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Foreign Business Travel Requirements

All international travelers are required to have proper documentation before leaving the United States. You must have a current U.S. passport, visas from certain host countries, and—in some instances—vaccination records.  

Start preparing early.  Businesses should allow at least 6 to 8 weeks to acquire all the necessary documents.  

Passports 

All travel outside the United States and its possessions requires a valid U.S. passport. Information is available from the nearest local passport office. You can also get information on passports, applications, and renewals from the  U.S. Department of State . If you are in a hurry, express service is available for a fee. 

Visas 

Many countries require visas, which cannot be obtained through the U.S. Passport Services Directorate. Visas are provided by a foreign country’s embassy or consulate in the United States for a small fee. You must have a current U.S. passport to obtain a visa, and in many cases, a recent photo is required. Allow several weeks to obtain visas, especially if you are traveling to developing nations.

Some foreign countries require visas for business travel, but not for tourist travel. When you request visas from a consulate or an embassy, you should notify the authorities that you will be conducting business.

Check visa requirements each time you travel to a country, since regulations change periodically. 

Vaccinations 

Requirements for vaccinations differ by country. Although there may not be any restrictions on direct travel to and from the United States, there may be restrictions if you travel indirectly and stop over in another country before reaching your final destination. Although not required, vaccinations against typhus, typhoid, and other diseases are advisable. Check the Centers for Disease Control and Prevention (CDC)  website for current conditions by country and region. 

Customs 

Because foreign customs regulations vary by country, find out which regulations apply to each country you plan to visit. 

If you’re bringing a product for demonstration or sample purposes, an ATA carnet may be helpful. 

Travel Advisories 

Find out if there are travel advisories issued by the  U.S. Department of State for the countries you plan to visit. Advisories alert travelers to potentially dangerous in-country situations.  

Other Tips 

Prepare for different weather conditions. Seasonal weather conditions in the countries could be different from conditions at home. 

Address health care issues. Plan appropriately with respect to prescription drugs, health insurance, vaccinations, and other matters, including dietary needs and preferences. 

Think about money. U.S. banks can provide a list of automatic teller machines overseas, exchange rates, and traveler’s checks. 

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Business travel accelerating.

October 20, 2023 By U.S. Travel Association

Despite ending 2022 still 29% below 2019 levels, transient and group business travel have made considerable progress this year.

With the traditional summer vacation behind us and leisure travel demand ‘ normalizing’ , it is increasingly important that business travel—both transient and group continue growing. And the signs are there.

Lodging data confirms the accelerated recovery of business and group travel .

STR reported that the hotel industry finished the month of September strong with room demand the second-highest ever for the month.

• Weekday occupancy has increased, particularly in the top 25 largest U.S. hotel markets. Notably, San Francisco posted the highest weekday occupancy the last week of September at nearly 90%.

Over the last year, corporate and association group demand has returned more strongly than transient.

• According to STR , group occupancy data is now approaching 2019 demand levels and there are expectations that it will reach 2019 levels this fall.

“Group bookings are booming at this point. That’s happening in so many companies. The power of human connection cannot be underestimated. Human-to-human connections makes creativity work, it elevates the human spirit. That will sustain travel.” - Mark Hoplamazian, Hyatt CEO

Trends we’re seeing:

• Slow and steady recovery: In recent Q3 earnings, Delta Airlines reported that strong travel demand continued through the summer, largely driven by international travel and continued slow, but steady recovery of business travel. American Express also recently reported that softening leisure travel demand will be replaced by the continued uptick in business travel, and meetings and events.
• Small and medium-sized companies leading the way: Traditionally nimbler and more innovative, small and medium sized companies continue to drive transient business recovery and prioritize business travel. Many companies are evolving their products to cater more to the needs of small and medium businesses.
• Return to office boost: Corporations are also reporting that the slow, yet steady, return of workers in the office, particularly in urban areas, are boosting the demand for transient business travel. Hyatt CEO, Mark Hoplamazian confirmed that business transient bookings are up in New York City, while corporate bookings, in everywhere but Asia, are “booming.”
• Bleisure continues to grow: Nearly half of global employees (46%) plan to travel for business or bleisure in 2024 and more than a third of Gen Z and Millennial business travelers say they plan to extend a business trip to enjoy leisure time before or after their work obligations.
• Hotel rate increases causing a shift in event locations: Hotel rates are expected to increase particularly in major convention destinations such as Chicago and Dallas. Additionally, cities with tight supply, such as Boston could see significant price increases. As a result of higher rates, many large conferences and events have shifted from large, urban city centers into secondary markets including Milwaukee, Albuquerque and Fort Myers.
• Flexible work arrangements : As many business travelers are opting to maximize their time on the road by incorporating opportunities for work, family, friends and leisure, blended travel has boosted demand for extended stay hotels. Hilton has seen the length of stay for transient business travelers increase 15% compared to 2019.
• Product offerings evolving: As leisure and corporate travel look more alike, global hotel chains are responding by expanding extended stay offerings including high-speed WiFi and later departures to facilitate remote working. Global hotel chains including Marriott, Hilton, Hyatt, and Wyndham have expanded their extended-stay offerings including new brands such as apartment style brand Project H3 by Hilton.

The bottom line: The desire to meet face to face cannot be understated. And although some challenges still remain, as office occupancies increase, the economy stabilizes, many traditional seasonal travel trends return and group demand continues to accelerate, it appears business travel is not slowing anytime soon.

In This The Itinerary

U.S. Travel

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WB Temporary Business Visitor under Visa Waiver Program

The Visa Waiver Program (VWP) enables nationals of 41 participating countries to travel to the United States for tourism or business for stays of 90 days or less without obtaining a visa. Nationals of VWP countries must meet eligibility requirements to travel without a visa on the VWP. VWP travelers are required to have a valid authorization through the Electronic System for Travel Authorization (ESTA) before travelling. Travelers are screened at the port of entry into the United States and are enrolled in the Department of Homeland Security’s US-VISIT program .

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International Business Travel, Management of Global Business Travel

International business travel.

For many businesses across the United States, commerce is a global activity and with an international economy comes the challenge of doing businesses in other countries around the world.

Global travel is not without its risk and the coronavirus pandemic has shown that from a business perspective, organizing travel and ensuring the safety of your staff has raised a whole new set of challenges and issues, many of which not all businesses were prepared for.

As global business travel starts to increase again, both employees and businesses are looking at ways that they can still travel internationally for business, whilst maintaining safety and ensuring that any fast-moving changes and situations are managed effectively and easily without incurring the cost of having to rebook or cancel at short notice.

International Business Travel Risks

When it comes to traveling internationally for business, just like with leisure travel, it isn't without some potential risk. While the majority of business travel is carried out without a hitch it's always a good idea to be prepared for the worst.

Some of the travel risks that travelers need to watch out for include staying safe in unfamiliar locations, keeping travel documents secure and maintaining health, which has become paramount in recent times.

Other risks that affect international business travel are last minute changes to a person's schedule, such as cancellations and problems with bookings. Modern business travelers need to have a set of dynamic policies and tools they can rely on to ensure that they can quickly adapt to any challenges that arise.

The good news is, there are plenty of things a business can do to insulate itself from issues with international travel and to help maintain the health and safety of their employees when traveling on behalf of their organization.

One of the key improvements a business can make to their business travel program to help mitigate the majority of these potential travel problems is to use an effective travel policy .

How International Business Travelers Can Protect Themselves

When traveling abroad it's always a good idea to have a travel insurance policy to cover potential issues. As a business traveler, your personal travel insurance policy might cover you for business trips, but it's worth double-checking the policy with your provider prior to travel to avoid expensive mistakes. The company you work for might also cover you under a business travel insurance scheme, but you should again check with your employer to find out what is, and what isn't covered. For example, it's never advisable to travel without a health care policy in case of illness or accident.

It's also a good idea to familiarize yourself with the location of the nearest U.S. embassies so that if the worst happens and you lose important documents like your passport, you'll know where to go to resolve the issue.

Although employees may take a pragmatic approach to traveling safety, employers have a duty of care to their personnel, which means as a company you might be looking at ways to keep your employees safe when they're out traveling for your business. Ultimately, the best way this can be achieved is by implementing a comprehensive travel risk management program and by creating travel policies to maintain travel compliance and ensure traveler safety.

Coronavirus Pandemic's Impact on Global Corporate Travel

Over the last few years, the Covid-19 pandemic has caused huge problems traveling internationally. Even at a domestic level, the road warriors who travel around visiting customers and businesses across the U.S. have found that state to state, U.S. travel still has its own unique restrictions and challenges to deal with.

For business travelers looking to travel to a foreign country in many locations, travel restrictions have been put in place to stop unnecessary travel. As the coronavirus vaccine has been rolled out, some of these travel restrictions have started to lift and travel plans are starting to be made again.

When it comes to international business travel, it's always a good idea to check the status of the country that you're going to, so you can ensure that you can travel by meeting any restrictions that are in place. The Egencia ® Travel Advisor tool can quickly and easily identify issues in various locations around the world. In addition, you can find travel advisories for trips during COVID-19, including regulations for destinations, and safety and health guidelines.

Benefits of International Business Travel

Even though business travel has reduced over the last few years, and with the targets to reduce carbon emissions, many businesses are looking at ways to reduce expensive (and emission producing) business trips where possible. However, while some business meetings can be held via video conferencing services, it can be difficult or impossible to carry out some business functions virtually. Often, you just have to be there!

There are a number of benefits of face-to-face meetings with colleagues or clients, and these include:

Being able to read body language. It can be difficult to pick up on the non-verbal cues when speaking virtually. Humans have the ability to pick up on subtle micro expressions that people give off, and adapt accordingly. This can help with competitiveness and closing deals that might otherwise be lost if those micro expressions are not picked up on - which is hard to do virtually!

Building relationships. Many customers prefer face-to-face meetings as business often isn't just about what you can offer as an organization but also about relationships and finding people and corporate philosophies that are in synergy together. This is much easier to do in person, where small talk and more natural interactions can occur between people and teams.

Improve focus and concentration. When in a face-to-face meeting you tend to have the full attention of the people that you are speaking to. When on a video call, you might find that people in the meeting aren't paying as much attention. They could be looking at social media, answering emails and not being fully engaged. In a face-to-face meeting the likelihood of this happening is significantly reduced.

Easier to deal with different time zones. International business can take place across lots of different time zones. When trying to organize a call or video meeting, it can mean that someone somewhere, will have to accommodate an out-of-hours calendar invite that might come at a very inconvenient time. For global organizations this can mean that someone will have to have a call or meeting very early in the morning, or very late at night. This can reduce productivity and effectiveness if people are tired. This can also mean that people are keener to get the meeting over and done with faster, so meetings can be rushed.

A face-to-face meeting means time zones won't matter because everyone will be one the same schedule. Of course, an international flight can introduce the dreaded jet lag, but this can be compensated for by proper scheduling of the flight and adequate rest.

For the individual business traveler, there are also benefits to be had from traveling internationally. For instance, it can make a job more interesting and engaging as you get to explore and see new cultures and locations.

International travel can make a job more varied, as you'll often experience new things, activities and meeting new people. For many employees this is the sort of thing they look for in a role, and it can make for a happier employee. When the employee is restricted to a conference phone call or video meeting, often from their own homes or satellite office, the day-to-day can become boring. International travel is a way to keep employees engaged, happy and most importantly efficient and effective.

With the ability to use laptops and mobile computing devices when traveling and when using air travel, there's a lot less employee downtime, so in many cases an employee can still carry out work when on a long-haul flight.

International Business Travel Management

Some companies leave the booking of international travel to the employees to handle, but this is not always the best use of their time, nor is it the most cost-effective way to travel.

That's why many companies use a travel management company such as Egencia to simplify and streamline business travel. Egencia help businesses manage travel risk and help to ensure traveler wellbeing no matter where they travel to. Egencia's travel management solutions also help support your business and plan for the future.

You can set up travel policies for your employees and you can keep in contact with your team globally to keep them informed and ensure their safety when out on business using our travel risk management tools and services.

Future of International Business Travel

When it comes to international business trips, the future holds interesting challenges for travel managers. The coronavirus pandemic has shown that a dynamic approach to business travel is needed. This can be hard to maintain when managing your own business travel program. This is why many companies turn to Egencia to help support their business travel program.

In addition to the need for more dynamic business travel solutions , many organizations are looking for ways to reduce their carbon impact on the environment and areas such as business travel, and especially international business travel are under the spotlight as this is an area where savings can be made. This is where Egencia's travel policy solutions can help, from ensuring only direct flights are booked, but also by ensuring travel options that are environmentally friendly are used more often.

So, whether you're looking for dynamic business travel solutions, need help setting up travel policies for your employees, or want to reduce your carbon footprint, we can help you fine tune your International travel. Visit Egencia.com to find out how we can make your global travel run smoothly.

Looking for better business travel solutions? Get in touch with us.

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U.S. Business Travel

Americans make more than 405 million long-distance business trips per year, accounting for 16% of all long-distance travel (see Box A ), according to a preliminary analysis of the National Household Travel Survey (NHTS). Conducted from 2001 to 2002, the NHTS asked 60,000 people in 26,000 U.S. households about all trips they took in a given travel period and looked at the characteristics of those travelers and trips. This report examines early NHTS findings on domestic business trips to destinations at least 50 miles from home.

Trip Characteristics

Contrary to the stereotypical image of the business traveler heading off to catch a cross-country flight, the majority of long-distance business trips in the United States are taken to destinations within 250 miles of home and are by automobile. Nearly three-fourths (74%) are less than 250 miles from the point of departure and most of those are within 100 miles. Trips of over 1,000 miles account for only about 7% of all business trips. (See Figure 1 ).

Still, at 123 miles, the median one-way distance for business trips is greater than that for trips with other purposes. By comparison, the median distance for pleasure travel is 114 miles and for personal or family business trips the median distance is 103 miles. Long-distance commuting trips have a median distance of 69 miles.

The personal vehicle is the dominant travel mode for business travel, comprising 81% of all trips. Air travel accounts for about 16% of all business trips. The use of the two primary modes shifts, however, as trip distance gets longer. Almost all shorter trips are by personal vehicle—97% of 50 to 99 mile trips and nearly 94% of 100 to 249 mile trips. In the 250- to 499-mile range, the personal vehicle’s share of trips declines to 67%, while the airplane accounts for 31% of the trips.

Only after the 500-mile mark does the car give way to the airplane as the dominant mode of business travel. For trips 500 to 749 miles in length, air captures 64%, compared to 33% by personal vehicle. Of business trips between 750 and 1,500 miles, air captures almost 85%, and of trips more than 1,500 miles in distance, a full 90% are made by air. Accordingly, this yields a median trip distance for business travel by car of 102 miles, but one of 816 miles for business travel by air.

Where are They Traveling?

Because the majority of business trips are less than 250 miles in length, it is not surprising that 84% of business trips (341 million business trips) do not cross census region boundaries 1 ( Figure 2 ).

The origins and destinations of the 64 million inter-regional trips are not evenly distributed. The West attracts 7.4 million more inbound business trips than it sends to other regions. The South, on the other hand, has 7.7 million fewer inbound business trips than outbound. There is no statistically detectable difference between the inbound and outbound flows 2 in the Northeast and Midwest. The South is the largest destination for outbound business trips from each region. Also, the South is the largest generator of inbound business trips to each of the other regions.

Traveler Profile

The typical business traveler is likely to be male; work in a professional, managerial, or technical position; be 30 to 49 years old; and have an income well above the population average.

Men account for more than three-fourths (77%) of business trips. This compares to nonbusiness travel where men take 54% of the trips and women 46%.

Those who consider their occupation to be professional, managerial, or technical account for over half (53%) of all business trips. This occupational category represents only about 40% of the general population. Sales or service workers account for the next largest share of business trips, 28%. On the other hand, clerical/administrative workers account for less than 4% of business trips even though they represent almost 12% of the population.

About 55% of all business trips are made by individuals aged 30 to 49. Those in their thirties take 28% of the trips while comprising 16% of the population. Those in their forties take 27% of the trips while comprising 15% of the population. The percentage of trips represented by those in their fifties drops markedly, with only 18% of business trips represented by this age group. Overall, this age group accounts for about 11% of the population. The youngest and oldest groups of adult business travelers, 18 to 29 and 60+ years old, represent about 16% and 10% of business trips, respectively.

Business trips are generally made by those with household incomes that exceed the national average, which is about $47,500, according to the Bureau of Labor Statistics. Although 12% of households have annual incomes of $100,000 or more, the NHTS survey found that this income group accounts for over one-fourth (27%) of business trips. Another 18% of trips are made by those with household incomes between $75,000 and $99,000. There are relatively few low-income business travelers. Although 21% of households have incomes of $25,000 or less, only 6% of the business trips are made by that income group.

Source and Accuracy

The findings from the 2001 NHTS survey are based on travel data collected from a random digit dial sample of telephone interviews conducted with over 60,000 individuals in approximately 26,000 nationally representative households. Interviews were conducted between March 2001 and May 2002. Individuals in the NHTS sample were asked to complete a travel diary for a specified day, known as the travel day, and were also asked to report on the characteristics of long-distance trips of 50 miles or more from home made during a 4-week period, known as the travel period.

Estimates reported here are based on weighted data to account for selection probabilities at the household and individual level, and are further adjusted for household and individual nonresponse. Comparisons made in this report are statistically significant at a 0.05% level.

About the 2001 NHTS

The 2001 National Household Travel Survey (NHTS) updates information gathered by two series of travel surveys—the Nationwide Personal Transportation Survey (NPTS) conducted in 1969, 1977, 1983, 1990, and 1995 and the American Travel Survey (ATS) conducted in 1977 and 1995. Results from this report are from preliminary data collected in the long-distance travel section of the survey.

1 The Bureau of the Census divides the country into four reporting regions.

2 Inbound flow is the number of trips to a Census Region originating from another Census Region. Outbound flow is the number of trips from a Census Region with the farthest destination in any other Census Region.

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Main reasons for business travel in the U.S. 2022, by travel and worker type

Most common reasons for business travel in the next six months in the united states as of september 2022, by travel and worker type.

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October 2022

United States

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1,641 business travelers

respondents are business travelers expecting to take at least one trip

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• Global corporate travelers' prospects of being digital nomads 2022
• Disadvantages of online events for corporate travelers worldwide 2021
• Predictions on the format of exhibitions worldwide 2022
• Share of international organization meetings worldwide 2001-2020, by region
• Expenditure of exhibition visitors in the Netherlands 2014-2019
• Number of exhibitions in the Netherlands 2014-2019
• Savings in the MICE envisaged by companies in France 2020
• Number of exhibitions in the Netherlands 2018, by region
• Number of participants to fairs and exhibitions in France 2017, by event
• MICE of French companies organized abroad by region of the world 2014

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About the industry

• Premium Statistic Number of MICE events in Macao 2013-2023
• Premium Statistic Number of participants of MICE events in Macao 2013-2023
• Premium Statistic Tourism, convention, and exhibition business receipt index Hong Kong 2013-2022
• Premium Statistic Best U.S. exhibition venues 2022, by quality score
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• Premium Statistic Share of MICE events worldwide 2020, by region
• Premium Statistic Main country destinations for business meetings 2022
• Premium Statistic Outlook on event spaces available in hotels worldwide 2022
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About the region

• Premium Statistic Opinions of U.S. executives on corporate travel 2022
• Premium Statistic Expected price for a desk in the U.S. 2021, by consumer type
• Premium Statistic Home office purchase plans per generation in the U.S. 2021, by category
• Basic Statistic Performance in remote work setting in the United States 2021
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• Basic Statistic United States executives plan investments to support hybrid work 2021, by category
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• Premium Statistic Companies' allowance for corporate travelers to work as digital nomads worldwide 2022
• Basic Statistic What people wear working in home office due to COVID-19 in Poland 2020
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• Premium Statistic Share of companies supporting work from home South Korea 2020, by company size
• Premium Statistic COVID-19: working from home risk to marketing organizations in the UK in 2020
• Basic Statistic Chile: share of companies implementing home office in Santiago 2020, by sector
• Basic Statistic Brazil: share of people who can work from home due to COVID-19 March 2020

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• Premium Statistic Global corporate travelers' prospects of being digital nomads 2022
• Premium Statistic Disadvantages of online events for corporate travelers worldwide 2021
• Premium Statistic Predictions on the format of exhibitions worldwide 2022
• Premium Statistic Share of international organization meetings worldwide 2001-2020, by region
• Premium Statistic Expenditure of exhibition visitors in the Netherlands 2014-2019
• Premium Statistic Number of exhibitions in the Netherlands 2014-2019
• Premium Statistic Savings in the MICE envisaged by companies in France 2020
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• Basic Statistic Number of participants to fairs and exhibitions in France 2017, by event
• Premium Statistic MICE of French companies organized abroad by region of the world 2014

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What’s the best US airline business class? Comparing American, Delta and United

U.S. legacy carriers Delta Air Lines , United Airlines and American Airlines occasionally get a bad rap, but their size, route networks and robust frequent flyer programs make them hard to ignore. These three aviation behemoths are the product of several large stateside mergers and are arguably the most globally recognizable of all U.S. airlines. We wanted to put each of them to the test in business class on the most lucrative route in the world: London to New York City.

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We set out to assess the ground experience at London's Heathrow Airport (LHR), the cabin and seat on board, the inflight food and drinks, and the level of service. Alongside the now infamous call bell challenge, we added another test: the Champagne challenge. This measures the time it takes each airline to serve the first glass of Champagne after boarding.

For this challenge, I flew on the Delta 767-400 and Liam took an American Airlines 777-200, both from Heathrow's Terminal 3 to New York's John F. Kennedy International Airport (JFK). Ben hopped on United's 767-300 at Heathrow's Terminal 2 and flew to Newark Liberty International Airport (EWR).

Watch the full video below:

American Airlines — Liam Spencer

Seat: 7A. We paid: 65,500 AAdvantage miles plus $301.38 in tax.

The food served during the flight was a real highlight. Fresh prawns with an array of dips made for the perfect starter, and the ice cream sundae was the best dessert I've ever had on a plane.

The seat itself was spacious and comfortable, with no shortage of storage options. Even in a lie-flat position, I had plenty of room to spread out and stretch my legs without feeling cramped. The bedding and pillows provided were incredibly soft.

I did think that the crew could have been a little friendlier. Also, the winged headrest provided some privacy, but a fully closing sliding door would have elevated this business-class product to the next level. Plus, the seat was showing a few signs of aging.

United Airlines — Ben Smithson

Seat: 8L. We paid: $2,501.84 (inclusive of a business-class flight from Brussels to London and a return economy flight).

The United Club lounge at Heathrow was lovely, with amazing views and a huge cocktail bar. On board, the Polaris business-class seats are very well designed with high-quality materials. They are holding up well despite heavy use. The Saks Fifth Avenue bedding is amongst the best in the industry, and the gel pillow was great for staying cool while sleeping.

It wasn't all brilliant though. There were some bizarre food combinations for both meal services that I would not want to eat again. I was also disappointed that the inflight entertainment screen doesn't tilt, making it difficult to watch movies in bed.

Delta Air Lines — Nicky Kelvin

Seat: 8D. We paid: $1,332.18.

The ground experience — which is essentially the Virgin Atlantic Upper Class service, including the Upper Class Wing and Clubhouse — is exceptional for a business-class offering. It felt both private and exclusive and there was no crowding at any point.

On board, the food was plentiful and delicious. The snack that came with the first drinks service was a twist on the usual bowl of nuts, and it included chunks of cheese and dried fruit. The service was top-notch. The crew was attentive, efficient and hilarious. I received my first glass of Champagne minutes after boarding.

The aircraft I flew on did not feature Delta's newest seat, the Delta One Suite, which was disappointing on this premium route. The seat didn't provide much space when in the fully flat position, but this would have been more of an issue on a night flight if I was trying to sleep.

• What's faster? Watch us race from London to Amsterdam by plane and train
• What's the best way to see the northern lights? We attempt to catch them by air, land and sea
• Watch TPG UK fly KLM two different ways: Business class vs. economy

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Planning to Combine Business and Leisure Travel? You’re Not Alone.

As employees increasingly add leisure time to their business trips, companies are trying to figure out where their duty of care obligations begin and end.

Credit... Aart-Jan Venema

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By Amy Zipkin

• April 7, 2024

On a Sunday in late January, Melinda Buchmann, who lives in Florida and supervises client relations for RevShoppe, a 30-person remote company advising organizations on sales techniques and strategies, arrived in Banff, Alberta, to help set up a four-day company meeting.

The last day of the event, her husband, Josh, a director of strategic partnerships for the delivery company DoorDash , who also works remotely, joined her. They spent two leisurely days hiking in Banff National Park and visiting Lake Louise.

“I take advantage, because I don’t know when I’m going to return,” Ms. Buchmann said of the decision to combine downtime with a business trip.

As postpandemic work life has changed, and arrangements now include full-time office attendance as well as hybrid and remote work, so, too, has business travel. The phenomenon known as bleisure, or blended business and leisure travel, was initially embraced largely by digital nomads . But such combined travel is now also popular with people outside that group . Allied Market Research, a subsidiary of Allied Analytics, based in Portland, Ore., estimated that the bleisure travel market was $315.3 billion in 2022 and would reach $731.4 billion by 2032.

As employees increasingly add leisure time to their business trips, companies are struggling to determine where their legal obligation to protect employees from harm — their so-called duty of care — begins and ends. And workers may think that because their trip started with business, they will get all the help they need if something goes wrong on the leisure end. Instead, they should generally consider the leisure part of a trip as a regular vacation where they cover all expenses and contingencies.

Companies are responsible for knowing where their employees are during a business trip, covering expenses if an accident or emergency occurs, securing new lodging if a hotel is damaged, even swapping out a broken down rental car. Still, it’s not entirely clear if that coverage ends completely after the conference or the last client meeting.

Companies recognize that threats are increasing, said Robert Cole, senior research analyst focusing on lodging and leisure travel at Phocuswright, a market research company. They are trying to figure out how to take care of a valuable company resource, the employee, without leaving themselves open to financial risk or potential litigation.

“Crafting a comprehensive policy that balances business objectives, employee well-being and legal considerations can be challenging,” Nikolaos Gkolfinopoulos, head of tourism at ICF, a consulting and technology services company in Reston, Va., wrote in an email.

Employees may be on their own without realizing it and may be surprised by out-of-pocket expenses if they require hospital care abroad or evacuation, said Suzanne Morrow, chief executive of InsureMyTrip , an online insurance travel comparison site in Warwick, R.I.

Ms. Morrow said medical coverage provided by a company “is generally only for the dates of the actual business trip abroad.” If travelers are extending the trip for personal travel, she added, “they would want to secure emergency medical coverage for that additional time abroad.”

Employers and employees are left to figure out when the business portion of the trip ends and the leisure segment begins, a significant detail if an employee has a medical emergency. “Where does the corporation liability end?” said Kathy Bedell, senior vice president at BCD Travel, a travel management company.

Companies have varying policies to deal with the new travel amalgam. The chief executive of RevShoppe, Patricia McLaren, based in Austin, Texas, said the company provided flexible travel options and allowed employees to work anywhere they choose.

Even so, there are constraints. The company requires all employees, including executives, to sign liability and insurance waivers when they are on a voluntary company-sponsored trip, such as an off-site meeting. Such waivers typically place responsibility on employees for their own well-being. And if they bring someone, they are responsible for that person’s expenses.

Employees are responsible for requesting the paid time off and notifying their managers of their whereabouts, although that part is not a requirement. Managers have to ensure adequate staffing, Ms. McLaren said.

Elsewhere, employees may not bother to mention the leisure portion of their trip. Eliot Lees, a vice president and managing director at ICF, said he had been on trips as a child with his parents when they combined business and leisure. His parents were academics, who would piggyback vacations onto conferences.

Now he does the same. “I don’t think I ever asked for approval,” he said. (ICF has no formal business-leisure travel policy. It’s allowed as part of personal time off.) After a conference in the Netherlands last year, he spent four days hiking in the northern part of the country.

“I go anywhere, and take more risks than I should,” he said. He said he didn’t carry personal travel or accident insurance.

Any nonchalance may quickly evaporate if a threat emerges. Security experts say even low-risk locations can become high-risk for a few days or weeks of the year.

“Companies are concerned about losing visibility into a traveler’s whereabouts if they booked flights and hotels outside their corporate travel management company,” Benjamin Thorne, senior intelligence manager in London for Crisis24, a subsidiary of GardaWorld, wrote in an email. “The company may think the traveler is in one city when, in reality, they could have booked a holiday package to another nearby city. This lack of visibility by the company makes it difficult to support travelers when a disaster occurs.”

He also raised the possibility that “a traveler with bleisure travel reservations and expectations may find their work trip canceled due to changes in the risk environment or company policy, disrupting their leisure plans.”

Will a company step in off hours if there’s a problem? “That depends on how you are booked,” Mr. Cole, the senior research analyst at Phocuswright, said. A rule of thumb is the further you get from corporate control, the greater the gray area gets.

Half of GoldSpring Consulting’s clients take the responsibility for the entire trip, said Will Tate, a partner at the consultancy based in Cross Roads, Texas, and a certified public accountant. They don’t want the reputational risk. The other half say: “The business trip ended Friday. That’s when we end our duty of care.”

Some companies are trying to define and narrow the gray area. “If you are clearly on personal time, there is no legal requirement for your employer to provide for you,” said Nicole Page, a lawyer whose practice includes employment law at Reavis Page Jump in New York.

Uber provides employees with advisories before a trip, travel assessments, safety tips while traveling and emergency travel assistance, including medical aid, airport travel support, urgent and emergency assistance, and lost or stolen personal property insurance whether they are on business or pleasure travel or a combination.

And at DoorDash, Chris Cherry, head of global safety and security, wrote in an email that “while personal travel is not something we track, we have received requests to extend our travel support capabilities to personal travel.” Mr. Cherry said in those cases, the company has manually added employee leisure itineraries to its travel risk management system and “provided the same level of overwatch that we do for regular business travel.”

The Buchmanns plan to travel this month to Barcelona, Spain, for the McDonald’s Worldwide Convention. DoorDash will have a booth, and Mr. Buchmann will work on the exhibit floor and also entertain clients.

Ms. Buchmann will accompany him. She plans to go sightseeing in the morning, and work in the afternoons and evenings Barcelona time. She will also take three days of paid time off and has shared her plans with Ms. McLaren, the RevShoppe chief executive.

They will stay a day after the conference and plan to visit the Dalí Theater and Museum in Figueres. “I’m sure there will be no shortage of tapas and window shopping along way,” Mr. Buchmann said. He expects to be back at work the next Monday.

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Business travel is back—jump in with these travel essentials.

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It’s time to leave your work-from-home set up and not just for a stint into the office. Business travel is once again trending and many of us have not restocked our travel bags in years. Now is the perfect time for a travel closet refresh and these items will help you look your best and be better prepared for that next official meeting.

Arrive in style with this suit

A terrific wrinkle-free suit from Bonobos

Bonobos is well known for offering key wardrobe pieces that can be easily styled and customized. An excellent choice for business travel is the Jetsetter stretch wool suit. The tailoring looks great and the material—97% wool, 3% stretch—prioritizes comfort. This all-season suit features modern notch lapels, double-button placket, double vent, non-functioning button cuffs, Bemberg lining and an interior passport pocket. You can choose between slim, regular and athletic fit and a host of colors. The wrinkle-resistant fabric guarantees you will look terrific upon arrival.

A stylish choice from Veilance

A multi functional work friendly dress from Arc’teryx

While you may shop Arc’teryx for its outstanding outdor gear, its Veilance line is geared towards fashionable urban dwellers. A perfect piece that can transition from day to night is the Icosta dress. This new wardrobe favorite offers comfort, performance and lots of extra style. The stretch polyester weave makes it easy to move around in and its moisture wicking quality will help you stay cool in stuffy meeting rooms. Small pockets are a nice, welcome touch and ultrasonic finishing throughout provides clean lines and seamless luxury.

The Surface Pro 9

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An ideal laptop from Microsoft

If it’s time to upgrade your laptop, Microsoft’s Surface Pro 9 is a great choice. The Surface Pro 9 provides terrific laptop performance and up to 19 hours of battery life for long workdays. It can also be used as a tablet and provides an ideal screen for a late-night movie in your hotel room. Another plus—it weighs less than two pounds. You can customize the device and keyboard with multiple colors and materials. And if AI is on your wish list, Microsoft’s Copilot is easily integrated into this newest Surface device.

A fashionable backpack

A sleek backpack from Thule

It is definitely time to update your backpack. The Thule Subterra 2 21L backpack is perfect for the modern traveler; it combines a streamlined look, numerous features and storage compartments for all your needs. Inside, you will find padded laptop and tablet sleeves to ensure that your tech stays safe. And an interior organization section keeps pens, chargers, keys and other essentials in place. A back “security” pocket allows you to keep your passport and wallet hidden, but easy to access. As an added bonus, the bag is bluesign® certified, meaning it is manufactured with the environment in mind.

Durable and stylish travel jewelry

Designer travel jewelry from D. Louise

If you want to look stylish, but don’t want to tote your authentic gold and diamond pieces with you when you travel, then consider a purchase form D. Louise. This British company makes incredibly fashionable pieces that are appropriate for business meetings and adventure treks. The pieces are gold-plated stainless steel and use a coating process that is 10 times stronger than standard gold plating and is environmentally friendly. This is jewelry that you can confidently swim and work out in. All pieces are guaranteed not to fade or tarnish. In addition, the packaging is sustainable and the company plants a tree for every order placed.

Cozy wool slippers

Get cozy with these wool slippers from Glerups

This Danish company has been making environmentally friendly wool footwear for decades. Wool is naturally temperature regulating, odor-resistant and breathable and these Glerups come in multiple styles and colors. Stay comfortable during long flights or in your hotel room with these extremely lightweight wool slippers. They can be ordered with leather or rubber soles and are also ideal for a quick trip to breakfast buffet. The company uses wool that is carefully sourced from Danish Gotland sheep and sheep from New Zealand on farms committed to regenerative agriculture.

Multi-purpose sunglasses

Versatile sunglasses from ROKA

You can look terrific and obtain outstanding features with the newest sunglasses from Roka. The Oslo 2.0 includes upgraded hinges, temples, and GEKO™ grip placement. These features help to create a better fit during all activities. You can gain sun protection while navigating any city and also use these during an outdoor run or a trip to the beach, so there is no need to pack multiple pairs of sunglasses. ROKA glasses come in multiple colors and lens options and are customizable. Try them on virtually to see which you prefer.

A favorite travel pillow

A favorite neck pillow from Turtl

If you struggle to get comfortable on those longer flights, consider the Turtl. This innovative neck pillow might just allow you to get a bit of a rest before your arrival. The Turtl comes in four colors and offer multiple benefits. There is complete support for your head, so you won’t bump into your seatmate and it has been demonstrated to relieve stress on your spine and muscles. The soft fleece fabric will help you feel comfy as you nod off.

Protect your phone in style

Magsafe phone case from Otterbox

The Symmetry Series soft-touch phone case is an ideal travel companion. It provides durable protection so you don’t need to worry if you accidentally drop your phone (3 times as many drops as the military standard.) The ultra slim design means it is easy to slip in and out of pockets and the soft touch material makes it easy to grip. The case comes equipped with built in magnets that lets you charge your phone from any MagSafe charging device.

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Reporting by Rajesh Kumar Singh in Chicago Additional reporting by Deborah Sophia in Bengaluru Editing by Pooja Desai, Chizu Nomiyama and Matthew Lewis

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