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Packing Lists

Business Trip Packing List for Overnight, 3-Day, and 5-Day Trips

Published September 19, 2023

Written by:

Laura Lopuch

Laura’s first trip was when she was 3 months old, instilling an insatiable wanderlust. She hasn’t stopped traveling, or writing...

Fred Perrotta

Co-founder, tortuga.

Fred Perrotta is the co-founder and CEO of Tortuga. His first backpacking trip to Europe inspired him to start the...

The Tortuga Promise

At Tortuga, our mission is to make travel easier. Our advice and recommendations are based on years of travel experience. We only recommend products that we use on our own travels.

Table of Contents

Whether you’re heading out on a last-minute, overnight business trip, or a five-day conference abroad, packing for business travel is always different than prepping for a fun vacation.

Your work trip packing list will likely include more electronics and gear. So you’ll need to plan around the extra items and weight.

Also, traditional business clothes are notoriously delicate and wrinkle-prone, so they can be difficult to pack.

This article will break down how and what to pack for your business trip. We’ll cover men’s and women’s business clothing , advice on managing your electronics, and more.

Protect your laptop when you fly.

Personal-item-sized
Easy to pack
Comfortable to carry
Built to last

How to Pack for a Business Trip

Carry on plus personal item.

When packing for a work trip, use carry-on-sized luggage plus a personal item that can carry your laptop.

How to Pack Your Laptop for Travel

Pack your laptop in your personal item when you travel, ideally in a backpack, briefcase, or messenger bag with a dedicated laptop sleeve for protection. If you’re using a tote or other bag that doesn’t have a padded area for your laptop, invest in a laptop sleeve to protect it.

If you’re one-bagging, make sure you choose luggage that has a dedicated laptop compartment. Remove your laptop before stowing your bag in the overhead compartment so that you can work during your flight.

Whatever you do, never, ever put your laptop in a checked bag and risk it being broken, lost, or stolen while in transit.

Roll Your Clothes and Pack Them in Packing Cubes

Once upon a time, I didn’t use packing cubes . And my bag was a disaster. It took long minutes to find the shirt I was looking for or clean socks. Not anymore, thanks to packing cubes.

To look your best, you should fold your clothes along the seams then roll them . Yes, this even applies to most dress clothes. When you arrive, hang your clothes in the closet or even in the bathroom when you shower to release more wrinkles. Your hotel should have an iron for any necessary touchups beyond that.

For maximum organization, use packing cubes and assign each one a purpose. For example, a smaller packing cube holds underwear. A larger cube keeps your shirts organized and wrinkle-free. Then, roll them before zipping them away to make each item easy to find while preventing creases and wrinkles.

How to Pack Your Suit: Fold, Don’t Roll

A traditional, wool suit must be packed properly to keep its shape while in transit. To pack a suit in a carry on , fold it, don’t roll it.

Alternatively, you can try a wrinkle-free suit from Bluffworks or Ministry of Supply ( men’s , women’s ). Wrinkle-free, synthetic fabrics have improved dramatically from the early days of stiff, plastic-y dress shirts.

Stuff smaller, soft accessories like your socks, tie, and pocket square in your shoes to preserve their shape.

Business Trip Packing List

A good business trip packing list is built around a solid core, personalized to your needs and style. “Work clothes” can vary depending on your industry and the nature of your trip. You could be dressed anywhere from a three-piece suit to a shirt and slacks to a hoodie and jeans. Pack and dress as makes sense for your business trip.

Let’s start with the basics.

Copy of itinerary
Boarding pass
Transportation and accommodations

If your business trip takes you across borders, don’t leave home without your passport. If you’re traveling abroad for your business trip, know that some countries won’t let you in without a guarantee of when you’ll leave. Pack a copy of your complete itinerary, including evidence of when you’ll leave the country, to show border security.

After your passport, your boarding pass is your most important document. Mobile boarding passes are convenient, but make sure that you’ll have internet access via your phone if you plan to use one. Or, take a screenshot of the boarding pass and use it offline through your photo app.

For your own convenience, print out the details of your transportation from the airport to your accommodations (if you’ve booked anything), the address of where you’re staying (for customs forms and taxi drivers).

I use TripIt to aggregate all of my trip details in one place. Using the app is more convenient than carrying a stack of printouts with me. However, paper copies are better for border crossings and for when you don’t have WiFi access or a local SIM card.

Electronics

Phone and charger
Headphones or earbuds
Laptop and charger
Adapter (if traveling abroad)

Carry earbuds if you want to travel light or noise-canceling headphones if you want a quieter trip. For the latter, we like Bose’s QuietComfort line.

The Macbook Pro and Macbook Air are the most popular choices for Apple users. We recommend the lightest computer you can get that doesn’t sacrifice the performance you’ll need. Dave at Too Many Adapters wrote a helpful guide to choosing a laptop for work and travel .

Eye mask and ear plugs
Water bottle
Kindle or book
Pen and notebook

If you’re taking long flights or overnight trains, earplugs and an eye mask make for all-natural, compact sleep aids.

Get a reusable, refillable water bottle for your travels so that you can stay hydrated without generating the extra trash of plastic bottles.

I’m still old-school and read physical books instead of using a Kindle. Either way, don’t forget a good book to pass long hours waiting or traveling.

Clothes: Business Travel Wardrobe

When packing clothes for a business trip, look for items that pull double-duty and that can be dressed up or down.

Meaning: that black dress looks equally stunning with a scarf for a casual business meeting or a statement necklace for a client dinner. Whatever your personal style is, pack items that make you feel comfortable and confident.

Although the exact items will differ depending on your style and gender, the clothes section of a 3-day business packing list looks like this:

3 tops; 2 dress tops and 1 casual top
1-2 bottoms
3 pairs of underwear
3 pairs of socks
1 set of pajamas
2 pairs of shoes : 1 dress shoe and 1 athletic/casual shoes
Workout clothes (optional)

Women’s Business Travel Wardrobe

Use the above business trip packing list template and add the following for a 3-day business trip.

2 Blouses and 1 T-Shirt

1 lightweight t-shirt to dress up or down

Pack two business-appropriate blouses or collared shirts and wear the more casual t-shirt on the plane. I love J.Crew’s vintage cotton t-shirts as they look chic (and feel comfortable) with jeans or slacks.

Everlane has a range of modern, basic shirts that work for both business and casual attire. Their Japanese GoWeave line is especially good for travel since the fabric is durable, wrinkle-resistant, and comfortable.

1 dark-colored blazer or suit jacket

It’s no secret that I’m a huge J.Crew fan. Their women’s blazers fit well, look chic, and last a long time. Consider a wool blazer that keeps you cool in hot boardrooms and warm on chilly airplanes.

If you’re willing to make the investment, consider a wrinkle-resistant blazer, like the Kinetic Blazer by Ministry of Supply , that you can pack without worrying about it turning into a rumpled mess. En route, wear your blazer so it doesn’t get wrinkled in your carry on bag.

2 Bottoms and 1 Dress

1 pair of slacks or skirt
1 pair of dark-wash jeans , worn on the plane
1 dress (optional)

Opt for Betabrand’s Yoga Dress Pants for sleek black pants made from stretchy material like your favorite yoga pants. Alternatively, look at ADAY’s line of pants for a wrinkle, odor, and pill-resistant pair of business travel pants that are technical, travel-ready, and fashionable.

I live in jeans, and even on the dressiest business trip, I’d yearn for a pair. If you’re like me, wear your jeans on the plane. My favorites are Lucky Brand jeans with some stretch woven in.

Love your dresses? Pack a versatile dress like one from Draper James or any of the odor-and-wrinkle-resistant merino wool dresses by Wool& .

3 Pairs of Underwear and Socks

3 pairs of socks
3 pairs of underwear
2 bras

If you want to hand wash your underwear, you can get away with packing less. However, for a short 3-day business trip like this one, pack one pair per day. Because you’ll save more on time vs packing space.

2 Pairs of Shoes

1 pair of business-appropriate shoes
1 pair of athletic shoes, worn on the plane

Pack one pair of professional shoes that are small, light, and comfortable, like this pair of classic black heels from Clarks , or a simple and easy-to pack pair of flats or loafers by Rothy’s .

You can wear your heels through the airport, but I wouldn’t recommend it. Instead, I wear a pair of black athletic shoes that I can use for a run or workout at my destination.

1 Set of Pajamas

1 lightweight shirt
1 lightweight, athletic pair of shorts

My favorite packing light secret? Make your pajamas and workout clothes the same outfit. Snag a quick, sweaty workout in the AM and hand wash your clothes in the sink. By the time you’re ready for bedtime, your clothes will be dry and ready for you.

Man wearing backpack at Union Station in Los Angeles

Men’s Business Travel Wardrobe

Use the business trip packing list template and add the following for a 3-day business trip.

2 Dress Shirts and 1 Casual T-Shirt

2 wrinkle-resistant dress shirts
1 casual shirt that’s suitable for after-dinner drinks and on the airplane

Ironing dress shirts is a pain. Instead, opt for a wrinkle-resistant dress shirt (or two), like one from Bluffworks . They are made from 98% polyester (that’s a good thing), have lots of stretch, are breathable, and dry quickly. The best part is that they’re machine washable. Perfect for happy hour or the boardroom in any city you visit.

For your casual shirt, opt for a versatile merino wool t-shirt that will stand up to the rigors of travel.

2 Pairs of Pants

2 pairs of pants and/or jeans

For a pair of pants that can easily work for business and leisure alike, pack a pair of basic, but high-performance pants, like the good-looking Outlier Slim Dungarees . If you prefer jeans, try Bonobos’ Extra Stretch Travel Jeans which are made from lightweight, 10.5 ounce denim and have a 1% stretch.

Stick to 1-2 pairs of pants and wear your more casual pair on your flight.

Avoid doing laundry on a quick, three-day business trip and, instead, pack three pairs of underwear and three pairs of socks.

1 Blazer or Jacket

Read the full Buyer’s Guide to Travel Blazers for all of our favorites. Or, jump right to our top pick, the wrinkle-free Bluffworks Gramercy Travel Blazer .

1 pair of dress shoes
1 pair of athletic shoes for workouts (optional)

Think small, light, and comfortable for your shoes. Like the Lenox Hill Cap Toe Oxfords from Cole Haan or Vivobarefoot Ra II.

Packing two pairs? Wear the heavier or bulkier pair through the airport and pack the lighter pair.

1 lightweight, athletic pair of shorts

5-Day Business Trip Packing List

For a longer, five-day business trip, be prepared to hand wash your clothes mid-trip. Or, have the hotel do it for you. Check with the front desk to see if they offer a laundry service for guests. Make sure to ask how long it will take and the price.

Not keen on doing laundry? Prepare to pack a little more in your luggage. You can still pack carry-on-only for a five-day trip. Some of our customers travel for weeks, months, or years out of just a carry on .

When your clothes get a little wrinkled or smelly, hang them up in the bathroom while you take a hot, steamy shower. The hot, moist air eases wrinkles and smells from your clothes.

What to add to the base list above for a five-day business trip:

2 pairs of socks
2 pairs of underwear
1 blouse or dress shirt
1 casual shirt to dress up or down

Overnight Business Trip Packing List

Ready for a quick, easy packing list for a one-night business trip? Reduce the number of items in your one-day work trip packing list by two.

Pack an outfit, wear an outfit, and add the non-clothing essentials.

What to pack for an overnight business trip:

1 dress shirt
1 casual shirt
1 pair of dress pants or skirt
1 pair of casual pants
1-2 pairs of shoes (one dress pair and one athletic)
1 pair of underwear
1 pair of socks
1 blazer or jacket
Book or kindle
Notebook and pen
Ear plugs and eye mask
Travel adaptor and passport (if international)

Steal a page from George Clooney’s well-refined playbook from Up in The Air and streamline your airport experience by packing only in a carry on bag . You’ll save time at the airport and feel more confident.

Weekend Trip Packing List: What to Bring for a 3-Day Getaway

Bahamas Packing List: What to Wear in Nassau and Beyond

Tortuga travel backpack pro $350.

Max Carry On Size

Laura’s first trip was when she was 3 months old, instilling an insatiable wanderlust. She hasn’t stopped traveling, or writing about it. As an expert in carry on travel, she’s flown on over 100 flights with only a carry on bag. Even on trips with her husband and kids.

She believes travel is the great educator — and vital to our humanity.

The Ultimate Business Travel Checklist

Over the years, I’ve been on many business trips, and how successful they were almost always came down to how well they were planned.

There’s an awful lot to think about when planning a business trip, from where to stay to what to pack. You also need to prepare for your home and office while you’re absent.

In this article, I cover everything you’ll need to do to set yourself up for a successful business trip, including tips for accommodation, packing, transportation, preparing your home and work space, and purchasing your flight.

While getting to travel on the company’s dime sounds like the Holy Grail of great travel jobs , it can honestly be a lot of work to organize a business trip . Below you’ll find my complete business travel checklist so you’ll be able to plan the best trip possible, and avoid my mistakes!

In this article, you’ll find a:

Business Travel Checklist , which covers all aspects of getting ready for a trip other than packing.
Business Trip Packing List , with everything you’ll need for a successful trip. Scroll down for our printable business trip packing list!

Our business travel checklist

Click here to download a printable business trip travel checklist!

Your first steps

First, find out who’s responsible for your travel planning. Some businesses leave all the travel planning and flight booking to their employees, and have you submit your receipts later. Other businesses will handle every last detail of your travel planning (lucky you!) from pickup at the airport, to flights, hotels and accommodation.

Most businesses fall somewhere in between. It can save you a lot of hassle if you find out who’s responsible for what, early on.

Years ago, I had a last minute business trip to Amsterdam where I spent a few hours and a lot of stress trying to find affordable accommodation in the city. It turns out my employer had already arranged a place for me to stay with a colleague. Even if you think you know who’ll plan your trip, ask!

If you’re responsible for booking your flight, and you’re looking to save money, be sure to check out our post on six easy steps for nailing the cheapest flight . o start, we really love getting a quick price comparison on Google Flights (here are a few great tips for using Google Flights ) or Skyscanner .

Check flights on Skyscanner.

If you’re flying regularly for business, be sure to sign up for an airlines loyalty program, and book with them as much as possible. This can translate into some great upgrades and free flights as well as other perks.

Get your work place ready

So you don’t worry about work while you’re away, and to ease your transition back when you return, try to get your affairs in order at your office before you leave.

Make sure you finish the work projects you are currently working on.

Let coworkers and business partners know where you’re going, and how long you’ll be gone.

Set up an out of office email, if necessary.

Prepare the schedule for your business meetings on your trip; you should know exactly where and when each meeting will take place.

Make sure you’ve organized all the important documents for your trip, including the confirmations, copies of your travel documents, presentations and handouts. Print them out, if necessary, and insure they’re saved to a zip drive or on your hard drive. It’s a good idea to back them up to a cloud service (we like Amazon) to ensure that you can access them anywhere in the world.

Prepare your home for when you’ll be gone

Tell your family about your exact itinerary and leave your addresses and contact phone numbers.

Tell a trusted friend about your exact itinerary and ask someone to take care of your family pets and plants while you’re gone. If you don’t have a friend or family member that can pitch in, consider getting a housesitter. Probably the most well known and largest place to find house and pet sitters is through Trusted Housesitters .

Check sitters available on Trusted Housesitters here.

Take safety measures, such as locking all doors and windows, turning on the alarm and try to create the illusion that you are at home by turning some lights on or with a radio that has a timer function.

Suspend or redirect routine deliveries such as newspapers or milk, if necessary.

Give the house a quick clean before you leave. Normally, my house is kinda messy and chaotic, but I hate coming home to a dirty, messy house after a trip, so we give it a complete clean before we go. It’s nice to be able to relax a bit when you get back, rather than stress about how messy the house is.

Turn down the thermostat if it’s cold outside or turn it up if it’s really hot. There’s no point warming or cooling an empty house.

Make sure you check with your home insurance to see if you need to have someone check in on your house while you’re gone. Each home insurance policy is different, but many policies won’t cover damages from floods, water leaks, break ins or theft if the house is not regularly attended.

Travel preparations

If you are going abroad, make sure you have all the necessary travel documents.

If you need any vaccinations or medical documents for the country you are going to, take care of that, too.

Get some cash in the local currency. There are ATMs in nearly every airport in the world. however sometimes the lines are long or the machines are down. You don’t need money for your entire trip, just make sure you have enough on hand to pay for the taxi and a bite to eat when you get there.

Look into any specific workplace customs or practices for where you’re traveling. There’s a great article here on business culture in Singapore , and one for Japan here . A quick Google search should help you find others.

World Nomads Travel Insurance

Charge all of your devices the day before you leave on your trip. That way you won’t be caught flat-footed if your plane doesn’t offer outlets or USB charging ports.

Where to Stay

I’ve put these tips near the beginning, because I honestly believe that your accommodation is the most important part of your stay once your dates are set and your transportation is booked.

Start looking for accommodation early. It can be surprising how early accommodation books out. The earlier you start looking, the easier it will be for you to find a good place for a good price.

Look beyond a hotel room. Hotel rooms are often small, impersonal and honestly, overpriced. You’ll probably be surprised at how favorably the price of a fully furnished, serviced apartment compares. Corporate apartments also have the advantage of having essential business amenities like fast WiFi.

For example, corporate serviced apartments are often more comfortable and private than a hotel. Singapore’s well known as being one of the most expensive destinations for business travel in the Asia-Pacific region, making value for your dollar especially important.

Stay close to work. Look for accommodation that is not far from the place where most of your meetings will take place to avoid having to commute in a foreign city. I’m often surprised how bad traffic and subway crowding can be, even during off peak hours.

Make it work friendly. Make sure your accommodation has a work space where you can use your laptop and make phone calls. A small table and chair will work perfectly.

At the airport and in the air

Savvy business travelers suggest signing up for Global Entry and TSA Precheck . Global Entry is a U.S. Customs and Border Protection program that pre-qualifies you for faster customs, while TSA Precheck will get you boarded faster, as many US airports have special (and faster!) precheck lines where you can skip needing to remove shoes, laptops, liquids, belts or light jackets.

Double check any baggage requirements. You never know when the rules will change. The USA has even floated the idea of banning laptops in the cabin for all flights that depart, land, or even touch down in the USA.

Try to travel carry on only. Checked bags have a potential to be lost or delayed, adding to your stress. If you can do with just a carry on you’ll be more flexible if there are problems and out of the airport quicker once you land.

If you do check a bag, be sure to keep essentials like your laptop, any business documents and tech, some underwear, and prescriptions in your carry-on bag in case your checked luggage is lost or delayed.

Get a lightweight, sturdy carry on bag with wheels, and carry a personal item as well. You can find more tips on choosing a carry-on here , and our tips for choosing the best business laptop backpack here .

Get clothing designed for travel. If you’re short on space, consider getting a travel jacket or travel gear with hidden pockets or that is wrinkle resistant. We like the SCOTTeVEST women’s trench coat or the streamlined men’s Revolution jacke t.

Stay hydrated on the plane . It’s amazing how much a flight can dehydrate the body. Drink more liquids than normal, and go easy on the alcohol to stay hydrated.

Go to bed normally. Studies have shown that the best way to reduce jet lag is to get as much sunshine as possible at your destination and to sleep normal hours. Tempted to take a quick power nap? Chances are it will just extend your jet lag.

Packing tips

When you pack, use a list with everything you need (see our handy packing list below). Focus on clothing items, toiletries, personal documents, money and banking cards, chargers and the items you need for your business meetings and give yourself time to add and remove items from the list. Try to limit the items you pack to the ones that you will really need.

Tip: Check out our favorite toiletries bags for travel here!

Don’t forget to take weather into account. I can’t tell you how many times I’ve forgotten to check the rain forecast and wished for my handy travel umbrella.

I love packing cubes, because they make organizing my luggage a snap. Check out more in our blog post on how to use packing cubes .

Make sure the liquids in your carry-on luggage (such as your shampoo or your soap) are in bottles that are not larger than 3 oz. (100 ml), otherwise you risk getting them removed by airport control.

Put your shampoo and conditioner, and any other liquids that may leak, in a zip-lock plastic bag. Changes in air pressure on the plane have made liquids come gushing out of bottles more than once on my flights, and the zip-lock bags have saved my clothes from many a spill.

Don’t pack what you don’t need. If you’re certain your hotel will have a hair dryer, shampoo and conditioner, there’s no need to pack these items. If there’s none in your room, ask for one to be brought to you.

Business Trip Packing List

Your business culture will determine exactly what to bring (whether it’s formal business attire like suits or business casual), but these tips should work either way.

Click here to download a printable business trip packing list!

Personal items

Credit cards and bank cards

Any other banking or personal ID you’ll need

Business cards to hand out

Find out what business functions you’ll need to attend (e.g., formal business dinners, or giving a presentation) and include clothes for those.

Bring layers, and make sure all your clothes coordinate by sticking to colors and patterns that all mix together.

Shirt. I recommend one top per day, if possible.

Pants or skirt. I recommend one pair for every two days. If you’ve color co-ordinated your clothing, you can get away with wearing a neutral colored bottom at least two days in a row.

Underwear. I recommend one pair per day, if that’s possible, so you won’t need to bother washing them.

Jacket. Check out our favorite casual women’s hoodie travel jacket here . For more formal business travel, we like the SCOTTeVEST women’s trench coat, men’s travel blazer, or the streamlined men’s Jacket .

Outerwear. Depending on the weather, you may need extra gear like sunglasses and a sun hat, or a scarf and gloves.

Footwear. Make sure that you pack at least one pair of comfortable business appropriate shoes, as you never know if you’ll have to walk between offices. If you enjoy working out, make sure you bring some proper footwear for that as well.

Pantyhose. I am NOT a fan of these devices of torture, but if you’re in a very conservative business environment, they may be expected.

Tech and business

WiFi hotspot. Hotel WiFi can be unreliable, so we bring our GLocalMe portable WiFi with us wherever we go. I love having internet at our fingertips across the globe, and it saves us a fortune in roaming charges. Check out our review of GlocalMe mobile WiFi here.

Tip! Too much gear? We understand. Read our article on how to travel lighter with electronics .

Laptop or tablet

Cell phone charger. Consider both a wall plug charger and a portable external battery charger.

Bring noise cancelling headphones. They’re not only fantastic for shutting out the chatty seatmate next to you when you’re trying to work, but they also do a wonderful job in loud hotel rooms, cafes, and new workplaces.

Tip! If you’re looking for a place to work while you’re away, check out our article on how to find the best places to work while traveling .

Plug converter. Depending on the country you’re in, you might need a different electrical plug. To make life easier, make sure all your chargers and devices are usable with 110-240 volts.

Toothbrush and toothpaste

Earplugs. You’ll thank me for this one, whether it’s for the plane or the hotel room. These affordable Flents Contour Ear Plugs get great reviews.

See prices and reviews.

Prescription and non-prescription drugs

Skincare products

Electric razor or disposable razor

Spare contact lenses, a case and contact lens solution if required

Prescription for eyeglasses

For women only

Bring your own tampons and pads, or use a menstrual cup like the Diva cup. In some countries, tampons can be especially hard to find, and brands can be quite a bit different away from home. Trust me, as a female traveler, the last thing you want is to overestimate the absorbency of a new product.

Optional extras

If you have the room and want to take along a few extras that’s fine. Here are a few examples.

Wide scarf in your carry on. This can double as a blanket during flight, and a fashion accessory later.

A small first aid bag with items you think you’ll need like pain relievers, band aids and cough drops. It’s never a bad idea to pack Pepto Bismol and Ex-Lax (or, as we call it, the stop and go duo).

Birth control

Voltage converters. We like this Universal World Wide Travel Charger Adapter .

See prices now.

Tip! Check out our article on How Not to Fry Your Electronics overseas for more tips.

Travel clothes steamer or travel iron

Tide stain remover pen

Lint roller

Small compression bag for laundry

Breath mints. Avoid gum, as it’s considered rude in many countries.

Travel pillow and or blanket

Baby wipes or facial wipes. We always travel with a small pack of these, as they’re wonderful for freshening up before leaving the plane.

Snacks. We often carry small packets of trail mix or protein bars in our carry on. They’re fantastic if airplane food service is sketchy, or if our hotel doesn’t have an affordable minibar.

Was this list helpful? What do you pack on a business trip? Let us know in the comments below!

Need some more packing list tips?

Check out our beach packing list and our road trip packing lists!

I suggest to check your wallet. Nothing is more evanescent than the title “best travel credit card.” The competitive balance is always shifting and just this month Chase seized the high ground with two of the first Visa Infinite cards issued in the United States

Thanks for the perfect checklist, Ms Micki Kosman. I use to travel often, but do not know that there is such a huge mandatory checklist to be noted. One tip “earplugs” are some useful tips for a traveller. Your tips on “easy tips for nailing the cheapest flight” were really very useful. Also, the travel Preparation tips were very useful.

You shared very important information and I read it carefully and gain amazing knowledge. Thanks and keep it up.

If I were to go on a business trip, I would make sure to find the right limousine since this will provide convenience. Well, I also agree with you that it would be a great idea to hire a person that will plan the travel. Thank you for sharing here as well the importance of talking to a family member who will take care of my house whilst I’m gone.

This is an awesome blog on travel checklist, very helpful and full of resources that will save you time and money when you travel.

Top tips on how to plan a business trip

Follow these 6 steps for an effective business trip:

Make your travel arrangements well in advance
Select your accommodation based on both price and convenience
Create an itinerary

Research your destination

Remember your electronics, accessories and travel documents
Prepare for your meeting

In today’s digital world, we can communicate across different time zones at a moment’s notice. However, when it comes to brokering a big deal or fostering a solid and long-lasting business relationship, nothing beats face-to-face interaction.

Corporate travel is still so important, and it’s equally important for anyone making a business trip to prepare thoroughly. When you arrive at your destination relaxed and well-prepared, you’re better equipped to make a good impression and focus on the purpose of your meeting. Preparation lets your mind focus on the here and now, making sure you stay on the ball in that all-important meeting. If you’d like to fine-tune how you get ready for your next excursion, follow these essential tips to become an effective business trip planner.

Make travel arrangements

Whether it’s your name on the travel documents or you’re a travel manager, planning business travel thoroughly is important. Your first step should always be to familiarize yourself with your company’s corporate travel policy . You’re making travel arrangements for a business trip, not planning a personal or a short break, so being compliant with your company policy is essential.

Next, it’s time to book your travel. This may involve traveling by air, rail, car hire or even boat. Think about the journey door-to-door, balancing travel times against cost and convenience. Visualize the various steps of the trip from A to B. Consider details like how long it will take to move between airport and railway station, the time it takes to fill out paperwork at the vehicle hire company, and whether luggage storage might be useful. Use multiple sources and different comparison sites, researching which companies are offering the best deals. Again, be aware of any budget restraints in your company’s travel policy.

Don’t forget the small details. Does the airplane have Wi-Fi so you can work on the move? Would leaving a day earlier allow you to arrive at your first meeting better rested and prepared? At this stage, the more carefully you prepare, the more confident and relaxed you’ll be when you depart.

Select your accommodation

Preparing business travel is, of course, only half the job. Choosing the best accommodation for your requirements is also essential. If you’ve only got one meeting place to reach, make sure you book a hotel that’s nearby – rather than be swayed by a more luxurious option that might be a stressful 45 minute trip away. Use maps on your smartphone to measure distances from the station or airport to your hotel – and remember the roads and transport networks will be busier at certain times of day.

Check your company’s hotel policies to see if there are any preferred hotels - you might be able to get a good deal too. When considering the cost, make sure you compare rates for similar types of accommodation and make sure you select something that’s fairly priced – some companies even stipulate a cost per day that would limit the choice of hotels.

It’s also a good idea to pay close attention to the amenities at the hotel. Some tourist-focused hotels may serve breakfast too late for your early starts, and as a business traveler you’re likely to want free Wi-Fi, 24-hour room service, plenty of power points for charging your devices. CWT Hotel Intel gives travelers access to trusted peer hotel reviews and can be a handy tool for business trip planners.

Create a detailed itinerary

Your itinerary is your blueprint for a successful business trip. Use it to stay in control of every detail – from transport times and the names of those you’re meeting, to your travel reservations and hotel address. Be sure to allow yourself extra time on your itinerary for relaxing, meetings that have been delayed or overrun, and busy traffic. Consider using a specially designed tool like the myCWT app , which syncs your itinerary with work calendars, and allows travelers to share this with colleagues. This is handy from a communication and efficiency perspective, and as a safety measure if you’re travelling to an unfamiliar destination.

It may be that you’re traveling to a destination you are familiar with and feel comfortable in. Or, you may be entering unchartered territory. If that’s the case, research is essential to avoid unnecessary risk. For example, some cities are well known for pick pockets, so you’ll need to be extra careful when storing important and expensive items like phones in your pockets. Depending on where you’re going, reading up on the current political situation at your destination could also be prudent.

Perhaps you’re traveling to a city or country with a different culture and customs to your own. Avoid looking foolish or, worse, causing offence, by researching the differences in behavior and manners before you arrive. For example, if you’re taking potential clients for a meal, do you know the etiquette on tipping, or when to give people your business cards? Or, if you’re visiting a country where English isn’t the common language, you could even learn a few basic phrases, such as greetings and “thank you”, which could make all the difference when making a good first impression.

Prepare your travel documents

Hours of careful preparation and research will all be wasted if you forget vital travel documents. Traveling between countries requires a current, valid passport, travel tickets and sometimes a visa. It’s key to research whether or not you need a visa as soon as possible, even if you are just transiting through a country, without stepping foot outside the airport. Some embassies can take a number of days or even weeks to issue visas. Even if you’re not traveling to a different country, you may need photo ID to clarify that your name corresponds to the one on the ticket - your passport or driving license are the best options so keep them safe at all times.

Remember your electronic accessories

Stay as productive as possible on your trip by taking a laptop or tablet – it’ll make your travel time really count. Remember to pack the relevant chargers and adapters, too. You can usually pick these up at the airport when you’re passing through, but being prepared is key and will save you time and money in the long run.

Get ready for your meeting

So you’ve followed all the right steps for planning a business trip, but what about your business objectives and the meeting itself? Making a note of what you hope to achieve on the trip can help improve your focus - even if you simply want to reach out to new contacts or gain a general overview of potential new client. Arm yourself with as much information as possible about the people you’ll meet, as well as the places they’ll be. What’s the dress code? If you’re visiting an industrial site, for example, will you need sturdy shoes? If you’re going to be giving a presentation, what format will it take and will your host have the equipment you need? Simply emailing ahead to check if they have suitable screens and cables can ensure you avoid embarrassing delays or confusion that would get your meeting off to an awkward start. That first impression counts so give yourself the best chance of making a good one.

By setting aside the time to prepare, conducting some detailed research and following these business travel tips, you can optimize your chances of a productive and enjoyable trip.

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Planning a business trip 101: Tips for regular business travelers

There’s a lot to consider when planning a business trip. This guide is designed to make sure you’re prepared to get going. Travel for business is easier when you’re prepared.

By Jessica Freedman

February 9, 2024

Planning a business trip is not always fun and games ; there’s a lot to think about. Whether you’re a small business owner, a regular business traveler or a travel manager, it’s sometimes hard to know where to start. You have to deal with searching for the best travel deals, planning the ideal itinerary, and if you’re the one traveling, make a packing list.

Dealing with all that goes into planning business trips for yourself, your boss and your company is no easy task, which is why we’ve created this Business Trip 101 to help you get going. Travel easier and be sure how to plan a business trip after reading this guide.

Get going, travel easier

The more efficient your planning is, the more productive you can be on your business trips as a regular business traveler because you will have a clear agenda and know where your priorities lie. When it comes to corporate travel there is a lot to keep in mind such as flight and hotel bookings, scheduling, ground transportation, checked baggage vs. hand luggage and everyone’s agendas. The more organized you are, the better yours and your team’s results will be.

How to plan a business trip

Planning a business trip can take a lot of work, and part of that is making sure you can balance the business traveler’s mental health (or if you’re the one planning, you have your own wellbeing in mind) as well as the physical needs with the objectives of the company. This is why it’s so important to start with a goal. This way you can see if your agenda is feasible and whether it helps work towards achieving a goal while also following a rhythm that is feasible for the person doing the traveling. If you can, try to have a master planning list that allows you to optimize the time that goes into planning, and then you can more easily replicate for future trips.

1. Start with a goal

If you are looking for how to plan a business trip and stay efficient, we suggest you start with a goal for your business trip . Figure out what you want to accomplish and why you must take a trip to do so. With a goal in place it will be easier to figure out your objectives and then track KPIs related to the trip. KPIs could be the number of new clients onboarded, number of new prospects, number of sales contacts, or goals like designing the Marketing Plan for the following year or simply teambuilding, depending of course on the goal of your business trip.

If you are a regular business traveler traveling for a sales meeting, why not set up several meetings with different potential clients and current clients in the same area to avoid having to travel so frequently? This way you can focus on quality business trips over quantity, which makes them more productive and you will experience less travel fatigue, especially for regular business travelers.

2. Plan travel once and repeat

Sometimes the biggest part of getting anything done is devising a plan. So start your business trip planning by coming up with a travel plan that is easily replicable for future trips. Start by making a list of everything that you need to do to plan and turn it into a checklist. Business travel like any project needs a roadmap to get anything accomplished.

Need a helping hand to get started? Download our checklist!

3. create a master business trip itinerary.

Creating standard itinerary for a business trip oftentimes will fall in the hands of an administrative or HR professional, but if one isn’t provided for you, there are some important details you must consider jotting down such as transportation times and details, travel reservation and confirmation numbers, addresses, emergency contact information, check in and check out times for the hotel, day-to-day schedule details (such as what time do meetings start, where and how long do they go), as well as contact information for the people you will be meeting with.

It may seem overwhelming at first but once you have a master business trip itinerary outline it will be easily replicable for your next trip. If you work with a travel management company like GetGoing , you can store all your itineraries and travel documents in one place making managing your business trips as easy as the snap of a finger.

4. Store all business trip-related documents in one place

As we’ve mentioned, when you work with a travel management company, all of your business and trip-related documents will be stored in one place on the web app, including important contact information for travelers, hotel information, emergency contacts, and a support phone number to call in case of issues.

If you are booking all your regular business trips on your own without the support of a TMC, then be sure to have a spreadsheet and shared drive dedicated to your travel plans and itineraries. It will be easier to keep track of everything and ensure nothing gets missed.

Packing and trip lists: lists are your friend

When it comes time to pack for your business trip there is nothing more important than having a list ready with everything you need to start your business travel plans, especially if you’re a regular business traveler. That means having a running list of those elements that you can’t travel without like your passport or ID, your computer, a mouse, a pen and notebook, or your business cards.

Consult our ultimate packing list for more ideas about the travel essentials.

Make a list of all the travel extras

Extras can be things like checking a bag, traveling business class on a flight, purchasing an in-flight meal, having a driver pick you up, and more. The kinds of extras permitted might depend on your company’s travel policy. For example, taking a taxi instead of the bus to the airport may or not be allowed based on the budget per trip your company has in mind, so make sure to check with your travel manager, HR or office manager about what is and is not allowed.

Search for business travel deals

Finding business travel deals is perhaps the most important and time-consuming task when it comes to making your business travel arrangements. If your company doesn’t already work with a TMC, you may consider urging them to sign up for a corporate travel management solutions company who can help you find the best (and most convenient) travel deals .

Some other cheap travel hacks for regular business travelers are:

Be flexible with dates
Travel in the middle of the week instead of Monday or Friday.
Consider traveling via a historically cheap destination to get to your final destination
Go with budget flight options like RyanAir, EasyJet or Vueling

Business travel by flight

Business travel by flight is one of the hardest parts of booking a business trip. How can you find the most convenient and shortest route without having to pay an arm and a leg? There is also a fine balance between the amount of time you dedicate to searching for cheap flights and the amount you pay because after all time is money, so you don’t want to whittle away your time to spend a little less.

It’s also hard to know, whether hand luggage is enough for you when traveling by air, whether it’s worth-it to book business or first class (and if your company even allows it). One of the most important things is to familiarize yourself with your company’s travel policy so you don’t find surprises when it comes time to having your travel approved.

Man with mask on carrying a backpack looking at plane from inside an airport

Checked or hand luggage only: Is hand luggage enough for you when traveling by air?

So should you go with checked or hand luggage only? Is hand luggage enough for you when traveling by air? Our rule of thumb when is to ask yourself the following questions, which can help you decide whether hand luggage is enough or if you should consider fronting the extra bucks to check a bag:

Is your meeting formal or informal? If it’s formal you may want to consider checking a bag so you can keep your suit or blouse from wrinkling.
How many days are you traveling for? 1-4 days of informal business travel can easily be packed into hand luggage only. Beyond 5 days, it’s definitely worth checking a bag or if you have to deal with cold weather or different climates on the different stops in your trip.
Will you be adding time on for bleisure or blended travel? If you decide to add in extra days either before or after your trip you may consider throwing in a bathing suit to hit the beach or the spa or some extra clothes that don’t necessarily scream “I’m on a business trip.”
What kind of traveler are you? If you’re the kind of traveler that wants to throw in your rain boots and parka in case it rains when you’re traveling to Spain that has an average of 50 days of rain a year, then you might consider checking a bag. If you’re a “worst case scenario” type of traveler then just a carry-on will most likely never suffice.

Hotels for business travelers

Choosing the right hotels for regular business travelers is no easy decision. Breakfast or no breakfast? What kind of amenities are non-negotiable? Is it better to be close to the office or downtown? Should you choose a hotel just because they include airport pick-up? There are so many questions to ponder that we’re going to dedicate an exclusive post just to choosing hotels for business travelers. Stay tuned.

Use the right tools for booking hotels for your business trip

Kayak, Skyscanner, Google flights or Hopper are all great tools for your every day trip, but when it comes to business travel, you want a company like GetGoing travel management for businesses that will help optimize and streamline your booking process. The easier trip planning is, the less time you will have to spend planning and the more productive you can be in your daily job.

And that’s how you plan a business trip

Review and refine the process for planning a business trip . To do so, create a short survey that you can share with your team so you can evaluate how the trip went and assess whether the goals of the meeting were accomplished. This is an important step, especially when deciding whether to travel or not to travel for future trips. The more often you reach your goals and the more your goals are reliant on a trip to meet them, the more it makes sense to travel.

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July 6, 2019 By Michelle Maraj 143 Comments

How to Plan a Business Trip

This post may contain affiliate links, meaning that we will receive a commission if you click through and make a purchase. All opinions are those of the author.

The Business Trip Checklist

As you are putting together your plan for a business trip, you will want to answer the following questions.

When are you going?
How will you get there?
What are your required activities?
Where will you stay?
How will you get around?
How will you pay for things?
What documentation or supplies are required?

1. When are you going on your business trip?

The first step to planning your business trip will be to determine when you need to go. You may need to coordinate with your team members or client to determine what the best time to take your trip will be. If you are going to a conference, the dates may be pre-selected. You will just need to determine how long it takes to travel to the location so that you can leave on time.

2. How will you get there?

Will you drive for your business trip, or will you take a plane? Depending on how far away your business trip will be, you may have to budget additional travel expenses. Other options may be taking a bus, or carpooling with your colleagues.

3. What are your required activities?

What do you need to accomplish while on your work trip? If the purpose of your business trip is to attend a conference, look up the itinerary ahead of time so you can see when the different sessions are occurring. If you are visiting a client, ensure that your client is available to assist you during your trip is a must. Start building your business trip itinerary on your required activities.

4. Where will you stay during your business trip?

Now that you know what your required activities are, you can figure out where to stay on your business trip. I prefer to stay as close to the client as possible, so that I do not have to worry about rush hour or waking up too early. Some people will prefer to stay downtown or near a city center, so that you are close to the best food in the evenings.

5. How will you get around?

Depending on the city that you are traveling to for your business trip, there may be a few options for how you will get around. If the city has a good metro system, you may be able to take the train. If you are staying across the street from your client or in a convention center for a conference, you may be able to take an Uber directly to your hotel. If you are in a smaller town or you are further from the airport, renting a car might be your best option.

6. How will you pay for things?

If you are traveling domestically, you may be able to pay for everything on your business trip with your credit card. Check with your company if you will be paying for expenses up front, or if they will be giving you a corporate credit card to use. If you are traveling outside of the country, consider if you have international fees on your card. You may also want to pick up some small bills in the local currency for emergencies or small purchases.

7. What documentation or supplies are required for your work trip?

If you are traveling internationally, research ahead of time if you will need a business travel visa before going on your work trip. Business travel visas may take a lot of time to process, and may be expensive. If you are traveling to a conference, consider if you need any marketing materials or business cards for your company. If you are traveling on a business trip, you also probably do not want to forget your work laptop! Plan your business trip packing lis t accordingly.

Being a Business Trip Planner

Once you have all of the above questions answered, you should have a thorough plan for your business trip. Before you make any reservations, make sure to consult with your manager or company to make sure that your choices are within your company’s budget. The last thing you want to do is be caught with expenses that were not approved!

Traveling for work? Also check out:

10 Work Trip Instagram Captions
Why a Trolley Strap is a Requirement for Your Next Work Bag
5 Challenges of Managing Remote Employees
Matt’s Flights Custom Search – Here’s Our Review of What He Found
What Not to Do on a Business Trip With Your Boss

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40+ Expert Business Travel Tips for a Smooth Business Trip

This article was originally published on our site Nomad Paradise. As part of a rebrand, we are publishing all our travel packing and tips content in one place for you to enjoy - The Travel Method. For world cuisine and recipes, you can keep visiting Nomad Paradise.

Business travel is a necessity. Whether you’re an intern or a CEO, the world of work is global. But where those traveling for leisure can afford the luxury of slipping into bed after a long flight, business travelers simply cannot. Important meetings will not be rescheduled because you made it in at 2 a.m. Conferences still expect you to speak, no matter how tired you are.

But in today’s age, business travel does not have to derail you. As travel has evolved, so have our methods of dealing with it. With the input of seventeen professionals who frequently travel for work, we’ve compiled a must-read list of over forty essential tips to help make your next work trip run smoothly.

Expert business travel tips (list of ideas 1-10 from the article)

Booking Tips

1. Dress for upgrades.

Katherine Rothman, CEO of KMR Communications , says it’s much easier to get upgrades when you board a plane or arrive at a hotel if you’re dressed smartly and look the part.

2. Always make sure you have an assigned seat.

Katherine also says it is much harder for an airline to ‘bump’ you with an assigned seat, which could potentially be disastrous for your business trip.

3. Scan your accommodation’s Twitter posts.

Nick Gray, founder of Museum Hack , says it’s wise to scan your hotel’s Twitter posts before arriving. Many hotels run social media promotions that allow you to feel like a VIP without spending like one.

For example, sometimes, Kimpton Hotels post a social password on their Twitter account. When you say the social password at check-in, you’ll get a surprise, which could include a free bottle of wine, parking, a coffee mug, drinks at the bar, a room upgrade, dining vouchers, a hot chocolate kit, or an in-room movie.

4. Book your flight in incognito mode on your browser.

Founder of Talk Travel , Saurabh Jindal, always books flights through a new incognito window. Incognito mode does not store cookies (served by the website) on your system. Thus, it cannot track you.

Therefore, the website you are booking through cannot raise the price, which could be triggered when a user searches for the same thing more than once.

5. Check fares with Skiplagged.

David Pike, founder of the New York Trolley Company and advisor for startups at Founder Institute, always checks the Skiplagged app before booking. It shows you hidden fares to cities by missing the second leg of a flight.

For example, if you want to fly from New York to Nashville, Skipplagged might find a cheaper flight from New York to Chicago with a layover in Nashville. You wouldn’t board the second flight, hence saving money. You won’t, however, be able to check a bag.

Packing Tips

6. Pack as light as possible.

Everything In Its Place founder Eileen Roth packs skirts and dresses, as they are thinner than slacks. Blouses are also a good choice, as they are thinner than sweaters. Less weight means you can pack more.

If it’s cooler in conference rooms, add a sweater and suit jacket in a basic black to top off the outfit and change that every other day.

7. Wear the only pairs of shoes you bring.

Frequent traveler Carmella says if you do, your shoes should be waterproof, airport-sensible, and business-appropriate everywhere from Canada down to Texas. Short black leather boots with the lowest heel are a sensible choice.

8. Even with TSA precheck, liquids are a gamble.

Between reusable water bottles, mouth rinse bites, and solid shampoo bars, there is no need to carry liquids. Pare down the toiletries and replace them with dry products.

9. Leave your designer luggage at home.

If you are traveling abroad, as much as you might treasure your designer luggage, leave it at home, says Katherine Rothman. Why advertise to thieves that you have money or make yourself more noticeable? This is not a time you want to stand out.

10. Keep a pre-packed travel bag at home.

Emily Mandagie, photographer and one half of travel blog The Mandagies , has a dedicated business travel bag on hand, pre-packed with travel essentials before any trip. Although you’ll need to pack certain things on-demand, like clothes and shoes, some items like toiletries, cosmetics, and other travel products will generally stay the same. This way, you can unpack quickly after a trip and repack, knowing you have exactly what you need for the next trip cycle.

These pre-packed items include a toothbrush, toothpaste, floss, lotion, and even a small container of shampoo and conditioner. When it comes to tech, Emily will also stow away a phone charger, extra batteries, and headphones.

Time-Saving Tips

11. Book non-stop flights.

Katherine Rothman recommends that you try booking non-stop flights whenever possible, even if it costs more.

If you are on a business trip where you may be meeting with prospective clients or partners, saving yourself the stress of potentially missing your layover if the flight is delayed pays off in the long run.

12. Sign up for TSA pre-check .

If you’re a United cardmember, you can have global reentry and TSA precheck reimbursed, Carmella says. Skip lines and rack up miles!

13. Utilize ‘priority luggage.’

This means your luggage will be the first to come off the plane. When you check your bags outside, you can usually tip $5.00 and say, “will you ticket me for priority baggage” and 99% of the time it works – people just don’t know it can be done. Katherine Rothman has used this time-saving technique many times.

14. Save all appointments (including addresses, names, and phone numbers) on your agenda.

Local Insiders founder, Silke Wolf, says this will save you time and make your trip so much more worry-free. The same applies to the information you need to prepare for your appointments.

To travel light and paper-free, save all documents to a specific folder on your Google Drive. (Don’t forget to make it available offline). This way, you’ll stay organized, and you can access all the information you need on the go.

Pre-Flight Tips

15. Before leaving, download important maps offline.

Make sure directions, itineraries, and maps are downloaded to your phone offline, along with some music and podcasts for potentially bad service areas and the plane ride.

16. Take photos of receipts with an app.

Alternatively, save the photos of receipts to Google Drive. Being prepared pays off when you least expect, as you never know when you’ll need to show proof of purchase.

17. Keep a Xerox copy of your passport.

Katherine recommends keeping a copy of your passport in a separate place from your actual passport. If you lose your passport, this makes things much easier.

18. Never board a plane without two bottles of water and snacks.

Katherine also recommends buying two bottles of water and snacks before boarding the plane. You never know when your plane can be held on the ground for hours or diverted to another airport, and the airline crew may run out of food and drinks or not be allowed to serve.

19. Get organized with a list.

Monica Kang, founder of Innovators Box, says that when you travel for work, you have to think about your dress code, what you bring, and, in her case, also a lot of materials she uses for workshops. It’s not fun when you bring the wrong outfit or not enough materials.

Monica recommends piling a list of things you want to bring in a room at home over a few days. That way, when you pack things last minute, you already have the core things you need to take with you readily available and won’t have a chance of forgetting them.

20. Don’t plan too much.

Silke points out that planning too many activities is one of the biggest mistakes business travelers make. Always consider travel times. And add some extra time in between meetings to accommodate factors beyond your control (traffic jams, late arrivals, etc.).

This will make your business travels so much more relaxed as you won’t have to rush around to be on time. This will give you peace of mind.

Essential Gear

21. Buy a lightweight suitcase.

Carmella says to find a lightweight, durable suitcase. Keep it extra small to fit in an overhead compartment on the express planes. If you have to check luggage, you can’t change flights to get home faster or to avoid bad weather.

Many flight attendants seem to use TravelPro, but there are also other quality brands on the market.

22. Use a 4-wheel carry-on case.

Management consultant Layton Cox says he lives and dies with three travel bags. The first is a simple four-wheel hard-case carry-on. In a perfect world, don’t get black. Everyone has black.

It also doesn’t have to be a huge brand name. Ninety percent of your clients will never see your luggage. He also suggests you find a bag with cloth or leather around the zippers, as the plastic and rubber tend to break after a while.

23. Use a briefcase with a slide.

Layton says the second bag every business traveler needs is a simple briefcase that fits over the handles of your carry-on. If you get a normal briefcase that does not fit over the handles of your carry-on, it becomes nearly impossible to operate your cell phone as you walk through the airport since both your hands are busy.

Make sure it has a laptop pocket. Your client will see this briefcase, so get black or brown leather. Nothing else.

24. Buy an anti-theft backpack.

If you’re worried about expensive and essential items being stolen, such as your trusted laptop, an anti-theft backpack is definitely worth looking into.

25. Travel with an electronics holder.

Layton’s third and final bag he always travels with is a simple electronics holder. It can be a packing cube filled with electronics and cords or a simple wallet-esque item that can hold a cellphone charger, headphones, and various other cords.

By having just one item with all of your electronics in it, you don’t have to worry if you packed your charger or that HDMI converter, as it’s always in the bag.

26. Use a rolling computer bag.

Eileen suggests that if you carry a laptop, you should use a rolling computer bag to carry papers, files, conference info/workbook, a pad of paper, and even snacks.

You probably will have extra room to add your makeup, hairbrush, and maybe a third pair of shoes or an extra purse.

27. Pack a travel adapter.

Victoria Thompson, Social Media Manager at Haystack Digital, says to always plan ahead and have a spare adaptor depending on which country you are visiting.

This will save you time and money in the long run, as adaptors at the airport always cost a fortune.

28. Bring a travel pillow.

Victoria also says packing items that are going to help you sleep is a must. Invest in a travel pillow that will help you sleep either in the hotel or on the airplane.

29. Use packing envelopes.

Nifty garment folders can help keep blouses, shirts, skirts, and slacks more wrinkle-free than trying to roll things or pack them in packing bags. Instead, use packing bags only for underwear and sleepwear.

30. Travel with a micro-router.

Team Building CEO, Michael Alexis, says the most useful item he travels with is a micro-router. You can connect a router to a wifi connection, for example, at a hotel or on a flight or cruise, and then connect all of your other devices to the router.

This setup has two major benefits. First, in cases where you pay for a connection, you only need one connection to service several devices. Secondly, you save time. Once set up, your devices connect to the router automatically, so you are entering login information only once.

Programs & Loyalty Schemes

31. Get a Rewards Credit Card.

Nicole Sutherland, travel photographer and writer at Eat Live Travel Drink, recommends the American Express Platinum. This gives her access to a bevy of perks that include airport lounges around the world, including their own private Centurion ones, Priority Pass, and Delta lounges.

32. Companion Pass Hack on Southwest Airlines.

Nicole also recommends applying for both the Southwest Airlines personal and business cards if you run a small business. Each card gives you bonus miles when you spend a certain amount of money.

And, if you earn a certain number of miles in a year, you earn the companion pass, allowing a companion to fly free with you every time.

33. Get TSA Pre-Check, Clear, and Global Entry.

Dave Pike says TSA Pre-Check, Clear, and Global Entry can save you hours every time you fly. The $85-$110 investment is well worth it and is deductible if your employer requires it.

34. Score free upgrades using airline loyalty programs.

Torben Lonne, diving enthusiast and founder of Dive In, says one of his favorite travel hacks is getting a free upgrade to business class. Your chances are lower than scoring a last-minute seat change in the same class, but it’s still possible.

If you have air miles or loyalty points with your preferred airline, this increases your chances of getting upgraded to business class in the event of an overbooking. The passenger with the highest loyalty points gets automatically upgraded when this happens.

If there are more overbookings on the same flight, they will choose the passenger with the second most loyalty points and move down the list accordingly.

35. Get a co-working space membership.

Upflex CEO and co-founder, Christophe Garnier, says the last thing you want to think about is being confined to a coffee shop or hotel room for work.

When it comes to business travel hacks, the ability to easily find and book a good co-working space is paramount. It will help you save time and money while making local connections and making you more productive.

This is why co-working booking platforms are becoming business travelers’ new best friend – they aggregate available workspaces from around the world and let professionals book them on an as-needed basis.

In-Flight and Transport Tips

36. Make your final seat selection at the last moment.

Torben recommends waiting until the last moment before making your final seat selection. You can do this through your smartphone via the web or the airline’s app and guarantee a window seat with a little patience.

Every flight has cancellations and last-minute seat changes, so all you need to do is wait until 30 minutes before boarding to book your final seat.

This is perfect when you’re stuck with a bad seat from when you booked the flight initially as a zero-cost ‘upgrade.’

37. Book your parking beforehand.

Head of Digital Marketing at YourParkingSpace , Gregory Golinski, says one of the worst challenges faced by business travelers is finding a parking space. You don’t want to be late for a meeting with a client because you’ve been circling around for an hour looking for a parking space.

He suggests pre-booking a parking space via online parking marketplaces such as Spothero in the US, YourParkingSpace in the UK, or Parkhound in Australia.

These platforms can help you book a private driveway or garage in advance so that you don’t have to look for a parking space for hours and can be on time. This can help you save time, money, and your sanity while on a business trip.

Safety Tips

38. If you are a woman traveling alone, ask for a room closer to the elevator in your hotel.

A safety tip for solo female travelers from Katherine is that you book a hotel room closer to the elevator. This way, you are not walking through long hallway mazes at night.

39. Make sure you get enough sleep and downtime.

Monica is extra mindful of where she spends her time, how much she sleeps, and what she eats. If she’s booking her time to meet other people and socialize, she will be too tired to deliver her work.

She also recommends downloading a few shows to binge-watch to decompress and rest. At the end of the day, if you show up feeling tired to do your work, why would they want to invite you back?

40. Be careful with the hotel wifi.

Ben Sadeghipour of Hackerone says it’s so easy to make fake wifi networks to track everything you’re doing online. At a hotel, you might see “Hotel Wifi” and “Hotel Free Wifi” and not know which one to pick.

Pick wrong, and a criminal will be able to track when you’re on their network or out of your hotel room. Also, never trust something that requires software to be installed. This is a sure sign of malicious activity.

41. Don’t post your boarding pass on social media.

Even if you cross out the numbers, you’re still at risk. There’s information hidden in QR codes that can be used to steal your personal data.

42. Be wary of public charging stations.

Public charging stations are a godsend when you are constantly on the go or your flight is canceled. However, anyone can steal information from your phone via USB. Always make sure you bring your own charger to plug into outlets or use a USB data blocker.

Essential Business Travel Tips Summary

No matter how important or time-sensitive your business trip may be, don’t let the stresses and strains of travel get in the way of your success. Use these expert tips from successful business travelers to plan a trip that runs smoothly, allowing you to deliver your world-class presentation or land that lucrative client.

We’d love to continue adding to this list. If you have a little-known expert tip, feel free to reach out to us and share your words of wisdom.

Author: Dale

Dale Johnson is a content creator from the UK. He has traveled full-time for over three years and to over 30 countries and writes on a number of travel-themed topics, including travel packing tips and the latest gear.

Business Partner Magazine

Tips and advice for entrepreneurs, start-ups and SMEs

Step-By-Step Guide to Planning a Successful Business Trip

November 29, 2022 by BPM Team

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Handsome young man on business trip walking with his luggage and talking on cellphone at airport

Has your company recently requested that you plan an out-of-town work trip? It may seem daunting if this is your first opportunity to travel for business. With many facets to prepare for and a plethora of chances for something to go wrong, we recommend taking a deep breath and following this step-by-step guide to planning a successful business trip.

Step By Step Guide to Planning a Successful Business Trip

1. understand the company’s business travel process.

If this is your first time heading out on a business trip, it is vital to understand your company’s guidelines. For example, is the assistant booking flights and accommodation, or are you? Does the company pay upfront with a company credit card, or do they pay you back? Are you allowed a stipend? Are there any restrictions on where you can stay, what you can do, etc.? We recommend having an in-depth chat with the person in charge of this sector to ensure you always adhere to the company’s requirements.

Suppose you are in charge of booking and paying for your travel expenses, and the company has a payback program. In that case, you can get the biggest bang for your buck by using a travel credit card and establishing membership programs with airlines, hotels, and other services.

2. Book Convenient Travel

We recommend three things if you are in charge of booking your travel and have some flexibility. First, book flights that allow you to continue with your normal day. Skip the red eyes or flights that force you to land at midnight in favor of flights where you can sleep throughout the night or land at a convenient time.

Second, choose hotels close to your primary meeting grounds. This will limit transportation time and possible delays, ensuring you can get to and from your destination easily.

Third, schedule a private airport shuttle . Rather than attempting to get a rideshare, hailing a taxi, or waiting hours for a hotel shuttle, a scheduled private car is the way to go. You will be transported in an efficient, clean, and timely manner with the ultimate professionalism. Plus, it is cheaper and easier than many assume.

3. Get Your Documents in Order

When traveling for business, you should always have paper and electronic copies of all your reservations, tickets, and identification. We recommend having a physical paper folder and an electronic folder you can access from your phone with airline tickets, hotel reservations, transportation reservations, identification (i.e., driver’s license or passport), itinerary, and any conference or event tickets you may need.

4. Know the Details of Your Destination

Before setting off, we highly recommend having a good overview of your destination. Take a look at a map to get a layout of the city, check the weather forecast, and pick out a few restaurants or places you want to visit during your downtime. Plus, if you are heading out of the country, you should investigate if any pressing cultural or language differences may affect your trip.

5. Pack an Appropriate Business Bag

When starting to travel for business, many professionals overpack, but that isn’t necessary. To keep it simple, you should have the following for a typical 3-day business trip:

1 dress / evening outfit
4 sets of socks and undergarments
1 set of pajamas
1 professional pair of shoes
1 casual pair of shoes
1 athletic outfit
Set of toiletries
Required medication
Phone & charger
Headphones / earbuds
Laptop & charger
Adapter (if international)
Presentation materials (if needed)
Business cards

Of course, the duration of the trip may expand these numbers , but that doesn’t mean you need to go overboard. Remember that you should also bring entertainment and comfort items for flights and downtime.

6. Plan for Transportation Delays

Even the best planning in the world can’t fix transportation delays. Prior to your trip, have a plan and clear expectations with your company on what you are to do in the event of travel delays. What happens if your flight gets canceled? What do you do if you can’t get to your event on time? What should you do if your return trip gets delayed? What actions are you allowed and not allowed to take in the event of any of the above? Understanding company expectations and limitations will help fix any problems that arise appropriately.

7. Remember to Enjoy Yourself

Most business travel includes downtime, whether a mid-day lunch break, an evening off or a whole weekend day. We advise taking advantage of this time to explore your destination, try new things, eat yummy food, and get in some shopping. You never know when you will be able to return, so enjoy it while you can.

You may also like: Making the Most of Your Next Business Trip

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The ultimate guide to traveling for work: 35 best tips for business travelers

Before you travel…, 1. check your company’s business travel policy, 2. stick to carry-on bags only, 3. keep your essentials packed and ready to go in your suitcase, 4. keep your essentials handy when on the road, 5. pack both business attire and casual clothes, 6. keep security checks in mind when you pack, 7. make comfort a priority, 8. sign up for rewards programs, 9. make sure you charge your electronic devices, 10. fly non-stop, 11. make use of airport lounges, 12. use a suit bag, 13. bring a power bank, 14. bring your (travel size) toiletries, 15. pack healthy snacks, 16. choose your plane seat wisely, 17. do your research on foreign business etiquette, 18. download helpful apps, 19. bring a power adapter, 20. check in beforehand, during your business trip…, 21. choose water, skip alcohol, 22. if you have a meeting shortly after landing and need to be fresh, try drinking coffee two hours before the meeting, 23. layover tip: take the time to connect, 24. stretch, 25. adapt to meal times as soon as possible, 26. beat jet lag with exercise, 27. don’t be tempted to sleep as soon as you arrive, 28. try to stick to your most important daily routines, 29. take pictures of all your receipts, 30. store your receipts properly, 31. use a firewall when using public internet, 32. there are alternatives to working in your hotel room, after your business trip…, 33. don’t forget to report your expenses, 34. send thank you emails, 35. leave reviews, did you find this article useful.

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Perfecting the One-day Business Trip: Tips and What to Pack

Written by Becca

Updated on April 26th, 2024

I took a very short one-day business trip, flying back the same day! Here are my best tips for how to survive and what to pack, to make this work travel worth it and easy.

This article may contain affiliate links. We earn a small commissions when you purchase via those links — and it's free for you. It's only us (Becca & Dan) working on this website, so we value your support! Read our privacy policy and learn more about us .

Table of contents

What to pack for a same-day work trip
Tips for taking a one-day work trip
Final thoughts on a one-day business trip

I was recently presented with the opportunity to take a one-day business trip. I departed in the morning to St. Louis from Newark Airport, and returned home before my bedtime.

As a woman in my mid-thirties, I am glad to travel halfway across the US for a single in-person meeting, and go home to sleep in my own bed the same night.

How do you take a same-day business trip, though? Is there any secret hack or tip I needed to uncover? How do you survive the early morning flight, the late night return and looking fresh and put-together in between?

Take it from me: I first researched the other tips out there from business travelers who nailed the one-day business trip, and these are my best suggestions of how to do it and what to pack.

A group of people walking through an airport.

What to pack for a same-day work trip

Packing for a same-day work trip isn’t hard, but I thought through it a few times. Here’s what I went with, from the bag I strategically chose to the back-up smart items I packed in there.

Your business travel bag or luggage

While business travel websites and pro business travelers out there recommend a short carry-on suitcase like the Daily Carry-On from Away , I found it perfectly appropriate to take a professional laptop travel backpack.

I swear by the Bivy Tote Backpack from Troubadour , which is my dedicated work backpack for when I head into the my Manhattan office.

Get free shipping on orders $100+, Troubadour's 5-year guarantee and 100-day returns now!

Shop the deal

With room for a laptop and a central cavity that fits a slim packing cube , accessories and chargers, it was a no-brainer to take this awesome travel backpack on my business trip.

I was considering taking the Troubadour Adventure Carrier tote , which I also have in my closet, but decided that I didn’t want to be stressing either one of my shoulders during all that walking through airports. I’ll use this lovely and spacious tote for another occasion.

I chose the Bivy backpack for my one-day trip in order to manage weight on my shoulders effectively while walking through airports twice in one day. Here’s what it looks like.

A black bag sitting on a table next to a person's feet.

Travel (waist pack) accessory bag

I’ve mentioned in other gear articles of ours that I really like having a waist pack during travel days. During a same-day business trip, you do quite a bit of travel in just a few hours!

Shop my picks

Great for stylish women travelers (or men travelers!), it can be worn in a cute “waist” location rather than at your hip.

It fits all my daily “stuff” from hand cream, hand sanitizer, keys, cards, wallet and phone, to more random items like even an entire water bottle.

I appreciate its sleek, expandable design and multiple pockets, ideal for daily essentials and travel, with a stylish silver buckle adding a touch of elegance.

On this trip, I took the Public Rec Belt Bag , which I used both in its fanny pack method and its sling bag setup. I find this bag is to be so convenient for keeping my passport, wallet, phone and AirPods handy and close to my body. I keep it in my lap during the flight as well.

Not interested in the look of this convertible fanny pack? Check out the list of my best fanny packs for travel to see more options.

An airplane seat with a Public Rec Adapt Belt Bag and a cup of water.

Work items to pack

Make sure to take your work laptop, laptop case (I use a simple neoprene one I bought on my own) and your laptop cable or charger. I usually pack these the night before.

One tip is to make sure you don’t take your personal laptop instead of your work computer, as that would be an unfortunate mistake. Pack these while you’re not in a rush, ideally not in the minutes before you’re running out the door.

Other travel accessories

In addition to the standard “travel things” like a phone cable and an external battery pack or power bank (great for when you have an old plane with no outlets!), you could consider bringing compression socks for the flight and a neck pillow (I recommend this easy one from BCozzy ).

You’ll also want a reusable travel water bottle! Pack the one you’d take on any trip. I recommend the YETI or the S’well bottles . Fill up your bottle at a water fountain before you board your inbound flight, so that you’re not parched and tired upon arrival.

A backpack sits on a table next to a water bottle.

Toiletries to bring

When leaving home for just a day, you might think, do I need toiletries?

I opted for “yes” on this question, after reading some recommendations of bringing a toothbrush and travel-sized toothpaste for these reasons:

So that you can freshen up by brushing, after a flight, if you fall asleep and feel groggy
In the rare case that your return flight is cancelled, you’ll be glad to had a spare toothbrush and toothpaste

I also brought aromatherapy scented travel-sized hand cream for battling the dryness of the plane, plus having an attempt at smelling nice before my meeting. I packed one tube of mascara as a quick makeup fix, one lip balm and one mini Vaseline , also to combat airplane dryness.

One more thing: a last-minute item I threw in my backpack was a travel-sized hairbrush to use post-flight in case I looked messy.

For men, you could consider bringing a beard comb or small set of travel-sized grooming items .

If you often perspire during flights, or just tend to feel smelly, opt to bring along deodorant and apply it either in the airplane bathroom before the descent, or in an airport bathroom right when you arrive.

The inside of an airplane with people sitting in the seats.

Clothing, accessories and shoes

As my trip was during the fall, I was lucky to be able to wear a sweater as my casual top that doubled as a layer on the flight and a base that I could “dress up” before landing.

How did I do my “dressing up before landing?”

I packed a set of a matching necklace and bracelet that I could put on, along with a solid-colored pashmina that could add a pop of color to what I was wearing (which was dark jeans and gray Allbirds Pipers ).

I also expertly applied mascara as the plane was landing, by using my phone as a mirror. Luckily, I did fine.

A person's feet on the seat of an airplane.

I should mention I also wore my black leather band travel watch by Victorinox , which is always a classy item to have on my wrist in professional environments.

In a small packing cube , I packed one extra pair of underwear and one extra top, along with a pair of leggings, for two possible reasons:

In case I wanted a change of clothes for the flight home the same night
For the same reason of (in a rare case) my return flight getting cancelled and my needing to spend a night in my destination

Tips for taking a one-day work trip

Remember: this business travel guide is for anyone taking a work trip that lasts only one calendar day, not a 24-hour trip that involves one night in a hotel. I’ve recently done one of those as well, and the difference is that you really do require a whole night’s worth of things.

For anything I mention here, it’s in regard to leaving in the morning, going to a meeting or event out of town, and coming back the same night. I’m not really speaking to red-eye flights , which would start the night before and get you into your destination in the morning, essentially. The tips here speak to waking up at a “more or less” normal morning time and getting home before midnight the same day.

Here are my best tips for making your trip successful and not getting too tired!

Get a good night of rest the night before

I really recommend trying to go to bed at 9, 10 or 11 pm the night before your same-day work trip, depending on if you have a 6, 7 or 8 am flight.

I had a 9:30 am flight out of an airport not too far from where I live, so I lucked out. I went to bed around 11 pm the night before (and of course didn’t sleep very well because I always fear I’ll miss my early morning alarm!). I left home a little after 7, and was already through security and grabbing a latte 45 minutes later.

Check into both your flights the day before

Because your flights are both on the same calendar day, you can check in online the day before you leave and save a lot of time at the airport.

Perfect that one-day work trip packing list

Despite being such a brief trip, as you can see from the packing I did above, you may be challenged by fitting all these “what-if” items into only a backpack or mini carry-on.

Pack your trip bag beforehand

Pack your entire carry-on or backpack the night before your trip and make a short list of the finishing touches for the morning. For me, this list tends to be my phone charger, phone, battery backup power bank and a few other things.

A black power bank connected to a charger.

Keep in touch with colleagues or clients

If your flight is delayed, or even if it takes off early, ping your coworkers also traveling or your client/partner on the ground at your destination to let them know your status.

I texted my coworkers as soon as I landed, and we texted the business partners with whom we’d be meeting, nearly immediately, to tell them our ETA at the office campus.

Have a freshen-up plan

For me, my plan was to put on my jewelry, fix my hair and have my makeup done before landing, as I was meeting colleagues immediately in the airport and heading right to the meeting with another company!

Your plan could look different. Think about if your tight schedule allows time to change clothes in an airport bathroom, have a meal before picking up your rental car, etc., so that you can have a game plan.

Regarding meals, we’re talking about that in just a second!

Make sure to eat on the way in

Luckily, I picked up both breakfast and snacks at airport shops in the morning and ate enough to hold myself over for a while, as well as have snacks for the afternoon if food wasn’t available or being planned. Truth is, you never know if others came from having lunch and assume everyone has eaten.

It was fortunate that I prepped in this way because I headed with colleagues to our meeting, forty minutes outside the city we landed in, and we wound up not going out to lunch for another two and a half hours. If I hadn’t been able to sneak a snack, I would’ve been starving!

(As you can see here, I’m a bit of a health nut, and I focus on nutrient-rich foods full of protein and fiber on travel days. I try to avoid chips and pure sugar junk as long as possible.)

A variety of snacks and drinks are sitting on a table.

Be communicative about your time frame

What with departing the same night back home, keep your coworkers and business partners at the meeting or event informed of your departure timeline so that no one encounters any stress.

We were in luck that we went out to a business lunch after meetings were done, and our timeline for getting in an Uber and being en route to the local airport for the flight home was absolutely perfect.

Plan around that flight back home

Sleeping in your own bed tonight is surely the end goal, so make it a priority to not miss that flight back to your origin airport!

Calculate the distance between where you’ll be spending the day, to the airport, so that you can get through security and to your gate on time. Hopefully you’ve had a chance by then to have a successful business meeting or event, and even sample some local cuisine!

For me, I went right from the airport to a meeting at an office campus in a suburb, and then went right back to the airport with coworkers to make our return flight to NYC .

Prepare for delays

This is standard travel advice and also standard business travel advice, of course. Would you ever know it? While I was with colleagues waiting for our flight home to board, we got a notification from the airline app that our flight was delayed more than 90 minutes.

I had a moment of agony and then was thankful I wasn’t alone, but surely could’ve been if I had been heading to a different home airport than the others.

Fortunately, there were food options nearby, as well as WiFi. Eventually, our delayed flight wound up being able to board earlier than expected and we made a mad dash for that!

Final thoughts on a one-day business trip

I think my same-day work trip went fairly well, considering that I did travel halfway across the US and return home in the same period of less than 16 hours. Air travel really never ceases to amaze me for how it gets you from Point A to Point B, so fast .

A few things that brought me success were staying relaxed, keeping an eye on the time and knowing that I had everything with me that I needed in case of an unexpected scenario.

I hope your same-day trip for business goes swimmingly and that these recommendations were good reminders of what you can do!

B-1 Temporary Business Visitor

You may be eligible for a B-1 visa if you will be participating in business activities of a commercial or professional nature in the United States, including, but not limited to:

Consulting with business associates
Traveling for a scientific, educational, professional or business convention, or a conference on specific dates
Settling an estate
Negotiating a contract
Participating in short-term training
Transiting through the United States: certain persons may transit the United States with a B-1 visa
Deadheading: certain air crewmen may enter the United States as deadhead crew with a B-1 visa

You must demonstrate the following in order to be eligible for a B-1 visa:

The purpose of your trip is to enter the United States for business of a legitimate nature
You plan to remain for a specific limited period of time
You have sufficient funds to cover the expenses of the trip and your stay in the United States
You have a residence outside the United States that you have no intention of abandoning, as well as other binding ties that will ensure your return abroad at the end of the visit
You are otherwise admissible to the United States

For information on applying for a B-1 visa, see the “Department of State” link.

Noncitizens seeking a B-1 visa from certain countries may be able to enter the United States without a visa. For information about exemptions from the visa requirements, see the Customs & Border Protection page.

If you are in the United States in another valid nonimmigrant status, you may be eligible to change to B-1 status. To change to B-1 status, file a Form I-539, Application to Extend/Change Nonimmigrant Status . For more information, see the Change my Nonimmigrant Status page.

At the port of entry, an immigration official must authorize your admission to the United States, and, if you are eligible for admission, you may be admitted initially for the period necessary to carry out your business activities, up to a maximum period of 1 year. If you who wish to stay beyond the time indicated on the Form I-94 without departing from the United States, you must file Form I-539, Application to Extend/Change Nonimmigrant Status, and submit any required supporting documents to USCIS. For more information, see the Extend my Stay page.

Your spouse and children are not eligible for a dependent visa. Each of your dependents who will be accompanying or following to join you must apply separately for a B-2 visa and must follow the regulations for that visa.

Certain personal or domestic servants accompanying or following to join individuals in a B, E, F, H, I, J, L, or TN nonimmigrant classification, personal or domestic servants of U.S. citizens who have a permanent home or are stationed in a foreign country, as well as certain employees of foreign airlines, may be eligible for B-1 nonimmigrant status if their activities in the United States are in connection with their foreign employment. Such activities are not considered, for purposes of the B-1 classification, to be prohibited local “employment” or “labor for hire” within the United States.

While these B-1 nonimmigrants are not required to obtain an Employment Authorization Document (EAD) from USCIS before engaging in their approved B-1 activities, they may still receive an EAD upon request by filing Form I-765. Note, however, that if such persons engage in activities outside their B-1 nonimmigrant status, such as working for another employer in the United States, they will be found to have violated their B-1 nonimmigrant status. They also may not remain in the United States for longer than the authorized period of stay in B-1 nonimmigrant status.

10 Essential Tips for Calculating and Optimizing the Length of Your Business Trip

By: Author Valerie Forgeard

Posted on Published: January 15, 2023 - Last updated: July 1, 2023

Categories Travel

Business trips can be exciting and productive experiences, but they come with certain limits. Knowing how long a business trip should last is vital to stay within the boundaries of working time, corporate travel policies, and nonbusiness activity. In this article, we’ll explore the factors that could affect how long a business trip might last.

The Business Trip

Personal trips are taken for personal reasons, such as to visit family, fall under personal travel and therefore are not considered official business travel. If the trip is at your own expense and your company does not reimburse you, it’s considered leisure travel.

Corporate travel allows companies and organizations to hold in-person meetings, attend conferences, and complete essential projects on-site.

Whether you are a seasoned traveler or taking a business trip for the first time, these trips can be both an adventure and an opportunity to advance your career. A business trip is an exciting opportunity for professionals to expand their horizons and advance their careers, explore new places, meet new people and learn about other cultures.

In addition, business trips can also be a great way to gain new skills and knowledge and stay current in your field.

When planning a business trip, remember that it is a business trip if your company is paying for the travel expenses (transportation costs like car expenses, your flight travel cost, and other business travel expenses).

An out-of-town business meeting or conference is considered official business travel because you can work remotely by phone or email if needed. However, if this event lasts more than five days, it may be considered a business trip. So be sure to check with your department HR before booking tickets!

A business trip can be a memorable and productive experience with careful planning and preparation.

The Length of a Business Trip Can Vary Greatly and Depends on Many Factors

To understand what is meant by a business trip, you need to look at the definition of the purpose of a business trip:

1) Business Purpose

The purpose of a business trip is the most important factor determining the trip’s duration. Business travel can range from a one-day trip to attend a meeting or conference to a multi-week trip to complete a long-term project or establish new business partnerships.

One-day trips are often scheduled for meetings, conferences, and short training sessions . This type of travel allows business to be conducted quickly and efficiently without spending too much time away from home or work. Most people return home after work the same evening they leave for their destination. If it is impossible to get home the same day, one can extend the trip by arranging overnight accommodations with family or friends or booking a hotel for the night.
Three-day trips are also common and can often be extended by staying overnight at an airport hotel if no problems are getting home. This type of travel includes out-of-town meetings, trade shows, and networking events. If there are problems with extending this type of travel, consider joining forces with other business travelers when you travel abroad. For example, travel agencies in the United States often offer discounted packages that include lodging and transportation to specific overseas destinations.
Multi-week trips are usually planned for long-term projects or to build new business relationships . These trips can strain an employee’s personal life, and the longer the trip, the more time they spend away from work and family. It is important to consider the impact of long-term travel on an employee’s well-being and work-life balance.

In summary, the length of a business trip depends on the purpose of the trip and can range from a one-day trip to attend a meeting or conference to a multi-week trip to complete a long-term project or establish new business partnerships. Employers should consider these factors when planning and executing a business trip to make it as productive and efficient as possible.

2) Schedule the Trip

The schedule of events and meetings during a business trip is another important factor that can impact the length of the trip. A trip with a packed schedule may only last a few days, while a trip with fewer events and more free time may take longer.

It is important to balance your schedule and make sure you have some free time to rest and explore the destination. This can help you stay fresh and focused during meetings and events and make the trip more enjoyable and memorable.

When planning a business trip, it is important to consider the number and duration of meetings and events you plan to attend.

For example, if you are going on a business trip to meet with clients and close new business, your trip may only last a few days. If you have multiple meetings and events scheduled in a short period, the total duration of your business trip should be longer than someone with fewer events and more free time during their stay.

Employers should also consider a balance between schedule and free time when planning and conducting a business trip to make the trip as productive and enjoyable as possible.

3) Budget and Expenses

Budget and expenses play an important role in determining the duration of a business trip. Longer trips may require more financial resources, so it is important to plan accordingly. Employers should clearly understand the trip’s budget and associated expenses so they can determine the duration of the business trip.

Budget and expenses are important factors to consider when planning a business trip.

The cost of lodging, transportation, and meals can greatly affect the duration of the trip. Longer trips may require more financial resources, so it is important to plan accordingly. It is important to be aware of the budget for the trip and the actual expenses associated with it. Consider a shorter trip if the budget is limited and you are traveling to an expensive location. On the other hand, if your company has a generous budget, you may be able to extend your trip.

It is also important to consider the type of accommodation you will be staying in. A luxurious hotel is more expensive than budget accommodation. This can affect the length of your trip and your overall budget. Another factor that can affect the length of your trip is your comfort level. For example, if you have to stay in an uncomfortable hotel, it may be better to shorten your stay rather than continue it.

5) Work-Life Balance

Business travel can be an exciting opportunity for professionals to expand their horizons and advance their careers, but it can also take a toll on an employee’s personal life. The longer the trip, the more time they spend away from the office and family, which can negatively impact their well-being and work-life balance.

An extended absence from home and loved ones can be emotionally and mentally draining. It can also lead to feelings of isolation and seclusion, which can negatively impact an employee’s overall well-being. In addition, extended business travel can also lead to burnout or career stagnation, resulting in an unhappy employee who is less productive at work.

It is important for employers to consider the impact of long-term travel on an employee’s well-being and work-life balance. This can be achieved by providing employees with the support they need, such as access to mental health resources, regular follow-up visits, and the option to work remotely.

Before planning and approving long-term business travel, employers should consider the travel duration and the employee’s circumstances.

Business travel can be a great opportunity for professionals to advance their careers. Still, it’s important to consider the impact of long-term travel on an employee’s well-being and work-life balance. Extended travel can lead to burnout or career stagnation, resulting in an unhappy employee who is less productive at work.

Employers should provide the necessary support and consider the employee’s circumstances before planning and approving long-term business travel.

6) Preparation

Preparation is key to the success of a business trip. The more time spent preparing for a trip, the more efficient and productive it will be.

Taking the time to research the location, make travel arrangements, and organize meetings and events will make the trip more successful and enjoyable. And if you have an enjoyable business trip, you’ll be in a more positive mood, which can increase your chances of success.

Here are some tips for your preparation:

Make sure you plan if you want to take full advantage of your time in the other city or country.
Start gathering information about your destination city a few weeks before your trip. Use this opportunity to learn about local customs, history, and culture and find out what activities are available in the city. Websites such as TripAdvisor and Lonely Planet, as well as local tourist boards, are good sources for this information.
Once you have gathered all this information, it is time to plan your itinerary. This includes where you will stay, how you will get around, what activities you want to do during your visit, and what business meetings or events you will need to attend. Ensure that all of these aspects are organized well before your departure so that nothing comes up at the last minute.
Also, remember any necessary travel documents, such as visas or vaccinations, and ensure you have all the contact information for hotels, transportation, and business partners you will be meeting with.

With careful planning and preparation, you can make the most of your time away and return with new contacts, knowledge, and experiences.

7) Travel Restrictions and Requirements

The current situation and location of the trip may affect the duration of the trip, as there may be certain travel restrictions or requirements. Before planning a business trip, check on applicable visa requirements, health screenings, and quarantine measures.

Visa requirements vary by the destination country, and it’s important to apply for a visa well in advance to avoid delays and complications. Depending on where and when and where you travel, some countries may require health tests or quarantine measures upon arrival, which can add additional time to the trip.

It’s important to be aware of any changes that may affect travel. It’s also important to remember that restrictions and requirements may change as the trip progresses.

It’s also vital to consider visa requirements, health screenings, or quarantine measures and to keep abreast of any changes that may affect the trip to plan and avoid unexpected complications.

8) International Travel and Time Zone Differences

If the destination is in a different time zone, this can be challenging for business travelers, especially for long-term trips. Travel time and time zone can impact the business traveler’s sleep, work schedule, productivity, and overall well-being.

If you’re traveling east from your home country, this means an earlier wake-up time, making it difficult to get up and start working. If you’re traveling west from your home country, you’ll have to wake up later than usual, making it difficult to adjust to your destination’s time zone.

The number of daylight hours also affects productivity. So if you have to work long hours during the day (or night), ensure adequate lighting in your hotel room or workplace, so you don’t strain your eyes or get a headache from staring at a screen all day!

For example, in the United States, surprisingly, there is less daylight in San Diego or San Francisco in the summer than in New York.

9) Safety and Security

Safety and security are critical factors to consider when planning a business trip. Business travelers should be aware of potential security risks in the destination country and take appropriate precautions. Employers should have a protocol and business travel insurance ready for emergencies such as natural disasters, civil unrest, or terrorist attacks.

When planning a business trip, it’s important to learn about the destination country and be aware of potential security risks. This includes familiarizing yourself with local laws and customs and knowing any travel warnings or alerts issued by authorities.

One of the best ways to protect yourself on a business trip is to know your surroundings and ensure you’re in an area with few people.

In some countries, it’s best to avoid public transportation, as it can be difficult to assess who else is traveling with you. Using cabs or renting a car from a reputable company can help keep you safe on the road. Avoid driving at night if possible, as people may seem friendly at first but pretend to attack you later when no one else can observe them doing so.

Employers should have a protocol for emergencies and ensure their employees are aware of it. They should also provide support and resources to keep employees safe while traveling.

10) Virtual Meeting Options

As technology has advanced, virtual meetings and conference calls have become more common, eliminating the need for travel. Employers should consider whether a virtual meeting could be an alternative or supplement to business travel to save time and resources.

Virtual meetings offer many benefits, including connecting with people worldwide without traveling. This saves time and money on transportation, lodging, and meals and can also reduce the environmental footprint of business travel. It also makes it easier to schedule virtual meetings at a time that’s convenient for everyone involved without having to coordinate travel plans.

Employers should consider whether virtual meetings could be an alternative or supplement to physical travel, taking into account the benefits of being able to connect with people from around the world without having to travel, easier scheduling, and at a time that is convenient for everyone involved, and increased productivity because less frequent physical travel is required.

11) Incorporating Leisure Travel Into a Business Trip

If you’re on a business trip, make the most of your time away from home. If your company allows free time during a business trip, plan that time well so you can use it wisely.

For example, if you’re going on an international trip for a week or less, take the opportunity to explore the city or country you’re staying in. Take advantage of free or low-cost activities such as visiting museums or attending local festivals. This way, you can make the most of your stay and develop a deeper understanding of the culture you’re visiting.

It’s always tempting to include leisure activities when traveling for business, especially because it’s an opportunity to see more of the world at the company’s expense. However, remember that the more time you spend away from work, the harder it’ll be to focus on your business activity.

If you’ll be traveling for more than three weeks and have at least one night off per week, you may still consider staying in a hotel or renting an apartment instead of staying with friends or relatives. That way, you’ll have a comfortable space that promotes productivity and relaxation without distractions. However, you may enjoy a better stay with family and friends in some situations .

In summary, when planning a business trip, it’s essential to make the most of your time, whether it’s for work or leisure. By carefully considering trip duration, schedule, budget and expenses, time away from work and family, travel restrictions and requirements, and time zone differences, you can ensure that your business trip is productive, enjoyable, and memorable.

Should a Business Trip Be Long or Short?

Determining the length of a business trip is a complex process that requires careful consideration of various factors.

The purpose of the trip is an important consideration, as meetings and conferences may only require a short trip, while long-term projects or building new business partnerships may require a more extended stay.

The schedule of events and meetings, budget and cost, and time away from work and family are also essential factors to consider. For example, a short business trip may be less expensive and less disruptive to an employee’s personal life. Still, it may provide less opportunity to build contacts and relationships with customers or partners.

Another important factor to consider is travel restrictions, requirements, and time zone differences. Some countries may have stricter visa requirements, health checks, or quarantine measures that may affect the trip duration. In addition, time zone differences can impact the business traveler’s sleep, work schedule, productivity, and overall well-being.

Finally, it should be noted that as technology advances, virtual meetings and conference calls are becoming more common, reducing the need for physical travel.

Employers should consider whether a virtual meeting could be an alternative or supplement to business travel to save time and resources. Therefore, when planning and executing a business trip, employers should balance these factors to make the trip as productive and enjoyable as possible. It’s important to weigh the pros and cons of long and short trips and decide which trip is better suited for the trip.

I flew in business class for the first time. It cost $6,000 and was the best flight of my life, but I wouldn't do it again for 5 reasons.

Posted: March 25, 2024 | Last updated: March 26, 2024

<ul class="summary-list"> <li>I took a 12-hour, business-class flight from Los Angles to Auckland, New Zealand.</li> <li>Air New Zealand's business-class seats on this route typically cost about $6,000.</li> <li>It was the most luxurious flight of my life but I can't justify ever paying that much in the future.</li> </ul><div class="read-original">Read the original article on <a href="https://www.insider.com/business-class-long-haul-flights-not-worth-cost-2023-3">Insider</a></div>

I took a 12-hour, business-class flight from Los Angeles to Auckland, New Zealand.
Air New Zealand's business-class seats on this route typically cost $6,000.
It was the most luxurious flight of my life, but I can't justify paying that much anytime soon.

Every time I book a flight, I eye the first-class and business-class seats.

The extra space, the delicious food , and the endless bubbly seem like pure luxury. Just as I'm tempted to turn my daydream into reality and switch from economy class to first , my brain reminds me that I don't have an endless budget.

Things changed during the summer of 2021 when Air New Zealand invited me to its headquarters to cover the airline's redesigned cabins . For the 12-hour flight from Los Angeles to Auckland, I'd sit in business class for the first time .

It was easily the most glamorous ride of my entire life, and I disembarked knowing that I likely wouldn't do it again anytime soon.

<p>As I boarded the Boeing aircraft, a flight attendant asked if I would like a glass of Champagne or something to drink before takeoff.</p><p>I'm used to a smiling flight attendant handing me a sanitizing wipe when I've boarded — not a glass of bubbly. </p><p>I happily accepted a flute. Shortly after, another flight attendant came by with a tray of roasted nuts. I quickly learned that I would never be hungry or thirsty on this flight.</p><p>I also realized that the snacks I packed in my backpack wouldn't be needed. Instead, I was part of the group I'm typically envious of: the first-class travelers who have space, snacks, and endless alcohol to enjoy on their plane ride. It was a thrilling experience, and I planned to take advantage of every perk. </p>

Minutes after settling into business class on an Air New Zealand flight, I had the realization that this plane ride was going to be unlike any other flight I'd taken.

Before I found seat 1A on the Boeing 787-9 aircraft, I was already being treated like royalty.

One flight attendant was pouring me a glass of sparkling wine. Another one was helping lift my carry-on bag into the overhead bins . A third soon followed to introduce herself and welcome me on the Air New Zealand flight.

If those first few minutes were any indicator of the rest of my ride, I knew I was in for a glamorous time.

I also knew that business-class passengers around me had likely dropped around $6,000 for their one-way ticket, according to Air New Zealand's website . Round-trip tickets are often priced closer to $10,000.

Before this flight, I'd never spent more than $1,400 on a plane ticket. Most vacations involve free campsites and nights spent in a $20 tent I bought off Facebook Marketplace.

I was appreciative of the indulgent flight — years later, I'm still thinking about the chocolate tart served for dessert. But even after all the perks, I'm convinced flying business class isn't worth the splurge.

<p>When it was time to eat dinner, my first meal of the flight, a menu was provided at my seat outlining options for the three-course meal inspired by New Zealand ingredients. Beetroot-cured salmon, poached chicken, and chocolate truffle ice cream were listed on the menu. </p><p>The flight attendants kicked off dinner service by placing a cloth napkin across my tray table and laying down a set of metal silverware. I quickly realized that this meal was going to be nicer than any airline meal I've ever had.</p><p>On previous long-haul flights, as a vegetarian, I have been given one option handed to me on a tray. The meal was typically packaged and served with plastic cutlery.</p><p>So the silverware at my seat already established a drastic difference. Next, I was offered butter, olive oil, and salt and pepper. Following the condiments, the flight attendants walked around with a basket of warm sourdough and garlic bread. </p><p>Then, the first course arrived. I opted for a pescetarian meal, so I was served stuffed olive leaves. This was followed by a main course of Alaskan cod with saffron sauce, and finished with a chocolate tart for dessert. </p><p>The meal was rich and filling. From its appearance and taste, I thought the meal could easily be served in a nice restaurant rather than an airplane cabin.</p>

Every expectation of business class was met, but I'd ultimately never shell out $10,000 for a round-trip ticket. It's not like the plane will get there faster than it would if I were sitting in coach.

Every part of the 12-hour flight was filled with luxury .

I was handed a warm towel before a three-course dinner. I received a turndown service, and flight attendants converted my seat into a lie-flat bed. I slept better than I had on any flight and woke up to a fruit smoothie and warm coffee.

Even with those perks, it was hard to ignore the fact that the flight was the same 12 hours as it was in coach.

No amount of wine could distract me from the fact that I was still confined to a tight space. No number of free toiletries could make me ignore the fact that I was about to spend days jet-lagged.

Ultimately, I would feel cramped and jet-lagged whether I sat in the front or the back of the plane for 12 hours.

Now if my business-class ticket came with turbo speed that could transport me to New Zealand in fewer hours than an economy ticket could, perhaps I'd think twice about the cost.

<p>When it comes to traveling, I'm typically willing to sacrifice comfort for the experience. For example, I'd much rather pay money to go skydiving or <a href="https://www.businessinsider.com/mistakes-tips-bungee-jumping-new-zealand-2022-9">bungee jumping</a> than stay in a <a href="https://www.businessinsider.com/luxury-five-star-hotels-most-surprising-things-2022-1">five-star hotel</a>.</p><p>And $10,000 could fund a lot of life experiences. The cost of my business-class seat on the same route could buy another vacation, pay for multiple months of rent, or be used as a down payment on a <a href="https://www.businessinsider.com/best-cross-country-road-trip-pit-stops-2022-1" rel="noopener">new car that could take me on adventures across the US</a>. </p><p>I could also replicate my <a href="https://www.businessinsider.com/australia-new-zealand-mistakes-made-solo-travel-2023-1">entire 21-day trip to New Zealand and Australia</a> for less than the cost of a round-trip ticket to New Zealand since the trip cost closer to $9,000. </p><p>While I loved the business-class experience, I'd trade it in a heartbeat to go <a href="https://www.businessinsider.com/great-barrier-reef-rum-runner-hostel-sailboat-review-photos-2022-10">diving in the Great Barrier Reef again</a>, stay in more <a href="https://www.businessinsider.com/magical-tiny-home-new-zealand-photos-2022-11">magical tiny homes</a>, and continue exploring the two epic countries. </p>

For the same price as a round-trip flight, in theory, I could've paid for another three weeks in New Zealand, covered months of rent, or put a down payment on a new car.

When it comes to traveling, I'm typically willing to sacrifice comfort for the experience. For example, I'd much rather pay money to go skydiving or bungee jumping than stay in a five-star hotel .

And $10,000 could fund a lot of life experiences. The cost of my business-class seat on the same route could buy another vacation, pay for multiple months of rent, or be used as a down payment on a new car that could take me on adventures across the US .

I could also replicate my entire 21-day trip to New Zealand and Australia for less than the cost of a round-trip ticket to New Zealand since the trip cost closer to $9,000.

While I loved the business-class experience, I'd trade it in a heartbeat to go diving in the Great Barrier Reef again , stay in more magical tiny homes , and continue exploring the two epic countries.

The flight also taught me that I don't truly embrace the motto: "It's about the journey, not the destination." To me, flights are all about getting from point A to point B.

I've probably reiterated the phrase dozens of times. To a degree, I stand by the concept that life is often about the journey.

I've embarked on plenty of road trips where the best memories happened in the passenger seat of the car — not the destinations we were driving to.

But when I look at the highlights of past trips, plane rides never stand out.

I think that's because the entire experience — regardless of your cabin class — still has challenges. Between possible delays, dry air, cabin pressure, limited space, and potential jet lag, I've never been all that eager to board a plane.

I absolutely love the rush when the plane lifts off the ground, and I savor the views and conversations with strangers on each flight.

But the excitement I experience is more about where I'm going. It's not about being cramped on a plane.

Overall, I thought the new first-class seats seemed more private compared to the current design. Today, business-class passengers have lie-flat beds that are angled toward the center of the plane.

I previously never considered the environmental toll of sitting in business class.

Before my trip, I knew that flying was one of the more carbon-intensive transportation options. Aviation makes up about 2% of global carbon emissions, according to the International Energy Agency .

Two months after my business-class flight, I was chatting with sustainability experts about how to make trips and vacations more sustainable . They told me that a large part of a vacation's carbon footprint will likely come from the flight, and if I do need to fly to my destination, it's more responsible to sit in economy class.

That's because a business-class seat takes up significantly more space on a plane. This means that fewer passengers can fit onto the aircraft and, therefore, there's a larger carbon footprint.

For example, a business-class row of seats on Air New Zealand's Boeing 787-9 fits three people. Meanwhile, a row in economy on the same plane fits nine passengers. Those nine people have a much smaller personal carbon footprint than the three sitting in business class.

As someone who never had the chance to sit in premium economy, much less business class, before this trip, I hadn't considered the different carbon footprints each cabin class has on planes.

As I continue searching for more sustainable ways to travel, like train travel, I'm also booking economy for future flights.

<p>I'm young and able-bodied. And while sitting in economy is never a blast, especially on long-haul flights, I am fortunate that I can. Planes aren't designed for everyone.</p><p>As <a href="https://www.buzzfeednews.com/article/aubreygordon/flying-while-fat">BuzzFeed</a> reported, flying as a plus-sized passenger is both stigmatized and challenging. Some airlines like Southwest at one point had "customer of size" policies that stated passengers "who are unable to lower both armrests when seated should book another seat because of complaints."</p><p>As <a href="https://www.businessinsider.com/plus-size-model-says-qatar-airways-blocked-flight-too-fat-2022-11">Business Insider</a> previously reported, a Qatar Airways passenger said she was denied boarding and asked to buy a first-class ticket because of her size. </p><p>It's not just plus-sized passengers who face flying struggles. Planes are not often a comfortable experience for many people with disabilities. Rebekah Taussig, a wheelchair user, wrote for <a href="https://time.com/6111731/flying-disabled/" rel="noopener">Time</a> that "flying has always felt disempowering." And a <a href="https://disabilityhorizons.com/2021/03/flying-as-a-wheelchair-user-its-time-for-airlines-to-listen-and-make-changes/">survey by Disability Horizons</a> reported that 43% of surveyed wheelchair users who've attempted to fly now avoid it. </p><p>Flying — especially in economy class — isn't something everyone has the privilege to do. I'm fortunate that I can fit into and relax in an economy seat on a long-haul flight. For me, wanting the luxury of a business-class seat doesn't seem necessary at this point in my life. </p>

I am privileged to be able to sit in an economy cabin as an able-bodied person, and I plan to do so for as long as possible.

I'm young and able-bodied. And while sitting in economy is never a blast, especially on long-haul flights, I am fortunate that I can. Planes aren't designed for everyone.

As BuzzFeed reported, flying as a plus-sized passenger is both stigmatized and challenging. Some airlines like Southwest at one point had "customer of size" policies that stated passengers "who are unable to lower both armrests when seated should book another seat because of complaints."

As Business Insider previously reported, a Qatar Airways passenger said she was denied boarding and asked to buy a first-class ticket because of her size.

It's not just plus-sized passengers who face flying struggles. Planes are not often a comfortable experience for many people with disabilities. Rebekah Taussig, a wheelchair user, wrote for Time that "flying has always felt disempowering." And a survey by Disability Horizons reported that 43% of surveyed wheelchair users who've attempted to fly now avoid it.

Flying — especially in economy class — isn't something everyone has the privilege to do. I'm fortunate that I can fit into and relax in an economy seat on a long-haul flight. For me, wanting the luxury of a business-class seat doesn't seem necessary at this point in my life.

<p>There are a few circumstances where I'd consider splurging on a premium-economy ticket, such as a monumental birthday trip or a honeymoon. But I can't envision an instance where I would pay $10,000 for a regular long-haul, business-class flight.</p><p>From the environmental toll to extra time in a destination, I would rather use that money elsewhere, and I plan to stick with economy class for future flights. </p>

Ultimately, I'm at a point in my life where every dollar and every day of exploring matters to me. For now, I'll skip paying for a business-class seat.

There are a few circumstances where I'd consider splurging on a premium-economy ticket, such as a monumental birthday trip or a honeymoon. But I can't envision an instance where I would pay $10,000 for a regular long-haul, business-class flight.

From the environmental toll to extra time in a destination, I would rather use that money elsewhere, and I plan to stick with economy class for future flights.

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6 Cheapest Business Class Airlines for an Affordable Upgrade

By Jessica Puckett

Image may contain Aircraft Flight Transportation Vehicle Airplane Nature Outdoors Sky and Airliner

All products featured on Condé Nast Traveler are independently selected by our editors. However, when you buy something through our retail links, we may earn an affiliate commission.

With the ever-shrinking seats in coach class, the allure of those spacious front-of-plane cabins has never been stronger. Flying business class can feel reminiscent of the golden era of travel, when glamour and comfort ruled the skies. Perks like lie-flat beds, privacy doors that encapsulate seats, airport lounge access, and even chauffeur services can entice even the most austere travelers among us to contemplate splurging on an upgrade every now and then.

Of course, those amenities all come at a price. Business class fares can be prohibitively expensive for the average traveler, with one-way tickets soaring as high as several thousands dollars. But did you know that the cheapest business class airlines offer many of the best perks for less money? If you know the right carriers, an affordable but luxurious business class ticket could be within reach. Here’s everything you need to know about the cheapest business class airlines .

What perks and amenities do the cheapest business class airlines give you?

On board a cheap business class airline that still offers good value, you can expect a spacious seat—one that lies flat on longer routes—better in-flight meals, complimentary alcohol, and reserved overhead bin space.

Other perks on the ground will vary from airline to airline. Some carriers “unbundle” their cheapest business class fares, meaning amenities like airport lounge access , seat selection, and over-the-top perks like chauffeur services aren’t offered to keep prices lower. Other airlines simply do not offer any customers amenities like lounges at all.

To get the cheapest business class fares, you’ll have to decide what perks are most important to you. Would you prefer to relax in a lounge during a long layover? Or is an affordable bed in the sky with fully closing doors of more importance? The airlines below all offer luxury, but the emphasis is put on different stages of the travel experience.

What prices are considered affordable for business class?

The price for that premium seat can get quite steep: Flights in top business class cabins can cost anywhere from $5,000 to $10,000. Like other airline tickets , the price of cheap business class fares can depend on the destination, time of year, when you book, and the airline itself. The longer the flight and the plusher the cabin, the higher the fare will climb.

However, according to recent data from aviation statistics firm Cirium , The average business class fare in 2023 was $1,845. So anything near or below that price point can be considered a pretty good deal for one-way in business class—keeping in mind the factors like the length of the flight and the amenities your ticket includes.

6 of the cheapest business class airlines

TAP Air Portugal business class tickets can occasionally be found for under $2,000 roundtrip.

TAP Air Portugal

Generally known as a budget carrier, TAP Air Portugal actually offers a solid—and affordable—business class product as well. According to Katy Nastro, travel expert at Going.com , TAP Air Portugal routinely prices its business class seats to Europe for less than $3,000 roundtrip—sometimes even slipping below $2,000 roundtrip. For that price, you’ll get lie-flat seats with bedding that includes wrap-around duvets and large pillows, as well as meal service that features Portuguese dishes and wines. The seats and finishes might not feel as plush as other business classes, but you’ll have space to stretch your legs and lie flat at an attainable price point.

Turkish Airlines

Offering a few more amenities but still cheaper rates in business is Turkish Airlines, a carrier that Nastro says also consistently offers seats in business class on flights to Turkey and other destinations in Europe for under $3,000 roundtrip. You’ll be well cared for in Turkish business class, which offers a lie-flat seat that’s more than six feet long and up to two feet wide, with an 18-inch entertainment screen. When it comes to dining, you’ll have access to the airline’s iconic flying chefs, who prepare a litany of Turkish dishes and other cuisines mid-flight and essentially transform the business class cabin into a flying, top-tier restaurant. Plus, business class passengers also have access to Turkish lounges when they arrive at the airport.

Image may contain Aircraft Airplane Transportation Vehicle Cushion Home Decor Bread Food Cup Plate and Electronics

Emirates' most affordable business class option doesn't include perks like lounge access or seat selection.

Emirates “Special” business class fares

In order to give customers access to the cheapest business class seats, Emirates unbundles its business class fares. If you book one of these tickets, called “Special" business class fares by the airline, you won’t have access to Emirates lounges , chauffeur service, seat selection, or upgrades to first class. But once onboard the plane, you get all those bells and whistles Emirates business class is known for: ultra-comfy beds, gourmet food, premium cocktails, and even the A380’s onboard cocktail lounge.

Using the unbundled booking method can potentially save travelers thousands of dollars. A quick check of business class fares on Emirates’ New York to Dubai route for June 2024 showed the airline’s Special business class price at $2,787 one-way, while its Flex Plus business class ticket, which offers the most perks and rebooking options, clocked in at $6,229—a difference of more than $3,400. The Special fares are only available on certain routes and certain times of year, so if you see one that works for you, it could be worth locking in.

This little-known German carrier flies from 13 major US gateways to Europe, and is one of the best cheapest business class airlines out there. Condor’s sharp-looking business class cabins with striped accents offer seats that transform into a 6.5-foot lie-flat bed, 4K entertainment screens, and direct-aisle access for every passenger. Plus, each business class passenger gets access to Condor’s lounges. Fares start at about $1,100 on flights from New York to Berlin.

Qatar Airways’ Business Class Lite option is a more affordable way to book one of the best seats in the sky.

Qatar Airways Business Class Lite

Much like Emirates’ unbundled tickets, Qatar Airways’ Business Class Lite and Business Class Classic fares offer the same opulent seats to fliers who’d like to shave off a few amenities in order to save money. You won’t have lounge access or seat selection before check-in included in your ticket. But you can book into the revered Qsuites product, which offers fully closing doors around a spacious lie-flat seat (79 inches long and 21 inches wide) and impeccable in-flight service. While the price tag can’t be considered “cheap” compared to some carriers, the unbundled fares can be a more affordable way to book one of the best seats in the sky. The unbundled fares aren’t offered on all routes, but a search of Qatar’s flights from New York to Doha for August 2024 shows Business Class Classic fares for $6,268, while Business Elite is $8,810—a difference of more than $2,500.

JetBlue Mint

Although it’s not offered on every plane or every route, JetBlue’s Mint business class is among the best premium products in terms of value for the money. Mint offers a mix of standard lie-flat seats and more private suites with doors, depending on the aircraft layout. Each seat offers adjustable firmness, a massage function, and turns into a bed that’s six feet, eight inches long outfitted with blankets and pillows from Tuft and Needle. You can also expect some seriously scrumptious food and drink options, as JetBlue has partnered with New York restaurant group Delicious Hospitality, the collective behind Manhattan restaurants Pasquale Jones, Charlie Bird, and Legacy Records, to design the rotating menus in Mint. One-way tickets start at about $700 and range up to $2,000 to fly between New York and Los Angeles, but expect to pay more on JetBlue’s international routes.

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What is a business trip? Definition and examples

If you visit somewhere for work purposes, i.e., on behalf of your company, that is a business trip. The term applies to both the journey to your destination and your trip back. In most cases, the trip is not a short one.

Collins Dictionary has the following definition of the term :

“A journey made somewhere and back again for business purposes in one’s working capacity.”

Business trip vs. business travel

The two terms refer to the same action or activity. However, their uses are not the same.

Business travel

Business travel refers to traveling on behalf of your employer generally. Although it is a singular term, i.e., business travel and not business travels , it refers to all trips for work purposes. It is a general term .

I might say, for example: “Business travel is becoming a significant part of our airline’s income.” In this case, we are talking in general.

I cannot use business travel for just one journey. For example, I cannot say: “I’m sorry, Jane is away. She is on a business travel.” I would have to say: “I’m sorry … She’s on a business trip.”

Business trip

This term refers to just one journey. We need to use the plural if we are talking in general.

For example, if I wanted to talk about my airline’s revenue, I would say: “Business trip s are becoming a significant part of our airline’s income.” I would not be able to use the singular form.

Reasons for business travel

Business trip image for article 493992993

In all the examples below, your employer is paying for travel, accommodation, etc.

Meeting with customers or clients.
Visiting suppliers.
Attending a conference.
Attending a course.
Identify new markets, trends, and consumer traits elsewhere.
Visiting somewhere to check the progress of a project.
Visiting a prospect. A prospect is a company or person that you think could turn into a paying customer.
Apologizing to a customer.
Your purpose is PR or public relations , such as taking part in a press conference.
The ROI from the trip is more than its cost. ROI stands for return on investment .
Your employer sends you somewhere to fix, for example, equipment.
Networking. There are many people you can meet away from work with whom you or your company could do business.
Face-to-face meetings are usually more effective than using email, VoIP, texting, etc. Sometimes they are necessary.

Business travelers typically claim their expenses by filling a report , in which they list how much they spent on local public transport, meals, taxis, phone calls, etc.

Negatives and positives of business travel

Business trips may be extremely rewarding experiences. However, for some people, especially if they have families, there is a price to pay.

Regular business travelers frequently feel loney. Some of them may show signs of deteriorating mental health and even depression. According to Adam Perotta in a Business travel News article in December 2019, over 20% of business travelers said they experienced negative mental health effects.

Regarding the survey, Perotta wrote :

“22 percent of respondents reported that business travel had a “very” or “somewhat” negative impact on their mental health. Twenty-one percent indicated that even thinking about an upcoming work trip caused stress. Factors causing that angst include the toll travel takes on physical health, sleep schedules, personal relationships, personal finances and productivity.”

Traveling regularly on behalf of your company may mean missing major family events, which can contribute significantly to relationship problems.

Jet lag can play havoc with our body clock, productivity, and mental and physical health. Eating small meals before and during your flight, refraining from consuming alcoholic drinks, drinking plenty of water, and getting plenty of rest beforehand can help reduce the negative effects of jet lag.

In a Small Business Trends article, Samson Haileysus wrote that the vast majority of small company owners enjoyed their work-related trips. Approximately fifty-five percent of small business owners travel for work purposes at least once each month. Sixty percent of them spend three nights away from home during each trip.

Haileysus added:

“Surprisingly enough almost all (88%) small business owners who travel for business do enjoy traveling. In fact, just under three in four (72%) say they wish they traveled for business more often.”

Corporate travel is a huge market

Business travel is worth hundreds of billions of dollars each year globally. The biggest spenders on business trips are the United States and China.

In the United States, there are over 405 million business trips annually (long distance). For every working day, approximately 1.1 million Americans are traveling for work purposes.

The world’s most popular destination is New York City, while Shanghai is the fastest growing. Trondent Development Corp. made the following comment regarding the importance of business travel for airlines:

“Business passengers represent 75 percent of an airline’s profits despite only being 12% of their total passengers. But the money is well spent: every $1.00 spent on business travel creates $15 of profit for increased sales.”

U.S. Growth Slowed in First Quarter, but Inflation Remained a Bug

Gross domestic product, adjusted for inflation, increased at a 1.6 percent annual rate in the first three months of the year.

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Quarterly change at annual rates, adjusted for inflation

By Ben Casselman

The U.S. economy remained resilient early this year, with a strong job market fueling robust consumer spending. The trouble is that inflation was resilient, too.

Gross domestic product, adjusted for inflation, increased at a 1.6 percent annual rate in the first three months of the year, the Commerce Department said on Thursday . That was down sharply from the 3.4 percent growth rate at the end of 2023 and fell well short of forecasters’ expectations.

Economists were largely unconcerned by the slowdown, which stemmed mostly from big shifts in business inventories and international trade, components that often swing wildly from one quarter to the next. Measures of underlying demand were significantly stronger, offering no hint of the recession that forecasters spent much of last year warning was on the way.

“It would suggest some moderation in growth but still a solid economy,” said Michael Gapen, chief U.S. economist at Bank of America. He said the report contained “few signs of weakness overall.”

But the solid growth figures were accompanied by an unexpectedly rapid acceleration in inflation. Consumer prices rose at a 3.4 percent annual rate in the first quarter, up from 1.8 percent in the final quarter of last year. Excluding the volatile food and energy categories, prices rose at a 3.7 percent annual rate.

Taken together, the first-quarter data was the latest evidence that the Federal Reserve’s efforts to tame inflation have stalled — and that the celebration in financial markets over an apparent “soft landing” or gentle slowdown for the economy had been premature.

“It increases the chances of a harder landing,” said Constance L. Hunter, an economist at MacroPolicy Perspectives, a forecasting firm. “The inflation data was the surprise.”

At a minimum, stubborn inflation is likely to mean that the Fed will wait at least until fall to begin cutting interest rates. Some forecasters think it is possible that policymakers won’t just keep rates “higher for longer,” as investors have been anticipating for several weeks now, but might actually raise them further.

“It is a huge shift because all of a sudden ‘higher for longer’ could mean another hike,” said Diane Swonk, chief economist at KPMG. For now, she said, the Fed is stuck in “monetary policy purgatory.”

Financial markets fell on the news. The S&P 500 index ended the day down about half a percentage point, and yields on government bonds rose as investors anticipated that borrowing costs will remain high.

Investors aren’t the only ones who could suffer if interest rates remain high. There are mounting signs that high borrowing costs are weighing on Americans’ financial well-being. Consumers saved just 3.6 percent of their after-tax income in the first quarter, down from 4 percent at the end of last year and more than 5 percent before the pandemic.

The signs of strain are particularly acute for lower-income households. They have increasingly turned to credit cards to afford their spending, and with interest rates high, more of them are falling behind on their payments.

“There is a sense that lower-end households are increasingly stretched right now,” said Andrew Husby, senior U.S. economist at BNP Paribas.

Yet despite those strains, consumer spending, in the aggregate, shows little sign of cooling down. Spending rose at a 2.5 percent annual rate in the first quarter, only modestly slower than in late 2023, and spending on services like travel and entertainment actually accelerated.

Spending has been driven particularly by wealthier consumers, whose low debt and fixed-rate mortgages have insulated them from the effects of higher interest rates, and who have benefited from a stock market that was until recently setting records.

“Higher income households feel very flush,” said Brian Rose, senior economist at UBS. “They’ve seen such a huge run-up in the value of their house and the value of their portfolios that they feel like they can keep spending.”

That presents a conundrum for the policymakers at the Fed: Their main tool for fighting inflation, high rates, is doing little to tamp down spending by the wealthy while hurting poorer households. And yet if they cut those rates, inflation could accelerate again.

Even so, forecasters said the overall economic picture remains surprisingly rosy, especially when compared with the glum predictions of a year ago. Unemployment has remained low, job growth has stayed strong and wages have continued to rise, all of which helped after-tax income to outpace inflation in the first quarter.

Businesses stepped up their investment in equipment and software in the first quarter, a vote of confidence in the economy. The housing market also rebounded, although that was due partly to a dip in mortgage rates that has since reversed.

Even one of the drags on growth in the first quarter — a swelling trade deficit — mostly reflected demand from the United States. Imports rose as Americans bought more goods from overseas, while exports rose more modestly.

Ben Casselman writes about economics with a particular focus on stories involving data. He has covered the economy for nearly 20 years, and his recent work has focused on how trends in labor, politics, technology and demographics have shaped the way we live and work. More about Ben Casselman

American Air sees return to profit on summer travel demand

American Airlines Group Inc. expects a return to profit heading into the busy summer travel season after bad weather and delays linked to air traffic congestion weighed on the carrier’s early-year results.

Adjusted earnings will be $1.15 to $1.45 a share in the second quarter, American said in a statement Thursday as it reported a loss for the first three months. The midpoint is above the $1.16 average of analyst estimates compiled by Bloomberg.

The outlook is an early sign that American’s post-pandemic shift in strategy to focus on domestic and near-international routes may pay off. The carrier believes its Sun Belt hubs in the US will benefit from a shift in population to states like Texas and Florida and its regional aircraft network can serve a broader base of smaller cities with little airline presence.

American shares slipped 2.1% at 9:41 a.m. in New York, reversing a premarket gain as the broader market fell. The stock increased 1.3% this year through Wednesday.

Capacity this quarter will climb as much as 9% from 2023, fueled by another summer of strong leisure demand and growing corporate and small business travel. Analyst were expecting 7.6% growth on average. Non-fuel unit costs will rise as much as 3%.

The airline reiterated its full-year profit forecast of $2.25 to $3.25 a share.

The carrier has largely sidestepped fallout from the crisis engulfing Boeing Co., which has slowed deliveries amid manufacturing issues and has struggled to get certification for overdue models. While American has purchased the delayed 737 Max 10, those aren’t scheduled to start arriving until 2028. Chief Executive Officer Robert Isom has encouraged the planemaker to “get its act together.”

Isom reiterated that message on a conference call Thursday with analysts, saying he has talked repeatedly with Boeing’s management.

“Get back to the basics - quality and safety are paramount,” the CEO said about the planemaker. “We’ll continue to work with them, do everything we can to support Boeing.”

Fewer Planes

Manufacturing delays will reduce to 16 the number of 737 Max aircraft American receives this year, down from 20 previously, and 787 deliveries will slide to three from six.

“With our narrowbody fleet and what we’ve projected in the widebody fleet we’re in pretty good shape with aircraft through the end of the decade,” Isom said.

American’s first-quarter adjusted loss of 34 cents a share compared with a 29-cent deficit expected by analysts. Revenue was $12.6 billion. The results for the period were affected by “significant weather events across its network,” American said.

The Fort Worth, Texas-based carrier in February increased the cost to check bags. Global airlines collected $33.3 billion in such fees in 2023, up 15% from a year earlier.

American has delayed until July a change under which most customers will earn AAdvantage miles and loyalty points if they book flights directly with the carrier or certain partner airlines or preferred travel agencies. The shift was to have occurred May 1. It’s part of a broader effort by the airline to push customers and companies to deal directly with American instead of going through online agencies or corporate travel managers.

Home to ‘The Best Care in Washington'

Matt Durham sees himself as lucky.

IMAGES

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Packing list for a two week business trip
5 Luxury Travel Tips for Your Next Business Trip
What To Pack For A Week Long Business Trip
How to Stay Productive and Sane During Business Travel
Business Trip: 4 Things You Need For Your Next Business Trip

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COMMENTS

Business Trip Packing Lists for 2024
Women's Business Travel Wardrobe. Use the above business trip packing list template and add the following for a 3-day business trip. 2 Blouses and 1 T-Shirt. 2 blouses; 1 lightweight t-shirt to dress up or down; Pack two business-appropriate blouses or collared shirts and wear the more casual t-shirt on the plane.
The Ultimate Packing List for Work Trips
When packing my suitcase for a work trip, 50% of my suitcase will be clothing. I use three packing cubes that fit in the compression compartment of my suitcase - one cube for my blazers and pants, one cube for shirts, and one cube for underwear. If you liked the Ultimate Business Trip Packing List, you can download a free pdf checklist below.
12 Key Steps When Planning A Business Trip
4. Plan For Unexpected Delays. Planning for travel (essentials plus backup headphones, hefty power sources for recharging, etc.) is key for a smooth trip. Unexpected delays are often the greater ...
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Jacket. Check out our favorite casual women's hoodie travel jacket here. For more formal business travel, we like the SCOTTeVEST women's trench coat, men's travel blazer, or the streamlined men's Jacket. Outerwear. Depending on the weather, you may need extra gear like sunglasses and a sun hat, or a scarf and gloves.
Top tips on how to plan a business trip
Follow these 6 steps for an effective business trip: Make your travel arrangements well in advance. Select your accommodation based on both price and convenience. Create an itinerary. Research your destination. Remember your electronics, accessories and travel documents. Prepare for your meeting. In today's digital world, we can communicate ...
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2. Plan travel once and repeat. Sometimes the biggest part of getting anything done is devising a plan. So start your business trip planning by coming up with a travel plan that is easily replicable for future trips. Start by making a list of everything that you need to do to plan and turn it into a checklist.
What To Take on a Work Trip: Business Trip Packing List With ...
Here are the main items you'll need to pack to be prepared with the best business clothing as you travel: 9. Business attire Most business travel calls for professional clothing including suits, slacks or skirts and dress shirts. Unless you are taking an extended trip, usually one or two complete suits with a selection of shirts will be enough.
15 Tips for Your Next Business Trip (Plus FAQ)
10 tips for a domestic business trip. Here are 10 tips that can help make your next domestic trip a success: 1. Pack the essentials. Be sure to bring enough clothes to cover your entire trip and to pack items that are both comfortable and appropriate for the event (s) you're attending. Bring clothes/outfits that match the dress code or company ...
How to Plan a Business Trip
A copy of your detailed itinerary. Travel documents, such as your passport and driver's license, plus a physical and digital copy of these important documents that you pack in your carry on. Back-ups of presentations, sell pieces, brochures, and other important business materials. Extra business cards. Credit cards and cash.
How to Plan a Business Trip
The first step to planning your business trip will be to determine when you need to go. You may need to coordinate with your team members or client to determine what the best time to take your trip will be. If you are going to a conference, the dates may be pre-selected. You will just need to determine how long it takes to travel to the ...
40+ Expert Business Travel Tips for a Smooth Business Trip
30. Travel with a micro-router. Team Building CEO, Michael Alexis, says the most useful item he travels with is a micro-router. You can connect a router to a wifi connection, for example, at a hotel or on a flight or cruise, and then connect all of your other devices to the router. This setup has two major benefits.
Step-By-Step Guide to Planning a Successful Business Trip
It may seem daunting if this is your first opportunity to travel for business. With many facets to prepare for and a plethora of chances for something to go wrong, we recommend taking a deep breath and following this step-by-step guide to planning a successful business trip. Step By Step Guide to Planning a Successful Business Trip 1.
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3. Keep your essentials packed and ready to go in your suitcase. Keep your essential items, such as toiletries and medicines, always at hand and ready to pack. If you travel often, it's a great idea to keep these items in a case which you only use for your trips. 4. Keep your essentials handy when on the road.
How to Plan a Business Trip? 9 Essential Tips
Get Free Travel Policy Template. 9. Prepare for your Meeting. Lastly, don't forget why you are going on a business trip. The aim of the business trip is to make new business deals and contracts, meet potential clients, and build a long productive relationship to achieve the company's goals.
Perfecting the One-day Business Trip: Tips and What to Pack
Work items to pack. Make sure to take your work laptop, laptop case (I use a simple neoprene one I bought on my own) and your laptop cable or charger. I usually pack these the night before. Shop my picks. Laptop Sleeve Check Availability. MacBook Air Check Availability.
How to Pack for a Business Trip
1 dark, solid-color polo shirt — up the amount to three or four and reduce the amount of dress shirts by one or two if you're traveling somewhere very hot or plan on playing a lot of golf. 2 pairs dress shoes — one black and one brown; wear one on the plane to save room. 2 dress belts — matching the shoes.
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In this post, you're going to learn everything you need to know to start planning and executing business travel arrangements. Let's dive in and get started. Table of Contents. 1. Prepare An Essential Itinerary. 2. Make Travel Arrangements. 3. Book Your Accommodations.
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1. Stay Ahead of the Game. Careful planning is the secret to every successful trip, and work travel is no different. It's actually even more important to be uber-prepared when you have the eyes of your boss and co-workers on you. So map out the route to the hotel and double-check the dates on your rental car reservation.
B-1 Temporary Business Visitor
1 to 6 months; 6 months is the maximum Up to 6 months; maximum total amount of time permitted in B-1 status on any one trip is generally 1 year. At the port of entry, an immigration official must authorize your admission to the United States, and, if you are eligible for admission, you may be admitted initially for the period necessary to carry ...
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2. Rack up those travel rewards. One of the benefits of frequent business travel is racking up travel rewards for personal use. Co-founder and CMO of Formspal Ebony Chappell says, "Utilize your company travel to earn points or miles on your preferred airline, hotel, or travel credit card." You can also earn rewards and discounts from car rental companies and restaurant chains.
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6) Preparation. Preparation is key to the success of a business trip. The more time spent preparing for a trip, the more efficient and productive it will be. Taking the time to research the location, make travel arrangements, and organize meetings and events will make the trip more successful and enjoyable.
I flew in business class for the first time. It cost $6,000 and was the
Round-trip tickets are often priced closer to $10,000. Before this flight, I'd never spent more than $1,400 on a plane ticket. Most vacations involve free campsites and nights spent in a $20 tent ...
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A quick check of business class fares on Emirates' New York to Dubai route for June 2024 showed the airline's Special business class price at $2,787 one-way, while its Flex Plus business class ...
What is a business trip? Definition and examples
Business travel. Business travel refers to traveling on behalf of your employer generally. Although it is a singular term, i.e., business travel and not business travels, it refers to all trips for work purposes. It is a general term. I might say, for example: "Business travel is becoming a significant part of our airline's income.".
US economy grew by just 1.6% in the first quarter, a much slower pace
Gross domestic product, which measures all the services and goods produced in the economy, measured an annualized rate of 1.6% in the first quarter, the Commerce Department reported Thursday. It ...
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News; Business; American Air sees return to profit on summer travel demand April 25, 2024 Updated Thu., April 25, 2024 at 11:51 a.m. Passengers wait to board an American Airlines flight at ...

Business Trip Packing List for Overnight, 3-Day, and 5-Day Trips

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Business Trip Packing List

Electronics

Clothes: Business Travel Wardrobe

Women’s Business Travel Wardrobe

2 Blouses and 1 T-Shirt

2 Bottoms and 1 Dress

3 Pairs of Underwear and Socks

2 Pairs of Shoes

1 Set of Pajamas

Men’s Business Travel Wardrobe

2 Dress Shirts and 1 Casual T-Shirt

2 Pairs of Pants

1 Blazer or Jacket

5-Day Business Trip Packing List

Overnight Business Trip Packing List

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The Ultimate Business Travel Checklist

Our business travel checklist

Your first steps

Get your work place ready

Prepare your home for when you’ll be gone

Travel preparations

World Nomads Travel Insurance

Where to Stay

At the airport and in the air

Packing tips

Business Trip Packing List

Personal items

Tech and business

Optional extras

Need some more packing list tips?

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Top tips on how to plan a business trip

Research your destination

Make travel arrangements

Select your accommodation

Create a detailed itinerary

Prepare your travel documents

Remember your electronic accessories

Get ready for your meeting

Contact us today to see just what we could do for your business.

Careers at CWT

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Planning a business trip 101: Tips for regular business travelers

Get going, travel easier

How to plan a business trip

1. Start with a goal

2. Plan travel once and repeat

Need a helping hand to get started? Download our checklist!

4. Store all business trip-related documents in one place

Packing and trip lists: lists are your friend

Make a list of all the travel extras

Search for business travel deals

Business travel by flight

Checked or hand luggage only: Is hand luggage enough for you when traveling by air?

Hotels for business travelers

Use the right tools for booking hotels for your business trip

And that’s how you plan a business trip

Business sustainability management

How to Plan a Business Trip

The Business Trip Checklist

1. When are you going on your business trip?

2. How will you get there?

3. What are your required activities?

4. Where will you stay during your business trip?

5. How will you get around?

6. How will you pay for things?

7. What documentation or supplies are required for your work trip?

Being a Business Trip Planner

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