trip fuel line

Trip Calculator

Trip vehicles, step 1 of 2. select one or more vehicles..

You can add, edit, and remove vehicles at any time.

You can edit vehicles to personalize the MPG and fuel prices.

In Step 2, you will enter the trip details including starting point, intermediate stops, and destination.

Enter the Trip

You will be able to modify the route by dragging the route line on the map.

The Trip Vehicles section above will be updated with the cost of fuel for the trip.

Directions and Map

This website is administered by Oak Ridge National Laboratory for the U.S. Department of Energy and the U.S. Environmental Protection Agency.

This website is administered by Oak Ridge National Laboratory for the U.S. DOE and the U.S. EPA.

Fuel Cost Calculator

This calculator can estimate fuel cost according to the distance of a trip, the fuel efficiency of the car, and the price of gas using various units.

Related Gas Mileage Calculator | Mileage Calculator

The price of gas may go up or down, but it's always a major expense for most drivers. The average American driver spends about $3,000 per year on gas, according to the American Automobile Association. Some of the practical ways to reduce fuel costs are listed below.

Use public transportation

Walking or biking does not consume fuel, and as such does not accumulate fuel cost. In most cases, public transport alternatives to cars such as buses, trains, and trolleys are viable options of reducing fuel costs. Due to the communal nature of ride sharing, the fuel costs of operating public transport are generally less than the fuel costs associated with each individual operating their own vehicle. In some places, public transport is free. Considering the costs associated with owning or renting a car creates even more incentive to use other modes of transportation.

Also known as car sharing, carpooling is the arrangement between two or more people to travel to a shared destination in a single vehicle. Although a heavier car consumes slightly more fuel, it is usually much more efficient than two people driving separate cars towards the same destination.

Use a more fuel efficient vehicle

Driving a smaller car makes a great difference – the fuel cost is about half for a small sedan than for a very large SUV. Similarly, drive with a less powerful engine than you need. Don't pay for an eight-cylinder engine when four cylinders work just fine. Unless you're hauling heavy loads on a routine basis, the extra cost of a bigger engine results in more money spent on gasoline.

Tune the engine

A properly tuned engine maximizes power and can greatly enhance fuel efficiency. But tuning the car engine is often done to increase horsepower – that's not the way to save on fuel. Make sure the tuner gets the message.

Fixing a car that is noticeably out of tune or has failed an emissions test can improve its gas mileage by an average of 4 percent – this amount will vary depending on the nature of the repair.

Fixing a serious maintenance problem, such as a faulty oxygen sensor, can improve your mileage by as much as 40 percent.

Placing ornaments and ground effects, aerodynamics kits, and airfoils, such as deck-lid spoilers, may make you feel good, but they also increase the car's drag and make it require more fuel. Such accessories offer no real handling enhancements, although they may look nice on your car. Also, place signs or cargo on the roof so that the object angles forward. This will reduce the frontal area of the object, and it will cause less drag, and cause you to use less fuel.

Adjust tires

Make sure the tires are inflated to the right levels. Properly inflated tires can reduce fuel consumption by up to 3 percent. Your tires also lose about 1 PSI per month, and when the tires are cold (e.g., in the winter), their pressure will decrease due to the thermal contraction of the air. It is recommended to check tires at least monthly, preferably weekly. Having properly inflated tires will also help you avoid uneven wear on the tread.

Gas stations don't always have accurate equipment for this purpose. Sometimes gas stations use automatic air compressors that stop at a pre-determined level. To make sure you inflate to the right level, double-check pressure with your own gauge.

Recommended inflation pressures are for cold tires; put about 3 PSI more in if the tires have been driven on a while. Inflate to the pressure recommended by the car manufacturer, not to the level stamped on the tire.

Use the correct motor oil

Gas mileage will improve by 1 percent to 2 percent if you use the manufacturer's recommended grade of motor oil. For example, using 10W-30 motor oil in an engine designed to use 5W-30 can reduce your gas mileage by a considerable amount. Using 5W-30 in an engine designed for 5W-20 can lower your gas mileage by 1 percent to 2 percent. Also, look for motor oil that says "Energy Conserving" on the API performance symbol to be sure it contains friction-reducing additives.

Plan trips carefully

There is no more obvious way to save gas than to drive a shorter distance.

Plan your route carefully. With today's GPS route planners, it's easy to calculate a straight route with the fewest stops and diversions. It is also possible to judge which route will have the least traffic. Take highways instead of local routes or city streets when possible – the steady speed maximizes fuel efficiency.

When driving in a city, try to park in a central location, and then walk from one appointment to another, or take public transportation. Ragged stop-and-go city driving is terrible for your gas mileage. This also saves the high level of gas used in parking and pulling out in a parking lot.

Factors that determine the fuel price

Government intervention.

Governments may intervene in gasoline (referred to as petrol in some parts of the world) markets by taxation, which may raise prices for consumers within or outside the governmental territory. Similarly, certain industries may receive financial support from the government to promote commercial enterprise (a subsidy). Generally, subsidized products or services can be sold at lower prices.

Financial markets

The global oil price fluctuates constantly. The key crudes quoted are Brent and West Texas Intermediate (WTI) in the unit of US$ per barrel. The retail fuel price is closely related to the global oil price fluctuation.

Political elements such as structure, regime, personnel, and events can all affect the cost of fuel. For instance, a change in leadership from a leader who doesn't believe in climate change to one who does may result in changes to the cost of fuel for consumers based on different policies, such as choosing not to subsidize fuel. Political relationships between countries are also a factor; nations can go to war over resources, or form alliances in order to trade, both of which can affect the cost of fuel.

Geographic area

Certain geographical areas or countries in the world have an abundance of oil, while others do not have a single drop. Regional consumers within close proximity of high supplies of oil are more likely to have lower costs of fuel due to ease of access. Areas without their own supply of oil that are isolated from the rest of the world (such as islands in the Pacific) can find fuel to be relatively expensive.

Natural disaster or weather

Earthquakes, tsunamis, hurricanes, major floods, and other such nature-related phenomena can affect the production, manufacturing, and logistics of gasoline, which can possibly affect the price of fuel. For instance, a snowstorm may close certain roads, disallowing the transportation of the resource and driving up fuel costs in these areas. Hurricanes or earthquakes can damage oil refineries, abruptly halting production, which can also eventually increase fuel costs.

Trip Gas Price Calculator

About trip gas price calculator (formula).

The Trip Gas Price Calculator is a tool used to estimate the total cost of fuel for a trip based on the distance traveled, vehicle’s fuel efficiency, and current gas price per gallon or liter. It aids in budgeting and planning for travel expenses. The formula for calculating the trip gas price involves considering the distance, fuel efficiency, and gas price.

Formula for calculating trip gas price:

Trip Gas Price = (Distance / Fuel Efficiency) * Gas Price

In this formula, “Distance” represents the total distance to be traveled in miles or kilometers, “Fuel Efficiency” represents the vehicle’s fuel efficiency in miles per gallon (MPG) or kilometers per liter (KPL), and “Gas Price” represents the cost of gas per gallon or liter.

For example, let’s say the total distance of the trip is 300 miles, the vehicle’s fuel efficiency is 30 MPG, and the gas price is $3.50 per gallon. The trip gas price would be calculated as follows:

Trip Gas Price = (300 miles / 30 MPG) * $3.50 per gallon = 10 gallons * $3.50 per gallon = $35.00

This means that the total cost of fuel for the 300-mile trip would be $35.00.

The Trip Gas Price Calculator simplifies the process of estimating fuel expenses for a trip, aiding travelers in budgeting and planning for their journeys. By inputting the distance, fuel efficiency, and gas price, the calculator quickly provides the trip gas price, allowing travelers to have a clear view of their fuel costs and make informed decisions to manage travel expenses effectively.

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Trip Fuel Cost Calculator: Miles or Kilometers, Gallons or Liters

This calculator will estimate your trip fuel cost based on the travel distance, your vehicle's fuel economy rating, and on the price of one gallon or one liter of gasoline.

Plus, if the riders are splitting the trip's fuel cost, the kilometers or miles to gas cost calculator will calculate each person's share (i.e., "How much gas money should I give?").

If you don't know the distance your journey will cover, you can use the Distance Calculator section of the Drive Time Calculator to map your route and calculate the distance.

Also on this page:

• Miles to money calculator.
• How to calculate trip fuel cost.

Trip Fuel Cost Calculator

Calculate your trip's fuel cost based on the distance, your vehicle's fuel economy, and on the price per unit of gas.

Selected Data Record:

A Data Record is a set of calculator entries that are stored in your web browser's Local Storage. If a Data Record is currently selected in the "Data" tab, this line will list the name you gave to that data record. If no data record is selected, or you have no entries stored for this calculator, the line will display "None".

Fuel economy:

Enter your vehicle's fuel economy rating.

Price of one unit of gasoline:

Enter the current price of one unit (liter or gallon) of gasoline (or diesel fuel), but without the dollar sign.

Number of persons splitting gas cost:

Optional: If you are splitting the gas cost with other passengers, enter the total number of persons splitting the cost, including yourself. If no one is sharing the cost, leave blank or enter 0 or 1.

Fuel units required:

Based on your entries, this is the number of units of gasoline that will be needed for the trip.

Trip fuel cost:

Based on your entries this is the estimated total fuel cost for the trip.

Fuel cost per distance unit:

Based on your entries this is the estimated fuel cost per distance unit (mile or kilometer).

Share of cost per person:

Based on your entries this is cost for each person sharing in the gas trip cost, if applicable.

If you would like to save the current entries and results to the device you are using, tap or click on the Data tab and then tap or click on the Save button. If you upgrade your Basic, Local Storage subscription to the Cloud Storage acess level, you can save multiple sets of entries for this calculator to the secure online database, which makes them accessable from any device.

Related Calculators

Help and tools, how to calculate trip fuel cost, plus a miles to money calculator., miles to money calculator.

Once you've used the Trip Fuel Cost Calculator to calculate your gas cost per distance unit, you can then use the following calculator to convert miles or kilometers into gas money and total driving costs (per the IRS business per-mile deduction).

How to Calculate Trip Fuel Cost

The basic formula for calculating trip fuel costs is as follows:

However, the method for solving the trip fuel cost formula depends on which fuel economy rating method you use. I will cover 4 of the most common methods below.

Miles Per Gallon Method

Liters per 100 kilometers method, liters per mile method, kilometers per liter method.

If you would like me to add a different fuel economy method, please let me know using expandable feedback from below the road trip fuel cost calculator.

Adjust Calculator Width:

Move the slider to left and right to adjust the calculator width. Note that the Help and Tools panel will be hidden when the calculator is too wide to fit both on the screen. Moving the slider to the left will bring the instructions and tools panel back into view.

Also note that some calculators will reformat to accommodate the screen size as you make the calculator wider or narrower. If the calculator is narrow, columns of entry rows will be converted to a vertical entry form, whereas a wider calculator will display columns of entry rows, and the entry fields will be smaller in size ... since they will not need to be "thumb friendly".

Show/Hide Popup Keypads:

Select Show or Hide to show or hide the popup keypad icons located next to numeric entry fields. These are generally only needed for mobile devices that don't have decimal points in their numeric keypads. So if you are on a desktop, you may find the calculator to be more user-friendly and less cluttered without them.

Stick/Unstick Tools:

Select Stick or Unstick to stick or unstick the help and tools panel. Selecting "Stick" will keep the panel in view while scrolling the calculator vertically. If you find that annoying, select "Unstick" to keep the panel in a stationary position.

If the tools panel becomes "Unstuck" on its own, try clicking "Unstick" and then "Stick" to re-stick the panel.

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Everyday Calculation

Free calculators and unit converters for general and everyday use.

Calculators » Home & Lifestyle » Trip Calculator

Trip Fuel Cost Calculator

Our online tools will provide quick answers to your calculation and conversion needs. On this page, you can calculate amount of fuel consumed and estimated cost of fuel (gas) for a journey or road trip.

Trip Distance: Mile(s) Kilometer(s)

Fuel Economy: miles per gallon [US] miles per gallon [Imp.] kilometers per liter liters per 100 kilometers gallons [US] per 100 miles

Gas Price: per gallon [US] per gallon [Imp.] per liter

Android: Use this trip fuel calculator offline with our all-in-one calculator app.

Fuel consumption calculation

We calculate the total fuel required to cover the distance with your vehicles fuel economy number and then multiply that with the gas price to find the total fuel cost for the trip.

Select the fuel economy unit used in your country from the options provided viz., miles per gallon (mpg) , kilometers per liter (kmpl) , liters per 100 kilometers and gallons per 100 miles . Our calculator will take care of all conversions required for finding the total fuel consumption and trip cost.

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Road trip gas calculator

Don't Just Estimate—Calculate and Optimize with Roadtrip

Welcome to the simple web version of Roadtrip's Fuel Calculator. More than just a calculator, this is your comprehensive guide to fuel cost planning, whether you're prepping for a quick commute or a grand road trip adventure.

Why Every Driver Needs Roadtrip's Gas and Fuel Calculator

• Pinpoint Accuracy : Tailor your calculations based on your car's actual mileage for the most accurate estimates.
• Speedy Results : In a few clicks, you can know exactly how much you'll spend on fuel.
• Any Device, Any Time : Our web-based Gas and Fuel Calculator is free and universally accessible.
• Updated in Real Time : Never get caught off guard by fluctuating fuel prices again.

The Roadtrip App: A World of Features Just a Click Away Download Here

Sure, our Gas and Fuel Calculator is handy, but why settle for basic when you can have it all with the Roadtrip app? Here's what you'll get:

• 🌎 Smart Route Planning : The app's geo-location features do the hard work for you, finding the most fuel-efficient path.
• 🔎 Just search for your car : We look up the specs of your car so you don't have to, ensuring our fuel calculator is as accurate as possible.
• ⚡️ Electricity Costs, Too : Own a hybrid or electric vehicle? The app adapts to include local electricity costs in your estimates. Try the EV calculator.
• 🌱 Carbon Emission Estimates : The app shows you the estimated carbon emissions for your trip based on how many gallons of gas or litres of petrol you use on your trip.

Bottom Line : If you find the Gas and Fuel Calculator useful, you'll find the Roadtrip app indispensable. Download it now and transform the way you plan your journeys.

How to Maximize Savings with Roadtrip's Gas and Fuel Calculator

• Input Distance : Start by entering the distance of your journey.
• Update Fuel Price : Use the most current local fuel prices for precise estimates.
• Include Your Car's Mileage : Customization is key—enter your car's mileage for an estimate that's uniquely yours.
• Calculate : Hit the button, and you'll get an instant, accurate estimate that helps you budget smarter for your trip.

Frequently Asked Questions

Q: Is the Gas and Fuel Calculator really accurate? A: Our Gas and Fuel Calculator is incredibly precise when given the right inputs. However, for a deeper dive into your trip costs, including live fuel prices, you'll want to download the Roadtrip app .

Q: How much does it cost to use the Gas and Fuel Calculator? A: It's entirely free. But for a full suite of planning tools and real-time updates, the Roadtrip app is your go-to resource .

Q: What extra features do I get with the Roadtrip app? A: Everything from real-time fuel price updates to route optimization is at your fingertips. Experience the difference today .

Download for free today!

Order Your Nevada Trip & Fuel Permits

Out-of-the ordinary service for your out-of-state trips.

If one of your vehicles is traveling interstate and isn’t registered under the International Registration Plan (IRP), you’ll need to order a temporary trip permit. 

A Nevada trip permit is needed if your vehicle is traveling out of state and any of these apply:

• Your vehicle isn’t registered under IRP
• Your vehicle has 3 or more axles
• Your vehicle has a gross vehicle or registered weight over 26,000 lbs.
• Your tow vehicle and trailer have a combined gross vehicle or registered weight over 26,000 lbs.

Fueling Your Company’s Compliance

If your vehicle doesn’t have an IFTA decal and license for the states or Canadian provinces it’ll be travelling in, you’ll likely need a fuel permit for that vehicle. 

You need a Nevada fuel permit if your vehicle is traveling out of state and any of these apply:

• Your vehicle is not registered under IFTA
• Your power unit has 3 or more axles
• Your power unit has 2 axles and a gross vehicle or registered weight over 26,000 lbs.

J. J. Keller offers a full range of temporary permits

Oversize & overweight permits.

A temporary permit is needed if your vehicle exceeds the legal size and weight limits:

•  80,000 lbs

•  13.5' high

•  53' long

•  8.5' wide

But, because the regulations aren't the same in every state, your best bet is to call and let us help.

Trip Permits

A temporary permit is needed if the following vehicles cross state lines without International Registration Plan (IRP) credentials:

Vehicles with gross weights, combined gross weights, or registered weights over 26,000 pounds;

A vehicle that has 3 or more axles regardless of weight.

Fuel Permits

A temporary permit is needed if the following vehicles cross state lines without IFTA credentials and license for the states or Canadian provinces it'll be traveling in:

Vehicles with 2 axles and gross weights, combined gross weights, or registered weights over 26,000 pounds;

A power unit that has 3 or more axles regardless of weight

Specialty Permits

A mileage permit may be needed when operating in KY, NM, NY, OR, & CT. Highway Use Tax (HUT) permit may be needed when traveling in New York. Other specialty permits may include a Georgia amber light permit, a New Jersey alcohol permit, or a Florida loading zone permit.

Have questions about your Fuel or Trip Permits? We can help!

Keller Experts are here 24/7 to help with your  IFTA/IRP Set Up . Fill out the  form  or call 888.473.4638 and our authority experts can assist with your paperwork.

Watch the Trip Permits Ordering Video!

The J. J. Keller® Permit Service makes trip permits easier to order and faster to get, with 24/7 expert service and our online permit wizard tool.  Order now!

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• Travel Guide

How To Plan Gas Stops On A Road Trip

Published: November 19, 2023

Modified: December 28, 2023

by Olympe Bayless

• Plan Your Trip
• Travel Essentials & Accessories
• Travel Tips

Introduction

When it comes to embarking on a road trip, careful planning is essential to ensure a smooth and enjoyable journey. One crucial aspect of road trip planning is mapping out your gas stops along the way. Determining when and where to stop for gas can save you both time and money, while also ensuring you don’t find yourself stranded on the side of the road.

In this article, we will explore the factors to consider when planning gas stops on a road trip, from mapping out your route to identifying gas stations along the way. We will also discuss the importance of conducting thorough research on the gas stations you plan to stop at, as well as determining the ideal distance between gas stops based on your vehicle’s fuel efficiency. Additionally, we will delve into adjusting your gas stop schedule for traffic and weather conditions, as well as planning for any emergencies that may arise.

By following these tips and strategies, you can effectively plan your gas stops and enjoy a stress-free road trip experience. So let’s dive in and discover how to efficiently plan gas stops on your upcoming adventure!

Factors to Consider

When planning gas stops on a road trip, there are several key factors to take into consideration. By keeping these factors in mind, you can ensure that your gas stops are well-timed, convenient, and strategic. Here are some factors to consider:

• Distance: The distance between gas stops is an important factor to consider. You don’t want to wait until your gas tank is nearly empty before searching for a gas station. Plan ahead and calculate the distance between each stop to ensure you have enough fuel to reach the next station.
• Pit Stops: It’s important to remember that gas stops are not just for refueling. They also provide an opportunity for bathroom breaks, stretching your legs, and grabbing a quick snack. Consider incorporating these pit stops into your gas stop planning to make the most of your journey.
• Rural vs. Urban Areas: Depending on your route, you may come across stretches of road that pass through rural or remote areas. In these areas, gas stations may be few and far between. Make sure to account for these areas in your planning and ensure you have enough fuel to get through them.
• Gas Station Amenities: While fuel is the primary reason for stopping at a gas station, it’s also worth considering the amenities they offer. Some gas stations may have convenience stores, restrooms, or even car wash services. Researching the amenities available at each gas station can help you plan your pit stops more effectively.
• Operating Hours: Gas stations may have different operating hours, especially in more remote areas. It’s important to check if the gas stations along your route are open during the times you plan to pass by. This will ensure you don’t arrive at a closed gas station, leaving you without fuel options.

By considering these factors as you plan your gas stops, you can optimize your road trip experience and alleviate any potential gas-related stress along the way. Now that we’ve explored the factors to consider, let’s move on to the next step: mapping out your route.

Mapping out Your Route

Before you can effectively plan your gas stops, it’s crucial to thoroughly map out your route. Mapping out your route will not only help you identify the best gas stations along the way but also ensure that you have a clear understanding of the distances you will be traveling. Here are some tips for mapping out your route:

• Use a Reliable GPS or Navigation App: Utilize a reliable GPS or navigation app to help you map out your route. These tools will provide you with real-time traffic updates, estimated travel times, and suggestions for gas stations along your journey.
• Consider Scenic Routes: Consider taking scenic routes during your road trip. Not only will these routes offer picturesque views and interesting landmarks, but they may also have more gas station options available. Research the gas station availability along your chosen scenic routes to ensure you won’t run out of fuel.
• Plan Rest Stops: Along with mapping out your gas stops, plan for rest stops as well. These stops will not only provide you with a chance to refuel your vehicle but also stretch your legs and take a break from driving. Identify rest areas or parks along your route that offer amenities such as restrooms and picnic areas.
• Consider Alternate Routes: It’s always a good idea to have alternate routes in mind. In case of road closures, traffic congestion, or unexpected circumstances, having alternate routes will ensure that you can still reach your destination without running out of fuel. Explore different routes before your trip and familiarize yourself with gas station options along the alternate routes.

Mapping out your route in detail will not only help you plan your gas stops but also give you a sense of direction and control during your road trip. With your route mapped out, it’s time to identify the gas stations along the way. We will discuss this in the next section.

Identifying Gas Stations Along the Way

Once you have mapped out your route, the next step is to identify the gas stations that are conveniently located along your journey. This step is crucial to ensure that you have multiple options for refueling at regular intervals. Here are some strategies for identifying gas stations along the way:

• Online Maps and Apps: Utilize online maps and apps that specifically display gas stations along your route. These tools often provide information about the gas station’s location, hours of operation, and even user reviews. Popular options include Google Maps, GasBuddy, and Waze.
• Gas Station Chains: Look for gas station chains that are well-known and have a widespread presence along your route. These chains often have multiple locations, making it easier for you to find a gas station whenever you need one. Examples include Shell, Chevron, and Exxon.
• Local Recommendations: Reach out to local communities or forums for recommendations on gas stations along your route. Locals will have firsthand knowledge of the best and most reliable gas stations in the area. They may also be able to provide insights on which stations offer the best prices or amenities.
• Travel Guides and Websites: Consult travel guides and websites that provide information specifically catered to road trips. These guides often list gas stations along popular routes and may include additional details like restroom availability, food options, or nearby attractions.

By utilizing a combination of online maps, gas station chains, local recommendations, and travel guides, you can identify a variety of gas stations along your road trip route. This will ensure that you have plenty of options for refueling and minimize the risk of running low on fuel during your journey.

Now that you have identified the gas stations, it’s important to conduct further research to ensure they meet your specific requirements. We will explore this in the next section.

Gas Station Research

Once you have identified the gas stations along your road trip route, it’s important to conduct thorough research to ensure they meet your specific needs. By gathering information about each gas station, you can make informed decisions about where to stop for fuel. Here are some key aspects to consider during your gas station research:

• Price and Discounts: Check the gas prices at each station to ensure they align with your budget. Some gas station chains may offer loyalty programs or discounts, so it’s worth considering these options to save some money on fuel purchases.
• Amenities: Consider the amenities offered at each gas station. Some stations may have convenience stores, restrooms, ATMs, or even food options. Assess which amenities are important to you and prioritize gas stations that offer them.
• Cleanliness and Safety: Research the cleanliness and safety of each gas station. Online reviews or ratings can provide insights into the overall cleanliness of the station and the surrounding area. Prioritize gas stations that are well-maintained and offer a safe environment.
• Accessibility: Assess the accessibility of each gas station. Consider factors such as the ease of entrance and exit, sufficient space for maneuvering larger vehicles, and the availability of accessible fuel pumps for vehicles requiring special accommodations.
• Availability of Services: Determine if additional services are available at each gas station, such as repairing flat tires, providing air for tires, or offering car maintenance supplies. These services can be useful in case of emergencies or unexpected situations.

By conducting thorough research on each gas station, you can select the ones that best fit your requirements during your road trip. Take note of the relevant information for each station, such as location, amenities, and any special considerations. It’s also helpful to plan for contingencies in case a chosen gas station is unavailable or closed during your journey.

With the gas stations researched, the next step is to determine the ideal distance between gas stops based on your vehicle’s fuel efficiency. We will explore this aspect in the next section.

Determining the Ideal Distance Between Gas Stops

One of the key factors in planning gas stops on a road trip is determining the ideal distance between each stop. This distance will depend on your vehicle’s fuel efficiency and the availability of gas stations along your route. Here are some steps to help you determine the ideal distance:

• Know Your Vehicle’s Fuel Efficiency: Familiarize yourself with your vehicle’s fuel efficiency, which is typically measured in miles per gallon (MPG) or kilometers per liter (KPL). This information can usually be found in your vehicle’s owner’s manual or by researching your specific make and model online.
• Calculate Your Fuel Range: Once you know your vehicle’s fuel efficiency, calculate your fuel range, which is the maximum distance your vehicle can travel on a full tank of gas. Divide your vehicle’s fuel capacity by its fuel efficiency to determine the approximate number of miles or kilometers you can travel on a full tank.
• Consider Gas Station Availability: Take into account the availability of gas stations along your route. If gas stations are few and far between, you may want to plan for shorter distances between gas stops to avoid running out of fuel in remote areas.
• Factor in Driving Conditions: Consider the driving conditions you will encounter during your road trip. If you will be driving through mountainous terrain, stop-and-go traffic, or adverse weather conditions, your vehicle’s fuel efficiency may be impacted. Plan for more frequent gas stops to ensure you don’t run out of fuel.
• Err on the Side of Caution: It’s always better to be safe than sorry when it comes to fueling up during a road trip. If in doubt, err on the side of caution and plan for more frequent gas stops. It’s better to have extra fuel than to risk running out in an inconvenient or remote location.

By taking these steps to determine the ideal distance between gas stops, you can ensure that you have enough fuel to reach the next gas station without experiencing unnecessary anxiety or inconvenience. With this information in mind, you can move on to the next section: considering fuel efficiency.

Considering Fuel Efficiency

When planning your gas stops on a road trip, it’s important to consider your vehicle’s fuel efficiency. By understanding how your vehicle’s fuel efficiency is affected by various factors, you can make informed decisions about when and where to refuel. Here are some important aspects to consider when it comes to fuel efficiency:

• Driving Habits: Your driving habits can significantly impact your vehicle’s fuel efficiency. Aggressive acceleration, excessive speeding, and frequent braking can all increase fuel consumption. Adopting smooth and consistent driving habits can help improve fuel efficiency.
• Tire Pressure: Maintaining the proper tire pressure is vital for fuel efficiency. Underinflated tires create more rolling resistance, leading to increased fuel consumption. Regularly check your tire pressure, especially before embarking on a long road trip.
• Vehicle Maintenance: Keeping your vehicle properly maintained can contribute to better fuel efficiency. Regularly servicing your engine, replacing air filters, and performing routine maintenance checks can optimize your vehicle’s performance and fuel economy.
• Cargo and Weight: Carrying unnecessary cargo or excess weight in your vehicle can reduce fuel efficiency. Remove any unnecessary items from your vehicle before the road trip to lighten the load and improve fuel economy.
• Choosing the Right Fuel: Use the recommended fuel type for your vehicle as stated in the owner’s manual. Using a higher octane fuel than necessary does not improve fuel efficiency and can lead to unnecessary expenses.
• Avoiding Excessive Idling: Minimize idling, especially for extended periods, as it wastes fuel. If you anticipate being stationary for an extended time, such as at a rest stop or during traffic congestion, consider turning off your engine to conserve fuel.

By considering these fuel efficiency factors, you can make conscious choices that maximize your vehicle’s fuel economy. This, in turn, allows you to better plan your gas stops on your road trip, ensuring that you optimize your fuel usage and minimize unnecessary stops.

Now that you have considered fuel efficiency, let’s move on to the next section: adjusting for traffic and weather conditions.

Adjusting for Traffic and Weather Conditions

When planning gas stops on a road trip, it’s important to make adjustments based on traffic and weather conditions. These factors can significantly impact your travel time and fuel consumption. Here are some considerations for adjusting your gas stop schedule:

• Traffic Congestion: Heavy traffic can lead to increased fuel consumption and longer travel times. Monitor traffic conditions along your route and be prepared to make additional gas stops if needed. Consider using real-time traffic apps or navigation systems that provide updates on traffic flow to make informed decisions.
• Weather Conditions: Inclement weather such as rain, snow, or strong winds can impact road conditions and reduce your vehicle’s fuel efficiency. Adjust your gas stop schedule to allow for slower driving speeds and increased fuel consumption in adverse weather conditions.
• Construction Zones: Construction zones often result in reduced speed limits and traffic delays. Plan for potential delays and adjust your gas stop schedule accordingly to ensure that you don’t run out of fuel while waiting in construction-related traffic.
• Rush Hour: If your road trip coincides with rush hour in urban areas, it’s important to factor in the increased traffic volume and potential delays. Schedule your gas stops to avoid peak traffic times, or plan for extra time in case of unexpected delays.
• Alternate Route Options: In the event of unexpected traffic or severe weather conditions, having alternate route options can be invaluable. Stay updated on road conditions and be prepared to adjust your gas stop schedule by accessing alternate routes that may offer smoother travel conditions.

By adjusting your gas stop schedule based on traffic and weather conditions, you can ensure that you have enough fuel to navigate through challenging situations and avoid potential fuel-related issues along your road trip. Now, let’s move on to the next section: planning for emergencies.

Planning for Emergencies

When embarking on a road trip, it’s essential to plan for potential emergencies, including situations where your access to fuel may be limited. By considering emergencies in your gas stop planning, you can ensure that you’re prepared for unexpected circumstances. Here are some tips for planning for emergencies:

• Carry Extra Fuel: Consider carrying extra fuel in appropriate containers, especially if you anticipate traveling through remote areas with limited access to gas stations. This can provide peace of mind and ensure that you have enough fuel to reach the next available gas station.
• Emergency Roadside Assistance: Research and subscribe to reliable emergency roadside assistance services. These services provide assistance in case of vehicle breakdowns, including delivering fuel if you run out in a remote area.
• Carry Essential Supplies: Have a well-stocked emergency kit in your vehicle that includes items such as a flashlight, spare batteries, a first aid kit, snacks, water, and a road map. These supplies can come in handy during emergency situations, including delays due to fuel shortages.
• Know Nearby Gas Stations: Stay informed about gas station locations in proximity to your route. This knowledge can be particularly useful in emergencies, allowing you to quickly locate and reach the nearest gas station in case of a fuel-related issue.
• Communicate Your Plans: Inform a trusted friend or family member about your road trip plans, including your intended route and estimated arrival times. This way, in the event of an emergency, someone will be aware of your situation and can assist you in finding a solution.

By incorporating these emergency planning considerations into your gas stop schedule, you can better prepare yourself for unforeseen circumstances. Remember, emergencies can happen even with careful planning, so it’s important to be prepared to handle them effectively.

With the gas stop planning now encompassing emergency preparedness, let’s move on to the final section: finalizing your gas stop schedule.

Finalizing Your Gas Stop Schedule

After considering all the factors, conducting research, and planning for potential emergencies, it’s time to finalize your gas stop schedule. This schedule will ensure that you have a well-planned roadmap for refueling during your road trip. Here are the steps to finalize your gas stop schedule:

• Create a Timeline: Review your mapped out route and determine the estimated travel time between each gas stop. Consider the distance between each station, anticipated driving conditions, and the fuel efficiency of your vehicle.
• Factor in Pit Stops: Allow for additional time at gas stations to take restroom breaks, stretch your legs, and grab a snack. These pit stops can also be an opportunity to check your vehicle’s condition, such as tire pressure and engine fluids.
• Consider Preferred Gas Stations: Take into account the gas stations that meet your preferences, such as price, amenities, cleanliness, and safety. Prioritize these stations in your gas stop schedule to ensure a positive experience at each stop.
• Adjust for Traffic and Weather: Be flexible with your schedule to account for traffic congestion, construction zones, and adverse weather conditions. Keep an eye on real-time traffic updates and adjust your gas stop times accordingly to minimize potential delays.
• Keep Emergency Preparedness in Mind: Take into consideration the potential need for emergency fuel reserves and the availability of gas stations in remote areas. Make sure your gas stop schedule includes contingency options for emergencies.

Once you have finalized your gas stop schedule, make a copy of it for easy reference during your road trip. Share the schedule with your travel companions, if any, so that everyone is aware of the planned gas stops along the route. Having a clear and well-organized gas stop schedule will help ensure a smooth and stress-free journey.

Remember, while it’s important to stick to your gas stop schedule, flexibility is key. Factors such as unexpected road closures, detours, or changes in driving conditions may require adjustments to your schedule. Stay adaptable and make necessary changes to ensure a safe and enjoyable road trip experience.

With your gas stop schedule finalized, you are now well-equipped to embark on your road trip adventure with the confidence that you have strategically planned your refueling stops. So, buckle up and enjoy the many experiences and memories that await you on the open road!

Planning gas stops on a road trip is a critical aspect of ensuring a smooth and enjoyable journey. By considering factors such as distance, amenities, fuel efficiency, traffic conditions, and potential emergencies, you can create a well-structured gas stop schedule that keeps you on track and prepared for any situation.

Mapping out your route and identifying gas stations along the way provide you with the necessary information to plan your pit stops strategically. Through careful research, you can gather details about each gas station’s price, amenities, cleanliness, and safety, helping you make informed decisions about where to refuel. Adjustments for traffic and weather conditions, as well as planning for emergencies, offer flexibility in case of unexpected delays or fuel shortages.

Don’t forget to account for your vehicle’s fuel efficiency and adjust the distance between gas stops accordingly. By optimizing your fuel economy through proper driving habits, vehicle maintenance, and considering the weight you carry, you can maximize your mileage and reduce the need for frequent refueling.

In the end, finalizing your gas stop schedule allows you to create a well-organized timeline, considering pit stops and preferred gas stations along the way. Keep in mind that emergencies can happen, so it’s crucial to be prepared by carrying extra fuel, subscribing to emergency roadside assistance, and having essential supplies on hand.

With a well-structured gas stop schedule in place, you can confidently embark on your road trip, knowing that you have planned your refueling stops efficiently. Stay adaptable, be prepared for unexpected circumstances, and enjoy the freedom of the open road as you create unforgettable memories along your journey. Safe travels!

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Please note that any permits ordered after 4:00PM (EST) will not be obtained until the next business day.  

Trip & fuel permits.

Trip Permits are required if a carrier does NOT have an IRP apportioned tag or if your tag is not registered in the state in which you will be traveling. For example, if you do not have an IRP apportioned tag and you are based out of Georgia, you will need a Florida Trip Permit in order to travel into Florida. Refer to our  Tag Registration  page for more information on IRP tags.

Fuel Permits are required if a carrier does NOT have an IFTA sticker permitting you to cross state lines. See below for more information on IFTA stickers

Click here to apply for a trip or fuel permit

Oversized Permits

Oversized Permits can also be called over length, over width, over height, or overweight. The state that you want to haul in will determine the legal requirements. If your truck exceeds the legal requirements by weight, width, length or height, you will be required to purchase an oversized permit. All customers ordering oversized/overweight permits must pay a processing fee of $40 along with a deposit for the permit at the time of ordering. As state costs vary on these types of permits, the remainder will be due once the permit(s) has been issued. We also require an application be filled out for these permits. 

Click here to apply for an Oversized Permits

Annual Permits

     Annual permits are good for (1) one year. These permits may be used for a predefined load description that is not divisible, and does not exceed any dimension specified on the permit. Our processing fee is $50.

Click here to apply for an Annual Permit

IFTA Stickers

     The IFTA stickers are required for any carrier crossing state lines with a gross vehicle weight of more than 26,000lbs. The carrier must have an IRP tag registration in order to obtain the IFTA stickers. You receive your IFTA stickers from your home state and file quarterly reports ( fuel taxes ) to the base state which pays the other states. Fourty-eight states are IFTA members.

State Permits

UCR  – The Unified Carrier Registration is required by anyone operating “Interstate Commerce” including brokers. The UCR Registration Act of 2005 replaced SSRS.  This website is not affiliated with the Unified Carrier Registration Plan. This website is operated by a private company that provides a private registration service for an additional fee. You are not required to use this site to register with the UCR Plan. You may register directly with the UCR Plan at www.ucr.gov

Kentucky  – The state of Kentucky requires that all carriers hauling over 60,000 GVW have a KYU number. This number is no longer required to be on the side of the truck. It is now linked with your DOT number. The reason for this is to show that your fuel taxes are paid within the state of Kentucky.

New Jersey  – The state of New Jersey requires that a New Jersey Business Registration be obtained when entering the state of New Jersey if you are picking up or dropping off a load ONLY. This is not required if you are just “passing through”.

New Mexico  – The state of New Mexico requires that you have a New Mexico Tax ID permit when entering the state of New Mexico and hauling more than 26,000 GVW. This also is required to show that your fuel taxes have been paid. If you do not have a New Mexico Tax ID permit, you still may cross into the state. Fees vary depending on miles traveled through the state.

New York  – The state of New York requires that all motor carriers hauling over 18,000 GVW have a New York HUT. You must have NY HUT stickers on your truck. This is required to show that fuel taxes have been paid in this state.

Oregon  – The state of Oregon requires that all carriers have an ODOT also known as an Oregon DOT number when entering the state. Again, this is required for fuel tax purposes. You must call before entering the state to purchase a port of entry permit. Fees vary depending on miles traveled through the state.

The above listed permits are required in addition to your tag registration.

Click here to apply for the special state permit.

**As of January 1, 2023, Connecticut is requiring all motor vehicles that operate over 26,000 pounds and travel through Connecticut to register a Connecticut Highway Use Account and file MONTHLY oedometer readings.We can help get that set up. The cost is $50. Please contact a TFIG representative to get this set up!

Frequently Asked Questions

What are trip permits, what are fuel tax permits, what is the difference between trip and fuel tax permits, what is irp, what is ifta, do i need a trip permit, do i need a fuel tax permit, how long will my permits last, how long does it take to obtain a permit, what information do i need to give you to get my permits, which states do not have trip and fuel tax permits, which states have a mileage tax, do you sell permits for the canadian provinces, do you offer any other kinds of permits, what are your hours, how can i get a quote.

1. What are Trip Permits?

In order to operate a heavy commercial vehicle in the United States, the vehicle owner needs to pay taxes on it so that the states it operates in can maintain their roads and highways. Because these vehicles are often very heavy and accrue more miles than many personal vehicles, their tax burden is higher. Most interstate operators sign up for IRP, which are interstate and international agreements to share these fees proportionally to how much a given driver drives within each jurisdiction. Apportionment through this program is not for everyone, however. That’s where trip permits come in. These permits grant temporary permission for motor carriers to operate within a given jurisdiction. These permits can have a duration of anywhere from 24 hours to 90 days, depending on the state that issues them. With these permits, commercial carriers can legally conduct their business operations.

2. What are Fuel Tax Permits?

States often tax fuel consumption. For commercial vehicles, this burden is more acute because these vehicles consume a lot of fuel. And they typically use special fuel like diesel. This is why most of the contiguous US states have joined IFTA, which is the fuel tax equivalent of IRP. Like trip permits, fuel tax permits help share tax revenue proportionately across multiple states. So, instead of only paying the fuel taxes that your base state levies, these permits spread those taxes proportionately across the states that you used to conduct business in. If they didn’t, then it wouldn’t exactly be fair! These  temporary permits allow you to start your journey towards becoming an interstate trucker without breaking the bank.

3. What is the Difference Between Trip and Fuel Tax Permits?

Trip and fuel tax permits differ in terms of which taxes they cover. Trip permits are like temporary registrations for a given vehicle, so their fees go towards the same services that registration fees do. Fuel tax permits are just for what they are named for: most states levy a tax on fuel use, and these permits pay for that tax for states that aren’t your base state. Some carriers may only need one type of permit or the other, but generally, you’ll have to buy both for a given trip you take.

4. What is IRP?

IRP stands for the International Registration Plan. This is an agreement by the 48 contiguous US states, the District of Columbia, and the Provinces of Canada. The agreement ensures that anyone who purchases IRP membership has the right to operate in any of the member jurisdictions without having to pay taxes for each individual state. IRP makes it easier for these states to manage their taxes. Your vehicle registration fees go towards maintaining roads and highways within their states. Before IRP, this created problems related to interstate commercial trucking.

5. What is IFTA?

IFTA stands for the International Fuel Tax Agreement. This is an agreement by many of the 48 contiguous US states and provinces of Canada to share fuel taxes. Anyone who purchases IFTA decals does not have to file their fuel taxes individually for each state. Instead, their taxes are calculated proportionately and only paid by the driver to their base state.

6. Do I Need a Trip Permit?

Exact regulations vary by state, but there are a few general guidelines that you can follow. You will need a trip permit if you meet the following specifications:

• You are a commercial motor carrier;
• It weighs more than 26,000 lbs. (12,000 lbs. for MN and NM );  OR
• It has more than three axles regardless of weight; OR
• You operate a vehicle used in combination that exceeds 26,000 lbs.;
• You are planning to cross state lines for commercial purposes;
• You are not apportioned for IRP;

If your truck does not meet the weight threshold or you are only operating intrastate, then congratulations! You are exempt from needing these permits. Recreational vehicles and government-plated vehicles are also exempt from these permits.

7. Do I Need a Fuel Tax Permit?

Again, exact regulations vary by state. Generally speaking, you will need a trip permit if you meet the following specifications:

• It weighs more than 26,000 lbs.; OR
• You are not apportioned for IFTA;

If your truck does not meet the weight threshold or you are only operating intrastate, then congratulations! You are exempt from needing these permits.

8. How Long Will My Permits Last?

This varies based on which state you want the permits from. Some states only offer permits that last for a single day, whereas some offer permits that last for multiple months. Some states even have multiple options that you can purchase depending on what your permitting needs are! Check out our regional pages for more detailed information:

9. How Long Does It Take to Obtain a Permit?

Some permits can be obtained instantly! However, some states require some processing time before they issue their permits. No matter what a given state’s regulations around these permits may be, we guarantee that you will have your permits within one business day.

10. What Information Do I Need to Give You to Get My Permits?

It depends on the state, but every state requires some basic information from you. Every state will need to know:

• Your company’s information, including its name, the name, phone number, and email address of a contact at the company, and the company’s USDOT and Tax ID numbers.
• Information about your truck, including its unit number, make, model, year, body style, color, number of axles, license plate number, base state, and VIN.
• The date and time for which you want your permits to start and stop.

Some states will require further information, including your intended route, a description of the load you will be carrying, and the name of the driver. We will inform you of what information we need from you before you are able to purchase your permits.

11. Which States Do Not Have Trip and Fuel Tax Permits?

There are four states that do not offer trip and fuel tax permits. Here are the details on these special cases:

• Alaska and Hawaii are not enrolled in IRP or IFTA. If you’re delivering to Alaska, you’ll need to either purchase a temporary or dual registration with Alaska directly. Hawaii, being an island, has its own special set of regulations for shipping and transport companies.
• Colorado and Wyoming require you to purchase your permits at a state port of entry. To find a Colorado Port of Entry, click here . To find a Wyoming Port of Entry, click here .

12. Which States Have a Mileage Tax?

There are four states that charge a mileage or “weight-distance” tax. These states are Kentucky , New Mexico , New York , and Oregon . These states will add a small surcharge to your permit based on the distance you will travel. Because of these taxes, we will ask you to provide route information for these states so we can calculate the amount you will pay for these programs.

13. Do You Sell Permits for the Canadian Provinces?

Unfortunately, we do not sell trip and fuel tax permits for the Canadian provinces at this time.

14. Do You Offer Any Other Kinds of Permits?

We have a few affiliates who can help you out with your other permitting needs. Check out OverweightPermits.com if you need overweight or oversize permits. OregonTruckPermit.com can help you with your Oregon trip permits. And, for help with filings of all kinds, our friends at DOT Operating Authority and 2290OnlineForm.com are there for you every step of the way!

15. What Are Your Hours?

TripsandFuel.com agents are available for a live chat with you Monday through Friday from 8 a.m. to 5 p.m. PST. Please note that if you purchase certain permits late on Friday, we will not be able to get them to you until the next business day. Not all states offer an instant permit service.

16. How Can I Get a Quote?

Getting a permit quote is easy. Either fill out our online form or give us a call at (800) 217-7840 and we will set you up with a free quote!

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Accurate Toll Cost & Fuel Calculator for All US Highways, Toll Roads & Turnpikes

Calculate tolls and gas costs with E-ZPass, I-Pass & toll-by-plate across major US turnpikes like PA Turnpike, Ohio Turnpike and more.

Planning a road trip, a delivery or a dispatch? Get toll charges, fuel expenses, total travel costs, state miles and toll miles. Find the cheapest toll routes and rates whether paying with E-ZPass, toll transponders, cash or license plate tolling across the United States. Fleets?  Integrate Toll API for pre-trip route optimization, on-trip and post-trip toll and route information.

Enter start point, destination, vehicle type and payment method. Toll calculator provides a toll breakdown, total toll costs, fuel estimates and rates for each  US toll road, turnpike, express lane, bridge and tunnel - including cash rates, E-ZPass discounts, pay-by-plate tolls and more.

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