road trip planner template google sheets

How to Create a Trip Planning Spreadsheet [5 Free Templates]

• Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

• Launch your browser, then go to https://sheets.google.com/ .
• Click “ Blank ” under the “ Start a new spreadsheet ” section.

• Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

• Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
• To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

• Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

• Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
• Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
• Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
• Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
• Budget: Track your day-to-day expenses and see how much money you’re left with.
• Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
• Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

• Click on the first cell (cell A1) in the upper-left corner of your worksheet.
• Enter your preferred column header, such as “Location”  (as used in our example).
• Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

• Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

• Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

• Nearby shops and attractions
• Room prices

For the Transportation tab

• Travel date and times
• Flight details, such as flight schedule and flight number
• Car rental company, including name, address, and contact number

For the Budget tab

• Daily budget
• Total budget
• Total amount spent
• Amount remaining
• Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

• Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

• On the side panel that appears, click the drop-down list under the “Format cells if…”  menu.

• Select  “Text is exactly”  from the options.

• Type  “Done”  in the “Value or formula”  field.
• Click on the “Done”  button to save your changes.

• Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

• Select the cells you want to display in alternating colors.
• On the menu bar, select “Format” > “Alternating colors.”

• Choose your preferred color, then click the  “Done”  button to save your changes.

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

• Categorize your itinerary into multiple days (which are color-coded for organization)
• Describe your activities in a separate section and indicate the time and location where you’ll do them
• List the diners or restaurants where you can eat near the location of your activity
• Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

• Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
• Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
• Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
• Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
• Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

• Set a completion status for each of your to-dos
• Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
• Add notes to each item on the list
• Set a due date for your to-dos
• Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
• Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

• Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
• List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
• Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
• Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

• Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
• Add notes about your packing list
• Categorize your items by location, like the beach, conference, office, and other places
• Classify your things by type, such as clothing, money, documents, electronics, etc.
• Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

• Pick a location that your current finances can accommodate.
• Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
• When selecting a hotel or apartment, choose one that’s near major transportation lines.
• Weigh whether taking a bus would be more cost-effective than taking a flight.
• Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

• 4 Free Google Sheets Itinerary Templates To Plan Your Trip
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Top 5 FREE Travel Google Sheets Itinerary Templates To Plan Your Trips

Posted on Last updated: November 11, 2023

A well-organized trip includes lots of things!

Google Sheets is the perfect tool for seasoned travelers, backpackers, digital nomads , and even those who have suddenly planned their road trip. It helps them plan their trip like a pro and make the most out of it.

If scheduling flights, booking hotels, things to carry, where to eat, activities to do at the destination, and similar things sounds overwhelming, then you have come to the right place.

In this article, let us discuss the top 5 Google Sheets Travel Itinerary Templates of 2023. In case you are new to Google Sheets, don’t worry because we will discuss all these templates in detail and learn to use them.

This helpful guide is going to save you money and, at the same time, make sure that you won’t be lost stressing over the accommodations and car rentals.

Before we jump into the list, let us quickly understand what you should expect from an itinerary template and why Google Sheets is perfect for your travel planning.

What is an Itinerary Google Sheets Template?

Simply put, it is a travel planner built using Google Sheets.

An itinerary template is supposed to help you save money, use your travel time efficiently, book flights and accommodations, plan the most awesome things to eat at the destination, and much more.

Such templates are designed for both business trips and personal vacations. They are mostly used by travelers who are planning across-state or international trips.

They act as your personal travel agent that stays on your desktop or mobile phone with a complete outline of the trip.

Here are a few of the benefits of using an itinerary Template:

• Quick Access to Necessary Details – Often, while you are enjoying your trip, feel the need for the next accommodation or flight booking. Without proper tools and information, it may start stressing you in the middle of the trip. However, with the itinerary template, you can quickly have a look at the next step, including flight, hotel, car rental, and much more.
• Save Money – Booking hotels and flights in advance saves a lot of money for you. The template helps you outline the actual budget and total money you need for the trip. This way, you can plan the restaurants and car rentals that fit your budget to help you run out of money midway.
• Prioritize Activities – There may be various places to visit at your destination location. Without a proper daily plan, you may miss the location that was worth visiting during your current visit. The Itinerary template lets users list all those places and prioritize them based on their preferences.
• Plan Things to Carry – One of the most stressful things while planning a trip is knowing what to take with you. It starts and ends with lots of little and huge things. Itinerary templates help you avoid getting frustrated when you need something and won’t find it in your travel bag.
• Save Time – Finally, a well-planned trip may spare you some time for other activities that are beyond your knowledge of the destination location. You can enjoy them without any worry and make sure to manage last-minute changes more effectively.

That being said,

Itinerary templates are highly customizable and edited as per the user’s preference. It follows an easy-to-use format that can be read and understood by both beginners and experts at Google Sheets.

Why are Itinerary Templates created using Google Sheets a must-try?

There are numerous benefits of using a Google Sheet for travel planning. It is a powerful online spreadsheet program used by millions of people.

Planning an inter-state or abroad trip includes various things, from scheduling flights to things to bring.

A Google Sheets has the following benefits for travel planning:

• Accessibility – Google Sheets is a browser-based program. It can be accessed anywhere in the world as long as they have an internet connection. The program is compatible with all types of devices, including desktop and mobile.
• Highly Customizable – It is a well-developed program with an intuitive user interface. Anyone can customize the templates built using Google Sheets without any prior experience. Users can quickly add and edit the information along with the adjustments in the formatting.
• Budget-friendly – Hiring a travel agent to manage your trip may cost you several hundreds of dollars. On the other hand, a travel planner app asks you for a few bucks out of your trip budget. But if you choose Google Sheets for travel planning, it is totally free.
• Collaboration – A Google Sheet can be shared with unlimited users, including your family members, friends, and colleagues. This feature is particularly helpful for people who are going on a business trip. Your colleagues can edit the information in real time. Moreover, you can have a quick look at all of the changes using the “Version history” feature of Google Sheets.

These are only a few of the benefits of using Google Sheets to plan and manage both office and personal trips.

Apart from them, note that Google Sheets is a very easy-to-use program that offers extensive customization. It would hardly take an hour to learn the program to edit the information of the Itinerary template.

Top 5 FREE Google Sheets Travel Itinerary Templates of 2024

There are a range of free templates available online to manage your upcoming trip.

But we understand that you can’t try each one of them to find the perfect fit.

So, we have done that heavy lifting for you.

Here are our top picks. Make sure to explore all of them until you find the perfect fit for your needs.

1. Travel Itinerary Template By SoftwareAccountant

Click Here to Use this Template!

This Travel Itinerary Template is aimed at both office trips and personal vacations.

It is an easy-to-use design. You can download and customize this template for free.

There are three different spreadsheets in this template:

• Planner – It holds all the details of your flights, hotels, rental cars, etc. At the top of the spreadsheet, you need to enter the trip details. After selecting the start and date for your trip, the spreadsheet automatically calculates your trip duration. You can add flight details, including the Airline, Confirmation Number, Time and Location of Departure, Gate Number, etc. It is divided into several tables, as shown in the above image.
• Packing List – This spreadsheet helps you list all the things that need to be packed before you leave your home. Make sure to research and add the weather details of your destination location. It will help you plan things like clothes that suit the weather. Also, the spreadsheet uses tables for Documents and Entertainment equipment in case you are going on a road trip with your friends and family. Don’t forget to use the checkbox for each item to mark if it is ready and packed. It contains tables for individual travel members so as to make sure each one of them gets the thing that best suits their daily routine.
• Activities – It is one of the crucial spreadsheets for the success of your trip. List down the things you will be doing right from the first day. It will help you plan out your visit to the attractions and events happening at the destination location. The spreadsheet is divided into days so that it will be easy for you to assign the appropriate time to each activity. Apart from the places, you can also list down restaurants to make sure you taste the best local food.

This free-to-use template is all you need for your travel planning.

2. Travel Itinerary Spreadsheet by JohnnyAfrica

This template is similar to the one discussed above. It uses a master spreadsheet where you can have a quick look at your travel summary.

It contains example information for your reference. Make sure to delete it and start adding your travel details.

There are four spreadsheets in this template:

• Itinerary Summary – This is the main spreadsheet that holds all the trip details. You can enter transportation, lodging, and activity details along with their costs. The spreadsheet then automatically displays your spending for each day at the far right end of the table. You need to start by selecting the first day of your trip, then list down your transportation details and the activities for that particular day.
• Flight Details – As from the name itself, this spreadsheet makes sure you book your flight tickets and plan your budget in advance. Once the tickets are confirmed, you can enter the flight number, name, arrival time, duration, and much more. At the end of the spreadsheet, you will find the total amount you are going to spend on your flight tickets.
• Lodging Details – This spreadsheet is used to list down hotels along with their pricing and booking status. Make sure to add the check-in and check-out dates; the spreadsheet then calculates the days you will spend at that particular hotel.
• Car Rental Details – Here, you can enter the local transportation details. The car rentals need to be planned properly to save both time and money. You can add the pickup location, pickup date, drop-off date, and car details.

It is a simple-to-use spreadsheet with a beautiful design.

At the end of the Summary spreadsheet, you will find the images of various hotels that the author booked during his travel. You can replace it with your own or delete it completely without any worry.

3. Business Travel Itinerary Template by Template.net

This template is pretty basic. It focuses on business trips.

It allows HR or Travel Managers to add the employee’s name and email address along with other contact details and the purpose of the trip.

From the start date to returning flight details, it includes everything.

It includes two main spreadsheets:

• Business Travel Itinerary – Here, the users need to enter the flight and hotel details along with the list of activities during that particular trip. The entire spreadsheet is divided into several tables with clear headers for quick understanding.
• Customer Management – This spreadsheet includes a list of customers or clients whom the person needs to visit. Make sure to add their name, address, phone numbers, and emails.

Note that the spreadsheet template uses dropdowns for a few fields, such as “From” and “Destination” of the flight details. To change the dropdown selection , you need to use the “Setup” spreadsheet of the template.

4. Basic Family Travel Itinerary by TheGooDocs

Are you planning a family trip?

This template is a perfect fit for you. It contains only one spreadsheet, which is pretty straightforward to customize.

It contains three main tables for planning accommodation, transportation, and packing.

You can add the trip details in the table at the top and also include the names of all the travelers.

Also, add the emergency contact details in the table at the bottom.

You can print this template and ask your kids to keep it with them for their safety.

5. Holiday Week Itinerary Template by TheGooDocs

This is another basic template on this list by TheGooDocs. It is helpful for family or road trips.

The template uses only one spreadsheet, which is divided into the 7-days, as shown in the above image.

For each day, you can add details such as things to do, destinations to visit, food to eat, etc. Also, at the end of each day, you can enter the approximate amount needed for each of the activities. 

Anyone can use this template without any prior Google Sheets experience.

Note that the template doesn’t include any field for flight and hotel details. The main purpose of this template is to help travelers plan activities and food at the destination location.

That’s all about FREE to use Google Sheets Itinerary Template. For more templates, you can visit marketplaces like Etsy that offer advanced travel planners.

For most family vacations, solo trips, and business travels, the templates discussed above are the best choice.

Feel free to comment below if we are missing any fantastic templates worth adding to this list.

Don’t forget to explore our blog for more Google Sheets tips and tricks.

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Travel Planner Spreadsheet: How to Stay Organized with this Google Sheets Itinerary Template

I don’t know about you, but after a year of quarantining and diligently following all of the rules, I am so ready for an epic adventure. As the vaccine rolls out and cases begin to decrease I’m starting to feel the first dash of hope which spurred me to open up my Google Sheets travel planner spreadsheet.

I started dreaming about traveling again. Not even to far off destinations, but to local spots for more than a quick day trip. I figured now was the perfect time to introduce to you how I plan my trips using my Google Sheets itinerary template.

I started using this type of travel planning when I quit my job and got to plan a multi-month, multi-destination adventure. It was a fairly overwhelming process, but the way I stayed organized and on budget was by using Google Sheets.

I created spreadsheet upon spreadsheet to track all of my confirmation numbers, bucket list activities, and trip necessities in one place. I also learned which ones made sense, what information was necessary, and which ones I could delete. Leaving only the best and most useful travel itinerary template to share with you!

This post contains affiliate links, which means that, at no additional cost to you, I will earn a tiny bit of income if you decide to make a purchase or booking. For more, check out my disclosure . 

Why Do I Use Google Sheets instead of Excel?

I love using Google Sheets for just about everything in my life. I have my budget there, keep track of my blogging stats, and my client work.

Here are a few reasons why I prefer using Google Sheets for my trip planner:

• Google Sheets is more Mobile . I have the Google Sheets app on my phone and the spreadsheets are editable offline. This means that if I end up without WiFi or data, which happens all of the time on the road, I can still access any important information or make updates.
• I can easily share it with my friends and family . They will be able to see as I make changes to it in real time, compared to having to email them a new Excel document each time. In terms of my safety when I travel solo , if they ever need to get a hold of me, they will have all of the necessary and up to date information.
• I am an Apple person through and through and simply PREFER Google Sheets over Excel .

Now, Google Sheets and Excel are basically the same thing, so if you are an Excel person you can take the travel planner templates I share here and apply the idea to Excel .

When to Use a Travel Itinerary Templates?

I suggest using a trip planner template anytime you’re planning a trip with a lot of moving parts. Is it necessary for a weekend getaway? No, probably not.

But if you’re planning anything more than a week and you want to ensure you stay on budget and get to see, do, and eat what you want then using a spreadsheet to track everything is incredibly helpful.

I also find them really helpful for planning road trips, so I created (and included for you) a road trip template .

While I primarily use them for planning my vacation itinerary you could also use them to help you plan a business travel itinerary as that begins to resume.

How to Use a Travel Itinerary Template in Google Sheets ?

I’m going to walk you through my tried and tested method for using Google Sheets as your travel planner. My travel spreadsheet template has 11 individual spreadsheets . You can definitely make these yourself, but if you want them already done for you, you can purchase the templates here .

Quick tip : Add links whenever possible. If you find a cool tour you want to do, save the link to the spreadsheet so you can easily find it when it comes time to book

I’ll show you a screenshot of each of them and a short video, but here’s the overview. 

Travel Planner Spreadsheet Template

Travel expense spreadsheet, travel budget spreadsheet.

• Travel Itinerary

Travel Itinerary Daily View

Travel itinerary calendar view.

• Flight Planner
• Accommodation Planner
• Bucket List Planner

Pre-Travel Shopping List

Packing list, road trip planner.

This is the master spreadsheet , if you will. This is where you’ll put any travel related purchases leading up to and during your trip. You can change or add the categories to reflect what works best for your situation.

Let’s say you’re planning a Hawaii getaway ! Leading up to the trip, you decide you want to buy a new swimsuit. You’ll add that to this spreadsheet and put it under MISC or add a column for clothing. As you book your accommodation for the trip, you’ll add that here as well. Then as you are exploring the gorgeous Hawaiian islands, you’ll track your expenses for food, activities, gifts, etc. 

Then at the end of the month, you’ll know exactly what you spent on your trip , both before the actual trip and during. 

This is broken out by months, then at the very bottom, you’ll have a yearly total for travel expenses . 

I hope to have some numbers in there this year!

This spreadsheet is your travel budget planner . It’s broken out into locations, because many trips include more than one destination! You’ll enter the number of days you’ll be in each location, then as you move through the spreadsheet add in the cost for only days worth of food, accommodation etc. The total will calculate at the top !

The travel budget spreadsheet is intended to provide you with an approximate cost of your trip . Once you have this information you can adjust as needed. If the trip is too far out of your budget, don’t give up! 

Can you find cheaper accommodations ? Can you DIY some of you bucket list activities? Can you cook food instead of eating out?

One of my biggest travel tips to stay on budget is to prioritize the activities and experiences that you know will fill you up and bring you joy. Forget the rest.

See where that leaves your budget.

Travel Itinerary Spreadsheet

The Travel Itinerary Spreadsheet provides a birds eye view of your entire trip itinerary. Once you make a decision on where you’re staying, your method of transportation, and activities, input that information here. Include the confirmation number, the costs, and any other information that you find valuable for your trip.

The Travel Itinerary Daily View is where you’ll get into the details of your trip . Use this sheet to plan out each day of your trip so you ensure you get to do, see, and eat all of the things.

Another one of my top travel tips is to only schedule ONE activity per day . This allows time for a little bit of spontaneity on the road, while still ensuring you do what you went there to do. 

As you research your destination, you’ll likely come across places to eat that you don’t want to forget, so add those here as well.

Add any bonus activities that would make sense on that day if time allows!

This calendar view provides a way to see how your trip fits into the rest of your year . Does it fall on a holiday? Do you have trips planned each month? 

The year and dates are intentionally left blank for you to input so no matter what year you’re planning your travels, you can have the correct dates.

To be honest, I use this sheet the least, but I know some people really like seeing a calendar view.

Flight Planner Spreadsheet

As you research your flights, use this sheet to track the entire cost of the flight . This will include a checked bag (maybe), food on board etc. Those cheap flights are super tempting, but since you have to pay for everything else, it really adds up. So use this sheet to be sure you know how much that $35 flight will actually cost you.

Accommodation Planner Spreadsheet

Accommodation can be overwhelming to book. There are so many options, which should you choose? First, check out my guide to booking hostels . If you’re not a fan of hostels don’t worry, the tips in there are applicable across all accommodation types.

Then as you research, add the information, including additional amenities (some hotels charge for WiFi) to provide the total cost. 

This will help you ensure that you get the biggest bang for your buck out of where you lay your head. 

There are multiple destination options in this sheet, as you might be moving about the country!

Bucket List Planner Spreadsheet

The Bucket List Planner is where the fun stuff lives! Start with your destination and determine your can’t miss, bucket list activities!

Have you ever been planning a trip, read a blog post that mentions an epic activity, and you think, I want to do that. But then you don’t save the link to the tour ? Well, add the booking link to this sheet along with other important information (cost, tour operator etc). Then when you’re ready to book, you have the link and all of the information you need!

Sometimes, you need some gear before a trip. This could be anything from a new swimsuit for your beach vacation to luggage to vaccinations! Keep track of those costs here and factor it in to the overall budget of your trip.

I am a big fan of NOT spending too much in this phase of the travel planning. Try to use what you have , borrow what you can, and only buy something when absolutely necessary.

I’m sure a friend or family member has a piece of carry on luggage you can use and no you don’t need a brand new wardrobe for your trip.

This is a sample packing list , yes, but it also covers just about everything you’ll need for your trip. I know there are 5 shoes mentioned, please don’t bring 5 pairs of shoes ! It’s just an example of footwear you might need depending on your planned activities. If you’re not hiking, please don’t bring hiking shoes!

But always, no matter the weather, always pack a swimsuit . You just never know when you might encounter a hot spring, hot tub, or lake for a dip!

Last but not least, you’ll find a road trip planner ! This road trip itinerary planner gives you space to note your starting location, your ultimate destination, the number of miles you’ll drive, cost of gas and things you’d like to see along the way!

There is also a section at the top for your rental car information if you need to rent one for your road trip.

In the first column, you can put the day of the week, the actual date or leave it numbered as is.

At the bottom of the spreadsheet, it will total up the number of miles driven and the total cost of gas for the trip.

I know that planning a trip, no matter the length, can be really fun, but also a bit overwhelming. Especially when you’re trying to stay on budget! These travel planner spreadsheets will help you plan the trip of your dreams (which we all need right about now) while staying on budget and leaving the overwhelm behind.

If you’d like to purchase these templates, they’re available here !

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The Best Google Sheets Trip Planner: How to Plan an Epic Vacation with a Simple Spreadsheet

*This site contains affiliate links, which means I receive a commission when you buy. See my full disclosure .

If you’ve ever traveled abroad, you know that there are tiny details to manage. And if you’ve traveled with outside family or friends, it’s even more complicated! Keeping a spreadsheet for the group is a great way to stay organized when no one  is taking charge. It’s a one-stop place to keep people accountable when they hadn’t done their part of research, or constantly asking questions. Welcome to efficient travel planning – with my ultimate Google Sheets Trip Planner! I like to see everything in one place. From planning road trips to detailing your daily itinerary, my template has everything you need to streamline your travel planning process – with its editable features and different tabs for various details of your trip, including accommodation, budget tracking, packing lists, and to-do lists. Plus, it’s got a bunch of formulas that automate everything for you! Keep read on why I think these Google Sheets will make planning waaay easier for you.

Quick – ready to check out my Google Sheets template that you can customize yourself?  You can purchase it in my new Etsy shop!!

Here it is –> Ultimate Google Sheets Travel Planner   I will be adding more designs soon! Check it out!

Table of Contents

Why I Prefer Google Sheets over Microsoft Excel

I love using Google Sheets for planning my trips instead of Excel, and here’s why.

It feels friendlier and has an uncluttered and user-friendly interface. It’s also easy to share with your fellow travelers and collaborate and chat in real-time. It might not have all the fancy data visuals like Excel, but it’s free, easy, and gets the job done with no fuss.

It’s also mobile-friendly. I’ve got the Google Sheets app installed on my phone, and the best part is, I can edit my spreadsheets even when I’m offline. So, if I find myself in a WiFi or data dead zone, which is pretty common while traveling, I can still access all the important info and make any necessary updates. However, the easiest way to use it is on desktop. It also automatically saves to Google Drive, which I use for everything.

Why use a travel planner with Google Sheets

Spreadsheets are helpful to use for trips that are packed with activities and destinations. While they might not be necessary for a quick weekend escape, they’re extremely helpful for a longer journey like five days in Barcelona . With a comprehensive spreadsheet, you can manage your expenses, making sure you don’t miss out on any flight information, must-visit spots, and keep your holiday on track.

It’s also good for families with kids. You can keep track of kids’ packing lists. Create a checklist of clothes, toiletries, electronics, etc. Or, if you’re planning a trip with, let’s say, your brother-in-law’s family, you can easily share it to make sure that everyone in the family is on the same page. You know how there’s always ONE person who does nothing?! This keeps them on track and accountable! Keep reminding them of the sheet in the family text messages!

Now let’s dissect this bad boy – come on in and take a tour!

Here’s a video of my Google Sheet. (Ready to buy? Ultimate Google Sheets Travel Planner ). I will be adding more designs soon! Check out my shop! I have a bunch of designs with the same format – so check it out!

About this Ultimate Travel Planner Template

The dashboard.

The Dashboard is an all-in-one snapshot of your trip, like a trip summary. It includes a countdown to departure, essential trip details for up to 10 travelers, and a packing status tracker. With automatic currency conversion and budget vs spending graphs, you can easily monitor expenses and stay within your budget. Plus, the to-do list summary keeps you organized with highlighted upcoming tasks so nothing falls through the cracks.

Budget + Expenses

This is your travel budget spreadsheet! You can meticulously plan your trip budget and track expenses with precision. Monitor upcoming payments, analyze budget breakdowns with graphical representations, and log payment methods for added clarity. With the integrated mini-calendar and expense tracker, staying on top of finances has never been easier. It also has a graph that auto-updates so you can visually see your travel expenses at a glance.

Stay on schedule and organized with the To-Do List tab. From pre-booking tasks to day-of departure preparations, this tab categorizes tasks by timeline. You can add a date, and that task goes on your monthly calendar tab! Once you check it off, it automatically deletes. How brilliant is that! Track task completion progress with visual graphs and enjoy the peace of mind that comes with knowing everything is under control.

Monthly Calendar

The Monthly Calendar provides a convenient overview of tasks and payments due over a two-month period. Whether you prefer a Monday or Sunday start, this customizable calendar adapts to your planning preferences, seamlessly integrating with your to-do list tasks and expense schedule.

There’s a drop down menu to put in your own timeframe. You can put 2099, and it will automate for you!

Packing List

Effortlessly manage packing for up to 10 travelers, which is perfect for families with kids! Monitor packing progress with a progress bar! You can access individual traveler lists with hyperlinks, and categorize items for easy organization. From clothing, electronics toiletries, ensure nothing is forgotten as you prepare for your trip. (Check out this straightforward packing list for Barcelona and Spain.. !)

Daily Planner

This is your travel itinerary planner! Once you decide on a place, this is where you’ll be going to see it what you’ll be doing hour-by-hour. It’s set up so you can customize the start time and duration of your itinerary, accommodating activities, excursions, and travel logistics. With up to 31 days of planning flexibility, you can create a detailed schedule for your trip itinerary.

Savings Tracker

Achieve your savings goals with the Savings Tracker tab. Monitor progress toward your trip budget, track remaining savings needed, and select payment frequencies that align with your financial strategy. With automatic calculations and clear visualizations, staying on track financially is effortless.

I told you I have more designs, right? Well here is my “champagne chic” version. You can change the payment frequency to daily, weekly, and monthly. It all gets tracked in the visual graph!

Reservations + Important Details

Once you’ve picked your destination, this is where you see all your plans. It’s automated! Centralize important information from travel insurance, lodging, tour bookings, AirBnB rentals, accommodations, confirmation numbers, hotel contact information, log all essential information for easy reference. With automatic updates from the Trip Research tab, you can trust that your itinerary is always up-to-date. All the information in one table!

Destination Research

Compare and evaluate up to 10 destinations. Tokyo vs. Melbourne? You can compare and contrast factors such as affordability, climate, and travel requirements to choose the perfect destination for your trip. Is it kid-friendly or pet-friendly? With detailed pros and cons lists and information on main attractions, making informed decisions has never been simpler. I haven’t put in all the photos, but you get the idea!

Trip Research

Once you pick your one destination, (let’s say, SPAIN !), you can start planning! Conduct comprehensive research on flights, accommodations, activities, and more with the Trip Research tab. Compare options and make informed decisions that align with your travel preferences and budget. It’s integrated with the Reservations + Important Details tab, so once all the details are finalized, you can see everything there.

Check it out again –> Ultimate Google Sheets Travel Planner   Start planning your trip now!

So that’s it! This trip planner has everything you need to stay organized. Is it the best travel spreadsheet or what? So if you’re coming to Barcelona or Spain, it would be perfect to use if you want to save time and see everything in one place! 

By Justine Ancheta

California native, churro aficionado, and mom of 3, Justine Ancheta writes fervently about Barcelona and Spain. Since 2008, she's been eating burnt onions (calçots) and tripping on cobblestones in the Gothic Quarter. She shares tips on popular attractions, exposes offbeat non-touristy spots, and gives insight on exploring Barcelona with kids. Her next Catalan culture challenge: top level of a human castle (castellers).

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Home » Google Sheets » 9 Best Free☝️ Google Sheets Travel Budget Templates for 2023

• Updated: April 17, 2023

9 Best Free☝️ Google Sheets Travel Budget Templates for 2023

Planning for a vacation is undoubtedly one of the more exciting budgeting exercises you can do. Even a business trip can be an occasion to look forward to. 

However, a lack of proper planning can result in a flop of a holiday or a business trip rather than a fabulous or productive one. 

But that doesn’t have to be you. In this article, we review some of the best Google Sheets travel budget templates to help you prepare for your long-awaited break or business trip!

1. Free Downloadable Travel Budget Template

Designed by Vertex42

If your itinerary is going to be jam-packed with lots of stopovers and plenty of travel activities to see and do, the Free Downloadable Travel Budget Template by Vertex42 is an excellent option.

It is so user-friendly and ideally suited to travel planning, with a graph that depicts the sum totals of your budget categories so that you can view how these costs are going without necessarily having to go back to the drawing board to establish where you overspend.

2.Daily Travel Budget Template

Designed by Charlie Marchant

The Daily Travel Budget Template by Charlie Marchant is an excellent step-by-step guide to use if you have a jam-packed travel trip coming up that requires you to track daily expenses more carefully. 

What’s unique about this travel budget template is that you have a local currency column and a home currency column you can use for comparison purposes. 

And then there’s also a total budget row that you can compare to the sum of your daily totals to see if you are edging towards going over budget or keeping to the plan .

3. Artist Tour Budget Template

Designed by The Crafty Musician

The Artist Tour Budget Template by The Crafty Musician is a great touring budget if you plan on going from place to place and want to enjoy yourself in the process while not being too preoccupied by expenses that go with the territory. 

This budget template also has a special column for venue prices depending on the town you’re in, so you can pick the most profitable venue for you depending on your tour goals and the spend you have available – which, of course, relies on how your trip pans out while you’re visiting each destination.

4. Business Travel Budget Template

Designed by Spreadsheet Daddy

The Business Travel Budget by Spreadsheet Daddy is designed nicely for business trip expenses. This spreadsheet should help you monitor and account for expenses on a business trip for record-keeping purposes. 

Category expenses that this budget template include are airfare, hotel, car rental, gas, entertainment, food, and other miscellaneous costs.

5. Corporate Travel Budget Template

Since a corporate travel budget needs to be a little more finessed than the norm, this spreadsheet template by Spreadsheet Daddy is the one to use to accurately record typical corporate travel costs in a neat and corporate-looking document for future company reference.

6. Family Travel Template

The Family Travel Template by Spreadsheet is perfect for your next family vacation. It has a place for listing itineraries and transportation details. 

If you need a helpful reminder on what to pack, this template has a section for that, too, so you won’t forget the essentials when you and your family depart on a long journey.

7. Study Abroad Travel Budget Template

Studying and living abroad can be costly. Take control over your new lifestyle expenses with The Study Abroad Travel Budget Template by Spreadsheet Daddy and jot down the main category expenses to avoid being caught unawares regarding unanticipated expenses in a new country.

8. Sales Travel Budget

The Sales Travel Budget Template is ideal for recording all the sales you make while on your travels. You can even use filters to establish what you sold more of and when this occurred to validate your trip.

9. Year-Long Travel Budget Template

The Year-Long Travel Budget Template by Spreadsheet Daddy is a good example to use if you are a perpetual traveler and require a suitable budget for year-round travel.

You can even record miles traveled, how much time you spent traveling during daylight hours and during the night, and additional expenses incurred. You can gain insights and reflect on how your travels were spent and if the trip was optimized as much as possible.

Does Google Sheets have a travel budget template?

Google Sheets does not have a travel budget template that you can download within its standard templates. However, there are plenty of free travel budget templates available for download that you can access simply by clicking on the links shown above. Perhaps best of all is the fact you can customize these spreadsheet templates to personify your travel trip best.

How do I create a travel budget in Google Sheets?

Travel budgets are one of these things where you might not think it necessary to list certain expenses. Or you may think it’s necessary to list everything – but this can get a little messy and difficult to track if you don’t have the main travel categories to follow.

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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation itinerary template, 3. clickup trip planner template, 4. clickup event planning itinerary template, 5. clickup 24 hour itinerary template, 6. clickup basic agenda template, 7. clickup conference itinerary template, 8. clickup board meeting agenda template, 9. excel vacation itinerary template, 10. google docs travel itinerary template, 11. microsoft word business trip itinerary template.

An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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BLUE PLANIT

Free Trip Itinerary templates Google Docs and Sheets

If you want to get only pleasant emotions from your journey, our free trip itinerary templates in google docs are your trusted ally working with our samples is straightforward. get a copy of the design you like and start editing online or offline on any device. use only 100% proven designs from professionals..

7 Days Itinerary

San Diego Itinerary

Minimal Purple Trip Itinerary

Black Road Trip Itinerary

Blue and Gray Trip Itinerary

Illustrated Wonderful Trip Itinerary

Beautiful Simple Trip Itinerary

Yellow And Brown Month-Long Trip Itinerary

Black Modish Month Long Trip Itinerary

Four Days-Long Trip Itinerary

Girls Trip Itinerary

Trip to Asia Itinerary

Bachelorette Party Itinerary

City Tour Trip Itinerary

Pink Trip Itinerary

Bright Trip Itinerary

The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

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CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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Your almost broken-down car or truck with the windows rolled down and the music turned up. That wild, unbridled laughter from your friend as you sheepishly go over the speed limit, watching the scenery change and stopping for pancakes at some small-town diner, just because. These are what road trips are made of. Want to go driving through long stretches of highway, bound nowhere fast? Make it your most unforgettable drive yet by creating a road trip itinerary .

Step 1: Collect trip information.

Step 2: plan but don’t be rigid., step 3: set destinations, not expectations., step 4: list the documents you need., step 5: know when to pull the brakes..

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Free Google Sheets Timeline Template: Create Plans Online

When managing teams, it’s essential to create timelines to track their progress as they execute their tasks. Project management software is the most efficient way to create timelines to plan, assign and track their tasks. Other tools can be used to create timelines, though, such as Excel spreadsheets or Google Sheets.

This Google Sheets timeline template can create a timeline in just four simple steps that won’t require any formulas or any advanced settings.

Why Use This Google Sheets Timeline Template?

This timeline template allows organizations to visualize the duration of projects or activities over time, identify who will be executing them and track milestones and deliverables. Google Sheets is a cloud-based spreadsheet tool that can share timelines with teams and let them collaborate online. Unlike Excel, there’s no need to download any files. They’re stored online. Ang change to the timeline is automatically saved in real time so everyone sees the latest version of the timeline.

More powerful than Google Sheets is project management software. ProjectManager is award-winning project and portfolio management software with Gantt charts that have timelines that do much more than static templates. First, there are multiple planning and scheduling tool such as kanban boards, task lists and project calendars which allow you to create timelines, assign tasks to your team members, monitor resource utilization, track progress and much more. The robust Gantt chart links dependencies, filters for the critical path and can set a baseline to track variance in real time. Google Sheets can’t do that. Get started with ProjectManager for free today.

Google Sheets Timeline: Pros & Cons

Let’s take a closer look at Google Sheets timelines to better establish the pros and cons of using them. This can provide your organization with an idea of use cases and when they’re beneficial.

Pros of Making a Timeline in Google Sheets

A Google Sheets timeline is ideal for users who are just getting started with project management. It offers a simple interface that’s easy to understand. Here are some of the main benefits of using Google Sheets to make a timeline.

• Free alternative to project management software
• Many people already understand Google Sheets’ interface
• Easier to understand than Excel
• Cloud-based timelines that don’t require downloading or saving files

Cons of Making a Timeline in Google Sheets

Even though you can make a timeline in Google Sheets, it doesn’t have the same project management features you can find in alternative software options. Here are some disadvantages of using Google Sheets for timelines.

• Labor-intensive and time-consuming process
• Prone to human error as manual edits are required
• Doesn’t pair well with complementary project management tools such as Gantt charts , project dashboards, calendars and kanban boards
• No workflow automation features

Timeline Template for Google Sheets

The best way to learn about Google Sheets timelines is to use one. Download this free timeline template for Google Sheets and use its pre-made milestones and deliverables to add relevant details to your project. Below, we’ve outlined the steps to edit and customize this template as needed.

ProjectManager’s Timeline Is Better Than a Google Sheets Timeline

Google Sheets can make a timeline, but it wasn’t designed for project management and therefore lacks many of the features needed to manage a team’s workload. Instead, use ProjectManager , a tool designed to help create visual, interactive timelines for any type of project. Let’s review some of the reasons why ProjectManager is much better than a Google Sheets timeline template.

Make & Track Timelines With Multiple Project Views

ProjectManager can make and track timelines by using a variety of planning and scheduling tools including Gantt charts , kanban boards, task lists, project calendars and much more. Each of these tools can assign tasks to team members, allocate resources, track their progress and manage all the key areas of projects. Use the powerful Gantt chart to set a baseline, link all four types of dependencies and collaborate with your team.

Monitor Resources and Costs In Real-Time

ProjectManager can also schedule resources and track their utilization as project tasks are completed, estimate the cost of these resources and compare them against the actual costs of projects using various tools including real-time project dashboards , timesheets, workload management charts and reports. Resources can be balanced easily to keep teams working at capacity. Dashboards provide a high-level overview of projects, programs and portfolios without time-consuming or complicated setup.

Still want to know how to make a Google Sheets timeline? Let’s go over how to visualize the duration of any task or project that needs to be executed . The Google Sheet timeline template covers one year. It can zoom into the weeks for each month to track the progress of the tasks and identify project milestones and deliverables every week.

How to Use This Timeline Template for Google Sheets

The first thing to do is to open this timeline template for Google Sheets and then make a copy to edit it. Once that’s done, follow the steps below.

1. Identify Who Will Execute Tasks

Like a Gantt chart , this timeline template uses a stacked bar graph to represent tasks and has different colors to identify each party responsible for executing them, whether an individual or a team, such as a business department in a company.

For example, this Google Sheets timeline template is meant to help plan the operations of an organization. It’s prefilled with sample tasks for four departments of a company: product development, sales, marketing and human resources, but the Google Sheet timeline can be edited as needed.

2. List Tasks

Once it has been determined who will be executing the work, the next step is to identify the individual tasks that will be included in the timeline. In this case, we’ve identified some tasks that each business department will execute over six months, but this timeline is fully customizable and can be used to map activities for shorter or longer periods. For example, this timeline template can create a yearly strategic roadmap .

3. Adjust the Bar Sizes to Represent the Duration of Tasks

To create a bar to show the duration of the tasks, simply edit the fill color of the cells in that row. For example, the task “develop and launch a website” is expected to start in the first week of January and be completed in the fourth week of May, so we’ve selected those cells and filled them with the color that’s been assigned to the marketing team. To edit the timeline task bars, simply edit their fill color as needed.

4. Mark Milestones and Deliverables in the Timeline

Use this template to identify any milestones or deliverables. A milestone is any key event or accomplishment that’s related to a task and a deliverable is a tangible or intangible outcome that’s gained from it.

In our timeline template example, a live website is both the milestone and the deliverable for the task “develop and launch a website,” which is why we’ve marked it down using the milestones and deliverables row. This timeline template has a milestones and deliverables row for each team.

By following these simple steps a timeline template can be created to estimate the duration of projects and visualize the team’s workload .

More Project Management Templates for Google Sheets

We’ve created dozens of Google Sheets project management templates to help plan, schedule and track projects across many industries. Here are some related templates that can be used with this Google Sheets timeline template.

Google Sheets Calendar Template

This Google Sheets calendar template can help visualize the duration of tasks and color-code them in a calendar format. It’s one of the best project management templates for sharing timelines with team members and stakeholders alike due to the familiarity that most people have with this tool.

Google Sheets Budget Template

This Google Sheets budget template helps estimate the costs of the resources needed to execute the tasks in a timeline and then compare the estimates with the actual costs of the project tasks.

Google Sheets Gantt Chart Template

This Google Sheets Gantt chart template is similar to this timeline template, but it automatically generates a Gantt chart timeline based on a list of tasks, their estimated duration and due dates.

These templates are helpful but they’re limited compared to a project timeline tool like ProjectManager, which is equipped with the planning, scheduling and tracking features that are needed to create and manage timelines to manage a team’s work.

There are many other reasons why ProjectManager is a much better tool than Google Sheets when it comes to timelines and task management . If you’d like to learn more, get started with a free trial today.

Related Timeline Content

We’ve created dozens of blogs, templates and guides to help master the process of creating timelines to manage projects or business operations. Here are some of them.

• Project Timeline Software – Create a Project Timeline Online
• Gantt Chart vs. PERT Chart vs. Network Diagram
• How to Make a Gantt Chart In Excel Step-By-Step

ProjectManager is online project management software that delivers real-time data to help you better monitor and track your project timelines. Choose between a variety of tools to schedule your projects such as Gantt charts, kanban boards, task lists and project calendars and then use live dashboards and dynamic reporting to keep stakeholders informed. If you want to streamline your processes and work more efficiently, try ProjectManager for free today .

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