uw madison conference travel grant

Conference Travel

The Office of the Vice Chancellor for Research (OVCR) offers support for conference travel to tenured or tenure-track UW–Madison faculty and academic staff with permanent PI status. If you are a student seeking conference travel funding, please visit this website for possible funding sources: https://grad.wisc.edu/funding/grants-competition/.

OVCR conference travel funding is not intended to cover 100% of the expenses, but rather to defray part of the cost of attending. Eligibility is calculated separately for each type of conference. You may apply at any time during the year, but the request must be made prior to conference travel . If funding is approved, an award letter detailing the account coding will be sent to the recipient and department administrator.

As with all other 135 funds, expenses for conference travel should be processed through your department and college/ school. Reimbursement can be made only for expenses related to the approved conference and must follow university travel policy .

Please note that the review process for all conference travel requests will be normally completed within 10 to 14 business days. For questions regarding conference travel, contact Vielska Brautigam at [email protected] .

Domestic Travel

Normal eligibility rules for domestic conference travel (one domestic conference in the most current two fiscal years) are in effect.

OVCR conference travel funding is not intended to cover 100% of the expenses, but rather to defray part of the cost of attending. Eligibility is limited for domestic conference travel support to one meeting in the most current two fiscal years. The amount awarded is $1,000.

The following criteria must be met in order to be considered for domestic conference travel support:

• Travel must be within the 50 states, U.S. Territories and Commonwealths, Canada, or Mexico.
• The conference must make a strong, positive contribution to your research.
• Conference presentation must include at least of the following: talk, poster session, session leader or discussant.
• Allowable expenses include registration, transportation, allowable lodging, and meal costs not provided by other sources of support.
• All domestic travel should follow current campus health protocols as well as CDC Domestic Travel Guidance . It is recommended that individuals delay university-sponsored domestic travel until fully vaccinated.

Virtual Conference

Eligibility is limited for virtual conference support to one meeting in FY24. The maximum amount awarded is $500. If you receive virtual conference support in FY24, you may not apply for domestic conference travel support in FY24.

The following criteria must be met in order to be considered for virtual conference support:

• Conference presentation (talk, poster session, session leader, or discussant). Allowable expenses are limited to registration fees only.
• Request must include proof of conference participation and receipt for payment of registration fees.

International Travel

Eligibility is limited for international travel support to one meeting in the most current three-year fiscal period. Support of international travel is not automatic; each request is reviewed by the Associate Vice Chancellor for Research of your respective division. The amount awarded is $2,000.

The following criteria must be met in order to be considered for international conference travel support:

• Significant participation (ordinarily, an invited presentation) in a major international meeting.
• Poster presentations and teaching a class or seminar do not qualify.
• Conference attendees should reflect diverse countries and backgrounds; no one nationality should predominate.
• All international travel should follow current campus health protocols as well as   CDC International Travel Guidance . If not otherwise required, it is recommended that individuals delay university-sponsored international travel until fully vaccinated.

The university highly recommends employees traveling internationally on university business enroll in the UW System international health, medical, and evacuation insurance through Cultural Insurance Services International (CISI). Starting Jan. 1, 2022, CISI will be required for all employees traveling abroad for university purposes . For more information on this requirement, see the CISI Insurance enrollment and reimbursement memo , issued Nov. 1, 2021.

Spring 2024 Travel Grant Award Application is open!

Interested in attending a conference, but need some funding? The Chemistry Undergraduate Research Office and the Chemistry Undergraduate Research Board have funding to apply towards the registration fees and travel costs for at least 4 undergraduate researchers to attend professional conferences in the chemical sciences.

Professional conferences are a fantastic opportunity to communicate your research to experts in the field, network with scientists around the world, and learn about the current research being conducted at the cutting-edge of science. All undergraduate researchers in the chemical sciences are highly encouraged to apply to this opportunity. Students can apply for up to a maximum of $400 to attend a conference of their choice. Conference participation/attendance should occur between now until Dec. 31, 2024.

Link to Apply Here

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Conference Travel Grant

Each student may receive up to $1500 for conference travel from the department over the entire course of their enrollment.  (Departmental matching funds for travel to the College Art Association conference—see below—do not count against this award).

Funding and Financial Aid

Types of funding, graduate assistantships.

There are three types of graduate assistantships on campus: teaching, project, and research assistantships. Programs use their own internal processes to award assistantships to students.

• Read more about assistantships More

Fellowships

Fellowships are grants that you do not have to pay back. Unlike graduate assistantships, fellowships generally involve no work obligations. There are both campus/departmental and external fellowships.

• Read more about fellowships More

Traineeships

Traineeships are supported by federal training grants from agencies like the NIH and NSF. Benefits typically include tuition/fee remission, stipend, and health insurance. To inquire about traineeships, check with your graduate program coordinator.

• Read more about traineeships More

Student loans

The Office of Student Financial Aid provides information and assistance to prospective, new, and enrolled graduate students about federal work study and student loans.

• Visit the Office of Financial Aid More

Student jobs

The UW–Madison Student Jobs Center has listings of open positions both on campus and off campus in Madison and the surrounding areas. Keep in mind that only 33% and higher graduate assistantships provide tuition remission for eligible students.*

• Visit the Student Jobs Center More

Research and travel grants

This Graduate School competition includes awards for international and domestic travel for eligible UW–Madison graduate students who are traveling to present at a conference or conduct research supporting their dissertation, thesis, or final project.

• Read about the Student Research Grants Competition More

*Graduate students enrolled in service-based pricing programs , such as online and accelerated programs, are ineligible to receive tuition remission. Students should consult with their graduate programs and read their admission and appointment letters carefully to understand their benefits eligibility.

Funding for international students

U.S. citizenship is a requirement for some fellowships, but there are others for which international students are eligible, including University Fellowships and some departmental fellowships. Adequate financial resources are required for applicants.

• Verifying adequate financial resources More
• Employment regulations More
• Read more about international student funding More

Cost of attendance

Cost of attendance (COA) is an estimate of what it will cost to cover the expenses of attending UW–Madison. Your COA is more than just tuition and fees – it includes cost of housing, books, supplies, health insurance, and other living expenses. Although the actual cost of attending UW–Madison varies depending on your particular spending habits, the university bases your financial aid award on your COA. Visit the Office of Student Financial Aid website to learn more.

Segregated fees

Most UW–Madison students are assessed segregated fees in addition to tuition. These fees fund the bus pass program, University Health Services, the Child Care Tuition Assistance Program, and other services, which are used at significant rates by graduate students.

Students with tuition remission are required to pay segregated fees. Fellowships paid through the Graduate School (not including Vilas travel awards) cover segregated fees in addition to tuition.

Segregated fee allocation

Segregated fees are funds dedicated to supporting various student service programs and organizations. The student government on campus is responsible for the allocation of these funds. The Student Services Finance Committee (SSFC) of the Associated Students of Madison (ASM) submits budget recommendations to the ASM Student Council and the Chancellor as to how student fees should be spent.

Stipend rates and benefits

Graduate students with assistantship appointments of 33.3% or higher receive multiple benefits including a monthly stipend, remission* of both resident and non-resident tuition, and eligibility for health insurance with appointments of at least a full semester (for academic year positions) or six months (for annual positions). Students also build professional competency through assistantship experiences. *Graduate students enrolled in service-based pricing programs , such as online and accelerated programs, are ineligible to receive tuition remission. Students should consult with their graduate programs and read their admission and appointment letters carefully to understand their benefits eligibility. See a list of UW–Madison programs with service-based pricing (NetID login required).

Investing in graduate assistantships

UW–Madison invests millions in support for graduate assistantships, including teaching assistantships, project assistantships, research assistantships, and lecturer student assistant appointments. Recent increases have placed UW–Madison’s minimum stipend levels for graduate assistants at or above the peer institution median.

Understanding the funding process

Admissions and funding decisions.

At UW–Madison, admissions and funding decisions are made by the specific graduate program(s) to which you apply rather than by a centralized cross-campus process.  Because of the diversity of graduate programs available on campus, graduate programs differ in how they make admissions and funding decisions.  For example, some graduate programs only admit students if they can support them financially with assistantships, traineeships, or fellowships, while other graduate programs admit students without a funding offer.

Graduate programs at UW–Madison also differ in the timing of their admissions and funding decisions.  Some graduate programs make admissions and funding decisions at the same time while other programs make admissions decisions first and funding decisions later.  As a result, you should always start your search for information about funding by contacting your intended program(s).  Program staff will be able to tell you how, when, and to what level funding is typically awarded to incoming students.  Likewise, if you have been admitted to a program, but have not received an offer of funding, you should contact the program to inquire about the timing of their funding decisions.

Funding packages

You may receive a funding offer from your graduate program.  A  funding package  is an offer of financial support put together by your program for a specified number of years.  A funding package may include a combination of different types of appointments (e.g.,  TA positions, program assistantships, or fellowships).

The terms and conditions of those appointments, including your stipend, may vary from year to year or from term to term. In addition, students enrolled in service-based pricing programs, such as online and accelerated programs, are ineligible for tuition remission.

Remember that fellowships do not require you to work, but graduate assistantship and student hourly appointments do.  Therefore, it is very important that you take the time to understand the funding package you are offered.  The funding letter sent to you by the program should outline all the components of the package being offered.  For each appointment, you should ask for the following information:

• type of position (e.g., research assistantship, teaching assistantship, fellowship);
• start and end dates;
• percentage of the appointment/number of work hours required (e.g., a 50% appointment is 20 hours);
• stipend amount;
• note that graduate students enrolled in service-based pricing programs , such as online and accelerated programs, are ineligible for tuition remission. See a list of UW–Madison programs with service-based pricing (NetID login required).
• payment of segregated fees, if applicable;
• eligibility for health insurance; and
• additional benefits, if any (e.g., travel funds, professional development funds, priority for graduate student housing, etc).

If you have any questions about your funding package or about the information in your funding letter, contact your graduate program.

Payroll taxes are assessed in identical circumstances for stipends provided to research assistants (RAs), project assistants (PAs), and teaching assistants (TAs) — i.e., income taxes are withheld, but FICA tax is not as long as the student is enrolled in at least a half time course of study. Trainee and fellow stipends are also taxable; however, tuition, fees, and books may be deducted before students calculate their tax liability. Find more information on the Office of Human Resources’ Pay webpage .

Federal Insurance Contributions Act (FICA) tax

FICA tax funds social security and Medicare programs. To be eligible for FICA exemption, non-dissertator graduate students must be enrolled at UW–Madison at least half time (4 credits during the spring and fall semesters), or 3 credits for dissertators. Read more about Student FICA exemptions .

WID Announces WID100 Research Advancement and Student Conference Travel Grant Recipients

The Wisconsin Institute for Discovery (WID) at the University of Wisconsin–Madison is thrilled to announce the recipients of the WID100 Research Advancement and Student Conference Travel Grants. This funding opportunity recognizes and supports innovative research taking place in WID labs and  supports student travel to conferences. The WID100 is an instrumental group of 100 community, business, and scientific leaders committed to practices that enable and amplify interdisciplinary research, support economic promise, growth and development.

Supporting next level scientific discoveries with interdisciplinary research, science-art fusion, and diversity and equity in the STEM fields is important to WID and especially for the WID100. WID believes in providing opportunities for a broad community to experience the inspiring research and public engagement at WID firsthand and support economic promise, growth, and development.

Research Advancement Grant

The Research Advancement Grant for $5,000 was awarded to the John Yin Lab . This award supports the lab’s innovative efforts in  seeking to understand the principles of why a positive swab for COVID-19 can span in severity from an asymptomatic case to death. Nan Jiang, a Ph.D. in the Yin Lab, is helping to lead a research effort on zombie viruses or zombie particles, which are non-infectious or dead byproducts of infection that can spring to life, and replicate only in the presence of normal viral infections. Such “viruses of viruses” might prevent or promote more severe infections by the latest strains of COVID. The WID100 support will enable Jiang and the Yin Lab to explore how zombie viruses might one day be harnessed to save lives. 

Student Conference Travel Grants

The WID100 Student Conference Travel Grant is funding $1000 to outstanding graduate students each to travel to scientific meetings. For the academic year 2022-23, four students have been nominated by WID Faculty to receive these awards . 

Keerthana Shankar, a student in the Krishanu Saha Lab is a 4 th year Ph.D. candidate who studies CRISPR-engineered immune cells as a therapeutic agent for some of the hardest-to-treat cancers. Shankar has single-handedly established a gene editing method with the highest success rate known to date and plans to disseminate her findings at the upcoming Society for Immunotherapy of Cancer (SITC) annual meeting. Support from this award will aid the development of her anti-tumor therapy, connect her with leaders in the field, and bring her technology closer to helping patients.   

Nathan Kolbow , a second-year PhD student in Claudia Solis-Lemus Lab, will be attending the annual meeting for the Society for Advancing Chicanos/Hispanics and Native Americans in Science (SACNAS) . It is the largest scientific meeting with the purpose of cultivating and celebrating a sense of diversity and belonging in STEM.  Evidence shows that participating in a diverse community has a powerful positive impact on the well-being of graduate students, as well as on their scientific productivity. Kolbow will be immersed in state-of-the-art scientific presentations, have an opportunity to network in an innovative and inclusive student community, and create novel scientific collaborations.

Zhutong Li, is a graduate student in the in Lih-Sheng ( Tom) Turng’s Lab and will attend NIH National Heart, Lung, and Blood Institute (NHLBI) meeting on NIH campus, Maryland, March 28 – 29, 2023, where she will present a poster. Li’s Ph.D. research studies small-diameter vascular grafts (SDVGs) as prosthetic bypass vessels for treating patients with severe cardiovascular diseases (CVDs). CVDs are the leading cause of death and morbidity world-wide, accounting for 17.9 million deaths in 2019 and over $300 billion in healthcare costs annually. 

Tym Sokolskyi , a graduate student in the David Baum Lab, will attend The International Winter School in Origins of Life (IWSOL) which is a gathering of Astrobiology and origins of life researchers at the University of Pavia, Italy.  The gathering will focus on knowledge exchange and developing new approaches in this highly interdisciplinary field. Attending IWSOL will not only provide Sokolskyi with great feedback on his research projects but will stimulate new new ideas and teach him new methods and approaches, and allow him to build a professional network. As Sokolskyi says: “Gaining exposure to the rapidly growing field of Astrobiology is an incredibly valuable opportunity for an early-career researcher like me and something that only opportunities like IWSOL can provide.”

The WID100 congratulates these award recipients who elevate WID’s innovative, cutting-edge, and interdisciplinary science. To learn more about how you can become a WID100 member and support the innovative research that drives the science of tomorrow please contact Andrew Hanus . 

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Research Travel Awards

Have you been invited to present your research at a conference, or do you need additional funds to support upcoming research travel in preparation for your final exhibition or thesis? If so, you should consider applying for a Student Research Grants Competition (SRGC) Award. Award levels are $1,200 to $1,500 for Research Travel and $1,200 for Conference Presentation funds.

All travel must be approved by the University owing to COVID-19.

Bromley Conference Travel Award

Bromley Conference Travel Grants are awarded based on a competitive application process to eligible L&S Honors students for presentation and/or attendance at regional, national, or international professional conferences.  A review of applications and selection of Bromley Conference Travel Grant recipients will be conducted by the L&S Honors Senior Staff with input from the L&S Faculty Honors Committee if needed.

• Grants awarded for presentations at regional, national, or international conferences provide up to $500 to the recipients.
• Grants awarded solely for attendance at regional, national, or international conferences provide up to $250 to the recipients.

Priority for awards is given to applications requesting support for presentations at professional conferences. Grants are awarded on a rolling basis until funds have been exhausted. A new cycle begins each academic year.

Eligibility :

• Currently enrolled L&S Honors Student (HLA, HM, or Comprehensive Honors)
• Minimum 3.3 cumulative grade point average (GPA)
• Progress toward the completion of the L&S Honors in the Liberal Arts, Honors in the Major, OR Comprehensive Honors degree(s)
• You have not received this grant in the past (students are only eligible to receive this award  one time )

Criteria for Selection :

• Strength of statement of benefit/impact of the proposed experience
• Strength of a letter of recommendation from a faculty member
• For conference presentation: submission of documentation of the accepted abstract from the organizing body and a copy of the conference agenda summary
• For conference attendance only: submission of a copy of the conference agenda summary

Application Process :

Completion and submission of:

• Honors_Conference_Travel_Grant_Application_2023-24-Fillable-PDF
• Documentation of accepted abstract and/or copy of conference agenda summary (as appropriate)
• one (1) letter of recommendation from a UW-Madison faculty member in support of the application

Please submit all materials as a single .PDF.

Application Deadline : Applications are accepted on a rolling basis as long as funds remain. Current funding limits for the 2023-24 academic year have been met.

Conditions of the award : Award recipients will be expected to write a thank you letter, submit documentation of conference attendance and a brief (1-2 page) summary of their experience, and consent to the release of information in application essays and/or experience summary submissions.

Award status notifications will be emailed to applicants typically within 2-3 weeks of application submission.

Travel Grants

The School of Nursing encourages students to participate in research and explore professional organization projects that enhance their educational experience and improve the lives of others. To that end and within budgetary constraints, the school offers limited travel grants to assist students presenting at conferences or for experiences that are integral to degree work.

The school, via the Office of Academic Affairs, will provide funds for travel support up to $1,000 per student per academic year. Funding is very limited and not all students who request funding will receive funding. In most cases, students will be approved for approximately 75 percent of total travel costs. Each student may request funding for one travel grant per academic year.

• Document Student Travel Grant Policy & Request Form More

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What will a travel grant cover?

Travel grants are limited to the following expenses: poster preparation, air travel, ground transportation, lodging, and meals (excluding hosted meals/events).

Students are expected to use the most economical travel arrangement possible. No mileage reimbursement will be given if the cost of flying is less than the reimbursable rate of driving. Airline flights are acceptable for distances that are more than three hours driving time. Students traveling to the same meeting may share a hotel room to reduce expenses, but no reimbursement will be provided for anyone accompanying the student. Meals will be reimbursed based on university per diem regulations. No alcohol expenses will be reimbursed.

In most cases, the school will pre-pay air travel fees and registration fees (as appropriate) and all other costs (lodging, meals, and incidental expenses) will be reimbursed post-travel via the university’s e-Reimbursement system.

Note: All airline reservations must be made with Fox World Travel (FWT) or via the Concur self-booking tool (available for UW employees only); airfare purchased outside of FWT/Concur will not be paid or reimbursed by the university.

How do I request a grant?

Students must complete the Student Travel Grant Request Form, which is available on the Student Site. The form should be submitted via email at least 60 days prior to travel.

How will I be reimbursed?

Once travel is complete, the student must notify Sean Wojtczak who will then help facilitate the reimbursement process. Expense reports must be submitted within 90 days of the last date of travel or the date the expense was incurred. It may take up to 30 days from submission for the travel reimbursement to be paid.

Are there other funds available?

The School of Nursing will support all reasonable travel expenses for students who are asked by the school to attend an extramural meeting as a representative of the school. Travel as a representative of the school will not count towards the annual travel grant allowance.

In addition to School of Nursing travel grants, students should explore other sources of funding, including the Graduate School Conference Presentation Funds, faculty grant/research money, and/or funds available to students who have received training or research awards.

Sean Wojtczak

Position title: Administrative Assistant for Academic Affairs

Email: swojtczak @wisc.edu

Phone: 608-263-5171

Address: 1158 Signe Skott Cooper Hall

EAP Professional Development/Travel Grants

Limited funding is available to support current EAP students’ attendance and travel to professional development events such as conferences, workshops, and seminars. Priority for EAP’s professional development and travel grants is given to students who have not previously received a grant, demonstrate past engagement with the EAP community, and provide a strong justification for how the program will benefit not only the student but the EAP program as well.

Funding is available in two categories:

• Professional Development Grant: Students may request up to $100 to cover registration fees for a conference, workshop, seminar, or other event that enhances a student’s professional development. This event can be a local event or outside of Madison.
• Travel Grant:  Students may request up to $500 to cover travel costs to a professional development event outside of Madison.

The grants can be combined for up to $600 in total student support per award. Use the button below to apply for a grant from EAP. Applications will be reviewed by a committee of EAP faculty and staff.

Apply for a Grant

Students who receive an award from this fund can only apply for another award after six months have passed. An exception to this rule is made for students whose awards are less than the maximum award in each category ($100 for professional development, $500 for travel). In this case, students may request another award for the difference between their previous request and the maximum in each category.

Travel Grant Application

Wisc travel grant eligibility and requirements .

WISc participants making satisfactory progress in the program are eligible for two study abroad grants  for participation i n study abroad programs listed on the UW-Madison Study Abroad official website and for which students earn UW-Madison residence credits. As long as all program requirements are being met, students will receive:

• $2500 for a summer or short-term program, ideally during or immediately following the first year at UW-Madison
• AND $4000 for a semester-long program OR $6000 for a year-long program
• * The two travel grants may not be combined for use in one study abroad program.*

WISc Travel Grant Requirements:

• Regular attendance and participation in WISc events throughout the student’s academic career at the University of Wisconsin-Madison. This includes attending monthly dinners and WISc events, lectures, and meetings.
• Completion of required courses: – IS 212 (one-credit discussion section specifically for first-year WIScholars). – One global comparative studies course from the approved course list distributed to incoming students. – Four semesters of language study prior to graduation. Students may apply for the travel grant prior to completing this requirement with additional documentation and approved plan for completion.

Application Deadlines:

• OCTOBER 15 : Winter intersession, spring semester, spring break, and calendar year programs.
• MARCH 1 : Summer , fall, and academic year programs

WISc Travel Grant Application Form

This form is to be submitted by current students applying to use their WISc Study Abroad Travel Grant for participation in a study abroad programs offered by a UW-Madison unit, and for which students earn UW-Madison residence credits. The two travel grants may not be combined for use in one study abroad program.

• First name *
• Last name *
• I have completed International Studies 212 (one-credit discussion section specifically for first-year WISc students)
• I have completed an approved comparative global studies course.
• Course Title and Semester/Year Taken:
• Less than 1
• The languages and levels of these languages I have taken are: *
• Program attending (Country, City + Title of Program) : *
• UW study abroad unit organizing program (e.g. IAP, CALS, ENG.): *
• Winter term
• Academic year
• Enter year planned for study abroad *
• short term study abroad grant (summer or winter term programs, $1000)
• long term study abroad grant (semester or year-long programs, $2000)
• Please submit a short essay (200-300 words) outlining how the program for which you are requesting grant support will contribute to your academic goals. The essay may be copied and pasted into the space below. *
• Phone This field is for validation purposes and should be left unchanged.

Review and follow all UW-Madison travel expense guidelines (available at the Accounting Services Travel Center ) when booking flights, making hotel reservations, or traveling. Non-reimbursable expenses are the responsibility of the traveler.

If you haven’t made a reservation through the UW TravelWise/Concur booking tool before or need assistance please contact the appropriate person at the bottom of this page for help .

• Faculty and staff may contact the business office.
• Graduate students must notify their path coordinator.

General Travel Information

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Before you travel

• Set up a UWTravelWise/Concur account online.
• Ask your PI or supervisor what funding number to use for your trip (e.g., 144-PRJXXYY). Please note that 101- funds cannot be used for travel.

Register for the conference/event

See your travel representative or path coordinator (listed below) to purchase your conference/event registration. Keep a copy of the registration invoice/confirmation and save it for your reimbursement documentation.

Make lodging/hotel arrangements

Once you have calculated the maximum hotel reimbursement rate for your travel destination, find and book appropriately priced lodging with your travel representative or path coordinator listed below. You may make hotel reservations in one of two ways: (1) book the hotel room directly through the conference website or by calling the hotel and requesting the conference rate; or (2) book the hotel room through UWTravelWIse/Concur  either through the online booking tool or by calling Travel Inc. at 470.589.2205. Airbnb is now allowed, but standard daily/night rates will still apply. You may not use any other hotel room reservation method (e.g., Expedia, hotels.com, Kayak, Priceline, etc.), and you will not be reimbursed if you fail to use one of the two university-approved methods for booking hotel rooms. After you make a reservation, save the confirmation for your reimbursement documentation packet.

Make transportation arrangements

• Flying : Once you know the dates/times of travel and your funding number, book your flight through UWTravelWise/Concur with your path coordinator. If you plan to arrive early or stay late, refer to the FAQ section on the right.
• Driving : Become a UW-Madison-authorized driver at least two weeks before you travel. Learn more below.

Meal and expense reimbursement planning

• Look up UW-Madison reimbursement rates for lodging and meals for your destination city here .
• If food is provided through the event (e.g., meals are covered through your conference registration fee) you may not claim reimbursement for the meals that are provided.
• Travelers will only be reimbursed for up to 75% of the per diem rate for the first and last days of travel.
• Some faculty allow group members to claim the UW-Madison per diem rate for meal and incidental reimbursement. Other faculty allow group members to claim reimbursement only for the amount of money actually spent on meals and incidentals while traveling, rather than the full per diem amount. Either way, please save your receipts while traveling. If you are unsure of what policy applies to you, please ask your supervisor or PI.

While you travel

• Get a detailed invoice from the hotel when you check out. If sharing a room, make sure that each individual’s name appears on the hotel invoice in order for multiple travelers to use the same invoice for expense reimbursement requests.
• Save any receipts more than $25. To be on the safe side, save all of your receipts from the trip until your reimbursement has been processed.

After you travel

Reimbursement.

You must submit your reimbursement request within 90 days after your trip.

1.     Submit an online reimbursement request through E-Reimbursement . Be sure to include:

• Short paragraph explaining the ‘business purpose’ of your trip. This explains how your trip will benefit the university. This paragraph must include who, what, where, when, and why information at the minimum. Please do not use acronyms (i.e., say ‘American Chemical Society meeting’ rather than ‘ACS meeting’).
• PDF of the conference/event website homepage or conference/event agenda or conference/event acceptance letter showing dates and location
• Photocopy of event name tag or program (evidence that you attended)
• Detailed hotel invoice
• Registration fee invoice/registration confirmation
• Copies of any receipts more than $25
• Full flight itinerary

Graduate Student Travel Form

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Arianna Imperl is your Admin Assistant! After you submit this form, this admin assistant will contact you to schedule an appointment.

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To be covered by the university’s liability protection policy while driving on university business, all UW-Madison faculty, staff, student, LTE, and volunteer drivers must be approved through Risk Management prior to departing on university business. Regardless of whether you are driving your own vehicle, a fleet vehicle, or a rental vehicle, all potential drivers must complete the appropriate driver authorization request form. Two weeks prior to your trip, visit the Risk Management Driver Authorization webpage  for more information and to apply.

Also review UW-Madison vehicle rental and gas policies .

According to  Policy: 201.B – Privately Owned Vehicle Expenses , the standard mileage rate for personal vehicles is $.54 per mile. Any roundtrip mileage that exceeds 300 miles will be reimbursed at the Turndown Rate of $.375 per mile.

Frequently Asked Questions

Where can i find news and updates related to work-related travel.

The UW-System offers travel updates here .

May I arrive early, stay late, or combine business and personal travel?

When you are able to save money by adding a day or two to your trip, reasonable expenses for lodging and meals for the minimum necessary additional days may be paid if the total cost of the trip expenses (e.g., additional days of lodging, meals, parking, etc.) are less than the lowest airfare would have been without the additional days of travel. In these cases, you must provide a cost comparison to show that the additional days don’t add to the overall cost of the trip. This comparison must be given over the phone by Travel Inc. at 470.589.2205, and included with your reimbursement documentation packet later.

If you wish to combine personal and business travel, you must document a cost comparison to ensure that the university only reimburses for the business portion of the trip. To document your cost comparison for airfare, call Travel Inc. at 470.589.2205 and ask for a flight comparison with the correct corresponding dates. The lower of the two airfare costs will be paid for or reimbursed by the university.

Valid cost comparisons: UWTravelWise/Concur or Travel Inc. agents must be used for cost comparisons. Because of pricing and availability fluctuations, accurate cost comparisons must be done at the time of booking in immediate succession to be valid.

How can I find hotel maximums and per diem rates for my destination?

Use the UW-Madison  lodging and per diem expense rate calculator  to determine the allowable hotel and per diem rates for your destination. Please note that the university at large is now using a per diem model rather than reimbursing exact expenses for meals and incidentals. Some chemistry research groups use the per diem, others allow travelers to claim reimbursement for actual expenses only. Travelers are reimbursed at 100 percent for full days traveled and 75 percent for the first and last day of travel.

Are meals covered when I travel for work?

For research groups that allow reimbursement of actual expenses only, maximum meal rates (as of Oct. 6, 2015) are shown below.

Read the full policy from Business Services:  http://www.bussvc.wisc.edu/acct/policy/meetcon/meetcon.html

Is ___________ a reimbursable expense?

The following items are NOT reimbursable expenses:

• Airline ticket upgrades for coach tickets with extra leg room, or for business or first class
• Room service
• In-room movies
• Entertainment

Please see a comprehensive list here: https://businessservices.wisc.edu/documents/322-non-payable-reimbursable-expenses/

How do I purchase tickets and make reservations?

Use UW TravelWise/Concur or call a Travel Inc. at 470.589.2205 to book your flight, car rental, and/or hotel room. Any travel expenses (airfares, hotel rooms, car rentals) purchased on UW-Madison credit cards or reimbursed by UW-Madison must be purchased using UW TravelWise/Concur or by calling Travel Inc. at 470.589.2205.

The only exception is for hotel rooms booked through a conference hotel room block. Conference rates are not available in UW TravelWise/Concur; instead, reserve your room through the conference website or by calling the hotel and booking a room in the conference block.

When traveling on federal grant funds (e.g., NSF, NIH, DOE funding beginning with 144-), you must request special approval prior to booking your ticket if you need to use a foreign airline.

When booking flights with UW TravelWise/Concur, a confirmation email is sent first, followed by a final booking notification with the e-ticket number. Please print out the second email with the e-ticket for your reimbursement, rather than the first with the confirmation.

Do I need to keep receipts? What if I forget?

A receipt is generally required for all travel expenses. There are very few exceptions to this policy. Receipts for reimbursable expenses must be submitted via the expense reimbursement process as part of your reimbursement documentation packet.

Travel Assistance is available from the following

Driscoll, Kayla

Position title: Executive Assistant to the Chair, Associate Director of Faculty Services

Email: kayla.driscoll @wisc.edu

Phone: 608.262.1480

Position title: Administrative Assistant

Email: ehhale @wisc.edu

Phone: 608-890-2623

Thies, Mandi

Email: mandi.thies @wisc.edu

• Faculty & Staff
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• Planning University Travel

Conference Travel

Travel to the conference when flying by air.

• Arrival on the day prior to the event, and departure on the day after the conference is acceptable.
• For international travel, arrival up to 2 days prior to the conference and departure 1 day after the conference is acceptable.
• Campus supervisors have ultimate authority on arrival and departure times based on the business purpose and traveler’s responsibilities (Policy Reference) .
• When pre or post conference business is scheduled, the traveler must include the business purpose and any other required documentation on the expense report to justify any different arrival or departure times that vary from the original business travel dates.

Lodging Options

• Lodging reservations for externally hosted conference may be made either directly with the designated conference hotel using the conference’s designated rate, with the University’s contracted travel agency, or in the online booking tool.
• Per UW Policy 415 , When the traveler elects to book and stay at the conference designated hotel , the traveler will be reimbursed the actual cost for staying at a conference-site or designated hotel(s), even when the nightly rate exceeds the location maximum . Include the conference documentation in your expense report as justification if the rate exceeds the nightly maximum.
• If the traveler opts to stay at a non-conference designated hotel, the rate maximum then applies and travelers will not be reimbursed above the rate maximum. Use the rate calculator to determine the rate maximum.

Expense Documentation

Disclaimer:.

• Prior to travel, discuss anticipated expenses with your supervisor or departmental business contact to ensure budgetary compliance.
• If additional days of travel are added before or after conference, ensure that a cost comparison from Concur is included to prove that the University did not incur any additional expenses.
• Must be Enterprise/National/Hertz. If no rentals available with those vendors, state in justification that another vendor was used due to lack of vehicles at preferred vendor.
• Standard Economy Vehicle is preferred
• *Pre-Paid Fuel Option/Satellite Radio/other extras are * not reimbursable*
• If rate is over the lodging maximum due to staying at the conference hotel, ensure the name of the conference hotel matches that which is in the conference material.
• Typically used if no rental car was obtained, and to get from airport to conference site.
• May not claim costs to/from restaurants or other entertainment during the conference.
• If under $25, no receipt required. Otherwise, receipt required.

• Graduate School
• Student Life

Travel Grants

Travel grant applications are open until sunday, april 14, 2024, please see the travel grant schedule at the bottom of this page..

For any questions, please email [email protected] and [email protected] .

For the travel grants, we will start reviewing your applications once we receive the 2 forms below:

Student Application : https://depts.washington.edu/gpss/funding/travel-grants/student-form/

Faculty Recommendation : https://depts.washington.edu/gpss/funding/travel-grants/faculty-recommendation-form/

GPSS has allocated $30,000 to support graduate students for the 2023-24 academic year. The typical funding amounts are:

• up to $300 for travel in the U.S.
• up to $500 for international travel (please ensure you have registered your travel with UW GTS ).
• up to $300 for virtual conference registration

It is also our goal to assist as many graduate students as possible. We will score applications using this travel grants rubric . The GPSS Travel Grants Committee (TGC) comprises graduate students from various academic backgrounds, so the content of your application should be written in a style for non-experts.

Requirements / Prioritization for Travel Grants Application

• Have presentation / engage actively in the event (e.g. panel chair)
• Whether is in the final year of their study
• Attend Only

We will review applications on a rolling basis. The departmental contact is usually NOT your advisor/PI. Historically, this has caused the most delays in students receiving their travel grant. You will also need to identify one faculty recommender.

Should you have any questions, please email Linh Pham, our Budget Director, at [email protected] and cc and VP of Finance, at [email protected].

Important Notice

Please read below for specific information regarding the funding transfer in light of UW’s Financial Transformation to Workday. We recommend you share this with your Shared Environment Accountants or other fiscal support staff who will administer this funding.

• The HUB will initiate the transfer of funds to your department’s Cost Center and other provided tags (Program, Grant, Gift, Activity, or Project).
• All funds will use the Services and Activities Fee Resource (RS100298).
• Purchases made using any other Resource Tag will need to be reclassed, by your department’s Shared Environment Accountants, to use the Services and Activities Fee Resource in order to apply the Travel Grant funds to the purchase.
• Other questions pertaining to purchasing methods and funding transfers should be directed to your Shared Environment Accountants or other fiscal support staff. HUB Finance and Business Operations does not have the capacity to provide support beyond initiating the transfer.

Travel Grants Operation Timeline

Eligibility

• GPSS strongly suggested applicants to apply beforehand, at least one month in advanced is preferred due to the evaluation processing time among different unit.

Can I apply after the conference ends?

• No, we only accept applications where the event / conference is happening in the upcoming future . Application with passed event date or event date that is occurring within 10 days will not be considered, since it usually took up to at least 2 weeks for the evaluation process to be completed.

I don’t know my school’s budget number, what should I do?

• The GPSS does not have access to your department’s budget information.
• Please reach out to your department/program’s Shared Environment Accountants or other fiscal support staff who will administer the funding.
• The HUB will initiate the transfer of funds to your department’s Cost Center and other provided tags (Program / Grant / Gift / Activity / Project).
• All funds will use the Services and Activities Fee Resource tag (RS100298).
• Purchases made using any other Resource tag will need to be reclassed, by your department’s Shared Environment Accountants, to use the Services and Activities Resource tag in order to apply the Travel Grant funds to the purchase.

Eligibility

UW graduate and professional students who are currently enrolled and in good academic standing may apply for this travel grant. Applications for conferences that have already occurred will NOT be accepted.

Only one application per conference event/presentation is permitted. Though students may apply only once per conference event, students may apply as many times as they like during their UW student career for different events/presentations. Students may only receive a maximum of two awards during one’s UW graduate and professional student career.

Application Process

Application process.

The following items are required for an application to be considered complete.

https://depts.washington.edu/gpss/funding/travel-grants/student-form/

https://depts.washington.edu/gpss/funding/travel-grants/faculty-recommendation-form/

Completed applications will be reviewed within 3 weeks of submission. The Applicant is responsible for ensuring all components of the application are received by the GPSS Budget Director ( [email protected] ). Applications missing any component will not be accepted.

Grading

At least three members of the Travel Grants Committee will grade each application. The process is competitive, with an approval rate of about 45%.

Travel Grants Rubric

International Travel Registration Approval

International travel registration approval.

All International travel applicants MUST register with UW Global Travel Security for non-curricular travel ( https://www.washington.edu/globalaffairs/global-travelers/ ). Your registration may require departmental chair approval.

Travel Restrictions: https://www.washington.edu/globalaffairs/global-travelers/travel-restriction

Alternative Funding

Alternative funding.

For the times we are unable to cover travel, there is a competitive process by the UW Graduate School which offers an equivalent amount of funding as GPSS: https://grad.uw.edu/graduate-student-funding/funding-information-for-departments/awards-and-funding-resources/graduate-student-conference-travel-awards/

Past Updates Archive

[archived] february 2024 update.

Thank you for your submissions! The Travel Grants Committee received 42 complete applications, and have started reviewing the applications.

The February submission window is now closed, and we will re-open the application on February 1. Eligible travel will only include travel that will occur: (1) two weeks after date of submission or (2) after January 31, the earlier of the two.

For any questions about the Travel Grants, please email: GPSS VP of Finance, [email protected] Linh Pham, GPSS Budget Director, [email protected]

The UW Graduate School offers an equivalent amount of funding for travel as GPSS: https://facstaff.grad.uw.edu/advising-resources/funding-management/awards-funding-support/graduate-student-conference-presentation-awards/

[Archived] January 2024 Update

The January submission window is now closed, and we will re-open the application on February 1. Eligible travel will only include travel that will occur: (1) two weeks after date of submission or (2) after January 31, the earlier of the two.

[Archived] December 2023 Update

Thank you for your interest in Travel Grants. December submission window is now closed, and we will re-open the application on January 1. Eligible travel will only include travel that will occur: (1) two weeks after date of submission or (2) after January 31, the earlier of the two.

[Archived] November 2023 Update

Thank you for your interest in Travel Grants. October submission window is now closed, and we will re-open the application on December 1. Eligible travel will only include travel that will occur: (1) two weeks after date of submission or (2) after December 31, the earlier of the two.

[Archived] October 2023 Update

Thank you for your interest in Travel Grants. October submission window is now closed, and we will re-open the application on November 1. Eligible travel will only include travel that will occur: (1) two weeks after date of submission or (2) after November 30, the earlier of the two.

[Archived] August 2022 Update

Thank you for your interest in Travel Grants. We will open the application the week of September 19 with the re-launch of our website. Eligible travel will only include travel that will occur AFTER September 28, regardless of registration time.

Please send inquiries about the process to: A.J. Balatico (he/him), GPSS President, [email protected] Van Mai (she/her), GPSS VP of Finance, [email protected]

We are aware there is a gap in coverage of summer travel. The GPSS part of the process is usually very quick since we grade applications as we receive completed materials, which include the student form, conference acceptance, and faculty recommendations. However, communications with departmental budgeting staff is usually slow during the summer and we have no way of ensuring that travel funding has been received by students.

INTERNATIONAL TRAVEL UPDATE: All International travel applicants must register with UW Global Travel Security for non-curricular travel ( https://www.washington.edu/globalaffairs/global-travelers/ ). Your registration may require departmental chair approval.

[Archived] Spring 2022 Update

SPRING INTERNATIONAL TRAVEL UPDATE: All International travel applicants must register with UW Global Travel Security for non-curricular travel ( https://www.washington.edu/globalaffairs/global-travelers/ ). Your registration may require departmental chair approval. Please email proof of registration to A.J. Balatico (he/him), GPSS Vice President of Finance ( [email protected] ) and Bree Murrin (she/her), GPSS Budget Specialist ( [email protected] ).

We will not be able to take applications for travel from June 10 until late August. We cannot accept applications past this date, and we cannot approve travel past this date.

Thank you for your interest in GPSS Travel Grants. The Travel Grants Committee (TGC) has formed for the 2021-22 academic year, and has decided to funded in-person and virtual conferences, workshops, and performances.

The previous senate has allocated $25,000 to support graduate students for the 2021-22 academic year. The typical funding amounts are:

Although applications are competitive, it is also our goal to assist as many graduate students as possible. We will score applications using this travel grants rubric . The TGC comprises graduate students from various academic backgrounds, so the content of your application should be written in a style for non-experts.

We will review applications on a rolling basis. In the meantime, if you are planning to apply, please have your department’s budget or financial contact and obtain a UW budget code (##-#####) . The departmental contact is usually NOT your advisor/PI. Historically, this has caused the most delays in students receiving their travel grant. However, you will also need to identify one faculty recommender.

[Archived] Spring 2021 Update

For the duration of the suspension of in-person learning activities at the University of Washington, GPSS Travel Grants Committee will be considering applications for non-presenting attendees to remote conferences or seminars. These applications will be held to the same standards as traditional Travel Grants and reviewed on a rolling basis; applications should be reviewed within 2 weeks of submission. Any attendance grants awarded within this period will not count towards the travel funding limitations (once every three years and a maximum of two awards during one’s UW student career).

In an effort to help improve graduate and professional student life at the University of Washington, the GPSS Travel Grants Program contributes funds to qualifying individuals’ travel expenses for participation in domestic or international conferences.

The goal of this is twofold: first, to facilitate and promote the intellectual and professional development of graduate and professional students, and also to encourage mutually beneficial interaction among students and GPSS Senators. GPSS Travel Grants further contribute to the strengthening of UW and its prominence in the greater scholarly community through broadening students’ personal and academic development through exposure to the work of others elsewhere.

Students whose conference participation might otherwise be underfunded and are making fair progress towards their respective degrees are encouraged to apply. The amount of funding awarded will be based on conference location, with typical awards being up to $300 for conferences in the United States and $500 for international conferences.

The GPSS Travel Grants Committee reserves the right to make individual award adjustments based upon an applicant’s expressed need of both an individual applicant or the applicant pool as a whole.

For any questions regarding travel grants, please email [email protected] .

Student Conference Travel Award

Pandemic Statement:

Due to the unpredictable nature of the various pandemics, it is possible that at the time you read this, travel to in-person conferences is not allowed by the University. If you are applying for travel support for an in-person conference, be aware that it is possible that you will not receive the travel grant. (If such a travel ban is implemented, it will be announced widely by the university and subsequently the school. As of August 1, 2022, no such ban is currently in place).

The purpose of the Student Conference Travel Award is to provide support to medical students to attend a regional, national, or international conference. This support aims to help students pursue various extracurricular opportunities and to present their original work, including research, or represent the UWSOM at meetings, workshops, and conferences. The travel award is intended to enhance medical education, foster professional development, and showcase the extensive research efforts of UWSOM students to the greater medical community. Any School of Medicine student in good academic standing may apply for the award, including students who are on a leave of absence.

AVAILABILITY OF FUNDS

The distribution of the money is determined by MSA board members. The distribution of funds depends on the amount of funds available, the number of applications received, the amount of money being requested, and the purpose of the students’ attendance at the conferences. The MSA works diligently to maximize the funds to cover as many students as possible while still making the award large enough to be helpful.

Students are encouraged to seek additional travel funding from departments, advisors, or other outside sources such as:

• National office that is affiliated with the Student Organization
• Departmental funding
• Principal Investigator of project
• UW Graduate and Professional Travel Grants

WHAT DOES THIS AWARD FUND?

Awarded recipients will receive monetary support to attend a virtual regional, national, or international meeting, workshop, or conference. The award may go towards the conference registration fee or airfare. The award cannot be used to cover accommodations, food, parking, or other supplementary expenses. It cannot be used to fund travel to conduct research.

FUNDING FAQs

Can I receive 2 travel awards in the same academic year? No. Students can only receive one award within the same academic year (see next question for an exception).

Can I submit 2 applications for 2 different conferences in the same application cycle, in hopes that one would be funded? Students can submit only 1 application per round. If the conference is not funded in round 1 (September), a student can submit a second application in round 2 (February).

I received a travel award but I couldn’t attend the conference – what happens? In this case, you cannot keep the award money for a future conference. Money can only be used for the conference to which you applied. If you cannot attend the conference, the money would be “returned.”

I didn’t use all my funds (e.g. I got a cheaper flight than expected) – what happens to the leftover money? The money you don’t need will go back into the common “pot” of money to be distributed to other students who need it.

APPLICATION DUE DATES:

Look for newsletter announcements during the application window. Final notices will go out to all students who submit an application within ~3 weeks from the deadline.

SUBMISSION METHOD

All submissions must be submitted electronically by clicking on the below link and completing the on-line application:

https://forms.office.com/r/B1e4MRDazk

HOW ARE THE AWARDS PRIORITIZED?

In the application survey, students will be asked about their reasons for attending the conference. By noting your reason(s) for attending the conference, the MSA will be able to determine how to best distribute the funds. In general, students who plan to present at a conference will be placed at a higher priority than students who are only attending the conference.

NOTIFICATION

Notices will go out to students within ~3 weeks from the application’s deadline. Students will be notified whether or not they have been awarded a travel grant and will be told how much the award amount is.

GETTING THE MONEY

If students receive a travel award, they will work with the Academic Affairs office regarding payment/reimbursement. The award notices will outline this process in more detail.

Travel Information

• Your official duty station
• Travel versus commuting
• What WWAMI student travel funding pays for
• Travel process
• Other travel and housing information
• Things not to do: UW Travel Policies

Contact us at:

Be boundless, connect with us:.

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The following graduate students received grants from JMU’s Office of Research and Scholarship to present their work at professional conferences during the 2022-2023 academic year.

Assessment and Measurement

Sarah Alahmadi received a grant to present on "What if We Ignore Non-Effortful Responses: The Impact of Rapid-Guessing on Item Parameter Estimates "  at the Northeastern Educational Research Association (NERA) in Trumbull, CT, October 2022.

Yelisey Shapovalov  received a grant to present on "Detecting halo effects in performance assessments: A Rasch measurement model simulation study", at the Northeastern Educational Research Association (NERA), Trumbull, Connecticut, October 2022.

Josiah Hunsburger received a grant to present on "The meaning, cost, and value of student learning outcomes: A mixed methods study", at the Northeastern Educational Research Association (NERA), Trumbull, Connecticut, October 2022.

Mara McFadden  received a grant to present on "Will you give good effort during the test? Simply asking increases examinees' test-taking motivation.", at the Northeastern Educational Research Association (NERA), Trumbull, Connecticut, October 2022.

Chris Patterson  received a grant to present a poster and presentation, "Observing how College Students Process Culturally Responsive and Antiracist items " at the Observing how College Students Process Culturally Responsive and Antiracist items in Chicago, Il, April 2023.

Katarina Schaefer  received a grant to present "The influence of item characteristics and setting on motivation fluctuation du " at the Northeastern Educational Research Association (NERA) in Trumbull, CT, October 2022.

Yelisey Shapavalov   received a grant to present "Developing criteria for evaluating the quality of state and district assetment literacy initiatives", at the National Council of Measurement in Education, Chicago, Illinois, April, 2023.

Audiology, PhD 

Rebecca Hales received a grant to present a poster on "Neurodiversity: Assessing ADHD Through Speech-on-Speech Masking in Sound " , at the American Academy of Audiology and HearTech Expo , Seattle, WA, April, 2023.

Nicole Cubbage  received a grant to present “Investigating the effects of Trpmll mutation on gut morphology" at the Society for Integrative and Comparative Biology (SICB) 2023 Conference, San Diego, CA, November, 2022.

Alondra Medina  received a grant to present “Does soil stoichiometry affect leaf litter herpetofauna in a lowland tropical wet forest?" at the Neuroscience 2022 , Society for Neuroscience Conference, Austin, TX, January, 2023.

Kentrell Richardson  received a grant to present “Understanding context dependent responses to climate change in Arizona Tiger Salamanders" at the Society for Integrative and Comparative Biology (SICB) 2023 Conference, Austin, TX, January, 2023.

Rysa Thomas  received a grant to present “Sex and life history-dependent variation in stress hormone receptor expression in red sided garter snakes" at the Society for Integrative and Comparative Biology (SICB) 2023 Conference, Austin, TX, January, 2023.

Clinical Mental Health Counseling

Ashley Oginz-Wilson received a grant to present "What's shame got to do with it? A humanistic approach to sexual temporment and desire in an effort to combat shame.", at the Association of Humanistic Counseling (AHC) 2023 Conference, Denver, CO, May, 2023.

Kimberly Hughes  received a grant to present a poster and roundtable of "Deeper than Dysmorphia: H.E.A.L. interventions", at the Association of Humanistic Counseling (AHC) 2023 Conference, Denver, CO, May, 2023.

Hannah Jarrett  received a grant to present a poster of "Stages of Racial Identity Development and Race-Based Trauma", at the American Counseling Association Conference, Toronto, Canada, March, 2023.

Communication Sciences and Disorders

Faith Frost  received a grant to present a poster of "Mentalizing matters for autistic and non-autistic adults' comprehension of indirect requests", at the Meeting on Languages in Autism Conference, Durham, NC, March, 2023.

Raghav Jha  received a grant to present "Effects of age on the amplitude-modulated cVEMPs Temporal Modulation Transfer Function", at the American Balance Society Conference, Scottsdale, AZ, February, 2023.

Heesung Park  received a grant to present a poster of "Directional Effect of Target Position on Spatial Selective Auditory Attention", at the 46th Annual MidWinter Meeting of Association for Research in Otolaryngology (ARO) Conference, Orlando, FL, February, 2023.

Counseling and Supervision

Jinok Lim  received a grant to present on "Supporting International Counseling Students during COVID-19: Considerations for Counselor Educators", at the 2022 Western Association for Counselor Education and Supervision conference, Portland, Oregon, October 2022.

Lynnquell Gardiner  received a grant to present a poster and roundtable of "Reimaging Self and Others: Collaborative Inquiry; Exploring Western Therapy through a Collectivistic ", at the Association for Humanistic Counseling (AHC) 2023 Conference, May, 2023.

Shayna Finn  received a grant to present a 50 Minute Content Session on "Climate Change and Student Mental Health: school counselor and environmental education partnerships", at the Western Association for Counselor Education and Supervision (WACES) Annual Conference, Portland, OR, October, 2022.

Amelia Greenwald  received a grant to present "For the burning of them", a visual art work (woven textile), at the 2023 Fiber Arts Festival; Design Museum, Seoul Art Center, Seoul, South Korea, May, 202

Yulin Yuan  received a grant to present "Eff of Choas - 2022", an art exhibition - Colleged Photography, at the 2023 Fiber Arts Festival; Design Museum, Seoul Art Center Seoul, South Korea, May, 2023

Hannah Greer-Young  received a grant to present a poster on "A Multi-faceted Review of Sexual Misconduct in Education", at the South Carolina Music Educators Association Professional Development Conference, Columbia, South Carolina, February, 2023.

Occupational Therapy 

Makenna Baugus received a grant to conduct a workshop on "Under Pressure: How Occupational Balance Affects Well-Being", at the  Virginia Occupational Therapy Association, Glen Allen, VA, September, 2022.

Medelyn Bayse received a grant to present a poster on "Exploring Occupational Therapy Students and Clinical Instructor Relationships Regarding a Surge Cap", at the Virginia Occupational Therapy Association Annual Conference, Richmond, VA, September, 2022.

Emily Deitrick received a grant to present a poster on "Alpaca Assisted Activities as an Emerging Area of OT Practice", at the Virginia Occupational Therapy Association 2022 Annual Conference, Glen Allen, VA, September, 2022.

Kiley Eichinger  received a grant to present on "Review of the psychological effects of pediatric burns and the impact of burn camps", at the Virginia Occupational Therapy Association Annual Conference, Glen Allen, VA, September, 2022.

Emily Farrell  received a grant to present on "Under Pressure: How Occupational Balance Affects Well-Being, at the Virginia Occupational Therapy Association Annual Conference, Glen Allen, VA, September, 2022.

Erin Hood received a grant to present a poster on "Alpaca Assisted Therapy as an Emerging Area of OT Practice", at the Virginia Occupational Therapy Association Annual Conference, Glen Allen, VA, September, 2022.

Grace Hooper received a grant to present a poster on "The Impact of Pediatric Burn Injury on the Self-Efficacy and Resilience in Adulthood", at the Virginia Occupational Therapy Association Annual Conference, Glen Allen, VA, September, 2022.

Brandi Houck  received a grant to present on "Exploring OT Students and Clinical Instructors' Relationships Regarding Surge Capacity and Resilience During the COVID-19 Pandemic," at the Virginia Occupational Therapy Association Conference, Glen Allen, VA, September, 2022.

Kayla Kamper  received a grant to conduct a workshop on, "Unlocking the Key to 3D Printing within Occupational Therapy", at the VOTA Annual Conference 2022, Richmond, VA, September, 2022.

Madeline Masi  received a grant to present a poster on "Review of Psychological Effects of Pediatric Burns and Impact of Burn Camp", VOTA-Virginia Occupational Therapy Association, Glen Allen, VA, September, 2022.

Madelyne McCrossin received a grant to conduct a workshop on "Unlocking the Key to 3D Printing within Occupational Therapy", at the VOTA Annual Conference 2022, Richmond, VA, September, 2022.

Lauren Morgan received a grant to conduct a workshop on "Under Pressure: How Occupational Balance Affects Well-Being", at the Virginia Occupational Therapy Association 2022 Annual Conference, Glen Allen, VA, September, 2022.

Lauren Murphey received a grant to conduct a workshop on "Unlocking the Key to 3D Printing within Occupational Therapy", at the Virginia Occupational Therapy Association, Richmond, VA, September, 2022.

Nitika Rikhi  received a grant to present a poster on "Review of Psychological Effects of Pediatric Burns and Impact of Burn Camp", at the VOTA-Virginia Occupational Therapy Association, Glen Allen, VA, September, 2022.

Brittany Scholsberg  received a grant to present a poster on "Alpaca Assisted Therapy as an Emerging Area of OT Practice", at the Virginia Occupational Therapy Association Annual Conference, Glen Allen, VA, September, 2022.

Elizabeth Suhr received a grant to present a poster on "Alpaca Assisted Therapy as an Emerging Area of OT Practice", at the Virginia Occupational Therapy Association Annual Conference, Glen Allen, VA, September, 2022.

Lauren VanHill received a grant to present a poster on "Alpaca Assisted Therapy as an Emerging Area of OT Practice", at the Virginia Occupational Therapy Association Annual Conference, Richmond, VA, September, 2022.

Brooke Williams  received a grant to conduct a workshop on "Under Pressure: How Occupational Balance Affects Well-Being", at the Virginia Occupational Therapy Association Annual Conference, Glen Allen, VA, September, 2022.

Speech-Language Pathology 

Tessa Lewis-Whitson  received a grant to present a poster on "Test Buddy: Perspectives from Individuals with Aphasia on a texting pen pal experience", at the Aphasia Access Leadership Summit, Raleigh-Durham, North Carolina, March, 2023.

Psychological Sciences 

Josiah Hunsberger  received a grant to present "The meaning, cost, and value of student learning outcomes: A mixed methods study", at the Northeastern Educational Research Association (NERA), Trumbull, CT, October, 2022. Mara McFadden  received a grant to present "The meaning, cost, and value of student learning outcomes: A mixed methods study", at the Northeastern Educational Research Association (NERA), Trumbull, CT, October, 2022. Yelisey Shapovalov  received a grant to present "Detecting halo effects in performance assessments: A Rasch measurement model simulation study.", at the Northeastern Educational Research Association (NERA), Trumbull, CT, October, 2022.

Yelisey Shapovalov  received a grant to present "Developing criteria for evaluating the quality of state and district assetment literacy initiatives", at the National Council of Measurement in Education, Chicago, Illinois, April, 2023.

Autumn Wild  received a grant to present a poster on "Normative Data Collection for the Multicultural Neuropsychological Scale (MUNS)", at the National Neuropsychological Society (INS) Conference, San Diego, California, January, 2023.

School Psychology

Sharice Mehlenbacher  received a grant to present a poster on "Layers to This: Experience of Black Women Teaching, Learning, Taking the WAIS-IV", at the BSPN Conference hosted by The Black School of Psychology Network, Atlanta, Georgia, April, 2023. 

Sport and Recreation Leadership

Irina Perilova  received a grant to present a poster on "The impact of COVID-19 on para-athletes: A case study on motivation and psychological training for the 2020 Paralympic Games.", at the NASSS Conference (North American Society for the Sociology of Sport), Las Vegan, Navada, November, 2022.

Strategic Leadership Studies

Brooke Graham  received a grant to present on "Closing the Gender Gap in Healthcare Leadership: Can Administrative Fellowships Play a Role", at the International Leadership Association's 24th annual global conference, Washington DC, October 2022.

Joshua Orndorff  received a grant to present on "Adaptive Leadership in Religious & DEI Settings", at the International Leadership Association's 24th annual global conference, Washington DC, October 2022.

All Travel Grant Recipients

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• 2020-2021 Travel Grants
• 2019-2020 Travel Grants
• 2018-2019 Travel Grants
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• 2016-2017 Travel Grants
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• 2014-2015 Travel Grants

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News from Extension

Division of extension, uw–madison extension awarded $1m to assist with siting large-scale renewable energy projects, engaging local communities in the process.

The U.S. Department of Energy awarded UW–Madison Extension a grant for $1 million to support a coordinated, inclusive, and transparent process that engages communities in siting large-scale renewable energy projects across Wisconsin.

The grant is part of $22 million in funding from the Inflation Reduction Act to improve planning, siting, and permitting processes for large-scale renewable energy and battery storage projects that are expanding exponentially nationwide. Six states were awarded a total of $10 million in the first round of the Renewable Energy Siting through Technical Engagement and Planning (R-STEP) program to develop and expand statewide initiatives that provide expertise, trainings, and technical resources to local governments and communities to assist them in planning for large-scale renewable energy developments.

The Wisconsin project is called Renewable Energy Siting and Engagement for Tomorrow (RESET). The project will be led by Sherrie Gruder, Extension Distinguished Sustainable Design Specialist & Energy Strategist, and Diane Mayerfeld, Extension Sustainable Agriculture Statewide Coordinator.

“R-STEP will help us move Wisconsin to successful renewable energy development where all stakeholders benefit”, said Gruder.

The grant supports a coalition of groups including Wisconsin Public Service Commission, Wisconsin Department of Natural Resources, Clean Wisconsin, Wisconsin Land & Water, UW-Madison’s Office of Sustainability, Oneida Nation, Wisconsin Farmers Union, Wisconsin Farm Bureau Federation, Wisconsin Towns Association, and Apex Clean Energy. The collaborative will develop and update solar and wind guidance and technical resources, expand education and outreach, engage rural and tribal communities to articulate their values, and create developer agreements and other tools to help shape renewable energy projects. The goal is to open opportunities for community wealth-building, local workforce development, and environmental benefits in deploying renewable energy projects in Wisconsin so that all stakeholders benefit.

Wisconsin currently has 33 large-scale solar developments (13 with battery storage) in place or under development in 21 counties. All the investor-owned utilities have adopted goals of 100 percent clean (carbon-free) energy by 2050, with interim goals of 40-80% renewable capacity or carbon emissions reduction by 2030 as they shut down Wisconsin’s remaining coal plants in the next 10 years.

Wisconsin law requires developers of renewable energy projects 50 megawatts or larger to compensate local jurisdictions and counties annually per megawatt of installed energy, generating hundreds of thousands of dollars for communities. Most local governments have not publicly discussed how those funds might be spent, so residents aren’t aware that they too will reap financial benefits from renewable energy projects in addition to landowners that lease their land to developers. R-STEP will enable Extension to help communities explore ways to use the funds equitably for long-term community benefit.

Rural areas are most impacted by utility-scale renewable energy development. About 1 percent of Wisconsin’s land or roughly 340,000 acres is needed in large-scale solar to help meet Wisconsin’s 100 % clean energy goal. This is equivalent to 6 percent of Wisconsin cropland in corn and soybeans.

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