my trip asu

Review travel guidelines on expenses, My ASU Trip and the documentation and approval process.

All domestic and international trips with an overnight stay or airfare are processed in My ASU TRIP with a request submitted before travel and an expense report submitted within 30 days after a trip ends.

Accounts payable processes trips without an overnight stay, airfare and ASU travel card transactions on the  mileage — parking reimbursement form (process EXP in Workday).

To ensure smooth travel arrangements, all requests for travel authorization requests must be submitted through My ASU Trip Access/Concur and approved by an authorizing travel official (ATO) and, if required, by ASU Travel and Risk Management before booking any travel.

Travelers are responsible for:

• Obtaining necessary authorizations before initiating travel or incurring any expenses.
• Completing The College Supplemental Travel Form  for high-risk international travel (excluding ASU students) to expedite Risk Management review.
• Adhering to the  ASU Travel Policy .
• Organizing travel arrangements and obtaining any required passports, visas, immunizations and additional international medical insurance.
• Reviewing travel requirements  high-risk destinations, if applicable. In addition to Concur, the traveler/department can use the Travel.State.Gov site to look up travel advisories.
• Submitting a comprehensive expense report with receipts and proofs of payment within 30 days of the trip end date. Delayed reports may incur issue payroll deductions for outstanding travel card expenses beyond 120 days.
• Notifying the Travel Service Center promptly about trip cancellations and allocating corresponding ASU Travel Card expenses.

For more details on ASU travel policies and resources, visit the   ASU Traveler Resources webpage , which guidance on international travel, using MyASU Trip, and accessing daily allowances.  Please bookmark this link as ASU policies are updated periodically .

UPDATE: 10/17/23 Travel Guidance 

Two notable changes have been introduced to the Travel Guidance:

• Removal of the Travel Dean/VP approval for International Travel from the approval workflow for new international travel requests .  (Travel Dean/VP approval is necessary for any trips greater than $5,000, to a High Risk area  and for any exception to ASU Travel Policy.) * Use  The College Supplemental Travel Form  for all travel to high-risk level requests for destinations rated at levels 4 and 5 in Concur. Please review the ASU Travel Policy Standard 3 : Safety and Compliance, for more information on how a country or region is designated as high risk.
• The traveler or delegate must manually enter the flight and hotel itinerary for international travel in Concur immediately after booking the airfare or hotel so the university may fulfill its duty of care responsibility to ASU travelers. View the instructions to manually enter itineraries in Concur .
• The traveler, delegate and department financial administrators are responsible for tracking and using unused airline tickets/credits for ASU business purpose.
• Anthony Travel can only assist the traveler with flight changes or cancelations if the airfare was booked in My ASU Trip or directly with Anthony Travel. The traveler must work directly with the airlines or travel agency where the airfare was booked

If you have any questions, please email [email protected] .

The College Dean's Office

Registration can be paid with a P-Card or personal funds. If requesting payment via P-Card, please forward an invoice or a link to the registration with all of your registration information to Laurie Perko at  [email protected] .

My ASU Trip

Please create your trip in My ASU Trip/Concur prior to book your flight or hotel arrangements. All travel is documented electronically through ASU's travel system,  My ASU Trip . Please select Laurie Perko as the Account Approver on all travel requests and expense reports.

If you have questions, please contact Laurie Perko at  [email protected]  for assistance.

General information for The College

Paying for travel expenses - students, faculty, and staff.

To purchase airfare, the easiest and most convenient method is to book your airfare through My ASU Trip/Concur with Anthony Travel using the university-wide airfare card. Other options for airfare are a Department P-card, the ASU Travel Card, or personal funds.

Please note: the only travel expenses that can be paid directly by Department P-Cards for students, faculty, and staff are airfare and conference registration. All other expenses must be paid directly by the traveler and reimbursed when the travel is completed via the My ASU Trip/Concur Travel system. The P-Card should not be used to guarantee hotel rooms, even if the intent is to use another card for payment upon checkout.

Please be sure that all travel are signed by the appropriate  authorized travel official (ATO)  for your unit. All department chair or director travels must be signed by the Dean's Office.

If the hotel rate is over the maximum allowed rate, please provide documentation if it is a conference-designated hotel. If it was not conference designated, please provide a justification for requesting a higher rate and send through VP for approval. There are exceptions; ATOs can approve hotel rates at the federal per diem amount. You must state that it is an approved federal rate on the travel documentation. 

Financial Services offers a training session every other month on the ASU Travel Policy and My ASU TRIP (Approver) . This training is intended primarily for approvers and delegates that act on behalf of users. The training will cover ASU travel policy, use of the ASU travel card, My ASU TRIP, best practices and resources . Please read ASU travel policy prior to attendance.

Please create your trip request in My ASU Trip/Concur prior to booking your flight or hotel arrangements. All travel is documented electronically through ASU's travel system,  My ASU Trip . Please select your Department Cost Center Manager as the Account Approver on all travel requests and expense reports. For step-by-step instructions use the My ASU TRIP Travel Manual.

Dean-level Approvals

• Travel Authorizations greater than $5,000  will require dean approval. The requests over $5,000 will be automatically routed to The College Dean's Office business operations manager (BOM) for approval. Your BOM will review, obtain dean approval and then submit to Risk Management.

International Travel  requests to high risk international destinations require approvals and documentation per  ASU Travel Guidance . For international travel that does not include ASU students , the ASU traveler should complete and  attach the fully approved  College Supplemental Travel Form  for international travel with risk to expedite review by Risk Management.

• Student International Travel - Arizona State University now provides a secure system for students traveling outside the United States and its territories to record ASU-related international travel plans. This service, provided by the Global Education Office, supports emergency communications and gives registered travelers access to valuable international health, safety and security resources. 
• Travel for chairs/directors  will require dean approval as the ATO. Please submit all Travel Authorization forms for your chair/director to The College Dean's Office BOM. Your BOM will review, sign as the ATO or obtain dean-level ATO approval, and then return to the unit. If you are using the online travel system via MyASU Travel, please route your authorization to The College Dean's Office BOM as the ATO. Your BOM will approve as ATO after reviewing with the dean. The following are the ASURITE User IDs for division BOMs for routing:

                    Carrie Montana (cmontan7) - for Humanities, Natural Sciences, and Social Sciences

• Certain travel exceptions that are denied by ASU Travel  until further review may require dean approval. If ASU Travel denies an expense after the travel reimbursement has been submitted and they request further approvals from the dean and VP/provost, please email The College Dean's Office BOM with the request for approval. The email should include a justification and backup for the expense in question. Your BOM will obtain dean-level and provost approval and forward approval back to the unit, who in turn may then work with ASU Travel to process the reimbursement.

Quick links

• (Delegate/Traveler) training  &  (Approver) training
• Authorized Driver Program department procedures
• View Authorized Driver Status in Peoplesoft
• US Per Diem Rates
• Foreign Per Diem Rates  (Select year and month for the correct rates.)
• Oanda Foreign Currency Converter
• MyASU Trip Travel Information
• Current ASU Travel Guidance
• The College Supplemental Travel Form
• ASU Traveler Resources
• ASU Travel Policy (FIN 500)
• Student International Travel
• Mileage -- parking reimbursement form

ASU sends faculty, staff, researchers and students all over the globe to conduct international research and business, and to complete academic programs.

Whether it be for research, conference presentation, study abroad, or other purposes, ASU provides the tools needed for diligent pre-trip planning, and assistance in the event of an emergency abroad. Review the resources in this section to prepare for your next trip.

Review ASU travel guidance regarding COVID-19 before planning your trip.

To submit a student or faculty-led international travel request for approval, register your trip with the International Student Registry .

To create a faculty or staff international travel request, visit My ASU Trip .

Know your destination

High-risk countries.

ASU Travel Policy Standard 3 governs travel to high risk countries. ASU may restrict travel to countries or regions designated as a Travel Warning Area Level 3/4 by the U.S. Department of State, Level 3/4 by the Centers for Disease Control, or Level 4/5 in My ASU TRIP. Travel requests to Travel Warning Areas need additional review and approvals from senior leadership. Research your destination’s warning level by checking travel.state.gov , cdc.gov/travel and My ASU TRIP .

Identifying safety, security and health concerns

Before you commit to going to a particular country, research that country to understand the conditions. Some countries have well-known health, safety, and security concerns while other countries may have rapidly changing conditions. The Department of State’s Country Information page is a good place to start when researching a country.  For each country listed, you can view a destination description and information on embassies and consulates, safety and security, local laws and special circumstances, health, travel and transportation. My ASU TRIP also provides country intelligence.

Safety and security information

The Department of State’s Travel Advisories page provides a list of countries with an elevated safety and security risk, including COVID-19 information . If the country to which you are traveling is on this list, determine precautions you need to take before traveling there. In some cases, it may be best to delay or cancel your trip.

Travel advisory levels

1 Exercise normal precautions

2 Exercise increased caution

3 Reconsider travel

4 Do not travel

Health Information

The Center for Disease Control and Prevention’s Travel Health Notices page highlights health concerns about a particular country, including COVID-19 information. Triggers for a health notice include “disease outbreaks, special events or gatherings, natural disasters, or other conditions that may affect travelers’ health.” There are various levels of travel notices (dependent on current global health concerns).

Warning level 3, avoid nonessential travel

Alert level 2, practice enhanced precautions

Watch level 1, practice usual precautions

Sources of information

While U.S. federal agencies are a great source of reliable travel information, also leverage other sources of information, including:

• In-country contacts.
• News articles.
• Security firms.
• Country-specific information pages (e.g. the UK Foreign & Commonwealth Office’s Foreign Travel Advice , the Government of Canada’s Travel Advice and Advisories , and the Australian Government’s Department of Foreign Affairs and Trade ).

OFAC sanctioned countries

Understanding ofac sanctions.

The Office of Foreign Assets Control (OFAC) imposes sanctions on countries, individuals and groups who are deemed threats to the U.S. Check to see if  your planned destination  is on the OFAC sanctions list.

Traveling to sanctioned countries

If you are traveling to a sanctioned country, you may need to get a license from the U.S. Treasury Department to do so. To determine whether you need a license, contact the Office of Research Integrity and Assurance.

Student International Travel

Arizona State University now provides a secure system for students traveling outside the United States and its territories to record ASU-related international travel plans. This service, provided by the Global Education Office, supports emergency communications and gives registered travelers access to valuable international health, safety and security resources.

Who is required to register travel?

Per the  ASU Student International Travel Registration policy , all ASU students participating in ASU-related travel outside of the United States and its territories, as well as any ASU faculty/staff members engaged in ASU-related travel abroad with one or more ASU students, during which such faculty/staff have control, oversight or other supervisory responsibility over the accompanying ASU student(s). ASU-related international travel includes, but is not limited to, the following activities:

• Research,  experiential learning  (e.g., international internships, co-ops, volunteering, service-learning), independent study done abroad, or any other international travel that is part of an ASU class or for which the student receives ASU resident credit;
• International travel sponsored by or affiliated with ASU or an ASU student organization (this applies to both affiliated and independent student organizations registered with  EOSS );
• Any other international travel by students for the purposes of officially representing ASU, such as participation in an academic or professional conference or athletic competition.

What are the benefits of registering?

• Travel intelligence. Access mobile-ready international travel intelligence and expert risk analysis and advice - before and during your international travel.
• Emergency communications. Access 24/7 ASU emergency response services and enable ASU to reach you in the event of an emergency.
• International health insurance. Get covered by ASU's  international health insurance , which includes emergency evacuation in the event of political instability or natural disaster.

Register your trip

   Have questions?

Live Chat (Available Mon–Fri 8 a.m.–5 p.m.)

Individual student travel

ASU policy  currently requires formal approval for all ASU-related student international travel. In order to secure that approval, students should begin by registering in this Student International Travel Registration System  at least two weeks in advance  of planned departure. All such requests will be reviewed by the Global Education Office (GEO) and/or the ASU International Travel Advisory Committee (on behalf of the appropriate Dean/Vice President and Provost/Executive Vice President).  Requests submitted less than two weeks prior to departure may not be reviewed before travel.

*Requests approved more than 60 days in advance of travel will be re-reviewed by GEO and/or ITAC approximately 30 days prior to departure.

Please note:  Any student who needs to register their ASU-related international travel in My ASU TRIP (Concur) should complete this process before seeking approval for travel (and related expenses) in My ASU TRIP (Concur). For any such requests, the traveler can upload GEO’s approval notice to My ASU TRIP (Concur) to expedite approval of that request by ASU Travel and Risk Management. These requests will not be approved in My ASU TRIP (Concur) until they have been approved through this process.

Travel Registration  

Access my existing request

Registration includes a request for basic travel details (e.g., cities/countries and dates, emergency contacts, etc.) and an electronic signature document. Information provided by students within their travel registration may be used in the event of an emergency to locate travelers and communicate emergency information.

PLEASE NOTE:  ASU will charge a fee to travelers who register with the ASU Student International Travel Registration System.*  The International Travel Service Fee  is $3.00 per day.

* Students/faculty/staff traveling abroad on programs administered by the ASU Global Education Office are registered in a separate system.

Tips for Safe Travel ASU Travel Medicine Clinic International Insurance Details AlertTraveler Mobile App Safe Housing Abroad Traveling Abroad with Prescriptions Safe Road Travel Water Safety Abroad  

Register my self-pay travel  

For students paying the  International Travel Service Fee  directly. Once authorized, the charges will be billed to your ASU student account. 

  Register my sponsored travel  

For students who have been pre-approved to have an ASU college/dept/school pay the  International Travel Service Fee  (through a grant or otherwise).

For Your Consideration

Travel intelligence.

The Global Education Office will provide registered travelers access to mobile-ready international travel intelligence and risk analysis and advice - before and during international travel - about things like immunization requirements, safety risks, emergency services, LGBTQIA traveler concerns, and political stability/unrest.

Emergency Communications Services

Registered travelers will have access to 24/7 ASU emergency response services while abroad on University-related travel. Before departure, all registered travelers should be equipped with vital emergency information by reviewing ASU's  Emergency Contacts and Procedures .

International Health Insurance

Before departure, the Global Education Office will enroll all registered travelers in an international  medical/evacuation/repatriation insurance program . ASU's partner, CISI, provides registered travelers access to numerous resources to help manage medical needs before and during travel.

Other Considerations

High risk destinations.

All University-Related Travel to a country and/or area designated as a “High Risk Destination” requires advance review and approval by the Office of the University Provost or designee. ASU’s International Travel Advisory Committee (ITAC) reviews all planned student travel to High Risk Destinations and advises the Global Education Office and the Office of the University Provost whether the proposed travel should be approved.

A country and/or area is designated as a “High Risk Destination” if any of the following conditions apply:

• A current Travel Advisory (Level 3) has been issued by the  U.S. Department of State *;
• A current Travel Health Warning (Level 3) has been issued by the  U.S. Centers for Disease Control and Prevention *;
• A destination has a current Crisis24 Security Assessment rating of 4/5;**
• A destination has a current Riskline Security Rating of 4/5;**
• COVID-related restrictions in the destination are so restrictive as to significantly inhibit the student’s ability to achieve his/her objectives and access critical resources (e.g., border closures, required quarantine on arrival, severe restrictions on in-person activities, hospital capacity restrictions, etc.), or
• ASU travel to a country/area has been designated as restricted by the Office of the University Provost, based on recommendation from the ITAC.

The following conditions and restrictions apply to High Risk Destinations:

• In addition to all other required travel documents, students registering travel to a High Risk Destination must review supplemental information provided by the Global Education Office and acknowledge the risks related to such travel by digitally signing an  Acknowledgment of Safety and Security Risk(s)  within the online travel registration system.
• The Provost, the ITAC, or the Global Education Office may authorize or restrict ASU travel to specific regions within a High Risk Destination.
• No ASU student, faculty or staff will be required to travel to a High Risk Destination. 

*ASU does not automatically consider a destination to be “High Risk” if the Level 3 or Level 4 designation is due only to COVID.

** Crisis24 and Riskline are third party travel intelligence service providers with which ASU has a contractual relationship for risk analysis and other travel risk management services. ASU will not approve student travel to any destination with a 5/5 rating from Crisis24 or Riskline.

ASU Travel Policy

In addition to consulting the  Student International Travel Registration Policy , be sure to consult  FIN 501  for details on ASU’s travel policy for faculty, staff and students traveling on authorized university business.

Ground transportation

• Per  FIN 501  (Standard 6), the use of 12- and 15-passenger vans is prohibited and will not be reimbursed.
• ASU faculty/staff who wish to drive students during any ASU-related international travel MUST complete ASU’s  Authorized Driver Program . ASU students should NOT drive other ASU students while participating in ASU-related international travel. Any questions related to this should be directed to  Risk Management Services .
• ASU employees renting a vehicle for ASU-related travel should consult  https://cfo.asu.edu/purchasing-sunmart-car .
• Consult  EHS 705-06  for information about insurance coverages in place for university international travel (including ASU’s Mexico auto insurance), as well as  EHS 705-02  for guidelines and an overview of the method and process for  filing a vehicle claim .
• Any ASU travelers renting a vehicle to drive in Mexico must purchase additional coverage through the rental car company. Any travelers driving ASU vehicles must have a Mexico ID Card from Risk Management Services.  Request a Mexico Auto ID card

Local laws and regulations

All students/faculty/staff engaged in University-Related Travel must comply with all applicable laws and regulations imposed by, or applicable to, the country/area to be visited. Failure to comply with the laws and regulations of a foreign country could result in arrest, imprisonment, and prosecution by foreign governments. ASU may have limited ability to intervene or assist in the event of arrest or imprisonment abroad.

Principal Investigators engaged in research abroad and utilizing students in the conduct of such research must obtain, in advance of such research activity on foreign soil, all special visas, permits, consents, etc. that may be required by local authorities. Principal Investigators are encouraged to contact the local embassy for assistance if any concerns arise.

Travel and immigration info

The Global Education Office has collected this list of resources to assist community members in their pre-departure planning to minimize delays, disruption and/or inconvenience during your travel. Please note that it is up to each individual traveler to understand what documents are required for international travel and to comply with all relevant policies and regulations. ASU does not represent faculty, staff, or students in personal legal matters.

• ACLU Guidance:  Know Your Rights When Encountering Law Enforcement at Airports and Other Ports of Entry into the U.S.
• Customs and Border Protection: Information about  search authority  for persons, baggage and merchandise arriving in the Customs territory of the United States and information about the  inspection of electronic devices .
• Department of Homeland Security:  Fact Sheets regarding Change to International Travel Carry-On Items for Select Last Point of Departure Airports with Commercial Flights to the U.S.  and  updated Q& A  on this topic.
• U.S. Passports and International Travel: Official application instructions and processing times for  U.S. passports . Visit the  ASU Passport Acceptance Office  in Tempe to get passport photos, apply for new or renewal passports, and/or request information.

Export control and compliance

The ASU  Office of Research Integrity and Assurance  (ORIA) oversees ASU’s compliance with federal laws and regulations related to export controls and travel restrictions to sanctioned countries. The Executive Vice President of Knowledge Enterprise Development is authorized to prohibit or restrict ASU travel to any country or region that poses an unacceptable risk for purposes of compliance with such laws and regulations.

See  RSP 214  for more information.

ASU mobile security

Visit  https://getprotected.asu.edu/policy-practices/telecommuting-mobile-and-travel-safety

for important recommendations for protecting your sensitive data while traveling.

Travel and transportation

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ASU faculty, staff and students who travel on ASU business must file a travel claim both for insurance purposes and in order to be reimbursed for any expenses incurred during travel status. The pre-travel request also provides the traveler with ASU insurance coverage in travel status even if no cost is incurred to the traveler or university. EOSS policy limits travel advances without prior approval from the Senior VP fiscal office. Find university guidelines, policies and more on ASU’s Travel page .

Helpful tools related to traveling on ASU business and to assist with the travel process:  

View My ASU Trip

Important things to know when making travel arrangements and traveling

When booking airfare and other arrangement, the most economical option should always be selected.

In most cases direct flights are more expensive. Please choose the option that is the least expensive while still getting you to your destination in a timely manner.

Flight upgrades will not be reimbursed unless special circumstances exist.

Original receipts are required for most items being reimbursed. Exception only applies to: Per diem meals.

Hotel expenses are reimbursed at the destination city’s published per diem rates.

Exceptions only apply to designated conference hotels. If you are staying at the hotel designated by the conference, the conference rate will be reimbursed. Documentation must be provided.

If you choose not to stay at the conference hotel, you will be reimbursed for per diem rates only, regardless if the rate is less than the conference hotel rate.

Car rentals are allowable if other ground transportation will be more expensive or impractical for the type of travel you will do.

Car rental/authorized driver program

All ASU employees who drive university owned, leased or rented vehicles, including electric carts, for official business must complete the Authorized Driver Program training. Please see Driving for ASU for more information.

* Employee’s Position in PeopleSoft must be set to Required or Optional to be authorized to drive

ATO authorization must be obtained prior to travel and a valid explanation must be provided if renting a car as part of your travel plans

When traveling domestically, always refuse the insurance offered by the rental agency - you are covered by State of Arizona Risk Management liability insurance. *Does not apply to foreign travel

Only “economy” class rentals are permitted – exceptions only apply to special circumstances and need prior approval.

Parking, transportation, reimbursements and public transit passes

Please visit the ASU Transportation website for information on ASU transit/public transportation passes, local shuttle service.

Please note: Departments may not allow employees or students to use university-purchased bus or light rail passes to commute between home and ASU or to any other locations when not on university business. 

Visitor parking/Parking validations

A parking sticker distribution log must be maintained by the department. The log should include: date, # of stamps given, ASU requestor’s name, name of visitor, reason for visit. A parking permit use log must also be maintained by the department. The log should include at a minimum: name, title, date, reason for use. It is against ASU policy to provide parking stickers or permits to ASU students or employees unless they are attending a meeting or conducting ASU business at another campus location. (FIN 401-03)

Instate Travel Mileage and Parking Reimbursement If traveling for ASU business to other locations than worksite mileage,parking, taxi and car expenses can be reimbursed. The  Reimbursement for mileage, parking or rideshare expenses form will need to be filled out and sent to your fiscal team to process.

ASU Travel Card

A chip-and-pin-enabled visa card is used for official university travel expenses billed and paid for by asu..

• Integrated into My ASU TRIP.
• Issued to an individual.          
• Transactions expensed following expense report completion.

Eligibility and application

The ASU Travel Card is available to faculty and staff. Departments determine participation based on business needs.

• Apply via the Travel Card application  if eligible. Review the application directions  for more information.
• Expect to receive your card 7–10 business days after ASU Financial Services approves the application.
• You will receive a notification via email when the Travel Card arrives at the Travel Office.

Upon receipt of the card:

• Sign the back of the card.
• Use your 10-digit ASU affiliate ID for your verification ID.
• Create a PIN if traveling internationally.
• Register online to access monthly statements and card transactions, set up email notifications and manage your contact and billing address and phone. 
• Ensure you understand all policies and prohibited transactions in the Policies tab above.

Travel Cards are issued and are subject to the traveler’s continued compliance with university policies and standards.

• ASU Travel Card standards of use .
• ASU’s commitment to ethics .
• FIN 501: ASU Travel Policy .

Travelers must comply with the following travel policies and processes:

• Compliance with ASU lodging and daily meal rates, as applicable.
• Conformity with the Fly America Act if airfare is paid with federal funds.
• No unallowable expenses per cognizant granting agency to be allocated to sponsored accounts.
• Pre-authorization of trips through My ASU TRIP.
• Provide receipts or additional support if required or requested.
• Purchase the lowest logical airfare that meets your travel needs.
• If monies are not repaid, ASU will payroll deduct the outstanding amount per the authorization you gave when accepting the card’s terms of use.
• Submission of travel expense reports within 30 days of the trip end date.

An ASU Travel Card may be suspended due to a cardholder or departmental request, misuse, non-submitted expense reports, or extended leave.

ASU prohibits the following travel card expenses:

• All prohibited expenses outlined in the ASU Purchasing Card policies , except bottled water for personal consumption while in overnight travel status, food expenses incurred while in overnight travel status and lodging expenses while in travel status.
• Car maintenance expenses related to personal vehicle use.
• Expenses not directly related to travel activities incurred on behalf of the university.
• First-class or business-class airfare unless pre-approved.
• Other traveler expenses, including ASU travelers or non-ASU affiliates.

Using your card

Safeguards: 

• Do not send your ASU Travel Card account number in an email or fax. Keep your card in a secure place.
• Transactions are posted under the available expenses section in My ASU TRIP. When transactions are added, you will receive an email. Review charges for accuracy. If you notice a fraudulent or erroneous order, call the bank.
• Review your online monthly memo statement and verify transactions are accurate.

Authorization for charges:

• Your My ASU TRIP request authorizes transactions.
• Complete a non-travel expenses report  if you accidentally use the card for a non-ASU or non-travel expense.  

Call the bank:

• Card activation : Call Bank of America at 888-233-8855.
• Declined transaction : Call Bank of America customer service at 888-449-2273; outside the U.S., call collect at 602-379-8753.
• Fraudulent or erroneous charge : Report to Bank of America fraud at 866-500-8262. Fraudulent activity may be your responsibility if not reported within 60 days of the transaction date. When the bank issues a credit to offset the charge,  complete a non-travel expenses report to clear both transactions from My ASU TRIP.
• Lost or stolen card : Report immediately to Bank of America customer service at 888-449-2273; outside the U.S., call collect at 602-379-8753.
• Traveling internationally : Call Bank of America customer service at 888-449-2273 to let them know your plans. If calling outside of the U.S., call 602-379-8753.

Download the Global Card Access app for additional tools to help manage your card account.

Limit or department change

• Submit a new travel card application .
• Sign in with your ASURITE and choose Submit New Form.

Limit change : Select increasing limit or decreasing limit on the application. The application will route through your department travel approver, a person with a dean or vice president travel role and Financial Services. Once approved, the limit change occurs within 24 hours.

Department change : If you want to keep your card, check cardholder transferred departments . You should see the address and phone for your new department. Once Financial Services approves, your new address, department, and phone will be updated with the bank.

Leaving ASU

• Email My ASU TRIP to cancel your card.
• Shred or destroy and dispose of the card.
• Ensure all transactions are submitted on an expense report.

Your final paycheck may be adjusted accordingly if personal expenses on the card have yet to be repaid to ASU.

Outstanding expenses not accounted for on an expense report and personal expenses not repaid are subject to the university’s collection policies, including external collection agencies.

• What is the difference between the ASU Travel Card and the ASU P-Card?

The ASU Travel Card is used for travel-related expenses, is tied to an individual and transactions are expensed to the funding source indicated on an expense report. Travel transactions are prohibited on a P-Card except for airfare and conference registration. P-Cards are tied to a funding source, and transactions are expensed to that funding source.

• If I use an ASU Travel Card for travel expenses, do I still need to submit receipts for those transactions?

Itemized receipts are required for airfare, business meals, car rentals and lodging. Other travel expenses incurred on an ASU Travel Card only need receipts if your department or funding source requires them.

• Can I use my personal credit card for ASU travel expenses instead of the ASU Travel Card?

Yes, you will be reimbursed when an expense report is filed after the trip ends.

• Can I use the ASU Travel Card for meals while in travel status?

Yes, but many travelers do not use the card for meals to reduce the number of transactions on their expense reports.

• If I use the ASU Travel Card for meals, how does My ASU TRIP calculate the amount of my daily allowance?

ASU uses daily allowance for calculating meal reimbursement while you are in travel status. When preparing the expense report, if the card is used for a business meal, which is a meal shared with non-ASU personnel where university business is conducted, the transaction should be identified as a business meal and will be reimbursed. The daily allowance for that meal must be excluded.

If the card is used for a meal that is not a business meal, the transaction should be identified as a meal on the Travel Card . The total of all meals on travel card transactions is netted against the daily allowance allowed for the trip. My ASU TRIP will reimburse the difference if the allowed amount exceeds the amount spent. Travelers are required to repay the university if the transactions exceed the amount permitted.

Create daily allowance expenses .

• How long does it typically take for Travel Card transactions to appear in My ASU TRIP?

It depends on the individual credit card vendor and when they batch their information. In most cases, travel card transactions are in the system within one week of the transaction date for a domestic transaction. An international transaction can take up to two weeks.

Before submitting an expense report, please ensure that all transactions made during the trip are included in My ASU TRIP. If you do not, you must  complete a modification expense report to process the omitted transactions. The department will be charged an additional expense report fee for the modification.

General Information

Travel Service Center

PO Box 875912 Tempe AZ 85287-5912

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ASU Academic Alliances, Maricopa Community Colleges boost student mobility between institutions

Attendees gather for the Maricopa Community College "Fields of Interest" open house at the ASU Tempe campus. Courtesy photo

The Maricopa Community Colleges stand as one of the leading sources of transfer students to Arizona State University, with ASU enrolling over 15,000 transfer students from the Maricopa Community Colleges since 2020.

Led by ASU’s Academic Alliances and Academic Transfer Credit Solutions, the development of the MyPath2ASU  suite of transfer tools has played a pivotal role in helping to increase university transfer and retention rates of transfer students by providing a clear pathway to follow into their ASU major of choice.

Since its inception, Academic Alliances has served over 36,000 Maricopa Community College learners through MyPath2ASU. 

"Our collaboration hinges on the shared commitment of both ASU and Maricopa Community Colleges to student success," says Annique Petit, ASU’s senior director of Academic Alliances. "We aim for a seamless transfer experience between institutions, minimizing credit loss and saving students time and money as they pursue their aspirations.

"ASU and the Maricopa Community Colleges share a mission: to guide students through higher education and ensure their degree completion."

Academic Alliances has not only enhanced partnerships with all 10 Maricopa Community Colleges to educate students and staff on the benefits of MyPath2ASU, but has also developed programs that support students’ transfer journeys.

Academic Alliances team members developed an inaugural on-campus event for Maricopa Community College advisors and staff to learn about the interplay of Maricopa Community College’s "fields of interest" — or FOI — with ASU’s academic units. 

Organizing their majors according to nine fields of interest, this design was implemented to assist students in identifying career paths and subsequent degree and certificate options available in their chosen field. 

“The alliance and alignment with the FOIs are absolutely critical. When you’re working at the Maricopa Community Colleges, every single department has the FOI in mind," says Julie Sperrazza, academic analyst at Scottsdale Community College. “We have FOI communities, meetings and websites, and advisors are assigned per FOI. So, everything is aligned with this through the guided pathways system adopted by the Maricopa Community Colleges.” 

To showcase the ASU and Maricopa Community Colleges FOI alignment, Academic Alliances hosted an open-house fair at the ASU Tempe campus on April 17. Participants from ASU’s academic units were arranged at information tables affiliated with each FOI.

Richard Frische, ASU’s associate director of transfer recruitment, shared the importance of these collaborative efforts for student success.

“The transfer student journey can be very nuanced and often requires detailed academic planning starting from day one at the community college," he says. "To this end, it is incredibly important to facilitate deep connections between community college advisors and their counterparts at the university. This event helps us make significant progress toward that goal. Together, we can set our students up for university success even before they transfer to Arizona State University.”

Academic Transfer Credit Solutions staff presented on ASU’s new general studies requirements and the benefits of MyPath2ASU in mapping pathways that align with each FOI.

Representatives from ASU’s Admission Services , Barrett, The Honors College and the Pat Tillman Veterans Center were also in attendance to answer questions and provide additional information.

More than 50 participants from nine of the Maricopa Community Colleges attended the event. Attendees said that staff from ASU’s academic units were able to successfully illustrate how the FOIs effectively apply to majors at ASU, and that having this opportunity to connect was very beneficial for supporting student transfer.

“The greatest strength of the Maricopa-ASU partnership is the staff and student relationships built across both institutions, which help prospective transfer students navigate the complicated process of transferring” said Art de la Cruz, student services manager at Rio Salado College.

“Events such as the Maricopa Community Colleges FOI open house bring transfer admissions specialists, advisors, colleges and students together to update, collaborate and plan for the success of our students.”

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