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A Passion and A Passport

Proving Travel is Possible with a Full-Time 9-5

How to Plan a Trip Like a Pro: The Only Trip Planning Resource You’ll Ever Need

last Updated: December 8, 2022 travel tips

FYI: Affiliate links may be sprinkled throughout the awesome, free content you see below. I’ll receive a small commission when you purchase from my links (at no extra cost to you), which I’ll totally blow on adult things like boba tea and avocado toast. As always, thanks for the support.

Wondering how to plan a trip without all the headaches? Yeah, travel planning can be quite the doozy.

It’s time-consuming, overwhelming, and downright confusing; there’s flights to book, currencies to convert, time to take off, and activities to plan. And that’s not even considering all the getting around once you actually arrive!

Don’t let the stresses of travel planning get in the way of heading to your dream destination. I get it, though, I really do, there’s a lot to do. Planning a trip can seem like a daunting task. But I’m here to help with my travel planning tips! 

Luckily, I’ve planned dozens (and dozens) of trips, from quick weekend jaunts to Napa Valley and Lassen Volcanic National Park , to faraway exotic destinations like Bali and Morocco (with ridiculously detailed itineraries).

After lots of trial and error (and making tons of mistakes on my part) I’ve figured out a way to ease the travel planning process. I’ve narrowed it down to an easy 18 steps on how to plan a trip, so you, too, can take the trip of your dreams. Whether it’s a 5-day beach break or a culturally diverse 2-week trip to Thailand , follow my advice below and you’ll be off before you know it.

I’m kinda known for my crazy-detailed itineraries, and get lots of people asking me for help on others. I haven’t been everywhere, so wanted to provide this trip planning resource so you can plan epic trips of your own!

This is my exact trip planning method – it’s kinda ingrained in me now, but after getting it all down on paper, I realized I actually prefer doing things in a set step-by-step basis! Perfect for you because you can copy how I plan my trips!

So if you’re looking for a STEP-BY-STEP guide (made for busy professionals like you), continue reading, because this trip itinerary planner is juuuust the thing you’re looking for. Don’t blame me if you plan too many vacations. :p

→ Read Next: How to Travel More (with a full time 9-5 job)

How to Plan a Trip: Actionable steps to planning a trip of your dreams

Step 1: inspiration + fun/general research.

Before we get started on the specifics of how to plan a trip, start with some travel inspo! And sometimes, just getting inspired is half the fun of actually booking the trip (at least it is for me). 

I like to use Pinterest , Instagram , good old fashioned travel mags (at the dentist/doctor or when strolling through my favorite store Target), and of course, travel blogs.  I constantly find myself swooning over photos I see, and sometimes even book a trip based off of one photo alone, like that time I begged my sister to head off to Chefchaoen with me (I’m a highly visual person if you haven’t noticed). 

Since my mind goes into overload during the inspiration phase, I make sure to organize what I find right away as efficiently as humanly possible.

Enter, Google Maps. As soon as I find a spot I wanna visit (whether it be as specific as a restaurant in a little town or a country as a whole), I type it into Google Maps and hit Save → Want to Go. This way, all my finds are kept neatly in one place, and already plotted on a map to see general locations. You should see my Google Maps – it’s covered in those little green pin markers.

A few posts for some inspiration right over here:

• My Life-Long Bucket List
• Most Beautiful Places in California
• 25 Perfect Week-Long USA Itineraries
• Where I went in 2013 , 2014 , 2015 , 2016 , 2017 , and 2018
• 35+ Winter Weekend Getaways in the USA (snowy and warm)
• My Travel Bucket List: USA Edition
• 14 Adventurous Places to Travel 
• The Best Beaches Around the World
• The Ultimate South East Asia Bucket List

Specific Bucket-list worthy experiences:

• Meeting the Dragons in Komodo
• Bobsledding in Park City, Utah
• Sailing the Greek Islands
• Staying in an Overwater Bungalow
• Beach bumming Hawaii

Once you’ve narrowed down your list to a few places you wanna go, figure out how much time you’ll need and the best time of year to visit. Make this quick – no need to do intense research just yet. We’re still in the beginning phases of how to plan your trip. They’ll be time later for lots and lots of googling, reading, and finalizing.

Jot it down on paper in 3 columns: Places I Want to See, Time Needed, and Best Time of Year to Visit (based off of weather). I quickly google “best time to go to ____”. Example here:

Step 2: Decide on your Destination and Trip Length

How much time are you allocating to this trip? Are you able to use a bunch of PTO and make it an epic adventure? When can you travel? Before you even begin to plan your trip, you’ve gotta know where you’re going and for how long!

Be as specific as possible. Instead of saying “I want to go to Europe”, specify the exact country, and then cities within. “I’m headed to Barcelona and Valencia!” sounds much more real, and you’ve got a much more specific goal to work towards. 

Think about the type of trip you want – are you a “see-as-much-as-possible” and “cross-it-off-the-list” type of traveler, or do you want to take a few days to really get to know a place inside and out? I’m more of the first type (hey, yolo, right?), but I’m starting to appreciate spending ample time in destinations I really love.

What kind of weather do you want? Are you looking for a frozen, ice-filled fantasy or longing for a few days basking in the sun ? How do cultural and foodie experiences sound? Are you looking to stay close-ish to home or are you prepared to travel far? All questions you gotta ask yourself when choosing a destination.

TIPS FOR SHORTER TRIPS (up to 7 days)

If you know you’ll only have a few days, don’t pick a place that’ll take you 2 days to get to. We want to maximize the amount of time you’ll actually have in your destination.

And Psst – don’t think there’s much around you? Think again. There’s likely loads within a few hours.

• For example, from NYC, you can get to London in just under 7 hours, the Caribbean/Central America in 3/4 hours (depending on where), Iceland in just 5 ½, and the other side of the country in 6.
• From San Francisco, you can get to Japan in 10 hours, Mexico City in 4 ½, and Hawaii in 5.  Cliche, I know, but the world really is your oyster.

Only have a few days? Check out these sample itineraries I’ve created to see exactly how much I’m able to fit in in just a few days!

Coming from the States:

• Long Weekend Trips from San Francisco
• Long Weekend Trips from New York City
• 5 Days in Maui / 3 Days in Kauai
• 3 Days in Mexico City 
• 3 Days in Las Vegas
• 3 Days in Washington DC
• 3 Days in Portland, Oregon

Coming from Europe:

• 3 Days in Vienna
• 3 Days in Barcelona
• 2 Days in Venice
• 3 Days in Santorini
• 2 Days in Athens

Coming from Asia:

• 3 Days in Ubud
• 3 Days in Tokyo
• 3 Days in Taipei
• 2 Days in Bangkok
• 3 Days in Singapore
• 3 Days in Hong Kong

TIPS FOR LONGER TRIPS (1 week+)

Longer trips are undeniably much harder to plan, since there’s a bunch of logistics involved in getting from place to place. You probably won’t be staying in the same exact spot for all 7+ days. But as long as you start your research early and follow my itinerary planning advice below, you’ll be a step above everyone else blindly crafting their schedules. P

ractice really does make perfect, so the first long, multi-destination trip you plan will be the hardest. Expect a few hiccups, but just go along with it; that’s just part of traveling!

If you’ve got a longer amount of time, check out these bucket-list worthy destinations for inspiration (and plus, I already planned out the bulk of these itineraries = less leg work/heavy research for you):

• 2 Weeks in Thailand
• 10 Days in Japan
• California Coast Road Trip
• 10 Days in Norway
• 2 Weeks in Croatia (+Bosnia)
• 10 days in Panama
• 2 Weeks in Spain and Portugal
• 10 days in Bali + Komodo National Park
• A Week in Iceland
• 10 days in Greece

And right after I decide on a destination, I always research to see if a visa is involved. Some you can get upon arrival at the airport, while others you need to apply and wait for.

Don’t book a ticket without knowing the visa situation, as airlines don’t check for proper documentation before you book your flight (and it’s possible you’ll get turned away at the airport and need to go back home just as soon as you arrive into the country which requires a visa – not fun!).

Step 3: Choose your Approximate Travel Dates

If you’ve done your due diligence and filled out your own travel planning worksheet above, you already know the best time to visit your dream destination. However, when considering the best time to travel, there’s quite a few factors to think about. 

No one wants to get to their destination after planning for months only to realize they forgot to look into the weather patterns. Will it be rainy season? Hurricane season? Ridiculously over-the-top blazing hot (sweating profusely is no fun for anyone). I’ve had friends visit Bora Bora (a wildly-expensive once-in-a-lifetime trip) in the rainy season and I crossed my fingers for sun for them.

I always like to visit a destination in either the high season or shoulder season, for the best chance of perfect or near-perfect weather. I’m someone who despises rain with a passion (some may like it, but just think about if your activities will be dampered because of some precipitation). This is extra important to me, and I’d rather pay a bit more money for higher possibilities of sun and no rain/clouds.

Of course, you cannot predict the weather months from now, but I always look at the expected weather trends in my intended travel month and stay away from the rainy/hurricane season.

For the best combo of pleasant weather and minimal crowds, it’s wise to travel in the shoulder season (weeks/months outside of high season). This will of course change from destination to destination, but in general, late April-early June and September-October is shoulder season in many parts of both Europe and the USA.

Think about when kids are back in school – if you visit when school is in attendance, you’ll have less families traveling and therefore fewer overall people.

Note that high season typically sees higher costs (but hey, it’s high season for a reason!). If you can visit when kids are back in school, you’ll have higher chances of finding a good deal. Visiting during a holiday? If you can plan your travels bypassing Christmas and New Years, you’ll automatically save a whole bunch, as this is the most expensive time to travel to most places.

Attending a Specific Event

Is there a specific festival/event/animal migration you want to attend/witness? For example, Oktoberfest in Germany, whale watching in Monterey, safari in Africa, and Burning Man in Nevada. Full Moon Party in Thailand and the Day of the Dead in Mexico are two other examples.

You’ll need to obviously plan your trip around these dates/months. Do note that it’ll most likely be one of the most costliest times to visit, so plan to book flights and accommodations way in advance.

No need to plan exact dates just yet, just know the general timeframe of when you want to go. For example, this could be 1) early June 2021, 2) between Thanksgiving and Christmas, 3) birthday month, etc.

Step 4: Decide on your Travel Partners

Are you planning on traveling solo or with friends/family/significant other? 

Traveling with Friends/Family/Children?

Traveling with other people can be a bit more difficult to plan (you’ve got other people’s interests and budgets to cater to), but the memories will be even sweeter when you can reminisce about your fantastic trip together in a few months.

Planning a trip with family? You’ll likely be deciding on your destination together. Remember – it’s all a compromise. If I want a few days of running around a major city, we always make sure to head to smaller towns/spend a day or two relaxing on the beach for my husband later on in the trip. Everyone should be part of the decision-making process.

When I’m traveling with friends, I like to have my desired destination in mind as well as approximate dates. Don’t go to your friend and say “wanna travel next year?”. It’s way too open-ended, especially if you have a general idea of where you wanna go. I just started planning a trip for Spring Break, so asked my friend if she wants to accompany me on a trip to Jordan in late March. See, much more specific.

Always know the type of accommodation you both prefer, if this will be a budget/mid-range/luxury trip, and how the other person feels about spending some time solo (if one person wants to do something but the other really doesn’t want to). Your bestest of friends may make the worst travel buddies – be upfront about as much as possible and you’ll have the greatest chance of a smooth trip.

Traveling Solo?

Never traveled solo before? Don’t fret – I just started traveling solo a few years ago and fell in love with the whole concept ! It’s all so freeing! You can pick and choose all your activities, have cupcakes for breakfast (guilty!), and take as many photos as you want (64597 or 0)! Things do end up being a bit more expensive because you’ve got no one to split the bill with, so I typically stay in hostels and eat tons of street food to help with costs. 

When traveling solo for the first time, I recommend heading to a country that speaks your language, has an easy currency conversion, and is known for being safe and with a good tourist infrastructure. I loved traveling solo in Iceland , London, and Croatia solo, and would highly recommend these countries for first-time solo travelers! 

→  All my female solo travel tips over here (useful for you men as well, but it’s catered towards women, just FYI). 🙂

Step 5: Research Trip Costs

Before you can you do research on trip costs, you’ve gotta know where you’re going (obviously, because places all cost a different amount of money), how long you plan to travel for (more days = more money, usually), and when you aim to go (high season vs. low season can be wildly different in terms of financials). 

See, this is why you need to figure out how long you’re planning to travel for before you do your research on trip costs. Every night at a hotel, plus food and activities per day, will add up quickly. 

But it’s true – a vacation is only as expensive as you make it. Don’t expect baller champagne on a beer budget. That being said, you still can have a hell-of-a-time without spending a fortune.

Everyone told us that Japan would be over-the-top expensive, and we found it pretty in line with other trips we’ve taken. Must have been those inexpensive AirBnBs we found and eating cheap street food everyday.

If you’re traveling solo you won’t have many opportunities to cut these costs down (hostels are great for solo travelers), but if you’ve got a travel partner and are planning on sharing accommodation, you can automatically save 50% on hotels, car rentals, some activities, etc. 

Make a rough outline of how much you think the trip will cost, approximations of course. Be sure to note flight, hotel, meals, activities, transportation, and any possible extras. The more research you do, the fewer surprises you’ll have later on.

In addition, when thinking about your budget, think about areas in which you could save some money, and what hotels/activities/experiences you feel comfortable splurging on. Would you rather stay at that posh 5 star resort for 2 nights or take a helicopter ride in Maui ? Do you prefer a fancy spa treatment or a night out at the opera? It’s wise to pick and choose a few things you know you can’t live without, and try and cut corners in other areas. 

For example, we sometimes stay at airport hotels if we’re arriving late into our destination, which saves us money as they are typically less expensive than hotels in downtown. The next morning we check into the more expensive hotel, but have already saved a bunch of money by spending a night at the less expensive hotel, without impacting our travel plans at all!

Make sure to think about transportation costs too, as these can vary greatly depending on where you’re going. I’m not talking about transportation to your first destination, but how you’ll actually get around once you’re there. You can get anywhere in NYC for $2.75 (which I miss greatly), but if you wanna take day trips outta the city it’s a whole other ball game.

Think about if you’ll be traveling to different cities/places during your trip – be sure to account for a car rental, trains, buses, public transit, Uber, taxis, domestic flights, etc.

*** Always overestimate the cost of travel. There are lots of unexpected and unforeseen costs involved (unfortunately).  It’s always best to over over prepared, especially when it comes to finances!!! And if you don’t use all the money you save, you can always allocate the funds to your next trip. Boom!

And once you’ve figured all this out, you can set a rough budget for yourself. I say rough, because things are gonna change. Travel can be wildly unpredictable (especially if you haven’t done enough research).

Step 6: SAVE, SAVE, SAVE!

Time to get saving, my soon-to-be world-traveling friends. Because, well, hate to break it to ya, but you need a large chunk of change to pay for all your fun. You don’t need to save up enough cash for your entire trip all at once, but make sure you have a plan as to how you’ll do so before your trip arrives.

As you’re booking flights, hotels, activities, and as other trip-related expenses come up, you’ll want to have a sufficient amount of money to cover these things straight away.

NEVER go into credit card debt to travel. Just please don’t. Wait an extra few months/year to travel if you need to. The world ain’t going anywhere, but the credit card companies will charge you a hell of a beast of interest, that’s for sure.  

To make your finances black and white, write down all the things you spend money on each month (rent/mortgage, car payment/insurance, groceries, gym memberships, etc). Then look at your credit card and write down all the miscellaneous stuff. You may be surprised to see that you’ve spent ~300/month on coffees or ~$80/month on that pilates membership you haven’t used since February.

See if you can split the cost of Amazon Prime/Spotify/Netflix with a friend/family member, as even saving an extra $40 per month can get you a few nights in some places.

Think about ways you can slightly alter your everyday life to save for your trip. Every time you forgo that expensive morning latte or night out at the club/bar, you’re a few dollars closer to your dream trip.

Your friends don’t understand? Get new friends. Haha – but really, explain to them that a night out can cost as much as entry to the Vatican or a few days bumming around in Belize.

Get rid of those weekly/monthly subscription boxes, make your morning coffee at home, and save dinners out for special occasions. There are a billion ways to save money, you just gotta be creative sometimes.

And if you’re lucky, you’ll already have some extra cash lying around to plan your trip- but just remember, never take money out of your emergency fund to go off traveling. Set up a different bank account, with the sole purpose being money saved for travel.

Step 7: Apply for a no-fee ATM card

And since we’re talking cash, now’s the time to apply for a no-fee ATM card.

If you want to avoid those pesky ATM fees every time you take out cash while away, simply look into a no-fee debit/ATM card, such as one through Charles Schwab (which I have and love). You can use the card at any ATM in the world, and Schwab will reimburse you all the ATM fees at the end of the month. Pretty neat, right?

It’s by far the best debit card for traveling Americans. We transfer some money into our Schwab account before a trip, and use that as our spending money (do note that it takes a few days for money to transfer between banks, so do this a few days before jetting off).

More info on Charles Schwab here.

ATM fees quickly add up, with many banks charging around $5 or so per transaction. When traveling, I don’t like to keep a whole lotta cash on me at hand, so rely on local ATMs to take out small amounts when need be. Why shell out money when you don’t have to, right?

Step 8: Apply for a travel rewards credit card

Not all credit cards are created equal. I repeat. Not all credit cards are created equal. If you plan on traveling quite a bit (or even just once), it’s wise to look into a travel rewards credit card for the bonus miles and perks that come along with it.

There are many to choose from, including more general travel cards as well as airline/hotel/brand specific. 

We currently use and love the Chase Sapphire Reserve®, which not only gives us $300 a year statement credit for travel, but grants us access into Priority Pass airport lounges worldwide, provides free auto insurance when renting cars, lost luggage reimbursement, and even a concierge service, (and oh so much more).

Don’t let the $450 annual fee scare you; it’s actually only $150 once you spend $300 on travel. Chase typically has great promotions, so be on the lookout for ones providing ~50k+ bonus miles (good for a roundtrip flight to almost anywhere in the world). There’s also the Chase Sapphire, which still comes with heaps of benefits, but you don’t get lounge access and other perks.

In addition, we also use an airline specific credit card, the Delta American Express, since my husband’s airline of choice is Delta. Whenever we book Delta flights using this card, we get extra bonus miles, which we can put to use for future free flights. I wouldn’t recommend only traveling with AMEX though, as many places around the world only take VISA/Mastercard. Hence our need for both.

Other recommended cards include Capital One® Venture® Rewards Credit Card, The Platinum Card® from American Express, and the Chase Ink Business Preferred Card. 

When looking for a travel credit card to apply for, check to make sure it has no international ATM withdrawal fees, no currency conversion fees, and reward points for travel (airlines/hotels/cars/etc).

And just FYI, Travelers Checks are kiiiinda a thing of the past, so be sure to have a credit card ok for international use.

Step 9: Book Flights

Booking flights is one of the most nerve-wracking parts of the travel planning process for me. And why? Because not only do flight prices fluctuate daily, but once you book, you only have 24 hours to cancel (as long as you’re booking from the USA). I find it incredibly intimidating, especially because I’m always trying to get the best possible price. And all those options! So confusing!

I rely on Skyscanner and Google Flights when looking for the cheapest possible flights, and sometimes also look on Kiwi . I tend to sway towards Skyscanner the most because it allows you to search an entire month (or time of year) to find the absolute cheapest flight available.

If I ever purchase a flight through a third-party, I make sure to call the airline and confirm my reservation number. 

However, 99.99% of the time I book directly through the airlines themselves. Once you find a good deal on Skyscanner or Google Flights, go directly to the airline website to book the flight. And don’t forget to input any airline numbers you are a partner of to rack up those skymiles for later use!

→ Psst – check out Skyscanner and set up price alerts to snag the best deal.

However, always be sure to check low-cost airlines, as they are not always included in third-party sites.  A good list can be found here . Southwest and Frontier Air are good options in the USA.  More tips on getting the best price on airfare here . 

Don’t be that person who paid the most on a flight → be flexible, use miles if you can, and sign up for email notifications (I like to use Skyscanner and Google Flights for this). If you’re a bit more flexible with your destination, make sure to sign up for Scott’s Cheap Flights and The Flight Deal, as you’ll receive insane flight deals. The more flexibility you have, the better your chances of scoring a great price. Be willing to fly midweek and off-hours, at the least, if you can.

Search for low airfares and hit BUY when you feel comfortable (don’t wait as flight prices can drastically change within hours)! Here are some additional tips on finding cheap airfare ! I’m a serial advanced planner when it comes to expensive, long-haul flights, but some of my friends score good deals by waiting until a month or two before. It all depends on your comfort level. 

Before booking, you’ll want to have a general idea of your travel route, as this may impact your flights. Will you be flying into one city and out of another? Are you booking a round trip ticket? 

An important note on Passports : Traveling internationally? Can’t leave the country without a valid passport, am I right?! Many countries require at least 6 remaining months on passports before you leave or in order to even enter the country.

If you need to order a new passport, you can check out this passport guide for help, and if you’re traveling within 6-8 weeks (amount of time it usually takes to process passports), you’ll need to get an expedited passport which you’ll receive in approximately 3 weeks for an extra $60. Well worth the money if you find yourself in a pinch and desperately need that passport ASAP.

Step 10: Book Hotels/Accommodations

I like to book hotels relatively early on in my planning process. Why? If you’re traveling during high season (which happens to be me more often than not), there’s a chance your desired hotels could be all booked up! We tend to book hotels that we can cancel, just in case our travel itinerary changes or we find accommodation that suits us better. Most of the time refundable rooms cost a bit more, so just something to keep in mind.

When searching for rooms, I typically do a quick check on HotelsCombined , since they find the best price by checking dozens of booking sites.

→ Search for the best hotel prices on HotelsCombined 

When booking accommodation, think about how far the hotel/apartment is from the city center and the activities you want to do. Sometimes, booking a hotel that’s way cheaper will end up costing more than a slightly-more-expensive hotel if you need to shell out extra dough to get yourself places.

Think about how much time you’ll be spending in the hotel. If you’re planning to be out and about all day, why book a fancy room when all you’ll be doing is sleeping and showering there?

We book over-the-top resorts/hotels when we know for a fact that we’ll be able to enjoy all the amenities. Like that time in Bali we stayed at a resort with our own private pool, lush jungle views, and multiple infinity pools. But we were planning on spending an entire day taking advantage of the hotel so it made sense. In Tokyo when we’re out stuffing our faces all day? Not so much. 

A few additional places we look for accommodation:

Hotel Tonight : My go-to for last minute deals.  Think road-tripping and spontaneous weekend trips.  We once paid $23 for a (really nice) hotel in Reno, Nevada.  You can now check and book up to seven days in advance. Top tip: download the app in advance in case you’re stuck without wifi for a bit.  Use my promo code JKLEINER for a free $25 towards your first booking.

AirBnB : In some cases, we find ourselves wanting a more local experience, so we look to AirBnB for an apartment or condo. With AirBnB, you can rent out private rooms, entire apartments, and even full houses! We’ve had some fantastic experiences and wonderful hosts, and saved a ton of money!  Save an additional $40 off your first stay here !

My number 1 tip: heavily research where you are staying – read all the reviews and make sure the property owner is readily available to contact. Always check the cancellation policy. 

→ New to AirBnB? We’re giving you a coupon of $40 off your first stay of $75 or more !

Expedia : So great for package deals, as you can literally saves 100’s by purchasing flight and hotel together.  Plus, with their rewards program, you can store your points for even greater savings down the line.

Step 11: Get Vaccinated/Medications if Needed

It’s always wise to schedule a travel appointment with your doctor so you can decide what’s best when it comes to vaccinations and precautionary medications with trained medical staff. In addition, I always check the CDC website for recommendations on the such.

Some are more standard vaccines you can get with your primary care doctor, but others (like Yellow Fever for our upcoming trip to Africa), you’ll need to arrange for in advance.

It’s wise to know which vaccines you’ll need early-ish on in the travel planning process, as some need to be specifically ordered and other vaccinations you’ll need multiple, specifically timed spaced-out appointments. Some vaccines are only recommended if you’re visiting particular parts of a country, so don’t feel like you need to get them all if you aren’t even visiting the infected areas.

In addition, research if you need to show proof of vaccines upon arrival into a particular country (they may not let you in without the proper documentation). Ack! 

It’s also a wise time to talk to your doctor about any medications (like Malaria pills we took in Thailand and Bali) you may want to bring along.

Step 12: Decide on WiFi/cell service

Some like to be away from it all and go wifi-free, while others will feel more safe and secure knowing they can use their phones. It all comes down to personal preference. I rely on my phone way too much to go completely data-free, so always make sure I have a set plan in place before leaving on any international trip.

Personal Wifi Hotspot

Although you will most likely have wifi at your accommodation, it’s a good idea to bring along a pocket-sized personal WiFi hotspot , to keep you connected during your time abroad. WiFi hotspots are a cost effective option to ensure you can use GPS apps like Google Maps, check your emails, and catch up with friends and family while away.

With this portable device , you’ll have WiFi wherever you go (even if your phone doesn’t have service), unlimited internet (on up to five devices at a time!!!), and it’s fast and reliable. At less than $9 a day, this device can’t really be beat.

Note that some cell phone plans allow for international use, but many of these are costly. I accidentally turned on my phone service for LESS THAN 2 MINUTES once and got charged $150 by my phone carrier! I desperately wished I had a personal WiFi hotspot with me then!

Find more information and plan options here . HIGHLY RECOMMENDED especially when you don’t speak the native language of the country you’re visiting. A true life saver.

Other Options

Other options include bringing along an unlocked phone so you can use local SIM cards, and looking for plans which include international data.

If you’re thinking about doing a bunch of international travel over the next few years, it may be worth switching to T-Mobile if the service is decent in your home area. My husband and I currently use T-Mobile, and get access to free data in over 210 countries (excluding the one country I was charged an obscene amount of money in – but that was my fault).

Some teched-out cities even have free wifi throughout the city – need to check beforehand (don’t count on this as it’s a relatively new thing, and I wouldn’t rely on the free wifi in case an emergency occurs).

Psst: I always bring a portable battery charger to recharge throughout the day since I rely on my phone heavily for directions!

Step 13: Research + Map Out Activities/Restaurants

Ohhhh, this is where it gets really fun in my eyes. Activities are the bulk of your trip, and probably the main reason you’re visiting the area (besides the food, of course).

Here’s how I like to do it:

1. First, I do some research on things to do in the area (this includes food tours, beaches, museums, popular attractions, hikes, etc), day trips which peak my interest, and anything else I find exciting on Get Your Guide , Viator , and AirBnB Experiences (use this promo code for $15 off your first AirBnB experience). 

I’m a BIG FAN of Get Your Guide and Viator when it comes to perusing activities and signing up for tours (they have SO many options). I’ve been using both of these sites for years, and can honestly say 99% of the time the tours are downright AWESOME and a good bang for your buck. I like to plan in advance (sometimes too far in advance), and being able to book specific activities (with the ability to cancel if need be) is something I love about Get Your Guide and Viator.

I recently started using AirBnB Experiences , as they offer some more local-type experiences, such as cooking classes in chef’s homes (I learned how to make macarons in Paris this way!), photography sessions, and more niche city walks.

I also like to use travel blogs from those writers I trust (not all travel bloggers have the same credibility unfortunately, so if something sounds odd/wacky, I do further research/cross reference facts). In order to do this, I usually google  destination + “blog”, and pick them out one by one in the search results. You tend to get additional tips and insights you normally wouldn’t have on other large-party sites.  

Depending on the destination, I’ll peruse Lonely Planet for even more must-do’s. I used to rely on TripAdvisor, but after I learned that many reviews are fake/bought, I stopped using them entirely. 

2. Plot each “attraction/museum/beach/restaurant” on a map → I’ve been using Google Maps lately and love it! If you prefer to use paper maps, get a large one so you can easily see all the spots! But why waste paper and money?

3. Look at the map, and take note as to where these activities fall. I then separate the activities into different areas. This helps figure out which attractions you should see together on a particular day. You don’t wanna be running back and forth across the city/town/destination out of stupidity silliness. Group attractions together that are in the same proximity/close distance.

4. Think about how much time each activity will take. Some attractions will only take a few minutes, while others you may want to devote entire hours. Don’t aim to see a whole bunch of super-intensive things in the same day; try and space them out if you can.

5. Star your top “things to do” in each location. These are the things you’ll aim to see on your trip, while the others will be extra bonuses. Because, lets face it, if you only have 3 days in Paris, you probably won’t have time to see all 235232 museums.

At the end of this process, you should have a handful of main activities you wanna check out, as well as a bunch more less time-intensive ones, listed out by location/proximity to each other. 

Depending on the type of traveler you are, you may want to book a few guided tours of the city/area you’re visiting. When I travel (especially on my solo jaunts), I tend to book a few guided tours and day trips. I always meet a few chatty people and end up hanging with them the entire day!

It’s also nice to have someone guide me around for a bit (solo travel gets exhausting). Guided day trips are great if you don’t wanna worry about getting lost on public transport and/or don’t wanna rent a car.

Inspiration for Things to Do/Tours/Day Trips

• Get Your Guide 
• Viator  
• Airbnb experiences
• Travel Blogs (like mine !)

If there’s a particular + popular restaurant/dining experience your longing after, it’s wise to make a reservation in advance. When we went to Mexico City , we had to book our table a few months ahead of time, and there still wasn’t much availability! 

Step 14: Plan Your Day-to-Day Itinerary

Don’t overplan , but definitely keep track of the tours you booked and other sites on your wishlist. I tend to make exceptionally long Google Docs (for easy access without wifi), and roughly plan out my days. This makes sure I don’t forget what’s going on each day; especially helpful if your trip consists of a few different towns/cities/etc.

I always put the date, day of week, and location in the left column, then details about my day in the right.

Some tours are only offered on certain days, so you may need to play around with your day-to-day itinerary until it works out. 

The example below (a random few days during my two weeks in Croatia ) is not as crazily detailed as my normal ones, but you get the picture:

Once the itinerary is all set, I then go ahead and book all tours and skip-the-line tickets for popular attractions (imagine not booking a ticket in advance for Frida Khalo’s House in Mexico City, the Louvre in Paris, or the Sagrada Familia in Barcelona). Don’t waste your time waiting in line. Spend 3 minutes booking your tickets now and you’ll be thanking yourself later on during your trip.

Step 15: Book a Car Rental (if need be)

Heading off on a road trip (one of my favorite types of trips)? Don’t forget to book a car rental for the duration of your stay! 

In order to save some money, think about if you’ll actually need the car for your entire trip. Are you staying put in your first destination for a few days? Can you get around on foot or inexpensive public transport? Will you really need a car then? Book the car rental for the night before/morning of your first real road trip day.

→ Search for the cheapest car rentals over here !

And if you’re primarily visiting one city and doing a few day trips, can you move all your day trips to the beginning/end of your trip to only book the car for 3 days, instead of say 7? It’s silly to pay for an extra day if the car will just sit there all day.

But always check how much a weekly car will cost – sometimes there are deals, and a rental may end up being cheaper in total if you book for longer (crazy, huh?)! It’s wise to think about parking fees and such before getting too excited though.

Additional Reading: Tips and Tricks for your Next Roadtrip

Step 16: Buy travel insurance

Confession time:  I was always that girl who never really understood the value of travel insurance.  Honestly, I thought it was a complete waste of money. After checking out the highly recommended Safety Wing , I finally came to the realization that it really is worth the (small) extra cost, and it’s just plain stupid to travel without. 

Safety Wing is not just for medical insurance, but also helps when luggage is lost, you need to cancel a trip, or when your gear is stolen or damaged when traveling. 

Even better, you can purchase at home or overseas (while already traveling) & make claims online from anywhere in the world. There’s really no excuse, especially since the insurance only costs a few dollars a day. You’ll be kicking yourself mid-trip if something goes wrong and you’ve got to pay tons out of pocket.

They say if you can’t afford travel insurance, you can’t afford to travel.  Now I won’t travel without it. Get a FREE quote . Planning a trip abroad? Just get the insurance. No excuses.

Step 17: Before you go action items

Thought you were done? So close, just a few more things to do when planning a trip! These last-minute items can literally be done in the few days leading up to your trip. Some only take a minute, but are oh-so-important.

• Tell your credit card companies you’re traveling (you don’t want any cards to get denied because of suspected fraud/theft)
• Arrange for pets to be watched and plants to be watered.
• Get familiar with currency rates. They obviously vary from country to country, and can sometimes be as easy as moving the decimal point a few spots, or as confusing as dividing everything by 7.3. Download a currency converter for your phone for easy conversions on the road (I like Currency XE).
• Learn a few important words/phrases in the local language. I find Duolingo quite fun!
• Do some research on safety, common scams, and any areas to avoid in the destinations you’re visiting. It’s also wise to check out any cultural norms/basic manners in your destination.
• Let friends and family know you’re traveling. Be safe – someone at home should always know exactly where you are, especially if you’re traveling solo.
• Transfer money into Schwab account: remember, this takes a few days, so be sure to transfer as much cash as you think you’ll need for the beginning of your trip. I like to make it easy and just do one bulk transfer before we leave. Remember, using Schwab saves you all those precious ATM fees!

• Buy necessary items: Depending on where you’re going, you may need to pack something specific. Traveling internationally? You’ll most likely need a plug adaptor ( this one works in all countries ) and possibly a converter for voltage. You’ll probably wanna pack a wide-brimmed hat and reef-safe sunscreen for warm-weather destinations. A sarong to cover up with for visiting temples in Asia. 
• Credit cards you are bringing
• Travel insurance documents
• Rough itinerary
• Flight/Hotel/Activity reservations 

I also like to print out a copy (or 2) of my passport and keep in a separate place. If I’m keeping my passport in my purse with me, I also put a copy in my suitcase/husband’s carryon just in case.

A REALLY IMPORTANT EXTRA TIP: Figure out how you’ll get to your accommodation/into the city from the airport before you take off. The last thing you wanna do when you’re completely drained from sitting on the plane for 10 hours (with potential jet lag) is to figure out how to get to your first stop.

Be kind to yourself and at least write it down (on your handy-dandy Google Doc) beforehand. Consider the time you’re arriving, as public transport may not work all hours of the night.

Step 18: Start Packing!

Phew – so close! I suggest starting to take things out a few days before your trip so you don’t forget anything important. Make sure you’ve got your passport, additional form of ID, copies of credit cards and other documents, and your itinerary. You’ll also want to check the plug/socket type and make sure you have one/a few which fit.

A few of my top packing tips:

• Know your airline’s baggage fee policy. Don’t wanna show up at the airport expecting to get 2 huge suitcases for free and end up having to pay $$$ for them. A great list can be found here , but it’s always wise to triple check on the actual airline website.
• Pack light. Most people take way more than they actually need. Think about the activities you planned earlier, and pack according to that. Put everything on your bed and take out half of the clothing you think you need (yes, half). Not only will this reduce potential fees at the airport, but it’ll make it easier to get around with less baggage.
• Keep all your absolute essentials and one change of clothes in a carry-on. Lost baggage happens; don’t let it ruin your trip. Always keep medications and expensive electronics on your body, as well as a toothbrush!
• Come prepared. We always take along something for motion sickness, altitude sickness, stomach bugs (anti-diarrheal), and other general over-the-counter meds including fever-reducers, pain reliever (Tylenol or motrin), an antihistamine, and antibiotic ointment. Throw a bunch of band aids in your bag as well. You just never know what’ll happen and if you’ll have access to these quickly and easily on the road.
• Use packing cubes. I don’t know how I managed to travel before packing cubes came into my life. They are oh so helpful for organization and to keep my bag from exploding. And if you haven’t ordered packing cubes in time, you can always use large plastic bags. Better yet, roll your clothes into packing cubes and you’ll be golden.

Step 19: And you’re off!

You did it! You planned your trip! Now go enjoy the fruits of your labor and have the time of your life! Just remember to stay safe and take lots of photos! Be sure to read how to stay entertained on long flights before you leave so you’re first 3, 7, or 10 hours of travel isn’t a complete bore!

Hope this ridiculously detailed guide on how to plan a trip helped! Where are you hoping to travel soon?! Now, go help a friend plan a trip, pronto!

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June 15, 2020 at 5:27 am

This is so so so helpful! I am a hyper planner as well so this is pretty much exactly what I do. Love this!

June 16, 2020 at 9:15 pm

Yassss! Planners unite! Everyone thinks I'm crazy, but then I go ahead and plan the best trips!

August 5, 2020 at 12:33 pm

Planners unite! Everyone thinks I’m crazy!

September 22, 2020 at 5:24 am

Hi jess, Amazing post! You share some useful blog every time. I appreciate your planning and Your planning always working for me. Thank you for sharing your travel plan.

January 24, 2021 at 4:18 am

An informative read Jess. You’ll have to visit Tenerife one day and do a review of the island.

March 21, 2021 at 9:55 am

I plan to travel to Croatia in 2022. Yes it is more than a year upfront. I like your blogs a lot and will definitely use them. Any suggestions for traveling the Croatian coastline. Want to fly to Rome and travel per train to Venice and from there with a bus/train to a destination in Croatia where I can rent a car. Preferably Poreč then Pula and all along the coast to Rijeka to Zadar, Split and all the way to Dubrovnik.

December 29, 2023 at 6:34 pm

Hi Jessica! Thank you so much for this article – it was very informative! My husband and I are planning on taking a trip to Japan in Spring of 2025. Do you speak Japanese? If not, did you find it difficult navigating the county? I am trying to figure out if I should book a tour group, or if we would be okay just going by ourselves. 🙂 Thanks so much for your help!

December 29, 2023 at 6:36 pm

Sorry! This comment was supposed to be on your Japan article! I don’t know how to fix it. LOL.

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The Ultimate Guide to Trip Planning: Adventure Awaits!

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• Short, impactful experiences are a top choice for travelers.
• Kickstart your planning 12 weeks in advance, with flight bookings leading the way.
• Personalized experiences are the current rage, trumping cookie-cutter vacations.
• Listen to the experts; it’s about the journey, not just the destination.
• “Traveling – it leaves you speechless, then turns you into a storyteller.” – Ibn Battuta

Why Travelers Love Short, Impactful Experiences

Stats don’t lie.

According to a report by TrekkSoft, a whopping 82% of bookings made through their platform in 2019 were for experiences lasting less than a day. This trend showcases a clear shift towards travelers valuing quality over quantity. It’s not just about how long you’re away, but the memories you make during that time.

Your Trip-Planning Blueprint

Starting line: 12 weeks out.

The foundation of a great trip? Solid planning. As revealed, preparations can often commence up to 12 weeks ahead of your trip. Most voyagers secure their flight tickets first, followed closely by accommodations.

Remember: early birds get not just the worm, but also the best deals!

Going Beyond the Brochures

Trends suggest a rising demand for unique, custom-made itineraries. Gone are the days of generic travel packages. Nowadays, it’s all about curated experiences tailored to individual preferences. Whether it’s midnight street food hunting in Bangkok or secret speakeasy bars in NYC, it’s all about those secret insider gems.

How to Plan a Trip: A Step-by-Step Guide

Embarking on a journey? Whether it’s a short getaway or a long expedition, careful planning can make your experience smoother and more enjoyable. Here’s a comprehensive guide to ensure you’ve got all bases covered:

1. Define Your Travel Goals

• Purpose: Decide if you’re traveling for relaxation, adventure, cultural exploration, or something else.
• Duration: Determine the length of your stay.

2. Research Your Destination

• Cultural norms: Are there any local customs you should be aware of?
• Weather: What will the weather be like during your visit? This will affect your packing.
• Safety: Check for travel advisories related to health or political situations.

3. Set a Budget

• Accommodations: Consider hotels, hostels, or vacation rentals.
• Transportation: Decide between flights, trains, buses, or renting a car.
• Activities: Factor in entrance fees to attractions, guided tours, etc.
• Food: Remember to budget for meals, snacks, and beverages.
• Miscellaneous: Always keep a buffer for unexpected expenses.

4. Book Transportation

• Compare prices: Use comparison websites to get the best deals.
• Seat selection: If you’re picky about seating, book in advance.
• Visas: Ensure you have the necessary visas or travel permissions.

5. Secure Accommodations

• Location: Stay centrally to minimize transportation costs.
• Reviews: Read user reviews to know what to expect.
• Amenities: Do you need free WiFi, breakfast, a pool, etc.?

6. Create an Itinerary

• Must-sees: Prioritize the top attractions or experiences.
• Timing: Avoid overstuffing your days.
• Flexibility: Leave room for spontaneous activities or changes.

7. Pack Smartly

• Essentials: Passport, tickets, medicines, chargers, etc.
• Clothing: Consider the weather and local customs.
• Limit luggage: Pack versatile items and avoid overpacking.

8. Plan Your Meals

• Local cuisine: Research local dishes to try.
• Allergies: If you have dietary restrictions, learn how to communicate them in the local language.

9. Stay Connected

• SIM cards: Consider buying a local SIM or an international roaming plan.
• Offline maps: Download offline maps of the areas you’ll be visiting.
• Translation apps: Helpful if you’re visiting a country where you don’t speak the language.

10. Get Travel Insurance

• Coverage: Ensure it covers medical emergencies, cancellations, lost luggage, etc.
• Duration: Make sure the insurance covers your entire trip duration.

11. Inform Close Ones

• Safety: Let a close friend or family member know your itinerary.
• Regular check-ins: Plan regular check-ins to ensure your safety .

12. Prepare for Departure

• Documents: Keep copies of important documents.
• Currency: Exchange some local currency for initial expenses.
• Transport: Know how you’ll get from the airport to your accommodation.

Expert-Approved Tips for a Stellar Trip

Rick Steves , a travel connoisseur, puts it perfectly, “Plan your itinerary to spend your time efficiently. Minimize your time in transit, and you’ll see more and enjoy your trip more.” Smart planning is the difference between seeing a place and truly experiencing it. Flora Goodwin’s two cents? Always have a plan, but never shy away from impromptu detours—they often lead to the most unforgettable memories.

Challenging Assumptions

Ever thought about combining business with pleasure? The line between business travel and leisure trips is blurring. Next time you’re on a trip, consider extending your stay. Explore local markets, cultural landmarks, or even nearby cities. Flora’s secret tip? Local eateries often offer a more authentic taste of a place than any guidebook can.

What’s the best time to start planning a trip? Begin preparations around 12 weeks before your departure, starting with flight bookings.

Are short trips worth it? Absolutely! Statistics show travelers are leaning more towards short, meaningful experiences.

Why are personalized trips trending? Travelers are seeking unique experiences, valuing authenticity over generic vacation packages.

How can I ensure efficient travel? Expert Rick Steves suggests focusing on minimizing transit times for a more enriched experience.

Any tips for business travelers? Consider extending your business trips. Explore the city, its culture, and indulge in local delicacies.

Concluding Thoughts

Embrace the journey of planning as much as the trip itself. With the right approach, prepping for your adventure can be as thrilling as the voyage. Dive into research, seek unique experiences, and above all, enjoy every moment.Travel planning might seem daunting, but breaking it down step by step makes the process manageable. Remember, while planning is essential, leave room for spontaneity. Sometimes, the most memorable experiences come from the unexpected. Safe travels! 🌍

Remember: the world is a book, and those who do not travel read only a page.

• TrekkSoft Travel Report, 2019.
• Rick Steves’ Europe – Travel Tips.
• Flora Goodwin’s Secret Travel Diaries.

This post is also available in: English

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One response to “The Ultimate Guide to Trip Planning: Adventure Awaits!”

Charming Deborah Green, your take on the art of preserving vintage postcards really took me back to my grandmother’s attic where I found my first postcard collection. The joy and nostalgia are unparalleled! How do you navigate preserving postcards with handwritten notes on the back? Do you think different inks require different preservation methods?💭 From my experience, I’ve noticed that some inks fade more quickly than others, and would love to hear your thoughts. Let’s not forget about the stamps, they add a unique historical context that could be explored further. Have a splendid day!

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How To Plan A Trip: Easy 15 Step Travel + Vacation Planner

By: Author Mark and Kristen Morgan

Posted on Published: July 17, 2019  - Last updated: December 31, 2023

Categories Travel Planning Blog

This ultimate how to plan a trip guide will transform your destination daydreams into travel reality within just 15 easy-to-follow steps.

Adventure is calling! But where should you go? How do you get there? And what do you need to organize before you leave home?

This one-stop travel planning resource covers all you need to know about preparing for any trip.

But how can you trust us to cover all of the important travel planning aspects?

The goal is to walk you through 15 simple and stress free steps, from ideas to bookings and from packing to walking out the door. We’ll take you on a journey from idea to reality.

Personally, when we plan a trip, we know that breaking the process up into sections works best. We feel less overwhelmed when we plan in manageable pieces.

Follow the steps in this guide and you’ll see just how easy planning a trip can be. Let’s travel plan!

The Travel Planning Rollercoaster

Planning any vacation is like being on a rollercoaster called the Emotion Overload. In the beginning the rollercoaster climbs slowly, building your excitement before plummeting into overwhelmed anxiety.

The second climb is determination and hard work, followed by a loop de loop as information spins around your brain in circles.

And just when it seems the ride will never end, the carriage comes to an abrupt halt: your plans are finally ready.

Break Up Planning A Trip Into 3 Sections

We are all different. Genetics, personality traits, habits and attitudes make us all unique. But although we are all unique, common patterns emerge among travelers.

Most long term travelers tend to book the first week or month in detail. Once comfortable with the whole idea of backpacker life, they tend to plan just a few days in advance each time they move.

Because who knows what might come up? Those taking shorter trips, such as a 2 week vacation, typically plan almost all specific details in advance.

Because who wants to lose valuable time planning what to do that day with just 2 weeks away from work

No matter how you prefer to travel or how long you intend to travel, the planning process can always be broken down into 3 manageable sections. You will make life easier and less like your brain might explode.

Plan, Book And Pack

These 3 travel planning sections encompass the same repetitive processes we all follow, every time we travel. When we repeat them enough times, they become autonomous.

You plan your travel goals, you book the essentials, you pack your bags and you go.

But even when taken back to basics, each travel planning section can be time consuming, frustrating and overwhelming. We know from first hand experience when planning multiple long term travel routes.

The key is to break down each travel planning section into smaller, easier to accomplish steps. That way you will eliminate stress and feel the positive reinforcement each time you complete a step.

Follow the easily achievable steps listed below within each travel planning section. Begin to plan your trip in advance, take each step one at a time and we guarantee you will avoid feeling overwhelmed.

All you need to do then is watch your dream trip create itself before your eyes.

Need help with packing? You might like to use our ultimate travel packing resource .

Section 1: Establish Your Travel Goals

Let’s start at the beginning, the daydream stage.

You know it’s time for a vacation or a long term trip but right now you’re just floating ideas around.

Ask yourself these important travel planning questions (H and 5 W’s):

• How much time will you spend traveling?
• When do you want to leave?
• Who will you travel with?
• What shape are your finances in?
• Where in the world do you want to go?
• Why is it so difficult to save up for your trip?

This is one of our favorite parts of planning a trip because everything sounds wonderful! But before you can book or pack for your potential trip, you need to figure out the basics.

Research Is Key To Planning Effectively

The fundamentals of how to plan a trip begin and end with research.

Every aspect of your plans will require research, from booking flights to buying travel insurance and from packing your bags to visa requirements.

But research starts all the way back at the beginning, before e-tickets arrive in your iPhone wallet and you’re debating between packing your tan vs black shoes.

Research begins with deciding on the most basic of travel planning principles. But don’t confuse basic with a lack of importance. The goals you set at this stage will consequently shape your entire trip.

You will spend a lot of time on google, the same as we do before every trip. If you embrace the research you will do just fine.

By reading this post you are already well into establishing your travel goals and researching travel planning techniques.

That gives you a hand up over other travelers.

You will be more prepared and ultimately have a better trip. The first section of travel planning is designed for you to turn daydreams into actionable reality.

By the end of this section, you will know everything you need to know about the trip you’re going to take. Then, you can start booking!

Consider Your Travel Limitations

We don’t want to rain on your parade but it is critical at this point to manage your expectations and be aware of your travel limitations.

Every one of us is guilty of getting carried away in life, but when it comes to travel planning, be very careful not to take on more than you can chew. Or afford.

Our advice at this stage is to be honest and realistic about what you think is achievable.

• Can you realistically finance a trip to country X and city Y with your budget?
• Is it safe to go to hiking in National Park Z in Winter?
• Do you really want to travel solo or would you prefer company?
• Can you quit your job sooner and still afford your year around the world?
• Are you able to squeeze and extra few holiday days out of your job?

1. How Much Time Do You Spend Traveling?

The thrill of choosing where you want to go on vacation or long term travel is by far the most exciting part of planning a trip. There’s no question about that.

However, before you conjure up your dream Vietnam itinerary or US road trip route , the first piece of the planning puzzle is determining how much time you have on your side.

Time is one aspect of life no amount of money can control.

• On a short beach or hiking vacation from work, will you travel for 7 days, 10 days or 14 days?
• Are you able to take a 3 month sabbatical to backpack South East Asia?
• Or maybe you’ve been thinking about quitting your job to travel without an end date in mind?
• Are your dates flexible or do you have to stick to specific timeframes?
• Do you work remotely or at a physical location?
• Are the kids back in school on Monday morning?

Carefully consider the time you have available and remember there are implications to consider with the amount of time you allocate for your trip.

Example : You will need more money to finance a 4 month trip when compared to 2 months. It sounds obvious, but the point is to ensure you get the balance right between time and travel funds.

Once you establish the amount of time and any specific dates you have to play with, move onto the next planning steps.

2. When Do You Plan To Leave On Your Trip?

The date you are aiming to leave on your trip is vitally important to your personal travel planning process.

Are you planning a trip way in advance? Or are you last minute planning? The subsequent steps will change focus depending on the answer to those questions.

For those planning a last minute spontaneous trip, you will need to double down and get to work.

Conversely, if you are planning a summer vacation that’s 6 months out, you can relax and take each of the plan a trip step slowly.

It is important to remember that people work more efficiently in different ways.

For us, Kristen works more efficiently when planning early and taking things at a gentle pace, whereas Mark works best under pressure with the clock ticking.

Timing Is Crucial

Consider the timing of your proposed trip.

You will have to account for high, shoulder or low season as well as weather conditions for the time of year you visit and finances will be impacted by how well you plan your leaving date.

Example : Your trip is shaping up to be a 3 week European adventure in Summer. You better believe it is going to cost you! Would you be better off planning to leave in Spring or Fall to suit your budget more appropriately?

If you plan to quit your job in 6 months and travel the world for a year, now is the time to get stuck into planning. A year is a long time and the world is a big place.

Leaving a trip like this until the last minute means you could risk missing out on once in a lifetime opportunities.

Working out the most effective time leave on your adventure gives you the framework to set achievable planning and financial  goals . 

Remind yourself of the 7 P’s of planning: Piss Poor Planning Promotes Piss Poor Performance.

3. Who Do You Plan To Travel With?

Chances are high you already know exactly who you will travel with before you begin to plan a trip. Maybe you’re going on a family holiday or a romantic couples weekend getaway ?

In which case, your travel partners are nailed on. The same applies for us. We always travel as a couple which makes Step 3 obsolete when we plan a trip. 

However, many travelers planning trips are undecided between exploring solo or with a friend.

Our world adventures have enabled us to meet hundreds of others traveling. Solo travelers and those traveling as couples or larger groups.

There are pros and cons to all types of travel, just like most things in life.

The important thing to understand for first time travelers who feel anxious about traveling solo is that you will meet people along the way. Even as a couple, you will meet dozens of other couples on longer trips, particularly in Asia and South America.

So, don’t be afraid to plan your dream trip if you don’t have anyone to travel with initially, you will make a ton of friends on the road.

4. What Shape Are Your Finances In?

Working out a rough travel budget is arguably the most important aspect of planning any trip. That remains true if you are leaving tomorrow or in a year.

Take a cautious approach rather than an overly optimistic approach. You will spend more money than you think, trust us on that one.

It’s better to have money left over than run out of cash a long way from home. We’ve seen it happen.

• How much money do you currently have saved up for your trip?
• How much money can you save between now and the date you plan to leave?
• Do you need to get a second job or a second income to bulk your budget out?
• Do you have any cash in reserve in case of emergency?

Before you start dreaming of your 2 week luxury beach vacation to the Maldives or 3 months backpacking through Australia and New Zealand, you need to be realistic about your budget.

Travel Smarter, Not Harder

A good rule of thumb is to consider yours destinations around your budget.

Instead, consider your budget and travel to a place where that same amount of money will allow you to have a much better experience.

See how much we spent in 1 month in Vietnam to use as a reference for travel costs.

If you are planning a short vacation, you will have much more control over finances. You know you’re going to get paid from your job again, so a splurge isn’t out of the question.

In contrast, long term travelers will constantly be checking finances. Once they leave for their trip – that digital bank balance value will decrease every single day until the end.

Travel Tip : When planning a trip around your budget, always always always leave some room for buffer in case of emergency. We’re all used to living to our means and it’s easy to plan down to the last penny but trust us, you never know when you might need a spare US$ 100.

5. Where Do You Plan To Travel?

Now and only now, despite wanting nothing else but to start planning your travel itinerary. It is time to plan your travel destination and route.

You will thank us for leaving you hanging this long because now you have a firm grasp on your travel budget, whether you will be traveling alone or with a group, how long you can travel for and when you want to leave.

Here are some of our top travel inspiration suggestions :

• Grand Teton and Yellowstone National Parks in Wyoming, USA.
• Budapest is a wonderful European city break.
• New York State Parks like Letchworth and Buttermilk Falls are perfect day trips.
• The Atacama Desert in Chile is mind blowing.
• Los Angeles , San Francisco and San Diego are awesome cities to discover.
• Andalusia in Spain is a stunning region to explore.
• Pacific Coast Highway , Utah and South Dakota  are epic road trips.

The beauty of leaving this step until you know your budget is having the ability to plan your vacation or itinerary with a clear understanding of which places are feasible and which places you will have to exclude based on price, distance, safety and so on.

Planning travel itineraries takes a lot of work. We find it to be our favorite and least favorite part of traveling – in equal measure! Excitement and frustration.

It is vital you consider public transport routes, airports, safety, hotel availability, time of year, activities on offer, food and so much more.

Choosing A Travel Route

A question we often get asked is: “How do you know where you want to go?”

We do something our ancestors have been doing for over 2000 years: Look at a map!

Seriously, buy a huge map and stick it on your wall. Study each continent and indicate places you would love to visit using pins or colored sticky notes.

If looking at maps doesn’t help, here are some excellent alternatives to find travel inspiration:

• Read the wide range of destinations we write about on our travel blog !
• Read other blogs too. There are hundreds of fantastic first hand resources on the internet written by people who have been to the places you want to visit.
• Change up your google searches to ‘the best place to travel in X year’ or ‘the most obscure travel destinations’.
• Be creative, look for specific events, festivals or concerts around the world.

Once you have a shortlist of dream destinations, fire up google maps and prepare to lose yourself for hours. Design mock travel itineraries lasting 10 days, 2 weeks, a month, 3 months or however long you plan to travel.

6. Why Is It So Hard To Save For Your Trip?

You’ve meticulously planned your next adventure. Now, you need to stump up the cash to pay for it.

Whether you are going on a one week trekking holiday, a one month live aboard scuba diving course or traveling through Africa and the Middle East for six months, you will need to save up enough money to pay for the pleasure.

You already worked out your finances and travel plans in steps 4 and 5, so you have an actionable target to reach. Is your departure date 3 months away? 6 months? A year?

However far ahead you plan to leave, you might need to put a savings process in place to make up the difference.

Saving for vacations or long term travel is HARD. Your excitement is at fever pitch but time seems to stand still. Days at work start to drag more and more the closer you get to the big day.

Be Disciplined

The key to financial success can be found in one simple word, Discipline .

It’s easy to start well with the best intentions but it’s equally as easy to lose focus. Put yourself on a strict no-spending regime if you don’t have the money in savings to pay for travel costs in advance.

Make judgement calls on every single expenditure – is it want or need? Do you want that thing or do you genuinely need it?

If it’s a want, don’t spend the money, save it. Be disciplined .

Once your bank account begins to swell, fight the temptation to ‘treat yourself’. If you think you won’t be tempted, think again. 

That 80″ TV you wanted is only US$ 1,000 and you now have 10 of those saved for your trip – can you get by on US$ 9,000?

No you can’t! Put the TV back! Be disciplined .

Plan A Trip Section 1 Complete: Your Tentative Travel Plans Are In Place

You are officially one third of the way towards being travel ready.

There are more challenges to come but you’ve nailed down the hardest part of travel planning.

Narrowing down where to visit and formulating the perfect itinerary is by far the most difficult part of planning a trip for us.

The word perfect was used for a reason, we both have FOMO (fear of missing out) so it takes us an age to finalize our trips.

With the whole world as your travel option, deciding where to go and where not to go can be overwhelming.

Personally, we just take it one step at a time based on our budget and places on our travel bucket list. We systematically include and exclude places, activities and routes until we agree on a winning formula.

Do not feel disheartened when you think you’ve cracked your route and budget but for whatever reason it just doesn’t work out. Go back to the drawing board and start again fresh. You will end up with an even better itinerary.

Section 2: Take Action + Book

We can all daydream about vacations or backpacking the world for a year. Or imagine ourselves lounging on a beautiful powdery white sand beach in Thailand  and hiking into the Grand Canyon .

But until you bite the bullet, until you commit by clicking the buy now button on flights and hotels, a dream is all it will be.

Once you take that giant leap, it becomes tangible.

How many times have you planned a travel route mentally and thought about how amazing it would be and all the things you would do on your trip only to snap back to reality in the office?

Be brave and courageous. Take the plunge and book the important elements of your travel plan. Does this sound like a good story?

“Well, I was going to book a life changing 3 month backpacking trip through South America, but didn’t bother in the end.” That sounds like missed opportunity to us!

Myths About Booking In Advance

Like many other things in life, travel planning gets easier with experience. You learn which aspects of the way you planned and booked your trip worked and which aspects caused problems or lost you money.

However, one thing even the most savvy or accomplished traveler doesn’t always get right is how much of the trip to book in advance.

Here’s the problem travelers face on every trip:

If you book in advance, you plan ahead, book all hotels, buses, trains, activities and flights on your trip.

But what happens? You have no flexibility. If you love a place, you can’t stay longer. If you hate a place, you can’t leave immediately.

And if you don’t book in advance, you plan nothing and have complete flexibility. But you spend all of your travel days booking the next place to stay that night or your flight the next day.

Last minute flights and hotels will have far fewer options and may have seriously inflated prices.

How To Successfully Book A Trip

Here are a few tips to help you book your next trip:

• Find the perfect balance between being organized and flexible.
• Book all of your major trans-continental long haul flights before you leave home.
• Book any hotel splurges you have identified.
• Book any bucket list activities (such as W Trek in Chile) in advance.
• Leave the rest of your trip open ended.

We meet travelers with binders full of confirmation documents who prefer to plan the entire trip down to the ground, even dinner reservations.

Then there are those who prefer to book nothing more than a one way flight and decide everything on the fly (pun intended).

There is no one size fits all best practice or answer to this relentless travel quandary. It depends entirely on your own preferred travel style.

7. Book Your Major Flights To Seal The Deal

Now the real work can begin.

Booking your first flight is the single most exciting and nerve racking moment of travel planning. In one single moment of commitment, you turn your daydream into a reality.

There are numerous flight searching platforms and you can use any you prefer. We personally use – every time we fly and recommend to our friends and family:  Skyscanner .

We’ve used each of the major flight search engines and we find Skyscanner to offer the easiest user experience, have the most flight options and consistently lowest prices.

But our favorite aspects of Skyscanner are having the ability (and flexibility) to search for flights by whole month and whole country.

Example: Let’s say you want to fly New York to London.

Instead of selecting an exact date with +/- 3 days (which is what most flight searches offer) you can select by whole month of May for example.

A flight calendar will show the prices of flights on every day that month and between all airports in New York / London.

Check flights with Skyscanner here and start searching for your next flight.

Avoid Flight Price Myths

Booking flights can go one of two ways:

• You prefer to search for a flight, find one at a price you feel is fair and book it. 
• You are the type who prefers flight price roulette, playing the algorithm game.

But the thing is you can save money on flights if you put in some research and effort. That being said, there are a lot of myths and legends about booking flights.

Booking International flights on a Tuesday or domestic flights on a Sunday will save big money. Not necessarily true. Prices fluctuate many times a day, week and month.

Clearing cookies and searching incognito will save money. Unfortunately not, no evidence to support that.

Quick Tips On Booking Flights

Our number one tip for booking flights is to be flexible. That’s the way you will save big money.

Look at prices around the dates you want to fly using Skyscanner, you will see how drastically different they can be.

Book your long haul flights as far in advance as possible. The last thing you want is a mammoth cost on your flight home.

Keep an eye on prices 9 months in advance, 6 months 3 months in advance, 1 month in advance and last minute. Watch how much they fluctuate over time.

Research thoroughly, search regularly and build up patterns of prices.

Put flight alerts on specific flights of interest to you. You will receive notifications of changes.

If you see a flight you want and it’s cheap, book it! Don’t wait for it drop by US$ 5 because you’ll find it will go up by US$ 50 instead. Know the right time to pull the trigger.

Flight booking search engines are built on algorithms like everything else online. The key is not to outsmart them, just work them to your advantage.

READ MORE : How to book cheap flight when you travel

8. Book Ground Transport

Booking ground transport in advance depends on where in the world you are traveling, the timing of your trip, the length of your trip and how rigid and flexible you plan to travel.

Example : When we traveled 3 months in South America, we booked a 24 hour bus from Bariloche to El Chalten in Argentina before we left the UK. But we did not book any sleeper buses or trains in Vietnam in advance.

We visited Argentina in January, during Peak Season. Flights from Bariloche to El Calafate were expensive (and a bus to El Chalten is required) so we took the much cheaper bus.

The bus books up in advance and we wanted to guarantee seats so we booked in advance.

Conversely, we visited Northern and Central Vietnam in October and knew we would be able to jump on any bus or train we wanted. No need to sacrifice flexibility.

Most Cost Effective Transport Methods By Region

• Europe – Cheap budget flights with Ryanair, EasyJet etc between countries / Trains within countries.
• SE Asia – Cheap flights with Jetstar, VietJet, AirAsia, Scoot, LionAir, TigerAir etc between countries / Sleeper Trains & Buses within countries.
• South America – Flights hit and miss for price. We found Chile and Peru had cheaper flights than Argentina. Best way to get around is by Bus but be aware, some of them are LONG!
• North America – Road trip is the best way to explore. Buy a cheap second hand car or hire a car drive point A to B. Trains and domestic flights are expensive. Traveling by bus is a cheap option but not a great one.

The take home is to understand the region you plan to travel through.

How are public transport prices impacted by season? Variations in prices if booking in advance vs last minute?

Example : Let’s say you’re traveling Europe by train but not Interrailing. Booking trains in advance WILL save you money. Do not leave European train bookings until the last minute.

By researching and understanding these things, you can quite literally rescue your travel budget from total annihilation.

If you prefer to drive yourself around a new place to taking public transport, always check prices for hire cars with Rental Cars for most options and best value.

9. Book Accommodation

Booking accommodation can be both extremely rewarding and extremely frustrating.

Some travelers embrace the best deals hunt, whereas others despise losing time trawling through endless lists of hotel prices.

As with all other aspects of travel planning, the key is to find the right balance between how much time you invest and how much money you can save.

There are a limited amount of flights you can choose between, right?

It’s the opposite for accommodation, there are SO many options for where you will sleep at night, no matter where you travel.

If you let it, this process will overwhelm you within seconds. How do you choose between 1000 hotels? When do you stop searching for an even better deal?

The scenario of your trip will affect the benefits of booking hotels in advance.

Example : Beach vacations and resort hotel complexes can go either way. Sometimes you can pick up big money saving last minute deals. It’s a risk but it can pay off.

However, if you’re on a tight budget and backpacking for a month through Thailand in low or shoulder season, it would be worth turning up in person to negotiate a better deal.

Use Hotel Booking Search Engines

Something we find fascinating when we meet travelers on the road is the diversity of platforms everyone uses to book accommodation.

Some swear by Airbnb, others use Agoda or Hostelworld and a high proportion use Booking.com. Personally, we use Booking.com to book our hotels.

We have been using Booking for years and still to this day we are staggered by how many hotel owners pull faces at us or make comments like ‘wow, you guys must have that booking genius thing, this is the lowest price I’ve seen.

We do have Booking Genius Level 3 and you can have it too by simply creating a free account and booking your hotels with Booking.com .

The same applies to Hotels.com, Agoda, Airbnb, Priceline and many others. Find a hotel booking service you like, create an account and reap the loyalty benefits.

That’s not to say hotel search engines have the best prices period.

We ask certain hotels for a price directly and if it’s more than what we can see on our Booking.com app, we simply book a room on our app right at the check in desk.

Quick Tips For Booking Hotels

Similarly to booking ground transport at the trip planning stages, we only book certain hotels in advance before we travel.

Typically, we will book hotels as we go to allow total flexibility. However, there are three scenarios when we book hotels in advance:

• If we plan to visit a big city like London, New York City , Hong Kong or Dubai in shoulder or high season.
• When planning itineraries including rural N ational Park s with limited hotel options.
• Big splurges on a luxury hotel so our travel budget doesn’t take a huge mid-trip pounding.

When searching for hotels, always use filters and sorting to cut through the crap and display exactly what you are interested in.

Search engines by default will display hotels based on featured. So what is featured?

It is hotel search engines listing hotels in their own order, but we like to sort by user rating and review count.

If a hotel has 2,500 reviews and a guest review score of 8.7, we would add it to our shortlist.

Once we have enough hotels in a shortlist we look at their locations, nearby amenities, nearby major attractions and transport hubs etc.

READ MORE : How to book cheap hotels for travel

10. Book Bucket List Experiences

Your final bookings at this stage of planning your trip are reserved for any bucket list experiences.

You’ve planned a route through a country or continent, so you should know all of the bucket list places you will be visiting. However, unless you research thoroughly, there’s a small chance you might miss something.

Life is about learning from mistakes.

One of ours when traveling Europe was when we visited Interlaken and Grindelwald in Switzerland but we hadn’t researched things to do before hand.

So we didn’t know about the Jungfrau rack railway line through the Eiger to the top of Europe at 3,454m. Once we discovered it, we’d already spent our allocated budget which isn’t difficult in Switzerland.

Plan major activities ahead. Make a spreadsheet or a checklist, even book some ahead of time if you have to or prefer to plan your whole trip in advance.

The more planning you do in advance, the less you will miss on the road. There are times when you will have no choice but to plan months ahead.

A few examples are the W trek in Torres del Paine (Chile), Half Dome hike at Yosemite National Park (California) and hiking down the Narrows at Zion National Park (Utah).

Not planning ahead will result in missing something epic. If you don’t typically plan things like this in advance, now is the time to learn some new core skills.

Section 2 Complete: Major Bookings Are Made

You’re almost over the hill and it’s plain sailing from here. The hard work has paid off, now all that’s left is preparing and packing for the adventure that awaits you.

Booking flights, transport, hotels and activities is part of the travel planning experience.

Try to enjoy the process. If you feel overwhelmed at any point, step away for a few hours or days. That is a tried and tested method of successfully planning a trip.

There have been times where we’ve had to walk away from planning for a day or two.

Remember, you can book hotels anywhere at any time, you don’t always have to book your entire trip before you leave. 

If there’s one particular leg of your journey where you can’t quite make transport work or there are no cheap hotels available, just go back a few steps and alter your route accordingly.

This is a common travel planning stumbling block. 

It can be infuriating to have a route perfected, only for something not to work and find yourself back at the drawing board.

But consider this, would you rather be at home with this problem? Or in a foreign city with no idea where to go next, how to get there or where to sleep that night?

Section 3: Prepare And Pack

You’re on the home stretch. There are just a few important admin tasks to complete before you can finally say you are ready to leave on your trip.

Get stuck into these last few steps as soon as possible, tick the boxes, put your feet up and enjoy a nice cup of Yorkshire tea.

Section 3 of travel planning is about giving yourself the best return on your expenses, travel safety, insuring your property and packing the right gear for your trip. 

It would be easy to switch off once you’ve secured your important bookings but you would be shooting yourself in the foot.

Instead, keep the ball rolling into this final section. Use the momentum to make the best choices possible as you complete your travel planning process.

11. Travel Rewards Credit Cards

You might be from a country where paying with debit and credit cards is the norm. Heck, you probably even pay for things with your phone these days.

However, when you travel through certain regions, such as parts of South East Asia, you won’t always be able to pay for goods and services with your cards.

Cash is often king in developing countries or countries with few tourists.

Example : We spent a month traveling North/Central Vietnam and can count on 1 hand the amount of times we paid for anything using a credit card. In order to withdraw cash from ATM’s without incurring a fee, we used our travel rewards credit card.

So, aside from always carrying a handful of US dollars in cash as a safety net, here’s the best money saving advice for any trip you ever take abroad, limit the amount you use your debit card.

If you use your debit account, you can kiss goodbye to your travel budget. The local bank will charge you a fee and your bank at home will charge you a hefty fee. Double whammy. Not fun.

What To Do Before Your Trip

Sign up for a no foreign transaction fee on all withdrawals and purchases travel rewards credit card.

On longer trips you will be taking money out of ATM’s regularly. Local ATM withdrawals will yield better exchange rates than airport exchanges.

Always choose local currency when withdrawing money, not your home country currency.

Research the best travel rewards card before you leave on your trip. Residents of the US are fortunate because competition is fierce, which drives fantastic offers on travel credit cards.

At a minimum, you should be able to pick up a travel rewards credit card giving you 1.5% cash back on all purchases and withdrawals.

Some offer points instead of cash back, which can be saved and used to pay for a flight later in your trip. Look for any special points and bonuses for spending X amount of money in Y amount of time.

Choose the card that offers the best perks for your travel style.

Example : Bank A will give you 1,500 points bonus if you spend US$ 3,000 within 90 days. Those bonus points equal US$ 150 that you can put towards a flight.

12. Tell The Bank About Your Travel Plans

It would blow your mind if we told you the amount of people we meet traveling the world who have experienced blocked credit cards.

Blocked cards in turn lead to no money and expensive phone calls back home to unblock said cards.

The banks are doing it for your protection but when you’re stuck in the back of beyond and can’t pay for anything or withdraw money, you will be in trouble.

Example : You have a Bank of America checking account, a Capital One Venture travel rewards card and an American Express travel card, you need to tell every one of those banks what your rough travel plans are.

It doesn’t hurt to keep them updated as you travel because plans can change.

We will contact our banks each time we move to a new continent and give them a rough idea of the countries we intend to visit, plus an estimated duration. Remember the 7 P’s of planning.

13. Get Travel Insurance

We’re not going to frighten you into buying travel insurance with gruesome tales. We’re simply going to say it is not worth the risk to travel without insurance.

You may be debating running the risk because insurance can be expensive.

We understand, it’s a bit of a blow when you think all your costs are nailed on the head and you see how much travel insurance is going to set you back.

But believe us, skipping it is not the smart move. Especially if you are backpacking for longer periods. Knock on wood, nothing serious has happened to us yet on the road.

No lost backpacks, no serious injuries, no muggings. But that could change at any moment, all it takes is being in the wrong place at the wrong time.

Travel Insurance Is Worth The Peace Of Mind

Could you imagine the cost involved in being repatriated to America with a serious illness or injury sustained on the other side of the planet? No insurance would leave you in financial despair for years.

Example : You’ve just bought a brand new Sony A7R IV mirrorless camera for US$ 3,000 for your trip and you lose it or have it stolen on your first day traveling. You don’t have insurance. Imagine the pain!

There are plenty of travel insurance providers, such as Allianz, AIG and Travelex but right now we use and highly recommend World Nomads.

The company was created by travelers for travelers and they will tailor an insurance plan to suit your trip. You can get a free quote and choose between Standard or Explorer plans.

Be sure to do your own research but use World Nomads as your reference. See if you can get better coverage.

14. Check For Last Minute Travel Bargains

This is where we hope you don’t find an amazing last minute deal that’s US$ 200 cheaper than what you booked back in section 2.

Last minute deals are a gamble. Sometimes they pay off but mostly, they don’t. Never leave any of your major flight routes or bucket list activities until the last minute.

It’s always worth keeping an eye on hotel and flight prices, even for things you already booked that may include free cancellations or free changes to the booking.

If you can pick up the odd money saving last minute bargain, great. But don’t leave your entire trip to chance.

In the days leading up to your departure, check prices on (non-major) flights, trains, hotels and tours that you are interested in taking.

There are always flash sales on things, it’s often a case of being fortunate enough to stumble across them at the right time.

Here’s something important to remember if you started planning your trip months ago. High season might have moved into shoulder season or low season in a place you want to go.

But be aware that the opposite may also occur.

You could have planned on last minute deals because when you were researching the prices looked amazing, only to have unwittingly transitioned into peak season for the place you are visiting.

Last minute deals are going to cost you and your options will be greatly diminished in peak season.

15. Pack Yours Bags It’s Time To Leave

Your travel plans are in place, you’ve booked the important things and prepared efficiently. All you need to do now is pick the perfect backpack and fill it with the right gear for your destination.

If you think you can handle traveling with just 40L of space which means you can carry on to flights, don’t miss this review of our top rated travel backpack, Osprey Farpoint 40 .

For those who will carry a larger main pack and need a second smaller backpack to carry on, read our review of the innovative and versatile backpack perfect for travel photographers:  Peak Design Everyday Backpack .

We won’t go into a huge amount of detail with this planning step. Instead, you can find all you need to know about packing for your trips in our detailed  Travel Packing resource.

Here are a few addition packing tips for your trip:

• Be sure to pack according to where you’re going. If there are varying climates on your itinerary, pack for warm and cold weather conditions, even if that means taking a bigger backpack.
• Pack carefully, make sure every single item is fit for multi-purpose use. Do not pack fancy shirts and jeans if you will only use them once, you will end up throwing them out half way through your trip.
• We all have our own dress styles and preferences but our best advice for packing is to take plenty of comfortable gear.

Just remember, the most successful travel planners are the ones who can accept when they need to take a few steps back in order to take many steps forward.

More Travel Resources

• E-Books – Shop our travel guidebooks
• Packing List – The ultimate travel packing list
• Gifts – The best gifts for a traveler

Want more travel content?  Head to our  Travel Blog to discover new destinations around the world.

We hope these 15 steps help you plan the perfect trip!

Please let us know if you have any questions about this trip planning guide in the comments below.

Happy Travels ,

Mark and Kristen

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All Rights Reserved © Where Are Those Morgans, LLC. Republishing this article and/or any of its contents (text, photography, maps, graphics, etc.) in whole or in part is strictly prohibited.

Mark and Kristen Morgan are travel, hiking and photography experts. Over the last 6 years traveling full time, they have explored more than 40 countries and 30 US states.

Where Are Those Morgans has been featured in USA Today, Gestalten, Get Your Guide, CityPASS and Condé Nast Traveler along with various other publications. Read more about us .

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Key travel tips you need to know — whether you’re a first-time or frequent traveler

The holiday travel season is fully upon us. The Transportation Security Administration expects to screen a record number of passengers this Christmas, and the TSA already broke a daily record. They screened a whopping 2.9 million travelers on Nov. 26, 2023, alone ... the most passengers ever screened in a single day.

As millions of travelers take trips by plane , cruise ship or road , we've gathered some essential travel tips on how best to book and enjoy your journeys.

Whether you're an occasional road-tripper or a frequent globe-trotter, these TPG-backed top travel tips can help you avoid unnecessary headaches when you spend time away from home.

How to find travel deals

Flexibility is key when it comes to finding cheap airfare any time of year.

Changing your arrival or departure date by a single day can save you hundreds of dollars on airfare. If you don't mind altering your family's plans slightly, consider booking travel directly on major holidays like the Fourth of July, Thanksgiving and Christmas for cheaper prices and thinner airport crowds.

One of our favorite tools at TPG for finding deals is Google Flights . You can use the search field to find the cheapest (or best) flights. Google will also give you a historical view of how prices have ranged and will even send you email alerts if fares jump or drop on specific routes you've selected.

It also has some fun tools you can use to find a cheap destination. By clicking the "Explore" button on the sidebar and putting your departure airport, Google will give you a map or list view of the most wallet-friendly destinations.

However, Google isn't the only place to find deals: TPG publishes regular deal alerts. You can sign up for Twitter alerts and subscribe to our daily newsletter for the latest deals news.

Don't sleep on mileage awards, either. If you've been hoarding miles during the pandemic, it's time to spend them. Cash prices are high, so it can be a good time to burn those miles.

No matter how much you think you know about redeeming miles for flights , there are always new tips and tricks for turning those earnings into dream trips. Turn to TPG for guidance on sweet spots for redemptions. Sites like ExpertFlyer (part of Red Ventures, like TPG) supply additional redemption ideas or even business class upgrade inventory.

You may even want to consult a travel agent to get access to special deals that aren't available anywhere else. Travel agents can sometimes get you extra perks at hotels or even cheaper business-class airfare to your dream destination.

Be your own best advocate

Since there are still air traffic controller shortages and little room for error in the system these days, travelers have to be their own best advocates.

There are ways to get ahead of any possible travel nightmares.

First, be smart when booking. Try to find a nonstop flight rather than one with connections, even if it costs a little more. You'll eliminate the risk of missing connections and lessen the chance of having your luggage go in a different direction than you during a transfer.

You could also take one of the first flights of the day, as those are least likely to face afternoon thunderstorms and most likely to depart on time. Read our article 5 reasons to book the first flight of the day for all the data.

Related: Your flight is canceled or delayed – here's what you should do next

Download your airline's mobile app to keep track of potential flight delays in real time. The airline app is a secret weapon in case things go wrong. Not only will you know when boarding starts, but you'll also learn of any delays first. Some airlines allow you to even rebook yourself in the app.

If your flight is canceled, you'll want to beat everyone else on your flight who is also looking to get rebooked.

We recommend heading for the customer service desk (or lounge desk if you have access). You could also get on the phone with the airline or contact them via social media if there's a delay . Sometimes, an airline's Twitter representative will help you faster than a phone or in-person agent can. You have to use every tool at your disposal when things go south.

Many airlines also now have live chat capabilities to help navigate delays and cancellations.

I always have an alternate plan (or two) in the back of my mind in case a flight gets canceled or delayed. I also look to see what other airlines are flying the route I'm booked in case something goes awry. This way, I'll know what to ask for if I need to be rebooked.

Also, save all the receipts for the expenses you incur during delays or cancellations. You'll want excellent documentation in the case of meltdowns like the one Southwest passengers experienced during the holidays .

If you're stuck at an airport for an extended period, seek out your airport's secret quiet spaces for a brief escape from the travel chaos.

Get Global Entry and/or TSA PreCheck

One of our favorite ways to speed through the airport and avoid those summertime mega lines is via Trusted Traveler programs like TSA PreCheck and Global Entry .

Essentially, the government pre-screens you for security and thus you save a bit of time during your travels. You'll need to apply ahead of time and pay a fee. The great news, however, is that many credit cards will give you a statement credit for these fees. TSA PreCheck is a $78 application fee for five years, and Global Entry is $100.

Related: 7 ways to get Global Entry, TSA PreCheck and/or Clear for free

TSA PreCheck allows you to speed through airport security without removing your shoes, laptops or liquids. With Global Entry , you can breeze through customs when you return from an international trip.

If you have the time, going for Global Entry rather than simply TSA PreCheck makes sense. Global Entry requires an interview with Customs and Border Patrol ahead of time, but once you're approved, TSA PreCheck will be included.

Get Clear for the ultimate security trifecta

The other security tool we recommend you have in your travel toolbelt is Clear .

Related: Why you should get TSA PreCheck and Clear

The expedited security program allows you to bypass long security lines by using a separate lane at many airports. You'll approach a kiosk where your identity is confirmed via an iris scan or fingerprint. A Clear employee will then escort you to the front of the security screening line.

A Clear membership combined with TSA PreCheck will enable you to go to even shorter lines at some airports with designated Clear/PreCheck lines. Clear isn't perfect at all airports where it's so popular, and there are now long lines (cough, Atlanta). However, it will still generally lead to shorter lines overall.

Related: Guide to using the Amex Platinum Clear benefit

Make copies of your important documents

Make digital and hard copies of all your important travel-related documents. Start by photographing your driver's license, your state ID and/or your passport.

You should have copies of your IDs in your phone's library in case you get separated from the actual document. Sometimes, it also helps in a pinch if you are asked for ID, and you didn't bring the hard copy. For example, I was recently asked for my ID to enter One Vanderbilt to have dinner at the new American Express Centurion Lounge in New York. The receptionist would have accepted a photograph of the ID if I didn't have the physical document.

TPG also recommends having an actual photocopy in a separate place. Editor Kristy Tolley says she stores a hard copy in a separate place from where she keeps her passport in case she loses a bag. "I also leave a copy of it at home if I'm traveling alone," she said.

Check expiration dates

If you aren't 100% certain of the expiration date of your passport and other travel documents, go check them now. Renewing passports takes time, and some countries require six months of future passport validity to allow entry. Remember that child passports expire every five years, which can sneak up on you.

Related: How and when to renew your passport

Double-checking the expiration dates for your driver's licenses and state IDs is also a good idea. Remember that TSA checks the expiration dates on your documents when they screen you for security. Don't forget to check the expiration dates for your Trusted Traveler programs like Global Entry, Clear and TSA PreCheck, too. It can take a while to get a Global Entry interview appointment if you need one to renew.

Few things are worse than getting to the front of the security line and realizing the PreCheck mark is gone from your boarding pass.

Finally, check the entry requirements if you are traveling internationally. Some countries require visas that you must acquire before arrival.

Consider travel protection

When booking your travel, try to use a credit card that offers some built-in travel protection . Many credit cards, including TPG favorites like the Chase Sapphire Reserve or The Platinum Card® from American Express , offer this when you use those cards to purchase your airfare and similar.

Related: Best credit cards for trip delays and cancellations

If the coverage offered by your credit card isn't enough, you might also want to purchase travel insurance . These policies can sometimes go beyond trip cancellations to cover things like medical evacuations. Warning: Read the fine print on any extra policies very carefully to ensure it covers the situations that matter the most to you.

Those who frequently travel abroad may want to consider purchasing an annual travel insurance policy instead of buying one on a trip-by-trip basis. Some TPG staffers purchase annual policies because of the cost savings for multiple trips. Some will find having an annual policy is easier than juggling separate policies or various credit card coverage terms and conditions.

Tips for your luggage

TPG has a ton of tips when it comes to luggage.

First and foremost, try to be on "team carry-on" whenever possible. If you don't check baggage, you are much less likely to become separated from it. Many of us at TPG refuse to check luggage except under extreme circumstances.

Of course, other folks with families or those embarking on long journeys may still want to check bags. If that's the case for you, you can still do many things to lessen the chance you get separated from your stuff. For example, make sure your luggage is in good working order, your contact info is attached, the bag is within the weight limits, you get to the airport early (but not too early) to check it and confirm your luggage is tagged to the right destination or connection.

Related: 7 tips to keep the airline from losing your luggage

After last year's baggage delays and luggage disasters , we strongly suggest you put Apple AirTags (or the Android equivalent ) into your luggage so you can track your items if they go missing .

If you check a bag, keep extra medicine or medical supplies in your carry-on bag in case your luggage goes missing or gets delayed. "As a diabetic, I keep a tiny emergency kit in my backpack with enough supplies to keep me going in an emergency," TPG writer Tanner Saunders said.

Former TPG credit card writer Ryan Smith also offered words of advice regarding luggage. "The last items you pack in your carry-on will be most accessible, so use this for your passport, ID, ticket, headphones or whatever else you need during the trip," he said. By making sure those items you'll use most are easiest to reach, you'll save yourself the hassle of having to dig around (or partially unpack) your bag to grab what you need.

Finally, be sure and get compensated if your bags are late or lost. Many airlines will give you points or even cash for delayed bags, and the government has rules on compensation if your bags are lost.

Staying safe on your journeys

From potentially getting robbed while on the road to experiencing bad weather or natural disasters while traveling, there are many scenarios that could arise when you're away from home.

To mitigate those risks, pay attention to U.S. Department of State warnings about a destination you plan to visit and check local sources for the latest news from that country or region for additional context. Although the State Department tends to err on the side of caution with its warnings, it's still best to be aware of what you may face during your trip.

Also, know the local number in case of emergencies. In many places, including Mexico and much of Europe, if you dial 9-1-1 on your cellphone, you will be connected to emergency services just like in the U.S. However, you should know the local emergency numbers of whichever country you visit.

Let people at home know your itinerary and stay in touch with them throughout your trip. If something goes amiss, at least someone will know where you're supposed to be or the last place you visited.

If you're arriving at night, contact your hotel or home-share host to ask about the best way to get there at the time you're arriving and the safest ways to travel at night in that area.

Also, be strategic about how you check into a hotel. Some solo travelers request two keycards to imply someone else is on the trip. Giving thought to the hotel room's security swing bar can also make sense, with some taking steps like placing a hand towel over it to make it harder to dislodge from the outside.

Some final tips

• For cruisers, TPG principal cruise writer Gene Sloan suggests arriving in port at least a day in advance (if not several days ahead of time). This will eliminate the risk of missing your ship's departure time and help you get acclimated to the local time zone.
• When taking road trips to out-of-the-way destinations, go old school and bring paper maps with you or download offline maps from Google. Using a paper map or an offline version means you always have a way to navigate around your chosen destination, even if you lose cellular service.
• One other note, you should reserve airport parking ahead of time during peak travel times. Some airport parking areas fill up fast around holidays, so reserving your spot ahead of time will save you from wasting time looking for a space when you need to catch a flight. You can also sometimes save by booking online in advance, too.

Bottom line

Whether you're fresh to the world of traveling or a seasoned expert, you can always learn new tips to maximize your time away from home. The more research and preparation you do before your trip, the better your experience will be — especially if things go wrong, as they sometimes do.

Some of our favorite tools are deal alerts, Google Flights , sign-up bonuses and credit card rewards . Learn those tools and use them for better travel every time.

Remember that these days when things go wrong, you have to be your own best advocate. For more travel tips and tricks, read the stories below.

Related reading:

• Your flight is delayed or canceled: Here's what to do next
• The best travel credit cards
• The 18 best places to travel in 2023
• 6 real-life strategies you can use when your flight is canceled or delayed
• 8 of the best credit cards for general travel purchases
• Here's how to get through airport security faster

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Travel Better, Cheaper, Longer

How to Plan a Trip: A Month-by-Month Guide

Trip planning can be a daunting task. Flights, insurance, gear, itineraries, accommodation, and so much more all need to be considered and sorted out before you go.

It’s easy to get overwhelmed , especially when you haven’t done something like this before.

After over close to twenty years of traveling the world, I’ve planned countless trips and vacations for myself, friends, and family, even group tours. In the beginning, it was trial by fire. I learned a lot of lessons the hard way . However, that helped me develop an efficient checklist that ensures I don’t miss anything important during the trip-planning process.

One big question I get asked a lot is when to start planning. To answer that question, this post breaks the planning process down into month-by-month steps so you can plan your next trip with ease.

Here’s how to plan a trip:

Table of Contents

12 Months Out: Decide on Your Destination(s)

12 months out: start collecting points & miles, 8 months out: visa requirements, passports, and vaccines, 4-6 months out: book your flight, 3-4 months out: book your accommodation, 2 months out: plan your activities, 1 month out: get travel insurance, 7 days out: pack.

If you already have a dream destination in mind, great! If not, here are some posts to help you get started:

• 11 Cheap Places to Visit on the US Dollar
• 10 Places to Travel on a Budget
• The Best Tropical Islands in the World
• My Favorite Cities in the World
• My 31 Favorite Places to Visit in the USA

But, this far out, the real thing you want to do is start saving money and figuring out your costs. Accommodation and flights are the obvious ones, but how much do restaurants, attractions, and other activities cost? Knowing these costs will allow you accurately estimate how much money you’ll need. Here is how to research costs:

• Buy a guidebook
• Check out my free travel guides (we break down all costs for each destination)
• Skim the cost of living on Numbeo.com
• Google prices for major activities you want to do, such as scuba diving, winery tours, etc. ( Get Your Guide is a good place to start)
• Use Skyscanner or Google Flights for flight prices and sign up for alerts to get emails if the price changes
• Use Discover Cars to price out (and book) a rental car if you need one
• Use Booking.com and Hostelworld to research accommodation costs

That may seem like a lot but you just want to get a general idea of how much you need to save. You can head to this page to see all my articles on how to save money for your trip .

These days, most cards have welcome offers of 60,000-80,000 points (some can be as high as 100,000) when you meet their minimum spending requirement (generally $2,000-5,000 USD within a 3–6-month time frame). That’s enough miles for a free round-trip economy flight to Europe from the East Coast of North America.

For more information on this subject, check out these posts:

• Points & Miles 101: A Beginner’s Guide
• How to Pick the Best Travel Credit Card
• My Favorite Travel Credit Cards
• How to Earn Points by Paying Your Rent
• The Ultimate Guide to Points & Miles
• How to Collect Points & Miles in Canada

In addition, get a fee-free ATM card. I use Charles Schwab, but there are lots of other banks that don’t charge ATM fees (don’t forget to check your local banks and credit unions too). Here’s how you can avoid bank fees while traveling .

While you likely won’t need a visa to your desired destination, you should still check to make sure. If you’re a US citizen, use the State Department’s search tool to learn about your destination’s entry requirements. (Canadians can use this search tool .)

Additionally, make sure that your passport is valid for at least six months after your trip ends. Many countries require this for entry. Passport application and renewal wait times can be long (the standard is 6-8 weeks in the US), so do this as soon as possible.

Also, research if you need any vaccines for your trip as many countries require vaccines to enter (and I don’t mean COVID). You can learn more about country requirements and recommendations at the CDC’s website . They can help you find a clinic near you as well (if you’re in the US).

Here are two articles on how to score a cheap flight:

• How to Always Find Cheap Flights
• 5 Steps to Booking a Cheap Flight

If you’ve signed up for a travel credit card and received your sign-up bonus, use your miles to book your flight and/or hotel. The further out you book, the more availability there will be. Use tools like Point.me and Awayz to help you find the best redemptions on your points (for flights and hotels, respectively).

But even if you aren’t using miles or didn’t find a cheap flight deal, there are still many ways to avoid being the person on the flight who paid the most for their ticket. My two favorite sites for finding cheap airfare are Skyscanner and Google Flights .  

Here are my go-to sites when it comes to finding the best deals on accommodation:

• Hostelworld – Hostelworld has the largest selection of hostels and is my go-to site for finding affordable hostels.
• Booking.com – Booking.com is the best overall platform for finding budget hotels and guesthouses.
• Agoda – Agoda has the best results if you’re heading to Asia (though it sometimes has good US deals too).

I recommend checking the cancelation policy of wherever you book. I like having the flexibility to cancel if something comes up.

If you’re on a tight budget or you want to connect with more locals during your travels, consider joining platforms like Couchsurfing or BeWelcome . These communities allow travelers to stay with residents for free as a sort of cultural exchange.

Long-term travelers can also try housesitting or WWOOFing as well, as they both offer free accommodation (in exchange for pet sitting or farm work, respectively).

Now it’s time for the fun part of travel planning! That means reading books about your destination, learning general travel tips, connecting with online communities, and pre-booking any necessary activities.

Pre-booking ensures you don’t miss out on things that you really want to do on your trip. If you’re going to a popular destination, tours and activities fill up quickly, and if you’re going to a smaller place, activities or tours might only run on certain days and have limited availability.

Either way, Get Your Guide the best place to search for and pre-book activities, tours, and tickets. Local tour operators and attractions can list their offerings on this online marketplace, so you can find tons of stuff here, from food tours to museum tickets with skip-the-line entry.

Get travel insurance . That way, these purchases are protected should something happen that makes you cancel your trip.

A lot of people think, “I’m healthy. I don’t need travel insurance.” But travel insurance is much more than just medical protection. It covers you when your camera breaks, your flight is canceled, a family member dies and you have to come home, or something gets stolen. (That’s why you’ll also want to familiarize yourself with any common travel scams to look out for, as well as how to conduct yourself in order to blend in to avoid looking like a target for petty theft.)

Yes, it’s an added expense. But it’s always better to be safe than sorry. I never leave home without it, because I’ve seen firsthand just what can happen on the road.

I never thought I would pop my eardrum while I was scuba diving in Thailand, break my camera in Italy, or get knifed in Colombia.

Unfortunately, bad things can happen when you’re traveling. True, these events are few and far between. But they can cost tens of thousands of dollars. If you’re not prepared to pay out of pocket, buy travel insurance.

Here are some posts on travel insurance to get you started:

• How to Buy Travel Insurance
• The 5 Best Travel Insurance Companies
• The Best Travel Insurance for Seniors

I never leave home without travel insurance. You shouldn’t either.

I travel with a 45L REI bag and then a smaller day bag. Here’s my suggested packing list to help you take just the right amount of stuff and avoid overpacking ( here’s a list for female travelers ).

Additionally, bring any prescriptions you need for the duration of your trip. Try not to rely on filling those abroad (though bring a prescription and doctor’s note just in case).

With everything taken care of, it’s time to go on your trip and have fun! Make a list of last-minute items you need to pack the day of (your toothbrush, glasses, phone charger, etc.) and check in online beforehand (you can do so 24 hours in advance). (If you’ve got lounge access through a premium travel rewards card , you might find yourself looking forward to getting to the airport early.)

If you’re feeling nervous, don’t worry. That’s perfectly normal. Feeling anxious or unsure is something every traveler experiences. But you’ve made it this far. Trust your planning and follow your instincts. You’re about to have the trip of a lifetime.

Book Your Trip: Logistical Tips and Tricks

Book Your Flight Find a cheap flight by using Skyscanner . It’s my favorite search engine because it searches websites and airlines around the globe so you always know no stone is being left unturned.

Book Your Accommodation You can book your hostel with Hostelworld . If you want to stay somewhere other than a hostel, use Booking.com as it consistently returns the cheapest rates for guesthouses and hotels.

Don’t Forget Travel Insurance Travel insurance will protect you against illness, injury, theft, and cancellations. It’s comprehensive protection in case anything goes wrong. I never go on a trip without it as I’ve had to use it many times in the past. My favorite companies that offer the best service and value are:

• SafetyWing (best for everyone)
• Insure My Trip (for those 70 and over)
• Medjet (for additional evacuation coverage)

Want to Travel for Free? Travel credit cards allow you to earn points that can be redeemed for free flights and accommodation — all without any extra spending. Check out my guide to picking the right card and my current favorites to get started and see the latest best deals.

Need Help Finding Activities for Your Trip? Get Your Guide is a huge online marketplace where you can find cool walking tours, fun excursions, skip-the-line tickets, private guides, and more.

Ready to Book Your Trip? Check out my resource page for the best companies to use when you travel. I list all the ones I use when I travel. They are the best in class and you can’t go wrong using them on your trip.

Got a comment on this article? Join the conversation on Facebook , Instagram , or Twitter and share your thoughts!

Disclosure: Please note that some of the links above may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I recommend only products and companies I use and the income goes to keeping the site community supported and ad free.

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How to Plan a Trip: Your Step-by-Step Travel Planning Guide

Home » Blog » Travel Tips » How to Plan a Trip: Your Step-by-Step Travel Planning Guide

Planning a trip overseas, whether long or short, can seem overwhelming. But it doesn’t have to be! In this article, we’ll show you how to take the stress out of travel planning, by laying out a simple step-by-step guide on how to plan a trip that’ll ensure you don’t forget anything.

Have you ever been overwhelmed by the idea of planning a trip because it seems too, well…  overwhelming ?! 

There’s a lot to think about when planning travel: from getting a visa, to figuring out transportation, to booking accommodation and getting local currency, it can be downright stressful.

And it’s a bit contradictory, right? Stressing out over planning what is supposed to be a relaxing vacation. We’ve definitely been there. Many times , in fact. 

But we’ve learned our share of lessons along the way and now we’re here to help. 

In this article, we’ll show you how to plan a trip without the stress by laying out a simple step-by-step guide that’ll ensure you don’t forget anything.

Here’s exactly what you need to do to take a travel daydream and turn it into reality.

So whether you’re planning a 2-week getaway or a journey with no end date in sight, these steps will take you from the brainstorming phase to stepping foot in your destination. We think you might actually   have fun  planning your next trip.  That’s a dare .

Alright, take a deep breath, because we’re digging right in!

How to Plan a Trip

• Step 1: Figure out your travel budget
• Step 2: Decide on your travel style/partner(s)
• Step 3: Choose a destination
• Step 4: Book flights
• Step 5: Book accommodation
• Step 6: Research things to do
• Step 7: Get travel insurance
• Step 8: Minimize travel risks
• Step 9: Pack your bags
• Step 10: Last-minute prep

Step 1. Figure out your travel budget

Before you can even begin to plan a trip, you need to take a good look at your finances and figure out how much money you have to spend on your adventure. This will dictate a lot of the future steps including where you can travel to and for how long. 

This step might sound scary, but we’ve broken it down for you so you can create your very own customized travel budget. We’re even sharing  exactly how we afford to travel and stay on budget .

If you have the time before you go, follow these  simple steps to save money for your travels .

Step 2. Decide on your travel style / partner(s)

Is this a short vacation, a 3-week trip overseas or long term travel that you are planning for? 

…And who’s coming with you?

Take a moment to answer this question… Are you going to be traveling solo or with a partner? A group of friends, or with your family and children in tow?

The answer to this question can help shape your trip quite a bit. For instance, a solo trip to Tahiti may not be the best choice, as this popular honeymoon destination is going to be swarming with couples on romantic getaways. Likewise, party-centered Ibiza might not be the best place for a wholesome family vacay.

• Traveling Solo? Traveling solo is an incredibly freeing experience, and there are  many great cities around the world for solo travelers .
• Want a romantic getaway? Romance isn’t just limited to beaches and resorts. Check out our roundup of some of the  top romantic destinations for every type of traveling couple , some of which might be a little unexpected.
• Looking for a perfect family vacation spot? There are destinations all over the world that are  amazing spots to bring your kids !

If you are planning on traveling with a partner, don’t book your flights without  asking them these questions first…

Step 3. Choose a destination

This step may seem obvious for some, maybe you already know exactly where it is you want to travel and that’s why you’re planning this trip in the first place. For those of you that have a destination nailed down, there are still a few things we’d suggest you consider, you can skip right down to the research step.

For those of you that have the itch to travel, maybe even the vacation time set up, but still have no idea how to narrow down just one place, we suggest looking at a map. No really! Hear us out…

Literally look at a map, and start circling all the cities, towns or attractions you want to visit. Look on  Instagram  for inspiration. Don’t limit yourself. What do you want to do? What do you want to see and experience? When planning a route, we typically look at other trusted bloggers’ recommendations.

And no need for paper maps anymore, go digital! Here’s a great tutorial on  how to use Google My Maps . It’s game-changing. 

We figure out how many nights we can stay in each city and how we’re going to get from city to city. We have many itineraries on our  Itineraries page  where you can see examples of our travel routes and recommendations. We also suggest taking a look at  Lonely Planet travel guides . 

Once you think you’ve nailed down a place, or places…

Do your research

Don’t forget to do a little digging and make sure that the time of year you plan to travel is optimal. We have failed to do our research a few times and it ended up really affecting our trip.

Asking yourself the following questions can really save you the troubles or headaches down the road:

What will the weather be like?

• Will it be the wet season? Hurricane season? Super-duper-unbearably hot?

Example:  We traveled in India during the hottest months of the year and literally could not do much outside some of the days because it was 110 °F (43.3 °C). After that, we vowed never to make the mistake of traveling without really understanding the weather first.   

Is it peak tourism season? Low season?

• Will it be hard to get a hotel because it’s peak season? Will the lines and crowds at tourist attractions be ridiculous? 
• Likewise, if you are traveling during low season, should you expect a lot of the businesses to be shut down? Will closures hinder your chance to see and experience everything you were hoping to?

Example:  We visited Croatia in July – its busiest month of the year – and found ourselves super frustrated with the crowds and jacked up prices. We ended up shortening our time there because we were not enjoying it as much as we expected.

Hold up! Before you start a Googling storm, we’ve got some good news: there are some resources out there that make this process for researching so much faster!

• If you know WHERE you want to go,  Travelendar  (combination of travel + calendar) will tell you what time of year is best to visit.
• If you know WHEN you want to travel, check out this list that breaks down  which destinations are best to visit each month of the year .
• We’ve also done the research for you, nailing down the pros and cons of visiting during different times of the year for a number of popular destinations such as  Japan ,  Bali ,  New Zealand  and  Iceland .

But don’t worry if you don’t know where OR when you want to travel… check out this  calendar of events around the world  for inspiration!

How cool is that?!

These events span all destinations and interests: from European music festivals (like Sziget Festival in Budapest, pictured above!) to cultural celebrations to naturally occurring events like the migration patterns of wildlife in Africa. 

When you find an event that interests you, click on it to learn more.

Pace yourself

Thinking about your pace will determine how many of the places you circled above you’ll realistically be able to see.

Do you want to pack in as much as possible, or do you want to choose a couple places and really get to explore them? Do you want to travel slow and take in the culture to really understand how locals live?

Or do you want to tick places off your list and move from city to city, seeing as much as you can? Maybe a happy mixture of slow and fast? This all depends on the amount of time you have and your budget.

Find out visa requirements

Investigate if you need to obtain a visa for the country or countries you’re thinking of traveling to. You may not need one for the first country you arrive in, but will you need one for the other countries in your itinerary? Can you get a visa online, visa on arrival, or do you need to get it in your home country?

For instance, if you’re traveling to Vietnam, Americans need to apply for a visa ahead of time (and  here’s the best and cheapest way to get one ).

If you don’t know if you need a visa, check out your home country’s visa websites:

• USA citizens
• UK citizens
• Canadian citizens
• Australian citizens
• Singaporean citizens

Step 4. Book flights

You know where you want to go? Check. Have your visa? Check. 

Now here comes our favorite part: It’s time to book a flight!

First, you’ll need to answer these questions: What airport will you fly into? Are you going to make a round trip and fly out of the same airport? Or are you departing out of a new place? 

Tips for getting the best deals on flights:

• Know when to buy.  Depending on where you are flying to and from, there are different recommendations for how far in advance you should buy your flight.

• Play around with breaking the flight up.  For example, instead of searching for a flight from Minneapolis to Japan, we’ll search Seattle to Japan. Then we find a flight from Minneapolis to Seattle. This allows you to have a layover in a cool city, and can be a lot cheaper. 
• Another good gateway into Asia is flying through China. You can usually find one way tickets to China from major US cities for around $350! 
• Sign up for price alerts.  Many search engines allow you to sign up for alerts between destinations. You’ll get email notifications when the fare goes down, so you can jump on it!
• There are tons of credit cards that give you miles for purchases.  Find the  best travel credit card for you here . If you’re inclined to get an airline credit card, think about the major airlines at your home airport. You’ll most likely be booking flights with that airline so might as well rack up the points.

Don’t forget to sign up for the frequent flyer miles program  with flight you choose! Many airlines are part of a broad network and the miles are sometimes transferable.

Understanding WHY a flight is cheap is important. Make sure you think about the arrival time at your destination. The cheapest flight might get in at 2 in the morning and you’ll have to wait for hours for your guesthouse to open, or hotel check in time. 

On the flipside, if you depart super early in the morning, you may have a difficult time hailing down a taxi that early (and have to pay a premium for the ride). Sometimes the absolute cheapest fare will actually cost you more in the end.

If your trip doesn’t involve taking a flight,  check out these  tips for planning an epic USA road trip . 

When searching for a flight we like to use  Skyscanner  first because it allows you to search across the entire month to find the cheapest flight.

Want more tips for finding the best deal on airfare?  You’re in luck, because we have an entire article dedicated to  how to find cheap flights !

Are you a nervous flyer? Don’t let the anxiety of flying prevent you from traveling. Check out these  tips for fearful flyers  that will help put you at ease.

Step 5. Book accommodation

Depending on how long your vacation is you may choose to book all your accommodation ahead of time or none at all.

For instance, if you only have two weeks, it might be best to arrange your hotels or hostels online so you don’t waste precious time trying to figure out accommodation when you’d rather be exploring. Plus, you don’t want to run the risk of everything being booked up! 

If you’re traveling long term, however, you may just book a few days at a time. Or you may prefer to wing it and walk into hotels once you arrive in a town.

We put a lot of consideration into where to book our accommodation when planning a trip. 

First, we want to consider location. We may start to research things to do in a destination before this step so we have a better idea of where we will want to visit and what the most central location will be for us. 

If a city is known for its nightlife, we might consider staying in a quieter neighborhood. If accommodation costs skyrocket the closer to the city center you get, we may consider saving money to stay somewhere further out. 

Transportation

We also consider transportation in a new city. If the city is very walkable, we’ll want to stay right in the center. If Ubers or public transportation is easily accessible, we may consider saving money by staying further outside the center. We recommend doing plenty of research on transportation options and costs before nailing down your accommodation. 

Length of stay

If we are planning to stay in one location for a longer period of time (a couple weeks or more), we like to have a place that feels a bit more like “home” than a hotel. We love to cook, so a place with a kitchen allows us to enjoy our passion and save money on dining out at the same time! We usually use  Airbnb  or  Booking  to find apartment-style rentals in new cities. 

If we have a short layover in a city, or are staying just a few nights, we might splurge on a hotel, or even try to save money by booking a hostel.

Everything you need to know about Airbnb :  You’ll find loads of info on how to book Airbnbs, red flags to watch out for when booking, and our favorite Airbnbs.

Booking resources

Depending on where in the world we’re traveling, we switch up our booking sites. Here are our favorites:

• Asia:  Booking  or  Agoda  (we find Airbnb is only available in certain cities/countries and not in others in Asia)
• Europe:   Booking , Airbnb or  Hostelworld
• USA:   Airbnb  (we rarely stay in hotels in the US and Hostels aren’t nearly as prevalent in the US as elsewhere in the world)
• South & Central America:   Hostelworld ,  Airbnb or  Booking

Step 6. Research things to do

When talking about how to plan a trip, this is where the fun really starts … We LOVE doing research to find out what kinds of adventures we can have in a new destination. 

Here are a few of our favorite resources for researching travel destinations:

Pinterest :  Probably the first place we look when we get curious about a new place. We use Pinterest as a search engine (just like we would use Google!) and we have found in our experience that there is TONS more helpful content on travel there than if we were to try and sift through the first page of Google. We love that you can save articles in organized boards as well to return to later (you may have noticed the Pins we create at the bottom of all of our own articles). 

Bloggers:  We are constantly looking to other bloggers we trust for advice on new destinations. We have some we follow closely so we always know where to check if they have information on a place. We like to read a few different suggested itineraries for new cities to figure out what the can’t-miss attractions are and get ideas on how to plan our own itinerary. We leave comments on posts and reach out via social media if we are still left with questions after reading a blog post about a new place. 

Airbnb Experiences :  Sometimes just checking out what’s offered on Airbnb Experiences is a great way to get ideas of cool things to see and do in a new place. You might even find an experience or 2 you want to sign up for!

Trip Advisor:  We like to check reviews for things on trip advisor to see what other travelers have to say about certain experiences or attractions. There can be some seriously good advice on there! 

Step 7. Get travel insurance

Even though you might be safer abroad than in your home country, accidents happen everywhere and you should always be covered. We never leave home without travel insurance and neither should you.

One of the most popular travel insurance companies is  World Nomads . They cover anyone worldwide and are extremely easy to use. We were covered by them when we trekked to Everest Base Camp  and were very happy with our experience. Fill out the info below to get an instant quote:

For more information on how to pick a policy and what we look for in travel insurance,  check out our detailed travel insurance comparison article .

Be sure to read our  essential travel safety tips  for more detailed advice about how to stay safe and protect your belongings while traveling.

Step 8. Minimize travel risks

When breaking down the steps for how to plan a trip, this is an important one. There are plenty of steps you can take before you even set foot in a country to minimize your risk of something going wrong. 

Register on your country’s Smart Traveler program

For Americans, you should sign up for the  Smart Traveler Enrollment Program  (STEP). Through STEP you’ll get emergency updates that would affect your travels, such as bad weather or civil unrest or protests.

It will also give you easy access to your embassy in the country you’re visiting. Lastly, if anything bad were to happen to you on your travels, you’d be easier to track down. Check your country’s travel department for similar programs. 

Get all necessary Immunizations ahead of time

Before setting foot in a new country, you’ll want to be sure to protect yourself from foreign disease. Use the  CDC website  to research vaccinations and medications you might need in the destination(s) you are planning to visit. We’d also advise visiting your doctor before a longer trip to make sure all of your health concerns are taken care of. 

Scan your documents and email yourself a copy

Scan a copy of your passport and any credit cards you’re bringing, and email it to yourself. Do the same for your travel insurance documents and receipts of the valuables you’re carrying. If anything happens to these while you’re traveling, you’ll have an electronic version.

Know common scams

While you’re in research mode, do a quick search of common scams in your destination. Being aware of popular scams is often all you need to avoid falling victim. 

We have run into plenty of known scams on our travels, especially in bigger cities like  Bangkok , and have even fallen victim to some ourselves. Unfortunately, scams are a risk you run in traveling, and sometimes unavoidable, but the more informed you are, the better prepared you will be to avoid getting caught in a tourist trap. 

Bring backup credit cards

If you are traveling in a group or as a couple, you have a bit of a support system (assuming you each bring at least one credit card). 

This tip is particularly geared towards solo travelers. 

You will always want to bring a backup credit card (and perhaps a backup debit or ATM card as well) in case of emergencies. We’ve been in situations abroad where our cards have been stolen (sometimes it’s not always obvious as it happens with a swipe and we still have the card in our possession) and if you don’t have a backup, you will have a very hard time accessing your money. 

For this reason, we like to keep our back ups in a separate location in our luggage (one in our hand luggage, one in our suitcase) and then leave one behind at our accommodation in case we were to be mugged. It may sound a bit extreme, but it’s always good to be prepared!

Secure your belongings

It should go without saying that you’ll want to keep your belongings, and especially your valuables in secure places while traveling (you know, use a purse with a zipper for less-easy access and don’t hang it on the back of your chair on a crowded street corner cafe). There are some items you can purchase ahead of time to help keep your belongings safe while traveling. 

• Basic travel locks
• Bluetooth tracking luggage locks
• Hidden pocket scarf
• A camera bag disguised as a purse

Step 9. Pack your bags

It’s starting to feel real now isn’t it?! Your trip is coming up fast and it’s time to get packing!

Packing for a trip can be quite the puzzle. You want to be prepared and make sure you don’t forget anything, but at the same time, don’t want to feel weighed down by too much stuff.

If you’re a self-proclaimed over-packer, or someone who always ends up using only half the things in their suitcase on every trip… I’m right there with ya! We recommend planning out your packing ahead of time so you are not rushing at the last minute to get everything you need stuffed into your oversized suitcase. 

One tip is to lay everything you think you will need for a trip out on a flat surface (your bedspread works great for this) and then take away half — yes half! — of it. That is how much stuff you should realistically be trying to pack. 

Another rule of thumb we like to try and stick to is packing in a carry-on for any trip shorter than one month .

This may seem incredibly daunting to some, but trust us when we say, you’ll be much happier trying to navigate the cobblestone streets of Europe or lifting your luggage onto a train if it’s smaller than a 50 pound bag!

Below are some essentials you’ll want to make sure you pack for any trip:

• Passport/Identification
• Wallet/credit cards (and backups!)
• Chargers for  all  of your electronics
• Kindle  or e-reader
• Travel pillow
• Insulated water bottle

Think about your electronics

This is a big one not to forget! If you are traveling abroad, you’ll want to look into the outlet situation you can expect in your destination and how it compares to that of your home country. 

A quick Google search will show you what type of outlets you’ll find in the country you’re visiting. Here’s a great  website for electrical outlets . Look at the voltage too, and check the compatibility with any electronics you’re planning to bring along. A great purchase is the  travel converter with adapters . 

Packing resources

Use these packing resources for tips and ideas to help you pack for your next trip:

• How to Pack for 3 months in a Backpack
• Ultimate Packing Guide for Long Term Travel
• Eco Friendly Travel Gear Packing List

Step 10. Last-minute prep

You’ve made it to the final step! Your trip is just around the corner and all that’s left is doing a little research and making some last-minute arrangements.

Data/Internet access

Research the best way to gain access to data or Internet while you’re in your destination. If you’re traveling within your home country, this shouldn’t be a problem.

However, if you are traveling abroad, you might want to consider purchasing a prepaid local SIM card when you arrive. This will be the cheapest way to gain access to data abroad. 

Use our  ultimate guide to getting an international SIM card , including helpful tips for using your phone abroad.

Download some helpful apps

• Google Translate:  Type in something you want to say, and it’ll translate the phrase into any language you select. You can even take a picture of a menu written in an entirely different language (like Korean, for example), and it will translate what is written. It is amazing!
• Google Maps:  Before going to a new location, we typically download the offline map for our destination in our Google Maps app. If you have your GPS turned on, the app will show your current location with a blue dot even when you don’t have data or WiFi turned on. This is super helpful if you’re on a long bus ride and want to know exactly where you are, or when you’re lost wandering around in a big city. 
• GlobalConvert:  This app makes it easy to convert anything from currency to distance to temperature. (Super handy for Americans unfamiliar with the metric system.) And the best part is, it works offline!
• Time Buddy:  If you’re traveling on the other side of the world, this app makes it super easy to figure out time difference between where you are and your home country.
• Trail Wallet:  Yeah, yeah, I know, we’ve talked about this one a lot. But it has seriously changed how we travel. This app converts seamlessly through currencies and shows you exactly where you are in regard to your budget. Download this app and you’ll be able to travel longer. Seriously. 

Have a plan for currency

On long-term trips, we typically withdraw money from a local ATM as soon as we enter a new country. We NEVER use currency exchanges as these tend to take a big percentage (like 30%). Plus ATMs are much more efficient.

Our Charles Schwab card ( more info here ) reimburses all ATM fees, so we only take out small amounts at a time.

Tip: Just remember to decline the currency conversion rate offered by the ATM. When you do this you are referring to the conversion rate set by your bank instead. And in our experience, the banks always give a more fair conversion rate and than the pre-set ATM conversion rates.

Notify your bank of your travel plans

This is a step that can sometimes be overlooked, but can put a serious damper on your travel plans when you enter a new country only to find your bank has automatically shut off your debit card because it thinks you are attempting a fraudulent withdrawal. 

Learn the language (at least a few phrases)

We’re not insinuating that you must be able to have a conversation in the local language before visiting a foreign country. But learning a few key words or phrases shows locals that you are trying, and people usually respect this.

You’d be surprised how far learning “hello” and “thank you” can get you. Some other helpful words to learn no matter where you are traveling are: “bathroom”, “delicious” and “beautiful”.

And don’t forget about numbers. Write down the numbers 1 through 10 in a small notebook and translate them. Knowing a few numbers makes it a lot easier to order at restaurants. 

If you have any allergies or medical conditions, it’s a good idea to write it out and translate it to the language of your destination country. For instance, “I am a vegetarian,” or “I am diabetic”. Print it out in the local language (and the phonetic spelling) and carry it in your wallet. It will definitely come in handy. 

Refine your manners

A little research can go a long way. Certain gestures you might use everyday, like a thumbs up or okay sign, are offensive in some cultures. Avoid awkward situations by researching some basic manners in the country you’re visiting. 

Where to first?

You’re ready to take the leap! However, the first few hours in a new country can be a little overwhelming (and the most likely time to get scammed). That’s why you should have a plan of how to get from the airport to your hotel (or wherever you’re headed first).

We typically write down the address (in the local language and in English) of our first hostel/hotel in a small book or in the notes app on our phone so we can show taxi/bus drivers, that way we don’t fumble over mispronouncing street names.

It’s also helpful to save the locations of your accommodation, local embassy, hospital and attractions you want to visit in your maps (that you’ve downloaded offline of course!) before leaving.

Book transportation ahead of time or get specific instructions on how to find public transport. Read our  travel tips , other blogs, or guide books on what is the best means of transportation in the specific country you’re visiting. If you have a plan and know what you’re doing, you’ll start off your vacation on the right foot.

Confirm reservations

It’s easiest to call or write to confirm reservations for things like accommodation and transportation before you find yourself in a foreign country with a canceled Airbnb reservation and nowhere to go. Confirm all your important reservations and keep copies of your confirmation receipts in your email.  

And there you have it, 10 simple steps for how to plan a trip to anywhere in the world. 

Following these steps will take some of the stress out of trip planning, but it is important to remember that even the best laid plans often go awry. This is particularly true with travel as there are just too many factors outside of your control.

And that’s okay.  In fact, that is half the fun of it! It’s what makes travel such an incredible  learning experience  and why we keep going back for more.

Need help planning the perfect trip?

Be sure to check out our  Travel Planning page  for resources on everything you need to know about how to plan a trip, from packing to budgeting and more! Or you can read some of our favorite articles about planning your next trip below. 

• How We Afford to Travel & You Can Too!
• How to Find Cheap Flights: 17 Expert Tips
• How We Pick the Best Travel Insurance
• Cheap Travel Hacks to Save You Money

Save this article on Pinterest for later!

We want to hear from you!

If you still have more questions about how to plan a trip—both international or otherwise—leave your comment below and we’ll do our best to find you the answers you’re looking for!

Comments (15) on “ How to Plan a Trip: Your Step-by-Step Travel Planning Guide ”

What considerations should you make regarding the timing of your trip, as recommended in the article?

It’s great that you talked about how we’d plan a trip and choose the things we want to do. We’re excited about traveling for our next vacation, and we’d like to start booking hotels and tours, so we’ll follow your tips to help us out. Thanks for the insight on finding all kinds of adventures for our vacation trip.

Bautiful blog and very informative ! Thanks for sharing

Hey guys! Honey is here. Two days back I returned from my vacation and enjoyed myself a lot there. I didn’t face any booking issues regarding stay and tickets reservation. This time I have got 10,000 off on my bookings through the usage of BOB cards and I gained that offer info from Saveplus. You guys must fly! Go on.

Thanks for reminding me to check out my finances first before planning a trip. I have allotted a part of my monthly budget last year so I could travel overseas but it might not be too safe because of the pandemic. I think it would be better to visit something local and just book a Kentucky bourbon tour.

This is a wonderfully structured article! Loved reading it!

Thank you very much for your very pragmatic info. May I have some names of reliable bloggers for my research please? Nic

Your blog is very informative. You have written every thing in deep.

Thank you for great information !

I like that you shared your thoughts with us. I am living in my camper van and I like to read more thoughtful articles like this one. Thanks for the amazing and beautiful post….

Thanks so much for the kind words!

What a wonderful post on how to plan a trip! You have some good points and tips! I also wrote a post on how I planned for my East Coast Trip, check it out on my blog http://innapishtoy.com/2018/05/19/planning-packing-trip/

Thanks for sharing Inna.

Good one content katie. I am impressed. It is very useful for my winter holidays.

So happy to hear it was helpful!

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How to Plan a Trip

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How to Plan a Trip: An Easy Travel Planning Guide

April 24, 2022.

Please note that this post may contain affiliate links and any sales made through such links will reward me a small commission – at no extra cost for you.

There are few things that I love more in life than planning a trip, except actually taking said trip of course. That said, I recognize that planning a trip, especially an international one, can be extremely overwhelming. There are just so many details, especially these days with all of the new rules. You want to make sure you’re getting the best deals, seeing the best places, and fitting everything into your pre-determined schedule and budget. And then of course, you’ll need everything to go smoothly. All of these details go into the art of how to plan a trip, the perfect trip.

Over the years I’ve been fortunate enough to travel to over 70 different countries around the world. Throughout these travels I’ve become quite an expert on everything you need to know about how to plan the best trip for any budget or travel style. Trust me, there have been many mistakes over the years.

This easy travel planning guide will break down the step-by-step details on how to plan a trip. I personally love the planning process and find it very similar to completing a complicated puzzle. You need to fit all of the little pieces together until you complete the perfect full picture.

Although it may surprise you, picking where you are going to travel to is not the first step in the travel planning process. In fact, if you’re an open-minded traveler, you’ll find that picking the destination should actually come along pretty far in the process, after you’ve determined a number of other factors. 

Determine your travel budget for the trip

The very first thing you should determine, and the first step in planning any trip, is how much money you have to spend. Depending on how far away your trip is, you may still need or plan to save some additional money. Or you may be in a situation where you already know how much disposable income you have to spare for this trip. Either way, the rough cost of a trip should never be a surprise. Even if you just have a rough estimate of how much you’d like to, or can afford to, spend, it will allow you to plan a perfect trip that fits that budget. 

While I do occasionally splurge on some luxury travel, especially as I start to get a bit older, I am a budget traveler at heart. I am always looking for the best deals and ways to stretch my money as far as possible when traveling. What is important is to determine what your top spending priorities are, as these will be different for everyone.

For example, would you rather spend your money on a super fancy hotel or stay at a basic hotel and save your money on activities in the country? What does great food look like to you? Are you looking to dine at top Michelin star restaurants? Or does great food mean street food and local restaurants to you? All of these little details go into how to plan a trip.

What is a good travel budget?

I truly believe that you can travel on just about any budget if you are strategic. There are two different ways that you can think about your travel budget. You can break it down into buckets by how much you want to spend on each large item (transportation, food, accommodation, etc), or you can determine a daily budget. There isn’t really much of a difference, it is more about personal preference on how you like to conceptualize your budget. 

I’ve taken trips where my budget was as little as $20 per day (inclusive of flights), and trips where I’ve spent a few hundred dollars a day. Typically I find that the longer that you’re planning to travel, the easier it is to spend less money day-to-day. This is because you’re typically moving around less, trying to cram less into your days, and perhaps you’re being a bit more frugal with your spending on things like dining out and therefore saving money. 

Who will you travel with? Solo or with someone else?

You’ll want to figure out who you are planning to travel with. If you are planning to travel solo then you will likely have a lot more freedom to make travel decisions, but of course there will be other factors to consider as well. Of the 70+ countries I’ve visited, I’ve traveled to at least 25 of them as a solo traveler and have plenty of resources on my blog that you can check out. I personally love solo traveling and think that it is an experience that everyone should have at least once in their life.

If you’re new to solo traveling, here are some guides that may be helpful:

• Best Places for Solo Travel
• Solo Travel Safety Tips
• How to Make Friends when Traveling Solo
• How to Choose the Best Hostel

However, this might not be your time for a solo trip . In which case, you’ll need to determine who you are taking this trip with. Is this a trip with family? A significant other? One friend or a group of friends? 

Figuring out who is coming on the trip is super important because it could play a huge role in the budget we were just discussing. I have found over the years that one of the biggest stressors of traveling with others is money. I find that it is best to be super open and transparent about money and budget from the get go so that everyone can comfortably enjoy the trip. 

The number of people you are traveling with will also determine the type of trip that you want to take, which we’ll get more into next. Some types of travel and travel activities are better suited for larger groups, while you may want something a bit more romantic for a couples trip. 

What type of trip are you planning?

The next thing you will want to figure out is the type of trip you want to plan, what you’re craving at the moment so to speak. I’ve been told many times over the years that I don’t know how to vacation. As relaxing as it may be, a trip that requires nothing more than laying on a sandy beach is not typically what I gravitate towards. I love myself some quality beach time, but when planning a trip I usually seek out destinations that also offer outdoor adventures , usually hiking, and excellent food. The more street food the better for me! I travel to experience something different from what I can experience at home, so I look for destinations that challenge me and push me outside of my comfort zone.

So you can start narrowing down your list with options like city or countryside? Perhaps a mix of both? Beach or mountains? Domestic or international? These are just a few thought starters to get your wheels turning.

Decide the length of your trip 

Okay, so you’ve figured out how much money you have to spend, the type of trip that you want to take, and have an idea of who you want to take it with. Before you can comfortably pick out a destination to visit, you need to understand how much time you have for this trip. Where you are able to travel to is going to differ greatly if you have a 3 day weekend versus 3 weeks to travel. I personally find that if you are able to take 6-7 days off of work, utilizing two full weekends, you can visit pretty much anywhere!

However, one thing I will say is that time should never be the reason to not visit a new place. Obviously you will quite literally need enough time to actually travel to and from your destination and actually spend some time there. But I hear time and again from people that they don’t want to visit specific destinations until they have x amount of days or x amount of weeks to spend there. And while I completely understand that way of thinking, I want to challenge it a bit. If you plan on working in Corporate America with limited vacation days for the next 30 or 40 years, will there realistically be a time that fits your needs. Do you really want to wait until you’re retired to visit that destination? Or pass on the opportunity of visiting at all? Just some food for thought! 

Pick a travel destination 

Okay, we’ve reached what is arguably the best part of this “how to plan a trip guide”: the part where you actually decide where to visit. 

I am personally the type of person who has an endless list of cities and countries that I would love to visit. But over the years I’ve realized more and more that that isn’t the case for most people. In fact, one of the most common questions that I get asked is how I find out about many of the cool destinations that I visit. Especially the destinations that are a bit more off-the-beaten path so to speak. I got that question a ton when my boyfriend and I decided to spend a week in the amazing country of Georgia last year, a trip that was actually inspired by an amazing bottle of wine from my local NYC wine shop. And honestly some of my trips really do come to be just like that! 

How to find new travel destinations

But it is not always a bottle of wine that sparks my need to travel to a new destination. Here are a few of the places that you can look to for travel inspiration:

Friends and family 

Pinterest .

• Social Media (Instagram and TikTok) 
• The many destination guides on my blog

If you have friends, family members or even coworkers who have taken a trip, that is a great way to get inspiration for your own adventures. I know I am personally so influenced by any trips that the people around me take, and am always guilty of immediately looking up flights to the destination. It’s always a great way to find new trip ideas because you know them personally and can get the inside scoop on any must-do’s or general recommendations. This is of course if you trust their travel advice!

Pinterest is the number one platform that I use for my trip planning. I usually use it more in the travel research phase, that we will dive into more below, but it is also a great platform to find inspiration. If there is one thing you learn about how to plan a trip it is that Pinterest will be your best friend. Unlike traditional social media platforms, Pinterest is really just a visual search engine. In the same way that you might use Google, you can instead use Pinterest. You can search some general travel terms and trip types to get some inspiration. This might look like “ summer european destinations ” or “ best hikes in the US ”. 

Social Media

We live in such a social media focused world, and I can’t complain because I am just as much a part of the “problem” with my various social platforms. But I would argue that social media has made discovering new destinations so much easier. If you’re looking for general travel destination ideas, I would recommend following travel influencers or content creators that fit your travel style. Not all travel creators are the same. Some focus on luxury travel while others are long-term budget backpackers. Some look at travel as relaxation only: beach-front properties and infinity pools, while others will provide you with all of the best adventure or outdoor destinations tips.

My blog 

And of course I’ve got to plug my own blog here , although you’ve already ended up on my website so that is a start! I’ve got tons of detailed destination guides, as well as some comprehensive roundup destination lists. 

Research flights

Once you have an idea of where you want to visit, you’ll want to first check flight prices. This is not the flight booking step yet, but the research phase. If you’re planning a road trip, you can skip this step! Unless of course your road trip requires you to fly in to the starting point.

If possible, I always recommend visiting destinations during shoulder seasons. You may get one or two less than ideal weather days (maybe), but prices for both flights and accommodations tend to be much more reasonable. 

I would recommend picking out a few destinations you are interested in visiting and comparing initial flight prices for each based on the dates you have available. If you have a number of destinations in Europe on your bucket list, for example, you may want to consider looking more broadly at all of Europe rather than a specific city.

I use Google Flights to search for my flights and you can search for all flights to Europe or to Asia, for example, to see if there are any deals. For example, a direct flight from NYC to Rome might be $800, while a direct flight from NYC to Lisbon (one of my favorite cities in the world) is only $350. And this doesn’t mean that you can’t also visit Rome. You’ll find that within Europe it is extremely cheap to travel between countries on low-cost carriers.  Scott’s Cheap Flights is another amazing resource for finding amazing flight deals, especially if you’re open to new destinations and want to save money.

Another thing to consider is the cost of the destination versus the cost of the flight. Using Portugal as an example again, you might find a flight to Iceland for $350 and a flight to Portugal for $450 and be tempted to choose Iceland as the cheaper option. Now, while I’m by no means telling you not to visit Iceland because it is an amazing country, it will definitely not be the cheaper trip, even if you are saving a hundred, or even a couple of hundred dollars on the flight. When thinking about the cost of the trip it is so important to look at it holistically and not just the cost of the flight.

Do your initial research 

Okay, so we have an idea of where we want to go, who we want to go with, and when and for how long this trip will take place. Now it’s time for some preliminary research. This is your time to check for any red flags so to speak. Here are a few things that we’re going to want to check during this phase:

• Best times to visit destinations, specifically if there are any rainy seasons to avoid
• Any large festivals or events that might make it more difficult or expensive to secure flights and hotels
• Any holidays that might restrict activities that you are able to partake in during your visit
• Necessary visas or country entry travel requirements
• Ongoing conflict in the country (this may seem obvious but I have found in the past that we are often very sheltered in the US from much of the conflict going on in the world)
• If you’re visiting a National Park or popular attraction, make sure it is open and entry is possible during the time period that you plan to visit
• Will you need to rent a car to get around?

Create a skeleton itinerary 

Before just jumping to book flights (unless they were such a good deal that you couldn’t resist), it is important to put together a skeleton itinerary. If you’re just traveling to one destination (and by that I mean just one city) then you are probably fine to skip this step and go ahead with booking those flights.

But if you’re planning on incorporating a number of cities and/or countries into this trip, having a skeleton itinerary is super important. For example, you’ll want to understand which airports you’re flying into, and at what times. If you’re transferring to trains or ferries, you’ll want to make sure that everything lines up so there are no surprises later in the trip planning process. This is what I mean when I say that my view on how to plan a trip is like a puzzle.

Book your flights (or other transportation)

Booking flights is seriously an artform in itself. Flight prices have fluctuated a lot over the past few years, and many of those changes are out of our control. However, I usually find that there are always ways to find a deal! 

If you have flexibility to leave midweek instead of over the weekend, you can usually save quite a bit of money. I also encourage you to be open to layovers. If you’re limited on time this may not be an option, but if you have time this can be a great opportunity to add an additional destination to your itinerary. Look for long layovers that give you as much as a day or two in a secondary destination! Of course, you’ll want to make sure that there aren’t any additional visa requirements that could add on unnecessary costs!

I will likely write an entire guide to booking the best flights but there are a few things that I’ll mention here to keep top of mind. The cheapest price is not always the best or cheapest option. What I mean by that is that for example the early morning flight might be $25 cheaper than the flight in the middle of the day, but if the flight is so early that you’re required to spend $50 on a taxi because the public transportation options aren’t running yet, you won’t actually be saving any money. This also applies for smaller, less convenient airports that may not have public transportation options!

Research the best things to do, places to eat, and more (the best part of how to plan a trip)

Remember when I mentioned that Pinterest would be your best friend? This is where is comes into play. I use Pinterest for all of my trip planning and travel research. Simply use it to search for your destination and you’ll be directed to a number of blog posts written on the topic. I love using blogs for research because I find them much more informative than outdated platforms like TripAdvisor.

What I love about blogs is that you can actually see and understand who the tips are coming from. One way that I like to check the quality of a travel blog is by reading articles that they’ve written about cities that I have already visited, or even my own city. If I trust those recommendations, then I can assume that I can trust their recommendations for the new destination that I’m visiting.

Similar to compiling travel inspiration, friends/family as well as social media are also great places to look for recommendations. On both Instagram and TikTok you can look up popular hashtags for the destination, as well as look up location geotags.

I like to compile all of these recommendations and add them to a custom list on Google Maps. Not only will this allow me to have all of these recommendations in one place, but it also gives you a better sense of where everything is located. This will come in handy when you’re deciding where to stay.

Pick out where you want to stay 

Remember that Google Maps list that you made? This is going to come in handy when deciding where you want to stay. If you see that most of the places you want to visit, whether that be activities or restaurants, are all in one area, that is likely a good place to look to stay. Of course, that might not always be an option due to budget or preference. But having everything mapped out will allow you to get a sense of distance and transportation options.

Personally, I usually find that it is more beneficial to stay closer to where you want to be at night . During the day it is easier to get around, there are more public transportation options, etc. At night however, it is nice to stay close to where you’ll be eating or drinking, as you may not want to walk home late at night depending on the destination, and taxi and rideshare prices might be more expensive.

Secure travel insurance 

I am guilty of avoiding travel insurance over the years, but if you are planning any sort of adventure trip, I highly recommend booking travel insurance through HeyMondo . This will ensure that you are covered in the event that any issues arrive during your travels. They also offer a 24-hour medical chat so you can receive medical assistance at any hour, no matter where in the world you are. And unfortunately, issues do arise! I’ve been to hospitals in 8 different countries around the world throughout my travels.

Don’t forget travel insurance

Sign up for Heymondo travel insurance to make your travel experience worry-free. Heymondo covers medical expenses, 24-hour medical chat, COVID coverage, delays, cancellation, and more. Check out Heymondo here .

Sign up for a Travel Credit Card

I am adding this step in here as a bonus step because obviously credit card usage is a more personal topic, and I won’t pretend to be the expert on this (yet). But if you have decent credit and use credit cards responsibly then signing up for a travel credit card is a great way to save money on travel. Not only do most cards have excellent sign on bonuses that can help pay for a large chunk of your trip, but you’ll be able to keep earning points towards more travel as you go!

Plus, most travel credit cards don’t have any additional fees when using them internationally. It’s worth also looking at your debit card and switching to one without atm fees if you plan to travel often. Some also have perks such as travel insurance or car insurance when renting cards abroad.

Need a little inspiration? Here are a few articles to some of my favorite destinations around the world:

• The Ultimate Tulum Itinerary
• San Miguel de Allende Weekend Guide
• Planning a Road Trip in the Dolomites
• 10 Days in Thailand

Like what you read about how to plan a trip? Make sure to Pin it for later!

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Let's get to know each other, keep me updated.

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• Travel Tips

How To Plan A Trip: An Easy Travel Planning Guide

Published: November 16, 2023

Modified: December 28, 2023

by Rodi Kindle

• Plan Your Trip

Introduction

Planning a trip can be both exciting and overwhelming. Whether you’re embarking on a solo adventure, a romantic getaway, or a family vacation, careful planning is crucial to ensure a smooth and enjoyable experience. From choosing the perfect destination to booking flights and accommodations, travel planning requires careful consideration of various factors. In this easy travel planning guide, we’ll walk you through the essential steps to plan your trip effectively.

Travel planning allows you to make the most of your time and resources, ensuring that you don’t miss out on any must-visit attractions or experiences. By following these recommendations and tips, you’ll be well-prepared to create a memorable and stress-free travel itinerary.

Whether you’re a seasoned traveler or this is your first time planning a trip, this guide will provide you with valuable insights and practical advice to help you make the most out of your travel experience. So, let’s dive into the essential steps of travel planning and get ready for your next adventure!

Step 1: Determine your destination

The first step in planning any trip is deciding on the destination. Consider your interests, preferences, and the type of experience you’re seeking. Do you want to relax on a tropical beach, explore historic landmarks, immerse yourself in a different culture, or embark on an outdoor adventure? Research various destinations and make a list of places that align with your interests.

Factors to consider when choosing a destination include the time of year, weather conditions, and your budget. If you’re traveling during peak tourist season, popular destinations may be crowded and prices for flights and accommodations could be higher. Alternatively, visiting during the off-peak season may offer more affordable options and fewer crowds.

Think about the distance you’re willing to travel and the transportation options available to reach your chosen destination. Consider whether you prefer a domestic or international trip, and take into account any visa requirements or travel restrictions.

Furthermore, take the time to research the safety and political situation of your potential destinations. Check for any travel advisories or warnings issued by your government, and read reviews from other travelers to gain insight into the current state of your desired location.

Ultimately, the choice of your destination should align with your interests, budget, and the kind of experience you’re looking for. Once you have narrowed down your options, you can move on to the next step of the planning process.

Step 2: Set a budget

Setting a budget is an essential step in travel planning as it helps you determine how much you can realistically spend on your trip. Consider your financial situation and allocate funds for transportation, accommodations, meals, activities, and any other expenses that may arise during your journey.

Start by determining how much you are willing to spend overall on your trip. This will give you a rough estimate of how much you can allocate to each aspect of your travel, such as flights, accommodation, and daily expenses.

Research the average costs of your chosen destination to get an idea of how much you need to budget. Take into account the cost of living, transportation, attractions, and dining options in the area. Consider whether you prefer a luxurious or budget-friendly experience, and adjust your budget accordingly.

Be sure to factor in any additional expenses such as travel insurance, visa fees, and transportation to and from the airport. It’s also important to set aside some extra funds for unexpected expenses or emergencies that may arise during your trip.

Consider ways to save money during your trip. Look for deals on flights and accommodations, consider alternative modes of transportation such as buses or trains, and opt for budget-friendly dining options like street food or local eateries.

Keep track of your expenses as you plan and throughout your journey. This will help you stay within your budget and make adjustments if necessary. Use online travel budget calculators or mobile apps to assist you in managing your finances effectively.

Remember, setting a budget allows you to plan your trip within your means and ensures that you can fully enjoy your travel experience without financial stress. So, take the time to assess your expenses and allocate your funds wisely before moving on to the next step of travel planning.

Step 3: Decide on the duration of your trip

Deciding on the duration of your trip is an important step in travel planning as it helps you determine how much time you can allocate to each destination and activity. Consider your schedule, budget, and the attractions you want to explore.

Start by assessing the amount of time you can take off from work or other commitments. Take into account any travel restrictions or visa limitations that may affect the duration of your trip.

If you have a specific destination in mind, research the recommended duration for visiting that location. Some places may require a longer stay to fully experience their culture, attractions, and activities, while others can be explored in a shorter timeframe.

Consider your travel pace and personal preferences. Do you prefer a leisurely trip with plenty of downtime, or do you prefer a fast-paced adventure packed with sightseeing? Factor in travel time and any jet lag that may affect your energy levels upon arrival.

If you plan to visit multiple destinations, allocate sufficient time for each location based on your interests and the activities you wish to engage in. Remember to account for travel time between destinations and consider the feasibility of fitting everything into your desired timeframe.

Keep in mind that a longer trip may require a larger budget due to increased accommodation, dining, and transportation costs. Balance your desire to spend more time in certain locations with the overall cost of your trip.

Once you have determined the duration of your trip, you can move on to the next steps of travel planning, such as researching and gathering information about your chosen destinations and booking flights or transportation.

Remember, the duration of your trip should align with your interests, budget, and available time off. So, take the time to carefully consider these factors to ensure a well-balanced travel experience.

Step 4: Research and gather information about your destination

Researching and gathering information about your destination is a crucial step in travel planning. It allows you to familiarize yourself with the local culture, attractions, customs, and practical information essential for a smooth and enriching travel experience.

Start by reading travel guides, online resources, and blogs to gather insights about your chosen destination. Look for information about popular tourist sites, local customs, transportation options, safety precautions, and visa requirements.

Check out travel forums and social media groups to connect with fellow travelers who have been to your destination. Seek their advice, recommendations, and firsthand experiences to gain valuable insights and tips.

Research the best time to visit your destination. Consider factors such as weather conditions, peak tourist seasons, and any festivals or events that may be happening during your trip. This information will help you plan your itinerary and determine which attractions or activities to prioritize.

Learn about the local culture and customs. Familiarize yourself with local greetings, etiquette, clothing norms, and any specific cultural practices or taboos. This will help you show respect to the local community and avoid any cultural misunderstandings.

Research transportation options within your destination. Find out about public transportation systems, availability of rental cars, and the cost of taxis or ridesharing services. Knowing how to get around will help you save time and money during your trip.

Look for recommendations on accommodations, dining options, and local cuisines. Read reviews and compare prices to find the best options that fit your preferences and budget. Consider the proximity of your accommodation to major attractions and amenities.

Make a list of the top attractions and activities you want to experience. Prioritize them based on your interests and available time. Research entry fees, operating hours, and any restrictions or reservations required for certain attractions.

By conducting thorough research and gathering information about your destination, you’ll be well-prepared to create an itinerary, make informed decisions, and make the most out of your travel experience.

So take the time to delve into the details and immerse yourself in the charm and wonders your chosen destination has to offer.

Step 5: Book flights or transportation

Once you have determined your destination and gathered information about it, it’s time to book your flights or transportation. This step is crucial, as it often affects your budget and can impact the overall logistics of your trip.

If you’re planning to travel by air, start by researching flights to your destination. Use flight comparison websites or online travel agencies to find the best deals and compare prices. Consider factors such as flight duration, layovers, and airline reputation.

Flexibility in your travel dates can help you find cheaper flights. Consider flying during off-peak seasons or on weekdays, as prices tend to be lower during these times. Be sure to book your flights well in advance to secure the best rates.

If you’re traveling by other means of transportation, such as trains, buses, or ferries, research the schedules, fares, and availability. Look for reliable booking platforms or official websites of transportation providers to make your reservations.

Consider the proximity of your accommodation to the airport or transportation hubs. It’s convenient to choose accommodations that offer easy access to public transportation or provide shuttle services to and from the airport.

When booking your flights or transportation, it’s essential to consider travel insurance. Travel insurance provides coverage for unexpected events such as flight cancellations, delays, or medical emergencies. Consider purchasing travel insurance to protect yourself and your investment.

Before finalizing your bookings, double-check the details to ensure accuracy. Verify the departure and arrival dates, times, and terminals. Make note of any luggage restrictions or additional fees that may apply.

Once your flights or transportation are booked, it’s a good idea to set up travel alerts or notifications to stay updated with any changes or delays. Save electronic copies of your itineraries, e-tickets, or reservation confirmations for easy access during your trip.

Booking your flights or transportation early ensures that you have the best options available and allows you to focus on other aspects of your travel planning.

So, take the time to research and make your bookings, ensuring a smooth and seamless journey to your destination.

Step 6: Find accommodation

Finding suitable accommodation is a crucial step in travel planning as it directly impacts your comfort and overall experience during your trip. Here are some steps to help you find the perfect accommodation.

1. Determine your budget: Set a budget for your accommodation. Consider how much you are willing to spend per night and allocate a portion of your overall trip budget to accommodations.

2. Research the options: Use online travel platforms and booking websites to explore various types of accommodations. Consider factors such as location, amenities, and reviews from previous guests.

3. Consider your preferences: Determine the type of accommodation that suits your needs. Options include hotels, hostels, guesthouses, vacation rentals, or even unconventional options such as homestays or house swaps.

4. Location: Consider the location of the accommodation in relation to your planned activities and attractions. It’s convenient to stay in a central location or near public transportation for easy access to the places you want to visit.

5. Read reviews: Take the time to read reviews from previous guests to get an understanding of the quality and service provided by the accommodation. Look out for any common issues or concerns mentioned in the reviews.

6. Compare prices: Compare prices of different accommodations that fit your criteria. Consider any added charges or fees, such as resort fees or taxes, when comparing prices to ensure you are getting the best value for your money.

7. Book in advance: Once you have found the perfect accommodation, book it as soon as possible to secure your reservation. Popular accommodations can fill up quickly, especially during peak seasons.

8. Check the cancellation policy: Before making your reservation, carefully read and understand the cancellation policy of the accommodation. This will help you navigate any potential changes or cancellations in your travel plans.

9. Contact the accommodation: If you have any specific requests or questions, reach out to the accommodation directly. This could include inquiries about special amenities, room preferences, or any other concerns you may have.

10. Confirm your booking: After making your reservation, double-check your booking confirmation for accuracy. Take note of any important information, such as check-in and check-out times or any special instructions given by the accommodation.

By following these steps, you can find the perfect accommodation that meets your needs, budget, and preferences, ensuring a comfortable and enjoyable stay during your trip.

So take the time to explore your options and secure your ideal accommodation in advance.

Step 7: Create an itinerary

Creating an itinerary is an essential step in travel planning as it helps you organize your time, prioritize your activities, and make the most out of your trip. Here’s how to create an effective itinerary:

1. Identify your must-see attractions: Make a list of the top attractions or activities you don’t want to miss in your chosen destination. Research their opening hours, ticket prices, and any specific requirements.

2. Consider time and logistics: Take into account the duration of your trip and the time it takes to travel between attractions. Be realistic about how many activities you can fit into each day, allowing for breaks and downtime.

3. Prioritize your interests: Determine your main areas of interest – whether it’s historical sites, museums, outdoor activities, or cultural experiences. Allocate more time for the activities or attractions that align with your interests.

4. Plan for flexibility: While it’s important to have a schedule, leave room for spontaneity and unexpected discoveries. It’s impossible to predict everything, so allow yourself time to explore and embrace new experiences.

5. Group activities by proximity: Cluster activities or attractions that are located close to each other. This will help you maximize your time and reduce travel time between destinations.

6. Consider the local culture: Take into account any cultural or religious practices that may affect the opening hours or availability of certain attractions. Plan your itinerary accordingly to make the most of your visit.

7. Explore local cuisine: Include time for trying local dishes and exploring different dining options. Research popular local foods or restaurants in each area you plan to visit and add them to your itinerary.

8. Pace yourself: Avoid overloading your itinerary with too many activities in a short amount of time. Give yourself time to relax and enjoy the surroundings. Remember, quality experiences are better than rushing through a long list of attractions.

9. Utilize travel apps and resources: Make use of travel apps or websites that offer itinerary planning tools or suggestions for your destination. These resources can help you create a well-structured and efficient itinerary.

10. Be mindful of your energy levels: Take into consideration your own energy levels and travel preferences. Avoid cramming too many strenuous activities in a row, and allow for rest or leisurely exploration.

Remember that an itinerary is a tool to guide you, but it’s okay to deviate from the plan if you discover new opportunities or if unexpected circumstances arise. Flexibility and spontaneity can lead to unexpected joy and memorable experiences.

So, take the time to create a thoughtful and well-balanced itinerary that allows you to fully enjoy your trip and make the most out of your chosen destination.

Step 8: Pack your bags

Packing your bags is a crucial step in travel planning, ensuring that you have everything you need for a comfortable and enjoyable trip. Here’s how to pack efficiently:

1. Make a packing list: Create a comprehensive packing list to ensure you don’t forget any essentials. Include clothing, toiletries, travel documents, electronics, and any other items you may need.

2. Check the weather: Research the weather conditions of your destination during the time of your visit. Pack appropriate clothing and accessories, such as jackets, hats, or sunscreen, to suit the climate.

3. Pack versatile clothing: Opt for clothing items that can be mixed and matched easily. Choose neutral colors and versatile pieces that can be dressed up or down to maximize outfit options while minimizing luggage weight.

4. Consider local customs: Take into account the cultural or dress norms of your destination. Pack appropriate clothing that respects local customs, especially if you plan to visit religious sites or conservative areas.

5. Pack travel-sized toiletries: To save space and comply with carry-on restrictions, transfer your toiletries into travel-sized containers. Remember to adhere to airline regulations regarding liquid quantities.

6. Organize your belongings: Use packing cubes or separate bags to categorize and organize your clothes and belongings. This will not only keep your suitcase tidy but also make it easier to find what you need during your trip.

7. Keep important documents together: Gather all your travel documents, including passports, tickets, accommodation reservations, and any necessary visas. Keep them in a secure and easily accessible place.

8. Pack essential electronics: Bring along the necessary electronics for your trip, such as smartphones, cameras, chargers, and adapters. Consider the voltage requirements of your destination and pack the appropriate adapters.

9. Don’t forget medication and first aid: If you take any prescription medications, ensure that you have an ample supply for the duration of your trip. Pack a basic first aid kit with essentials like band-aids, pain relievers, and any necessary medications.

10. Travel with essential valuables: Keep your valuable items, such as cash, credit cards, and jewelry, in a secure bag or pouch that you can carry with you at all times. Consider using a money belt or a hidden travel wallet for added security.

Remember to pack light and avoid overpacking, as it can be cumbersome and may incur additional luggage fees. Consider doing a trial pack beforehand to ensure that everything fits and that your luggage is within weight restrictions.

By following these packing tips, you’ll be well-prepared for your trip, ensuring that you have everything you need while avoiding the stress of overpacking. So, pack smart and travel with convenience and peace of mind.

Step 9: Plan your meals and dining options

Planning your meals and dining options is an important step in travel planning, especially if you’re a food lover or have specific dietary requirements. Here’s how to make the most of your culinary experiences during your trip:

1. Research local cuisine: Familiarize yourself with the local cuisine of your destination. Look for signature dishes, traditional specialties, and popular food markets or street food scenes. Researching local cuisine beforehand allows you to anticipate and embrace the flavors of your chosen destination.

2. Make a dining wish list: Create a list of restaurants, cafes, or food stalls that you’re interested in trying. Read reviews, consult travel guides, or seek recommendations from locals and fellow travelers. Prioritize your list based on your preferences and budget.

3. Consider dietary restrictions: If you have specific dietary restrictions or allergies, research restaurants or eateries that cater to your needs. Look for places with gluten-free, vegetarian, or vegan options, and ensure that you communicate your dietary requirements clearly when ordering.

4. Explore local markets: Visit local markets or supermarkets to immerse yourself in the food culture of your destination. Purchase fresh ingredients, local produce, or unique snacks to enjoy during your trip. It’s a great way to experience the local lifestyle and culinary offerings.

5. Learn basic phrases: If you’re traveling to a destination with a different language, learn basic phrases related to dining, such as “hello,” “thank you,” and “menu.” This will help you communicate your preferences and dietary needs to restaurant staff.

6. Embrace street food: Street food can offer some of the most authentic and delicious culinary experiences. Research popular street food markets or vendors in your destination. Follow local recommendations and observe cleanliness and hygiene practices when selecting street food options.

7. Be open to culinary adventures: Don’t be afraid to try new dishes or flavors. Push yourself outside your comfort zone and embrace new culinary experiences. You may discover unexpected favorites and create memorable food memories.

8. Consider meal timings: Take into account local dining customs and meal timings. Some cultures have specific meal times, such as a siesta or late-night dining. Adjust your plans accordingly to ensure you don’t miss out on local dining experiences.

9. Allow for spontaneity: While it’s good to have a plan, allow room for spontaneous dining experiences. Leave a few empty meal slots or explore local recommendations from friendly locals or fellow travelers you meet along the way.

10. Stay hydrated and practice food safety: Drink plenty of water, especially in warmer climates, and be mindful of food safety practices. Wash your hands regularly, opt for bottled water in areas with unsafe tap water, and choose restaurants or street food vendors with a good reputation for cleanliness.

By planning your meals and dining options in advance, you can truly savor the flavors and culinary delights of your destination. So, research, embrace, and indulge in the local food scene during your trip.

Step 10: Prepare necessary travel documents

Preparing the necessary travel documents is a crucial step in ensuring a smooth and hassle-free trip. Here’s what you need to do:

1. Check your passport: Ensure that your passport is valid for at least six months beyond your planned travel dates. If it’s expiring soon, renew it well in advance to avoid any last-minute complications.

2. Apply for visas: Research the visa requirements of your destination country. Check if you need a visa and apply for it early to allow sufficient processing time. Follow the instructions provided by the consulate or embassy and submit all required documents.

3. Organize travel insurance: Travel insurance provides crucial coverage in case of medical emergencies, trip cancellations, or lost belongings. Research and purchase a travel insurance policy that suits your needs and provides adequate coverage for the duration of your trip.

4. Make copies of important documents: Make photocopies or take pictures of your passport, visa, travel insurance, and other important documents. Leave copies with a trusted person at home and keep digital copies accessible while traveling.

5. Check entry requirements: Research and familiarize yourself with the entry requirements of your destination. Check if you need to present return tickets, proof of accommodation, or other supporting documents upon arrival.

6. Research health and vaccination requirements: Check if there are any specific health requirements or vaccination recommendations for your destination. Consult your healthcare provider or a travel clinic to ensure that you are up to date on any necessary vaccinations.

7. Register with your embassy: Consider registering with your home country’s embassy or consulate at your destination. This allows them to provide assistance or contact you in case of emergencies or unexpected situations.

8. Check travel advisories: Stay updated with any travel advisories or warnings issued by your government for your destination. Adjust your travel plans accordingly and be aware of any safety or security concerns.

9. Prepare a travel wallet: Organize all your travel documents in a secure travel wallet or folder. This makes it easy to access them when needed and helps keep them safe and organized throughout your journey.

10. Share your itinerary: Inform a trusted family member or friend about your travel plans. Share your itinerary, contact details, and any important information with them. In case of emergencies, they will know how to reach you and provide necessary assistance.

By preparing and ensuring that you have all the necessary travel documents in order, you can travel with peace of mind and avoid any potential complications or delays. So, take the time to check and organize your travel documents prior to your departure.

Step 11: Make necessary reservations and bookings

Making necessary reservations and bookings is an important step in travel planning to secure accommodations, activities, and transportation during your trip. Here’s what you need to do:

1. Book accommodations: Based on your research and preferences, make reservations for your accommodations in advance. Consider factors such as location, amenities, and budget. Popular accommodations can fill up quickly, so ensure you book early to secure your desired options.

2. Reserve transportation: If you plan to use public transportation or rent a car at your destination, make any necessary reservations in advance. Look for deals or discounts and ensure your transportation arrangements align with your itinerary.

3. Purchase attraction tickets: For popular attractions, consider purchasing tickets in advance to skip the long lines and secure your entry. Many attractions offer timed entry or online ticket options that allow for a more seamless experience.

4. Arrange for guided tours: If you’re interested in guided tours or activities, book them in advance to secure your spot. This allows you to plan your itinerary more effectively and ensures availability for popular tours or experiences.

5. Reserve dining options: If you have specific restaurants or dining experiences in mind, make reservations ahead of time, especially for popular or highly sought-after establishments. Booking in advance guarantees you a table and avoids disappointment.

6. Consider transportation between locations: If you plan to visit multiple destinations during your trip, book transportation tickets or passes between locations. This could include flights, train tickets, or intercity bus passes.

7. Research and book special experiences: If you’re interested in unique experiences such as cooking classes, adventure activities, or cultural performances, research and make the necessary bookings in advance. These experiences often have limited availability.

8. Check cancellation policies: Before finalizing any bookings, make sure to review the cancellation policies. Life is unpredictable, and having flexibility in your reservations can be beneficial in case of any unforeseen changes in your travel plans.

9. Stay organized: Keep a record of all your reservations, confirmations, and receipts in a centralized place for easy reference. This helps ensure a smooth travel experience and allows you to stay organized throughout your trip.

10. Double-check details: Before your departure, double-check all your reservations and bookings to ensure accuracy. Confirm dates, times, and any specific instructions provided by the service providers.

By making necessary reservations and bookings in advance, you’ll have peace of mind knowing that your important travel components are secured, allowing you to focus on enjoying your trip to the fullest.

So take the time to plan and make your necessary reservations, ensuring a well-prepared and smooth travel experience.

Step 12: Plan for transportation at your destination

Planning for transportation at your destination is an important step in travel planning to ensure smooth and convenient travel within the area. Here’s how to navigate transportation options effectively:

1. Research transportation options: Familiarize yourself with the available transportation options at your destination. This may include public transportation systems such as buses, trains, or trams, as well as taxi services, ridesharing apps, or bike-sharing programs.

2. Learn about local public transportation: Understand the local public transportation system, including routes, schedules, and fares. Study maps of subway or bus routes and identify key stops or interchanges that will be relevant to your itinerary.

3. Consider purchasing travel passes or cards: Depending on your length of stay and anticipated usage, determine if it’s worth purchasing travel passes or cards that offer unlimited or discounted rides on public transportation. These passes can save you time and money.

4. Plan for airport transfers: If you’re arriving at an airport, research and decide on the most convenient mode of transportation to your accommodation. Options may include airport shuttles, public transit, or pre-arranged private transfers.

5. Check for ridesharing or taxi services: If you prefer more flexibility or convenience, look into ridesharing apps or taxi services available at your destination. Check if they are widely used and reliable for getting around.

6. Consider walking or cycling: Depending on the location and infrastructure, walking or cycling may be a feasible and enjoyable mode of transportation for shorter distances. Research pedestrian-friendly areas and bike rental options if applicable.

7. Navigate driving regulations: If you plan to rent a car at your destination, familiarize yourself with local driving regulations, including license requirements, traffic rules, and parking availability. Research and book car rentals in advance to secure the best rates.

8. Stay informed about disruptions or closures: Check for any planned closures or disruptions to public transportation routes or services during your travel dates. Stay updated through official transport authority websites or mobile apps to avoid any inconvenience.

9. Embrace local culture and etiquette: Be respectful of the local culture and etiquette when using public transportation. Familiarize yourself with any unwritten rules, such as offering seats to elderly or pregnant passengers, and follow local customs for purchasing tickets or validating passes.

10. Stay safe and be aware of scams: Use trusted transportation services and be cautious of potential scams. Avoid unlicensed taxis, be mindful of your belongings, and stay vigilant while using public transportation, especially in crowded areas.

By planning for transportation at your destination, you’ll be able to navigate the area efficiently and maximize your time exploring the attractions. So, research your options, consider convenience and cost-effectiveness, and choose the transportation modes that best suit your needs.

Step 13: Research local customs and etiquette

Researching the local customs and etiquette of your destination is an important step in travel planning. Understanding and respecting the cultural norms of the place you’re visiting can enhance your travel experience and help you connect with the local community. Here’s what you should do:

1. Learn basic greetings: Familiarize yourself with common greetings and phrases in the local language. Learning to say “hello,” “thank you,” and “excuse me” shows respect and can help break the ice in your interactions with locals.

2. Dress appropriately: Respect the local dress code and customs. In some cultures, modest attire is expected, especially when visiting religious sites or conservative areas. Research the clothing norms and pack accordingly to avoid any unintended cultural offense.

3. Respect religious customs: If your destination has religious traditions, familiarize yourself with the customs and practices related to them. Follow any dress codes or guidelines when visiting religious sites, and be mindful of appropriate behavior and photography restrictions.

4. Observe local customs and traditions: Familiarize yourself with local customs and traditions, such as greetings, gestures, or table manners. Understanding and respecting these cultural nuances can enrich your interactions with locals and demonstrate your appreciation for their way of life.

5. Be aware of gestures and body language: Gestures and body language can vary across cultures and may have different meanings or interpretations. Research common gestures to avoid any unintentional misunderstandings or offense. When in doubt, observe and follow the lead of locals.

6. Respect personal space: Different countries and cultures have varying concepts of personal space. Be mindful of personal boundaries and avoid unnecessary physical contact unless it’s customary or welcomed in the local culture.

7. Follow local dining etiquette: If you plan to dine at local restaurants or with locals, be aware of proper dining etiquette. Pay attention to table manners, serving customs, and any specific traditions, such as tasting a dish before adding seasoning.

8. Know appropriate tipping practices: Research the tipping customs of your destination. In some countries, tipping is expected, while in others, it may not be common practice. Understand the appropriate amount and the preferred method of giving tips.

9. Respect local customs and traditions: Be mindful of and respect local customs, festivals, and traditions. Familiarize yourself with any practices or events happening during your visit, and observe them respectfully, even if you don’t fully understand them.

10. Smile and be polite: A friendly demeanor, a smile, and basic politeness can go a long way in any culture. Approach interactions with locals with an open and respectful attitude, and be open to learning from their customs and traditions.

By researching and embracing the local customs and etiquette, you can show respect for the local culture, connect with the community, and create meaningful experiences during your trip.

So take the time to learn and appreciate the customs of your destination, and enjoy your journey with cultural sensitivity and understanding.

Step 14: Make a checklist of essentials to bring

Making a checklist of essentials to bring is a crucial step in travel planning to ensure you have everything you need for a comfortable and stress-free trip. Here’s how to create a comprehensive checklist:

1. Travel documents: Include your passport, visa, travel insurance documents, identification cards, and any necessary permits or licenses for your destination.

2. Money and cards: Bring sufficient cash in the local currency and consider carrying a mix of payment options, such as credit cards, debit cards, or a travel money card. Don’t forget to notify your bank and credit card companies of your travel plans to avoid any issues with your cards.

3. Medications and prescriptions: Pack any necessary medications, along with copies of prescriptions or doctor’s notes. If you have specific medical conditions, consider wearing a medical ID bracelet or carrying relevant medical information in case of emergencies.

4. First aid kit: Include a basic first aid kit with items such as adhesive bandages, antiseptic wipes, pain relievers, antihistamines, and any special prescriptions or medical supplies you may need.

5. Clothing and accessories: Pack clothing suitable for the climate and activities at your destination. Include underwear, socks, comfortable shoes, weather-appropriate attire, swimwear, and any specialized gear required for activities such as hiking or skiing.

6. Toiletries and personal care items: Bring travel-sized toiletries, including toothbrush and toothpaste, shampoo and conditioner, soap or body wash, moisturizer, sunscreen, and any essential personal care items you use on a daily basis.

7. Electronics and chargers: Don’t forget your essential electronics, such as phone, laptop or tablet, camera, chargers, adapters, and power banks. Consider bringing a portable Wi-Fi device or SIM card if you need internet access on the go.

8. Travel accessories: Include a travel adapter, travel pillow, lightweight towel, reusable water bottle, earplugs, eye mask, and any other accessories that enhance your comfort during the journey.

9. Entertainment and reading materials: Pack books, magazines, or e-readers to keep you entertained during travel or downtime. Don’t forget to bring headphones or earphones for listening to music or watching movies.

10. Miscellaneous items: Consider items such as a travel lock, a universal sink plug, a portable umbrella, a reusable shopping bag, a pen and notepad, and any other personal items that you find essential or useful in your day-to-day routine.

Remember to tailor your checklist based on your specific needs, the nature of your trip, and the destination you’re visiting. Keep in mind any restrictions or guidelines in place for carry-on luggage or liquids when packing.

By using a checklist, you can ensure that you have all the essentials you need for a comfortable and organized trip. So take the time to create a comprehensive checklist, double-check it before departure, and enjoy a worry-free journey.

Step 15: Ensure travel safety and security

Ensuring travel safety and security is a vital step in travel planning to protect yourself and your belongings during your trip. Here’s what you should do:

1. Research the destination: Familiarize yourself with local safety and security conditions of your destination. Check travel advisories or warnings issued by your government, stay updated on current events, and be aware of any potential risks or concerns.

2. Secure your accommodations: Choose accommodations in safe areas and research their security measures. Consider factors such as secure locks, in-room safes, and 24/7 reception or security staff.

3. Protect your belongings: Take precautions to protect your belongings from theft or loss. Use luggage locks, carry a theft-proof bag, and be mindful of your surroundings. Avoid displaying expensive items and keep your valuables secured in a hotel safe or a hidden travel wallet.

4. Use reliable transportation: Opt for licensed transportation services and be cautious when using public transportation, especially in unfamiliar areas. Research reputable taxi companies or use ridesharing apps that have a reliable track record.

5. Stay connected: Ensure you have a way to stay connected with family, friends, or emergency contacts during your trip. Share your itinerary with a trusted person and keep them updated about your whereabouts.

6. Register with your embassy: Consider registering with your home country’s embassy or consulate at your destination. By doing so, they can provide you with important updates or assistance in case of emergencies or unexpected situations.

7. Practice caution with strangers: Be cautious when interacting with strangers and avoid sharing personal information or details about your travel plans. Use common sense and trust your instincts when approached by unfamiliar individuals.

8. Use secure Wi-Fi connections: Be cautious when using public Wi-Fi networks, especially for accessing personal accounts or making financial transactions. Whenever possible, connect to secure and password-protected networks or use a trusted virtual private network (VPN) for added security.

9. Stay informed about local laws: Research and familiarize yourself with the local laws and regulations of your destination. Be respectful of local customs, traditions, and social norms to avoid unintentional offenses or legal issues.

10. Purchase travel insurance: Travel insurance is essential for protecting yourself against unforeseen events or emergencies. Make sure your insurance policy provides coverage for medical expenses, trip cancellations, and lost or stolen belongings.

Always prioritize your personal safety and security during your travels. Stay alert, be aware of your surroundings, and take necessary precautions to mitigate risks. Remember, being proactive and prepared can greatly contribute to a safe and enjoyable travel experience.

So, take the time to ensure travel safety and security, and embark on your journey with confidence and peace of mind.

Step 16: Enjoy your trip!

After all the planning and preparations, it’s finally time to embark on your much-awaited trip! Here are some tips to help you make the most of your travel experience:

1. Embrace the adventure: Approach your trip with an open mind and a spirit of adventure. Embrace new experiences, try local cuisine, and immerse yourself in the local culture.

2. Stay flexible: Despite careful planning, unexpected situations may arise. Stay flexible and adapt to any changes or detours that come your way. Sometimes, the most memorable experiences happen when plans change.

3. Engage with the locals: Interact with the locals and learn about their customs, traditions, and way of life. Engaging with the local community can provide unique insights and create meaningful connections.

4. Seek off-the-beaten-path experiences: While popular tourist attractions are worth visiting, don’t be afraid to explore lesser-known places or hidden gems. You may stumble upon hidden treasures and have a more authentic experience.

5. Take breaks and relax: Travel can be exhilarating but also exhausting. Allow yourself time to rest and relax. Take breaks from sightseeing, enjoy leisurely meals, and recharge to fully appreciate your journey.

6. Capture memories: Take photos, keep a travel journal, or create videos to capture the memories of your trip. These mementos will allow you to relive your experiences and share them with others.

7. Try new activities: Step out of your comfort zone and try new activities that are unique to your destination. Whether it’s learning to surf, taking a cooking class, or going on a thrilling adventure, these experiences can create lifelong memories.

8. Stay mindful and respectful: Remember to be respectful of the local customs, traditions, and environment. Practice responsible tourism, minimize your impact on the environment, and leave a positive impression wherever you go.

9. Stay present in the moment: Put away your devices and take time to fully experience your surroundings. Be present in the moment, savor the sights, sounds, and flavors around you, and create meaningful connections with the places you visit.

10. Embrace the unexpected: Travel is full of surprises and the unexpected. Embrace and appreciate the unexpected moments or detours that come your way, as these can often lead to the most incredible and memorable experiences.

Remember, the purpose of your trip is to enjoy, relax, and create lifelong memories. So, be open to new experiences, embrace the unknown, and allow yourself to fully enjoy the journey.

Wishing you a fantastic trip filled with exploration, adventure, and unforgettable moments!

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• Planning Travel

How to Plan a Trip

Last Updated: January 29, 2024 Approved

This article was co-authored by Amy Tan . Amy Tan is a Travel Planner and the Founder of Planet Hoppers, a boutique travel design team founded in 2002. Planet Hoppers specializes in brainstorming and creating itineraries for dream vacations, honeymoons, exotic adventures, family reunions, and group trips. Planet Hoppers is a TRUE accredited travel agency and a member of the Signature Travel Network, the Cruise Lines International Association (CLIA), and Travel Leaders. Amy earned a BA in Communications and a BS in Physics from the University of California, Davis in 2000. There are 8 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 94% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 552,586 times.

Before planning a trip have a current passport. Purchase traveler's checks. Keep the receipt in a safe place in case of being stolen. Whether for travel or pleasure, schedule some fun. All trips are meant for adventure, relaxation, and enjoyment. By planning well, you can ensure you that you and your family or friends can enjoy a hassle-free trip with only the good kind of surprises to ensue.

Planning Help

Choosing the When, Where, and How

• Keep in mind weather and climatic conditions, merits and demerits of the place, types of recreation (beaches, culture, shopping), and facilities (transport, eating out, etc). What clothes are suitable? How removed from civilization will you be? What does your destination require?

• Do you want to go during the off-season or while tourism is booming? The off-season will offer discounts, but it will also mean closed doors and reduced availability.
• When it comes to weather, do you want to deal with winter or the rainy season? How about when it's hot and muggy?
• And then there's ticket prices – if you're flying, when is it the cheapest to fly? If you are planning to fly on a long weekend , then you should book the tickets well in advance to get the best deal.

• Make a list. Write down the places you want to visit, including restaurants, museums, malls, and other places of interest. This will help give you ideas and prevent being completely lost when you arrive and do not know what to do.
• Include how you're going to get around. Does your itinerary involve cab rides? Using the subway? Trekking on foot? If you are taking public transportation, make sure you know how that's done wherever you're going.

• Companies that help you in the actual "planning" phase of your trip, would be like Gap Travel Adventures, Get A Trip.com, the Automobile Club of Southern California Travels Division (and their counterparts in each of the 50 States), and the American Express Corporation, whereas the giant travel conglomerates, such as Expedia, Travelocity ,Orbitz.com and Priceline (the 4 largest travel vendors in "gross profits" within the United States), aim at the end booking process.
• The five things you can do to help yourself and your budget (that you don't need a travel agent for) are the following: 1) Book your flight and hotels at the same time, not separately 2) Be willing to fly mid-week and off-hours 3) Be willing to fly or land at a neighboring airport within 30 miles (48 km) of each other 4) Pay an all-inclusive price when possible, so that meals and gratuities are included, and 5) The actual season you travel – i will differ the rates by 30-40%.

Figuring Out the Logistics

• Always add some wiggle room, overestimating rather than underestimating. There are always costs you don't foresee or things you want to do that you haven't accounted for.
• If the trip is more than you are willing to spend, make cuts where you can. If it ultimately means cutting the trip short, so be it.

• Ditch that daily sugary latte. If you get a $4 coffee drink three times a week, that's $12 a week, and about $50 a month. That's $300 in six months right there.
• Eat from home more. Restaurants are great, but they're expensive. If you cook at home, you can save money not only because it's cheaper, but because you'll have leftovers that can last you days.
• Quit the luxuries for a while. That last drink on Saturday night? Pass. A movie next week? Nope. Heck, cable? Who needs it when you have Netflix? Take a look at what little things are fun, but that you could live without.

• It is said that you should book airfare around two months out for the best deals – this is that happy place where airlines start discounting their trips to sell tickets, but haven't yet jacked prices up because they're last-minute.
• If you're going somewhere that speaks a different language, take the time to brush up on the basics. You'll be glad you did, and the people you interact with will be, too.

• Many airlines also pair with major retailers, like Target, Amazon, and Apple. If you buy from those stores, you get miles. What's not to like? You're shopping there anyway – you might as well get a free flight for it.

Setting Your Plans in Stone

• And anything else for that matter, too. Many attractions have ticket sales online where you can skip the lines and go right in. Sure, the idea of waiting in line right now doesn't sound so bad, but for three minutes of work right now you can not waste hours of your vacation standing in a line with strangers wishing past you would've had better sense.

• Only you know if you are one of these people that changes their mind often, or often does re-scheduling – or if you are one of these people that will fly out in a hurricane, no matter what!

• Keep your passport, travel documents, visas, and similar items in a safe pouch. You may want to make copies, too, and keep them in a safe place. It will make it so much easier to replace anything that you lost.

• If applicable, put vacation notices on your e-mail, and remember to set your answering machine. Those messages will just have to wait until you get back.

Wrapping Up the Details

• Traveling in a car? Make sure to get lots of foodstuffs, water, and things to do. A CD on tape about a road trip or your specific destination will be great to get you in the mood. Consider "On the Road," " Lost in My Own Backyard," "A Walk Through the Woods," or "Washington Schlepped Here," amongst others. Good music is a must, too.

• Stick to basic pieces and a couple pairs of shoes – it's really all you need in terms of clothes regardless of how long your trip is. A few basic shirts and a few basic pants, shorts, or a skirt will do the job. You can then mix and match as necessary.
• Roll your clothes when packing. This will save you a ton of room and mean you can buy that authentic-looking tiki torch when the mood strikes.
• Create and use a checklist for packing, which helps consistently remind you of all the odds and ends of packing. You don't want to arrive at the airport and remember you forgot the needed documents at home.

• Don't be tempted to take work or home problems with you – then all this planning will be for naught, making it feel like you're still mentally back home. Leave that laptop and your phone off – now is all about exploring and going on an adventure.

Expert Q&A

Reader Videos

• If planning a trip on a severe budget is your number one priority, there are literally hundreds of money saving tips for the actual daily travel plans, that can save you in the hundreds if not thousands of dollars. Thanks Helpful 0 Not Helpful 0
• If peer reviews are more important than shopping by rates, than websites like Trip Adviser.com and some of the top ranked travel blogs, like with Budget Travel and Travel Zoo.com all have stellar reputations for providing unbiased reviews. In Europe, a similar counterpart would be found within Auto Europe.com (full service European travel vendor, not just cars) The Asian markets probably have the widest variety of travel providers. The only reason mentioning names is relevant, is according to Forbes Research many of the other smaller affiliate travel resources have been known to delete from their databases the low-25% of the negative reviews, thus obstructing true peer review analysis. This does not mean however, that one should not consider one of these smaller travel affiliates, though one should do their research and due diligence on that company's trust factor. Many have value-added services the larger companies do not have. Thanks Helpful 0 Not Helpful 0
• Start learning the language of the country you are going to if you are traveling overseas. Thanks Helpful 0 Not Helpful 0

• Don't keep sharp objects in your luggage. Security has been greatly beefed up, and your luggage may be checked. Thanks Helpful 4 Not Helpful 0
• Traveling can be hectic. If traveling to a new place, make sure you keep medication (especially for children). Keep your documents and precious possessions safe. Mugging and theft is common. Thanks Helpful 5 Not Helpful 1

You Might Also Like

• ↑ https://www.theglobetrottingteacher.com/how-to-successfully-choose-your-travel-destination/
• ↑ Amy Tan. Travel Planner. Expert Interview. 12 March 2020.
• ↑ http://www.seat61.com/spreadsheet.htm#.VBx5XvldUss
• ↑ https://www.lonelyplanet.com/travel-tips-and-articles/how-to-budget-for-a-big-trip/40625c8c-8a11-5710-a052-1479d2772aa0
• ↑ http://www.nomadicmatt.com/travel-blogs/planning-a-trip/
• ↑ http://www.nomadicmatt.com/travel-tips/how-to-find-a-cheap-flight/
• ↑ https://www.travelpulse.com/news/features/the-importance-of-travel-insurance-3.html
• ↑ http://www.roadtripamerica.com/tips/How-To-Plan-A-Great-Road-Trip.htm

About This Article

To plan a trip, start assessing your costs by determining where you will stay, like a hotel or a hostel. You should also go online and compare flight prices a couple months in advance for the lowest rates. Additionally, be sure to consider ways of getting around your destination, like rental cars or subways, based on the place you’re traveling to. If you’re traveling internationally, get your necessary documents in order 6 months in advance, like a passport and travel visa, and keep them in a safe place. For more tips on planning a vacation, like how to make a budget, keep scrolling! Did this summary help you? Yes No

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How to Make Travel Planning Easier – 5 Practical Tips

Ok, everyone who knows me knows this: I am bad at planning ahead. I love not knowing where I will be two weeks from now. So planning my travels months in advance just doesn’t work for me.

I often still have to book hotels, flights, or rental cars just weeks or occasionally even days before I travel. And yes, that does cause stress sometimes! That is, until I finally sit down and plan everything I feel I need to plan before I take off on my next adventure.

But no matter when you decide to start planning your trip and no matter what type of traveler you are, every trip requires some form of planning.

The planning will determine how successful the journey is, but it can also be the most challenging and stressful part of your travels.

If you have a trip coming up and you are responsible for creating a plan, here are a few handy travel planning tips.

How to Make Travel Planning Easier

1. create a virtual meeting place.

Set up a Facebook event, a WhatsApp group, or any virtual meeting place for the people you are traveling with.

This will allow you to easily discuss and plan for the trip without having to arrange to meet up in person.

Make sure that the virtual meeting place is solely used for discussing the trip and encourage every member to get involved.

Initially, use this space to discuss the destination, the budget, and the dates.

Then start focusing on the details such as which flights to book , whether to book a hotel or an Airbnb, whether to rent a car or not, etc.

2. Delegate

Travel planning can be much easier when members of the group each have a job to complete.

Therefore consider delegating aspects such as accommodation, activities, and food to other members. This also helps people to get in the right mindset for traveling.

Make sure that they are relaying this information in the virtual meeting space so that a logical itinerary is produced.

Although delegating can be easier, be sure to supervise and be proactive in each area.

3. Compare Everything

This is my favorite travel planning tip: compare to get the best deals!

Check the price on individual vendors’ websites to ensure that you are getting the best price or use a comparison website such as Skyscanner .

Skyscanner is great for finding the best deals on flights.

Similarly, when you are looking to book accommodation, check out comparison websites, such as Cozycozy . That website compares accommodation options using 100+ providers including Airbnb, Booking.com, Vrbo, and other big names. Whether you’re looking for a hotel, a guesthouse, a hostel, or something more unique like houseboats and treehouses, they compare prices for all of them.

For planning your activities I recommend using Get Your Guide .

4. Look Into Travel Services

Consider using a professional service to book and manage all your travel in one place.

Sometimes I enjoy booking everything myself, creating my own itinerary slowly. But sometimes it’s easier to have a travel agency take care of things for you!

Specialist companies can arrange all the bookings for a trip to take all of the stress out of planning. Often, this is a good way to find the lowest prices too.

5. Make Sure You Have Travel Insurance!

I ended up in an Indonesian hospital once after I got dengue fever in Bali .

I can tell you, that wasn’t a great experience! And the last thing you want is to have issues with your health insurance when you feel that ill.

Thankfully I always make sure that my travel insurance covers me in the countries I am visiting and for the entire duration of my trip – some insurances don’t cover long-term travel.

And of course, I hope nothing as serious as dengue fever happens to you. But if you travel enough you’ll very likely miss a flight at some point, lose some luggage or have something stolen. All of that has happened to me too and every time my insurance helped me out.

Which travel insurance is best for you depends mainly on where you are from. Therefore check in your home country what travel insurance is available.

Note: if you are planning to do some extreme sports while traveling (ie: scuba diving, skiing, paragliding, etc.) then do make sure your travel insurance covers this too and if not, get additional insurance for this.

Also Read: Travel Insurance Recommendations – Finding the Best Travel Insurance for Your Needs and  How to Stay Safe When Traveling

Use These Travel Planning Trips and Enjoy!

Travel planning can be a real headache, but it is also the key to a successful trip.

Yes, I believe in spontaneous trips and not sticking to a set itinerary all the time. But I have also missed out on some incredible places and experiences because I did not plan anything or did not do enough research.

On several occasions I hardly knew anything about my destination until after I arrived. I have often run out of time to do the things I wanted to do or I simply found out about cool spots to visit and things to do too late…

I hope my travel planning tips will help you to plan your next trip and I promise I will do my best to follow them myself to prevent some of the last minute travel stress I have had to deal with too often! 😊

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3 thoughts on “How to Make Travel Planning Easier – 5 Practical Tips”

The virtual meeting place works a lot with my friends. We created a group chat to communicate about our trip and adjusting it to our schedule availability.We don’t usually see each other often so we set everything in our virtual meeting place. Your post is helpful. Thanks for sharing.

Loved the “delegate” part 🙂 Usually it’s me who takes care of all the logistics, so now I’ll try to learn to get everyone involved in the planning process.

Wow! this article is really interesting in reading. love your blog…

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5 Easy Steps to Actually Enjoy Your Vacation

Stop stressing, and start making the most out of your time off.

You'd think planning and going on a vacation would be a dream. But, for a surprising number of people, taking time off of work, family, and daily responsibilities can be a stressful nightmare.

In 2015, Healthline surveyed more than 2,000 working adults and found that 62 percent of respondents had "very" or "somewhat" elevated levels of stress during their winter vacations. But stress is the last thing that should be holding us back from taking time off. Here are five ways to keep stress at bay when planning, taking, and returning from a vacation — so you can enjoy your hard-earned getaway.

Don't be so hard on yourself, to begin with.

"If you're someone who works, you're checking your emails, you're getting text messages, maybe you're going onto social media, you're digesting a lot of information, so it's no wonder that we're going to have a hard time settling down from that and quieting our mind on vacation," Dr. Megan Jones Bell, clinical psychologist and former chief science officer at meditation and mindfulness app Headspace , told Travel + Leisure . "It's a lot to expect that you just go flip a switch."

To help combat the stress of planning travel, try to unpack what is actually making you stressed in the first place. Is it the idea of unplugging that has you worried? Then maybe book a vacation where you know there will be reliable Wi-Fi . Are you stressed about feeling like you have to check in with work but don't really want to? Try an internet-free vacation instead. Worried you can't plan the ultimate trip? Hire these A-list travel agents to do it for you. No matter the source of your stress, there is always a way to help ease it.

Start the relaxation process before you leave.

According to Bell, you should begin the relaxation process before you even leave for the airport. This, Bell explained, can be done by building in rituals and routines you can perform before, during, and after a trip "that help anchor you and act as a buffer to the stress that's going to try to creep back in."

For Bell, this entails settling in for a Headspace meditation routine, which means she begins a new 10-minute daily practice several days before leaving for an excursion. If you're new to meditation, you can always sign up for the app (free trials are available for newcomers) and work your way up minute by minute each day until you find a comfortable length.

For others, those rituals could also mean journaling what you hope to gain from your vacation or creating a personalized itinerary so you can ensure you get to see everything you want to while away. Just make sure you make your routine your own.

Make sure all your vacation goals are achievable.

Making plans for your vacation is a great idea, but stuffing your days with too many to-dos can be a real buzzkill. In fact, multiple studies have proven that meticulously planning your leisure time can seriously ruin your fun. And it's not the activity, but rather the act of assigning a time to an activity that will do you in.

To combat this itinerary-induced stress, Bell suggested starting each morning of your trip by setting an intention. Taking just a few minutes to quiet your mind and think about what you'd like to accomplish that day will help mitigate any stress you may feel later on.

And before your departure, try creating a looser itinerary for your journey. Create a list of all the "must-see" places and another of "would like to see." This way you can prioritize your time without feeling constrained by the clock.

Use vacation time to kickstart healthy new routines.

Instead of thinking of vacation as a few days away from your real life, think of it as a few days away to help improve your everyday.

"Vacation is a really great time to initiate healthy habits that you just don't have the time or energy to start during your day-to-day life," Bell said, noting that you're much more likely to pull healthy routines back into your life if you can start them in a happy, conducive environment.

To do this, look into a vacation that is tailor-made for your goals, such as a yoga retreat , a culinary journey to improve your kitchen skills, or even an all-around wellness getaway to renew your mind, body, and soul. Or, as Bell suggested, use it as a great time to — you guessed it — start a meditation practice, which has some seriously impressive, scientifically-backed health benefits .

Keep up your new habits for at least 10 days after you return.

According to Bell, it takes just 10 days to form a new habit, meaning if you start a new one on your vacation you should bring it home with you to reap all the rewards.

"Research at Headspace has shown that the use of the app for just 10 days can reduce stress," Bell said. "So that's where I'd say before your vacation, if you start meditating and you can do just 10 minutes a day during it, it's gonna help reduce your vulnerability to stress."

But really, no matter what new habits you form or how relaxed you were on vacation, re-entering your normal life can get you down. To combat the post-vacation blues, make sure to build in an adjustment day to settle in, decorate your home with your new souvenirs, and stay in the vacation mindset as long as you can. Follow these steps and you'll be a master at beating vacation stress in no time.

Now, there's only one thing left to do: Plan your next stress-free adventure .

Solo Traveler

Solo travel tips, destinations, stories... the source for those who travel alone.

The Ultimate Solo Travel Guide: Travel Alone & Love It

January 4, 2024 by Janice Waugh

What is solo travel? After 15 years of traveling solo, I've concluded that it is two things. Solo travel can be done independently or on a group tour. Essentially, solo travel is when you leave behind everyone you know and embark on a trip. Independent solo travel is when you plan and navigate the travel yourself. Group solo travel is when you join a tour or cruise alone. Both provide the unique experience of exploring the world without family and friends who have expectations of you. It's about discovering who you are when no one (that you know) is looking.

Traveling alone delivers access to the world in ways that other forms of travel don't. It is an essential mode of travel, at least some of the time.

However, not everyone takes to it naturally. Some worry about traveling solo. There are concerns around loneliness, safety, and more.

While we have hundreds of articles on the site that get into the details of how to travel solo, here, in one place, is the ultimate guide for those who want to travel alone. The tips in this post will help you have the best experience possible. They will help you travel alone and love it.

If you are traveling independently, read on.

If you plan to go on an organized tour, don't miss our page of tours with no or low single supplement . It's updated at least once a month and if you'd like to receive it via email you can sign up here .

Table of Contents

Why You Will Love Solo Travel

When you travel alone, you travel on your terms. You get to do what you want, when you want. You can connect with people if you wish or avoid them completely. Those are the obvious benefits for going solo as a traveler.

But there are many benefits of solo travel that affect your whole life. The experience encourages you to stretch and grow as a person. You gain confidence and get better at problem solving. You understand yourself better, become more independent, and become a more interesting person.

For more, read Why Travel Solo? 15 Reasons Going Alone Makes Travel Better . Now, let's get on to the ultimate solo travel guide.

Your Guide for Planning to Travel Alone

Planning a solo trip takes a bit of time and thought. To cover everything, this would be an extremely long article. Instead, I'm pointing you to some of the basic planning posts on Solo Traveler. There over 600 posts on Solo Traveler. This just takes you to the ones that cover the fundamentals.

• Solo Travel Planning Guide with Trends, a Checklist, and Insider Tips
• Solo Travel Safety: 50+ Proven Tips to Keep You Safe
• Carry-On Packing List That Makes Sense: Traveler Tested
• Best Accommodation for Solo Travelers
• A Complete Guide to Travel Insurance for Solo Travelers
• Eating Alone Is Easy When You Know How

Ultimate Tips to Travel Alone and Love It!

Let's get into the experience of traveling alone.

For some people, enjoying a solo trip comes naturally. Others have to work at how to travel alone. Most who do, fall in love with it. Here are a few things you can do to ensure a great solo adventure.

1. Visualize the trip you want. It's all about you.

Start thinking about the opportunities that are present when you travel alone long before you leave. Is it down time you really want? Build that into the plan. Are you after a creative travel experience ? Research the opportunities before you go and then dream on them until you get there.

2. Gather firsthand knowledge before you go. Personal stories tell you more.

Talk to people who have already traveled to your destination. Doing this was so incredibly helpful when planning my trip to Patagonia. At the time, no amount of research helped me plan the logistics. Talking to people who had made a similar trip gave me insight into the travel options and tips on how to avoid the mistakes they had made. Use your social network to find people. Join online meetup groups based in your destination. Find expat groups at your destination. By talking to people you will learn more about things to do as well as things that are not really for you.

3. Learn to chat with strangers.

Starting conversations with strangers can be a challenge, especially when you're an introvert like I am. However, these conversations can be trip-changing, if not life-changing. There are many skills that can be developed for this and one is never too old to learn them. In fact, it was only when traveling alone after my husband passed away that I learned how much I had grown and taken on the techniques of an extrovert. I learned that I could talk to strangers easily.

4. Tap the experience of the people you meet. Get current information.

As a solo traveler, you'll meet more travelers and locals than those who travel with a partner. Ask a traveler about the best thing they've done so far or a local for the best hidden gem restaurant in the area. The people you meet and the advice they offer will greatly enrich your trip.

5. Be flexible with your plans. Opportunities arise!

When suggestions or opportunities arise from these chance encounters, be flexible enough to act on them. There are times when flexibility must reign and the schedule should be thrown away. I do this most often on road or rail trips.

6. Don't over-plan. You will absolutely need relaxing time.

Managing your travels yourself takes more energy than if you are with someone else. It is important to have extra time in your itinerary to wander a market leisurely, linger over a coffee at an outdoor café, or take that trip into the mountains you hadn't considered.

7. Be patient. Take time to settle in and learn how the city works.

It can be difficult arriving in a new city alone. Take your time. Take a day to relax, watch the city function, and settle in. Read Solo Travel Confidence: How to Be Strong, Capable, and Safe .

8. Explore your destination at different levels. Gain different perspectives.

In London, it's natural to take the Tube. However, riding on the top of a double-decker bus gives you another perspective on the city. But you still wouldn't want to miss the Tube as it's an experience unto itself. My point is, explore the city in as many ways as possible: on foot, by bicycle, via public transit. Take a taxi and talk to the driver. Rent a car and learn what it's like to park or drive on the opposite side of the road. Every mode of movement offers new perspectives.

9. Take in local events. Get to know the daily life of a culture.

Whether it's a street festival or a sporting event, these are opportunities to rub shoulders with locals, offering insight into the culture and, potentially, fun conversations. Events made for tourism will not be as successful for this as events created by and for locals.

10. Be proactive if you’re unsure of yourself.

Ask for help. Standing around looking dazed will not get you where you want to go and it may get you noticed by the wrong people. Go ahead, smile, and ask for help. It's one of the fundamentals of staying safe as you travel solo .

11. Eat locally! Discover the culture through food.

There is nothing like exploring the local cuisine. It gives you a new path into your destination's culture, history, and geography. There is always a reason, historical or geographic, for a specific cuisine that can be explored through your tastebuds and your mind.

12. Shop where the locals shop.

Are you into home renovations? Then a hardware store in another country could be quite interesting. Are you a foodie? Go to the grocery store or the street where all the specialty vendors are located. Are you into fashion or interior decorating? Again, explore (you don't have to buy) where the locals shop.

13. Know which way is up. An old-school map is your friend.

Study a map of your destination. Get to know it. Get a sense of direction using major landmarks like Central Park in New York City or the CN Tower in Toronto. This will help you explore cities happily, with greater confidence. Read How to Navigate a New City Solo .

13. Find people who share your passion.

Whether it's chess or poetry or badminton or books, there will be hubs or groups that share your passion at your destination. Many destinations have an English bookstore which is typically a great resource for events you will want to attend. Google search or find them on meetup.com. What a great way to combine your love of travel with your love of other things.

14. Take day tours and classes.

There are many benefits to punctuating your independent trip with local tours such as cooking classes . You have new ways to better experience your destination, enjoy some social time (after all, solo travelers are not necessarily loners), and you get to take a break and let the tour company run the logistics and planning of the experience.

15. Have great evenings out.

Just because you're traveling solo doesn't mean you have to stay in at night with a book. There are many options for things to do in the evening. If you're in a country where you don't speak the language, music is a good bet. Read What to Do at Night When Traveling Alone and How to Enjoy Going to a Bar Alone When You Travel .

What If You Don't Love Solo Travel?

Let's face it, not everyone likes the same thing. Some people will travel alone and, for one reason or another, not enjoy it.

The first thing I suggest is that you be patient. You're not going to find your solo travel groove on the first day of your first trip. You need to give yourself some time to settle into your destination and apply some of the many travel alone tips above.

If, then, you're still not loving it, read  What If You Travel and You Don’t Love It ? and the advice of other solo travelers in Feeling Overwhelmed? How to Conquer First-Day Solo Travel Anxiety .

Round Out Your Guide to Solo Travel with These Resources

Here are a few posts to explore to help you plan your best solo trip.

• How to Save Money for Travel
• How to Plan Your Travel Budget: Luxury or Frugal
• Best Solo Travel Destinations: Real Solo Travelers Love These
• Feeling the Pinch? Solo Travelers Save Money at The Airport
• How to Get Through an Airport by Yourself with Ease
• Carry On Packing List That Makes Sense: Traveler Tested
• Checked Baggage: Top Planning and Packing Tips.
• Best VPN for Travel: What, Why, How & New Recommendations
• Road Trip Alone with Confidence: 10 Tips for a Great Trip

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Editor Tracey: tracey @ solotravelerworld.com

Sales Simon: simon @ solotravelerworld.com

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How Far in Advance Should You Plan an International Trip? Expert Advice

Planning an international adventure? Wondering when to kickstart the process? You’re in the right place! Effective planning is your ticket to a stress-free journey, and we’re here with tips to guide you. Let’s explore the ideal timing for your dream vacation abroad.

Factors to Consider:

• Destination’s Peak Seasons: Research when your chosen destination experiences high tourist traffic. For popular spots, early planning secures the best deals and avoids last-minute letdowns.
• Holiday or Special Event: If your trip aligns with holidays or special events, initiate planning even earlier. Prices surge, and availability dwindles during these busy periods.
• Visa, Vaccinations, and Permits: Check for essential travel prerequisites like visas, vaccinations, or permits. These often require time to arrange, ensuring a seamless entry into your destination.

By initiating your international trip planning well in advance, whether you’re exploring historic ruins, relaxing on pristine beaches, or immersing yourself in vibrant city life, you gain time for research, price comparisons, and meticulous arrangements. The result? An unforgettable, hassle-free vacation. Bon voyage!

When planning an international trip, it’s recommended to start planning at least 6-12 months in advance. This allows for ample time to research, compare prices, and book accommodations and flights at the best rates. Additionally, it gives you enough time to apply for visas and gather any necessary travel documents. By planning ahead, you can also take advantage of early-bird deals and discounts. So, start your planning early to ensure a smooth and stress-free international trip!

Table of Contents

How Far in Advance Should You Plan an International Trip?

Planning an international trip can be an exciting experience, but it requires careful consideration and strategic timing. Embarking on an international adventure involves a myriad of considerations. Among the most common queries is the pivotal one: “When should I start planning my international trip?” This article delves deep into this inquiry, equipping you with the knowledge and insights essential for effective trip planning

The Benefits of Planning Ahead

Planning your international trip well in advance offers numerous benefits that can enhance your travel experience. Want to conquer the whole world?  Here’s why starting your planning process early is a smart move:

1. Unlocking Savings: Early birds catch the best deals on flights and accommodations. Airlines often release their lowest fares months before departure, leading to substantial savings. By booking in advance, your wallet stays happy.

2. Securing Prime Accommodations: Popular tourist hotspots tend to fill up fast, especially during peak travel times. Planning ahead ensures you secure your ideal lodging, preventing last-minute scrambling for a place to stay.

3. In-Depth Destination Exploration: Advance planning grants you the luxury of thorough destination research. You can uncover hidden gems, unique attractions, and local experiences off the beaten path. Crafting a detailed itinerary ensures you make the most of your time and don’t miss out on must-see sights.

4. Peace of Mind: Avoid the stress of last-minute arrangements and unexpected hiccups.When all your bookings and logistics align seamlessly before your international journey, you open the door to pure enjoyment and immersion in the local culture.

In essence, early planning isn’t merely a financial strategy; it’s the cornerstone of an enriched travel experience. It ensures you optimize every moment, relishing a stress-free adventure. Thus, initiate your preparations ahead of time and savor every precious moment of your international voyage!

Booking Flights and Accommodations

When it comes to booking flights and accommodations for your international trip, timing is crucial. For flights, the general rule of thumb is to book 3-6 months in advance for the best deals. However, this can vary depending on the airline, destination, and time of year. It’s crucial to monitor prices and set fare alerts to catch any promotional fares.

As for accommodations, it’s best to book as early as possible to secure the best options. Popular hotels and vacation rentals can fill up quickly, especially during peak travel seasons. Aim to book at least 6 months in advance, but if you are traveling to a highly sought-after destination, a year in advance may be necessary.

In addition to flights and accommodations, don’t forget to plan for transportation within your destination and any activities or tours you wish to experience. Research the best time to book these services and make your reservations accordingly.

Tips for Efficient Trip Planning

Now that you understand the importance of planning ahead for your international trip, here are some useful tips to ensure your planning process is efficient and stress-free:

• Create a detailed itinerary with a list of must-see attractions, landmarks, and activities.
• Research the weather and seasons at your destination to pack appropriate clothing and plan outdoor activities accordingly.
• Check the entry requirements for your destination, including visas, passports, and vaccinations, and ensure you have all the necessary documentation.
• Set a budget for your trip and research the average costs of accommodation, transportation, meals, and activities at your destination.
• Consider purchasing travel insurance to protect yourself from unexpected situations, such as trip cancellations or medical emergencies.
• Stay flexible and open-minded in your planning process. Allow room for spontaneity and unexpected discoveries.

Planning well in advance for your international journey is a smart strategy. It enables you to access the best deals, discover unique experiences, and reduce stress throughout your adventure. When determining the ideal planning timeframe, factors like the time of year, your chosen destination, and the length of your trip come into play. To ensure a seamless experience, remember to book flights and accommodations early, thoroughly research entry requirements, and create a well-structured itinerary. This careful preparation will set the stage for a memorable and hassle-free international travel experience.

Key Takeaways: How Far in Advance Should You Plan an International Trip?

• Planning an international trip at least 6-8 months in advance is recommended.
• Booking flights and accommodations early can help you secure better prices and availability.
• Researching visa requirements and applying for necessary documents should be done well in advance.
• Creating a detailed itinerary and researching local customs and traditions is important before traveling.
• It’s essential to have travel insurance in case of any unforeseen circumstances during your trip.

Frequently Asked Questions

Are you planning an international trip? Wondering how much time in advance you should start planning? Check out these commonly asked questions to help you figure out the best timing for your travels.

How early should you start planning an international trip?

The ideal timeframe to start planning an international trip is around 3 to 6 months in advance. This allows you enough time to research and compare prices for flights, accommodations, and activities. By starting early, you can also take advantage of early booking discounts and secure the best deals.

Additionally, planning ahead gives you enough time to get your travel documents in order, such as applying for visas or renewing your passport if needed. It also allows you to create a detailed itinerary, ensuring you don’t miss out on any must-see attractions or experiences at your destination.

What factors should I consider when deciding how far in advance to plan?

When deciding how far in advance to plan your international trip, there are a few factors to consider. Firstly, the popularity and seasonality of your destination. If you’re traveling to a popular tourist spot or during peak season, it’s advisable to start planning earlier to secure your preferred accommodations and avoid price hikes.

Secondly, the complexity of your trip. If you’re planning a multi-country itinerary or want to participate in specific events or festivals, it’s best to start planning well in advance to ensure everything aligns smoothly. Lastly, consider your personal preferences and flexibility. If you’re someone who likes to have everything organized ahead of time, starting early will give you peace of mind.

Can you plan an international trip with short notice?

While it’s possible to plan an international trip with short notice, it may come with certain challenges. Last-minute bookings can be more expensive, especially for flights and accommodations. Popular hotels or tour operators may be fully booked, limiting your options.

For those with flexible schedules and a sense of adventure, the allure of a last-minute trip can be irresistible. Spontaneity can lead to unexpected, thrilling experiences. To make the most of such journeys, stay open to changes in your itinerary and embrace the unknown. It’s in these unscripted moments that the true magic of spontaneous travel unfolds.

Is it better to plan an international trip during off-peak times?

Planning an international trip during off-peak times can have several advantages. Firstly, you’re likely to find cheaper flight tickets and accommodations, as prices tend to be lower when the demand is lower. Additionally, popular tourist attractions are usually less crowded, allowing you to enjoy a more relaxed and authentic experience.

However, it’s important to consider the weather conditions during off-peak times. Some destinations may have extreme weather or experience seasonal closures of certain attractions. Researching the climate and availability of activities is crucial to ensure you have a pleasant travel experience during off-peak times.

Should you plan an international trip differently based on the type of destination?

Yes, the type of destination should be an important factor when planning your international trip.Your choice of destination plays a pivotal role in trip planning. Consider these pointers:

• Remote or Less-Developed Areas: For such destinations, early planning is vital. Secure permits and limited accommodations well in advance.
• Bustling Cities or Popular Spots: Begin planning sooner to unlock diverse options and snag great deals.
• Beach or Relaxing Getaway: Enjoy flexibility; plan closer to your preferred travel dates.

Your destination sets the rhythm of your planning, ensuring a tailored and memorable international journey.

How to Plan Your First International Trip in 2023

Planning your inaugural international journey in 2023? Here’s a succinct roadmap for a smooth adventure:

1. Research Visa Requirements: Start by understanding the visa requirements for your chosen destination. Some countries demand advance applications, while others offer visa-free entry. Ensure you have the necessary permits in order.

2. Accommodation and Flights: Book your accommodations and flights well in advance to secure the best deals. Airlines often release affordable fares several months ahead. Also, early bookings are crucial for popular destinations, especially during peak travel seasons.

3. Set a Budget: Determine your budget, including expenses for accommodation, transportation, activities, and meals. Having a clear financial plan will help you manage your spending during the trip.

4. Ideal Planning Window: Aim to start planning your trip around 3-4 months in advance. However, this timeline can vary based on your destination and peak travel periods. Some places may require even earlier planning.

5. Flexibility is Key: Stay flexible in your planning. Unexpected changes may occur, so it’s wise to have backup options and a contingency fund.

6. Stay Prepared: Prioritize travel insurance, document backups, and essential travel gear. Being prepared ensures you can handle unforeseen situations with ease.

In conclusion, meticulous planning and research are essential for a successful international trip in 2023. Be well-prepared, stay adaptable, and relish the experience of exploring new horizons. Happy travels!

How to Enjoy a Trip With the Whole Family—Grandparents, Parents, Kids, and All

These handy travel tips will go a long way if you have a crowd in tow..

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Planning a trip for the whole family—kids, parents, grandparents, and all—can get complicated.

Photo by Arthur Poulin on Unsplash

Everyone has a tale of a big family trip gone wrong, but with a little know-how, you can enjoy vacationing with Grandma and your brother’s rowdy twins. After all, there’s a lot to think about when you have a crowd spanning all ages.

Accessibility should always be a primary consideration; choosing a destination, accommodation, and a range of activities that offer everyone an equal chance to enjoy themselves is key. Are nap times for younger travelers a must in the itinerary? Pre-plan to avoid any temper tantrums. And don’t run away from adventure travel just because you have older family members in tow—plenty of destinations offer a mix of adrenaline and relaxation.

Ahead, we pulled together 16 tips for a multigenerational trip that will help things run smoothly.

1. Choose the right tools for planning a multigen trip

Getting everyone together to plan a group trip is never easy—add a few generation gaps into the equation, and it gets even tougher. Some travelers may not be as comfortable with custom lists on Google Maps, and others may want to plan everything via a group phone call. When you face this dilemma, you have a couple options: Assign one or two (willing) people the majority of the brainstorming and planning duties, and/or use a mix of planning tools to appease all preferences. Here’s a short list to get you started:

• Pinterest : Less tech-savvy family members can pin things they want to see on this easy-to-use platform, and the planners can make it happen.
• Google Docs: This is a great tool for sharing reservation information or links to various tour operators, hotels, Airbnbs, and more. You can even find premade itinerary outlines created specifically for Google Docs.
• Google Maps : Create a list of starred places to visit, and share it with your crew. This is also great to have on hand when people inevitably ask, “Can you share your favorite places?”
• Splitwise : Splitting the bill for dinners, hotels, and activities can be a headache. This app makes it easy to track what everyone owes throughout the trip.
• WhatsApp : This is a good one for those traveling internationally or planning group travel with family members across countries. It’s just like texting but works over a Wi-Fi signal.

2. Rent a house. Or a cabin. Or a villa.

For big groups, a vacation rental beats a hotel. The shared spaces promote bonding, and you don’t have to waste time coordinating when to meet up in the lobby or tracking down everyone napping in their separate rooms or wandering around town. Plus, you’ll have access to a kitchen. Dining with a big group can get expensive, and who doesn’t love a home-cooked meal once in a while?

Although Airbnb and Vrbo might be the most popular platforms for finding vacation rentals, consider some of our top alternatives . Some, like Kid & Coe , specialize in kid-friendly properties while others, like Homes & Villas by Marriott Bonvoy , give you a great hotel-like experience, but with the amenities of a house.

Whatever you do, make sure you have multiple bathrooms. When more than one or two people need to shower, having an additional bathroom can make all the difference.

3. Make sure everyone agrees on the room situation

When there’s more than one room to choose from, there’s room for conflict. Does the first to arrive get first dibs? Or does it go oldest to youngest? A rotating system from year to year? Consider accessibility needs—older travelers may benefit the most from the biggest or comfiest bed or the first-floor room that doesn’t require climbing stairs, even if they are the last to arrive at the vacation party. Figure out the loose plan well in advance of arrival, especially if you’re getting to your destination after a lot of travel. A simple text exchange or phone call can help avoid a lot of tension.

4. Look for outdoor space, especially if you’re traveling with kids or pets

Pick a place with lots of outside space for the kids to run around. A pool is a bonus; it gives people something to do if they want to skip an outing. An outdoor space is a must if you’re traveling with pets —who knows how far the nearest dog park may be.

5. Look for half-day rather than day trips

Choose a place with half-day options nearby rather than a trip where you change locations every day. It makes life easier for everyone and provides an easy out in case someone wants to take an afternoon to themselves before rejoining the larger group.

6. Pick group tours that engage the whole family.

If you do a group tour, make sure the focus is engaging for the whole family. You need a guide who can click with the kids and answer the “boring” questions adults will want answers to. This is another area in which to prioritize accessibility. Not everyone is going to want to go on a horseback ride. Airbnb Experiences offers a great starting point for options everyone will enjoy.

7. Arrange for alone time.

A little alone time can go a long way when traveling in any group situation. If there are adult siblings who all bring kids, arrange for each group of parents to have a night out alone while the others watch the kids. Even if there aren’t any littles on your trip, schedule a night where you all agree that everyone can do their own thing (rather than track down a table for eight . . . again).

8. Decide groceries at the start.

Talk groceries on Day One. Decide how many meals you’ll eat out and who’s buying the groceries, and get input from the group on what grocery items they want. Forcing other families or family members to pay for snacks they will never eat may create tension.

9. Rent more than one car

Even if you can all fit in one car, it’s a good idea to have more than one rental car so that subgroups can do different activities. A second car allows one group to hang back (without feeling trapped) while a separate group goes off on an adventure.

10. Don’t force people to do activities they’re not interested in.

There are jigsaw-puzzle people and there are crossword-puzzle people. Accept this. Do not try to force one to be the other. That said, if you have a house full of jigsaw-puzzle people, you should have at least one giant jigsaw puzzle on hand. Make it known before the trip gets going that it’s OK if anyone wants quiet time on their own or to do a different activity.

11. Parents: Talk about screen time.

Make sure all parents agree on proper amounts of screen time and the sharing of screens—try to agree on a rule that works for all kids. It’s much harder to convince your kid that they’ve had enough of the iPad for one day when their cousins are still happily watching Bluey .

12. Don’t make too many rules.

The trip should be fun for everyone.

13. Don’t rush things.

Moving a group of people around is like herding cats—doubly so when there’s a wide age range. Build in extra time to navigate airports and any excursions.

14. Don’t turn the trip into a forced march.

Let people know that excursions are optional and that the whole group will enjoy catching up at lunch or dinner. This goes for budgeting, too—some people may not want to fork out the money for the VIP hot-air balloon ride, and that’s OK.

15. Don’t try to do too much.

Plan your day’s activities; then cut the amount of things to do in half, leaving lots of extra time for rests along the way and more leisurely meals.

16. Finally . . .

What Grandma or Grandpa says, goes.

This article originally appeared online in 2015; it was most recently updated in March 13, 2024, to include current information. Erika Owens contributed to the reporting of this story.

The great outdoors are closer than you think. How to find hiking, camping, more near you.

There are more federal lands and waters than you can explore in a lifetime.

And there’s a free tool to help find the best ones for you. Recreation.gov is a one-stop shop for planning adventures in the great outdoors. 

“Our job with Recreation.gov is to set people out to have the best experience they can, and when they know what to expect, they know how to prepare, they know what passes they might need, if their entry fees, if they need time, reservations, anything like that,” said Janelle Smith, who works for the U.S. Forest Service and Recreation.gov Public Affairs.

Here’s how to use the site to plan your next getaway or level up your next road trip .

Is Recreation.gov a real website?

Yes. Fourteen federal agencies , ranging from the National Park Service to the U.S. Army Corps of Engineers, use Recreation.gov as a “centralized travel planning and reservation platform,” according to the website.

“All of our federal agencies that participate in Recreation.gov share their data with us, even if it's not a reservable location,” said Smith. Travelers can use that data to find points of interest across the country. “Today, there are about 5,000 recreation areas and 121,000 individual sites available to reserve on Recreation.gov .”

Where is a good place to camp? 

To find highly rated campgrounds near you, use the map tool in the middle of the homepage or select the Camping & Lodging thumbnail near the top. Either can help you search Recreation.gov’s database of campgrounds and other accommodations, which you can narrow by rating as well as distance, price, availability, and even mobile coverage. You can click on each location to find additional details like rules, activities and nearby attractions.

You’ll need to create an account on the website to make a reservation.

“There's many reasons for that, the most important being those local managers, who manage the locations where you're going to visit, need to be able to communicate with you for things like maybe a fire emergency or flooding or anything that could impact your stay,” Smith explained.

How do I plan where to stop on a road trip? 

Recreation.gov's Trip Builder can help you find all sorts of scenic places to stop, whether for a picnic or a full park day. 

From the homepage, click on Plan Your Vacation with Trip Builder. From there, you can enter a starting point and destination and filter what you’d like to do along the way. Do you want to go hiking or snorkeling? Are you interested in historical and cultural sites or simply driving around and looking at scenery? You can indicate how far out of the way you’re willing to go for these destinations.

“I can set this buffer zone right here to, say, 50 miles outside of my route,” Smith said. “It will show me then all of the different recreation opportunities along that route … that I wouldn't have known about otherwise just driving along the road.”

From Acadia to Zion: What travelers should know about each of America's national parks

Can you just show up to a national park?

Sometimes. Most national parks do not require reservations for entry. Of those that do, most only require reservations for certain areas, during certain times, like summit sunrises at Haleakalā National Park in Hawaii. 

Some may require reservations or fees for specific activities, like cave tours at Mammoth Cave National Park in Kentucky. Others may require activity permits or lotteries, like hiking Angels Landing at Zion National Park in Utah.

“If a location requires a permit, it's typically a location that is extremely popular and the demand is greater than the capacity of that experience,” Smith said. She encourages travelers to consider less visited destinations.

“All the participating agencies of Recreation.gov, beyond the big national parks, have hundreds and thousands of amazing locations that people may not know about,” Smith said. “By venturing out just beyond sort of the known areas, I think you can discover parts of this country that are really surprising, and they have so much to offer.”

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Solar eclipse 2024: Follow the path of totality

Solar eclipse, what you need to know to watch monday's total solar eclipse.

The NPR Network

A stunning celestial event is visible across the country Monday, when the moon crosses directly in front of the sun: a total solar eclipse. For those in the path of totality, there will be a few brief moments when the moon completely covers the sun and the world becomes dark.

Traveling for totality? Skip ahead.

This will be the last chance to catch a total solar eclipse in the continental U.S. for about 20 years, so here's what you need to know to safely enjoy!

When is the eclipse?

April 8, 2024 there will be a total solar eclipse that crosses from the Pacific coast of Mexico through the United States.

What is totality and why it matters

According to NASA , totality will start around 11:07 a.m. PDT/1:07 EDT in Mexico and leave Maine at around 1:30 pm PDT/3:30 pm EDT.

Here's what time the eclipse will be visible in your region

Check out this table for when the partial eclipse and totality are visible in each region or check by zip code here.

A partial solar eclipse will be visible across the contiguous United States, so even if you're not directly in the path, you should be able to see something special, weather permitting.

Unable to get to totality? We'll be sharing highlights here from across the NPR Network throughout the day Monday if you can't see it in real time.

Where to see totality?

More than 30 million people live in the path of totality for Monday's eclipse, and many more in nearby areas.

Here's what we know about Monday's weather forecast.

Why totality matters

As NPR's Neil Greenfieldboyce explains , "During a total eclipse, the sky darkens suddenly and dramatically . The temperature drops. Stars come out. Beautiful colors appear around the horizon. And the once-familiar sun becomes a black void in the sky surrounded by the glowing corona — that's the ghostly white ring that is the sun's atmosphere."

Eclipse Science

For april's eclipse, going from 'meh' to 'omg' might mean just driving across town.

A partial eclipse, while still a fun experience, is hardly as dramatic. Those with a view of the partial eclipse will see crescent-shaped shadows like those seen here in 2017.

How to watch safely

If you plan to look directly at the eclipse (partial or totality), you're going to need eclipse glasses handy because looking directly at the sun without proper protection ( traditional sunglasses don't count! ) can be harmful to your eyes.

The perfect celestial soundtrack to the total solar eclipse

As NPR's Joe Hernandez explains, "Proper eye protection must be worn throughout a total solar eclipse — except for the roughly 3 1/2 to 4 minutes when the moon fully obscures the sun, a brief period known as 'totality.' (You will need to take your glasses off during totality to actually see it.)"

If you don't have access to eclipse glasses, you can get crafty with things you have around the house ( like some of us did back in 2017!) More on that here.

Traveling for totality?

The celestial event is driving a ton of domestic travel to the path of totality. If you're headed out of town to view the eclipse, here are some NPR Network resources for areas in the path of totality:

Texas The path of totality crosses through the Lone Star State, with some areas expecting a possible influx of visitors in the hundreds of thousands to catch prime viewing. Our member stations across the state have gathered local resources to help you navigate the region and the eclipse!

• San Antonio: Check out the latest from Texas Public Radio
• Dallas: Explore KERA's coverage for the latest
• Austin: Head to KUT for the best local resources

Arkansas The eclipse will be cutting through the state, putting Little Rock in the path of totality. Check out Little Rock Public Radio for local resources.

The southwestern edge of the state will be well-positioned to witness the total solar eclipse this year. Kentucky Public Radio is covering the eclipse throughout the region, from Kentuckiana eclipse mania to the University of Louisville's free class about the celestial event. Keep an eye on WKMS for the latest local updates.

Missouri The southeastern corner of the state will be in the path of totality, crossing across towns like Whitewater and Ste. Genevieve. Head to St. Louis Public Radio for local coverage and resources. Illinois Carbondale seems to have won the eclipse lottery, being in the path of totality both in 2017 and for this year's eclipse . For resources from across the state, check out Illinois Public Media .

Indiana A huge portion of the state will be within the path of totality, giving cities across Indiana, including Bloomington and Indianapolis, prime viewing of the eclipse.

• Bloomington: Check out Indiana Public Media
• Indianapolis: Head to WFYI for the latest
• Fort Wayne: Just north of the path of totality, WBOI has resources for the Allen County area

Ohio The Buckeye State is getting bisected by this year's path of totality, plunging a number of the state's most populous areas into darkness for a few minutes on Monday.

• Cleveland: Head to Ideastream Public Media for the latest.
• Columbus: With the capital city just south of totality, head to WOSU for regional resources.
• Cincinnati: Totality will just miss the border town. Here are some tips from WVXU on how to navigate the eclipse in the region.

Pennsylvania Only the northwestern-most corner of the state will catch totality, with views from the lakeside in Erie being particularly well-positioned for a stunning viewing experience. WESA has more from across the region.

Plan to watch the eclipse from a wild mountain summit? Be ready for harsh conditions

New York Buffalo, Rochester, Syracuse and Plattsburgh will fall under the path of totality on Monday. If you're planning to travel to the region for the best views, here are some local resources to stay safe and informed:

• Buffalo: Head to WBFO for the latest
• Syracuse: WAER has more on plans in the Salt City
• North Country: NCPR has the latest from across the region, as well as information on local viewing events to check out

Vermont The Green Mountain State will see totality across its most populous region, including Burlington and Montpelier, as well as the Northeast Kingdom on the Canadian border. Vermont Public has everything you need to know to navigate your time in the region to enjoy the eclipse safely. New Hampshire The northernmost region of the Granite State will be in the path of totality, providing prime viewing to those in Coos County. NHPR has info on local events, travel updates as well as special coverage with New Hampshire Public Television. Maine The last state in the path of totality in the U.S., much of Northern Maine will be positioned for prime viewing. The rural region is preparing for an influx of visitors, and safety officials are encouraging visitors and locals alike to be prepared. Maine Public will be covering the eclipse and has everything you need to know to navigate the region safely.

How to document the eclipse safely

With the ease of cell photography , it can be tempting to reach for your phone to document the eclipse and the moments of totality, but make sure to do so safely.

As NPR's Scott Neuman explains , "For starters, you'll need to wear eclipse glasses or similar protective eye gear while aiming your camera or even just observing the eclipse."

Feeling ambitious? Here are a few more tips.

Or if you're not inclined to capture the moment visually, you lean into some other forms of creative expression. Indiana, for example, has named Linda Neal Reising the official poet in the state for this year's eclipse.

As former NPR reporter and eclipse superfan David Baron shared with Life Kit , viewing totality "[is] like you've left the solar system and are looking back from some other world."

So consider focusing on being present in the moment to enjoy the celestial spectacle.

More resources to enjoy the eclipse

• Sharing the eclipse with tiny humans? Check out these kid-friendly total solar eclipse learning guides from Vermont Public's But Why, and this great explainer from KERA Kids on the difference between a solar and a lunar eclipse.
• Want to see how a solar eclipse alters colors? Wear red and green on Monday
• Plan to wander into the wild for the best view? Here are some tips from outdoor experts.
• Tips from Bill Nye on the best ways to enjoy the eclipse.

NPR will be sharing highlights here from across the NPR Network throughout the day Monday if you're unable to get out and see it in real time. NPR's Emily Alfin Johnson compiled these resources.

• 2024 eclipse

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Your 2024 Illinois Solar Eclipse Guide

Jan 03, 2024 • Outdoors & Regional

Explaining the 2024 Solar Eclipse

Imagine being in the Middle of Everything to witness a   twice-in-a-lifetime astronomical event . If you make your way to Southern Illinois, you'll get that chance. 

What is a solar eclipse?

A solar eclipse is a rare, celestial event that occurs when the moon passes between the Earth and the sun, causing the sun to be partially or completely obscured from view as observed from a specific region on Earth. This happens because the moon's shadow is cast onto the Earth's surface, blocking or partially covering the sun's light.

When is the next total solar eclipse?

On April 8, 2024, a total solar eclipse is set to occur, marking the final one visible from the United States until the year 2045.

Where will the eclipse be visible?

This celestial event will pass through a path of totality encompassing 13 states, including Illinois.

Where is the best place to view the eclipse?

While a partial solar eclipse will be visible across the entire country including much of the rest of Illinois, the special characteristics of a total solar eclipse can only be experienced within the narrow path of totality that will traverse Southern Illinois - specifically in areas such as Carbondale. It is only within this specific region and during this precise moment that you can observe the sky transitioning to darkness, resembling nighttime, as the Moon completely obstructs direct sunlight and unveils the solar corona—the Sun's outer atmosphere.

This means only residents of Southern Illinois and visitors alike will have the rare, unique opportunity to see this truly remarkable event and be witness to the rare astronomical phenomenon known as a total solar eclipse. Carbondale is on the center-line of the path of totality and will see 4 minutes and 9 seconds of totality for eclipse 2024 (nearly double what was seen in 2017). For other spots to view the eclipse in Illinois, keep reading!

How do I plan to see the eclipse?

If you're planning to travel, be sure to   view the Illinois Department of Transportation's website   for travel tips and info on how to prepare.

Read on for more details on what you'll need to bring with you, the best places to see the eclipse, events, and more. Let's have a solar-bration!

Get in a Celestial State of Mind

Before embarking on your eclipse adventure, take a moment to delve into all things out-of-this-world by visiting these planetariums and observation centers. These celestial phenomena have fascinated humanity for centuries, and understanding them can add a whole new layer of wonder to your experience.

Adler Planetarium

Located in Chicago, America’s First Planetarium is more than a museum. It's a laboratory, a classroom, and a community. Enjoy interactive exhibitions, live planetarium shows and more.

Cernan Earth & Space Center

Triton College's on-campus space center in River Grove is an educational, engaging attraction with galactic appeal. It features a variety of earth and sky shows, children's shows and laser light shows.

William M. Staerkel Planetarium

With a state-of-the-art digital projection system and special programs, visitors to Champaign can learn about the stars, planets and more at the second largest planetarium in Illinois.

Strickler Planetarium

Come witness the history of the universe in Bourbonnais from its fiery birth to the formation of our own solar system on a state-of-the-art digital projector that gives a multimedia and full-dome show.

Road Trip Hotspots:  Roadside Stops  

As you head off on your road trip to Southern Illinois, there's a bounty of iconic attractions and features to stop by along the way. 

Kaskaskia Dragon , Vandalia

Is a dragon really a dragon without fire-breathing? Of course not. And this ferocious metallic statue in Vandalia agrees. On your way to experiencing something celestial, stop by this attraction for a fun dose of mythical. 

Big Things , Casey

Yes, seeing a total eclipse will make you feel small. But so will the town of Casey just off of Interstate 70. Host to a variety of larger-than-life attractions like the world’s largest rocking chair, mailbox, golf tee and driver, pencil, keys, and so much more. This town will make you feel like you’ve just stumbled upon a lost suburb of giants.

Fort Massac Encampment , Metropolis

For those history lovers, Fort Massac is Illinois’s first state park and home to a wooden fort built by French soldiers in 1757.

Superman Statue & Museum , Metropolis

Metropolis is the home of Superman! Take a photo with the 15-foot-tall statue of the Man of Steel. A statue of Lois Lane is also located nearby. And be sure to visit the world's largest collection of Superman memorabilia at the  Superman Museum .

Walker’s Bluff Casino & Resort , Carterville

Keep an eye out for a variety of hosted activities related to the eclipse, plus enjoy all the amenities on offer including a spacious indoor/outdoor pool, fine dining venues, and a variety of gaming and entertainment.

Road Trip Hotspots:  Nature Walks

Don't forget to visit a few local state parks and rolling hills to get in some of your steps and take in the wondrous beauty of the natural landscapes that surround you.

Starved Rock State Park , Utica 

Seasonal waterfalls, awe-inspiring bluffs, and rugged canyons dominate the storied landscape at Starved Rock. Rich with history and beauty, Starved Rock’s hiking trails meander through towering trees and scenic overlooks along the Illinois River. 

Matthiessen State Park , Utica

Located in central LaSalle County, approximately four miles south of Utica and three miles east of Oglesby, Matthiessen is a paradise for those interested in geology as well as recreation.

Pere Marquette State Park , Grafton

With nearly 8,000 acres of scenic beauty, Pere Marquette State Park is one of the most picturesque and beautiful locations on the Illinois River and the largest state park in Illinois.

LaRue Pine Hills , Wolf Lake

LaRue-Pine Hills is one of the most unique areas in the world. As with many places in the Shawnee National Forest, the beauty we see today is rooted in geologic history. Scenic drives, hiking, and camping are available.  

Best Places to View the Eclipse in Illinois

The Path of Totality will span across 13 states. A large section of Southern Illinois lies along the path, hitting multiple towns and cities. Take a look at the map below and see which parts of Southern Illinois lie within the Path of Totality, so you can discover which places will be best to view the eclipse! 

Marketing itself as the Crossroads of the Eclipses, this is a great spot for eclipse-chasers. Southern Illinois University is planning a public viewing at a football stadium – with NASA Edge in attendance.

Garden of the Gods, Shawnee National Forest

Situated in Shawnee National Forest, a beautiful, unspoiled wilderness area in Southern Illinois, Garden of the Gods is a perfect spot for viewing astronomical events.

Bald Knob Cross, Alto Pass

As well as being close to the point of greatest eclipse duration – Bald Knob Mountain is one of the highest places in the area. Expect low horizons and a big crowd.

Traffic Information

There'll be an increased amount of traffic on the roads around the eclipse event. Make sure you plan ahead and check out the below links for further details.

• Road construction:  Road Construction (gettingaroundillinois.com)
• Traveler info:  Traveler Info (gettingaroundillinois.com)

Solar Eclipse Events in Illinois

Fairfield eclipse (fairfield), april 8, 2024.

Event date(s): April 8, 2024 Location: Fairfield, IL

Join us for the Total Solar Eclipse on April 8th, 2024 in Fairfield, Illinois – The Center of it All!

Solar Eclipse At Historic Bell Hill (Cobden), April 8, 2024

Event date(s): April 8, 2024, 12-3 pm Location: Cobden, Illinois

Total Eclipse of the Art: at Alto Vineyards

Event date(s): April 6, 2024, 12-5 pm Location: Alto Pass, Illinois

Come and enjoy this day in celebration of local talent with an eclipse theme, in Alto Vineyard's comfy & pleasurable environment. This is a perfect opportunity to purchase that one-of-a-kind memorabilia of this historic crossover eclipse that will engulf Southern Illinois.

Total Eclipse Run (Vienna), April 8, 2024

Event date(s): April 8, 2024, 10:00 am - 3:00 pm Location: Vienna, Illinois

Get a move on and Run on the Day of the 2024 Total Eclipse by participating in the Total Eclipse Run presented by Revive Vienna. SAG Station (Drinks and Snacks) and SAG Driver will be available during the run times.

Solar Eclipse Wine Glass Painting at StarView Vineyards (Cobden), April 7, 2024

Event date(s): April 7, 2024, 1-3 pm Location: Cobden, Illinois

Get ready to unleash your creativity while enjoying a glass of wine, great food and friends. StarView Vineyards are are hosting a Solar Eclipse Wine Glass Painting event where you can personalize your very own wine glasses or beer mugs. Choose between a solar eclipse-themed design or make your own unique design! By the end of the event, you'll have two glasses to sip out of while you watch the once in a lifetime total Solar Eclipse the next day!

Solar Eclipse at Blue Sky Vineyards (Makanda), April 8, 2024

Event date(s): April 8, 2024, 11:00 am - 6:30 pm Location: Makanda, Illinois

Blue Sky Vineyard is perfectly positioned along the path of the 2024 eclipse with scenic views of the vineyard, open skies above and surrounded by rolling hills of the Shawnee National Forest.

Join us at the Eclipse Crossroads for the second total solar eclipse at Blue Sky Vineyard. Did you know that Blue Sky Vineyard was NASA’s Point of Longest Duration for the 2017 eclipse? We thoroughly enjoyed celebrating the 2017 event with so many wonderful guests and are now planning our 2024 experience.

Total Solar Eclipse Olney Illinois 2024 (Olney), April 8, 2024

Event date(s): April 8, 2024, 12:00 PM - 4:00 PM Location: Olney, IL

Marshall Illinois Eclipse (Marshall), April 8, 2024

Event date(s): April 8, 2024, 8:00 AM - 5:00 PM Location: Marshall, IL

Come join us for the Marshall Illinois Eclipse event!

Southern Illinois Eclipse (Carbondale), April 8, 2024

Event date(s): April 8, 2024, 1:59 pm Location: Southern Illinois

Twice in a Lifetime Solar Eclipse (Chester), April 8, 2024

Event date(s): April 8, 2024 Location: Chester, IL

View the NEXT Total Solar Eclipse On The Mighty Mississippi! Come join us for the Twice in a Lifetime Solar Eclipse event. Totality... totally worth it!

Discover Totality, Discover Carmi (Carmi), April 8, 2024

Event date(s): April 8, 2024, 12:45 PM Totality Begins: 2:01 p.m. CDT Location: Carmi, IL

Carmi is on the centerline of the path of totality and will see 4 minutes and 1 seconds of totality for the April 8, 2024 eclipse. This is double what was seen during the 2017 solar eclipse.

Eclipse on the Bricks (Albion), April 6-7, 2024

Event date(s): April 6-7, 2024 Location: Albion, IL

Come celebrate the historic Total Solar Eclipse with the Eclipse on the Bricks festival !

Bald Knob Cross of Peace Eclipse (Alto Pass), April 8, 2024

Event date(s): April 8, 2024, 12:00 PM Location: Alto Pass, IL

Get your tickets early! There has been a great amount of interest shown in their “spot on” location for the best viewing of this rare eclipse. They're working with the Solar Eclipse Committee and other area businesses on planning this incredible event, but suffice it to say that Bald Knob Cross will be a very popular spot for viewing this phenomenon. Gates will open at 10 AM. Please plan on arriving by 12 Noon to experience the Partial Eclipse beginning around 12:40 PM CDT, and the Maximum Eclipse around 2:00 PM CDT.

2024 Solar Eclipse (Newtown), April 8, 2024

Event date(s): April 8, 2024, 1:00 PM to 4:00 PM Location: Newton, IL

Southern Illinois Crossroads Eclipse Festival (Carbondale), April 8, 2024

Event date(s): April 8, 2024, 1:59 pm Location: Southern Illinois University, Carbondale, Illinois

On August 21, 2017, a total solar eclipse path stretched across the entire United States, reaching its point of greatest duration (GD) a few miles south of Carbondale. This region in Southern Illinois is not only in the path of the 2017 eclipse, but also the 2024 eclipse, making it a unique location for being able to perform observations of both eclipses from the same location. Carbondale is on the center-line of the path of totality and will see 4 minutes and 9 seconds of totality for eclipse 2024, nearly double what was seen in 2017. The two eclipse paths form an intersection just south of the SIU campus around Cedar Lake.

Touch of Nature Outdoor Education Center (Makanda), April 6-9, 2024

Event date(s): April 6-9, 2024, 1:59 pm Location: Makanda, Illinois

Located in the path of totality for the 2024 Solar Eclipse, Touch of Nature is the perfect location to turn the eclipse into a fun filled experience. The second of two once in a lifetime eclipses will be taking place in Southern Illinois and Touch of Nature is in one of the most ideal spaces for the viewing of this event. For nearly 4 minutes and 9 seconds, the sun will be completely blacked out in the middle of the day!

Eclipse Events: Market, Music, Trivia, Viewings & More (Greenville & Centralia), April 6-8, 2024

Event date(s): April 6-8, 2024 Location: Greenville, Centralia & Salem, Illinois

Head to Greenville and Centralia to celebrate this once-in-a-lifetime event, and support some great public libraries at the same time. There's a variety of events during the weekend before and day of the eclipse including music, trivia, murder mystery nights, markets and eclipse viewings and parties.

VISIT THESE ILLINOISAN ARTISANS

Illinois Makers in the Area

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StarView Vineyards

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C's Bees

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Rolling Oak Alpaca Ranch

St. nicholas brewing, scratch brewing company, rendleman orchards farm market, alto clay works, shawnee hills lavender.

What to Bring with You

As you travel down to Southern Illinois, you might be wondering what essentials you'll need to bring with you to have a great solar eclipse road trip. We got you.

Plenty of Food and Water

Depending on how early you get to your spot, the experience can last a while—and you might as well make a day of it! So bring plenty of food and water to keep you fed and hydrated—you don’t want to miss it trying to find lunch!

Make a Pinhole Projector

In a pinch, a pinhole camera/projector can help you watch the eclipse unfold in a safe way. All you need is white card stock, aluminum foil, tape, scissors, and a pin or paper clip. It's also a great project to help pass the time.

Sun Protection (Of Course!)

This should be an obvious one! Make sure you’re prepared to be outside in the sun for a while. Bring sunscreen, a hat, sun umbrellas, and anything else that'll help make your viewing experience relaxing (and burn-free).

Solar Eclipse Glasses

The actual full eclipse lasts a couple of minutes, but before it happens, the Sun, even a sliver of it, is still way too bright to look at with your own eyes. These glasses allow you to look right at it and see the outline of the moon move over.

Check the Weather!

Bad weather can impact your solar eclipse experience. Make sure you check the weather forecast. If it's looking a little cloudy, dress appropriately and cross your fingers—but it's a rare occurrence so don't let a little cloud put you off.

A Good Quality Camera

Don’t rely on your phone camera to get a good picture. If you're experienced and come prepared, you might just get that magic shot. You may need to use a “solar filter” to prevent harming your camera’s imaging sensor.

Bug Spray/Repellent

If you choose a remote outdoor spot to enjoy the eclipse, make sure you stay one step ahead of pesky critters and bring some bug spray to keep them away (especially if you've followed our advice and packed a tasty lunch).

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Worth the drive: These 5 natural monuments in Kentucky you should visit

One of the best things to enjoy when the weather is nice is Kentucky’s beautiful outdoors. 

The good thing is there are many places to explore across the Bluegrass State, from caves to forests and waterfalls.  These make for a fun adventure to enjoy with your family, friends or by yourself.

Before hitting the road, see which Kentucky museums and monuments to add to your road trip.  

Here are five Kentucky natural monuments you can’t miss: 

Mammoth Cave  

Did you know that the “world’s largest known cave system” is here in Kentucky? A ccording to the National Park Foundation it’s Mammoth Cave and it sits in south central Kentucky. 

Mammoth Cave is a UNESCO World Heritage Site and 10 miles inside the cave are open to the public. According to the National Parks Service website , people can also paddle and go fishing.

Be sure to plan your visit ahead of time to schedule where to stay and what tours to take.  

Related: Explore Mammoth Cave: Your guide to a unique Kentucky attraction, world's longest cave

Red River Gorge  

Red River Gorge is located within the Daniel Boone National Forest and was designated as a "National Natural Landmark” in 1976, according to the National Park Service website . Activities include rock climbing, hiking and camping.

Entrance to the trails is free, but people must have a car permit between 10 p.m. and 6 a.m. if parked on Kentucky Route 15, the Indian Creek area north of KY 15 or the Gorge.  

Map: Download this map ahead of your road trip to Red River Gorge.

More: Red River Gorge: What to know about the Eastern Kentucky scenic area

Cumberland Falls  

Cumberland Falls, also known as the “Niagara of the South,” measures 68 feet tall and 125 feet wide, according to the Kentucky Tourism website .  

“The 3,600 cubic feet of water that spills over the sandstone edge every second creates a formidable roar and a breathtaking sight, day or night.,” the website states.  

When planning your trip, be sure to check lodging at the Dupont Lodge and whitewater rafting below the falls.  

More: Your guide to 17 must-see Kentucky waterfalls, plus 2 more that are close to Louisville

Big South Fork  

“ Encompassing 125,000 acres of the Cumberland Plateau, Big South Fork National River and Recreation Area protects the free-flowing Big South Fork of the Cumberland River and its tributaries,” according to the National Park Service .  

Big South Fork has activities for everyone including whitewater paddling, rock climbing, horseback riding and hiking, the National Park Service states.  

More: Looking to get outdoors? Here's a list of Louisville's major parks

Daniel Boone National Forest  

Another great option to explore is the Daniel Boone National Forest in Winchester, Kentucky.

There are many places to stay including RV spots in the Cumberland District or cabins in the Zilpo Recreation Area, according to the Kentucky Tourism website .  

These are some of the activities you can do at the Daniel Boone National Forest:

More: Worth the Drive: Learn Kentucky history through these 5 monuments

More: Worth the Drive: 8 museums across Kentucky to visit this spring

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Fjords, Pharaohs or Koalas? Time to Plan for Your Next Eclipse.

If you can’t get enough of totality, or missed out this time, you’ll have three more chances in the next four years in destinations like Iceland, Spain, Egypt and Australia.

• Share full article

By Danielle Dowling

Are you still a little giddy from the magical moments of totality during Monday’s solar eclipse? Or did clouds swoop in to block your view? Maybe you just couldn’t make it to the path of totality this time. No matter what, the question now is “ Where and when will it happen again?”

“People who have never seen it before, the first words out of their mouth after the totality ends is ‘I’ve got to see another one, this is incredible, this is unbelievable.’ That is when you become addicted to these things and end up traveling no matter where the next one is,” said Joseph Rao, an eclipse chaser and guest lecturer at the Hayden Planetarium.

So, if like Mr. Rao, you’ve developed a raging case of umbraphilia — the love of eclipses — you’ll have three chances over the next four years to see the moon blot out the sun. The first, on Aug. 12, 2026, will start above Greenland, then strafe the west coast of Iceland and move along the Atlantic Ocean and over Spain. Almost a year later, on Aug. 2, 2027, another will skirt the Mediterranean coast of North Africa then cross Egypt and part of the Arabian Peninsula. The third, on July 22, 2028, will cut across Australia and the southern tip of New Zealand.

Future Eclipses

Eclipse chasers will have several more chances this decade to view a total solar eclipse .

Last week, as Victoria Sahami , the owner of Sirius Travel , was preparing to guide a group of tourists in Mazatlán, Mexico, for Monday’s big event, she was also planning for these other upcoming eclipses. Ms. Sahami joined the ranks of the eclipse-obsessed when she witnessed one in Venezuela in the 1990s. “Like many people, I was hooked. There was no going back,” she said.

Total solar eclipses happen fairly regularly — about every one to two years — in locations scattered around the world. “That’s the great thing about them: You wind up in places that you don’t normally go,” Ms. Sahami said.

A major spoiler is weather, which will be a big variable in the 2026 eclipse — one Greenland, Iceland and Spain will see.

“Iceland normally has a lot of cloud during that time of year,” said Paul Maley , who runs Ring of Fire Expeditions . “The data shows Spain to have the higher good-weather prospects of all three. However, the sun is low in the sky and the eclipse ends as the sun hits the horizon at sunset.”

Because of Iceland’s mercurial meteorology, Ring of Fire Expeditions is going all in on Spain, with a 10-day excursion on the mainland. Sirius Travel is offering not only a five-day trip to Majorca but also an eight-day tour around Iceland. It will be based in Reykjavik, and the itinerary will remain flexible on the day of the eclipse so the tour can easily pivot toward the location with the least cloud cover. Ms. Sahami recommends the trip for those who already have a few eclipses under their belt and would be happy just to take in the sights of Iceland if the weather doesn’t cooperate.

The 2027 eclipse, on the other hand, promises to be truly stellar: Luxor, Egypt — the site of numerous ancient temples as well as the Valleys of the Kings and Queens — sits right in the middle of the path of totality and will be bathed in darkness for a full 6 minutes 23 seconds. Weather-wise, it is what Ms. Sahami called “a slam dunk.” “You know you’re going to see it. You know that you’re not going to get any clouds,” she said.

But for all its potential, those considering Egypt should be aware that the State Department has a Level 3 “Reconsider Travel” warning for the country because of the risk of terrorism.

The 2028 eclipse will darken the skies over Sydney, Australia, for 3 minutes 49 seconds. It will be the first time the city has experienced a total solar eclipse since 1857. Ms. Sahami has her eyes on a trip based out of there, while Mr. Maley has chartered a cruise ship off the northwest coast of Australia. It will be winter there, he said, but that isn’t likely to mean bad eclipse-viewing weather.

If you want to see any (or all) of these eclipses, you should get started on planning and booking now, particularly if you want to sign up for a trip organized by a tour company. One of Sirius Travel’s excursions to Luxor is already full.

Scrutinize refund policies and look into insuring your trip. Several companies will fully refund your deposit if you cancel a year in advance. A lot can happen, Ms. Sahami said, “but if you think you’re going to go, why not?”

Follow New York Times Travel on Instagram and sign up for our weekly Travel Dispatch newsletter to get expert tips on traveling smarter and inspiration for your next vacation. Dreaming up a future getaway or just armchair traveling? Check out our 52 Places to Go in 2024 .