to amass enough points to get free nights or large discounts, you may benefit from high reward rates in categories such as gas, dining and grocery shopping. While some cards could look a lot more tempting than others due to that reward rate at the hotels, others could actually deliver more value through regular spending throughout the year.

4. Consider which hotel brand appeals to you the most

One of the main issues with hotel credit cards is that they’re made for a specific hotel chain. While they can be used for any type of purchase (including rival hotels), the highest reward rates and perks are limited to that brand.

The good news is that hotel chains actually have a lot of different hotels under their name, and some can range from very low cost rooms to fine hotels and luxurious villas in any part of the world. All the big names have thousands of properties across the globe, but all are different, so compare the range of options in terms of prices, locations and variety of properties and amenities. Also, see if you recognize any that you particularly enjoy, or that you already use frequently due to your traveling circumstances.

It’s also a good idea to look at the different perks each brand offers for its elite members. Most hotel credit cards grant a certain level of membership, but the benefits that come with it depend on the hotel’s membership program. Look into the details, whether the program offers free nights, free Wi-Fi, room upgrades or more. The program itself could be a deciding factor in your credit card choice.

Use for everyday expenses

One of the best and easiest ways to accrue points is to use your credit card regularly, not just at the hotel. In some cases, cards earn a lot of points for everyday purchases like groceries, gas and utilities. Also, some cards give large bonuses or other perks when a certain spending threshold is reached.

Use your annual free night

This doesn’t necessarily add to your points, but if the card offers a free night per year (and most do), make sure to not let it go to waste. If you don’t get the chance to travel or vacation, using this perk at the end of the year to relax or take a quick trip somewhere ensures that you truly take advantage of your benefits.

Look for transfer possibilities

While using your card within the hotel’s loyalty program is likely the best option, there are some cases in which transferring to a partner can increase the value of your points. Read the fine print and look for transfer partners in the card’s network to see if there’s a chance to get more for your points whether through converting them into miles or to a credit card issuer’s points system such as Chase Ultimate Rewards®.

Investigate which hotels waive resort fees

Resort fees can increase the standard room prices, sometimes significantly so. Some hotel brands waive these fees if you pay with points. Before choosing a card, look for specific hotels within the brand’s umbrella that do this.

Research prices and overall demand in different seasons

Hotel pricing changes constantly, and the same is true for the amount of points needed to get free nights or room upgrades. Stay on top of these changes to at least have an idea of when and where you can make the most out of your points.

How much is a hotel point worth?

Hotel points vary significantly depending on the card issuer and hotel brand, as well as how, when and where you redeem them.

While you can redeem points for a variety of things, such as gift cards, room upgrades or even retail deals through a hotel’s loyalty program, one of the most common and sought-after perks are free or discounted nights.

Here’s a table showing the approximate range of points needed for a free night in some of the most well-known hotel companies in the world.

Keep in mind, however, that the amount of points needed changes depending on the specific hotel chosen, the style of room, its location and when the points are redeemed as a room’s price can change drastically with the seasons.

Not all chains will have the lowest-cost rooms in the US (or any given country, for that matter) or at the time of booking. As mentioned above, it’s best to research each hotel chain and see what budgets they cover and where before making a final decision.

In most cases, points are automatically transferred from your credit card program to the hotel’s program after each billing cycle, although in some it might take up to 12 weeks for the transfer.

In order to redeem the points, you need to log into your hotel’s loyalty program and look for redemption options, such as hotel rooms, upgrades, gift cards or transfer points to partners such as airlines or even other hotel chains. You can also use your points to get higher membership status.

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• Travel insurance is always a good choice, but it can add to the already high expense involved in traveling. Read our guide and learn How to Find Cheap Travel Insurance for Your Next Trip .
• Traveling with someone can raise the bill quite a bit. However, there’s an offer by Southwest Airlines credit cards that can help with that: This New Credit Card Offer Comes With a Very Rare (and Valuable) Travel Bonus
• If your spreadsheets aren’t quite cutting it and you’re having trouble budgeting and finding good deals on travel, This New Vacation Calculator Can Help You Choose (and Pay for) Your Next Trip

Best Hotel Credit Cards FAQs

What hotels have their own credit card, why is it important to have a hotel credit card, which card is best for hotel rewards, what rewards and perks can you expect with a hotel credit card, can you use a hotel credit card for everyday purchases, are there any fees associated with using a hotel credit card, how we chose the best hotel credit cards.

Finding the best hotel credit cards meant looking not just into the cards themselves, but into the different hotel chains that co-branded them, among other factors listed below:

Points and overall rewards

We compared the amount of points each card gave for eligible purchases at each hotel chain as well as points awarded for everyday spending categories such as dining or gas, which could make accumulating points much easier.

Hotel-specific perks

Points aren’t the only way to earn with hotel cards. We looked at the perks each card gives you within the hotel or in the process of booking, such as annual free nights, status upgrades, complimentary room upgrades and more. We also compared the perks that each separate hotel offers with the member status the card provides.

When traveling, insurance is a big deal. Hotel cards should have a good amount of coverage, such as trip cancellation and delay insurance, baggage insurance and rental insurance. There’s also other coverages for everyday spending such as extended warranty and purchase protection. We took these insurance policies into account when making our selections.

Welcome offers

Although welcome bonuses and intro offers in general change consistently, and we don’t include them in reviews, we looked at them to get an idea of what and how much each card regularly offers. Customers should be able to start enjoying their new card as soon as possible.

Summary of Money’s Best Hotel Credit Cards of 2024

To see rates and fees for the card_name , please visit this link . Terms apply.

To see rates and fees for the Hilton Honors American Express Card , please visit this link. Terms apply.

To see rates and fees for the Hilton Honors American Express Aspire Card, please visit this link . Terms apply.

* Insurance disclosures for American Express Cards on this page:

Trip Delay Insurance: Eligibility and Benefit level varies by Card. Terms, Conditions and Limitations Apply. Please visit americanexpress.com/benefitsguide for more details. Underwritten by New Hampshire Insurance Company, an AIG Company.

Global Assist Hotline: Eligibility and Benefit level varies by Card. Terms, Conditions and Limitations Apply. Please visit americanexpress.com/benefitsguide for more details. Card Members are responsible for the costs charged by third-party service providers.

Extended Warranty, Purchase Protection, Baggage Insurance Plan: Eligibility and Benefit level varies by Card. Terms, Conditions and Limitations Apply. Please visit americanexpress.com/benefitsguide for more details. Underwritten by AMEX Assurance Company.

Car Rental Loss & Damage Insurance: Eligibility and Benefit level varies by Card. Terms, Conditions and Limitations Apply. Please visit americanexpress.com/benefitsguide for more details. Underwritten by AMEX Assurance Company. Car Rental Loss or Damage Coverage is offered through American Express Travel Related Services Company, Inc.

© Copyright 2024 Money Group, LLC . All Rights Reserved.

This article originally appeared on Money.com and may contain affiliate links for which Money receives compensation. Opinions expressed in this article are the author's alone, not those of a third-party entity, and have not been reviewed, approved, or otherwise endorsed. Offers may be subject to change without notice. For more information, read Money’s full disclaimer .

Eclipse boosts travel as Americans chase rare celestial event

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Reporting by Nathan Gomes, Deborah Sophia and Akash Sriram in Bengaluru; Editing by Anil D'Silva

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Akash reports on technology companies in the United States, electric vehicle companies, and the space industry. His reporting usually appears in the Autos & Transportation and Technology sections. He has a postgraduate degree in Conflict, Development, and Security from the University of Leeds. Akash's interests include music, football (soccer), and Formula 1.

Light wind in dollar's sails after bumper US payrolls

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The total solar eclipse is a total business boost for hotels, rental cars, and Airbnb

An estimated 931,000 to 3.7 million people will travel from outside the path of totality on eclipse day.

Over 32 million people in the U.S. live in the path of totality of the upcoming total solar eclipse . But not everyone is lucky enough to already live along the 60- to 70-mile wide stretch, cutting across 15 U.S. states, and parts of Mexico and Canada, that will see complete darkness for 4 minutes and 28 seconds on Monday, April 8.

Travelers are still clamoring to get in on the action — booking flights, rental cars, and lodgings to catch a glimpse of the event.

Michael Zeiler, an eclipse cartographer at GreatAmericanEclipse.com, estimates that between 931,000 and 3.7 million people will travel from outside the path of totality on the day of the eclipse. The top states expecting travelers are Texas, Indiana, and Ohio, where the eclipse will be visible for the longest time. Dallas, Austin, and San Antonio are the most popular cities along the path of totality, according to the American Automobile Association (AAA).

And travel-related businesses have been seeing major boosts in those areas as a result. Airbnb data shows a 1,000% increase in searches for stays along the solar eclipse path of totality in the U.S., touting that it has 15 times more listings than there are hotels in the total eclipse’s path.

An image shared by American political scientist Ian Bremmer on X Wednesday showed the high occupancy rates at Airbnbs across the path of totality for the eclipse weekend.

Searches on Expedia similarly soared as much as 1,100% for stays along the path of totality, including in Burlington, Vermont; Little Rock, Arkansas; Dayton, Ohio; Buffalo, New York; and Indianapolis, Indiana, the travel company said last month. Expedia added a feature that allows users to search “Solar Eclipse 2024” in the destination box to find properties within the path of totality for dates around April 8.

And people looking to book hotels will have to pay steep prices to reside in the path. Booking data from AAA showed that hotels in the most popular cities along the path of totality are 48% more expensive during the eclipse weekend than they were at the same time last year.

Read more : The total solar eclipse is coming and food brands want in. Here are 7 eclipse promotions

Car rental company Hertz reported a 3,000% rise in car rental advanced bookings in cities on the eclipse path for that Saturday, compared with last year.

The frenzy prompted the Federal Aviation Administration to warn fliers that there could be higher air traffic volume than normal at airports along the path of the eclipse, and that passengers should anticipate delays around these peak periods.

For those looking for an even more elevated viewing experience (minus a hotel booking and highway traffic), some airlines, including Alaska, Delta and JetBlue, are offering special flights at the exact time of the eclipse, to be able to view the celestial event from 30,000 feet in the air — giving people the clearest view, since they’re cruising above any potential cloud coverage.

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