assistant travel manager

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Travel Assistant Job Description

Travel assistant duties & responsibilities.

To write an effective travel assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included travel assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Travel Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Travel Assistant

List any licenses or certifications required by the position: BLS, CPR, AMT, AAMA, AHA, CCBMA, NCCT, AMCA, MA, TB

Education for Travel Assistant

Typically a job would require a certain level of education.

Employers hiring for the travel assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Marketing, Business/Administration, Business, Accounting, Finance, Graduate, Department of Education, Management

Skills for Travel Assistant

Desired skills for travel assistant include:

Desired experience for travel assistant includes:

Travel Assistant Examples

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG
• Ensure timely upload of retail sales for Japan/Korea/SEA/Oceania
• Plan complex off-site meetings in conjunction with the TR WW Communications team and regional teams – located outside of NY- for International meetings/events
• Prepare and organize itineraries for incoming visitors/retailers
• Prepare and manage any correspondence, reports, presentations as needed
• Get all necessary documents for travellers (VISA, ESTA)
• Monitor, analyze and provide insights and recommendations on the ADF business utilizing retail sales, gross shipments and market data
• Help develop long term strategies and short term tactics to help drive the business
• Regularly pull and work with SAP data
• Coaching, scheduling, conditioning, contest preparation, scouting, practice planning, budget preparation, fund raising, purchasing and care of equipment, planning and supervision of team travel, and monitoring the personal, academic and athletic development of student-athletes
• Monitoring the eligibility status and promote the academic progress of student-athletes
• Position requires a minimum of 5 years executive administrative experience
• Exhibit excellent communication, writing, and organizational skills
• FL Physical Therapy Assistant (PTA) license
• Analyse & validate business reports which about customers, travel retail landscape, targets, forecast projection, pricing
• Assist to prepare budget and forecast for Travel Retail & regularly review business performance to maximize business opportunity
• Assist Account Manager to ensure business plan execution in line with brand strategy through regular control of qualitative and quantitative objectives
• To process duty travel requests for the European/Asia & Pacific Division
• To liaise with other airline counterparts Interline Travel offices
• To process other airline requests for duty travel
• To process IATA 788 letters to other airlines
• To process refunds on duty travel tickets
• To manage generic email inbox
• To liaise with Supervisor on any key issues relating to staff travel on process/procedures
• To issue revenue tickets for Sales and Marketing customers
• To reconcile daily ATAC report
• To support & ensure compliance of corporate audit requirements
• Prepare open-to-buy budgets and orders from designated accounts
• NJ Physical Therapist (PT) and/or Physical Therapy Assistant (PTA) license
• High problem solving capability to deliver on driving closure on payment issues within our SAP system with stakeholders
• Independence, to drive actions and accountability across other departments
• Ability to analyse and provide solutions on issues
• At least three (3) years of experience in an administrative position, with experience supporting executives is required
• Calculates and initiates entitlements for all such travel and submits to the Unit Supervisor for approval, , airfare, excess baggage entitlements, terminal expenses, airfreight entitlements, daily subsistence allowance for staff and dependents on traveling on missions
• Reviews travel claims and supporting documentation for completeness, accuracy and validity, prior to forwarding to the Accounts Division
• Calculates daily subsistence allowance for travel for senior UN staff or mission assignees and appointments, and other UN Staff, taking into account whether meals will be provided, which stopovers are designated official business or personal
• 5-7 years of experience in high volume AP and adjacent activities
• Accounts Payable helpdesk/T&E call (inbound/outbound) experience
• Should have led AP team of at least 20-30 members
• Knowledge of MS Office (Outlook, office, word)
• Current designation should be Management Trainee / Assistant Manager
• Position requires a U.S. Embassy Check
• Perform nuclear stress testing, treadmill stress tests, device checks, and patient visits
• Proficiency in Microsoft Office (Word, Excel, Power Point) with an emphasis in creating PowerPoint presentations
• Self-starter with excellent oral and written communication skills with an ability to effectively manage multiple projects simultaneously
• Active New York State Physical Therapy Assistant license
• Engineering school / Business School
• Knowledge in Payment and Travel Industry
• Mix of business and functional
• Complete device checks, both by phone and in person
• Work in collaboration with physicians
• Take over all employees and travelers expenses using the Travel and Expense web based system (Intellilink) and ensure queries are solved within a month
• Accurate coding and filing of travel and entertainment expenses for audit engagements
• Maximizing the functionality of the IT Systems -in working towards process improvement with Intellilink
• Assign System Administration to this individual
• Ensuring all Individual Corporate Card and travel corporate transactions are assigned to respective employees
• Ensure accurate data is exported from the Intellilink System when required for special reports
• Audit compliant and reconciliation of original receipt to the expense report
• Follow up with the Users and Management for any discrepancies
• Excellent computer literacy - esp
• Active New Jersey State Certified Occupational therapy license
• BA in a related field (Journalism, Communications)
• Relevant work and internship experience
• Must be proficient in Microsoft Office (Excel, Word, Powerpoint, Outlook)
• Oriented individual with exceptional organizational skills
• Prepare, and execute creative set up for Visual Weeks, retailer and sales meetings
• Design and oversee production of customized merchandising elements for Tom Ford Beauty Travel Retail/Multi-Specialty retail environments
• Aid in design and oversee production of customized merchandising elements for Tom Ford Beauty retail environments
• Under the direction of the Corporate Travel Manager
• Calculates airfare, excess baggage entitlements, terminal expenses, daily subsistence allowance for staff and dependents traveling on missions
• Provides information to staff and consultants on the most direct and economical route, and plans routings and itineraries plus the most economical airfare rates for such travel as permitted by the rules and regulations
• Provides information on rates and travel schedules for specific itineraries
• Contacts airlines or travel agency to make reservations at least expensive fares, and requests issuance of tickets
• Initiates requests for visas
• Reviews of travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with UN Rules
• The candidate shall prepare documents in accordance with Army Regulation 25-50 , Preparing and Managing Correspondence to include preparing Department of the Army memorandums, letters, executive summaries, Information Papers and staffing of correspondence (preparing Staff Action Summary Sheets - HQ MEDCOM Forms 540)
• Be proficient in the use of Defense Travel System and coordinate numerous travel itineraries simultaneously
• Responsible for maintaining calendars for Commanders, PjMs, Directors, Deputies, Branch Chiefs and staff
• The candidate shall participate in meetings and shall perform other duties to include, but not limited to, coordinating and schedule meetings, seminars, VTC's, and DCO's between USAMMDA and other internal and external agencies
• Provide administrative support to the assigned Division/Project Management Office (PMO), to include the Director/Project Manager (PjM), Deputy Director/PjM, Branch Chiefs and staff members to include providing situational back-up support to other PMOs
• Must have experience with Army Regulations

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Travel Manager Job Description

Travel managers direct, administer, and monitor the travel policies, guidelines, and budgets for businesses and travel agencies. When working for travel agencies, they will assist customers with travel plans and itineraries. When working for corporations, they will make business travel arrangements for executives and employees.

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Travel Manager Job Description Template

We are looking for a detail-oriented individual to join our team as a travel manager. The responsibilities of the travel manager include optimizing our travel operations, making travel arrangements over the phone or the internet, providing guidance on travel arrangements, and preparing budget reports.

To be a successful travel manager, you should have a strong working knowledge of travel management processes and excellent attention to detail. Ultimately, a top-notch travel manager is skilled at maintaining positive relationships with airlines and hotels and at providing a smooth travel experience.

Travel Manager Responsibilities:

• Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.
• Negotiating preferred rates with vendors of direct travel.
• Planning travel accommodations, booking flights, hotels, car rentals, and coordinating activities.
• Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms.
• Assisting with any travel-related issues that may arise.
• Researching travel deals and evaluating prices and services.
• Arranging travel accommodations for business visitors.
• Creating, optimizing, and monitoring corporate travel policies.
• Preparing travel budget reports.
• Analyzing and preparing reports on travel spend.

Travel Manager Requirements:

• A bachelor's degree in tourism, travel or hospitality is required for corporate travel managers.
• A minimum of 5 years experience in the travel industry.
• A minimum of 1 year supervisory experience may be preferred.
• Certification in travel or hospitality may be advantageous.
• Knowledge of travel management processes.
• The ability to build and maintain positive relationships with vendors of direct travel (existing relationships may be advantageous).
• Excellent attention to detail and organizational skills.
• Good communication, customer service, and interpersonal skills.
• A basic understanding of Geography.
• Strong computer skills.

Related Articles:

Travel planner job description, travel agent job description, travel consultant job description, travel manager interview questions, travel planner interview questions, travel agent interview questions, travel consultant interview questions.

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The modern corporate travel manager guide

What is a travel manager, what does a travel manager do main tasks and responsibilities, corporate travel policy.

• Booking procedure and approved travel booking tool
• Allowable cost of booking (hotels, flights, ground transportation)
• Special exceptions or rules for more expensive cities or routes
• Preferred company vendors
• Approval process for trips that exceed typical limitations
• Reimbursement process
• Permitted and not permitted expenses
• Travel debriefing process
• Travel insurance carrier
• Duty of care vendor or procedures

The modern guide to writing a company travel policy

Overseeing travel plans and arrangements, managing expenses and the travel budget, analyzing data, embracing new technology, why is a travel manager important, related questions, how is using a travel manager different from not using one, how is a travel manager different from a travel agency, we caught up with natalie marcantonio, office manager at quadmark to hear her thoughts on corporate travel being an appealing area to work in:.

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Assistant Travel Manager

🔍 business affairs: financial management services (fms), redwood city, california, united states.

Minimum Requirements:

Education & Experience:

Bachelor’s degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent oral and written communication skills.
• Demonstrated financial management knowledge.
• Effective interpersonal skills.
• Solid analytical and problem solving skills.
• Strong expertise in business and management computer applications and databases.
• Proficiency in industry standards and/or regulatory requirements.
• Subject matter expertise for area(s) of responsibility.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off and family care resources.  
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!  

Stanford University’s commitment to safely and effectively meet the public health challenge presented by COVID-19 extends to ensuring University employees may work from home, or another off-site location, where determined appropriate, whenever necessary through the end of the 2020 calendar year. The department will give reasonable notice when employees are expected to return to work at the Redwood City campus.

How to Apply:

            We invite you to apply by clicking on the “Apply for Job” button. To be considered, please submit your résumé and a one-page cover letter along with your online application.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory for all duties, tasks, and responsibilities.  Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.  Employees may also perform other duties as assigned.

Consistent with obligations under the law, the University will provide reasonable accommodation to any employee with any disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal opportunity employment opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or another other characteristic protected by law. 

• Schedule: Full-time
• Job Code: 4141
• Employee Status: Regular
• Requisition ID: 87617

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