tourism project coordinator

Tourism Project Coordinator

Job posting for tourism project coordinator at pacific county tourism bureau.

What we are looking for:

Visit Long Beach Peninsula (VLBP) is recruiting for a Project Coordinator to join our team and support our destination goals. The ideal candidate is detail oriented, a self-starter with strong organizational and communication skills, an “out-of-the-box” thinker, a discoverer, a people person, and a team player who is comfortable in a critical support role. Candidate must also enjoy working on a variety of tourism-related projects in a fast-paced environment and take pride and ownership of multiple projects simultaneously. We are looking for someone with a team player mentality to help develop and advance tourism in Pacific County, working as part of a great team, while expanding their own career.

What you’ll do:

The Project Coordinator’s main responsibility is focused on large scale, multi-agency, and multi-dimensional tourism-related projects on behalf of VLBP, spanning all Pacific County. As the key contact, the Project Coordinator will develop and manage all aspects of each project and act as the internal liaison to all staff and the Executive Director for each project, as well as the external liaison to our partners, community, partner agencies, board members, committees, and sector support network..

Who you are:

• People Person: Must enjoy communicating with and visiting local businesses, speaking to people face to face and maintaining excellent relationships
• Social Butterfly: Enjoys being involved in all things Peninsula and Pacific County: events, fairs, trends, openings, closings, and other tourism and community related developments
• Critical Thinker: Thinks outside the box to help us grow and re-invent our brand, strategy, goals, opportunities, and successes
• Own It: Takes ownership and pride in work, representing the Peninsula and Pacific County lifestyle, the LBPVB brand and our community in a positive way
• Team Captain: Works collaboratively in a team environment and ensures projects are executed per expectations, deadlines are met, and results are produced

Basic Qualifications:

• Associate degree or 2 years of equivalent work demonstrating independent project management and proven results
• Excellent English written and verbal communication skills
• Ability to work under pressure with personalities of different beliefs and backgrounds
• Highly organized and able to manage several projects simultaneously
• Valid Washington State driver’s license with no major accidents in last 10 years
• This position is based in the Seaview, WA office
• Candidates currently residing within Pacific County are strongly encouraged to apply

Physical requirements:

• Extended periods of sitting at a desk in an office environment
• Must be able to walk extensively to visit clients, attend fairs and events with or without reasonable accommodation
• Ability to drive with a valid driver’s license and no major accidents in the last ten years
• Ability to lift and carry objects weighing up to thirty-five pounds
• Manual dexterity sufficient to handle typical office equipment
• Able to maintain mental focus and work at a computer screen for extended hours

Compensation:

This is a temporary, full-time, non-exempt position reporting directly to the Executive Director. This position is expected to last 6-12 months in duration.

· Starting compensation rate is $22.50 per hour, depending on experience

· Use of existing company vehicle for business purposes and client visits

· Stipend for Health Insurance, Vision and Dental insurance offered

· Generous paid time off, holiday and sick time policy

· Annual raise and bonus eligibility

Job Types: Full-time, Temporary

Pay: From $21.50 per hour

Expected hours: 32 per week

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 8 hour shift

Ability to commute/relocate:

• Seaview, WA 98644: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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Community Tourism Project Coordinator

Undp - united nations development programme.

Application deadline 3 years ago : Wednesday 10 Mar 2021 at 23:59 UTC

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer . It is normally internationally recruited only . More about UNV International Specialist contracts .

AI Application Assistant: Maximize your UN job search.

Eligibility criteria.

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Within the delegated authority and under the supervision of the Project Managers (PM) or his/her designated mandated representative(s), the Community Tourism Coordinator will:

Under the direct supervision and guidance of UNDP Programme manager the Community Based Tourism Coordinator will be responsible for the following key functions:

• Day-to-day operational management of the Community Tourism project including work planning, budget supervision, and reporting on implementation of activities.
• Coordinate the activities of the Community Tourism team.
• Preparation of concept notes of all project related events such as training, study tours, conferences and workshops;
• Support the Regional Community Tourism Unit in the development of the Regional Community-based Tourism Policy.
• Develop a roadmap and marketing strategy to promote and organize tourism development.
• Support the preparation of annual work plan for the Regional Community Tourism Unit.
• In coordination with the Communications officer, supervise the development of Tourism promotion materials (Videos, brochures, maps etc).
• Support to prepare a cultural calendar with events and cultural attractions for local people and tourists coming to Oé-Cusse.
• Organizaning building capacities and sharing knowledge activities

Other responsibilities:

• Prepare reports and communication materials in coordination with local technicians;
• Liaise with other international institutions to coordinate technical cooperation agreements in order to bring new knowledge to the region.

Qualifications/Requirements

Required degree level:.

Bachelor degree or equivalent

Education - Additional Comments:

Bachelor’s or equivalent in a relevant area, e.g.Tourism and Hospitality management, International Business or related area.

Required experience:

Experience remark:.

• At least 2 years of professional work experience at the national and/or international level in:
• Sustainable tourism planning, promotion and development.
• Strategic Environmental and social impact assessment
• Tourism and environment strategic planning processes
• Sustainable or Green tourism planning and development
• Economic valuation of ecosystems’ services mechanism
• Natural resources management and inclusive growth
• or other relevant programmes; experience with GPS and related software is an asset, as is experience working in the UN or other international development organization;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Have affinity with or interest in Humam development, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

• English(Mandatory), Level - Fluent
• Portuguese(Optional), Level - Working Knowledge
• Tetum(Optional), Level - Working Knowledge

Area of expertise:

Tourism sector development and promotion, Sustainable natural resources management and climate change adaptation, Small and medium-sized enterprise development

Area of expertise details:

Driving license:, competencies values:.

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Creativity, Integrity, Leadership, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup . Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile . Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 10 March 2021

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Project Coordinator Job Description: Role, Responsibilities & Skills

Sometimes functional leads or project managers need help managing projects. That’s where the project coordinator comes in. There’s already a lot about project managers and their various roles and responsibilities floating around on the web and even on our project management blog.

We’ve also talked about program managers and other types of project management roles , but now, let’s explore the role of project coordinator.

What Is a Project Coordinator?

A project coordinator is a member of the project management team who supports project managers by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.

Project coordinators go by a few different titles, such as lead project coordinator, project management coordinator or assistant project manager. There are also industry-specific job titles like construction project coordinator. They’re needed in large projects in many industries such as construction, information technology and healthcare.

Project management software makes it possible for a project coordinator to do their job. ProjectManager is award-winning project management software that connects them to the project team and stakeholders, allowing for shared documents and much more. Our online software delivers real-time data to help project coordinators execute their tasks, manage documents, schedule meetings and foster collaboration. Get started with ProjectManager today for free.

Project Coordinator Responsibilities

So, what does a project coordinator do? As stated above, the daily duties of project coordinators vary depending on the organization, but here’s a quick overview of the most common project coordinator responsibilities.

• Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans
• Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
• Supervise the project procurement process
• Meeting with project clients to assess their needs and define project requirements , acceptance criteria and project timelines
• Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time
• Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables
• Be the liaison between the project team and project clients throughout the project life cycle
• Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders
• Schedule stakeholder meetings, document and generate reports
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables

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Status Report Template

Use this free Status Report Template for Excel to manage your projects better.

Project Coordinator Skills

Here’s an overview of the main skills that are required to lead the project coordination process effectively.

• Communication skills: Project coordinators interact with many individuals throughout the life cycle of a project , such as project managers, project sponsors, stakeholders and of course, the project team. For this reason, project coordinators must demonstrate excellent communication skills.
• Problem-solving skills: There will be issues, challenges and different types of problems, big and small. For this reason, project coordinators must have problem-solving skills that allow them to quickly come up with solutions and strategies.
• Change management skills: As projects are executed, there are many variables to control, and many situations that might force the project management team to make changes to the original project plan . Project coordinators must be able to adapt to these changes.
• Organizational skills: Project coordination, as its name suggests it’s a demanding field that requires organizational skills such as time management, delegation, planning, goal setting and decision-making, among others that’ll help the project coordinator be on top of his own duties and responsibilities and monitor the performance of others.

Project Coordinator vs. Project Manager

The project coordinator and the project manager work closely together. While not every project has both positions on staff, when the project is larger it’s almost a necessity. Without a project coordinator, a project manager can get lost in the busy work of a project and fail to oversee the activities of the project as needed.

The project manager is responsible for the overall project, managing the team, planning and scheduling as well as monitoring the progress and performance of the team as they execute their assigned tasks. The project manager is also tasked with overseeing the project coordinator.

As stated, the project coordinator is responsible for much of the administrative work around a project. While they can help the project manager and project team with tasks, they’re also setting up meetings with stakeholders and dealing with the volumes of documentation common in most projects.

Project Coordinator vs. Program Coordinator

By now, it’s clear what a project coordinator is. They’re the ones who do the work that supports the project manager and the project. They order supplies, keep track of the budget, manage calendars, train and communicate with the team, file paperwork and so on.

But the project coordinator is doing all that for only one project. When you have a group of many projects or a group of related projects, that’s called a portfolio or a program , respectively. Therefore, a program coordinator is doing similar things to what a project coordinator does only for many projects.

The program coordinator helps with the planning and coordination of the program. They’ll monitor the implementation of program policies and practices and keep the program on schedule and on budget and manage assignments and workloads. Essentially, they coordinate but on a program level.

Project Coordinator Job Description Example

Here’s a project coordinator job description example you can use in case you’re looking for a project coordinator or want to become one.

Role Description

The project coordinator will coordinate the schedule , budget, issues and risks of the project. It’s their job to ensure the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.

• Monitoring project progress and creating project status reports for project managers and stakeholders
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks
• Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle
• Managing project management documents such as the project plan , budget, schedule or scope statement, as directed by the project manager
• Executing a variety of project management administrative tasks such as billing and bookkeeping
• Support team members when implementing risk management strategies

Desired Project Coordinator Skills

• Communication skills
• Problem-solving skills
• Change management skills
• Organizational skills
• Management skills

Project CoordinatorEducation & Qualifications

• Bachelor’s degree in business administration, management or a related field
• Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar
• Working knowledge of project management software
• Proficiency with Microsoft Office

Because it’s a sensitive role, most companies require at least 2 years of experience in project coordination, project management roles or related fields. However, in some cases, education and training can replace experience and vice versa.

Project Coordinator Salary

According to Glassdoor , the average project coordinator makes a salary of approximately $53,500 annually in the United States. However, the range goes from roughly $40,000 up to $80,000 depending on the type of position, location and experience.

ProjectManager Is the Perfect Project Coordinators Tool

ProjectManager is online project management software that helps project coordinators work more effectively and efficiently. Project coordinators have a lot of responsibilities that need to be managed with the right tools. Our online Gantt chart makes responding to changes quick and easy. To change a start or end date, just drag and drop the duration bar to the new dates.

Project coordinators are communicators, and ProjectManager is a collaborative platform that facilitates clear communication. One-click reporting makes a project coordinator’s job that much more productive. These reports can be filtered to address the concerns of the project manager or stakeholders. If asked for more details in a presentation, the reports are online and can be quickly accessed for a deep dive into the asked-for data.

Watch a Tutorial Video on Project Coordinators

If you’d like to get a little more familiar with what a project coordinator does, then watch the following training video by Jennifer Bridges, PMP.

Related Content

ProjectManager offers a wealth of resources for all roles in project management. We have hundreds of tutorial videos and blog posts that cover all aspects of project management.

• How to Start a Project Management Career
• 10 Key Project Roles & Their Responsibilities
• Top 30 Project Management Skills
• Top 10 Project Management Qualifications
• Best 12 Project Management Certifications

If you need a tool to help you as a project coordinator, then signup for our software now at ProjectManager . Our online software can help project coordinators plan, track and oversee projects as they unfold. Sign up for a free 30-day trial today!

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