18 Best Email Templates To Use If You Have A Travel Agency [2024]

If you run a travel agency, you probably rely on email quite a bit to communicate with your clients.

As a travel agent, your day-to-day is filled with quote requests, itineraries, planning, customer service, and much more. Having email templates on hand is a great way to maximize your productivity while still ensuring you are taking care of your customers.

Here are 18 free templates you can use for your travel agency.

The Early-Bird Email Template (Off-Season Business)

title=Special Early-Bird Pricing for [[Month or Year]] Hi [[Contact Name]],

It’s not too early to sign up for your [[Year]] [[service offered]]!

Get discounted early-bird pricing by calling us today at [[Contact number]]. Early-bird pricing applies to services booked through [[date]].

Terms and conditions apply [[link to details page on website]].

We look forward to being of service to you in [[Year]]!

[[Agency Name]]

Received Inquiry Confirmation Email Template

title=We received your inquiry! Hello [[Name]],

Thank you for reaching us. We are already working on your inquiry. And will get back to you within [[days/hours]].

In the meantime, feel free to check our FAQ section [[put the link]].

Thank you for your patience,

Learn more about starting a travel agent :

Where to start?

-> How much does it cost to start a travel agent? -> Pros and cons of a travel agent

Need inspiration?

-> Other travel agent success stories -> Examples of established travel agent

Other resources

-> Profitability of a travel agent

Promotional for a Free Travel Package Email Template

title=All-Expense paid trip to [[Location]], Why Not? Dear [[Recipient's Name]],

Wouldn't you love to go on an all-expense-paid trip to [[Location]] where you could soak in all the beautiful beaches and quaint medieval towns?

Or what about an all-expense-paid trip to [[Location]] where you could take walks in world-famous galleries and take pictures in one of their treasure-filled churches?

Now is your chance!

[[your agency name]] is awarding one of these two trips to a lucky customer. All you need to do is fill out the survey we have enclosed and send it back to us before the 25th of November. We will then add your name to an electronic database that will be used to draw the lucky winner on the [[date]]!

The winner will be receiving a free vacation package for one of the two destinations mentioned above. This prize will cover airfare, accommodations, and will also include a check for $10,000 as pocket money!

So, fill out the survey now! It will only take about ten minutes of your time but will give you a chance to go on a 3-day long vacation! Thank you and good luck!

[Agency Name]]

Travel and Services Sales Email Template

title=We've got something to offer! Dear [[Prospect's Name]],

Planning the perfect vacation means having all the right information. [[Name of your Agency]] is here to help you out with that.

We can give you everything you need to know to plan your trip, including lists of hotels, tour guides, tour packages, and so much more. We can even arrange the details according to the specifics you need.

All you have to do is get in touch with one of our travel agents, either by email or telephone. Call us at [[your agency number]] or send an email inquiry to [[agency email]].

Let us help you plan for an ultimate getaway. Get in touch with us today!

[[Sender's Name]]

Referral Request Email Template

title=Request for a potential referral Hi [[Contact Name]],

I first want to thank you again for choosing us for your [[service type]] needs. We’re so glad that we’ve been able to exceed your expectations.

And, in fact, I’m reaching out because I was wondering if you would be willing to vouch for us to a potential prospect we’ve been in contact with. All we need from you is to complete the [[form, survey, attached document, etc.]] and return it to us.

We would really appreciate the help if you have the time, but totally understand if not. Either way, we look forward to doing more travel and vacation plans work for you.

[[Agency name]]

Survey Feedback Request Email Template

title=Tell us how we’re doing in a brief survey Dear [[Contact Name]],

As one of our preferred customers, your feedback is of the utmost importance to [[your agency name]]. We are constantly striving to provide the ideal experience for our customers, and your input helps us to define that experience. That being said, if you could take a minute to post a review on [[review platform]], we would so appreciate it.

We hope to see you again soon!

Best regards,

Thank You Email Template

title=Hi [[Client Name]], thank you for booking your tour activity with us! Hello [[Client Name]],

We are so happy you were a part of our [[experience]] in [[location]].

We hope you enjoyed learning about the history of the city and got some great snaps of our unique architecture.

You’ll find a photo of you and the entire tour group enclosed in this message. If you want to see more pictures of you and the group, you can find them on our Facebook page. We would love it if you share or tag us in some of your photos, too!

Thanks again for booking with us and we hope you’ll visit us again!

[[Your name]]

Travel Agency Introduction to Client Email Template

title=Planning a summer holiday? Hi [[Contact Name]],

We are very enthusiastic to present our travel agency, [[agency name]]. Our well-established travel agency has been in the industry for more than twelve years. We are experts in every minor detail of this business and have been recognized by many people within these years. Our firm has familiarized the difficulty and aggravations of attaining visas and passports. So here we are, to deliver you the tension-free foldaway.

No matter whether you want to travel national or international, we offer the best class service for you. We provide our clients with the best sightseer & recreational spots and finest guesthouses at economic prices. Our services are prompt and way more competent.

People having traveling experience with us, are evidence of our exceedingly efficient and advanced services. They have submitted their high-quality experience of traveling with our company on our website. If you are fascinated with it and want to have you share, kindly let us know & we will shortly reach you.

We label ourselves as leading, innovative, and highly efficient and look forward to demonstrating these qualities at the earliest possible chance.

Thank you for your consideration.

[[Agency Contact No]]

[[Agency Email Address]]

[[Agency Website]]

Letter for Change of Address Email Template

title=Change of Address Dear Clients,

Hope this letter finds you in the best of your spirits. This letter is to inform you about the change in our address.

We have shifted our business location from [[old address] to [new address].

Kindly make sure to communicate at this new address for a proper response, and customer care.

Thanks, and Best Regards,

[[Company Name]]

[[Company Contact No]]

[[Company Email]]

[[Company Website]]

Travel Agent Introduction Email Template

title= Are you ready to getaway? Hi [[Contact Name]],

I, [[Agent Name]] will be serving you as your travel agent. I would like to thank you for choosing my travel agency, [[Agency Name]] for planning your vacation. I will make sure that you have the best value for your money through my services.

I have been working in this field for 10 years. Therefore, you can completely rely on me when it comes to experience and knowledge. I shall consider your requirements and budget to plan a very well-organized, comfortable, and fun trip for you and your family.

Kindly give me a call this week in your spare time and let me know when we can arrange a meeting. I would like to discuss your requirements and my recommendations so that I can plan a customized trip.

Looking forward to your call.

[[Agent Name]]

Travel Follow Up Marketing Letter to Loyal Customers

title=A good deal is always good news Dear [[Recipients Name]],

We appreciate that you have been such a loyal patron of [[Agency Name]].

For this upcoming summer, we would like to ask for your help. We have just finished the creation of several summer tour packages and would like you to refer some of your colleagues, members of your family, or friends who may be interested. We'd like to send them some brochures and put them on our mailing list so that we can give them the necessary updates.

We would be more than happy to provide you with compensation for your assistance. Thus, we guarantee you that for every referral that you give us, we'll be taking off 10% on your next tour or booking with us! Imagine how few names it would take for you to avail of a free trip from [[Agency Name]]!

You can send us your referrals by filling out the form we have enclosed.

We are very excited to hear back from you. If you have any further questions about our Referral Program, please don't hesitate to give us a call at [[agency number]].

Thank you very much!

[[Senders Name]]

Reservation Receipt Email Template

title=Reservation Receipt Email From [[your agency name]] Hi [[Client Name]],

Your reservation request for [[Hotel Destination]] has been submitted. We want to be clear that this is not a confirmed reservation. Not yet, at least.

Your potential host, [[Hotel Name]], has 24 hours to respond to your request, but most of our hosts reply more quickly than that! Once [[Hotel Name]] accepts or declines your reservation, we'll let you know.

We have authorized your payment method for [[Amount]], the full amount of the reservation. If your request is declined or expires, you will not be charged.

[[photo of the booking information]]

Reservation Confirmation Email Template

title=Confirmation of Reservation for [[Client Name]] Hi [[Client Name]],

This is the confirmation mail of the reservation of the [[Hotel Name]] in [[Location]]. Please go through the flight and accommodation details so that if there is any mistake it can be rectified at the right time.

As per your request, we have booked [[how many]] air tickets in the business class with [[Airline]]. The booking is made in the name of [[Bookers' Names]] with the age [[their ages]] years respectively. The tickets are for date [[Date]] from [[Location]] to [[Destination]]. Your accommodation reservation is done at the [[Hotel]] located at a [[exact location from the airport]]. You are confirmed for a stay of [[number]] days and [[number]] nights, from [[Date]] to [[Date and Year]]. The hotel rooms have spacious balconies with beach views.

I want to make clear that if you want any kind of change in the reservation then please inform within 24 hours of this confirmation letter after which any request won’t be entertained. Rest we assure you that you won’t face any problems with the proposed trip.

Thanks and Have a Good Day!

Follow Up Sales After Promo Introduction Email Template

title=Special promo just for you! Dear [[Recipients Name]],

During the last week of [[Month]], we sent you a brochure of our new products. Since we have already established a good long-time working relationship, we gave you a special promo for the month of [[Month]] to order them at discounted rates. [[Month]] is about to end soon and so is the promo yet we still did not hear anything from you. You are probably busy and might have overlooked our special offer for you.

From our years of working with each other, we have known you to be a man who greatly values customer satisfaction. You have always wanted to provide your customers with great products. If you would just take the time to peruse the brochure, you might find some things that would interest you.

If you decide to order now, we can give you a 15% off on the total amount of your purchase on top of the 10% on the individual product rates. So hurry and make your order before the promo period ends!

Travel Agency Business Proposal Letter

title=Collaboration request from [[Agency Name]] Dear [[newspaper owner]],

This is the very first collaboration I am making with you. I would like straightly to come to the point; we are a fresh travel organization firm positioned in the city. We are offering some prodigious travel packages for the new year. The strategies and packages are for both coast-to-coast and global visits. We are proposing incredible concession plans for populate in the city.

Your newspaper is widespread in the realm and masses read it regularly. It would be an honor to work with your organization to make known my concern to the people. Our commercial policy spins around the requirement to deliver class service to our customers.

We are completely focusing on the process of entirely nourishing their desires. This is going to get started through the enrolment of a specialized squad. We are also working hard on the delivery of better quality conventional plan travel packages, meeting & fulfilling the customer’s essential wants.

The company as well anticipates having brochures in unique designs. We also intend to have other marketing material that will empower regulars to know about the benefits of availing these services & to understand the categories of facilities we propose.

I have hemmed in the rate graph along with the letter to make it easy for you to create an eye-catching ad for us.

For additional figures or interrogations, you are welcome to communicate with me by phone [[ agency contact number]] or email [[agency email]].

Vacation Package Offering Email Template

title=Vacation made possible with [[Agency Name]] Dear [[Recipient's Name]],

How would you like to visit the beautiful country of [[Location]] to experience their fantastic food, inspiring culture, and incredible scenery for [[how many days and nights]]?

How would you like to stay at one of the top hotels in [[Location]] while you're there?

How would you like to pay just [[amount]] for all of that?

This vacation is all now a possibility with [[your agency name]]! We'll provide you with flight transfers, and accommodations for just [[amount]]! Just think about what that means regarding your potential savings!

This proposal is no joke. We are dead serious about the offer that we're making. All you need to do is give our customer hotline a call at [[contact number]] before the [[date]]. You do have to be of legal age, however, to avail of this offer.

Don't delay any further. Call us today so we can start planning your fabulous vacation. We hope to talk to you soon!

Trip Sales Email Template Sample

title=Don't miss this out! Dear [[Contact Name]],

I am pleased you selected [[Agency Name]] for your upcoming vacation in Italy. Our company offers the best packages for hassle-free vacations at the most reasonable prices. Italy is a place brimming with glorious places and splendid scenes. Cities like Venice and Florence are an exquisite blend of nature as well as classical craftsmanship. Our ten-day tour to Italy is devised to give our customers the finest taste of the picturesque cities and their rich cultural heritage. In this one-of-a-kind trip to Italy, you will experience a myriad of wonders; splendid countrysides and wines of Tuscany, the eternal city of Rome, private gondola ride in Italy’s famed Venice, boat ride to the surrounding islands, and Micheanglo’s legendary David, a masterpiece from the Renaissance Era.

The destinations included in the trip are Rome, Florence, Tuscany, and Venice; also known as the Jewels of Italy. The transportation for moving within the cities will also be included in the package. In addition, we will also provide you with an English-speaking tour guide to help you explore Italy and make the most of your trip.

Our standard prices start off from $5,500 per person for our Economy Package; the accommodation for this package is in a three-star hotel, such as the Hotel Al Paive. The Star Package costs $8000 per person, with accommodation in a four-star hotel such as the Hotel Berchielli. Our Deluxe Package costs $11,000 per person with accommodation in a five-star hotel, such as the Ritz-Carlton. These prices are exclusive of airfare. The prices may also vary depending on the type of transportation you want to choose; for instance, public bus, subway, taxi, or a private car. The current price is quoted for a private car.

Also, as the summers are approaching, the prices in the travel market is peaking due to the rush-season; yet, we are offering a special discount up to 10% until the first week of June. I would highly advise you to make your bookings with us as soon as possible, as the current prices are likely to go up several thousands of dollars in the coming weeks.

Your inclination to choose our company for your trip reflects astuteness; since Gleaming Horizons Travel Agency is a well-reputed company working relentlessly to provide luxurious vacations for couples and families for over a decade. We will ensure that you have a smooth trip without any complications and that you bring back many perfect memories.

Please do not hesitate to place your order right away. As mentioned earlier, the discounted prices are only available for six more days; i.e. the first week of June. You may inquire with other travel agencies if you wish. I guarantee you will find our company’s prices are the lowest for the caliber of quality we are providing for all our services.

To book your trip, please email us at [email protected] with detailed information about the number of people traveling, names of the individuals as mentioned in the passports, and your selected package; i.e Economy Package, Star Package, or Deluxe Package. Or call at our booking office – UAN: 800-111-22-33.

Looking forward to hearing from you.

Yours Sincerely, [[Name]] [[Ageny Name]]

Needy Customers Response Email Template

title=Regarding your queries, [[Mr./Ms. Name]], Hi [[customer name]],

Thanks for reaching out to us with your queries. We would love to solve your issue and we think phone calls are the best way to go about it.

Would you love to get on a call with us to discuss this? Please do get back to us with your available timings and kindly leave a number so that we can call.

We look forward to taking care of your issues. Thanks for choosing us.

[[Agency Contact No.]]

25 Travel Agency Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your Travel Agency

  • Sure, it's possible to land a cheap flight. Let us help you
  • Hey! Look at this! It's a vacation deal!
  • You deserve the trip of a lifetime.
  • Planning Your Mini-Vacay?
  • Need a last-minute flight?
  • Are you curious about our personalized service?
  • You're going to love this… Now you can escape to over 500 destinations
  • Are you getting enough sunshine this summer?
  • Check out 50% Off Call of the Wild at Super Summer Sale
  • What location is perfect for your next escape?
  • Let me help you find a vacation you'll never forget!
  • The Perfect Destination For Birthday Getaway
  • Need help planning your next vacation?
  • Are you a travel addict?
  • Hello traveler, you have found a treasure! Let us show you
  • Book your flight now and get thousands of miles bonus!
  • Your dream vacation is only a click away
  • Your summer vacation is about to get interesting
  • Forget the stress of travel.
  • Your destination is waiting
  • You don't want to miss out on these deals
  • You've got the plan. We've got the room. It's all
  • Where would you like to go?
  • Travel hasn't been the same without you!
  • How you can win the ultimate travel experience

Below we detail the most common questions as it relates to Travel Agency for email.

How to market a travel agency?

  • Add variety to your social media posts.
  • Send direct mail to your clients.
  • Practice your 30-second commercial.

How to become a travel agent?

  • Focus on a specialty.
  • Develop and market your brand.
  • Create a business plan.

How is email marketing used in the travel industry?

  • Attract and retain new customers.
  • Convince people to take a trip even if they weren’t planning to.
  • Give customers a way to connect with your travel business on social media and develop a better relationship.

There we have it: some smashing email templates for your viewing pleasure. Emails are a way of strengthening your connection with your customers. The templates and emails above can guide you through the process of building trust and rapport with your customers and prospects.

We hope you have found them helpful and get plenty of inspiration for your email marketing campaigns.

  • 30 Trending Travel Agency Businesses [2024] 1 of 5
  • 39 Pros & Cons Of Starting A Travel Agent (2024) 2 of 5
  • 10 Travel Agency Success Stories [2024] 3 of 5
  • How Profitable Is A Travel Agent? (Updated for 2024) 4 of 5
  • How Much Does It Cost To Become A Travel Agent? (In 2024) 5 of 5

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travel agency introduction letter to client

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travel agency introduction letter to client

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Travel Agent Introduction Letter to Client

Setting up a travel agency requires a massive research on the destinations of the tourists. It also requires strong relations with government agencies and aviation authorities. It must be aware of the updates regarding client’s demands and expectation. A trained staff is much helpful in successful tourism.

Travel agencies need much publicity. They can publicize through media, newspapers, and online. An impressive advertisement gets a quick response.

The travel agent needs to be cooperative and understanding. He can set several meetings with the clients. He must have knowledge of all the details of the tourism. He must make the client feel comfortable regarding good services. He must stay in touch with the client and ask him for any queries or information.

After booking the travel, a confirmation letter must be sent to the client. The letter must contain the day, date, and time of travel. It must also contain information about the airlines, the stopovers, and the estimated time to reach. Moreover, the costs and discounts must be highlighted.

A travel agency needs to outsource the travel agency. The specialties and services provided must be known to the client. For this purpose, they need a travel agent introduction letter to the customers. In this letter, they need to be impressive regarding their distinguishing features. Their innovations, the quality of services, a well-trained staff must be highlighted. The various type of inbound and outbound travels offered can also be painted. The founding dates and certifications can also be added.

Travel agent introduction letter to client

No matter whether you want to travel national or international, we offer the best class service for you. We provide our clients with the best sightseer & recreational spots and finest guesthouses in economic prices. Our services are prompt and way more competent.

People having traveling experience with us, are evidence of our exceedingly efficient and advanced services. They have submitted their high-quality experience of traveling with our company on our website. If you are fascinated with it and want to have you share, kindly let us know & we will shortly reach you.

We label ourselves as leading, innovative, and highly efficient and look forward to demonstrating these qualities at the earliest possible chance.

Thank you for your consideration.

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Travel Agent Introduction Letter: 4 Templates

A travel agent is responsible for booking tickets for flights, trains, and cabs for the tourists who would be going to preferred destinations. Applying this letter template, you can introduce the travel agent to other colleagues.

The letter is excellently written, and the words are convincing enough to make an impact on anyone. Do not forget to include the phone number and email id of the travel agent. This is the best way you can share the information of a travel agent.

Letter Template: 1

Table of Contents

Travel Agent Introduction Letter

(Mention the sender’s name)

(Mention Job Title)

(Mention Company name)

 (Mention the Date)

(Mention the recipient’s name)

(Mention the Job Title)

(Mention Organization’s name)

Subject: Introducing the New Travel Agent

Dear (recipient’ name),

It’s giving us great pleasure to introduce the new Travel Agent to you. His name is [mention the full name].  He is very talented, qualified, skilled, and people-friendly. He/she has a great deal of knowledge of places.

He knows to deal with every query with a high deal of professionalism. We have set hopes on him/her to fulfill their responsibilities as the most resourceful tourist agent. He/she will be joining very soon. 

He/she has worked in the field of tourism for over [mention the experience years]. He/she has assisted people in getting business and leisure tours. He/she handled the financial management with great enthusiasm and earned customer satisfaction in huge numbers. 

In our [mention the name of the company]. He/she will be arranging similar kinds of projects. He/he will research more on the destinations and do promotions online using a content management system and also contact interested people for travel tours.

He/she will be looking into the accounts section also by managing the deposits and balances. You need to look after the performance of the travel agent on a daily basis. You will be supervising the booking of tickets for him/her.

You will also assist [mention the full name of the travel agent] in negotiating contracts with contracts based on long or short-distance tours.

On the first of joining your team, you will be informing him about the rules and regulations followed by our organization for travel. You need to make sure that he/she remembers every point informed by you. If required, you can assess his learning ability related to our tourism process. 

We hope that your professional guidance to the new travel agent to achieve success and bring business to [mention the name of the company].

Good luck to both of you!

Thanking You,

Yours Sincerely,

[Mention the name of the sender].

Designation,

Company’s Name,

Office Contact No.:

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

[Your Name] [Your Position/Title] [Travel Agency Name] [Travel Agency Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position/Title] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP]

Subject: Introduction of [Travel Agency Name]

Dear [Recipient’s Name],

I am writing to introduce [Travel Agency Name], a premier travel agency dedicated to providing exceptional travel experiences and personalized service to our valued clients. With a passion for exploration and a commitment to customer satisfaction, we strive to create unforgettable journeys that cater to the unique needs and preferences of each traveler.

At [Travel Agency Name], we understand that travel is not just about reaching a destination; it’s about embarking on a transformative experience. Our team of experienced travel experts is well-versed in curating tailored itineraries that capture the essence of each destination, whether it be an exotic beach retreat, a thrilling adventure, a cultural immersion, or a luxurious getaway.

We pride ourselves on our extensive network of trusted partners and suppliers, allowing us to offer a wide range of travel options, including flights, accommodations, transportation, and exciting activities. From individual travelers to large groups, we are equipped to handle various travel requirements, ensuring a seamless and stress-free journey for our clients.

What sets [Travel Agency Name] apart is our commitment to personalized service. We believe that every traveler deserves a unique and memorable experience tailored to their specific interests and preferences. Our dedicated travel consultants take the time to understand our client’s needs, offering expert advice, insider tips, and customized solutions to create unforgettable travel experiences.

In addition, we stay up-to-date with the latest travel trends, destinations, and safety guidelines to provide our clients with accurate and reliable information. Our goal is to inspire and guide our clients in making informed travel decisions, ensuring their safety, comfort, and peace of mind throughout their journey.

As a travel agency, we are also conscious of our responsibility to sustainable and responsible tourism. We strive to promote ethical travel practices, support local communities, and minimize the environmental impact of travel. By partnering with eco-conscious accommodations, engaging in community-based tourism initiatives, and encouraging responsible travel behavior, we aim to create a positive and sustainable impact in the destinations we serve.

We would be honored to collaborate with your esteemed organization to provide exceptional travel experiences to your clients or employees. Our dedicated team is ready to assist with corporate travel arrangements, group tours, incentive trips, or any other travel-related needs you may have.

I invite you to visit our website at [Travel Agency Website] to learn more about our services and explore the remarkable destinations we offer. Please do not hesitate to contact me at [Phone Number] or [Email Address] to discuss how we can tailor our services to meet your specific requirements.

Thank you for considering [Travel Agency Name] as your trusted travel partner. We look forward to the opportunity to create extraordinary travel experiences for your clients and contribute to their lifelong memories.

Yours sincerely,

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travel agency introduction letter to client

  • Guidelines under construction!

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Sunshine Travel and Tours has been in the traveling business for more than ten years. We know the all about this business, and we have established many contacts all over the years. Our company has recognized the difficulty and hassles of acquiring visas and obtaining a passport. That is why we exist, to provide you with hassle-free travel. If you want to travel within the country or abroad, we can be of great service. We can provide you with all the best hotels, tourist spots and necessary papers in just a low cost. We pride ourselves in being fast and efficient. If you are interested, then let us do business with you. Give us a call at 314-4444 and we will set an appointment for you.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Sample letter to potential clients of travel agency.

Further things to consider when writing direct marketing letters to consumers

Further things to consider when writing direct marketing letters to consumers

Direct Marketing Letters

Direct marketing letters are letters written to persuade the recipients to purchase products or services in the absence of salespersons. If drafted correctly, direct marketing letters can be one of the most effective marketing tools for your business. They have been used by businesses to cut the cost of advertising and to inform their loyal customers about discounts and special offers. In most cases, they usually advertise single service or product line, especially one that is considered to generate great profit to the business. Direct marketing letters allow you to reach prospective customers and generate business. Direct marketing letters should be sweet and to the point. Begin the letter with a provocative idea that captures the recipient's attention and makes him/her want to keep reading. Clearly state the top benefits of the product or service you are selling, giving practical and real life examples. If necessary, include testimonials from customers who have used the product or service. Write in a conversational style and use short paragraphs. Use an active voice too and interesting phrases that encourage the recipient to continue reading. Conclude the letter with a strong statement or argument that compels the recipient to respond or take the necessary action.

Letters to Consumers

Letters to consumers are letters sent to people who purchase goods and services in retail for their own use. These could be response letters from companies to respond to claims, requests, or queries from consumers. They could also be inform letters to notify consumers of the best products on the market or about the termination of a previously offered service. Letters to consumers are formal and are usually printed on the company letterhead. Depending on the issue and the nature of the content, the letters can be addressed to specific people or generalized for all consumers. Letters to consumers usually follow all the rules of formal letters. First, the senders' and the recipients' addresses must be well stated and placed properly in the letter. Then, the subject of the letter must be clearly stated so that the recipient can quickly know what the letter is about even before he/she reads it. When it comes to the content, be concise but thoroughly discuss the subject. Mention any action the recipient is supposed to take and why this is important. If there are any enclosures, explain them briefly in the letter. Close the letter with your name, signature, and job title.

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Business Proposal Letter Template for Travel Agency

Table of Contents

The travel industry is a highly competitive market. With so many players in the industry, it can be challenging for a travel agency to stand out and win new clients. Creating a business proposal letter is an effective way to attract new business. It should outline the services and benefits the agency can provide to prospective clients. In this article, we’ll provide a detailed guide on how to write a compelling business proposal letter sample for travel agency.

What Is a Business Proposal Letter?

A business proposal letter is an official document that outlines the services or products a company offers to a prospective client . A business proposal letter aims to introduce the company and its offerings to the client. And also to request to do business with the client. A well-written business proposal letter can help a travel agency win new clients and establish long-term partnerships.

Key Elements of a Business Proposal Letter for a Travel Agency

man sitting on gang chair with feet on luggage looking at airplane

Introduction

The introduction of a business proposal letter for a travel agency should be brief and engaging. It should introduce the travel agency and highlight its experience and reputation in the industry. The introduction should also establish the letter’s purpose and express interest in doing business with the client.

Company Overview

The company overview section should provide more details about the travel agency, including its history, mission statement, and values. This section should highlight the agency’s unique selling points and competitive advantages. The agency should emphasize its experience, the range of services, and its commitment to customer satisfaction.

Target Audience

In this section, the travel agency should describe its target audience. It should explain the types of clients it serves and the specific needs and requirements of those clients. The agency should also provide examples of past clients and highlight how it has helped those clients meet their travel needs.

Travel Services

The travel services section should provide a detailed overview of the agency’s travel services. This section should be organized straightforwardly and should include the following information:

  • Airfare: The agency should describe its airfare services, including the types of flights it offers, its booking process, and any special offers or promotions.
  • Hotel bookings: The agency should describe its hotel booking services, including the types of accommodations it offers. It should also add its booking process and any special offers or promotions.
  • Car rentals: The agency should describe its car rental services, including the types of vehicles it offers and its rental process. This should include any special offers or promotions.
  • Cruises: The agency should describe its cruise services, including the types of cruises it offers, its booking process, and any special offers or promotions.
  • Customized travel packages: The agency should describe its services, including the types of packages it offers. It should add its planning process and any special offers or promotions.

Competitive Advantage

In this section, the travel agency should describe its competitive advantage. It should explain why clients should choose its services over those of its competitors. The agency should highlight its unique selling points and demonstrate how it can add value to the client’s travel needs.

Client Testimonials

Including client testimonials in a business proposal letter can help to build reliability and trust with the client. The agency should provide testimonials from past clients that highlight the quality of its services and the satisfaction of its clients.

Call to Action

The call to action is a critical component of a business proposal letter for a travel agency. Your agency should clearly state what it wants the client to do next. The call to action should be specific and actionable, such as scheduling a meeting or signing a contract.

Tips for Writing a Business Proposal Letter Sample for Travel Agency

Here are guidelines to help you write an effective proposal letter that will help you win new business:

Start With a Good Opening

The introduction is the person’s first impression of your travel agency. Making the first sentence count is essential to writing a solid introduction that grabs the reader’s attention. Start by telling them about your travel agency and what makes you different.

Describe What You Do

In the letter’s body, give a clear summary of the travel services you offer. This includes flights, hotel reservations, car rentals, cruises, and travel packages made just for you. Make sure to highlight any services you offer that differ from your competitors.

Know Who You’re Talking To

Personalize your proposal letter for your audience. Who are you pitching to? A person or a business? Before you pitch to a company, find out what kind of travel services they might need in their industry. If you know who you’re writing to, you can make sure your proposal letter fits their needs. This increases your chances of getting new business.

Provide Testimonials

Testimonials from happy customers can be a powerful way to convince people to use your travel agency. Ensure to include good comments from past clients and point out any specific benefits they got from using your services.

Make Prices Clear.

Regarding travel services, the price can be an important way to get new customers. Be clear about setting your prices and how much each thing will cost. If you have special deals or discounts, make sure they stand out.

Show How You Stand Out From the Rest

What makes your travel agency different from the other ones? Be sure to show off what makes you different. It could be excellent customer service, unique travel packages, or exclusive partnerships with airlines and hotels.

Do Something

Ask the reader to do something at the end of your proposal letter. Encourage the person to set up a meeting or contact you if they have any questions. Give them your contact information and tell them when you can be reached.

Be sure to check your proposal letter for spelling and grammar mistakes before you send it. Simple mistakes can undermine a well-written proposal letter. Review and edit your letter to make sure it looks polished and professional.

Business Proposal Letter Sample for Travel Agency

Dear [Client Name], We are pleased to present our proposal to offer our travel services to your esteemed organization. Our company, [Travel Agency Name], has been in the travel industry for over [Number of Years], providing exceptional travel services to our clients.

At [Travel Agency Name], we understand that travel is an essential part of life, whether for business or pleasure. That’s why we strive to offer personalized travel services that meet our client’s unique needs and preferences. Our team of experienced travel experts is dedicated to providing top-quality service to our clients. We offer various travel services, including airfare, hotel bookings, car rentals, cruises, and customized travel packages. We are committed to providing exquisite service to our clients, ensuring that every aspect of their travel experience is enjoyable and stress-free.

Our target audience includes individuals, families, and corporate clients who require top-notch travel services. We have worked with clients in various industries, including finance, healthcare, and technology. Our clients trust us to provide exceptional service and value, and we take pride in exceeding their expectations. Our travel services are designed to provide convenience, comfort, and affordability. We work with various airlines, hotels, and car rental companies to ensure that our clients get the best deals on their travel bookings. We also offer customized travel packages tailored to our client’s unique needs and preferences. Our airline believes that our competitive advantage lies in our commitment to providing exceptional service to our clients. We understand that every client has unique travel needs and preferences, and we work hard to meet those needs. We also offer competitive pricing and special promotions to make sure that you get the best value for their money. But don’t just take our word for it – here’s what some of our clients have to say about us: [Testimonial 1] [Testimonial 2] We would love to work with your organization and provide you with the best travel services possible. If you have any questions or would like to schedule a meeting to discuss our proposal further, please don’t hesitate to contact us. Thank you for considering [Travel Agency Name] for your travel needs. We look forward to hearing from you soon. Sincerely, [Your Name] [Travel Agency Name]

In today’s competitive travel industry, standing out is more important than ever. You can showcase your unique services by crafting an effective business proposal letter . You can also demonstrate why your travel agency is the right choice for potential clients. So take the time to craft a thoughtful and persuasive proposal letter, and watch as your travel agency grows and thrives. With the right approach, your travel agency can become the go-to choice for individuals and companies looking for top-quality travel services.

Business Proposal Letter Template for Travel Agency

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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11 Emails You Should Be Sending To Your Travel Clients

Being an online-based travel business means that email is a crucial communication channel that connects you to your clients. When used correctly, email outreach is a tool to build business relationships, connect with clients, and market your tours and travel products. To simplify things for you, we have put together 11 important business email templates that you should be using in your travel business.

Depending on the milestone your clients are at, there are specific communications you should be sending out each step of the way. From when they book to beyond when the experience is over, sending a few strategic emails can add to a seamless booking journey and keep clients engaged with your travel business.

Download 11 free business email templates

11 Business Email Templates To Engage Your Travel Clients

1) a welcome note.

This is an important one for setting the tone of new relationships and welcoming travelers to the family. It follows after a person sets up an account profile on your website, or subscribes to your newsletter or travel offer.

Business email templates used for welcome notes are friendly, conversational, and often automated. Include an introduction to your travel company, as well as guidance on what is going to happen next. That could be a booking confirmation once a deposit has been paid, or regular newsletters to keep everyone updated on what is happening in your company.

It should also highlight how the person can contact your team should they have any questions. Another good idea is to provide links and pointers to specific sections on your website, such as your latest tour offerings or blog post.

A happy reader checking a welcome email on a computer

2) The Booking Confirmation

With any luck, this will be one of the business email templates that you use most frequently.

Once a client has booked your tour or activity and paid their deposit, this email confirms their reservation.

First off, you want to thank them for their business.

After that, confirm what it is that they have just signed up for. Highlight all the important details such as the dates, times, location, number of guests, the amount paid, cancellation policies, possible add-ons, etc.

Finally, include a welcome pack that prepares them for what is ahead. If there is any information that they need in advance to help them get organized ahead of the trip, now is the time to include it. This could be an outline of visa processing times and regulations if you are traveling internationally, or details of the required fitness level if your tour is an active one.

The purpose of this is to give your clients plenty of time to plan their lives and avoid a last-minute rush.

3) Personalized Upsell Email

Every sale you make is an opportunity to upsell or cross-sell your travel products. Even if your client did not opt for any extras at the time of booking, this might become more relevant to them a little further down the line with the deposit out of the way.

Take a look at their reservation to see how you can enhance their travel experience. From there, send a personalized email with offers that you think they would find useful or relevant for their trip.

As an example, your international clients may decide they now wish to purchase travel insurance from you after all. Alternatively, they could decide that the extra cooking and tasting class is something that they feel like doing.

4) Travel Dossier and Itinerary

As soon as your clients pay the full balance due for their tour or activity, it is time to send a dossier and itinerary.

This is a detailed document that provides them with all the necessary information before the experience takes place. It is usually most useful just before they leave on the journey as it includes things like packing tips, meeting and departure points, emergency contacts, weather forecasts, etc.

Woman checking a travel business newsletter email on her computer

5) Newsletters

Newsletters are business email templates used to engage potential, current, and repeat clients . Use this newsy email to curate and share some of the latest industry news, your amazing promotions, or recently published blog posts among other things.

The idea is to keep the people who have signed up, engaged and aware of what is happening with your business and the industry that they are interested in. While they may not be ready to make a purchase, regularly providing them with useful information and sending them back to your website will keep your travel business fresh in their minds.

  • Encourage people to share your email newsletter or send it to a friend if they have found it useful
  • Be consistent – decide whether you want to send this weekly, fortnightly, or even monthly
  • Include an unsubscribe or manage preferences link to your newsletter. Not everyone will be a repeat client and the last thing you want to do is unintentionally spam them

6) Latest Travel Offers

While this can go out in your newsletter, initially, it is more beneficial to send a separate email containing the details of your newest travel offers, tours, activities, or retreats.

With just the information related to new products included, you can place a greater focus on the fabulous new experiences you have on offer. It is a means to update your clients and potentially get new sales.

Your latest offers can always be marketed as:

  • Seasonal: Summer Sale, Early Bird Deals, Spring Break Offer, etc.
  • Date-specific: Valentine’s Getaway Sale, Cyber Monday, Black Friday Deals, etc.
  • Limited-time: Flash Sale, Last available spaces, End-of-summer Sale, etc.

And so much more! Put your creativity to the test and make sure to put out offers that resonate with your customers. Also, if you’re adding conditions like a “ valid through” disclaimer, make sure you send these emails out with enough time for your clients to make a decision and plan ahead.

7) Personalized Emails

Personalized emails let your clients know that you value them. It can be as simple as offering them a free activity or discount code on their birthday, or reminding them of the great time they had on the anniversary of the first tour booked with you.

Going the extra mile to create a one-on-one connection can prove to be a valuable reminder of your travel business.

You can also tie these personalized emails to referral programs. Make your clients feel special and offer them a personalized promo code for them to share with friends and family.

Woman browsing through her emails on her phone during lunch

8) Post-Trip Thank You

Sending an email to your clients post-trip to say thank you does two things.

First, it means you end off on a good note, which can help to keep communication lines open in the future. The post-trip email speaks volumes about how much you care for your customers and establish a long-term relationship with them that will result in more business for you. Even if they may not be the ones traveling next time, maybe a referral they made based on their good impression is. 

Second, it gives you a chance to ask them to leave a review of the experience they just had. Building a strong review profile is a great marketing tool for your travel business, and happy clients fresh off your tour will be eager to share their thoughts on it with their peers if asked to do so.

9) PR Pitch Email

If your travel company is doing something cool, embarking on a sustainability campaign, launching an internship program, etc. spread the word! Whether you have a PR professional within your team or you are a great communicator, public relations are very important for your brand.

PR pitch emails are outreach efforts directed toward news outlets, bloggers, journalists, or public figures to showcase the value of a story/initiative and why it should be addressed. To define who to write to, you need to deeply understand your target audience and customer profiles: what information they consume, where they get it from, and what will resonate with them and enhance your brand’s core values. 

These emails need to be short and sweet, unambiguous and concise. Nevertheless, the most crucial part of the email is definitely the subject line. Many journalists, media outlets, and public figures receive hundreds of emails per day, so it’s not uncommon for them to just skim through their inboxes and click on the most relevant subject lines they encounter. A great tip for this can be adding “PR Pitch” to the beginning of the email and then typing in the specifics. 

10) New Product Launch Email

Emails will always be an excellent way to spread the news with your existing client base whenever you want to promote a new tour, retreat, or trip planned. Showcasing new offers and experiences to people that have already traveled with you and know the quality of your products is an effective way to re-engage and drive more repeat business.

A new product launch email should always showcase the value of the experience and what makes it different from your competitors and your existing tour catalog. If you have the chance to make it more visual and inspirational than informative, that will add a lot to the email and the engagement it’ll generate with your customers. 

Remember that the email should serve as a quick and attractive overview of your product rather than a complete description. The goal of these emails is to get your contacts to click on links to your website that contain more information about the tour or have them reply with inquiries. 

Man reading a travel business email on his phone

11) Re-engagement Email

Re-engagement or re-marketing emails are the best way to “wake up” contacts that haven’t interacted with your business in a while. Engaging with these contact lists is vital for your business because the more active and engaged users your have (translated into email open rates, click rates, and overall interaction) the more positive signals will internet service providers receive, keeping your emails out of the much-dreaded spam lists.

Re-engagement emails need to offer an incentive or great information to gain your recipient’s interest again. You can tailor your email’s content based on what list of contacts you’re targeting. Here are some of the options you can use:

  • Contacts that requested information and never replied to your message
  • Contacts that couldn’t travel with you because of budget reasons
  • Contacts who couldn’t travel with you because of availability
  • Contacts that traveled with you in the past and didn’t book again

The key here is to understand why they became disengaged in the first place and try to target that pain point in your email. If the reason was budget, you could try offering a discount for their next trip. If the issue was the lack of availability, you can offer early booking access. For contacts that you never heard of again, there are a thousand possibilities! You can try showcasing what makes your travel company unique or share different options for the tour they originally requested.

For these emails, as well as in the newsletter, it’s important to offer your contact the option to unsubscribe to maintain a healthy contact list.

Final Thoughts

Some parting advice – put yourself on the receiving end. Are your emails adding value, or are they overly promotional, too frequent, not relevant? Use these business email templates wisely to maximize your connection with travelers, and optimize their experience with your company.

Email is not going away, every year it grows stronger! So you need to step up your game in order to win the engagement race in a sea of crowded inboxes. Always make sure you understand your audience, their interests, needs, and formats, to keep a healthy and engaged contact list that’s ready to convert or become your brand’s top ambassador.

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About the author

Zaky Prabowo (he/him)

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How to activate your travel email marketing and increase email open rates, how to build and grow an email list for your travel business, how to build an email list to market your yoga business.

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Travel Agent Cover Letter Template

Land your dream job & learn creative tricks to use in your new cover letter with our free, carefully composed Travel Agent cover letter template. Use this cover letter sample as it is or rewrite it directly in our proven and tested cover letter creator.

Milan Šaržík — Certified Professional Résumé Writer

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Travel Agent Cover Letter Template (Full Text Version)

Dear Sir/Madam,

I am writing to apply for the Travel Agent job at Harmey Travel, Inc. as I believe that I possess everything needed to successfully execute the role and all associated duties. I am confident that my industry experience and developed skills set would be a valuable contribution to your company and it would be an honor for me to have an opportunity to join your team.

Valued and recognized as one of the top Travel Agents in the Geneva area, I have always done everything in my power to meet and exceed customer expectations and ensure their satisfaction with provided services. At Vertical Travel Group, Inc., I was responsible for the whole organization and coordination of group travel, completion of site inspection tours, and development of digital promotional content. I also played a key role in maintaining strategic relationships with business partners and resolving any customer problems. Moreover, I worked on the development of new business processes and procedures which led to a significant 20% increase in sales.

I know that Harmey Travel's current mission is to improve customer experience and I believe that this project is an excellent match for my skills and qualities. During the years at Mercury Holidays, Inc., me and my colleagues were able to increase the customer satisfaction from 79% to 94% within just 2 years. On top of my experience, I offer a Business Administration degree from the University of Lausanne and CTA Travel Associate Certification from the Travel Institute. I excel at communication with customers and offer the important ability to work and perform well under pressure.

I would be thrilled to come in for an interview if possible and you reach me anytime at [email protected]. Thank you for your time and consideration.

Milan Šaržík — Certified Professional Résumé Writer

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

Edit this sample using our resume builder.

Don’t struggle with your cover letter. artificial intelligence can write it for you..

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Travel Consultant Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an travel consultant cover letter, cover letter header, cover letter header examples for travel consultant, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for travel consultant, best cover letter greetings:, cover letter introduction, cover letter intro examples for travel consultant, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for travel consultant, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for travel consultant, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for travel consultant.

Start your Travel Consultant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and state the position you're applying for. You can then briefly mention your experience in the travel industry and your passion for travel. This will immediately show the hiring manager that you are a serious candidate who has taken the time to tailor your cover letter to the specific role. For example, "Dear [Hiring Manager's Name], My name is [Your Name] and I am applying for the Travel Consultant position at [Company Name]. With my [number of years] experience in the travel industry and a deep-seated passion for exploring new cultures and destinations, I am confident in my ability to contribute to your team."

The best way for Travel Consultants to end a cover letter is by expressing enthusiasm for the opportunity and a desire to discuss their qualifications further. This can be done by saying something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can provide the high level of service your clients expect. I look forward to the possibility of discussing my application with you further." It's also important to thank the reader for their time and consideration. This ending is effective because it shows eagerness, confidence, and respect, which are all qualities that employers look for in a Travel Consultant.

Travel Consultants should include the following elements in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager". 3. Introduction: Briefly introduce yourself and mention the position you're applying for. 4. Relevant Experience: Highlight your experience in the travel industry. Discuss specific roles you've held, tasks you've performed, and skills you've developed. Mention any experience with booking systems, itinerary planning, customer service, and sales. 5. Achievements: Discuss any notable achievements in your career. This could include awards, recognition, or significant results you've achieved for previous employers or clients. 6. Skills: Highlight key skills that are relevant to the role. This could include communication skills, problem-solving skills, knowledge of travel software, or fluency in multiple languages. 7. Personal Qualities: Discuss personal qualities that make you a good fit for the role. This could include a passion for travel, excellent customer service skills, or the ability to work well under pressure. 8. Understanding of the Company: Show that you've researched the company and understand its values, mission, and target market. Explain why you're interested in working for this particular company. 9. Closing Statement: Conclude by expressing your interest in the role and your eagerness to discuss your qualifications further in an interview. 10. Professional Closing: End with a professional closing such as "Sincerely" or "Best regards", followed by your name. Remember, a cover letter should be concise, professional, and tailored to the specific role and company you're applying to. It's your chance to show the employer why you're the best candidate for the job.

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Why travel to Moscow

Contrasts: 12th century monasteries and some of the tallest skyscrapers in Europe can be found side-by-side in this complex and captivating city. The diversity of this mega-city is astounding. Only a few steps away from the solemn red facade of the Kremlin and the sounds of righteous church bells, a buzzing night scene and alternative-fashion boutiques can be found.

Culture: In Moscow only the best goes. Be it a theatre, restaurant or gallery, the standards are certain to be world-class. The Bolshoi ballet company is reputed to be even better than the Mariinsky’s and “MMOMA” (Moscow’s museum of modern art) exhibits works of art as profound as any that could be found in the famed MOMA.

Convenience: Unlike the rest of Russia, it’s easy enough to get by with just English in Moscow and, driving excepted, it is surprisingly safe: the murder rate is lower than in some of America’s major cities.

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Why visit Moscow

It would take more than two days to walk around the perimeter of the biggest city in Europe, Moscow. Many of its inhabitants barely know what’s beyond the few blocks around their flat and there are so many attractions that it’s almost impossible to know where to start. If there is such a thing as an antidote to boredom, Moscow City is it. The mind-boggling range and diversity of things to do, places to eat, parks, historical monuments and more means that a vacation in Moscow has a wealth of activities to offer for every type of traveler, from young families to retirees.

Reasons to Vacation in Moscow in 2022

The Bolshoi theatre is familiar to almost everyone as Russia’s grandest theatre, but what people don’t know is that there are many more bolshoi (big) sites in Moscow that are worth travelling all the way to Moscow to see. For more than 100 years, the world’s biggest bell has been hidden behind the Kremlin’s walls and inside Moscow’s main park (which is bigger than some countries!) there is the world’s largest outdoor ice-rink. Travelers that visit Moscow can stay at the Izmailovo, Europe’s biggest hotel, then eat at the largest and most historic McDonald’s in Europe and after that have fun at the largest European indoor theme park!

Ancient Past & Stunning Architecture:

As those who travel to Moscow will see, just because Moscow is a city of record-breaking, glitzy high-rises doesn’t mean that there is no history. On the famous Arbat street, time-worn, wooden storehouses and century-old churches are squashed up against grey, soviet blocks which are then towered over by 21st century office-blocks. Unlike its much younger sibling, St Petersburg, Moscow’s roots stretch way back to the 12th century. Within the walls of the Kremlin, the city’s oldest building the Cathedral of Assumption can be admired in all its 500+ years of age.

Culture & Convenience

For a foreigner who has never visited Russia, Moscow is the perfect stepping stone into this great land of mystery. From the country’s best classical ballet troupes to snow-white troikas trotting through the parks, all the highlights of Russian culture can be had in Moscow without any of the complications that would be expected in other, less developed regions of Russia.

Cheap as Caviar

In Moscow, everything is bargain when with the current foreign exchange rates being what they are. Even caviar doesn’t seem so dear when the exchange rate is at 60rub to the dollar, so go on indulge yourself! Take your 2022 vacation in Moscow and have the best of both worlds, with European luxury at very affordable prices.

travel agency introduction letter to client

Lena, our guide in Moscow was excellent. She was very knowledgable and could answer any question we had for her. We liked that she could pick up on our interests and take us places we might not have thought of to go. When we realized that one of the places we had chosen to see would probably not be that interesting to us, she was able to arrange entry to the Diamond Fund and the Armoury for us. Riding the Metro with Lena was a real adventure and a lot of fun. In Saint Petersburg we found Anna well versed in the history of the Tsars and in the Hermitage collection. Arkady in Veliky Novgorod was a very good guide and answered all of our questions with ease. Novgorod was perhaps a long way to go for a day trip, but we did enjoy it. Vasily was a great driver to have and kept us safe with good humour and skill. We enjoyed ourselves so much, my daughter says she is already planning to return. We would both have no hesistation to recommend ExpresstoRussia to anyone we know.

Just wanted to let you know that My grandson Bruno and I couldn´t have been more pleased with our week in Moscow (6/15 - 6/21). We were absolutely enchanted with the whole experience, including getting lost a couple of times in the Metro during our free time. Although both our guides (both Eleanas) were excellent, I would particularly commend the first one (she took us to the Tatiakov, the KGB tour, and to that beautiful cemetery where so many great Russian artists, authors, composers, musicians, militarists, and politicians are buried). Her knowledge is encyclopedic; and her understanding of today´s Russia as a product of its past was, for us, truly enlightening. I will be taking another tour in Russia, with my wife, within the next two or three years. I will be in touch with you when the time comes. Meanwhile, I will refer you to other potential visitors to Russia as I meet them.

We had a great time both in Moscow and St Petersburg. Your travel agency was excellent in coordinating the whole trip. Everything worked like clockwork. The guides assigned to us were very nice and friendly. They had a great knowledge of their subjects. The cars and the drivers were great. The hotels were good and the itinerary was good. All in all, it was a wonderful experience. It was nice dealing with you and your company. Thank you very much for a great Russian experience. Have a great future ahead

  • 31 reviews of Express to Russia Moscow Tours in Moscow

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  1. Travel Agent Introduction Letter to Client

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  2. 5+ Introduction email to client Templates

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  3. Sample Authorization Letter to Travel with Examples

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  4. 50 Travel Agent Letter To Client

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  5. Travel Agent Cover Letter Examples

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  6. 50 Travel Agent Letter To Client

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COMMENTS

  1. Travel Agency Introduction Letter Sample

    A letter to introduce a travel agency. Dear [Recipient Name] , We are very excited to introduce [XYZ Travel Agency] as the one stop provider for all your travel needs and requirements. We label ourselves as leading, innovative, and highly efficient and look forward to demonstrate these qualities at the earliest possible chance.

  2. 18 Best Email Templates To Use If You Have A Travel Agency [2024]

    18 Best Email Templates To Use If You Have A Travel Agency [2024] Ankita Ghosh. •. Updated: November 1st, 2022. If you run a travel agency, you probably rely on email quite a bit to communicate with your clients. As a travel agent, your day-to-day is filled with quote requests, itineraries, planning, customer service, and much more.

  3. Travel Agency Introduction Letter

    Dear [Travel Agency Name], I hope this letter finds you in the best of spirits. My name is [Your Name], and I am writing to introduce myself and express my interest in collaborating with your esteemed travel agency. As an avid traveler and a passionate advocate for exceptional travel experiences, I have often found myself enchanted by the ...

  4. Travel Agent Introduction Letter to Client

    After booking the travel, a confirmation letter must be sent to the client. The letter must contain the day, date, and time of travel. It must also contain information about the airlines, the stopovers, and the estimated time to reach. Moreover, the costs and discounts must be highlighted. A travel agency needs to outsource the travel agency.

  5. Travel Agent Introduction Letter: 4 Templates

    Thank you for considering [Travel Agency Name] as your trusted travel partner. We look forward to the opportunity to create extraordinary travel experiences for your clients and contribute to their lifelong memories. Yours sincerely, Similar Posts: Travel Consultant Cover Letter: 8 Templates; Travel Agent Cover Letter: 4 Templates

  6. Sample letter to potential clients of travel agency

    SAMPLE LETTER. [Subject: Normally bold, summarizes the intention of the letter] -Optional-. Dear [Recipients Name], Sunshine Travel and Tours has been in the traveling business for more than ten years. We know the all about this business, and we have established many contacts all over the years. Our company has recognized the difficulty and ...

  7. Business Proposal Letter Template for Travel Agency

    The introduction of a business proposal letter for a travel agency should be brief and engaging. It should introduce the travel agency and highlight its experience and reputation in the industry. The introduction should also establish the letter's purpose and express interest in doing business with the client. Company Overview

  8. 18 Best Email Templates To Use If You Have A Travel Agency [2023

    All you must to do is gets in touch with one of our travel agents, either by email oder telephone. Get us at [[your agency number]] or send an email inquiry to [[agency email]]. Travel Agency Introduction Letter Sample. Let uses help you plan for an ultimate getaway. Procure in touch with us today! Sincerely! [[Sender's Name]] [[Agency Name ...

  9. Free Travel Agency Proposal Template That Closes The Deal

    This travel agency proposal is not a contract. Once we've received your approval, we will schedule a time to speak with you to confirm your choices and follow up with a formal agreement for your travel package. Thank you for the opportunity to help you make your trip a success! Client Approval: [Client.FirstName] [Client.LastName]

  10. Letter from Travel Agent to Customer

    A letter from a travel agent to a customer can be written under umpteen dozen circumstances. This may include: • Introduction of a new travel agency to prospective clients • Reply to inquiry from customers regarding booking of an itinerary • Follow up on booking made by the travel agent • Response to a problem being faced by a client

  11. 11 Emails You Should Be Sending To Your Travel Clients

    2) The Booking Confirmation. With any luck, this will be one of the business email templates that you use most frequently. Once a client has booked your tour or activity and paid their deposit, this email confirms their reservation. First off, you want to thank them for their business.

  12. 3+ Travel Agent Cover Letter Examples (with In-Depth Guidance)

    3 Travel Agent Cover Letter Examples. Travel Agents excel at crafting personalized itineraries, navigating complex logistics, and creating memorable experiences for their clients. Similarly, your cover letter is your personalized itinerary for recruiters, navigating your professional journey and highlighting memorable career achievements.

  13. 2024 Travel Agent Cover Letter Example (+Free Tools & Guidance)

    Best Cover Letter Greetings: The greeting in your cover letter should be professional and personalized, setting the tone for the rest of your letter. If you know the hiring manager's name, use it; if not, address the company or department as a whole. 1. "Dear Hiring Manager at [Company Name]," 2.

  14. Letter Sample of Travel Agency to Clients, Announcing Special Rates

    Send this letter when your travel agency wants to let clients know about some special rates you are running. Be sure to include specifics on the rates, dates during which you are running the rates, and any special rules or requirements. Feel free to customize this letter according to the specific information you want to convey. We have some ...

  15. Travel Agent Cover Letter Examples & Expert Tips · Resume.io

    This cover letter example is specifically designed for Travel Agent positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes. A great travel agent has a way of understanding their customer's needs and translating them into a vacation that will be a fantastic experience for all.

  16. Travel Agent Cover Letter Example and Template for 2024

    Here's how to write a travel agent cover: 1. Create a header. You can begin your travel agent cover letter by creating a header. Start with your first and last name in bold text followed by a relevant certification. This part is optional but can help employers better understand your qualifications. While certifications in customer service or ...

  17. Travel Agent Cover Letter Template

    DINO BESIC. 555-555-5555. [email protected]. Harmey Travel, Inc. Geneva, Switzerland. 15/10/2019. Application for the position of Travel Agent. Dear Sir/Madam, I am writing to apply for the Travel Agent job at Harmey Travel, Inc. as I believe that I possess everything needed to successfully execute the role and all associated duties.

  18. 2024 Travel Consultant Cover Letter Example (+Free Tools & Guidance)

    Travel Consultants should include the following elements in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager". 3.

  19. Russian Tour Agency

    Grand Russia is DMC Travel Agency that offers full range of travel services in the entire country such as visa support letters (tourist invitation letter), transport services - from private vehicles up to 60 pax tourist coaches, professional tour guide assistance, domestic railway and airline tickets, hotel booking services, meals (of any preferences and rare food habits), tailor-made ...

  20. Guide to Moscow for Traveling to Moscow in 2022

    The diversity of this mega-city is astounding. Only a few steps away from the solemn red facade of the Kremlin and the sounds of righteous church bells, a buzzing night scene and alternative-fashion boutiques can be found. Culture: In Moscow only the best goes. Be it a theatre, restaurant or gallery, the standards are certain to be world-class.

  21. 21 Things to Know Before You Go to Moscow

    1: Off-kilter genius at Delicatessen: Brain pâté with kefir butter and young radishes served mezze-style, and the caviar and tartare pizza. Head for Food City. You might think that calling Food City (Фуд Сити), an agriculture depot on the outskirts of Moscow, a "city" would be some kind of hyperbole. It is not.

  22. PDF Travel Agency Introduction Letter

    in diverse cultures. Through my own travel experiences, I have come to appreciate the vital role a travel agency plays in curating unforgettable journeys for its clients. Hence, I am eager to join hands with a well-established agency like yours, which has a commendable reputation for providing outstanding services to travelers.

  23. Jobs in Moscow, Latest Jobs in Moscow

    Latest Jobs in Moscow. Below are the latest jobs in Moscow. Head of Accounting (International) Online in Moscow RateHawk. Full Time. Morning. 1 Year. Admin. Emerging Travel Group, world leader in online travel services, a travel-tech company that owns several international brands: RateHawk, ZenHotels, RoundTrip, Ostrovok and others.12 years ago ...