msu travel rental car

Office of Admissions

• Getting around campus

Campus transportation

Michigan State University covers more than 5,000 acres and is one of the most beautiful campuses in the nation. Besides walking, students have many options for getting around campus, including  green transportation  options. 

With more than half of its roads equipped with bike lanes and more than 20,000 bicycle parking spaces, MSU has been named a  Bicycle Friendly University  by the League of American Bicyclists.

Additionally, MSU has installed several bike repair stations across campus, providing cyclists with a place to fix flats and make minor adjustments. MSU’s  Bikes Service Center  also offers a range of services for individuals or campus departments looking to rent, repair, buy or equip a bike.

Students who bring a bike to campus must obtain a free bicycle permit from the MSU Police Department.

Campus bus system

The  Capital Area Transportation Authority  (CATA) bus system is free for all students during fall and spring semesters along all on-campus routes. These routes serve all university apartments, residence halls, commuter lots and main campus facilities. Most on-campus routes run until 2:30 a.m. after which the  Night Owl  service provides late night transportation at a discounted student rate. In addition to the free on-campus routes, there are also routes that extend to the surrounding off-campus areas of East Lansing, Lansing, Okemos and Haslett. For off-campus routes, students can pay per ride or purchase passes.

There are a limited number of lot 89 and lot 91 permits available for first-year students who wish to bring their own car to campus. Other vehicle permits are available to students who have at least 28 credits. Visit the MSU Parking Services website for purchasing and additional details. Students also have the option to use the Zipcar car rental service . MSU offers seven Zipcar parking locations on campus. Students 18 years and older, including drivers with an international license, can rent a car to use by the hour or day.

Mopeds are another popular form of transportation on campus. MSU has numerous moped-designated parking spaces across campus for your convenience. To see where moped spaces are located, zoom in on the  MSU interactive map  to see the small purple squares marking the spaces. In order to use a moped on campus, you must  purchase a parking permit  after having registered your moped with the Secretary of State Office.

One advantage over cars is that MSU allows students to use mopeds starting their first year on campus. Students wishing to drive a car on campus must either be a commuter student or in at least their second year at MSU. More information about mopeds can be found on the  MSU Parking Services website .

Getting to campus

The MSU campus is a 15-minute drive from  Capital Regional International Airport . Taxicab service costs approximately $15.

It is a 75-minute drive to  Detroit Metro Airport . The  Michigan Flyer Airport Shuttle  offers bus transportation to East Lansing for approximately $30. Buses run several times a day, and travel takes approximately two hours.

Public transportation

The  Capital Area Multimodal Gateway  on campus houses the  Amtrak Blue Water  train stop and three intercity bus services: MegaBus,  Greyhound  and  Indian Trails .

Local  CATA  bus routes stop at the station, and the facility also offers taxicab and bike-sharing services.

Maps and directions

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Concur travel scenarios faq.

The below scenarios answer some commonly asked questions. Be sure to consult with the MSU Manual of Business Procedures and your fiscal officer for more information.

Jump to the bottom of this page for Travel Videos Playlist.

Q: Can I enter my travel log directly into Concur instead of sending to the business office? Answer: Yes. This video will show you how to enter mileage: Concur - Submitting Mileage using the Travel Log. If you have any overnight/hotel stay in Michigan in your travel log, watch this video: Expense Report for In-state Travel with Hotel .

Q: Do I need to submit a Request for travel outside of Michigan? Answer: Yes. This video will show you how: Request for Out-of-State Travel

Q: Can I use my PCard to pay for conference registration? Answer: Yes. This is preferred. If you pay out-of-pocket, you won't be reimbursed until after the conference.

Q: I am traveling internationally for MSU business and need a visa and passport. Can I be reimbursed for these costs? Answer: Yes.

Q: Do I need to submit my own expense report for a work travel outside of Michigan?

Answer: Yes. This video will help: Expense Report – Out of State Conference Example .

Q: I have to be at a training at 7:00am and I live two hours away from it. Can I get a hotel the night before?       Answer: There is no clear business policy for this, so it is up to the discretion of the organization.  Ask your supervisor and fiscal officer for guidance. 

Q: I am taking a taxi to dinner while traveling. It isn’t a required dinner; just a restaurant I want to try. Is this reimbursable? Answer: No. The only time this would be reimbursable would be if it were a required dinner and on the agenda. 

Q: Is traveling by train instead of flying permissible? Answer: Yes, if it does not cost more than flying. “When travel is by train, the fare should not exceed the lowest available airfare and most direct, expeditious route.”  ( MSU Manual of Business Procedures , section II. Transportation, C.)

Q: I have a long flight and the airline does not let me reserve an aisle seat without paying for a seat assignment. Is this permissible? Answer: No, you cannot pay for a seat assignment. However, booking with the Concur travel app should let you choose a seat and you can update your travel profile to include your seating preference (window or aisle).

Q: I am leaving from home for a business trip. Do I calculate my mileage from my office (which is farther from the trip’s destination) or from my home (which is closer)? Answer: Calculate mileage starting from the shorter of the 2 distances. In this case, from your home. Add a note in the explanation that “Home address is closer to destination address than work address.”

Q: I work in the Detroit area and am driving up to Iron River, Michigan and back for work. The round-trip mileage will be approximately 1100 miles. Should I take my personal car or an MSU or rental car? Answer: You must take a rental or MSU Extension / MSU motor pool vehicle. If your mileage reimbursements from driving your personal car meets or exceeds $500, you won’t get reimbursed past $500. Those working for MSU Extension with home offices in the Upper Peninsula have an exception to this rule. 

Q: I am traveling to a conference with someone I supervise. Can we share a hotel room to save money? Answer: No, you may not share a room with someone you supervise. You also may not share a room with an MSU student (of any level of studies).

Q: I am on a tight budget and traveling for work. Putting three nights of a hotel room needed for business travel on my personal credit card is a financial hardship. Can I use my p-card to reserve a hotel room? Answer: No. Talk to your supervisor and fiscal officer about requesting a travel advance.  You also may wish to speak with them about getting a MSU Travel Card .

Q: I must travel in-state, leaving early in the morning and not returning until about 9pm. Thus, I will need to eat dinner on the road. Will I be reimbursed? Answer: No. Unless you are in overnight status, you cannot claim meals/per diem. 

Q: I paid for the taxi from the airport to the hotel for myself and for three colleagues when we arrived. How should this be recorded? Answer: You should upload the receipt to be reimbursed for the full amount but designate it as a shared expense. 

Q: I paid for a taxi but lost the receipt or didn’t get one.  Answer: If you used your credit card to pay for taxi, you could use your bank statement, showing payment. If you paid cash, then document the cost, date, and trip purpose and submit that document.

Q: I forgot to submit my expense report for a trip I finished 93 days ago. Can I still get reimbursed? Answer: No. You must submit all expense reports within 90 days. There are no exceptions. However, if any parts of your travel was direct billed, such as a flight or hotel room, a report still needs to be done for those expenses paid by the university.

Q: You are leaving to go to the airport at 6pm for your business trip. Do you get reimbursed for your dinner? Answer: Yes. On the first and last day of travel, you will receive 75% of the daily per diem, which should be more than cover dinner. It does not matter when you left or returned on those days.

Q: You are going to conference in California. You want to take an indirect flight there, and first stop in Colorado and take two personal days to visit your college roommate before continuing to California.  You see that doing this does not result in spending more on airfare. What do you need to do? Answer: Submit documentation comparing the flight prices. Comparative quotes for airfare must be obtained at the time of booking when an indirect flight for personal reasons is part of the trip. The quote may be obtained either via email from MSU’s preferred travel agent or via a screen shot from the Concur booking tool.

Q: I keep receiving emails from Concur Solutions that I have 1 travel request pending an expense report, why do I keep receiving this email message? What do I need to do to make it stop? Answer: You have a travel request that did not have any expense reports. You will receive this email 14 days after the Request/Trip End Date and every 14 days after until the request is auto closed, which happens 94 days after the request trip end date. The traveler is also able to close close/inactivate a request by clicking on the travel request and clicking the Close/Inactive Request button. Only close/inactivate a request if you will have no more expenses to report for that request.

Q: I stayed at a conference hotel, and when I am submitting my expense report, I receive an error that my hotel exceeded the allowance. What can I do? Answer: Add a note that this is the case under the Hotel expense Allowance Exceeded Reason field.

Q: When submitting expenses for an overnight trip, I received an error message of “This entry cannot be submitted until a Travel Allowance Itinerary is created.” Answer: You need to create an itinerary by selecting the blue link “Travel Allowance” and then “Manage Travel Allowance.” See image below.

Q: I used Concur to book/pay for my hotel or airline tickets, so it is not an out-of-pocket expense. Do I still include this in my Expense report? Answer: Yes. It will show as payment type of “Travel Agency Card” and will not be included in the amount that you are reimbursed. However, you still must include it for reconciliation.

Q: How do I get updated on the status of my Request or Expense in Concur? Answer: You will get an email from [email protected] . Check your Outlook “Unfocused” tab if you have that set up, and your JUNK folder. It is also possible you do not have email notifications turned on, although they are by default. Check in My Profile > System Settings.

Q: What should I title my Expense report in Concur? Answer: Use a short phrase describing the trip and include the date range. For example, NEAFCS 9.11.23-9.15.23.

Q: I don’t use a travel log to record my travel. I just enter a personal car mileage expense in Concur. What else needs to be done? Answer. The mileage calculator needs to be used to calculate mileage for each personal car mileage expense trip.

Q: I had to change my travel plans and change my ticket. What do I need to do on my Expense report? Answer: When changes in travel plans require a revision of airline tickets, the reason for the change must be documented in the Expense report. Both the original receipt and additional airline charge receipt must be attached. 

Travel Videos Playlist

Business office.

Transportation

Our hours are Monday through Friday, 8 a.m. - 4:30 p.m.

We manage a fleet of 400 university vehicles so that you can travel with confidence.

Services Include

• Vehicle rental and leasing: Click the button below to submit a request.
• Repair and maintenance of university-owned vehicles and equipment: Call or email for service. See below.
• Charter bus service: Call or email for service. See below.
• Vehicle fueling and car wash station: Call or email for service. See below.

Vehicle Rental and Leasing

We have a wide variety of 400 vehicles, including eco-friendly options, available to university staff who travel for business.

What we offer

• Daily/short-term rentals and long-term leases (90-day minimum)
• Low rates: Our rates are consistently lower than off-campus vendors across all types of vehicles.
• Minimal wear: You can minimize wear-and-tear on your personal vehicle(s).
• Low cost: It is often more costly to the university to be reimbursed for personal vehicle use.
• Easy fueling: Fuel is included in your rental rate and is conveniently available to you on-campus at our fueling station  or o ff-campus using the fuel card provided to you in each vehicle.
• Easy billing: Direct billing to your department using an authorized account number eliminates the hassle of reimbursement.
• Convenient location: We are conveniently located on MSU's main campus with plenty of parking available.

Models and rates

We may also offer other types of vehicles not listed here.  You can call us for the most up-to-date information on available types and rates.

• You can fill out our long-term lease form to qualify (requires 90-day minimum).
• Our lease rates are based upon use of 1,000 miles or less per month. Your mileage use above the monthly allowance is billed at the applicable mileage rate. For high-mileage rate options, please contact Motor Pool for more details.
• You may occasionally be reassigned a comparable vehicle to help maintain our lease costs.
• Your receipts for purchases with the Wright Express cards must be returned to our office as soon as possible after your purchase has been made.

Odometer readings

A long-term lease assignment requires you to report your odometer reading between the 8th and 14th day of each month. A reminder email will be sent to you each month. Failure to provide the odometer reading may result in an additional fee of $50 per month.

Report your odometer readings

Rental Considerations

Accessibility.

We offer a wheelchair-accessible minivan that can accommodate two wheelchairs and four additional passengers (including the driver).  The rental rate is equivalent to a standard mini-van.

Off-campus accessible vehicle rental is available to you through  Clock Mobility .

Cancellation

Short-term rental.

You must cancel short-term reservations at least 24 hours prior to your scheduled time of pickup to avoid a $15 fee.

Long-term lease

There is no fee for canceling your long-term vehicle lease.

Vehicle regulations

You are not able to lease vehicles through the online Service Request portal.  You are subject to the following regulations when in possession of a university vehicle:

• Rates provide for all expenses except tolls, parking fees, traffic violations, towing and service fees not mechanically related, and the first $500 of damages or loss resulting from an at-fault accident, vandalism, etc. All requests for reimbursement of expenses paid with personal funds should be submitted to the Transportation Services office as soon as possible after the purchase has been made.
• The University Vehicle Policy may be found in the Manual of Business Procedures, Section 245. For vehicle reservation and additional information, call (517) 353-5280 during the hours of 8 a.m. to 4:30 p.m., Monday to Friday .
• An approved university Travel Request in Concur and a valid (domestic) operator's license are required to pick up a university vehicle.
• Review driver responsibilities found in Section 35 of the  Manual of Business Procedures  and take the required steps.
• For information on what to do in case of an accident, see Section 35 of the Manual of Business Procedures.
• Drivers and all passengers in vehicles must wear safety belts. Child seat belt requirements must be adhered to as well.
• Departments requesting student drivers must also complete the  Request for Michigan Driver Record form  and maintain current records within their department.
• Special vehicle leases may be arranged to meet specific needs. Vehicle rates may vary with the addition of specialized equipment.
• Rentals may be arranged from off-campus agencies when university demand exceeds on-campus vehicle availability.    

Vehicle Repair and Maintenance

Our certified mechanics maintain all university vehicles, ensuring safety and cleanliness so that you can travel with confidence.

Service garage

You can have your university vehicle serviced by appointment or by walk-in at our stadium Service Garage.

• Phone: (517) 355-1868
• Email:  [email protected]
• Located at 325 West Shaw Lane
• Open for walk-in from Monday - Friday 7:00 am – 4:30 pm
• See the Manual of Business Procedures, section 245 for vehicle maintenance and repair requirements
• Customized preventative maintenance plans
• Vehicle Protection Plan collision damage program

Central fueling center

At our Central Fueling Center, located 409 Service Road, we offer you

• Unleaded gasoline*
• Bio-diesel*
• Propane autogas*
• Automated drive-through car wash*

*Require a university access card, available to you at our Service Garage location.

Charter Bus

Our buses are available to charter for any Michigan State University affiliate excluding political activist groups. We offer several options, including 5 biodiesel buses.  Our charter bus service is designed for customization to fit the individual needs of any chartered group.

• Phone: (517) 353-4318
• Email:  [email protected]
• Hours of operation: Monday - Friday 8:00 am –  4:30 pm 

Request charter bus service

Driving forms

Travel @ State

Manual of Business Procedures - Vehicle and transportation services, section 245

Lease contact delegation guide

Odometer readings guide

Long term vehicle lease form (130.32 KB)

More About Us

We take pride in providing safe transportation methods on campus and beyond. You can watch our "Inside IPF" video to learn more about our people, values, and operations.

Travel at State – Office of the Controller

Welcome to Michigan State University's Travel Website

• To learn more about the Concur Fiori update, and to see it in action:
• Read the FAQ
• Check out the Fiori on the web demo video
• Check out the Fiori on mobile app demo video

Travel@State provides faculty, staff, students, and guests with resources and information related to traveling on behalf of the University.

MSU has negotiated contracts with multiple airlines, car agencies, and major hotel chains. Booking travel through one of our preferred agencies also gives faculty and staff the ability to direct bill airfare and rail to their department/unit. For more information on booking through Travel@State, please refer to the Preferred Agencies  page.

What is Concur?

Concur is MSU’s travel and expense system that streamlines the travel process for MSU faculty and staff.

What Concur can do:

• Calculate per diems, currency conversions, and mileage
• Book travel and link itineraries through the mobile app
• Add a receipt to your Expense Report just by taking a picture
• Allows travelers to separate business and personal expenses
• Quicker reimbursements
• Real time business intelligence on travelers and costs
• If an event has occurred, locate our travelers and open a line of communication
• Create cash advances and encumbrances during the pre-trip process
• Automated auditing

Have questions? Learn more by visiting our Reference Library  or by contacting the Travel@State team at [email protected] .

Need Help with Reimbursement?

Visit the Reimbursement Chart  for information on reimbursable expenses and receipt requirements.

Please refer to the Travel Policies & Procedures to ensure compliance with Michigan State University regulations.

Reference Guides

The Travel@State team has created a list of helpful resources to guide you through each step of the travel process. Both PDF and video resources can be found in the Reference Library .

Want to stay updated on the latest Travel@State news? Join our Listserv !

Parking Services

Zipcar offers short term car rentals with easily accessible campus pickup locations. With a valid driver’s license, anyone 18 and older is eligible to rent. They offer discounted memberships to MSU students, staff and alumni. V i sit their site for more details:

Alternative Transportation

• Autonomous Bus
• On Campus Bussing - CATA
• Electric Vehicle Charging Stations
• Bike and Walk
• Electric Mobility Devices

Car rental at Moscow Domodedovo Airport

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Cheap car rentals at Moscow Domodedovo Airport

Top tips for renting a car at moscow domodedovo airport.

• Car hire at Moscow Domodedovo Airport (DME) is a great option to connect directly to the city of Moscow in the comfort of your own vehicle and giving you the added advantage of being able to avoid busy public transport options, especially if you have a lot of luggage or are travelling as a group, which could also work out more economical. Situated around 25 miles from the airport, you can reach Moscow city centre in just over an hour by the A105 highway. If you are driving via the Moscow Ring Road, you should take Exit 25.
• Moscow city and the surrounding road networks can get particularly busy, especially in the rush hour periods, which tend to fall between the hours of 08:00-10:00 in the morning and again between 17:00-19:00 in the evening rush. Weekends tend to be less busy. If you find your connection falls in the busy times, try to avoid this, if possible, by arriving earlier or taking advantage of the calmer afternoon period to return your Moscow Domodedovo Airport car hire. On your return, take the Kashira Highway in a southerly direction and merge onto the Domodedovo Airport Road, which will lead you to the terminals.
• Moscow Domodedovo has just one terminal, so you can find several facilities on hand whilst in the airport. You can find numerous cafes, bars, and refreshments in the Arrivals hall, alongside exchange and ATM facilities. There is also a children’s centre if you are travelling as a family and several information points to assist your trip.
• If you need to refill your fuel tank before returning your car hire at Moscow Domodedovo Airport, you can find several large 24h outlets such as BP and Shell on the main Garden Ring, which is Moscow’s main circular ring road. You can also find several located along the airport road, nearer to the airport itself.
• 25% of our users found rental cars at Moscow Domodedovo Airport for $23 or less
• Book your rental car at Moscow Domodedovo Airport at least 3 weeks before your trip in order to get a below-average price

FAQs about renting a car at Moscow Domodedovo Airport

Where is the car hire at moscow domodedovo airport situated.

You can find many of the major car rental desks on level one of the terminals in the Domestic Arrivals area and some also located in the International Arrivals hall. There are also others located a short distance away on the airport road near to Parking Lot 1. Several larger companies such as Avis and Hertz offer free pick-up and drop-off services to your required location and one-way rentals are also available. Check with your chosen provider to find arrangements that will suit your requirements. Office hours vary with closing times averaging between 21:00-22:00, although you can find some open 24h such as SIXT car hire.

Which car hire at Moscow Domodedovo Airport is easiest to access?

You can find the Hertz car hire company’s office directly from the airport in less than a mile away in the Domodedovo District with the counter desk located in the International Arrivals hall. The airport location allows for easy access and a range of services, which include after-hours drop-off and pick-up for your convenience. You can choose from a wide range of vehicles from economy basic cars, luxury high speed vehicles or range rovers, and child car seats can be arranged when you make your reservation. There is also a handy online check-in service to save you time at the airport, allowing you to simply pick up your car and get you on your way.

What documentation is needed for car hire at Domodedovo Airport?

UK drivers must hold a valid photographic driving license, which has been held for at least one year. It may be necessary to obtain an International Driving Permit, you can check this with your local licensing authority who will be able to process this for a small fee. Make sure to use a major credit card registered in your name when you make your booking and you may find there will be a surcharge if you are a driver under 25, and you could also be exempt from some vehicle categories. In all cases, you need to be at least 21 years of age to rent a car in Russia.

How much does it cost to rent a car at Moscow Domodedovo Airport?

On average a rental car at Moscow Domodedovo Airport costs $29 per day.

Which car rental companies will pick you up at Moscow Domodedovo Airport?

The only car rental company that offers shuttle or pick-up services from Moscow Domodedovo Airport to off-airport locations is TIS Car.

Moscow Domodedovo Airport car rental reviews and directory

Cleanliness

Pick-up/Drop-off

Value for money

One location in Moscow Domodedovo Airport

Locations in Moscow Domodedovo Airport

Domodedovo Apt/Office K238

+7 926 626 45 75

No reviews available

Domodedovo Apt Office K238

+7 926 626 4575

Domodedovo Air Ter Arrival Hall

+7 495 640 82 82

keddy by Europcar

Moscow Domodedovo Airport- International Arrivals, Counter K9

Opening times not available

No score available yet

2 locations in Moscow Domodedovo Airport

Airport road

+7 962 967 8633

Domodedovo Moscow Airport, Arrival Hall - at Rentmotors Desk, Moscow

+1 800 761 8913

IDrive Rent-A-Car

+7 499 685 4725

Moscow Domodedovo airport

Domodedovsky District

+7 495 215 0187

+7 495 921 3838

Moskovskaya obl., Gorodskoy Okrug

Domodedovo Airport

+7 495 260 10 38

Iversta Rentals Inc

2 Donskoi proezd 4, Unit 219

+7 967 240 9918

+7 495 589 11 11

+7 925 472 1561

Car rental locations at Moscow Domodedovo Airport

Good to know, airports serving moscow.

• Car rental Moscow Sheremetyevo Airport, Domodedovo
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Car Rental Moscow City Centre

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Top Car Deals in Moscow City Centre

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Frequently asked questions.

• Roughly 110 mi from Moscow City Centre, Ryazan is a must-do for many road-trippers. With attractions like Monument to Evpatiy Kolovrat, there’s no shortage of things to see and do here.
• Around 110 mi away, Vladimir is another city worthy of a place on your road trip itinerary. Be sure to check out Vladimir Central Prison while you’re in town.
• After all that driving, treat yourself to some time out in nature at Pavilion of Ostrovsky. It’s approximately 190 mi from Moscow City Centre.

Car Rental Information

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