business travel expenses app

8 apps that will help track your travel expenses

Keeping track of travel expenses can be challenging. With paper receipts, email receipts and not being handed any receipt at times, it's important to be organized for both the business and leisure traveler.

Fortunately, for those who are not the best at having a good grasp on their expenses, there are many apps that can simplify your life. These apps help with expense reports, budgeting purposes, tax preparation and splitting expenses among friends.

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With something for everyone, here are the best apps to help you keep track of your expenses.

TrabeePocket

TrabeePocket is a straightforward app that allows you to keep track of your expenses for a given trip. Before you even start your trip you can add all prepaid expenses to the "preparing" tab. This allows you to account for your flights and any tours you might have booked in advance. Once your trip begins you can easily add all additional travel expenses. You can categorize your expenses into eight different categories, but with the paid version, you can add as many additional categories as you want if you have very specific expenses you want to track. The free version also only allows you to track one currency per trip, but the paid version allows you to track multiple currencies in one trip file.

Not only will TrabeePocket serve as a place to file your expenses, it also helps you on the budgeting front as well. You can set a monthly budget and have your expenses track against that overall number. If you are earning income during your travel, you can also enter income to a specific trip expense.

One neat feature of this app is that you can take pictures and tie it to a specific expense. This is great for the backpacker or family traveler who wants to remember exactly what the expense was used for, or to keep track of trip suggestions. Business travelers can also use this feature by taking a picture of a receipt if it is needed for a corporate expense report.

Cost: Free; Upgraded version is $1.99 and includes some additional options (i.e., multiple currencies, additional categories, view and export expense report)

Download: Google Play Store or iTunes App Store

Trail Wallet

Trail Wallet is very similar to TrabeePocket, but unfortunately is not available to Android users. With this app, you can add as many categories as you want to separate expenses and everything is color coded to make the app more visually appealing. (Unlike TrabeePocket, you do not need to pay for an upgraded version to add more categories).

When you enter your travel expenses, you'll tie it to both a trip and a date. This allows you to view your expenses at a Month View or Trip View. You can also spread expenses across multiple dates so you can see your daily expenses for a certain trip. This is handy if you are on a daily budget to ensure you're not exceeding the amount you can spend on a particular day.

One nice feature of this app is that you can add as many currencies as you'd like within a certain trip. This comes in handy if you are paying in multiple currencies — for example, flight and hotel costs in USD, but food expenses in euros.

This app caters more toward individual or family travel as you cannot invite friends to add expenses. You can, however, take pictures of receipts and tie them to a specific expense, and then export the images — perfect for keeping all receipts or for business travelers for expense purposes.

Cost: Free for the first 25 expense items added to a single trip; Upgraded version is $4.99 which allows you to enter an unlimited number of expenses per trip.

Download: iTunes App Store

Concur is one of the top expense programs for business travel. This app is definitely more involved then some of the others on the list, but it has all the bells and whistles for keeping your expenses fully organized. If you work for a large corporation, you might already find that this is the required app to use for your business expenses.

Expenses from corporate credit cards will automatically be uploaded and you can also manually add out-of-pocket expenses. For manually entered expenses, employees can take a picture of their receipt which will be included in their expense report. For the business traveler with many paper receipts during the week, this app helps ensure that all expenses are reimbursed properly.

If you run a small-business, this is a great platform for you and your employees to use as it allows you to manage expenses and prepare expense reports. When I worked for a large consulting company, I used this program on a weekly basis. Being able to keep track of my work expenses to ensure I was reimbursed with every amount paid out of pocket was huge. For solo and group travelers, this is not the app I suggest using as there is no need to pay the monthly fee as there are many other free apps available.

Cost: Fee depends on number of users and account type.

Related: 5 tips to turn business travel into family vacations

Tripcoin is a very simple app to use that will track all of your expenses against a particular trip. You can tie each expense to a specific category, enter a city location and a defined date and time. You can also include notes and a screen shot to keep better track of every purchase you make.

This app has an atheistically pleasing filter capability, where you can look at expenses between a given date, within a certain category, a type of payment method or within a particular country. There is also a real-time currency converter or you can set custom currency exchange rates if needed.

Best of all, you can automatically back up all of your data by enabling the Dropbox integration. With many of the other apps listed here, if you lose your phone or if your data gets wiped out, you will lose all of the expenses entered. If this does happen, with this specific app, all of your expenses are saved and can be re-imported.

Unfortunately, this app is only available for iPhone users.

SplitWise is one of my personal favorites and an app I've been using for years. If you are traveling in a group , this is the app for you. The best, and unique feature, is that you can have friends or family members join a group and everyone can enter all expenses incurred for the joint trip. The app will then itemize expenses and tell each individual how much they owe to make things equal. You can even designate which expenses should be split among certain individuals. Like most of the other apps, you can also take include a picture and notes for every expense entered.

I have used the app for friend and sibling trips, including bachelorette parties, group ski trips and even just day trips. Aside from travel expenses, you can even use it to split up expenses among roommates or just everyday purchases with friends.

Cost: Free; Upgraded version is $2.99/month ($29.99/year) which includes receipt scanning, currency conversion and more.

Tricount is a simple app, but a great choice for group travel . It works very similar to SplitWise where you can split expenses among multiple travelers in your group. Everyone can add their own expenses and designate the specific amount (or percentage) for each individual within the group. At the end of the trip, you'll then receive a breakdown of what everyone owes each other.

The app supports multiple currencies and allows you to take pictures of images or receipts to go along with every expense entered.

Cost: Free; Upgraded version is $0.99 and allows you to have an ad-free experience.

Related: 30 essential travel apps every traveler needs to know

If keeping track of receipts is high on your priority list, then the Foreceipt app will be perfect for your needs. You can attach a receipt with all expenses entered and all images will automatically be saved to your Google Drive account. Additionally, all email receipts can be tracked as well by forwarding them directly to Foreceipt email address and including your unique ID.

Other features include the capability to batch upload bank transactions and downloading excel reports for tax return purposes — perfect for those who need to write off travel expenses.

Within the app, Foreceipt allows you to enter your income, bills and travel expenses to track against your overall budget. You can also tie all travel expenses to one of many pre-populated categories.

With these more involved capabilities, business travelers and those who own small businesses will probably find this app more useful than solo or group travelers.

Cost: Free; Upgraded version is $3.99/month ($38.99/year) and includes more receipts scans per month, email receipts and expense reports.

Expensify caters toward both individual and group travelers traveling primarily for business. This app allows you to complete all the simple tasks such as documenting your expenses and taking a picture of your receipt, but goes one step further where you can submit your expenses to your manager or accountant (or really whomever you'd like).

For those who need to keep track of mileage driven, this app allows you to not only manually enter your information but also has a GPS calculator which you can turn on to track your distance. You can also enter your time worked, which helps those needing to track billable hours.

The app also features more than just a place to submit your expenses, as you can keep track of business operations and even set expense policies.

On the feel good front, Expensify will also donate $2 for every $1,000 in expenses to Expensify.org. These donations are given to a broad range of campaigns to help organizations around the world.

Cost: Free up to five scans a month; Upgraded version is $4.99/month per user giving you unlimited scans and additional automatic capabilities.

Bottom Line

With many apps to keep track of your expenses, it helps to find one that fits your needs. Whether you are traveling for business or pleasure, with a group or on your own, there are many apps out there that work well depending on your needs.

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Best Business Expense Trackers for Small Businesses

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Using software to track your expenses can save you time and money and help your employees operate more efficiently. In addition, it provides insight into your business’s spending habits, making your life (and your accountant’s) a whole lot easier come tax season.

Consider business expense trackers that are made specifically for your most common type of spending. For example, if your employees drive a lot for work, narrow your choices down to software products that primarily track mileage. Additionally, make sure the tracker integrates with your accounting software to minimize manual data entry.

Here are some of the best business expense trackers for small businesses.

Best business expense trackers at a glance

Best overall business expense tracker.

Price: Free and up.

Why we like it: Expensify offers a good all-around option for most small and midsize businesses. Among the features you can expect are unlimited receipt scanning, the ability to import personal and business credit card transactions and next-day reimbursement on approved expense reports. Business owners must upgrade to a paid plan to access expense approval permissions and accounting integrations.

Expensify integrates with a variety of other applications, such as Uber and Lyft for automatic receipt import, QuickBooks and Xero for accounting, and Zenefits and Gusto for human resources .

To access lower pricing for paid plans, business owners can use Expensify’s business credit card and pay their subscription annually as opposed to monthly. The company offers plans for self-employed entrepreneurs, too.

» MORE: NerdWallet’s best small-business apps

Best feature-rich business expense tracker

Price: $12/user per month and up.

Why we like it: Certify boasts a variety of core features that will automate most expense-related processes. For example, the product’s ReportExecutive feature auto-generates expense reports by setting a reporting schedule and sending reminders to employees and managers. Other features include a QuickBooks integration, reporting suite and the ability to customize permissions.

There are three Certify pricing plans. Certify Now costs $12/user per month, provides access for up to 25 users and includes all of the aforementioned features. The Professional plan is quote-based and can accommodate up to 200 employees. The Enterprise plan is also quote-based and is for businesses with more than 200 employees.

The Professional and Enterprise plans come with access to additional features, including receipt backup and credit card integrations.

Best business expense tracker for transportation businesses

Price: Starts at $59.99/year for a personal expense tracker; $50/user per year for companies with employees.

Why we like it: If you operate a business where your employees have to drive a lot, MileIQ is a great option for tracking your expenses. Once installed, the app will work in the background as you drive, calculating your travel distance automatically. Later, you can classify the drive as business-related or personal.

Account holders can customize their platform by adding drivers, naming locations and setting mileage rates. The software can also help independent contractors calculate miles driven on the job, which they can then write off on their tax returns.

MileIQ offers a free 40-drive trial for individual users. Pricing for teams ranges from $50/user per year to $100/user per year, depending on the features you need.

Zoho Expense

Best low-cost business expense tracker.

Why we like it: Zoho Expense offers a solid set of features, including mileage tracking, personal card connections, customer and project tracking and accounting integrations in its free plan. This plan accommodates up to three users and the Standard plan, which costs $3/user per month (billed annually), accommodates unlimited users.

Higher-tier Premium and Enterprise plans feature unlimited receipt autoscans, travel requests, purchase requests, per diem rates, advanced customization and more. Users can also apply tags, locations and cost centers to expenses and manage itineraries.

Zoho Expense integrates with other products including QuickBooks, Xero, G Suite, Slack and Lyft.

Concur Travel

Best business expense tracker for travel-related expenses.

Price: Quote-based.

Why we like it: Concur offers a variety of expense tracking products, but Concur Travel is ideal for businesses with employees who are booking travel and accommodations on a regular basis.

Employees can use the software to book travel on their own while employers collect travel data. Concur offers a suite of other products that can be used alongside the travel component, like a receipt management app and the ability to set budgets and ensure employees are complying with policy.

How do business expense trackers work?

Business expense trackers are typically accessible online or via an app on your mobile device. When you sign up with a provider, you will receive an account and access for a set number of employees.

Signup processes differ from product to product, but most trackers require some basic business and banking information. To get the most out of the software, you should link it to your business checking account or business credit card . Your employees will also have the option to link their personal bank accounts so that they can be reimbursed for approved, business-related expenses after submitting receipts.

Business expense trackers organize your expenses and highlight where you spend the most money. They can also help you avoid overspending. For instance, you can group all inventory or marketing-related expenses to see if you are maintaining your budget for each line item. These insights make it easier to maintain cash flow.

How to choose a business expense tracker

Most business expense trackers contain at least a couple of the following features. Determine which trackers have the best versions of the features you plan to use most.

All expense tracking software must comply with the Sarbanes-Oxley Act (SOX), also known as the “Public Company Accounting Reform and Investor Protection Act.” The purpose of SOX is to protect investors by improving the accuracy and reliability of corporate disclosures.

In addition, all business expense tracker apps should provide data storage for up to seven years. This is required by the Internal Revenue Service should an audit request ever be made.

Your business expense tracker should integrate with your accounting software for the smooth transfer of information between stakeholders within the company. Most applications will integrate with major providers, such as QuickBooks and Xero.

If employees will be submitting expenses on behalf of the business, it should be easy for them to get set up and use the software. Finding a platform that is simple and accessible can save you logistical headaches down the road. If you have employees outside of the country, you will want to make sure they can access the software in their local language and submit expenses in their local currency (the software should do the conversion for you).

Part of being user-friendly means also having a robust mobile app. After all, the best way to track expenses is to input them into your system as soon as possible.

To that end, your app should have receipt image capture technology. This allows you to snap pictures of receipts with your phone and upload them directly to the app. The best business expense trackers have optical character recognition, which automatically converts handwritten or printed text into machine-encoded text, allowing you to glean as much specific information from receipts as possible without manually entering any information.

Your business expense tracker should be able to organize your expense data to help you better understand where your money is going. For example, you should be able to see the differences in spending week to week, month to month and year to year. You should also be able to create budgets and assign expenses to a specific project to see if you are spending within your means.

On a similar note...

40 Best Apps for Business Travel Expenses, Organization, Bookings & More

Surround yourself with an arsenal of tools thanks to our curated list of 40 best apps for business travel.

All of them cater to all aspects of professional journeys – including expense tracking, itinerary organization and hassle-free bookings.

These apps are tailored to empower business travelers and increase efficiency and convenience.

• Best App For Business Travel Expenses

Wishing to handle business travel expenses smoothly ?

Here are the three best apps to manage your finances and expenses while abroad.

1. Expensify

Expensify simplifies the task of tracking expenses during business travel. Snap a photo of your receipt and the app effortlessly creates an expense claim.

It’s available for both iOS and Android at a minimal cost of $5 per month for a business plan. We love it for its comprehensive audit trail feature, ease of use and affordability.

2. Zoho Expenses

Zoho Expenses offers a platform for expense management on the go . It’s free for individuals but it also has paid plans for businesses. Zoho is intuitive to use and available on both Apple and Android platforms.

We highly recommended its integration with Zoho’s suite of business apps and ability to create multi-currency expense reports.

3. SAP Concur

SAP Concur is a comprehensive solution to manage business expenses and invoices. Use the app to snap photos of receipts, file them, send information for expense reports and more.

Available on iOS and Android, SAP Concur offers free and paid options . This app is great for its advanced approval and processing workflow capabilities !

Read later – SafetyWing VS World Nomads: What’s the best travel insurance for you?

• Best App For Business Travelers to Book a Flight

Booking flights is a challenging aspect of business travel for you ?

It all belongs to the past thanks to these flight booking apps that will ease your flight schedules.

Flio is an airport app that caters to all your in-transit needs, including flight bookings. This app is free to use, user-friendly and available on both iOS and Android platforms.

We recommend Flio for its ability to navigate through airports worldwide, book flights and offer airport-exclusive deals.

5. Skyscanner

Skyscanner offers an easy-to-use platform for comparing and booking the cheapest flights.

It’s a free app available on both Apple and Android devices. Skyscanner stands out for its extensive flight comparisons, flexible search options and price alert features to save money.

Kayak acts as a complete travel assistant , particularly in flight bookings. It’s a free app, easy to navigate and accessible on iOS and Android devices.

We love Kayak for its robust search engine that aggregates information from hundreds of travel sites.

• Best Travel Apps For Business Travelers For Getting Around (Navigation apps)

During your business trips, you will probably have to drive and walk through unfamiliar cities.

Get yourself the right tools thanks to these top-rated navigation apps.

7. CityMapper

CityMapper eases the complexities of urban navigation for business travelers.

It’s a free app, highly user-friendly and available for both iOS and Android. CityMapper stands out for providing detailed journey planning information across several transport modes. A great alternative to Google Maps !

Waze is a community-driven navigation app that provides real-time traffic updates and road information .

It’s free, easy to use and accessible on both iOS and Android platforms.

We love Waze for its ability to provide the quickest, reliable and accurate routes based on current road conditions.

Maps.me offers detailed offline maps , perfect if you’re wary of data consumption or traveling to areas with limited connectivity.

It’s free, user-friendly and available on both Apple and Android devices. One of the best interactive maps accessible with no internet connection !

• Best All In One Apps For Business Travelers (Booking Hotels, Flights And Car Rentals)

Are you looking for the best all in one business travel app for your next business trip ? An app that manages hotel bookings, car rental and flight status ?

Here are the best comprehensive business travel apps we could find.

10. TripAdvisor

TripAdvisor offers comprehensive travel planning for business travelers, from a flight to car rental and hotel room, plus user-generated reviews .

This free, user-friendly travel app is available on iOS and Android. We recommend TripAdvisor for its extensive travel community reviews.

11. TravelPerk

TravelPerk provides a seamless platform for booking and managing all aspects of business travel .

Although it has free features, premium services are available for a fee. Compatible with both iOS and Android devices, TravelPerk stands out for its 24/7 traveler support and travel policy management.

12. Booking.com

Booking.com is one of the best business travel apps for booking flights, hotels and car rentals globally. It’s a free app, easy to use and available on both iOS and Android.

We recommend Booking.com for its extensive property listings, price-match guarantee and user-friendly interface. A great way to save time while traveling internationally !

• Best Apps For Online Work For Business Travelers

For business travelers who need to stay connected to their work, the right online work apps will be indispensable tools !

Zoom is a powerful tool for video business meeting and webinar. It offers both free and paid versions, is easy to use and available on iOS and Android platforms.

We especially love its high-quality video and audio, screen sharing capabilities and wide acceptance in the business community.

Slack offers a dynamic platform for team communication and collaboration. While it has free features, advanced capabilities come with a cost.

This business travel app is available on both iOS and Android. We recommend Slack for its organized chat channels, file sharing and integration with other work apps.

15. Microsoft Teams

Microsoft Teams is a fantastic tool for collaboration, communication and document sharing .

Both free and premium versions are available, and it’s compatible with iOS and Android devices. We recommend Teams for its seamless integration with Microsoft 365, robust video meeting capabilities and well-structured team channels.

• Best Dating Apps For Business Travelers

Are you seeking to make connections during your journeys ?

Then dating apps like Tinder and Bumble will be a great addition to your digital toolkit.

Want to organize some trip dates ? Tinder will allow you to meet new people, no matter where your business travels take you.

It’s a freemium app , which means it’s free to use with paid premium features. Available on iOS and Android, Tinder is simple to use and popular in the whole world.

Bumble offers a unique twist to the dating game as it empowers women to make the first move. This travel app is freemium, easy to use and available on both iOS and Android platforms.

We mainly recommend it for its women-first approach that promotes a respectful and empowering dating environment.

Looking for something more serious while traveling ? Hinge might be your go-to. With its slogan “Designed to be Deleted”, Hinge aims to facilitate meaningful connections .

It’s freemium, user-friendly and available on iOS and Android. We like it because it encourages in-depth profiles and conversation-starting prompts.

• Best Android Apps For Business Travel

As a business traveler using Android devices, you should consider integrating tools like Google Pay and Microsoft Office into your app arsenal for easy financial transactions and productive work on-the-go.

19. Google Pay

Google Pay offers a quick and secure way to pay in apps, on the web and in stores.

This free, user-friendly app is available only for Android devices and aims to streamline your payment process by storing your debit, credit and loyalty cards in one place.

20. Microsoft Office

Microsoft Office offers a suite of productivity tools like Word, Excel and PowerPoint. It’s a freemium app that is easy to use and exclusively available for Android users.

We like Microsoft Office for its compatibility with various file formats, cloud storage integration and comprehensive features that facilitate mobile work.

21. LinkedIn

Leading professional networking platform , LinkedIn can be an invaluable tool for business travelers.

It allows you to connect with professionals in your destination city and facilitate business networking on the go.

• Best Weather Apps For Business Travelers

Being prepared for the weather is a must for any business traveler !

Weather apps are great tools to help you stay ahead of the weather.

22. The Weather Channel

The Weather Channel app provides accurate and timely weather updates . It’s a free app, user-friendly and available for both iOS and Android platforms.

We like The Weather Channel for its comprehensive weather forecasts, radar maps and customizable alerts.

23. CARROT Weather

CARROT Weather delivers weather forecasts with a humorous twist . This paid app, available on both iOS and Android, is easy to use and presents weather data in a fun and engaging way.

We recommend CARROT Weather for its accurate forecasts, customizable real time notifications and unique approach to presenting weather information !

24. AccuWeather

For more detailed weather insights, consider AccuWeather. This free app, available on Android, offers minute-by-minute weather forecasts with superior accuracy.

It’s easy to navigate and delivers real-time alerts for severe weather conditions. We recommend AccuWeather for its reliable weather predictions and user-friendly interface.

• Best Business Travel Apps For iPhone

For iPhone users, some business travel apps are designed to leverage the capabilities of the iOS ecosystem.

25. Apple Wallet

Apple Wallet is a free and convenient way for iPhone users to stay organized with their credit and debit cards, boarding passes, tickets and more.

Exclusive to iOS, this easy-to-use app enhances the security and convenience of financial transactions during travel . We love Apple digital wallet for its seamless integration with other Apple services !

26. Things 3

Things 3 is a beautifully designed task manager . While it’s a paid app, its ease of use, clean interface and powerful features make it worth the cost.

Exclusive to iOS, Things 3 is ideal for organizing your business tasks on-the-go. You won’t be disappointed by its project management capabilities and intuitive design !

27. Fantastical

Fantastical is a smart calendar and task app with a strong focus on ease of use.

Available only for iOS users, it offers a free version with additional features available through a subscription. We like its natural language parsing, intuitive reminders and event scheduling.

• Best Planner Apps For Business Travel

For travelers on a business trip who seek to streamline their trip planning process, these apps come in handy.

TripIt is a great travel organizer that turns your scattered travel plans into a cohesive entire travel itinerary .

Available for both iOS and Android, it offers both free and paid versions, the latter providing added features like real-time flight alerts.

We recommend TripIt for its itinerary synchronization feature which compiles travel details from various sources into a single and easy-to-access location.

Tripsy is a comprehensive and extremely helpful travel planner to manage your itinerary, bookings and notes in one place.

Available on both iOS and Android, this app offers a free version with optional in-app purchases for more features. We love its ability to manage and share travel plans, sync with your calendar and receive flight updates.

• Best Travel Apps For Small Business

For small businesses, we always recommend maintaining a streamlined workflow during travel.

These apps can assist in managing operations efficiently while on the go.

30. CamCard

CamCard is a highly efficient business card scanner and reader . Available for both iOS and Android, this app offers free and premium versions.

With CamCard, you can digitize business cards instantly and network during your business trip. We like CamCard for its superior text recognition and ease of use.

Slack is a team collaboration tool that allows for real-time communication and file sharing.

It’s available on both iOS and Android and offers free and paid tiers. We recommend Slack for its ability to integrate with various apps and services.

Asana is a powerful project management tool available on both iOS and Android.

It offers free and premium versions. Asana helps you track the progress of your business tasks in a visually appealing and intuitive interface.

• Best Apps for Business Travelers to Book a Restaurant

Do you wish to book a restaurant hassle-free ?

These apps are excellent tools to find and book a table at the perfect restaurant.

33. OpenTable

OpenTable is a must-have for any business traveler. Available for free on both iOS and Android, this app allows you to discover, reserve and manage restaurant reservations instantly .

It offers an extensive list of restaurants, easy-to-use interface and real-time confirmation feature !

Yelp is more than just a restaurant review site ; it also allows restaurant bookings !

Available on both iOS and Android, Yelp is free to use and offers detailed customer reviews and ratings to help you make your dining decisions.

35. TheFork

TheFork is a restaurant reservation app that also offers special deals at thousands of restaurants.

This free app is available on both iOS and Android, and we recommend it for its straightforward reservation system and its loyalty program which can lead to significant discounts.

• Best App For Business Travelers to Learn a Language

During your business trip, you may find yourself in different countries where you don’t speak the local language.

Language learning apps will be useful tools to break down language barrier !

With Busuu , you can take language learning to your hands. Available on both iOS and Android, this smartphone application is free with optional paid plans for a more extensive learning experience .

Its easy-to-use interface, personalized lessons and community of native speakers make it our top recommendation !

37. Duolingo

Duolingo turns language learning into a game . Free on both iOS and Android, it offers bite-sized lessons that are fun and effective.

We absolutely love Duolingo for its interactive approach, wide range of languages and user-friendly interface.

Babbel , available on iOS and Android, is a paid app that focuses on conversation skills .

It comes with a practical approach and focuses on real-life scenarios that you may encounter on your business trips.

• Best Currency Converter App For Business Travelers

As a business traveler, you will often have to deal with various currencies.

For this purpose, the currency conversion apps offer real-time exchange rates to help you keep track of your finances.

39. Valuta+

Valuta+ is a user-friendly and free app available for both iOS and Android that offers real-time exchange rates for over 160 currencies worldwide .

With its offline mode, you can access currency conversions even without internet access !

40. XE Currency

XE Currency is a free app available on both iOS and Android, that offers live exchange rates and charts for every world currency and precious metals .

Its easy-to-use interface and ability to store the last updated rates make it perfect for business travelers !

• FAQs about Best Apps for Business Travel

What is the best app for tracking business travel expenses ?

Expensify is a great app for managing business travel expenses as it allows easy scanning of receipts and tracking of expenses for smooth reporting.

What is the best hookup app for business travelers ?

Tinder is a popular hookup app among business travelers due to its global user base. It facilitates connections even while traveling.

What is the best android app for business travel ?

Google Trips is an excellent Android app for business travel. It offers itinerary management, travel recommendations and it works offline with vital information.

What is the best android weather app for business travelers ?

Weather Channel is a reliable Android weather app that provides accurate forecasts, storm updates and travel planning information for business travelers.

What is the best business travel expense app for iPhone ?

SAP Concur is a highly-rated iPhone app for tracking business travel expenses. It provides seamless integration with booking, expense tracking and invoice management.

What is the best time clock app for business travel ?

Toggl Track is a powerful time clock app for business travel as it offers time tracking across different time zones and project-based tracking for remote work.

Getting the right apps will turn business travel from a chore into a breeze.

From expense management with Expensify to seamless travel bookings via TripAdvisor and from language learning with Busuu to navigation assistance with CityMapper or Google Maps, these apps will become essential for international travelers.

They provide convenience, efficiency and access to valuable resources at your fingertips !

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Home > Finance > Accounting

The 4 Best Expense Tracker Apps for Small Businesses in 2023

Data as of 8/17/22. Offers and availability may vary by location and are subject to change. *Current sales price: 90% for three mos. or 30-day free trial. Offer available for new customers only, **When billed annually

We are committed to sharing unbiased reviews. Some of the links on our site are from our partners who compensate us. Read our editorial guidelines and advertising disclosure .

Our top business expense tracker app is FreshBooks . Its well-reviewed accounting software app lets you track expenses, upload receipts, and sync payments. Its scalable plans make it s a good fit for many types of business owners.

But FreshBooks is just one of  the best business expense tracker apps. Below, we review FreshBooks, Expensify, and more apps for small businesses like yours.

• FreshBooks : Best total accounting solution
• Zoho Expense : Best automation

Top feature comparison: Best small-business expense trackers

Data as of 1/12/23. Offers and availability may vary by location and are subject to change. *Current sales price: 90% off for three mos. or 30-day free trial. Offer available for new customers only. **When billed annually

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FreshBooks: Best total accounting solution

Starting at $1.50/mo.*

• Mileage, time, and billable expense tracking
• Automatic expense categorization
• Third-party app required for employee reimbursement

Data as of 1/12/23. Offers and availability may vary by location and are subject to change. *Current sales price: 90% off for three mos. or 30-day free trial. Offer available for new customers only.

FreshBooks’s accounting software includes built-in expense tracking, so you don’t need to invest in two apps to manage your business’s costs. Instead, FreshBooks syncs with your bank account and credit cards, automatically importing and categorizing expenses, plus generating reports that help you make sense of your profit and loss .

And if you frequently bill your clients for expenses, FreshBooks’s excellent invoicing simplifies the process. Use FreshBooks’s app to track your time, expenses, and mileage during a project, then transfer over the final billable expense to your client’s invoice (which you can also create and send with the FreshBooks app).

FreshBooks doesn’t offer a free plan, but the company frequently offers frequent long-term sales. You can also save by paying for FreshBooks annually instead of monthly. Unfortunately, the cheapest plan limits you to invoicing just five clients a month. Freelancers with a higher client volume will need at least the $25-a-month Plus plan, which increases your client limit to 50 a month.

Zoho Expense: Best automation

Starting at $0.00/mo.

• Automatic billable expense tracking
• Employee travel features
• Corporate card options

Data as of 1/12/23. Offers and availability may vary by location and are subject to change.

Zoho Expense focuses on employee travel. (It’s billed as an “end-to-end travel and expense” solution, not simply an expense tracker.) Along with the typical expense tracker features, Zoho Expense lets you book rooms, set travel budgets, and pre-approve travel expenses well before employees leave. Like Zoho’s accounting software, Zoho Books, Zoho Expense automates just about everything that can be automated, including employee expense approval and reimbursement.

Zoho Expense’s free plan includes up to 1 user (plus an accountant) who can collaborate on expense tracking and travel management. For 10 users and pre-travel approval, you’ll need the Premium plan, which costs $2.50 per user per month if you pay annually (paying monthly costs $3 per user per month). The Premium plan also requires you to have at least ten users—which ups the cost to $30 per per month, paid annually.

Zoho Expense syncs with Zoho Books, Xero, and QuickBooks Online, but accounting software costs an additional $12 to $30 a month on top of your Zoho Expense payment.

Wave Accounting: Runner-up

Free for life

• Free expense tracker, receipt scanner, and accounting
• Unlimited expense tracking, invoicing, and receipt uploads
• No employee reimbursement or corporate card features

Wave Accounting is a truly free accounting software solution with fewer limits than many paid plans. As one of the best free expense tracker apps, Wave lets you track unlimited expenses and scan an unlimited number of receipts—while paying nothing, ever. 

Unlike paid competitors like FreshBooks and QuickBooks Online, Wave Accounting doesn’t have an accounting-specific mobile app (though it does have separate receipt, invoice, and payment acceptance apps). And while it’s great for freelancers, Wave doesn’t have any employee reimbursement or corporate card features.

QuickBooks Self-Employed: Runner-Up

Starting at $15.00/mo.

• Easy TurboTax syncing and tax assistance

For help with all things tax-related, try QuickBooks Self-Employed. As an Intuit product, QuickBooks Self-Employed syncs seamlessly with Intuit TurboTax, which makes claiming the right tax write-offs easier at the end of the year. Like the heftier QuickBooks Online , QuickBooks Self-Employed is incredibly intuitive—it’s hard to find a more user-friendly mobile app.

Since QuickBooks Self-Employed was built for contractors and freelancers, it doesn’t include any employee-based spending tracker features. And at $15 a month, QuickBooks Self-Employed offers fewer invoicing and expense-tracking features than FreshBooks, which costs the same per month.

The takeaway

Business expense trackers are a solid investment for freelancers, solopreneurs, and other small-business owners who want to analyze costs and submit correct write-offs at tax time.

For flexibility and affordability, the best expense tracker app is Expensify . If you want accounting software with built-in expense tracking, try FreshBooks , QuickBooks Self-Employed , or Wave Accounting . For traveling and driver-focused alternatives, we like Zoho Expense and Everlance . And if physical receipts are taking over your office, Shoeboxed can start digitizing your data and categorizing your expenses right away.

Most business expense trackers have free plans, free trials, or both. Feel free to try different providers on for size before you commit—you’ll want an app that syncs with your accounting software, works for both you and your employees, and organizes expenses in a format you can follow.

Want to expand your business by trimming expenses? Check out our article on bookkeeping basics to learn more about income and expense management.

Related content

• FreshBooks vs. QuickBooks Online
• The 9 Best QuickBooks Alternatives in 2023
• Wave vs. QuickBooks Online

What are business expense trackers?

Business expense trackers obviously track your business’s expenses—but the best expense trackers don’t stop there. They also (usually automatically) categorize your expenses so you can identify areas to cut costs and simplify tax write-offs at the end of the tax year. Top business expense trackers should also include receipt scanning software so you can upload expenses on the go. Finally, expense tracking apps need to sync with your accounting software to save time and eliminate redundant data entry. (Some accounting software, like QuickBooks , includes built-in expense tracking and receipt scanning).

While self-employed business owners technically can use personal budgeting apps to track expenses, we don’t recommend it. They aren’t comprehensive enough to track a business’s needs, and they lack a lot of features most business expense trackers include. (For instance, personal finance apps don’t automatically track mileage—a must if you’re a freelancer with mileage-based tax write-offs or an employer whose employees travel for work.)

If you’re interested in becoming a better personal budgeter, check out our reviews of the year’s best budgeting apps . But personal finance apps like Mint and YNAB work only when applied to your personal life, not your business life.

Business expense tracking FAQ

Expensify is one of the best spending tracker apps for small businesses. It’s also super accessible: Expensify syncs with just about every accounting software system, including QuickBooks Online and Xero .

Remember, though, that Expensify might be the best business expense tracker app for some businesses—but not necessarily all businesses. Many accounting software solutions ( QuickBooks included) have built-in expense tracking options that scale up as your business grows.

Not sure Expensify is the right expense tracking software for you? Most money tracking apps for businesses offer free basic plans or free trials. Expense tracking is essential to good business budgeting, so feel free to try out different options until you find one you prefer.

Most expense tracker apps offer free basic plans. For instance, Expensify is free for freelancers who upload only 25 expenses a month. Free accounting software , like Wave Accounting and ZipBooks, also includes expense tracking with their free plans.

But if you want to use a company card, reimburse employees for business expenses, and get in-depth expense reporting for tax time, even the best free expense tracker app won’t cut it. Still, you have affordable options. Expensify’s small-business plans start at $4.95 a month. And accounting software like FreshBooks can cost as little as $15 a month (or less if you lock in FreshBooks’s frequent deals, like saving 60% for 6 months).

What is the best way to track expenses if I’m self-employed?

Whether you’re a part-time freelancer or a small-business owner with one or two employees, expense tracker apps are the easiest, fastest way to track business expenses.

You can always use spreadsheet software to track expenses by hand: for instance, Microsoft Excel offers expense tracking templates. (If you want a truly free option, Google Sheets is easy to customize to your business’s budgeting needs.) But even if you log just a few business expenses a month, we recommend an expense tracker app over spreadsheets.

Why? For one thing, expense tracking apps usually automate expense tracking, which gives you more time to focus on your business. They also let you track mileage, which is important for tax write-offs at the end of the year, and scan or upload receipts to ensure all your expense data is in one place. Many also double as bill management apps, especially accounting software with built-in expense and billing solutions.

Budget tracker a pps like Mint and YNAB are excellent for getting your personal finances in line, which can make you a more financially savvy business owner. But we don’t recommend using personal finance or budgeting apps for tracking business expenses , even if you’re self-employed. For one thing, it’s too easy to accidentally label personal expenses as business expenses (or vice versa), which makes taxes harder instead of simpler. Feel free to use both types of apps, but as soon as you become self-employed, make sure to separate your business and personal finances ASAP. 

Methodology

To find and rank the best expense trackers for small businesses, we analyzed several key business budget and spending features:

• Expense tracking features, including recurring expense categorization, billable hours and expense tracking, types of tax categories, and receipt capturing
• Ease of use, including customizability, automatic expense tracking, and automatic accounting software integration
• Mobile app ratings and reviews on both Google Play and Apple’s App Store
• Travel-based features, including mileage tracking, travel planning, and GPS tracking
• Employee-facing features, including employee reimbursement and budget approval
• User limits
• Pricing and affordability

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

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Disclaimer: The information featured in this article is based on our best estimates of pricing, package details, contract stipulations, and service available at the time of writing. All information is subject to change. Pricing will vary based on various factors, including, but not limited to, the customer’s location, package chosen, added features and equipment, the purchaser’s credit score, etc. For the most accurate information, please ask your customer service representative. Clarify all fees and contract details before signing a contract or finalizing your purchase.

Our mission is to help consumers make informed purchase decisions. While we strive to keep our reviews as unbiased as possible, we do receive affiliate compensation through some of our links. This can affect which services appear on our site and where we rank them. Our affiliate compensation allows us to maintain an ad-free website and provide a free service to our readers. For more information, please see our  Privacy Policy Page . |

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• Best for capturing receipts: Expensify
• Best for comprehensive expense reporting: QuickBooks Online
• Best for beginners: Goodbudget
• Best for mileage tracking: Everlance
• Best for quick approvals: Emburse Spend

Gathering receipts from business trips and other expenses can be a tedious and painful process. At the end of the month, the last thing an employee wants to worry about is digging up the documentation they need for an expense report. The traditional approach to expense reporting uses up your team’s precious time and may even add to their work-related stress and frustrations.

SEE: Travel and business expense policy (TechRepublic Premium)

Expense tracking and reporting applications are solutions that help to alleviate some of these pains for both the employee and the employer. For the employer or manager specifically, being able to track spending can provide better and more immediate visibility into how well the business is handling money and if any changes need to be made to business travel policies.

If your business is interested in adding a business expense management tool to your tech stack but you’re not sure where to start your search, we’ve compiled a list of five of the best expense tracking solutions for business travelers. We’ll discuss these apps’ key features, pros, cons and pricing.

Top expense tracking solutions: Comparison table

Best expense tracking solutions for business travelers, expense reporting app faq, expensify: best for capturing receipts.

Expensify is great at capturing receipts, but that’s not all. In addition, it offers other helpful expense tracking features, including automatic mileage tracking, trip reminders, expense categories and flight delay notifications.

The problem with paper receipts is that they can be easily misplaced. Expensify allows you to immediately upload receipts into its app by taking a photo through your smartphone’s camera. Although most of the top expense reporting apps offer receipt capturing, Expensify’s approach is particularly effective and user-friendly.

Key features

• Integrates with various applications, including Uber, QuickBooks and Gusto
• Business travel mileage tracker using GPS
• Expensify business credit card
• Automatic receipt scanning for details
• Easy to tag, group and categorize expenses in a report
• Next-day reimbursement
• Complimentary receipt scans per month available with free version
• Automatic receipt reading can take longer than manual input
• Uploading PDF receipts is not as intuitive
• Collect: $5 per month per user
• Control: $9 per month per user

With the paid version, users get custom reporting, access control features and more.

QuickBooks Online: Best for comprehensive expense reporting

QuickBooks Online is a well-known accounting software package. It offers one of the most comprehensive expense reporting apps with several advanced features, including real-time dashboards, automatic bank accounts, PayPal and credit card sync. The app automatically categorizes expenses, although you can overrule that manually.

If your business already uses QuickBooks for accounting, then using it for expense reporting will be a natural fit. However, the interface can be challenging for new users, especially compared to other competitors that offer cleaner and simpler UI.

• Integrations with over 650 third-party apps
• Profit and loss report generation
• Customized reports with business logo
• Multiple permission levels for user access
• Accountant access
• Excellent security features, including firewall-protected service and encryption technology
• Ability to link credit card and bank accounts
• Automatic expense tracking in multiple currencies
• Not-so-friendly user interface
• Simple Start: $30 per month
• Essentials: $55 per month
• Plus: $85 per month
• Advanced: $200 per month

QuickBooks Online has frequent discount offers for each of its plans.

Goodbudget: Best for beginners

Goodbudget is ideal for business users who want to report expenses with a simple and easy-to-use app. Goodbudget offers “digital envelopes,” allowing users to more easily track their expenses, savings, taxes and more. Users can also view the data with graphs for a quick visual representation. Goodbudget’s intuitive user interface means it takes little time to figure out how to use the app.

If you don’t want an app with a steep learning curve, Goodbudget could be the best choice for you. However, there are a few downsides to consider when making your decision. With this app, you need to manually enter expenses, as there is no automatic scanning. It is also lacking an auto-sync feature for bank accounts and credit cards.

• Imports for bank transaction files
• Support for multiple users and devices with the paid plan
• Debt Accounts feature to track payoff progress
• Ability to sync and share budgets across users
• Friendly user interface
• Support for multiple devices through auto-syncing
• Limited features
• Manual inputs needed
• No syncing with bank accounts and credit cards
• Plus: $8 per month or $70 annually

Everlance: Best for mileage tracking

Everlance is an expense tracking app for businesses and self-employed professionals. It is ideal for users who need to track mileage, simplify reimbursements and meet tax compliance requirements. The app allows users to track 30 business trips per month for free, but if they need more, they can subscribe to a paid plan.

Everlance is one the few expense tracking apps that offers automatic mileage tracking in its free version. The free version comes with a seven-day premium trial, so you can test it before deciding if the paid plan is worth it. Finally, Everlance’s customizable workflows are excellent, giving you the ability to set custom expense rules and automate recurring expenses.

• Automatic mileage tracking
• Long sessions tracking
• Customizable workflows
• Team reporting
• Ability to export mileage reports to different formats
• All plans have an unlimited number of users
• IRS-compliant mileage log
• Mileage and expense tracking in one app
• Free plan does not link to bank accounts or credit cards
• Paid plans can get expensive
• Mileage Tracking and CPM Programs plan: $12 per user per month
• Fixed & Variable Rate (FAVR) Programs plan: Contact Everlance for more information

Emburse Spend: Best for quick approvals

Emburse Spend offers some of the fastest processing speeds on this list. Users can input expenses from various sources, including receipts and credit card transactions.

One of the key features of Emburse Spend is the ability to automate expense approval hierarchy, making it faster to approve expenses. In addition, you can add expense policy rules, which can automatically check each report’s levels of compliance before submission. The simple dashboard further expedites the approval process.

• Budget control features to limit expenses
• Expense reconciliation through multiple devices and users
• GPS mileage tracking
• Automatic credit card monitoring
• Quick approvals
• Direct reimbursement for employees
• Integrations with many top accounting software solutions
• Many features available in free version
• Users report technical issues with receipt scanning and reimbursement

Emburse Spend primarily advertises its free version. However, interested prospective buyers can talk to the Emburse team directly if they would like a quote for a customized package.

What is the best way to track expenses?

The best way to track expenses is with an expense tracking app that stores data and automates several steps of the process. The top expense tracking apps allow users to capture receipts and automatically scan them to gather information such as date, bill amount and location. Expense tracking apps are ideal for companies with frequent business travel and/or companies with multiple employees and departments needing to track expenses.

SEE: Payroll processing checklist (TechRepublic Premium)

There are a variety of methods to track business expenses. The traditional method is to record all expenses in a notebook or personal ledger and store all of the receipts. This method has become outdated, as it’s inefficient and prone to data loss and errors. A better way to manage expenses is to use an expense tracking app.

What are expense trackers used for?

Whether it’s a small business or a large enterprise, tracking expenses is vital to the business’s health. Expense trackers allow employees to track their expenditures along with receipts or other documents that are needed to verify the expenses.

Employees can use an expense tracking app to get reimbursement for their spending on business-related activities. If they have used a company credit card , the expense report can be used to monitor and verify the expenses.

While tracking and verifying expenses is important, employers prefer that expense tracking does not interfere with other job responsibilities and duties of the employee. Expense tracking apps come in handy, because they allow the employee to capture photos of receipts through their smartphone, send the expense report for approval to their supervisor and utilize other expense management features to maximize efficiency.

How to choose the best expense tracker app

You must consider several factors to choose the best expense tracker app for your business. It is best to start by making a list of priorities or features you need. For example, if you have employees that do a lot of business travel on the road, you would benefit from using an expense tracking app that offers GPS tracking, making it easier for users to track their mileage.

SEE: Mobile device security policy (TechRepublic Premium)

Similarly, if you plan on integrating the app with your existing tech stack, check compatibility before making your decision. Other factors to consider include automatic syncing with bank accounts and credit cards, price, and ease of use. Most expense tracking apps offer a free version, so it’s a good idea to try the app for a few days before making the purchase.

Read next: Top invoicing apps for small businesses and self-employed individuals (TechRepublic)

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The 7 Best Expense Tracking Apps for Smarter Business Travel

Expense reports aren’t fun. Manually scouring through paper receipts then keying in every transaction from the past month is stressful—another thing you don't have time for at the end of the month.

It doesn't have to be that hard. You could snap photos of receipts with your phone—or with an expense reporting app, you could quickly log expenses and send them to finance to review, approve, and reimburse automatically. It might be even simpler—the best apps can automatically find business expenses on their own.

Don't type in those receipts from your wallet. Instead, here are seven of the best expense reporting software, with tools for freelancers, business teams, and even those who need to track miles driven. They're the tools your business needs to perfect the expense reporting process and give your team more time to do their jobs.

The Best Expense Reporting Apps

How we evaluate and test apps.

After years of manually keying in expenses after each business trip, it was time to find a better way to create and process expense reports. We researched and tested twelve expense report apps and narrowed our favorites down to the top seven. Criteria for expense reporting apps to make it to the top seven include:

Have an intuitive interface for both field employees and finance

Make it genuinely easier for employees and finance to fill out and approve expense reports

Have a standout feature that differentiates said application from the competition

These apps each help you track expenses—with many of the same features such as importing expenses and tracking mileage. Then, they each have their own special focus, with tools to use GPS to track miles, scan receipts from your phone, and more.

Here are the apps that made the cut:

Expensify (Web, Android, iOS)

Best for automated expense tracking of popular business services

Expensify makes expense reports practically write themselves. Link your Expensify account to common business services including Uber, SaneBox, Oracle, and more. When a purchase is made, Expensify will automatically log the purchase amount, attach the receipt, and sends it to whoever is responsible for approving purchases.

Expensify has other cool features, too, including Applicant Reimbursement. This lets you create temporary Expensify accounts for job applicants when they travel to your office for interviews, or consultants who are working with your team on a short project. Your team can set per-diem spending limits, and applicants are reimbursed to their checking account the next day. Additionally, Applicant Reimbursement integrates with recruiting software Greenhouse so you can track an applicant’s application status and purchases in one place.

Your finance department will love Expensify. It integrates directly with QuickBooks and other financial software your team is already using to easily balance books at the end of each month. Expensify’s dashboard is great too, with easy access to your team’s purchases in real-time so management can approve or deny expenses with a click.

Expensify Price: from $5/month per user Team plan for basic expense tracking, online reimbursement, and QuickBooks and Xero integration

Automate your expense tracking from thousands of apps with Zapier's Expensify integrations .

Zoho Expense (Web, Android, iOS, Windows)

Best for automated expense reporting from company cards

Have a company card? Zoho Expense is the expense tracking app you should use. It integrates directly with most major corporate credit card issuers in the United States, Canada, and Europe, and automatically pulls in your credit card purchases each day. All you have to do is code the expenses and add pictures of receipts using Zoho Expense's mobile app, or upload scans from your computer.

If your bank isn’t supported (or if you don’t want to link your card), you can manually upload your credit card statements and Zoho Expense will automatically parse each transaction into a separate expense on your report—something that worked quite well in our testing.

Zoho Expense is best on mobile. Not only can you scan receipts, but you can submit full expense reports and track miles driven on the job. You can even submit and approve expense reports from iMessage on iOS.

Zoho Expense Price: Free for 3 users and 100 receipt scans; from $15/month for 10 users, plus $2 per additional user Standard plan for unlimited receipt storage and scans, along with workflow tools

Xpenditure (Web, Android, iOS)

Best for insights into company expenses

If you’re an employer, you want to know where company funds are going—especially when you trust in employees to charge things to company accounts. For better insight into your company expenses, look no further than Xpenditure .

As you’d expect, Xpenditure makes it easy for employees to record expenses. Not only can you record expenses on the mobile app and website, you can also forward receipts to Xpenditure via email. This makes it easy to expense hotel stays, airline tickets, and Amazon purchases without having to upload a receipt manually—just forward the receipt from your inbox.

You can then break down employee purchases by category, projects, or office location, giving you useful data for future budget planning and an easy way to track where company money is going. Additionally, you can add company spending policies to Xpenditure so you’re notified instantly when an employee submits an expense that isn’t in-line with company code.

Xpenditure Price: from $4.27/month per user Single plan (billed annually) for expense report rules

MileIQ (Web, Android, iOS, Windows Phone)

Best for mileage tracking

Anyone who drives for work knows how tedious logging miles can be. You have to check your car’s odometer before and after every drive, calculating exactly how many miles you drove to pick up copy paper from the office supply store. There has to be an easier way, right?

There is: MileIQ .

MileIQ is expense reporting software created for people who drive for work. When you hop in your car, just open the MileIQ mobile app and start logging your miles with a tap. At the end of your drive, you’ll see how much you’re eligible for reimbursement. Then, can export your driving records as an automatically generated expense report to give to your employer at the end of the month.

MileIQ isn’t just for corporate and small business users, though. Uber and Lyft drivers, delivery drivers, and other independent contractors can use the application to track miles driven on the job. This makes it easier to deduct gas and other vehicle related expenses on your tax returns.

MileIQ Price: Free for up to forty rides per month; $5.99 per month Premium plan for unlimited rides

Abacus (Web, Android, iOS)

Best for automated approval workflows

After expense reports are submitted at the end of every month, finance has to read through each transaction on every expense report, ensuring they’re in-line with company policy. This can take days to complete and siphon valuable time away from other company needs.

Abacus speeds up this process with expense approval workflows. In the app’s admin panel, you set certain expenses to be automatically approved and others to automatically require a manual review. For example, you can set all air travel purchases under $300 to be automatically approved but require all technology expenses over $1000 to be signed off by the CFO before reimbursement. You can add as many of these parameters as you’d like to automate your expense approval process, giving your finance department their valuable time back.

Abacus Price: from $9/month per user Starter plan for basic expense reporting and automation workflows

Automate your expense tracking from thousands of apps with Zapier's Abacus integrations .

Shoeboxed (Web, Android, iOS)

Best for mailed-in receipt scanning

Have lots of paper receipts that need digitized? Before you whip out your desktop scanner, consider Shoeboxed . Its expense reporting platform includes a nifty feature called The Magic Envelope . Shoeboxed will send you one (or more) postage paid envelopes every month that you can fill with receipts and drop in your mailbox. In a few days, your receipts will be scanned, uploaded, and parsed into Shoeboxed expense reports magically.

Magic Envelope isn’t limited to expense reporting either. You can use Magic Envelope to digitize receipts for personal expense tracking, tracking tax write-offs, and business card management. The service promises that all of it’s scans are human-verified and accepted by the IRS and CRA, so you can rest assured there won’t be any surprises come Tax Day.

Do note that Shoeboxed’s expense reporting is geared towards freelancers and small businesses. This is because, unlike others on this list, it doesn’t have an admin panel for approving and denying expenses. However, it generates beautiful PDF expense reports that you can email to clients—or your company's finance team.

Price: from $15/month Lite plan for fifty digitized receipts each month

Certify (Web, Android, iOS)

Best for making better purchasing decisions

Like most other apps on this list, Certify makes it easy for employees to submit expense reports and for your finance team to approve expenses for reimbursement. However, Certify stands out because it helps your team make better travel purchases with SpendSmart —its business travel-centric review board.

After submitting an expense report with Certify, the app asks your employees if they’d like to fill out an optional survey about their previous month’s travel. These surveys are simple and only ask for a quick rating and optional text review of the places they visited. Your team can then view this data and use it to make better informed decisions when booking travel and off-site meetings.

For business travelers, this is more useful than a traditional travel review service like TripAdvisor as the reviews are created by other business travelers—not leisure travelers. If your company is planning a conference at a hotel in Orlando, chances are your employees don’t need to know how close it is to Disney World—they care about fast Wi-Fi, free coffee, and large conference rooms.

Certify Price: from $8/month per user Now plan for core features

Other Expense Report Apps

Still looking for the perfect expense report app? Here are a few more options to consider:

And there you have it: the best expense report apps. They may not take all the pain out of filling out a month-end expense report, but they do speed up the expense reporting process for employees and the approval process for your finance team.

Does your team use an expense report app on this list? Have a favorite that we didn’t include? Sound off in the comments below.

Still need to scan paper documents, sign approval forms, or fax expense reports to your accountant? Check out these 24 best apps to sign, scan, and fax documents .

Image Credit: Header photo by Josh Sorenson via Pexels .

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Andrew Kunesh

Andrew is a freelance writer and user experience nerd from Chicago, IL. In his free time, you’ll find Andrew trotting the globe in search of the perfect cup of coffee. Follow @andrewkunesh on Twitter.

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The Best Business Travel Apps

Table of Contents

While traveling for business can be stressful, installing specific smartphone apps can make travel easier. An excellent business travel app can make your journey both enjoyable and productive, whether you’re a few towns away from home or across the globe.

We’ve compiled a list of 10 excellent travel apps to help professionals travel seamlessly while conducting business and meeting deadlines.

What is a business travel app?

A business travel app is a smartphone application that can ease the challenges of business travel by tracking your expenses and finding you a hotel room, among other features. The best combination of business travel apps can take the stress out of business travel by streamlining work and travel plans.

Travel is just one factor in a job’s stress level , along with deadlines, competitiveness and physical demands.

Top 10 must-have business travel apps

We’ve included apps that can help with varied business travel needs, and each app is available for both iOS and Android.

Best for social excursions: Jetzy

Jetzy is a marriage between a social media platform and a travel app. It uses location-based services and a social ecosystem to match travelers with experiences that suit their preferences.

Jetzy’s chat feature allows you to connect with other travelers to discover reviews and recommendations. Whether you’re looking for the perfect meal or something to do while you’re in town, this app will help you “travel like a local.”

Download Jetzy for iOS or get the Jetzy Android app .

Best for tracking expenses: SAP Concur

SAP Concur is an excellent expense tracker that offers various solutions for managing business expenses and invoices.

During your business trip, use SAP Concur to snap photos of receipts and file them to your office, send information for expense reports and reimbursements. You can also create a basic approval and processing workflow for your own business using this platform.

Download SAP Concur for iOS or get the SAP Concur Android app .

Expense trackers often integrate with the best accounting software to execute real-time financial reporting

Best for electronic signatures: DocuSign

DocuSign allows you to carry contracts and other important documents that need to be signed while on the go.

With DocuSign, you can draft legally binding documents that you – or others – sign from your smartphone or tablet. Rest assured these sensitive contracts are safe, as the app encrypts documents.

Complete the process electronically by forwarding the signed document to personnel to review and approve.

Download DocuSign for iOS or get the DocuSign Android app .

Cybersecurity is another essential layer of business travel. To ensure critical documents or logins are not compromised, learn to keep your computer secure while traveling .

Best airport guide: FLIO

If you find yourself in an unfamiliar or large airport, FLIO can provide detailed information to get you to your plane on time. It features information on thousands of airports – including interactive maps that depict gates, baggage claims, lounges, restaurants and shops, and the best ways to get there (via bus, taxi or train).

You can also book access to lounges or a parking spot through FLIO, and receive updates on your flight status.

Download FLIO for iOS or get the FLIO Android app .

Need to work with your colleagues on the go? Use the best apps for remote business collaboration that make it easier to communicate across town – or on the other side of the world.

Best language translator: Google Translate

Language translation software can’t compete with human translators or business translation services ; however, when you travel abroad, Google Translate is the next best thing. Google Translate takes the words you type or say aloud via your phone’s microphone and translates them into more than 100 languages.

The Google Translate app displays the translated words onto your phone or tablet, or speaks them aloud. Additionally, if you snap a picture of a sign, the application will translate its meaning into verbiage.

To save bandwidth – or if you can’t use mobile data where you’re visiting – download a translation library to your phone.

Download Google Translate for iOS or get the Google Translate Android app .

Best for booking hotels in a pinch: HotelTonight

If you travel often enough, at some point you may have to stay overnight unexpectedly. When that happens, you’ll be happy to have HotelTonight on your phone.

HotelTonight finds available hotel rooms where you can check in for the night immediately. The app’s service is meant for last-minute accommodation seekers, but you can request a room up to seven days in advance.

Download HotelTonight for iOS or get the HotelTonight Android app .

Best last-minute flight planner: Skyscanner

If unexpected circumstances force you to change your flight plans, Skyscanner will search for another one – especially if you’re on a tight budget.

After you enter your destination and trip dates, Skyscanner compiles available flights from several airlines. Bookmark your search and set the app to notify you if less expensive flights become available. You can also book car rentals and hotel rooms through Skyscanner.

Download Skyscanner for iOS or get the Skyscanner Android app .

Best currency converter: Xe Currency

The Xe Currency app is extremely helpful when you’re traveling internationally. The app converts currency and shows exchange rates in real-time. You can also set alerts to track specific currencies for rate changes.

Xe Currency includes money-transfer features that allow you to send and receive funds from more than 130 countries.

Download Xe Currency for iOS or get the Xe Currency Android app .

Best for navigating public transit: Citymapper

Citymapper is available for major European, North American and Asian cities, helping business travelers navigate public transit and other route options with ease. The app offers detailed options to get around, such as how many stops you’re willing to make. This app is a must if you have appointments – like meetings and lunches – in an unfamiliar city.

Download Citymapper for iOS or get the Citymapper Android app .

Best for scanning business cards: CamCard

CamCard provides an excellent way to collect and organize the information of contacts you’ll likely encounter while traveling for business. CamCard grabs their business card’s essential details and connects the data to your CRM software , making follow-up easy.

Download CamCard for iOS or get the CamCard Android app .

If your organization needs more robust business card scanners, read our in-depth reviews of the best business card scanners to learn about desirable features and costs.

Easy travel for business

These business travel apps help you travel in style – whether you need support at the airport or just want to sample the best local fare. If you travel regularly for business, you know how easy it is to feel out of your element. But with these apps on your smartphone, you’ll have the tools you need to succeed.

Howard Wen and Andreas Rivera contributed to the writing and research in this article.

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The 11 Best Business Travel Apps In 2024

As business owners or professionals, our jobs often require extensive travel to meet with clients, attend conferences and industry events, or visit partners and colleagues in other offices. 

While travel can be rewarding, it also poses unique challenges of staying organized, managing schedules, navigating unfamiliar places, and maintaining optimal productivity even when on the go. 

Technology has made great strides in offering solutions to smooth out the bumps of business trips. In our increasingly digital world, a suite of well-designed mobile apps has become indispensable travel allies for seasoned and occasional road warriors. 

If you purchase through our partner links, we get paid for the referral at no additional cost to you! For more information, visit my  disclosure  page.

In this article, we will explore 11 top-rated business travel apps that will help streamline your itineraries, book secure transportation, translate foreign languages, access travel essentials like maps and ride-hailing services, and more/

These apps help you get things done so you can focus on closing deals and deepening relationships instead of wasting time on management or logistical issues.

Best Business Travel App

Google Maps

Best Language Translation

Google translate.

What Are The Best Business Travel Apps?

Packing for a business trip? Take advantage of these top apps to make your travel experience smoother and more productive.

• TripIt – Best Business Travel Management App
• Google Maps – Best Business Travel App for Public Transit 
• Google Translate – Best Language Translation App
• LoungeBuddy – Best Business App for Finding Airport Lounges
• TripAdvisor – Best Travel App for Finding Reviews & Things to Do
• Airbnb – Best Business Travel App for Finding Accommodations
• Booking.com – Best Business Travel App to Find Hotel Bookings
• Uber – Best Business Travel App for Ridesharing
• Krisp – Best Business Meeting App to Cancel Noise
• Notion – Best App for Managing Your Business
• QuickBooks – Best App for Tracking Business Expenses

1. TripIt – Best Business Travel Management App

TripIt takes the stress out of business travel. Forward your flight, hotel, and car rental confirmations to TripIt, and it automatically builds a master itinerary for your trip.

Get real-time flight alerts, gate reminders, and even directions to your hotel—all conveniently housed in one app.

Key Benefits

• Automatically consolidates all your travel plans into one master itinerary.
• Provides real-time alerts to stay updated with flight changes, gate updates, and more.
• House travel documents to have easly access to reservations, tickets, and rental car details.
• Effortlessly share your travel plans with colleagues or family.
• Access your itinerary without an internet connection.
• It gives interactive airport maps to help people move through the airport easily and find terminals and amenities quickly.

Experience the enhanced features of TripIt Pro starting at $49 per year. This premium plan includes real-time flight alerts, refund notifications, and reward tracking, providing exceptional value and convenience for frequent travelers.d

• Simplifies travel planning by consolidating all your information
• Provides real-time updates and notifications
• Easy sharing of travel plans with others
• Requires forwarding emails for automatic itinerary creation
• The most beneficial features are behind the Pro version paywall

TripIt is a comprehensive travel organizing app that simplifies travel planning and management. It’s particularly beneficial for those who travel frequently, whether for business or leisure.

2. Google Maps – Best Business Travel App for Public Transit 

Google Maps is a true veteran in the world of navigation apps. It helps you get around smoothly whether traveling by car, bike, or public transportation.

Its offline maps and detailed transit information make it an absolute lifesaver for business trips, especially when hopping on buses or trains in a new city.

• Ensures global coverage for reliable navigation and location tracking across cities, may it be for many European cities or Asian countries.
• Provides real-time traffic updates and public transit information to optimize travel with reliable and accurate routes and reduce delays.
• Its user-friendly interface allows users to view detailed maps, street views, and business information, enhancing travel planning and decision-making.
• Provides offline maps for navigation without an internet connection, which is critical in areas with poor connectivity.
• Integrates with other services to provide a seamless travel experience, offering restaurant bookings, hotel information, and more.
• Personalized recommendations and travel history to aid in efficient route planning and discovery of new locations.

Google Maps has a free version that covers most needs. However, if you regularly need offline maps or more detailed navigation, premium plans start at around $2 per month, depending on the type of maps needed per 1000 requests.

• Comprehensive and accurate mapping data
• User-friendly interface
• Extensive public transit information
• It can be data-intensive without offline maps
• Occasionally, route suggestions may not be the quickest option

Google Maps is an excellent choice if you need a trustworthy all-rounder for business travel. Its public transport features make it especially helpful for exploring new cities.

3. Google Translate – Best Language Translation App

Imagine landing in a country where you don’t speak the language, and signs, menus, and conversations are indecipherable. This is where Google Translate becomes your bridge to understanding. This app breaks down language barriers, making international travel smoother and more enjoyable. 

With support for over 100 languages, text translations, and even real-time voice and image translations, Google Translate is like having a personal interpreter in your pocket. Whether for deciphering road signs or engaging in basic conversation, It is an essential tool for any business traveler.

• Instant text translation in over 100 languages, enabling effective communication in diverse environments.
• The voice translation feature allows real-time conversation in multiple languages, bridging communication gaps.
• Image translation helps you understand signs, menus, and documents, ensuring you’re never lost or confused.
• Offline translation support for key languages, providing essential assistance even without internet access.
• Phrasebook to save and organize commonly used phrases, optimizing your communication during travel.
• Handwriting recognition allows you to draw characters or words on your screen, which is ideal for languages with non-Latin scripts.

Google Translate’s core feature is that it is entirely free. Subscription plans start at around $10 per month for additional translation capacity and advanced features.

• Supports a vast number of languages
• Multiple modes of translation (voice, text, image)
• User-friendly interface and quick translations
• Translations may not always be perfect, especially with complex sentences
• Requires internet for real-time translations, though offline packs are available

Google Translate is a powerful tool that makes international travel far less daunting. By breaking down language barriers, it allows you to explore new places with confidence and ease.

4. LoungeBuddy – Best Business App for Finding Airport Lounges

Traveling for business often means spending hours at airports, and finding a quiet, comfortable space to work or relax can transform your travel experience. Enter LoungeBuddy, the app that unlocks the door to luxury at the airport.

With LoungeBuddy, you can discover and book access to airport lounges worldwide, no matter your airline or class of service. It’s the perfect companion for those long layovers, offering tranquility and comfort amidst the hustle and bustle of airports.

• Access to a vast network of airport lounges worldwide, providing peace and comfort during your travels.
• Detailed information on lounge amenities, entry requirements, and user reviews to help you make the best choice.
• No subscriptions or memberships are required to book access to lounges directly through the app.
• Tailored lounge recommendations based on your specific travel itinerary and preferences.
• Seamless booking and payment process within the app for hassle-free lounge access.
• 24/7 customer support to assist you with any inquiries or issues during your travel.

LoungeBuddy allows you to access its vast directory and detailed lounge information for free. Lounge access starts at a specific price point; no subscription is necessary. Purchase lounge access as you go, choosing only the lounges that fit your needs and budget.

• Wide selection of lounges worldwide
• No membership or frequent flyer status is required
• Transparent pricing and easy booking process
• Lounge prices can vary widely
• Availability may be limited in smaller airports

LoungeBuddy offers a hassle-free way to find and book airport lounges, providing a sanctuary away from the crowds. This ensures that your travel is as comfortable as it is efficient.

5. TripAdvisor – Best Travel App for Finding Reviews & Things to Do

TripAdvisor is like having a seasoned travel buddy at your fingertips. It helps you find the best places to eat, stay, and explore and tailor your trip to your personal preferences, making every business trip memorable.

Whether you need to find a reliable hotel, a highly rated restaurant, or some exciting activities near your business meeting, this app covers it all. Its massive database of traveler reviews helps you make informed decisions wherever you go.

• Access to millions of reviews, opinions, and photos from a global community, offering diverse perspectives on accommodations, restaurants, and attractions.
• Personalized recommendations based on your preferences and past activities, ensuring relevant suggestions that enhance your travel experience.
• An easy-to-use interface that allows you to discover, compare, and book hotels, flights, and experiences all in one place.
• Interactive maps and search filters help you find exactly what you’re looking for, whether near your hotel or in a new city.
• Travel forums where you can ask questions and get advice from experienced travelers, providing you with insider tips and practical information.
• Trip planning tools that enable you to organize your travel itinerary, save favorite spots, and create custom travel guides.

TripAdvisor offers free access to its extensive library of reviews and recommendations, ensuring you can plan your trips without any additional cost. 

• A vast repository of user-generated content
• Helpful for planning both leisure and business components of a trip
• Direct booking options simplify travel arrangements
• Overwhelming amount of information can make decision-making difficult
• User reviews are subjective and may require discernment

TripAdvisor is an invaluable resource for business travelers, blending comprehensive reviews with easy-to-use planning tools. 

6. Airbnb – Best Business Travel App for Finding Accommodations

Airbnb has shaken up the world of accommodations. Whether you’re looking for a cozy apartment, a spacious house, or something unique, Airbnb offers a broader range of options than most traditional hotels.

It’s a game-changer for business travelers who want a comfortable place to stay that feels more like home.

• Wide selection of properties across the globe, catering to various tastes, budgets, and business travel needs.
• Detailed listings with comprehensive photos, reviews, and descriptions to help you make informed choices.
• Flexible booking options, including last-minute reservations and long-term stays, to accommodate unpredictable business schedules.
• Convenient search filters to narrow down choices by location, amenities, price, and more, ensuring you find the perfect match.
• Direct communication with hosts for any inquiries or special requests, offering a personalized travel experience.
• Airbnb Experiences provide opportunities to explore local culture or participate in team-building activities, enhancing your business trip.

Airbnb offers a wide range of price points to fit any budget, with the cost varying wildly depending on the location, size, and accommodation type. There are no subscription fees for travelers; you only pay for the bookings you make. For hosts interested in listing their property, Airbnb charges a service fee for each booking, calculated as a percentage of the reservation subtotal.

• Unparalleled variety of accommodations
• Ability to live like a local with all the comforts of home
• Flexibility in booking and cancellations
• Prices can be higher than traditional hotels in some areas
• It may not cater to those who need only light distraction management
• Quality and experience can vary depending on the host

Airbnb offers an innovative approach to business travel accommodations, providing you with the flexibility, variety, and comfort needed to make your trip successful and enjoyable.

7. Booking.com – Best Business Travel App to Find Hotel Bookings

Booking.com is a giant in the hotel booking space. Whether you need a no-frills crash pad near a conference or a luxurious suite, you’ll likely find it on this platform. 

Its vast selection, user-friendly experience, and valuable perks make it an indispensable tool for planning your next business trip.

• Extensive selection of accommodations worldwide, catering to all preferences and budgets.
• User-friendly interface with detailed filters to help you find the ideal hotel based on location, price, amenities, and reviews.
• Secure and straightforward booking process with immediate confirmation, ensuring peace of mind.
• Flexible cancellation policies, allowing for adjustments in your travel plans.
• Integration with maps and location services to help you find accommodations near your business venues or points of interest.
• Access to exclusive deals and discounts, maximizing value for your business travel budget.

Booking.com offers competitive pricing across various accommodations to suit every budget. Prices vary depending on the property, location, and time of booking. There are no upfront costs or subscription fees to use the app; you pay for your stay at the property, often with options for free cancellation.

• A comprehensive selection of properties
• User-friendly interface with detailed filters
• Valuable loyalty program benefits
• Prices can fluctuate frequently
• Overwhelming choice can make decision-making challenging

Booking.com provides an efficient and straightforward way to secure hotel bookings for business travel.

8. Uber – Best Business Travel App for Ridesharing

Uber changed how we think about getting from point A to point B.  With just a few taps on your phone, you can have a car at your doorstep within minutes. Whether getting to an early meeting or zipping from the airport to your hotel, Uber makes ground transportation a breeze.

• Wide availability across cities worldwide, offering reliable transportation wherever your business is.
• User-friendly app interface, allowing quick and easy booking of rides within minutes.
• There is a variety of vehicle options to choose from, catering to different preferences and group sizes.
• Transparent pricing with fare estimates provided upfront helps you manage your travel expenses better.
• Ride tracking for safety and coordination, giving you peace of mind during your travels.
• Business profile option, enabling you to separate business and personal rides for easier expense tracking.

Uber’s pricing is dynamic, adjusting based on demand, traffic, and other factors. There are no subscription fees; you pay per ride. The app provides an estimate before you confirm your booking, giving you control over your travel expenses.

• Reliable and widespread service
• Flexible ride options for every need and budget
• Convenient in-app payment and expense management
• Prices can surge during high-demand times
• Availability and experience may vary by location

Uber is an indispensable tool for business travelers, offering dependable, flexible, and efficient transportation solutions. Its global presence and user-centric features ensure you can focus on your work, not how you’ll get there.

9. Krisp – Best Business Meeting App to Cancel Noise

Finding a quiet space for calls and meetings can be challenging in the bustling business travel world. Enter Krisp, your noise-canceling app that ensures your communications are crystal clear, no matter where you are.

Using AI to filter out background noise from both ends of a call, Krisp lets you focus on the conversation without distractions. It integrates seamlessly with any conferencing app, making it a must-have tool for professionals who demand quality and clarity in their communications.

• AI-powered noise cancellation technology that works in real-time to eliminate unwanted background noise.
• Compatibility with a wide range of conferencing apps, ensuring clear communication on any platform.
• Easy-to-use interface, allowing you to activate noise cancellation with just a click.
• Personal and room echo removal, enhancing the clarity of your voice.
• Voice leveling feature that balances the sound volume, making every participant audible.
• Option to record meetings with clean audio, ideal for review or documentation.

Krisp offers a free version with basic features. The first paid plan starts at $12 monthly and offers additional features like AI unlimited noise cancellation time and meeting transcriptions.

• Exceptional noise cancellation technology
• Compatible with a wide range of applications
• Prioritizes privacy and security
• The free version has limited minutes of noise cancellation
• Requires a stable internet connection for best performance

Krisp revolutionizes how you handle calls and meetings on the go, providing unmatched clarity and focus by eliminating background noise.

10. Notion – Best App for Managing Your Business

Imagine having a digital workspace that seamlessly blends your notes, tasks, databases, and project management tools all in one place. That’s Notion for you—a versatile app designed to keep you organized and boost productivity, especially when moving. 

With its customizable templates and intuitive interface, you can tailor Notion to fit your work style. This makes it easier to stay on top of your business needs, collaborate with your team, and manage projects from anywhere worldwide.

• Comprehensive workspace that integrates notes, tasks, databases, and project management tools in one place.
• Customizable templates that cater to various business needs, allowing you to streamline your workflow.
• Collaborative features that enable real-time teamwork and sharing, keeping everyone on the same page.
• Cross-platform compatibility ensures you can access your workspace from any device anywhere.
• Powerful organizational tools, including tagging and sorting, make managing large amounts of information easy.
• Seamless integration with other tools and services enhances functionality and connectivity.

Notion provides a free version with basic features for personal use. The first paid plan starts at $10 per month per member, which unlocks advanced features like unlimited file uploads and access to version history.

• Flexible and customizable interface
• Consolidates various tools into one platform
• Facilitates easy collaboration and sharing
• It can be overwhelming for new users due to its vast array of features
• The mobile app experience may not be as smooth as the desktop version

Notion is a powerful and flexible tool that can transform how you manage your business, making it an indispensable companion for professionals who value organization and efficiency.

11. QuickBooks – Best App for Tracking Business Expenses

Keeping track of receipts, invoices, and expenses on the road can be a significant headache. QuickBooks gives you a comprehensive set of features to ensure that managing business expenses, no matter where you are, is both efficient and simple.

Snap photos of receipts, track mileage, and categorize everything, ensuring you’re ready to file taxes without breaking a sweat.

• Streamlined expense tracking: Allows you to record expenditures on the go, ensuring no transaction is missed.
• Easy invoice creation and management help you bill clients promptly and professionally, even while traveling.
• Comprehensive financial reports give you insights into your business’s financial status at any time.
• Integration with bank accounts and credit cards automates expense categorization and reconciliation.
• Mobile accessibility ensures you can manage your finances anytime, anywhere, keeping you informed and in control.
• Robust security measures protect your financial data, giving you peace of mind.

QuickBooks offers a range of plans, with the first paid plan starting at $15 per month. This plan includes basic features suitable for small businesses looking to manage their finances efficiently.

• Comprehensive financial management tool
• Saves time with automation features
• Integrates with other business tools
• The cost may be prohibitive for very small businesses or freelancers
• It can have a steep learning curve for those new to financial software

QuickBooks is an essential app for business travelers seeking to maintain control over their finances and make it easy to manage their expenses wherever they go.

What Are Business Travel Apps?

Apps for business travelers are like your digital travel assistants. They help you tackle every step of planning and managing your work trips – from booking flights and hotels to tracking expenses and even translating languages. 

These apps aim to smooth out the wrinkles of business travel so you can focus on the actual work, not the logistics of getting there. Think of them as tools designed to make those out-of-office experiences less stressful and more productive!

How Can Business Travel Apps Benefit You?

Business travel apps can be a lifesaver!  They streamline the entire travel process, saving you time and energy. Instead of juggling multiple websites and apps, you’ll find flight options, compare hotels, and even grab a ride from the airport all in one place.

Many apps also help you navigate new places confidently.  They can provide directions, help you communicate if you don’t speak the local language, and even point out the best restaurants and things to do during your downtime.

Ultimately, business travel apps give you back precious time and reduce the stress of being away from the office.  They let you focus on what matters most – making your business trip successful!

What Features Should You Look For In Business Travel Apps?

When you’re on the move for business, having the right travel apps at your disposal can transform your experience, making it more productive and less stressful. The best business travel apps offer features that streamline your travel processes, from planning to expense tracking, ensuring you stay organized and focused on your business goals.

Here are some of the features you should look for in business travel apps:

• All-in-one solutions: The best apps consolidate tasks like booking trips, tracking itineraries, and managing expenses – saving you from switching between different tools.
• Offline access: Spotty Wi-Fi on planes or in unfamiliar cities can be a nightmare. Look for apps that offer offline maps, travel information, and the ability to view essential documents without an internet connection.
• Integration: If you already use tools for accounting, calendar syncing, or customer management (CRM), look for travel apps that integrate seamlessly with your existing workflow.
• Ease of use:  The app should be intuitive and easy to figure out, even when you’re tired and jet-lagged.  A cluttered interface will only add to your travel stress.
• Customization: Some apps allow you to personalize your experience to match your travel preferences or align with your company’s policies. This helps you find exactly what you need quickly.

Buyers Guide: How We Conducted Our Research

Finding the right business travel apps can save you much time and hassle. Here’s how we dug in to find the best ones:

• Understanding your needs: First, we considered business travelers’ biggest pain points. These include finding affordable flights and hotels, staying organized, and overcoming language barriers.
• Hands-on testing: We downloaded and tried out a bunch of popular apps. This gave us first-hand experience to see which ones are genuinely helpful and easy to use on the go.
• Real-world reviews: We combed through reviews and feedback from other business travelers. This helped identify apps that consistently deliver great experiences (and ones to avoid!)
• Features vs. cost: We looked for a balance between valuable features and pricing.  After all, the fanciest app isn’t helpful if it blows your travel budget.
• Reliability and support: Business travel can throw curveballs your way. We prioritized apps from companies with solid reputations and good customer support in case you need help while on the road.

Final Thoughts

Choosing the right business travel apps can transform your work trips from chaotic to streamlined. Whether you need help snagging the best flight deals, conquering language barriers, or simply keeping your receipts organized, there’s an app to make your life easier.

Remember, the best apps save you time, reduce stress, and help you stay focused on what truly matters – a successful business trip! If you’ve followed the tips in this guide, you’re well on your way to becoming a travel tech pro.

Frequently Asked Questions (FAQs)

How secure are business travel apps.

Understand the security measures these apps have in place to protect your personal and business information. This is crucial given the sensitive nature of the data you might enter.

Can business travel apps help with expense reporting?

Yes, many business travel apps include features specifically designed to simplify expense reporting. They allow you to track spending in real-time, categorize expenses, and even scan receipts, making it easier to stay on top of your finances and ensure accurate reporting.

Can I use business travel apps offline?

Some of the best apps do indeed offer offline functionality. This is crucial for accessing travel itineraries, maps, or translation tools when you don’t have internet access.

Can business travel apps handle last-minute changes?

Yes, one of the major advantages of using business travel apps is their flexibility in managing last-minute changes. Many apps offer the ability to quickly modify or cancel bookings, adjust itineraries, and even find alternative accommodations or flights in real time, helping you adapt on the fly without missing a beat.

Do business travel apps offer loyalty rewards?

Indeed, some business travel apps integrate with various loyalty programs or have their own rewards system. By booking through these apps, you can accumulate points or miles for flights, hotels, and other travel services, which can be redeemed for discounts, upgrades, or freebies, maximizing the value of your business trips.

Are there business travel apps that cater to group travel?

Indeed, there are apps specifically designed to streamline the planning and coordination of group travel. These apps allow you to manage multiple bookings in one place, share itineraries among team members, and even track expenses collectively, making group business trips more organized and less stressful.

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Top 9 Corporate Travel Expense Tracking Apps And Platforms

Home » B2B » Top 9 Corporate Travel Expense Tracking Apps And Platforms

Managing business travel and related expenses can be a massive exercise, depending on your organization’s size and your executives’ travel frequency. Further, it is critically important to collect and report all work related travel expenses accurately. However, this can prove challenging, especially if you have to handle huge volumes of booking data emanating from hundreds of invoices, bills, and documents. Here is when travel expense tracking apps come into the picture.

Fortunately, the increasing number of travel-related documents and invoices is not a hassle anymore for the management. Modern software applications and platforms help business managers remain in control of the processes. Business travel expense tracking apps are now available to help organizations manage their travel expenses more efficiently. It also eliminates the need for paper reports, manual checking, reimbursement, and going back and forth approvals.

What is a business travel expense tracker app?

A budgeting technique known as expense tracking allows you to keep track of all of your outlays over time and stay on track with your spending plan. An expense tracker app is an automated and easy solution to manage all the expenses in one place for a smooth reporting and reimbursement process. Business travelers should have an expense tracker app to be mindful of their expenses and report to the organization accordingly.

Benefits of streamlined business travel expense tracker

• A technologically advanced travel expense tracker offers real time visibility into the traveling employees expenses, helping in managing travel costs
• Eliminates the need and associated errors with manual data tracking and entry; thereby, frees up the time of employees
• Assists in managing expenses and ensures travel policy compliance
• As these applications require logins from individual IDs, they removes the risk of unauthorized payments

Things to Look For in a Travel Expense Tracker

• While taking the demo of the apps, ensure to choose the one that is powerful and easy to understand
• Travel expense tracker should easily be integrated with other softwares such as booking software, HRMSs, etc.
• The tracker should be accessible through mobile and has essential feature to manage the expense

Top corporate expense tracking app and platforms

1. Expensify

Expensify offers unlimited receipt scanning, mileage tracking, quick reimbursement, and many other features. An important aspect is its one-click receipt scanning. Travel managers can create approval workflows to match the company’s expense policy. It is among the best app for tracking travel expenses with the following features.

Key Features

• Expense reporting
• Mileage tracking
• Importing of credit card
• Auditor access
• Automatic approvals
• Expensify is compatible with all operating systems
• Supports multiple languages, such as English, Spanish, French, German, and Chinese

Rydoo’s business travel budget app is a bit different from other expense apps. The corporate travel management app ensures your travel executives remain compliant with the changing business travel policies of the company. The app runs an automated check on everything from timestamps to duplicate receipts. Companies can start right away as they offer a 14-day free trial.

• Can be quickly integrated with Enterprise Resource Planning packages
• Mileage tracker
• Supports multiple currencies
• Uploading of digital receipt
• Makes reimbursement easy
• Offers credit card statement analysis
• Rydoo is compatible with both iOS and Android
• Supports English, Dutch, French, German, Spanish, Italian, and Portuguese

3. Xero Expense

Xero Expense is a cloud-based business trip expense app. It works best for small and growing businesses and has one of the best expense management tools. Claims can be submitted on the go with a photo of the receipts. It also reviews and approves expenses in one click. With its powerful analytics, Xero helps travel managers closely monitor employee spending.

• Processes payroll
• Provides financial reporting
• Accurate reporting of expenses
• Offers digitized billing
• Zero Expense is compatible with iOS and Android operating systems
• It supports only the English

4. Webexpenses Travel

This user-friendly business management tool is best suited for business travel management and booking. It makes use of industry-leading AI to save time and costs. It is designed to remember executive preferences and limits and automatically applies the same to new bookings. The set pre-approvals help streamline travel requests and bookings. The company’s updated travel policy can be integrated into the corporate travel management app easily.

• Comes with optical character recognition (OCR) technology
• Drag-and-drop reporting in real-time
• Digital receipt capture
• Corporate card management
• Mileage tracking and verification
• Webexpenses Travel is compatible with iOS and Android mobile apps
• It supports English, Spanish, and Portuguese

Fyle is one of the most accessible travel expense tracker apps with automatic business rules check system and one-click expense reporting . Travel managers can use this corporate travel management app to track business expenses from commonly used software systems. It offers an effortless expense management system that provides real-time visibility and control.

• Automated credit card reconciliation
• Real-time expense analytics
• Automated reminders
• Fraud detection
• Fyle supports English

6. ExpenseIn

ExpenseIn is a low-cost but feature-rich business travel expenses tracking app. It is the best choice for small businesses as the app has everything needed to create, approve and report on costs in one place. It has some robust features that can work well for medium and large companies.

• Digital scanning of receipts
• Real-time reporting
• Currency converter
• Automatic mileage calculations
• Compliance with corporate travel policies
• ExpenseIn is compatible with Android, iOS, and Windows
• It supports the English

TripLog is a leading business travel expense management solution that calculates mileage and time, among other things. It is best suited for mid-sized businesses and enterprises. TripLog tracks mileage automatically and makes reimbursement and mileage log management easy. The mileage reports are tax compliant.

• Offers real-time location monitoring
• Bank and credit card integration
• Tracks established trip rules
• Tax-compliant mileage reports
• TripLog supports the English

8. Shoeboxed

Shoeboxed offers regular travel expense features that can be found in many other similar apps. What makes it stand apart is the ‘Magic Envelope’ feature. It allows organizations to mail their business-related travel receipts in prepaid envelopes. The same is digitalized. Organizations can extract the relevant data from the receipts. The travel management team can organize and report the data as needed.

• Optical character recognition (OCR) and human data verification
• Automatic archiving of receipts from Gmail
• Receipt and mileage tracker
• Employee expense reporting
• Supports the maximum number of languages

Paxes is a SaaS-based platform serving the corporate travel needs of companies of all types and sizes. It also helps travel management companies efficiently manage their global corporate travel management processes of various clients. Paxes allows corporate administrators to create multiple invoices, manage budgets, and analyze expenses in micro detail. Further, the corporate travel management app assists in the easy self-booking of flights and hotels.

• Self-booking tools
• Hybrid inventory engine
• Implementation in a few clicks with a SaaS-based platform
• Single solution for multiple forms
• Concierge services
• Paxes supports multiple languages

Must Read: Top Benefits Of Using Travel And Expense Management Software

With user-friendly, feature-rich, role-specific, and powerful software to manage your corporate travel expenses, you won’t have to deal with the negatives associated with travel management tasks. The best travel budget app provides complete visibility into all the core aspects of business travel.

Business travelers prefer to choose their trip options but don’t want to stray beyond travel policies. Business travel expense tracking apps and platforms such as Paxes make it easy for your executives to stick to their style of staying and traveling and ensure it happens within your budget. It also saves the travel management team and the executives a lot of manual work.

Business Travel Expense Tracking Apps FAQs

What are the top apps and platforms for expense tracking for corporate travel.

There are many applications and platforms that can be used by TMCs for expense tracking for corporate travel. Some of the top apps that one can use for a seamless tracking experience are Paxes, Rydoo, and Expensify.

How can corporates personalize their bookings by themselves?

Many apps and platforms offer a self-booking tool like Paxes, where the corporate traveler can book their travel necessities at their convenience.

How can corporates track their expenses during business travel?

Certain travel expense platforms and applications provide features such as real-time expense analysis, where the corporate traveler can access, report, and track all the expenses that are incurred during the trip. Fyle is an expense tracker app that offers such a feature for a hassle-free experience.

What travel expense apps support all major currencies during corporate travel?

There are many travel expense applications and platforms that support major currencies, such as Rydoo and Xero Expense.

How can TMCs and corporations track or monitor the location of the business traveler?

Certain applications and platforms provide location tracking for managers to monitor the location of the traveler while on a business trip. This helps in preventing any major risk or threat that might occur. Triplog offers such a tracking feature in their application.

How to choose the best business travel expense tracking app?

Different apps offer different benefits; hence, corporates should choose the most suited app as per their individual requirements.

How does an expense tracker app work?

Expense tracker app generates reports, invoices, and tax details and more that is helpful in managing the finance of a business.

Why should you use expense tracker app?

Expense tracker app help in budgeting, tax calculations and deduction and more; hence, you should use these apps.

What types of expenses can I track with a dedicated travel expense tracker?

Transportation costs (flights, trains, rental cars), accommodation expenses, meals and entertainment expenses, and incidentals (parking fees, tolls, tips).

Is my data secure with a dedicated travel expense tracker?

Yes, most of the trackers use highly secure techniques to provide reliable services. However, you should be vigilant while selecting the best tracker.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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All-encompassing mobile apps.

What is expense management software?

Expense management software helps businesses streamline spending—from employee expenses, reimbursement, and corporate travel to operational spend—by automating expense reporting , enforcing policies , and streamlining approvals .

Who should use an expense management software?

Expense management software are used by employees to record and submit expenses, finance teams to track expenses and reimburse employees , and travel teams to manage business travel . CFOs and CEOs can use them to get insights on their business spending, too.

Why do organizations need expense management software?

Without expense management software, your organization will find it difficult to manually manage receipts , expense reports , and travel expenses . Expense management software has a direct impact on optimizing business spend, while drastically cutting down time on manual data entry and management.

Why should businesses avoid using spreadsheets to manage expenses?

Managing expenses via spreadsheet becomes tedious as the size of the organization increases. Using spreadsheets to manage business travel and expenses is neither efficient nor safe. Accountants need to ensure that there are no formula errors, as it may lead to costly financial mistakes during monthly or yearly financial calculations—and it's also expensive in terms of manually managing policy violations and fraudulent claims.

Why should organizations automate the expense management process?

A manual expense reporting process is a pain for employees—as well as travel and finance teams—as it involves a lot of work to create reports, approve or rectify them, and manually check for duplicate and fraudulent claims. Automating your expense management process helps in reducing manual work and improving compliance and policy adherence.

How should one evaluate expense management software for their organization?

Before investing in expense management software, businesses need to have evaluation criteria in place . Some of the main reasons for implementing expense management software are to help save time, increase compliance , and simplify the reimbursement process . If you're unsure about gathering requirements by yourself, talk to a product expert , explain what you're looking for, and let them suggest the best plan that suits your business needs.

How to choose expense management software?

Here are some of the key points to consider before choosing expense management software:

No hidden costs

Active-user-based pricing is one of the most cost-effective methods of pricing, where you end up only paying for the users who are actually using the product.

Ease of use

Businesses need to keep track of countless activities, so managing expenses and travel requests should be streamlined, and the software should provide an overall user-friendly experience.

Data security

As expense management software deals with a lot of sensitive data—like employee bills, business spend details, corporate cards, and travel documents—it's important that the software is compliant with all security standards .

Scalability

Changing software and migrating data is exhausting. So when you decide to implement expense management software at your organization, it should be able to meet your requirements when your business expands . The software that you choose should also align with your growth strategy and help you scale your business.

A reliable support team should be available to help you resolve any issues or questions. You should also closely examine how easy it is to get in touch with the team via mobile or email.

What's the best expense management software?

We may be a little biased here, but Zoho Expense is used by businesses of all sizes in 150+ countries across the globe. For more than 7 years, Zoho Expense has been serving world-class software for businesses and delivering user-friendly experiences for their employees. Sign up for a free trial today and start your expense management journey with Zoho Expense.

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Puma has been using Zoho Expense in Oceania for over 3 years and our users have found the web interface and the phone apps to be feature rich and always improving.The look and feel is modern and pleasing to the eye. Puma has recently expanded the usage of Zoho Expense to multiple new regions around the globe, and throughout, the Zoho team has been extremely supportive to the unique requirements of each region and helped to make the onboarding experience painless.

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We started using Zoho Expense across our whole IFFCO group for Travel and Expense Management as one of the key aspects to keep control on spends. It was a challenge to manage employee spend and expense reporting across our multiple office locations with disparate solutions. We found Zoho Expense as a very powerful and flexible tool which allows us to accommodate many different expense policies and compliances in respect to many different countries' regulations.

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The Zoho Expense team has provided us with the best features—especially the receipt auto-scan, which eases our expense reporting journey with its mobile functionality. Our employees use Zoho Expense and its features extensively, particularly the mobile app. Above all, with the Zoho Analytics integration, we always get the insights we need with multiple dashboards to analyze our business spend. We’re one of those happy customers who are looking forward to seeing many new features and integrations within the application.

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Top 20 best apps for business travelers

Best business travel apps, 1. travelperk.

App Details:

• Platforms supported : iOS, Android
• Languages supported : English, French, German, Spanish, Italian
• Premium : $99/month + 3% booking fee
• Pro : $299/month + 3% booking fee
• Enterprise : custom

See why so many businesses are choosing TravelPerk

2. tripadvisor.

• Languages supported : 30+ languages supported, including English, Arabic,  French, German, and more 
• Pricing : Free to browse, 5-20% booking fee added automatically when booking

• Languages supported : 10+ languages supported, including English, French, German, Italian, and more
• Pricing : Free to use

4. LoungeBuddy

• Platforms supported : iOS
• Languages supported : English
• Pricing : Free to browse, booking lounge incurs lounge fees (location specific)

• Languages supported : 45+ languages supported,, including English, Arabic, Portuguese, Russian, Romanian, French, and more 
• Pricing : Free to use, 14% service fee (based on booking subtotal)

6. GetYourGuide

• Languages supported : 10+ languages supported, including English, French, German, Italian, Japanese, and more 

Best business travel apps for getting around

7. citymapper.

• Languages supported : 10+ languages supported, including English, French, German, Italian, Japanese, Korean, and more 
• Pricing : Free to use. Citymapper PASS gives the holder access to free public transport, cycles, and cabs for £34.70/week (London only).

8. Google Maps

• Languages supported : 30+ languages supported,, including English, Arabic, Catalan, French, Spanish, and more 

• Languages supported : 10+ languages supported, including English, Arabic, French, German, Japanese, Korean, and more 
• Premium: $9.99/month
• Premium Plus: $13.99/month

10. The right taxi app in the right place

11. Google Translate

• Languages supported : 55+ languages supported, including English, Spanish, Arabic, and more 

Best apps for managing travel spend

12. expensify.

• Pricing : Pricing split into businesses and self-employed/individuals/entrepreneurs. Free plan offers limited functionalities. Paid plans start at $20 per user per month for businesses, or $4.99 month for individuals. 

13. Valuta+

• Languages supported : 15+ languages supported, including English, Arabic,, French, German, Italian, Japanese, Portuguese, Simplified Chinese, and Spanish

Best virtual wallet apps

14. apple wallet.

• Languages supported : 30+ languages supported, including English, Arabic, Catalan, and more 
• Pricing : Free money transfers and payments using debit card, 3% fee for sending money to friends and family. No fee for credit card payments.

15. Google Pay

• Languages supported : 30+ languages supported, including native languages 
• Pricing : Free debit card friend and family transfers and payments, 2.9% charge if using a credit card.

Best apps for working remotely

16. camcard.

• Platforms supported : iOS, Android, Windows
• Languages supported : English, French, German, Japanese, Korean, Simplified Chinese, Traditional Chinese
• Pricing : Free version offers limited scans and features ads. Paid version  starts at $8.49/month for unlimited scans, ad-free experience, and multi-device support.

17. Workfrom

• Pricing : Free, pricing specific to chosen workspace.

18. Google Drive

• Languages supported : 60+ languages supported, , including English, Arabic, French, Italian, German, and more 

19. Croissant

• Pricing : Varies depending on location. Check out full pricing details here .

20. ClassPass

• Languages supported : 10+ languages supported, including English, French, German, Japanese, and more 
• 8 credits, $19/month
• 23 credits, $49/month
• 43 credits, $89/month
• 80 credits, $159/month
• 100 credits, $199/month

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The 12 Best Budgeting Apps for Travelers

Ashley Rossi

Ashley Rossi is always ready for her next trip. Follow her on Twitter and Instagram for travel tips, destination ideas, and off the beaten path spots.

After interning at SmarterTravel, Ashley joined the team full time in 2015. She's lived on three continents, but still never knows where her next adventure will take her. She's always searching for upcoming destination hotspots, secluded retreats, and hidden gems to share with the world.

Ashley's stories have been featured online on USA Today, Business Insider, TripAdvisor, Huffington Post, Jetsetter, and Yahoo! Travel, as well as other publications.

The Handy Item I Always Pack : "A reusable filtered water bottle—it saves you money, keeps you hydrated, and eliminates waste—win-win."

Ultimate Bucket List Experience : "A week in a bamboo beach hut on India's Andaman Islands."

Travel Motto : "Travel light, often, and in good company."

Aisle, Window, or Middle Seat : "Window—best view in the house."

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While you’re stuck daydreaming about your next bucket-list vacation, why don’t you get a hold of your finances and make it a reality by first budgeting out your travel expenses? Whether it’s a road trip or international vacation that you’re planning, easily forgettable items like parking fees can add up. That’s why you should use a travel-specific budgeting app to help streamline your costs on your next trip. Here are 12 budget apps to help you plan your expenses.

PocketGuard

Link all of your financial accounts and cards to this app, and it will automatically update and categorize your spending in real time. It then tells you what spending money you have with the “in my pocket” feature. It also automatically builds you a spending budget based on income, bills, and the goals you set. It even finds ways to lower some of your monthly bills for you … sign us up.

Download: iOS | Google Play

Tripcoin lets you enter in your expenses per day and even works offline. It then processes your spending to give you a spending summary of your trip, which you can export for other uses. This lets you see how much you’re spending on each category of your trip, broken down by day, so you can monitor your vacation expenses in real time.

Download: iOS

9 Sneaky Travel Costs You Might Forget to Budget For

Trip Expense Manager

The Trip Expense Manager app is ideal for large traveling groups that need help planning and monitoring travel expenses. For each trip you take, you can add Google users, a list of places to go, and expenses, and even mark who paid which bill.

Download: Google Play

TravelSpend

I love TravelSpend for its easy-to-use features and simple design. How it works: You add expenses as they happen (the app works offline and even converts foreign currencies) and the app tracks your spending by total and by day. You can even follow your spending on a map throughout your vacation.

Wally connects to your current financial accounts and tracks your spending so you can get a handle on your cash flow and spending by category. Wally is useful because unlike some of the other budgeting apps, it lets you use private groups for managing trip spending or other budgets. You can even add reminders, notes, lists, documents, and comments.

Users love TripMate for its simplicity and easy-to-use features, plus it’s all free. This travel expense tracker app lets you create a trip and then add and remove users as needed. You can add expenses, receive a personalized summary, and even get hotel, and other booking-related information.

Trail Wallet

If you’re looking for a travel-specific budget tool and expense tracker, this is your best bet. Input your expenses into Trail Wallet and the app will split them up based on category so you can get a closer look at your spending. Note that only the first 25 items you enter are free.

11 Budget Travel Lies You Should Stop Believing Right Now

This travel expense app makes splitting costs a breeze. Simply invite your travel partners to the trip you’ve created on the app, and each person can enter in his or her expenses. Once the trip is over (and all expenses have been entered) you can see who owes whom what amount.

Splitwise is another useful cost-tracking platform that easily lets you split group expenses while traveling. You can split by percentage or shares, and it’s even available in offline mode. It’s great for international trips, too, as the app is available in seven languages and over 100 currencies. Plus, it’s integrated with Venmo and PayPal for easy payback.

Mint is so much more than just a travel expense app—it connects with all of your bank accounts to give you an overall summary of your cash flow. You can then easily create a budget for different categories, like saving for a vacation.

30 Essential Non-Travel Apps for Travelers

For those who have been involved in the planning of a bachelor or bachelorette party, you know the trials and tribulations that come with splitting large group expenses. This app was created specifically for those organizing large group trips and includes building an itinerary, polls, and chat features as well as ways to track payments and bar tabs within your group.

YNAB (You Need a Budget) is a popular software used for budgeting. While it’s slightly pricey ($84 annually), the positive reviews are endless. On the app version, you can set savings goals and itemize your vaca expenses. There is a free 34-day trial to get you started.

More from SmarterTravel:

• Single Travel: Essential Tips for Planning a Solo Trip
• 5 Ways to Stay Sane When Planning a Trip with Friends
• The 7 Best Trip Planner Apps for Travelers

Ashley Rossi is always ready for her next trip. Follow her on  Twitter   and  Instagram   for travel tips, destination ideas, and off the beaten path spots.

We hand-pick everything we recommend and select items through testing and reviews. Some products are sent to us free of charge with no incentive to offer a favorable review. We offer our unbiased opinions and do not accept compensation to review products. All items are in stock and prices are accurate at the time of publication. If you buy something through our links, we may earn a commission.

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BusinessTravel Expense Track 4+

Create and send pdf invoices, supernova tech, designed for ipad.

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Business Travel Expense Tracker : Log expenses, create and send pdf invoices Business Travel Expense Tracker app is to track business travel expenses like airfare, lodging, dining, registration fees, etc., Log expenses, create and send pdf invoices. Features •Manage business travel related expenses •Sync multiple devices using iCloud safe and securely •Supports multiple profiles or users •Business Travel Invoice settings can be configured at profile level •Business Travel Invoice settings can also be overridden at Expense Log level •Supports multiple Invoice templates •Track Airfare, lodging, dining expenses and etc., •Save photo receipts •Generate Invoice PDF, Preview and Send Email to Customer. * Attach receipts if any in the invoice •Expenses integrated to capture expenses and miscellaneous expenses •Attach logo in the expense invoice •Choose invoice style from ten pdf templates •Track Payments and outstanding Reports •Expense report monthly, quarterly, yearly, list and category wise •Expense report list and category wise Local File Manager and Cloud drives •Full fledged local File Manager support •Create folders organize your business documents like sales invoices, purchase orders, expense receipts, inventory reports,etc., •Connect to cloud drive GDrive, Sky Drive, Drop Box directly from app •Upload and download business documents from cloud drive

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• Mastercard launches mobile virtual card app to simplify travel and business expenses

HSBC and Westpac to unlock the convenience, security and efficiency of tap to pay transactions   

Mastercard announced a new mobile virtual card app that enables virtual commercial cards to be seamlessly added to digital wallets. The innovative app is designed to offer financial institutions more choice in how they deliver the secure and sustainable contactless payment solutions that companies increasingly expect.  

For over a decade, Mastercard has pioneered virtual card solutions to simplify tedious expense report and reconciliation processes for employees, contractors, recruits, and consultants who often use personal cards or cash for reimbursable business expenses. As companies navigate changing payment preferences particularly from the entry-level workforce – with over two-thirds of millennials having adopted digital wallets 1 – mobile technology is unlocking the next frontier of convenient contactless payments.   

“Businesses worldwide are seeking fast and secure payment experiences, where payments can be made with just a click or tap, and finance teams can experience automatic reconciliation,” said Chad Wallace, global head of Commercial Solutions, Mastercard. “With today’s launch, we’re providing innovative tech that digitizes business and travel expenses, while also empowering businesses with more control of and visibility into their finances.”  

The app leverages Mastercard’s innovative virtual card and tokenization platforms, enhanced data, and robust spend controls all within one easy-to-use interface. Accessing Mastercard mobile virtual cards is made seamless through the app so users can quickly experience the benefits of tap to pay. Mastercard mobile virtual cards can be used by organizations spanning a range of sizes and industries – including healthcare, insurance, fleet, higher education, and corporate travel.  

Key capabilities and benefits of Mastercard’s mobile virtual card app include:  

• Increased security : The app offers the ability to set up a biometric authentication and an added security measure using a PIN to view card details. Each virtual card is also tokenized, enabling the cardholder’s sensitive data to be replaced by a unique card number so sensitive account details are not exposed.  
• Robust spend controls: Organizations can confidently stay compliant with expense policies using Mastercard’s transaction-level controls, which limit how, where, and when a mobile virtual card can be used. 
• Flexible integrations: Financial institutions can quickly get to market through Mastercard’s user interface or flexible API-based integrations, and offer unique features such as customized card art.  
• Holistic and seamless payment experience: The app provides a single interface to check the status of card balances and view pending and completed transactions, and is bank-agnostic, enabling users to access and manage virtual commercial cards issued by multiple participating financial institutions.  
• Real-time and enhanced data: For each mobile virtual card created, custom data elements are automatically captured and matched to the transaction, providing organizations with increased insights into spending and automatic reconciliation to optimize back-office processes. 

HSBC Australia and Westpac will be the first financial institutions to offer organizations and corporate customers mobile wallet functionality through the Mastercard app.    

“We’re pleased to partner with Mastercard to bring mobile wallet virtual cards to our Australian corporate clients, providing them with a smarter, safer, and faster way to pay,” said John Scott, Head of Global Payments, HSBC Australia. “Mobile wallet usage is growing, with the Asia-Pacific region accounting for over half of the digital payment transactions globally 2 . As contactless payments continue to surge, it’s important that corporate clients have access to best-in-class payment solutions to keep their business secure and take advantage of the increased efficiency offered by the latest technologies. HSBC has a history of delivering innovative digital solutions to our corporate clients, and we’re proud to add to that legacy with the launch of mobile wallet virtual cards in Australia. We plan to launch in other markets later this year.” 

“Westpac is pleased to be one of the first domestic banks in Australia to offer the new Mastercard mobile virtual card app to our corporate and commercial customers in addition to our existing virtual card capabilities. The global payments market is at an inflection point and the mobile wallet solution, combining digital innovation, real time processing and security through robust controls is another way we’re helping our customers,” said Jeff Byrne, Managing Director of Global Transaction Services at Westpac Institutional Bank. 

The app will be available in other key markets for users with a commercial virtual card issued through an organization by a participating financial institution. Once registered for the app with an invitation code, users will find their commercial virtual cards automatically linked and ready to be added to select digital wallets for use across Mastercard’s trusted global network.  

For more information on other ways Mastercard is simplifying commercial payments, click here .  

1 PYMNTS Research: “Mobile Wallet Challenge: Replacing Physical With Digital,” (April 2023)  

2 “Global Mobile Payment Methods 2024 Report” (January 2024)  

Disclaimers:  

Mastercard In Control Pay app and features are available only for eligible virtual card accounts issued by the financial institution. Prepaid Cards and Consumer Cards are not eligible. The virtual card(s) are not issued by Mastercard and is (are) subject to the terms and conditions of the relevant issuer.  

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About Mastercard (NYSE: MA)

Mastercard is a global technology company in the payments industry. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.

www.mastercard.com

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Mastercard launches virtual card app to simplify travel and business expenses

HSBC Australia and Westpac have signed on as the first banks to offer a new Mastercard app that enables virtual commercial cards to be added to digital wallets.

Mastercard says its mobile virtual card app will simplify travel and business expenses for banks' commercial clients. “Businesses worldwide are seeking fast and secure payment experiences, where payments can be made with just a click or tap, and finance teams can experience automatic reconciliation,” says Chad Wallace, global head, commercial solutions, Mastercard. The app uses Mastercard's virtual card and tokenisation platforms, enhanced data, security, and spend controls within a single interface. John Scott, head, global payments, HSBC Australia, says: "Mobile wallet usage is growing, with the Asia-Pacific region accounting for over half of the digital payment transactions globally. "As contactless payments continue to surge, it’s important that corporate clients have access to best-in-class payment solutions to keep their business secure and take advantage of the increased efficiency offered by the latest technologies."

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