national joint travel directive

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Have your say: input call for the cyclical review of the Travel Directive

As part of the National Joint Council (NJC) cyclical review, the  Travel Directive  will be revised in Fall 2021. The purpose of the Travel Directive is to provide a framework meant to reimburse employees for reasonable expenses incurred while travelling on government business.

The reviewing process differs from traditional collective bargaining. To ensure that we succeed in achieving this process, member participation and direct input is critical.

The Directive applies to federal public service workers under Treasury Board, as well as employees of the Canadian Food Inspection Agency, Communications Security Establishment Canada, the National Research Council and the Office of the Auditor General of Canada. The Travel Directive as well as other NJC Directives are part of the employee’s collective agreements.

The 18 public service bargaining agents, including PSAC, provide proposals collectively to the employer representatives. If you are a PSAC member covered by the NJC Directive, you can submit proposed changes by completing  the attached form . Proposals should apply as broadly as possible (not specific to one situation) and need to be supported by your Component president.

Please submit your proposals for changes to Andrea Dean by no later than  Monday, September 13, 2021  in the  Input Call Form .

The proposed changes will be compiled and vetted by the Ad Hoc NJC Committee to the NBoD, as well as the PSAC Representative on the NJC Travel Committee before being consolidated with the proposals from other bargaining agents.

This article was originally published on the PSAC website.

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Employee and Non-employee Travel Allowances

The allowances described below reflect current economic conditions and are calculated based on the standards and oversight that are applicable to departments and other entities of the Government of Canada subject to the Treasury Board policy instruments, in both spirit and intent, and in manners that are consistent with IDRC’s operations and obligations. 

The primary source of information for establishing the IDRC’s travel allowances is the appendices of the travel directive of the National Joint Council of Canada (NJC). Where NJC calls for actual and reasonable costs of meals, IDRC prefers to use allowances in order to more efficiently control its expenses; consequently, IDRC refers to the rates established by the UN’s International Civil Service Commission in the latter case. IDRC reviews its travel allowances on a quarterly basis to make sure that they are adjusted to the changing cost of living and that they remain aligned with the sources described above.

Allowance rate tables are available below for both employees and non-employees. The rates are applicable to all travel commencing on or after the effective date indicated in each table.

1. Dependant care allowance – Employee Travel Policy, section 12.4   An eligible employee is entitled to the reimbursement of incremental dependent care expenses, supported by receipts, up to the rate noted in the table.

2. Use of private vehicle – Employee Travel Policy, sub-section 12.10.4  Where employees are authorized to travel by private vehicle on Centre business, they shall be reimbursed at a rate noted in the table (taxes included). Normally, reimbursement for the use of personal vehicles happens at IDRC’s head office in Ottawa and exceptionally in regional offices (as per paragraph 8.8.5(b) of Chapter 8 on Overseas Staff - Ottawa-hired of MPM Volume I). In both cases, IDRC uses the same flat rate allowance per kilometre that is applied for the use of private vehicles in Ontario as published by the NJC. 

3. Non-commercial accommodation – Employee Travel Policy, section 12.1   An employee lodging in non-commercial accommodation, while on travel status, may claim the amount noted in the table and the amount is exclusive of the meal per diem.

Refer to section 5 below for information on employee incidental allowances in relation to non-commercial lodging.

4. Meal allowance – Employee Travel Policy, section 12.9

• The table includes IDRC rates for 160+ countries where meal allowances are denominated in CAD.
• If any amount indicated is insufficient for a given location, or no amount is indicated for a given location, employees can claim meal expenses on the basis of actual costs supported by receipts. If actual costs are claimed, they should be claimed for the entire duration of the stay at the said location where the allowance was found to be insufficient or non-existing.

5. Incidental allowance – Employee Travel Policy, section 12.9   The incidental allowance is country or country-city specific. There is no general amount covering all locations. The incidental allowance is payable to the traveller for round-trip, same day travel provided that the duration of the official travel is at least 7.5 hours. Incidental allowances are meant to cover the costs of laundry, local telephone calls, gratuities, etc.

A lower Incidental allowance is paid to employees using a non-commercial accommodation. 

Meal and incidental per diems and other allowances - Employees  (PDF, 164 KB)

Non-Employees

1. Mobilization allowance

• The mobilization allowance is a fixed amount provided to contractors, participants and interviewees whose travel is paid by IDRC. The mobilization allowance covers the cost of airport taxes, visas, and ground transportation (taxis, shuttle service, etc.) to and from the airport.
• Two rates are provided based on domestic travel, where a visa is not required, versus international travel, where a visa may be required.
• In cases where the cost of visas largely exceeds the allowance, the IDRC may consider covering such additional expenses based upon submission of original receipts.

2. Use of Private Vehicles

In North America only, the use of private vehicles will be allowed but reimbursement of the associated costs shall not exceed the cost of the least expensive train or air transportation fare for the most direct route. Travel by private vehicle owned by non-employees will be reimbursed at the rate per kilometre indicated in the all-inclusive meal and incidental per diems and other allowances for non-employees found below. Non-employees under service contracts cannot charge fees to IDRC for travel time when using private vehicles.

The cost of using private vehicles outside of North America will be built into service contract fees or participants’ travel grants, as applicable.

3. Accommodation

The standard for accommodation is a single room, in a safe environment, conveniently located and comfortably equipped. Options for accommodation generally include hotels, motels, and other commercial establishments.

Accommodation costs should be within the City Rate Limits for Accommodation of Federal Public Servants . If accommodation costs are more than 25% above the City Rate Limit, the approver of the non-employee travel authorization must explicitly approve the exception.

4. All-inclusive meal and incidental allowance   The all-inclusive meal and incidental allowance is designed to facilitate travel and cover expenses for meals, laundry, local telephone calls, gratuities, etc.

5. Treatment of HST (Canada)  The all-inclusive meal and incidental allowance for Canada includes the harmonized sales tax (HST). As such, contractors working in Canada must not claim HST on top of the allowance for Canada provided in the table below. 

All-inclusive meal and incidental per diem rates and other allowances - Non-employees  (PDF, 162 KB)

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Buyandsell.gc.ca

Public Services and Procurement Canada

Travel Directive and Incidentals

Attention! We’ve Moved! The Supply Manual has moved to the CanadaBuys website. Check out the new landing page for the Supply Manual .

Attention! As part of the Acquisitions Program’s transformation agenda, PSPC is planning to archive and migrate the SACC manual to the CanadaBuys website. The SACC manual will continue to be available on the BuyandSell website to ensure continuity of service during this transition period. At this time, an initial version of the archived version of the SACC has been posted on CanadaBuys. We encourage you to go visit the site and get comfortable with the new format of the SACC at the following:

Archived - Standard Acquisition Clauses and Conditions Manual | CanadaBuys

We appreciate your continued feedback and cooperation during this transition.

The purpose of Policy Notification (PN) 127 is to inform all Public Works and Government Services Canada (PWGSC) Acquisitions Program (AP) contracting officers of the revised National Joint Council Travel Directive . The revised National Joint Council (NJC) Travel Directive indicates that incidental expense allowances are to be paid to public service employees rather than to travellers. This PN is issued to address the NJC Travel Directive dated July 1, 2017 regarding the exclusion of payment of incidentals to contractors.

Effective date

This PN is effective immediately. The Supply Manual (SM) and Standard Acquisitions Clauses and Conditions (SACC) Manual have been updated to reflect the changes.

Treasury Board (TB) Contracting Policy 4.2.16 states: “The National Joint Council Travel Directive applies to travel costs incurred by contractors when these costs are a specific element of the contract.”. Solicitation documents and contracts incorporate by reference, travel rates published in Appendices B, C and D of the NJC Travel Directive. The revised NJC Travel Directive replaces the archived version dated April 1, 2008, which stated that incidentals were allowed for government employees and travellers, which included contractors authorized to travel on government business.

The NJC Travel Directive specifically defines the following:

“ Employee: a person employed in the public service.

Traveller: a person who is authorized to travel on federal government business ."

Please refer to National Joint Council Travel Directive definitions for further information.

The revised NJC Travel Directive allows incidental expenses for public service employees and does not reference ‘travellers' in regard to payment of incidentals. The directive states that a public service employee who is required to travel on government business shall be paid an incidental expense allowance that covers a number of miscellaneous expenses. As a result of the revision, the Supply Manual (SM) and SACC Manual have been updated.

The change to the NJC Travel Directive dated July 1, 2017 has implications for three different scenarios regarding the payment of incidentals to contractors in contracts that are issued under a procurement vehicle under the responsibility of PWGSC AP :

• Existing contracts with reference to incidentals: Continue to respect the terms and conditions of these contracts. Incidentals pursuant to government-approved travel will continue to be paid in accordance to the terms and conditions of the contract.
• Existing contracts without reference to incidentals: The decision to stop paying incidentals to contractors pursuant to government-approved travel, will be a business decision on a case-by-case basis, in consultation with Legal Services. This includes future call-ups (contracts) against existing standing offers and future contracts against existing supply arrangements.
• New contracts: Incidentals are not to be paid to contractors pursuant to government-approved travel in new contracts. Incidentals are not to be included in the basis of payment regarding travel costs for contractors undertaking government-approved travel in new procurements, including contracts issued against standing offers and supply arrangements. PWGSC 's Standard Acquisitions Clauses and Conditions (SACC) Manual clauses will be revised to remove the term “incidentals” in the basis of payment clauses.

Summary of changes

Changes to the SACC Manual involve deleting incidental expenses from applicable clauses. Changes to the Supply Manual involve updating links to reference the latest NJC Travel Directive and include references to the Treasury Board Special Travel Authorities .

Contact information

Please direct any enquiries by email to the following address: [email protected] .

Affected Supply Manual sections

• 10.1: Cost and profit: General information
• 10.10: Travel and living expenses
• 10.5.4: Annex: Cost Interpretation Bulletin - Number 04 Travel Costs

Affected SACC Manual sections

• 5.C.C0211C: Basis of Payment
• 5.C.C0212C: Basis of Payment - Hourly Rates
• 5.C.C0213C: Basis of Payment - Firm Price - Services
• 5.C.C0214C: Basis of Payment - Firm Hourly Rates
• 5.C.C4005C: Travel and Living Expenses - National Joint Council Travel Directive

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Canadian Forces Temporary Duty Travel Instructions

The PDF version is the officially approved version.

Table of contents

Chapter 1 - introduction.

• Chapter 2 - Definitions
• Chapter 3 - Application on the CFTDTI
• Chapter 4 - General Administration
• Chapter 5 - Travel within Place of Duty
• Chapter 6 - Travel Outside the Place of Duty and No Overnight Stay
• Chapter 7 - Travel in Canada and Continental USA and Overnight Stay
• Chapter 8 - International Travel and Overnight Stay

Annex A - Member Requests to use PMV

Canadian Forces Temporary Duty Travel Instructions  [ PDF - 1.63 MB ]

This publication shall be called the Canadian Forces Temporary Duty Travel Instruction and is cited as the CFTDTI.

1.02 Authority - CDS

Section 18 of the National Defence Act provides that the Chief of the Defence Staff (CDS) is charged with the control and administration of the Canadian Forces (CF) and that all instructions to the CF shall be issued by or through the CDS.

1.03 Authority - TB

Section 35(2) of the National Defence Act provides that the Treasury Board (TB) determines and regulates the payment of travel and other expenses of CF members.

1.04 Authority - TB - delegation

The Treasury Board delegates, pursuant to subsection 6(4) of the Financial Administration Act, to the Secretary of the Treasury Board, the Board’s authority under subsection 35(2) of the National Defence Act to determine and regulate payments that may be made to Canadian Forces members, for the following specific purposes:

• to ensure comparability to payments that are authorized to be made to a public service employee in similar circumstances; and
• to make minor amendments to the unique travel and relocation benefits that may be payable to Canadian Forces members, if the Secretary is of the opinion that the amendments will not change the essential character of those benefits.

1.05 CFTDTI - authority

In the CFTDTI, immediately following every instruction:

• made under the authority of the TB, there shall be in parentheses the letter T; and
• made under the authority of the CDS, there shall be in parentheses the letter C.

1.06 CFTDTI - issuing authority

• The CFTDTI is issued by the Chief of Military Personnel (CMP) under the authority of Queen’s Regulations & Orders for the Canadian Forces (QR&O) article 1.235 (Authority of Other Persons to Issue Orders and Instructions) and Defence Administrative Order and Directive (DAOD) 1000-0 (Corporate Administrative Direction).
• The CDS or their designate shall consult in writing with the Treasury Board of Canada Secretariat before issuing any proposed amendments to this instruction. (amended, effective 1 5 June 2023 )
• Enquiries about the CFTDTI may be addressed through the chain of command to the Director Compensation and Benefits Administration (DCBA).

Chapter 2 - Definitions

2.01 definitions - general.

The definitions in section 2(1) of the National Defence Act and in QR&O article 1.02 (Definitions) apply in the CFTDTI and have been published below.

• for commercial accommodation, a hotel, motel, tourist home, public campsite, guest cottage, corporate residences or apartments or similar commercial property or accommodation that is obtained via an online peer-to-peer marketplace (e.g. Airbnb); or
• for government and institutional accommodation, DND quarters and other accommodation that is available to a member at public expense and includes federal government training centres, universities, colleges, foreign military establishments, trailers, tents and other facilities owned, controlled, authorized or arranged by the Crown, including other educational institutions that provide sleeping accommodation; or
• for private and non-commercial accommodation, a private dwelling or non-commercial facilities where the member does not normally reside. The accommodation will typically contain no greater than one bedroom, suitably equipped and located in a convenient and safe environment. (logement)

expenses that:

• are paid by a member;
• are specified on a receipt; and
• do not exceed a maximum amount — if there is one — for the expense set out in the NJC Travel Directive. (frais réels et raisonnables)
• in respect of TD, an officer who is authorized by or under the authority of the Chief of the Defence Staff — or by the member’s commanding officer — to approve TD for a member;
• in respect of an attached posting, an officer who is authorized by or under the authority of the Chief of the Defence Staff to attach post a member; and
• in respect of irregular work hours a superior officer – or an approving authority under subparagraphs (a) and (b). (autorité approbatrice)

has the same meaning as in QR&O article 1.02 (Definitions). (affectation)

means an attachment — for less than 365 days — to an establishment or other position, and includes duty travel for the purposes of that attachment. (affectation temporaire)

a written statement in which a member attests to an amount of money paid by a member — showing the payment date, amount, and currency and in respect of which the member lacks a receipt. (déclaration)

the shortest, practical road distance between two points, that is determined — by the approving authority — in accordance with generally accepted road distance measurement practices. (distance la plus directe par la route)

does not include first class, business class, and other superior classes. (classe économique)

the area surrounding a member’s permanent workplace established for acceptable residency distance from the permanent workplace by or under the authority of the CDS (see Geographical boundaries list) (limites géographiques)

an incidental expense allowance at the rate set out in the NJC Travel Directive to cover the costs of items that can be attributed to a period in travel but for which no other reimbursement or allowance is provide under these instructions, and which helps offset some of the expenses incurred as a result of having to travel. It includes but is not limited to such items as gratuities (except for taxis), laundry, dry cleaning, phone calls home (except as specified under 6.14, 7.14 and 8.14), grass cutting, snow removal, home security checks, plant watering, mail services, pet care, telecommunications hook-ups and service, and shipping of some personal effects. (indemnité de faux frais)

• in respect of duty travel beginning at a location in Canada, the Canadian kilometric rate, that applied at the time the travel took place, as set out in Appendix B - Kilometric Rates - Modules 1, 2 and 3 of the NJC Travel Directive; and
• in respect of duty travel beginning at a location outside Canada, the kilometric rate set out in Appendix B - Kilometric Rates - Modules 1, 2 and 3 of the NJC Travel Directive for the foreign location at which the travel begins. (taux kilométrique)

an officer or a non-commissioned member of the Canadian Forces. (militaire)

the National Joint Council Travel Directive, as amended from time to time. (Directive sur les voyages du CNM)

for a Regular Force member:

• after the date of their most recent enrolment or transfer and until they are posted, the member’s permanent residence; or
• in any other case, the specific, permanent, physical location associated with the member’s position and where the member ordinarily performs their duties.

for a Reserve Force member:

• if the member is listed on a Reserve List that is not organized under section 17 of the National Defence Act (NDA) and the member is not serving on Class “B” or “C” Reserve Service, the member’s permanent residence; or

in any other case, the specific, permanent, physical location associated wit the member’s position and where the member ordinarily performs their duties.

Note: Reserve Lists are organized under section 17 of the NDA by Ministerial Organization Order (MOO). Verification of whether a Reserve List has been organized or not should be done using the relevant MOO. (lieu de travail permanent)

means the surrounding area that is within 100km direct road distance from the permanent workplace. For a permanent workplace that is in Canada, it includes only the surrounding area that is in Canada. (lieu de service)

a private motor vehicle and includes a motorcycle. (VP)

any meal that is consumed or provided at any military dining facility.(rations)

an electronic or paper document provided by the vendor indicating the item purchased or service rendered, the amount of money paid by the member, the payment date and currency. (reçu)

an officer who is of the substantive rank of:

• Colonel or above; or
• a legal officer, or
• a licensed medical or dental officer. (officiers supérieurs)
• an attachment - for less than 181 days - outside a member’s place of duty and includes duty travel for the purposes of that attachment; or
• a duty performed - for less than 181 days - at a temporary workplace and includes duty travel for the purposes of that duty. (service temporaire (ST))

a location — inside a place of duty — at which a member performs duty but does not include the member’s permanent workplace. (lieu de travail temporaire)

(T) (amended, effective 1 April 2024)

Chapter 3 - Application of the CFTDTI

3.01 application.

• on an attached posting; or
• in respect of CFTDTI Chapter 5 ( Travel Within Place of Duty ) only, ordered by an approving authority to work — or to be immediately available for work — during irregular hours inside the member’s place of duty; and
• in respect of TD, not entitled to any benefit under the Military Foreign Service Instruction other than under instruction 10.3.07 (Risk Allowance) at the location where the TD is performed.

(TB 9 December 2021, effective 1 March 2022)

• on Class A, B, or C Reserve Service;
• on an attached posting - not on TD - to an establishment position identified in a database designated by the Chief of the Defence Staff;
• on TD - not on an attached posting - away from their permanent workplace; or
• in respect of CFTDTI Chapter 5 (Travel Within Place of Duty) only, ordered by an approving authority to work — or to be immediately available for work during — irregular hours inside the member’s place of duty; and

3.015 Application - administration

For the purposes of paragraph 3.01(2)(b)(i), the designated database is the Canadian Forces Task Plans and Operations database.

3.016 Application - Sick Leave

The CFTDTI apply to a member who while on sick leave is authorized for medical or dental related travel outside their place of duty by an approving authority.

(TB 1 June 2017, effective 1st September 2017)

3.02 No application

The CFTDTI does not apply to a member:

• in respect of any travel, transportation or lodgings expenses for which the member is entitled to be reimbursed under CBI Chapter 208 (Relocation Benefits) or under the Canadian Armed Forces Relocation Directive (CAFRD);
• of the Reserve Force serving on Class “A”, “B”, or “C” Reserve Service, who refuses relocation benefits of any kind — except a benefit under CBI 208.997 (Separation Expense) — when offered relocation benefits for that Reserve Service;
• who is both in receipt of a benefit under CBI 208.997 (Separation Expense) and at their principal residence, as defined in that instruction; or
• who, except for a member subject to instruction 3.016 (Application – Sick Leave), is on leave in accordance with QR&O Chapter 16.

(T)(amended, effective 1 April 2024)

Chapter 4 - General Administration

4.01 special power of the chief of defence staff.

• Where in the CFTDTI a member has not received a benefit because the relevant circumstances, although not dissimilar to, were different from the circumstances established, the Chief of the Defence Staff may, if he or she considers it would be equitable and consistent with the purpose of the CFTDTI, approve the payment of all or part of that benefit.
• The Chief of the Defence Staff may delegate to any officer the Chief of the Defence Staff’s power under paragraph (1).

4.02 Special power - delegation

The officers in the positions of CMP, Director General Compensation and Benefits (DGCB), and DCBA have been delegated the Chief of the Defence Staff’s power under instruction 4.01 (Special Power of the Chief of the Defence Staff). The power cannot be subdelegated.

4.03 Duty travel - authorization

• (Requirements) An approving authority who authorizes duty travel shall do so in writing before the duty travel begins. For greater certainty, a member is not entitled to any benefit under the CFTDTI without prior, written authorization for duty travel from the approving authority. (amended, effective 15 June 2023)
• (Frequency) Subject to paragraph (1), an approving authority may authorize duty travel for the member once or any number of times (i.e. blanket authorization) during a year.

4.04 Duty travel - authorization - retroactive

An approving authority shall not authorize duty travel retroactively.

4.05 Financial authority

An approving authority shall become acquainted with, observe, and enforce:

• A-FN-100-002/AG-006, Delegation of Authorities for Financial Administration for the Department of National Defence (DND) and the Canadian forces (CF) ; and
• all other regulations, rules, orders and instructions that pertain to the performance of the approving authority’s duties including but not limited to those in relation to duty travel.

(C) (amended, effective 15 June 2023 )

4.06 Advances

• (Authority) Section 3 of the Accountable Travel and Moving Advance Regulations (Canadian Forces) provides that:

"The Chief of the Defence Staff may authorize the making of accountable advances of public funds to officers and men of the Canadian Forces who are required to travel on duty or move from one location to another, or who are authorized to move their dependants or furniture and effects, or both, as applicable, from one location to another, within existing regulations."

• (Authorization) Accountable advances in respect of CFTDTI benefits are authorized to be made to members who are required to travel on duty.
• prepaid from public funds; or
• payable with an Individual Designated Travel Card (IDTC); and
• in excess of one month’s foreseeable duty travel expenses unless it is impracticable to issue a monthly advance.
• (Recovery) Any travel advances issued to a member shall be recovered after the member returns from duty travel.

4.07 Overpayments

• (Duty To Recover) Every accounting officer is required to seek recovery of the amount of any overpayment from a member in accordance with QR&O article 201.05 (Financial Responsibilities of Accounting Officers).
• (Duty to Report And Refund) Paragraph (2) of QR&O article 203.04 (Overpayments) provides:

"If an officer or non-commissioned member accepts a payment in excess of the entitlement due, the officer or non-commissioned member shall report and refund the amount of the overpayment to the accounting officer of the base or other unit or element where the officer or non-commissioned member is present."

• an accounting officer’s duty to seek recovery of an overpayment; and
• a member’s duty to report and refund an overpayment.

4.08 No receipt

A member who is reasonably unable to submit a receipt in respect of an expense may submit a declaration in lieu of a receipt.

4.09 Currency conversions

• the exchange rate on a receipt - not a declaration - shall be used in respect of all money converted under the receipt;
• in the absence of an exchange rate on a receipt, the average Bank of Canada exchange rate - on the date of conversion - set out on the Bank of Canada website shall be used in respect of all money converted; and
• in the absence of both an exchange rate on a receipt and an average Bank of Canada exchange rate, the average exchange rate - being the average of the exchange rates on the first and final dates in a country - established by or under the authority of the Chief of the Defence Staff shall be used in respect of all money converted.
• (Conversion Gain) Any currency conversion gain obtained by a member shall be deducted from the duty travel claim.

4.10 Currency conversions - administration

For the purposes of paragraph 4.09(1)(c), the Director of Military Pay and Allowances Processing (DMPAP) publishes exchanges rates.

4.11 Member's duty travel responsibilities

A member shall:

• become acquainted with the CFTDTI;
• obtain advance authorization for duty travel;
• book duty travel through the DND contracted travel agency; (amended, effective 15 June 2023 )
• their IDTC - if the member is issued one - in accordance with FAM 1016-7-3 (Individual Travel Card); and
• government approved - or if unavailable, Canadian - suppliers, services, and products;
• submit duty travel claims - and receipts and necessary supporting documentation - within one year after the completion of the duty travel unless the circumstances disclose sufficient reasons for the delay and those reasons are endorsed by the CMP personally;
• manage duty travel expenses responsibly (e.g. cancel reservations as required, safeguard travel advances and funds provided, and make outstanding remittances promptly); and
• not seek payment under section 35(2) of the National Defence Act in respect of anything provided at no expense to the member.

4.12 Vehicle insurance

• obtain any insurance in respect of that vehicle; and
• permit any unauthorized driver to drive the vehicle.
• (Rental Vehicles - Deductible) The Crown is not responsible to pay any deductible insurance in respect of a rental vehicle.
• rental agencies listed in the PSPC Accommodation and Car Rental Directory (ACRD), as amended from time to time; and
• an IDTC or departmental travel expense card (DTEC).
• in the negotiated rates listed in the PSPC ACRD, as amended from time to time; and
• when paying for the rental vehicle with an IDTC or DTEC.
• (Rental Vehicles — IDTC/DTEC Policies) Before using an IDTC or DTEC to rent a vehicle on duty travel, a member shall review ADM (Fin CS) policies and procedures in respect of IDTC/DTEC vehicle insurance.
• (Rental Vehicles - Private Insurance) A member who is authorized to rent a vehicle on duty travel should always review their private insurance coverage with their private insurer before renting the vehicle.
• who uses an IDTC or DTEC to rent the vehicle shall not purchase CDW (because the IDTC or DTEC provides CDW coverage with zero deductible); and
• who does not use an IDTC to rent the vehicle shall purchase CDW.
• who rents the vehicle from a rental agency that is listed in the PSPC ACRD as amended from time to time, shall not purchase PL/PD (because the listing includes PL/PD); and
• who rents the vehicle from a non-listed rental agency shall purchase PL/PD.
• on duty travel outside Canada; and
• authorized to rent a vehicle and rents a vehicle.
• may purchase PAI at their own expense; and
• shall purchase PAI if a local law requires the purchase of PAI and CDW together.
• (PMV - Use of PMV) A member may be authorized to use a PMV on duty travel.
• the loss of or damage to a PMV on duty travel; and
• any deductible insurance payments in respect of a PMV used on duty travel.
• (PMV - Insurance Laws) A member is personally responsible to obtain private insurance for a PMV in accordance with local laws.
• (PMV - Private Insurance) A member should always review their private insurance coverage with their private insurer before using a PMV on duty travel.
• (PMV - Additional Insurance) If a member who is authorized to use a PMV on duty travel is required to purchase additional insurance to carry passengers for the purpose of that duty travel, then the member shall purchase that additional insurance.

4.13 Loyalty programs

• the member accrues loyalty benefits from an expense that is reimbursed under the CFTDTI;
• the accrual does not increase the expense;
• the member uses government approved services or products as instructed by the approving authority;
• the member’s duty travel is not made or altered for the purpose of accruing loyalty benefits;
• the member does not travel on a bulk claim; and
• the member’s expenses are not paid with a Fleet Card.
• A member on duty travel shall not be reimbursed the cost of loyalty benefits used to buy tickets or upgrades.

Chapter 5 - Travel within Place of Duty

Section 1 - Application Section 2 - Accommodation, Meals and Other Benefits Section 3 - Transportation Benefits

Section 1 - Application

5.01 application.

Subject to Chapter 3 (Application of CFTDTI), this Chapter applies to a member who is:

• on TD at a temporary workplace that is inside the member’s place of duty in Canada or outside of Canada; or (amended, effective 15 June 2023 )
• ordered by an approving authority to work - or to be immediately available for work - during irregular hours inside the member’s place of duty.

Section 2 - Accommodation, meals and other benefits

5.02 accommodation.

• whether suitable government and institutional accommodations are available at the temporary duty location;
• whether the member has a principal residence in the temporary duty location;
• the estimated duration of the member’s duty in the temporary duty location;
• the relative cost, safety and convenience of available accommodations in the temporary duty location; and
• the CF’s operational needs.
• in respect of commercial accommodations, non-commercial accommodations, and government and institutional accommodations, for actual and reasonable expenses; and
• in respect of a private accommodation, for an amount equal to the private non-commercial accommodation allowance for the member’s location, set out in the NJC Travel Directive Appendix C.
• accommodations that are both within the city rate limit for a single guest room and listed in the ACRD, as amended from time to time;
• accommodations that are within the city rate limit for a single guest room but not listed in the ACRD;
• accommodations listed in the ACRD above the city rate limit, and
• accommodations not listed in the ACRD and above the city rate limit.

5.03 Accommodation - administration

• (Application) This instruction applies to instruction 5.02 (Accommodation).
• to attend a conference - or seminar, training session, meeting, or public hearing - without interruption; or
• to be immediately available - at all times - near the member’s workplace.
• a senior officer and requests an accommodation other than those listed above;
• a personal staff officer to a member described in subparagraph (a) and is required stay in the same accommodation as that other member;
• posted to the National Investigation Service and the selection of government and institutional accommodations would compromise their duties;
• a CF authority who is conducting an investigation or conducting an audit which would be compromised by their occupying government and institutional accommodations (e.g. a flight safety accident investigator who is investigating an accident); or
• performing court martial duties.
• (Selection – PSPC ACRD) If government and institutional accommodations are unavailable or unsuitable, the approving authority is to first attempt to select an accommodation both within the city rate limit and the ACRD. If there are no accommodations available that meet both criteria, the approving authority will select a non-ACRD hotel within the city limit rates as their next option. Only when this is either not possible or practical will the approving authority consider options above city limit rates - first with the ACRD, and then any other accommodation.  When a member books accommodations, they shall attempt to secure an accommodation by adhering to the hierarchy indicated at CFTDTI 5.02(3) and request the government accommodation rate.
• (Selection - Member's Residence) Should a member possess a residence in the duty area, the approving authority shall consider the suitability of the member's residence as an accommodation for the temporary duty.
• (Selection - Length of Stay) If government and institutional accommodations are unavailable or unsuitable, an approving authority should consider a non-commercial accommodation for a duty period – in one location – greater than 30 days – if their costs do not exceed the cost of commercial accommodation.

(C)(amended, effective 1 April 2024)

5.04 Additional business expenses

A member is entitled to be reimbursed for actual and reasonable expenses:

• if government suppliers, services, and products cannot be obtained, for photocopies, word processing service, faxes, internet connections, renting and transporting necessary office equipment;
• for financial transactions - not exceeding the total value of the travel claim - and for services fees and charges, including Automated Banking Machine fees, government travel card use charges, credit/debit card use charges, acquiring travelers’ cheques, and cheque cashing fees; and
• for a safety deposit box when the use of a safety deposit box is reasonable.

(T) (amended, effective 15 June 2023 )

5.05 Additional business expenses - administration

To be issued.

5.06 Bottled water

If potable water is unavailable, a member is entitled to be reimbursed actual and reasonable expenses for reasonable amounts of bottled water, including reasonable bulk purchases of bottled water.

5.07 (Not Allocated)

5.08 currency conversions.

(Entitlement) A member is entitled to be reimbursed for actual and reasonable expenses in respect of:

• necessary currency conversion fees, provided that the amount of currency converted does not exceed the total value of the travel claim; and
• net currency conversion losses.
• (Digital Currency) A member is not entitled to any conversion or administrative fees related to the transfer of crypto or electronic currencies to or from a legally recognized national currency.

5.09 (Not Allocated)

5.10 excess baggage.

No entitlement.

5.11 (Not Allocated)

5.12 family care assistance.

A member is entitled to be reimbursed family care assistance expenses under CBI 209.335 (Family Care Assistance).

5.13 Family care assistance - administration

5.14 home communication, 5.15 not allocated, 5.16 incidental expense allowance.

A member - who is entitled under instruction 5.02 (Accommodation) - is entitled to an incidental expense allowance at the rate set out in the NJC Travel Directive for the location where the member was at the start of a day

5.17 (Not Allocated)

• prevents the member from having their normal meal; or
• compels the member to have a meal at public expense;
• an approving authority considers it reasonable in the circumstances for the member to have a meal — other than a mess dinner, mixed dining-in, or other similar event — at public expense; and
• the member pays for a meal.
• an approving authority orders a member to work through a normal meal hour and the member is thereby required to spend more for the meal than would otherwise be the case;
• an approving authority orders a member to attend, during a weekend or holiday, a conference - or seminar, training session, meeting, or public hearing - and no free meal is provided by the host to the member;
• a member-paid meal is an integral part of the proceedings; or
• there is no available meal facility (i.e. lunch room) for the member to eat a meal brought from home;
• an approving authority orders a member - who regularly works a 1900 to 0700 hour shift - to carry out certain duties between 2300 and 0300 hours which prevent the member from having lunch;
• a member is on ration strength, is prevented by duty from having a meal on rations, and is not provided a box lunch; and
• an approving authority orders several members to collectively perform duty outside their permanent workplace and determines that the performance of that duty is enhanced by their staying together over a normal meal period.
• (No Entitlement - Adequate Kitchen Facilities Available) When a member has been informed in advance that a venue has the capacity to preserve, heat and consume their meal, the member is required to bring their own meal and is not entitled to allowance under this instruction.

5.19 Meals - administration

• (Application) This instruction applies to instruction 5.18 (Meals).
• (Meal Breaks) Every superior officer shall - unless it is exceptionally unreasonable to do so - provide a meal break to a member approximately midway through a regular work period or shift for the member to obtain a meal at the member’s expense.
• (Meals - Delay) A reasonably delayed meal hour does not by itself create an entitlement to a meal at Crown expense.
• (Shifts) In respect of regular shifts, the meal sequence of breakfast, lunch and dinner commences at the start of a shift.
• (Rations) Rations that are available at public expense shall be utilized.

(C) (amended, effective 1 March 2022)

Section 3 - Transportation benefits

5.20 general.

• to and from their permanent workplace on a daily basis; and
• in respect of a mess dinner, mixed dining-in, or other similar event.
• the relative cost and efficiency of available modes of transportation during the duty travel;
• the conditions of road transportation and all other modes of transportation - in the duty travel area;
• forecasted weather conditions during the duty travel;
• the preferred transportation for short, local trips is by bus, taxi, shuttle, and other local transportation services;
• the CF’s operational needs;
• an intermediate sedan is the standard rental vehicle across government;
• the member’s safety and convenience;
• the amount of baggage or supplies that the member is required to transport;
• the suitability and availability of a Crown vehicle; and
• any other factor that is immediately relevant to the duty travel requirement.
• (Home Outside Place of Duty) In this Section, for the purposes of calculating a direct road distance from a member’s home, a home that is located outside the member’s place of duty is deemed to be located at the nearest point to the member’s home on the geographical boundary of that place of duty.

5.21 General - administration

• (Application) This instruction applies to instruction 5.20 (General).
• (Direct Distance) A member on duty travel shall use the most direct, safe, practical route when travelling even though the member may only be reimbursed for the direct road distance.
• (Insurance) Insurance requirements for different modes of transportation is described in paragraph 4.12 (Vehicle Insurance).

5.22 (Not allocated)

5.23 (not allocated), 5.24 recall to work.

Subject to instruction 5.20 (General), a member who is recalled from home to the member’s workplace is - if the recall is the second trip to the workplace in a 24 hour period - entitled to be reimbursed:

• in respect of a member using a PMV, two times the kilometric rate for the direct road distance between the member’s home and the workplace; and
• in respect of a member using local transportation - including buses, subways, commuter trains, taxis, bridge tolls, docking fees, and other transportation charges - authorized by the approving authority ordering the recall, the member’s actual and reasonable expenses including gratuities.

5.25 (Not Allocated)

5.26 disruption - irregular hours.

• an approving authority orders the member to work irregular hours one day;
• the irregular hours disrupt the member’s regular travel to and from their permanent workplace that day; and
• no alternative transportation is provided to the member at public expense.
• (Amount) The amount of reimbursement is the amount of the formula (A – B) where:
• A is cost of disrupted travel including gratuities; and
• B is the cost of regular travel to and from the permanent workplace on a daily basis.

5.27 (Not Allocated)

5.28 disruption - temporary workplace change.

• an approving authority ordered the member to work at a temporary workplace instead of the member’s permanent workplace;
• the member was not advised - in writing and at least 30 days beforehand - of the workplace change;
• the workplace change disrupts the member’s regular travel to and from their permanent workplace; and
• no alternative transportation is provided at public expense to the member.
• (Amount) The daily amount of reimbursement is limited to the amount of the formula ((A + B) – (C + D)) where:
• A is the kilometric rate for the direct road distance to the temporary workplace from the member’s home;
• B is the parking expense at the temporary workplace;
• C is the kilometric rate for the direct road distance to the permanent workplace from the member’s home on a daily basis; and
• D is the parking expense at the permanent workplace.

5.29 (Not Allocated)

5.30 air travel, 5.31 (not allocated).

No Entitlement.

5.33 (Not Allocated)

5.34 crown vehicles.

Subject to paragraph 5.20(2) (Selection), a member who uses a Crown vehicle on duty travel is entitled to be reimbursed for actual and reasonable expenses for:

• fuelling the vehicle;
• parking the vehicle; and
• if the approving authority ordered the rental of a satellite navigation system for use in the vehicle, renting that system.

5.35 Crown vehicles - administration

• (Application) This instruction applies to instruction 5.34 (Crown Vehicles).
• (Maximum Distance) Except when unusual operational imperatives demand otherwise, an approving authority shall not require a member to drive on duty travel more than 500 kilometres per day during regular work hours.

5.36 Rental vehicles

Subject to paragraph 5.20(2) (Selection), a member who rents a vehicle for duty travel is entitled to be reimbursed actual and reasonable expenses for:

• renting the vehicle, not including any insurance except as specified under subparagraphs (e), (f) or (g);
• fuelling the vehicle, not including rental agency refuelling at the time of return;
• parking the vehicle;
• if the approving authority ordered the rental of a satellite navigation system for use in the vehicle, renting that system;
• if an IDTC was not used to rent the vehicle, CDW;
• if the vehicle is rented from a rental agency that is not listed in the PSPC Accommodation and Car Rental Directory , as amended from time to time, PL/PD, and — for greater certainty — if that vehicle is rented outside Canada, $1 million US or equivalent in the currency of the country where the vehicle rental is approved, for PL/PD; and
• if a local law requires the purchase both of PAI and of CDW, that joint insurance.

5.37 Rental vehicles - administration

• (Application) This instruction applies to instruction 5.36 (Rental Vehicles).
• (Insurance) A member who rents a vehicle for the purposes of duty travel shall read paragraphs (1) to (9) of instruction 4.12 (Vehicle Insurance).

(C) (amended, effective 15 June 2023)

5.38 PMV - passenger

5.39 (not allocated), 5.40 pmv - driver.

• the kilometric rate for the direct road distance;
• the actual and reasonable parking expenses during the duty travel;
• if the member is required to purchase additional insurance to carry passengers for business purposes, the actual and reasonable expenses of that additional insurance;
• if the member is driven to or picked up from a public carrier terminal, a car rental agency or the DND provided transportation location, the kilometric rate based on the most direct distance to and from the public carrier terminal and the principal residence, for each round trip; and
• actual and reasonable parking expenses where an approving authority determines that it is practical and economical to leave a PMV at the public carrier’s terminal during the period of temporary duty.
• the kilometric rate for the direct road distance, and
• as determined by a method established under the authority of the CDS, the cost of the more economical and practical mode of transportation.
• (Crown Vehicle) An approving authority shall deny a member's request to use a PMV under paragraph (2) if a Crown vehicle is both available and suitable for that travel.

5.41 PMV - driver - administration

• (Application) This instruction applies to instruction 5.40 (PMV - Driver).
• (Cost Comparison) The cost comparison required under paragraph 5.40(2)(b) shall be calculated in a manner determined by and on a form issued by the DGCB.
• (Refusal of request) A member cannot be ordered and is never obliged to use a PMV for duty travel.
• (Crown Liability) Paragragh 4.12(11) provides information on Crown liability to members who use their PMV for duty travel.

5.42 Taxis, buses, etc

Subject to paragraph 5.20(2) (Selection), a member who uses a taxi, bus, or other local transportation, including other ride sharing services such as UBER in locations where they are legal/regulated, on duty travel is entitled to be reimbursed actual and reasonable travel expenses and gratuities.  Gratuities shall not exceed 15% and receipts are only required for expenses in excess of $12 or local currency equivalent.

5.43 Taxis, buses, etc - administration

• (Application) This instruction applies to instruction 5.42 (Taxis, Buses, Etc.).
• A member shall be provided with the necessary prepaid tickets whenever possible.

5.44 Other Modes of Transportation

Subject to paragraph 5.20(2) (Selection), other modes of transportation — including a snowmobile, boat, personal aircraft, and All Terrain Vehicle — may be authorized for use on duty travel when these modes are safe, economical, and practical. A member authorized to use these other modes of transportation is entitled to be reimbursed:

• in respect of a calculable direct road distance, at the kilometric rate for that distance; and
• in respect of an incalculable direct road distance, at the kilometric rate for the actual or most reasonable distance travelled.

(T) ) (amended, effective 15 June 2023 )

5.45 (Not Allocated)

5.46 miscellaneous travel fees, 5.47 not allocated, chapter 6 - travel outside the place of duty and no overnight stay.

Section 1 - Application Section 2 - Accommodation, Meals, and Other Benefits Section 3 - Transportation Benefits

6.01 Application

Subject to Chapter 3 (Application of CFTDTI), this Chapter applies to a member who:

• is on TD or on an attached posting;
• is travelling between their place of duty and another duty location; and
• is not authorized to occupy accommodations overnight.

6.02 Accommodation

6.03 (not allocated), 6.04 additional business expenses.

• for a passport — and passport photo, visas, and other international documents — that are determined as necessary by a superior officer or Global Affairs Canada; (amended, effective 15 June 2023 )

6.05 Additional business expenses - administration

6.06 bottled water.

If potable water is unavailable, a member is entitled to be reimbursed for actual and reasonable expenses for reasonable amounts of bottled water, including reasonable bulk purchases of bottled water.

6.07 (Not Allocated)

6.08 currency conversions, 6.09 currency conversions - administration, 6.10 excess baggage.

A member is entitled to be reimbursed for actual and reasonable expenses for checked baggage if all of the following conditions are satisfied:

• the baggage cannot be checked with the member for free;
• personal equipment — as defined in section 2 of the National Defence Act ; and
• any other CF-issued equipment:
• the baggage weighs less than 100 kilograms or less than any other greater weight that the Chief of the Defence Staff, or an officer designated by the Chief of the Defence Staff, determines after consideration of operational requirements; and
• the approving authority approves the checking-in — for service reasons — of the baggage.

6.11 Excess baggage - administration

• (Application) This instruction applies to instruction 6.10 (Excess Baggage).
• (Authority) The persons authorized to make a determination under paragraph 6.10(c) are the CMP, the DGCB, and the DCBA. Requests for approval shall be forwarded through the chain of command to DCBA.

6.12 Family care assistance

(T) (9 December 2021, effective 1 March 2022)

6.13 Family care assistance - administration

Not Applicable.

6.14 Home communication

A member is entitled to be reimbursed for actual and reasonable telephone call expenses beyond what is normally covered under their regular personal phone plan provided the following conditions are satisfied:

• the member experiences an emergency necessitating that they immediately inform another person of their circumstances; or
• the member’s schedule to return from duty travel is changed; and
• the member phones their home — or their workplace in their place of duty or their emergency contact — to tell of the emergency and/or change.

6.15 (Not Allocated)

6.16 incidental expense allowance, 6.17 (not allocated), 6.18 meal allowances.

• (Entitlement -Full Day of Duty Travel) Subject to paragraph (4), a member who, for a full day, is on duty travel is entitled - except in respect of any meal that is provided at no expense to the member - to a breakfast, lunch, and dinner allowance.
• if the member departs home on duty travel before 0630 hours local time; or
• if the member arrives home from duty travel after 0800 hours local time;
• a lunch allowance, if the member is on duty travel between 1130 and 1300 hours local time; and
• if the member departs home on duty travel before 1800 hours local time; or
• if the member arrives home from duty travel after 1800 hours local time.
• (Local Time — Less Than A Full Day) Local time means the time at the place of departure.
• (No Entitlement — Member Requests To Use PMV) A member who requests to use a PMV on duty travel under paragraph 6.40(2) (Member Requests To Use PMV) is not entitled to any meal allowance in excess of what the member would have received had the member used a more economical mode of transportation determined by the approving authority.
• (Amount) The amounts of the breakfast, lunch, and dinner allowances in respect of a member’s location are set out in the NJC Travel Directive.
• (Meal Supplement) When a member has incurred out-of-pocket expenses to supplement a meal provided, the actual incurred cost, excluding cost for alcohol, shall be reimbursed, based on receipts, up to the applicable meal allowance.

6.19 Meal allowances - administration

• (Application) This instruction applies to instruction 6.18 (Meal allowances).
• (Example) This is an example of local time: a member who departs CFB Halifax at 1030 hours local time and arrives in CFB Ottawa at 1230 hours local time is entitled to a lunch allowance because the arrival in Ottawa is at 1330 hours local time in Halifax.

Section 3 - Transporation benefits

6.20 general.

• (No Entitlement) There is no entitlement for a member to be reimbursed any expenses for travel to and from their permanent workplace on a daily basis.
• the conditions of road transportation and all other modes of transportation — in the duty travel area;
• seat selection fee for commercial, private and/or chartered carriers;
• charge for baggage when not provided free of charge to CAF members; and
• public carrier ticket “change fee” for legitimate authorized official government purposes.

6.21 (Not Allocated)

6.22 (not allocated), 6.23 (not allocated), 6.24 recall to workplace, 6.25 (not allocated), 6.26 disruption - irregular hours, 6.27 (not allocated), 6.28 disruption - temporary workplace change, 6.29 (not allocated), 6.30 air travel.

• (General) The standard for air travel is economy class. The lowest available airfares appropriate to particular itineraries shall be sought and bookings shall be made as far in advance as possible.
• who is ordered by an approving authority to travel in economy class, is entitled to travel and to be reimbursed for actual and reasonable expenses for that economy class travel; and
• in any other case, when authorized by an approving authority, is entitled to travel and to be reimbursed in accordance with Treasury Board Special Travel Authorities, as amended from time to time.
• (Other members) Subject to paragraph 6.20(2) a member – who is not a senior officer – is entitled to travel in economy class and to be reimbursed for actual and reasonable expenses for that travel.

6.31 Air travel - administration

• (Application) This instruction applies to instruction 6.30 (Air Travel).
• (Special Entitlements – Senior Officers) The DGCB’s letter Summary of Special Entitlements - Senior Officers provides additional administrative information on special entitlements for senior officers.

Subject to paragraph 6.20(2) (Selection), a member is entitled both to travel in the class immediately higher than an undiscounted economy class (e.g. to travel on VIA 1 Business class) and to be reimbursed for actual and reasonable expenses for that travel.

6.33 (Not Allocated)

6.34 crown vehicles.

Subject to paragraph 6.20(2) (Selection), a member who uses a Crown vehicle is entitled to be reimbursed for actual and reasonable expenses for:

6.35 Crown vehicles - administration

• (Application) This instruction applies to instruction 6.34 (Crown Vehicles).

6.36 Rental vehicles

Subject to paragraph 6.20(2) (Selection), a member who rents a vehicle on duty travel is entitled to be reimbursed actual and reasonable expenses for:

• renting the vehicle, not including any insurance except as specified under subparagraphs (e), (f), or (g);

6.37 Rental vehicles - administration

• (Application) This instruction applies to instruction 6.36 (Rental Vehicles).

6.38 PMV - passenger

• D is the distance travelled;
• P is the distance travelled as a passenger in any vehicle with another person who is reimbursed at public expense for travelling that distance; and
• KR is the kilometric rate.
• A member who is a passenger in a PMV and travelling with another member that has requested to use that PMV in accordance with paragraph 6.40(2), will travel under the same conditions and will be entitled to the same benefits as calculated for the driver except for the kilometric allowance.

6.39 (Not Allocated)

6.40 pmv - driver, 6.41 pmv - driver - administration.

• (Application) This instruction applies to instruction 6.40 (PMV — Driver).
• (Cost Comparison) The cost comparison required under paragraph 6.40(2)(b) shall be calculated in a manner determined by and on a form issued by the DGCB.
• (Meal Allowances) Paragraph 6.18(4) (No Entitlement — Member Requests To Use PMV) disentitles a member to some meal allowances if the member requests to use a PMV — rather than a more economical mode of transportation — and uses that PMV on duty travel.

6.42 Taxis, buses, etc

Subject to paragraph 6.20(2) (Selection), a member who uses a taxi, bus, or other local transportation, including other ride sharing services such as UBER in locations where they are legal/regulated, on duty travel is entitled to be reimbursed actual and reasonable travel expenses and gratuities.  Gratuities shall not exceed 15% and receipts are only required for expenses in excess of $12 or local currency equivalent.

6.43 (Not Allocated)

6.44 other modes of transportation.

Subject to paragraph 6.20(2) (Selection), other modes of transportation — including a snowmobile, boat, personal aircraft, and All Terrain Vehicle — may be authorized for use on duty travel when these modes are safe, economical, and practical. A member authorized to use these other modes of transportation is entitled to be reimbursed:

6.45 (Not Allocated)

6.46 miscellaneous travel fees.

Subject to paragraph 6.20(2) (Selection), a member is entitled to be reimbursed for actual and reasonable expenses in respect of:

• facility improvement fees that are not included in the fare (e.g. itemized airport, train station, bus station, and other similar facilities’ improvement fees);
• facility departure fees that are not included in the fare (e.g. itemized airport, train station, bus station, and other similar facilities’ departure fees); and
• other mandatory fees that are required by law or otherwise in order for the member to travel (e.g. docking fees, road and bridge tolls, ferry charges, and other fees).

6.47 (Not Allocated)

Chapter 7 - travel in canada and continental usa and overnight stay.

Section 1 - Application Section 2 - Accommodation, Meals, and Other Benefits Section3 - Transportation Benefits

7.01 Application

• is travelling between their place of duty and another duty location, both of which are in Canada or the Continental United States of America (CANUS); and
• is authorized to occupy accommodations overnight.

7.02 Accommodation

• in respect of commercial accommodations, non-commercial accommodations, government and institutional accommodations, for actual and reasonable expenses; and
• in respect of a private accommodation, for an amount equal to the “private non-commercial accommodation allowance” for the member’s CANUS location, set out in the NJC Travel Directive Appendix C.
• accommodations that are both within the “city rate limit” for a single guest room and listed in the ACRD, as amended from time to time;
• accommodations that are within the “city rate limit” for a single guest room but not listed in the ACRD;
• accommodations listed in the ACRD above the “city rate limit”, and
• accommodations not listed in the ACRD and above the “city rate limit”.

7.03 Accommodation - administration

• (Application) This instruction applies to instruction 7.02 (Accommodation).
• a personal staff officer to a member described in subparagraph (a) and should stay in the same accommodation as that other member;
• (Selection — PSPC ACRD) If government and institutional accommodations are unavailable or unsuitable, the approving authority is to first attempt to select an accommodation both within the city rate limit and the ACRD. If there are no accommodations available that meet both criteria, the approving authority will select a non-ACRD hotel within the city limit rates as their next option. Only when this is either not possible or practical will the approving authority consider options above city limit rates – first with the ACRD, and then any other accommodation. When a member books accommodations, they shall attempt to secure an accommodation by adhering to the hierarchy indicated at instruction 7.02(3) and request the government accommodation rate.
• (Selection – Length of Stay) If government and institutional accommodations are unavailable or unsuitable, an approving authority should consider a non-commercial accommodation for a duty period – in one location – greater than 30 days – if their costs do not exceed the cost of commercial accommodation.
• (Reasonable - Example #1) A member posted in Ottawa is on duty travel in Edmonton. The approving authority selects a listed accommodation in Edmonton that charges $120 daily for a single room, and the accommodation is available. The member stays at another accommodation in Edmonton and incurs a daily charge of $160. The member’s $160 expense is unreasonable; the member should only be reimbursed $120.
• (Reasonable - Example #2) A member posted in Halifax is on duty travel in Los Angeles. Assume that: a) the foreign city rate limit for Los Angeles is $200; b) there are no listed accommodations available; and c) the only accommodation available costs $500. The approving authority selects the only available accommodation, and the member pays $500 to stay there. The member’s $500 expense is reasonable.

7.04 Additional business expenses

• for a passport — and passport photo, visas, and other international documents — that are determined as necessary by a superior officer or Global Affairs Canada. (amended, effective 15 June 2023 )

7.05 Additional business expenses - administration

7.06 bottled water, 7.07 (not allocated), 7.08 currency conversions, 7.09 currency conversions - administration, 7.10 excess baggage.

• personal equipment - as defined in section 2 of the National Defence Act, and
• any other CF-issued equipment;
• the baggage weighs less than 100 kilograms - or less than any other greater weight that the Chief of the Defence Staff, or an officer designated by the Chief of the Defence Staff, determines after consideration of operational requirements; and
• the approving authority approves the checking-in - for service reasons - of the baggage.
• (Storage) A member who is entitled to be reimbursed under paragraph (1) is entitled to be reimbursed actual and reasonable temporary storage for their baggage expenses during shipment.

7.11 Excess baggage - administration

• (Application) This instruction applies to instruction 7.10 (Excess Baggage).
• (Authority) The persons authorized to make a determination under paragraph 7.10(1)(c) are the CMP, the DGCB, and the DCBA. Requests for approval shall be forwarded through the chain of command to DCBA.

7.12 Family care assistance

7.13 family care assistance - administration, 7.14 home communication.

• the member experiences an emergency necessitating that they immediately inform another person of their circumstances, or
• the member phones their home — or their workplace in their place of duty or their emergency contact — to tell of the emergency and/or the change.

7.15 (Not Allocated)

7.16 incidental expense allowance.

• (Entitlement) Subject to paragraph (3), a member who is on duty travel overnight is entitled to an incidental expense allowance for each day the member is on duty travel.
• (Interpretation) For greater certainty, a gym - or spa or fitness centre fee - incurred by a member who is on duty travel is an incidental expense.
• the member is on adventure training authorized by or under the authority of the Chief of the Defence Staff;
• with the exception of sick leave granted under QR&O article 16.16 (Sick Leave), the member is on leave under QR&O chapter 16 (Leave);
• the member is in hospital; or
• deployed - in the field - on operations or training exercises of 24 hours or longer duration, or
• aboard a ship — or submarine — that is out of port for more than 24 hours.
• 3.1 (No Entitlement – Member Requests to Use PMV) A member who requests to use a PMV on duty travel under paragraph 7.40(2) (Member Requests to Use PMV) is not entitled to an incidental expense allowance in excess of what the member would have received had the member used a more economical mode of transportation as determined by the approving authority.
• in respect of the first 30 days of duty travel, 100% of the rate set out in the NJC Travel Directive for the member’s location at the start of each day; and
• in respect of the 31st and any subsequent day of duty travel, 75% of the rate set out in the NJC Travel Directive for the member’s location at the start of the day.

7.17 Incidental expense allowance - administration

• (Application) This instruction applies to instruction 7.16 (Incidental Expense Allowance).
• (Purpose) An incidental expense allowance is an allowance for various and sundry inconveniences arising from duty travel.

7.18 Meal allowances

• (Entitlement - Full Day of Duty Travel) Subject to paragraph (4), a member who, for a full day, is on duty travel is entitled - except in respect of any meal that is provided at no expense to the member - to a breakfast, lunch, and dinner allowance.
• if the member departs home on duty travel before 0630 hours local time, or
• if the member arrives home from duty travel after 0800 hours local time.
• a lunch allowance, if the member is on duty travel between 1130 hours and 1300 hours local time; and
• if the member departs home on duty travel before 1800 hours local time, or
• (Local Time - Less Than A Full Day) Local time means the time at the place of departure.
• (No Entitlement - Member Requests To Use PMV) A member who requests to use a PMV on duty travel under paragraph 7.40(2) (Member Requests To Use PMV) is not entitled to any meal allowance in excess of what the member would have received had the member used a more economical mode of transportation determined by the approving authority.
• for the first 30 days of duty travel, 100% of the rate set out in the NJC Travel Directive for the member’s location;
• from the 31 st day up to and including the 120 th day of duty travel, 75% of the rate set out in the NJC Travel Directive for the member’s location;
• for the 121 st and any subsequent day of duty travel, 50% of the rate set out in the NJC Travel Directive for the member’s location.

7.19 Meal allowances - administration

• (Application) This instruction applies to instruction 7.18 (Meal Allowances).
• (No Entitlement) Paragraph 7.18(4) (No Entitlement - Member Requests To Use PMV) disentitles a member to some meal allowances if the member requests to use a PMV - rather than a more economical mode of transportation - and uses that PMV on duty travel.

7.20 General

7.21 (not allocated), 7.22 (not allocated), 7.23 (not allocated), 7.24 recall to workplace, 7.25 (not allocated), 7.26 disruption - irregular hours, 7.27 (not allocated), 7.28 disruption - temporary workplace change, 7.29 (not allocated), 7.30 air travel.

• (Other members) Subject to paragraph 7.20(2) a member – who is not a senior officer – is entitled to travel in economy class and to be reimbursed for actual and reasonable expenses for that travel.

7.31 Air travel - administration

• (Application) This instruction applies to instruction 7.30 (Air Travel).

Subject to paragraph 7.20(2) (Selection), a member is entitled both to travel in the class immediately higher than an undiscounted economy class (e.g. to travel on VIA 1 business class) and to be reimbursed for actual and reasonable expenses for that travel.

7.33 (Not Allocated)

7.34 crown vehicles.

Subject to paragraph 7.20(2) (Selection), a member who uses a Crown vehicle on duty travel is entitled to be reimbursed actual and reasonable expenses for:

7.35 Crown vehicles - administration

• (Application) This instruction applies to instruction 7.34 (Crown Vehicles).

7.36 Rental vehicles

Subject to paragraph 7.20(2) (Selection), a member who rents a vehicle on duty travel is entitled to be reimbursed actual and reasonable expenses for:

• renting the vehicle, not including any insurance except as specified under subparagraphs (e), (f), or (g); (amended, effective 15 June 2023 )
• if an IDTC was not used to rent the vehicle, CDW; and
• if the vehicle is rented from a rental agency that is not listed in the PSPC Accommodation and Car Rental Directory , as amended from time to time, PL/PD, and - for greater certainty - if that vehicle is rented outside Canada, $1 million US in PL/PD; and
• if a local law requires the purchase both of Personal Accident Insurance and of CDW, that joint insurance.

7.37 Rental vehicles - administration

• (Application) This instruction applies to instruction 7.36 (Rental Vehicles).

7.38 PMV - passenger

• A member who is a passenger in a PMV and travelling with another member that has requested to use that PMV in accordance with paragraph 7.40(2), will travel under the same conditions and will be entitled to the same benefits as calculated for the driver except for the kilometric allowance.

7.39 (Not Allocated)

7.40 pmv - driver.

• actual and reasonable parking expenses where an approving authority determines that it is practical and economical to leave a PMV at the public carrier's terminal during the period of temporary duty.
• as determined by a method established under the authority of the CDS, the cost of the more economical and practical mode of transportation; and
• if the member is required to purchase additional insurance to carry passengers for business purposes, the actual and reasonable expenses of that additional insurance.

7.41 PMV - driver - administration

• (Application) This instruction applies to instruction 7.40 (PMV - Driver).
• (Cost Comparison) The cost comparison required under paragraph 7.40(2)(a)(ii) shall be calculated in a manner determined by and on a form issued by the DGCB.
• (Form) A member who requests to use a PMV shall complete the form in Annex A to the CFTDTI and submit it to an approving authority for approval if the direct road distance is greater than 500 kilometres.
• during travel to and from destination, the CFTDTI applies only for the number of travel days for travel to and for travel from the destination that would have applied had the member travelled using the more economical and practical mode of transportation selected by the approving authority; and
• the maximum total amount reimbursed for travel to and return from the destination is determined by CFTDTI 7.40(2) (Member Requests To Use PMV).
• (Members of the Reserve Force) In respect of a member on Class "A" Reserve Service who will proceed on temporary duty where they will be on Class "B" Reserve Service, the approving authority must consider article 9.07 (Class "B" Reserve Service) of the QR&O before determining the member’s request to use PMV rather than the mode of transportation selected in accordance with paragraph 7.20(2) (Selection).
• (Class “A” Reserve Service) An approving authority shall not authorize PMV travel for a member of the Reserve Force proceeding on Class “A” Reserve Service for the duration of the duty travel when the distance exceeds 500 kilometres one-way.

7.42 Taxis, buses, etc

Subject to paragraph 7.20(2) (Selection), a member who uses a taxi, bus, or other local transportation, including other ride sharing services such as UBER in locations where they are legal/regulated, on duty travel is entitled to be reimbursed actual and reasonable travel expenses and gratuities.  Gratuities shall not exceed 15% and receipts are only required for expenses in excess of $12 or local currency equivalent.

7.43 (Not Allocated)

7.44 other modes of transportation.

Subject to paragraph 7.20(2) (Selection), other modes of transportation — including a snowmobile, boat, personal aircraft, and All Terrain Vehicle — may be authorized for use on duty travel when these modes are safe, economical and practical. A member authorized to use these other modes of transportation is entitled to be reimbursed:

7.45 (Not Allocated)

7.46 miscellaneous travel fees.

Subject to paragraph 7.20(2) (Selection), a member is entitled to be reimbursed for actual and reasonable expenses in respect of:

7.47 (Not Allocated)

Chapter 8 - international travel and overnight stay, 8.01 application.

• a place of duty in CANUS and one or more duty locations outside CANUS;
• a place of duty outside CANUS and one or more duty locations inside CANUS; or
• a place of duty outside CANUS and one or more duty locations outside CANUS; and

8.015 Application - administration

The approving authorities for travel from CANUS to overseas are specified in the Delegation of Authorities for Financial Administration for the Department of National Defence (DND) and the Canadian Forces document.

8.02 Accommodation

• accommodations listed in the ACRD above the “city rate limit”; and

8.03 Accommodation - administation

• (Application) This instruction applies to instruction 8.02 (Accommodation).
• (Selection – PSPC ACRD) If government and institutional accommodations are unavailable or unsuitable, the approving authority is to first attempt to select an accommodation both within the city rate limit and the ACRD. If there are no accommodations available that meet both criteria, the approving authority will select a non-ACRD hotel within the city limit rates as their next option. Only when this is either not possible or practical will the approving authority consider options above city limit rates – first with the ACRD, and then any other accommodation.  When a member books accommodations, they shall attempt to secure an accommodation by adhering to the hierarchy indicated at CFTDTI 8.02 (3) and request the government accommodation rate.
• (Selection – Member's residence) Should a member possess a residence in the duty area, the approving authority shall consider the suitability of the member's residence as an accommodation for the temporary duty
• (Reasonable - Example #1) A member posted in Geilinkirchen is on duty travel in Ottawa. The approving authority selects a listed accommodation that charges $150 daily for a single room, and the accommodation is available. The member stays at another accommodation and incurs a daily charge of $250. The member’s $250 expense is unreasonable; the member should only be reimbursed $150.
• (Reasonable — Example #2) A member in Geilinkirchen is on duty travel in Paris. Assume that: a) the foreign city rate limit for Paris is $307; b) there are no listed accommodations available; and c) the only accommodation available costs $650. The approving authority selects the only available accommodation, and the member pays $650 to stay there. The member’s $650 expense is reasonable.

8.04 Additional business expense

8.05 additional business expenses - administration, 8.06 bottled water, 8.07 (not allocated), 8.08 currency conversions, 8.09 currency conversions - administration, 8.10 excess baggage, 8.11 excess baggage - administration.

• (Application) This instruction applies to instruction 8.10 (Excess Baggage).
• (Authority) The persons authorized to make a determination under paragraph 8.10(1)(c) are the CMP, the DGCB, and the DCBA. Requests for approval shall be forwarded through the chain of command to DCBA.

8.12 Family care assistance

8.13 family care assistance - administration, 8.14 home communication.

• member experiences an emergency necessitating that they immediately inform another person of their circumstances, or
• in respect of a satellite telephone call, for a five-minute personal call once every three days;
• in respect of a cellular telephone, if the cost is not covered under the members normal phone travel plan, for a 10-minute personnel call once every three days. Where the member is charged an additional daily rate to access their domestic phone plan while travelling abroad, the cost of the daily rate for one day of every three days is reimbursable; and
• in any other case, for a 10-minute personal call once every three days, or when a member buys a travel plan for their cellular phone or is charged a daily fee for using their cellular phone outside Canada, they are entitled to the cost of one day for the plan once every three days.

8.15 (Not Allocated)

8.16 incidental expense allowance.

• aboard a ship - or submarine - that is out of port for more than 24 hours.
• 3.1 (No Entitlement – Member Requests To Use PMV) A member who requests to use a PMV on duty travel under paragraph 8.40(2) (Member Requests To Use PMV) is not entitled to an incidental expense allowance in excess of what the member would have received had the member used a more economical mode of transportation determined by the approving authority.

8.17 Incidental expense allowance - administration

• (Application) This instruction applies to instruction 8.16 (Incidental Expense Allowance).

8.18 Meal allowances

• (No Entitlement - Member Requests To Use PMV) A member who requests to use a PMV on duty travel under paragraph 8.40(2) (Member Requests To Use PMV) is not entitled to any meal allowance in excess of what the member would have received had the member used a more economical mode of transportation determined by the approving authority.
• from the 31 st day up to and including the 120 th day of duty travel , 75% of the rate set out in the NJC Travel Directive for the member’s location; and

8.19 Meal allowances - administration

• (Application) This instruction applies to instruction 8.18 (Meal Allowances).
• (No Entitlement) Paragraph 8.18(4) (No Entitlement - Member Requests To Use PMV) disentitles a member to some meal allowances if the member requests to use a PMV - rather than a more economical mode of transportation - and uses that PMV on duty travel.

8.20  General

• public carrier ticket "change fee" for legitimate authorized official government purposes.

8.21 (Not Allocated)

8.22  (not allocated), 8.23  (not allocated), 8.24  recall to workplace, 8.25 (not allocated), 8.26  disruption - irregular hours, 8.27 (not allocated), 8.28  disruption - temporary workplace change, 8.29 (not allocated), 8.30  air travel.

• in any other case, when authorized by an approving authority, is entitled to travel and to be reimbursed in accordance with Treasury Board Special Travel Authorities , as amended from time to time.
• in respect of a flight or series of flights in which the total travelling time — from takeoff at the first airport to landing at the last airport — is nine or more hours without an overnight stay during those hours, entitled both to travel in business class and to be reimbursed for actual and reasonable expenses for that travel; and
• in any other case, entitled both to travel in economy class and to be reimbursed for actual and reasonable expenses for that travel.

8.31  Air travel - administration

• (Application) This instruction applies to instruction 8.30 (Air Travel).
• (Economy Class Travel - Senior Officers) An approving authority may order a senior officer to travel in economy class if both the duty travel is imperative and there are insufficient funds for business class travel.
• (Business Class Travel - Other Members) An approving authority determines whether a member - who is not a senior officer - travels in business class non-stop under paragraph 8.30(2)(a) or travels in economy class with one or more overnight stays under paragraph 8.30(2)(b).

8.32  Train

Subject to paragraph 8.20(2) (Selection), a member is entitled both to travel in the class immediately higher than an undiscounted economy class (e.g. to travel on a VIA 1 business class equivalent) and to be reimbursed for actual and reasonable expenses for that travel.

8.33 (Not Allocated)

8.34  crown vehicles.

Subject to paragraph 8.20(2) (Selection), a member who uses a Crown vehicle on duty travel is entitled to be reimbursed for actual and reasonable expenses for:

8.35  Crown vehicles - administration

• (Application) This instruction applies to instruction 8.34 (Crown Vehicles).

8.36  Rental vehicles

Subject to paragraph 8.20(2) (Selection), a member who rents a vehicle on duty travel is entitled to be reimbursed for actual and reasonable expenses for:

• if the vehicle is rented from a rental agency that is not listed in the PWGSC Accommodation and Car Rental Directory , as amended from time to time, PL/PD, and — for greater certainty — if that vehicle is rented outside Canada, $1 million US or equivalent in the currency of the country where the vehicle rental is approved, for PL/PD; and

8.37  Rental vehicles - administration

• (Application) This instruction applies to instruction 8.36 (Rental Vehicles).

8.38  PMV - passenger

• A member who is a passenger in a PMV and travelling with another member that has requested to use that PMV in accordance with paragraph 8.40(2), will travel under the same conditions and will be entitled to the same benefits as calculated for the driver except for the kilometric allowance.

8.39 (Not Allocated)

8.40  pmv - driver.

• if the member is required to purchase additional insurance to carry passengers for business purposes, the actual and reasonable costs of that additional insurance.

8.41  PMV - driver - administration

• (Application) This instruction applies to instruction 8.40 (PMV - Driver).
• (Cost Comparison) The cost comparison required under paragraph 8.40(2)(a)(ii) shall be calculated in a manner determined by and on a form issued by the DGCB.
• the maximum total amount reimbursed for travel to and return from the destination is determined by paragraph 8.40(2)(Member Requests To Use PMV).
• (Members of the Reserve Force) In respect of a member on Class “A” Reserve Service who will proceed on temporary duty where they will be on Class “B” Reserve Service, the approving authority must consider article 9.07 (Class “B” Reserve Service) of the QR&O before determining the member’s request to use PMV rather than the mode of transportation selected in accordance with paragraph 8.20(2) (Selection).
• (Class "A" Reserve Service) An approving authority shall not authorize PMV travel for a member of the Reserve Force proceeding on Class A Reserve Service for the duration of the duty travel when the distance exceeds 500 kilometres one-way.

8.42  Taxis, buses, etc

Subject to paragraph 8.20(2) (Selection), a member who uses a taxi, bus, or other local transportation, including other ride sharing services such as UBER in locations where they are legal/regulated, on duty travel is entitled to be reimbursed actual and reasonable travel expenses and gratuities.  Gratuities shall not exceed 15% and receipts are only required for expenses in excess of $12 or local currency equivalent.

8.43 (Not Allocated)

8.44 other modes of transportation.

Subject to paragraph 8.20(2) (Selection), other modes of transportation — including a snowmobile, boat, personal aircraft, and All Terrain Vehicle — may be authorized for use on duty travel when these modes are safe, economical, and practical. A member authorized to use these other modes of transportation is entitled to be reimbursed:

8.45 (Not Allocated)

8.46  miscellaneous travel fees.

Subject to paragraph 8.20(2) (Selection), a member is entitled to be reimbursed for actual and reasonable expenses in respect of:

• facility departure fees that are not included in the fare (e.g. itemized airport, train station, bus station, and other similar facilities’ departure fees);
• ticket change fees if the member is required - for service reasons only - to change their ticket; and

8.47 (Not Allocated)

MEMBER REQUESTS TO USE PMV ACKNOWLEDGEMENT OF LIMITATIONS

References: A. CFTDTI 5.40(2) B. CFTDTI 6.40(2) C. CFTDTI 7.40(2) D. CFTDTI 8.40(2)

1. I, __________________________________________________________________________________ SN RANK SURNAME & INIT

having been authorized to travel at public expense proceeding on Temporary Duty (TD) or Attached Posting (Att Post) to __________________________________, do hereby request to travel by PMV, licence number ______________________.

2. I hereby acknowledge the reimbursement of the transportation and traveling expenses, in accordance with ref will be limited to the cost of the most economical and practical mode(s) of transportation as per the cost comparison worksheet attached.

3. I have been fully briefed on my entitlements and limitations related to the use of PMV.

___________________________________________________________________________ Date Member's Signature

___________________________________________________________________________ Date CO's Signature (Print and Sign)

This form shall be attached to the member's claim.

(C) (amended, effective 1 April 2024)

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Appendix B - Kilometric Rates - Modules 1, 2 and 3

• Current - April 1, 2024
• January 1, 2024
• October 1, 2023
• July 1, 2023
• April 1, 2023
• January 1, 2023
• October 1, 2022
• July 1, 2022
• April 1, 2022
• January 1, 2022
• October 1, 2021
• July 1, 2021
• April 1, 2021
• January 1, 2021
• October 1, 2020
• July 1, 2020
• April 1, 2020
• January 1, 2020
• October 1, 2019
• July 1, 2019
• April 1, 2019
• January 1, 2019
• October 1, 2018
• July 1, 2018
• April 1, 2018
• January 1, 2018
• October 1, 2017
• July 1, 2017
• April 1, 2017
• January 1, 2017
• October 1, 2016
• July 1, 2016
• April 1, 2016
• January 1, 2016
• October 1, 2015
• July 1, 2015
• April 1, 2015
• January 1, 2015
• October 1, 2014
• July 1, 2014
• April 1, 2014
• October 1, 2013
• July 1, 2013
• April 1, 2013
• January 1, 2013
• October 1, 2012
• July 1, 2012
• April 1, 2012
• January 1, 2012
• October 1, 2011
• July 1, 2011
• April 1, 2011
• January 1, 2011
• October 1, 2010
• July 1, 2010
• April 1, 2010
• January 1, 2010
• October 1, 2009
• July 1, 2009
• April 1, 2009
• January 1, 2009
• October 1, 2008
• July 1, 2008
• January 1, 2008

Effective April 1, 2024

The rates payable in cents per kilometre for the use of privately owned vehicles driven on authorized government business travel are shown below:

The kilometric rate payable when a Canadian registered vehicle is driven on government business travel in more than one province or in the USA shall be the rate applicable to the province or territory of registration of the vehicle.

For convenience, the Department of Global Affairs Canada (GAC) kilometric rates:

Module 3: GAC - United States of America Mileage/Kilometre Rates

Module 4: GAC - International Trade Kilometre Rates at Locations Abroad

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USDOT Finalizes Important National Regulation to Promote Transit Safety and Protect Transit Workers

WASHINGTON – The Biden-Harris Administration will continue its focus on keeping public transportation the safest mode of surface travel, while increasing safety protections for transit workers. The U.S. Department of Transportation's Federal Transit Administration (FTA) announced a final rule updating FTA's Public Transportation Agency Safety Plans (PTASP) regulation , along with a newly revised National Public Transportation Safety Plan . These major safety updates will make transit systems safer for transit workers and passengers nationwide, while providing workers more input in safety-making decisions through enhanced safety committees.

"Millions of Americans depend on safe, reliable public transportation every year, and transit workers deserve to be safe when they’re delivering this essential service," said U.S. Secretary of Transportation Pete Buttigieg . "These improved safety measures will enhance the safety of public transportation by empowering transit agencies and workers to identify risks, find solutions to mitigate those risks, and ensure the solutions are properly carried out."

The new rule and revised safety plan are the result of months of work by Biden-Harris Administration leaders and in response to dozens of comments filed by stakeholders, including transit agencies.

"The safe operation of public transit is FTA's top priority," said FTA Acting Administrator Veronica Vanterpool . "Today's updates to the National Safety Plan and PTASP regulation reflect our continued commitment, in cooperation with our state and industry partners, that every rider of public transit has a safe and reliable transportation experience."

Public Transportation Agency Safety Plans Update

In the first major update to the PTASP regulation , FTA is increasing frontline transit worker involvement in safety, strengthening communication between frontline transit workers and transit agency management, and requiring the industry to use data to identify and manage safety risk.

The changes apply to more than 700 transit agencies nationwide, including requirements for transit agencies serving areas with a population of 200,000 or more that largely coincide with the most significant increases in reported assaults on transit workers.

Under the Bipartisan Infrastructure Law, impacted transit agencies are required to establish safety committees with equal numbers of frontline transit worker and management representatives to address safety issues. The updated PTASP regulation includes specific requirements for safety committee membership, procedures, and responsibilities to provide frontline workers more input into safety decision-making. 

A safety committee can recommend safety improvement strategies based on the agency’s safety risk reduction program. If approved as part of the larger agency safety plan, transit agencies are required to implement the safety risk mitigations. This includes preventing assaults on transit workers and vehicle-pedestrian collisions.

The new rule also requires safety performance targets be set by agencies.

All applicable transit agencies are also required to incorporate de-escalation training for frontline transit workers and minimize exposure to infectious diseases, consistent with guidance from the Centers for Disease Control and Prevention or a state health authority.

The updated regulation also incorporates the Bipartisan Infrastructure Law requirement that transit agencies serving areas with a population of less than 200,000 develop their safety plans in cooperation with frontline transit worker representatives.

National Safety Plan

Reauthorized under President Biden's Bipartisan Infrastructure Law in November 2021, the National Safety Plan creates a blueprint for transit agencies to adopt stronger safety practices, including mandatory performance measures for transit agencies subject to the PTASP regulation to address assaults on transit workers. 

The updated safety plan also includes best practices, tools, technical assistance, voluntary standards, and other resources for transit agencies to improve their safety performance related to major events, collisions, and injuries. The plan also incorporates Bipartisan Infrastructure Law provisions for risk-based approaches to reducing injuries and fatalities on transit systems.

The updated plan supports the Department's goal of making our transportation systems safer for all, which supports the vision outlined in the National Roadway Safety Strategy . It also builds upon FTA's Bus-to-Person Collision Safety Advisory , which calls on transit agencies to assess this safety concern and consider strategies to reduce these types of collisions that accounted for 15 percent of all transit fatalities between 2008-2021, as reported to the National Transit Database.

The updated National Safety Plan includes 22 performance measures, including eight measures for safety risk reduction programs. Joint labor-management safety committees will now use these measures to set risk reduction performance targets focused on reducing the number and rates of accidents, injuries, and assaults on transit workers.

FTA will continue to provide technical assistance to transit agencies regarding the PTASP regulation and National Safety Plan. Sign up for email alerts to receive the latest PTASP and National Safety Plan updates.