tour package sample pdf

How to Create a Tour Package PDF in 2024

In the ever-evolving world of travel, creating captivating and informative tour package PDFs remains an essential tool for attracting potential clients and showcasing your expertise. With the rise of digitalization, it's more important than ever to craft PDFs that are not only informative but also visually appealing and easy to navigate.

TripMaker Studio: Your One-Stop Solution for Tour Package PDFs

Introducing TripMaker Studio, a revolutionary software tool designed specifically for travel agents, your operators and travel professionals to create stunning tour package PDFs with ease. Whether you're crafting tailor-made itineraries or showcasing readymade packages, TripMaker Studio provides a user-friendly interface, stunning UI themes, and a host of features to streamline your workflow.

Key Features of TripMaker Studio

• Effortless Itinerary Creation: Seamlessly add destinations, activities, accommodations, and transportation options to create comprehensive tour itineraries.
• Eye-Catching Visuals: Enhance your PDFs with high-quality images, maps, and icons to captivate your audience.
• Flexible Theming: Choose from a variety of pre-designed themes or customize your own to match your brand and style.
• Real-Time Collaboration: Share your work with colleagues and clients for real-time feedback and collaboration.
• Seamless PDF Exports: Export your tour packages as high-quality PDFs, ready to be shared and printed.

Creating a Tour Package PDF with TripMaker Studio

• Start a New Proposal: Begin by creating a new project and selecting the appropriate package type, whether it's a tailor-made itinerary or a readymade package.
• Add Destinations: Enter the destinations included in your tour package, providing detailed descriptions and highlighting key attractions.
• Include Activities: List the activities planned for each destination, ensuring they align with the overall theme of the tour.
• Accommodations and Transportation: Specify the accommodations and transportation options for each destination, ensuring they meet the needs of your target clientele.
• Visual Enhancements: Incorporate high-resolution images, maps, and icons to enhance the visual appeal of your PDF.
• Theme Selection: Choose a pre-designed theme that matches your brand and style, or customize your own using TripMaker Studio's theme editor.
• Real-Time Collaboration: Share your work with colleagues and clients for real-time feedback and collaboration, refining your PDF before finalizing it.
• Export as PDF: Once satisfied with your tour package PDF, export it as a high-quality PDF file, ready to be shared with potential clients and partners.

Benefits of Using TripMaker Studio

• Save Time and Effort: Streamline your tour package creation process with TripMaker Studio's intuitive interface and automated features.
• Create Captivating PDFs: Enhance the visual appeal of your PDFs with stunning UI themes, high-quality images, and customizable layouts.
• Impress Potential Clients: Showcase your professionalism and expertise with well-designed and informative tour package PDFs.
• Stand Out from the Competition: Differentiate your travel agency with visually appealing and easy-to-navigate tour package PDFs.

In the competitive world of travel, creating effective marketing materials is crucial for attracting and retaining clients. TripMaker Studio empowers travel professionals to create stunning tour package PDFs that not only inform but also captivate potential clients, showcasing your expertise and professionalism. Embrace the digital age and elevate your tour package marketing with TripMaker Studio.

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Tour Package

Package holidays, popularly known as a tour package or simply the word ‘tour’ in the travel and tourism industry refers either to a package tour escorted or not escorted by the tourist guide.

When we say tour package, it means a pre-arrangement, prepaid trip that combines two or more travel components like airfare, airport transfer, accommodation, and other services . Practically, to define the tour package concept is complex one rather understand.

Holloway defines a tour package as “a total tourism product consisting of transportation from the market area to the destination, accommodation at the destination and recreational activities promoted by the tourists.”

According to Gregorg “a tour package is advertised journey including specific features, arranged and promoted with tour literature by a tour operator and paid for in full by the tourists  before starting the tour.”

Technically, a package tour/tour package is a total tourism product as it generally includes transport from the origin place to the destination, accommodation at an en route place or at the destination and other recreational or travel services. These components are purchased by an individual, firm or company called the ‘ tour operator ‘. He combines all the travel components in a package and sells them at all-inclusive prices to the clients.

History of Tour Package

The term ‘tour’ was in vogue as early as 1670. The Britishers traveled to widen their knowledge of the continent, especially to study the culture and social life. This practice was gradually adopted by other lovers of cultural centers.

The result of the process was that many European historic and cultural centers were opened to the British tourist. By the early 1730’s the small fishing resorts around the British coast begin to attract tourists seeking to their diseases by drinking the sea-water or by immersing themselves in it.

The introduction of a rail link between the major centers in 1830, had a profound impact on the pleasure travelers for the first time. Many entrepreneurs began to inspire rail travel by organizing excursions for the public at discounted offers.

However, to ‘the origin of package tour’ the credit goes to Mr. Thomas Cook in 1855 , Cook, extended his business operation to different countries by introducing the first ‘ inclusive tour ‘ to Paris.

Mr. Cook put together all the components of tourism products and sold them as ‘inclusive tour’ to the tourists. His pre-packaged tour inspired other tour organizations in the travel industry to organize similar tours to all parts of the globe.

Most of Cook’s tours were a linear tour i.e., the person went from place to place on a single destination. Basically, Mr. Cook developed the concept of ‘grand tour and escorted tour’, the concept which is still used.

Incidentally, World War II has tremendously developed the package tour concept because of the following reasons:

• Social and Economic Conditions
• Increase in Aircrafts
• Marketing Conditions
• Legal Requirements
• Integration took place.

Today, package tours are a vital segment of the world’s travel and tourism industry. According to WTTC, the package tour sales generate $25 billion annually in the United States, $18 billion in Europe, $19 billion in Britain, and $21 billion in Asia. Today tour sales represented 50 percent of all leisure travel sales and 35 percent of all travel agency revenues.

Types of Tour Packages

A travel agency/tour operator deals with variety of ‘tour packages,’ catering to the diverse needs of tourists such as adventure, beach, architecture, cultural, business, conference, incentive tours, ayurvedic packages, Buddhist, religious, incentive tour, special interest tours, cruise tour group tour, educational tour, heritage, monuments, wildlife lovers, etc. These are broadly classified into five categories :

• Independent Tours
• Escorted Tours

Hosted Tours

• Incentives Travel/Tours

Freedom Tours

Independent tour.

Independent tours are prepared/formulated for those tourists who want to travel independently. The components of such tours are air travel, air transfer, accommodation, travel documents, sightseeing, boat riding, entertainment, and other travel services.

However, in some cases, the tourists are free to purchase every single component separately. Thus, this type of tour provides the tourists considerable freedom to plan the activities according to their own choice.

An independent tour may or may not be an all-inclusive tour. Therefore, tour price varies depending on the type of air travel, air transfer, accommodation and is inclusive of other tour components. The foreign independent travel (FITs) and domestic independent travel (DITs) are examples of an independent tour.

Escorted Tour

When a travel agency includes the services of a well educated and trained tour manager in its package, the tour is called an escorted tour. Basically, escorted tours are meant for those travelers who are planning to visit a foreign country first time.

The escort’s responsibilities and duties are to provide comprehensive information and assistance to the group or individual traveler, at the origin, en route and the destination place. The excursion tours are the example of escorted tours.

A hosted tour means when an agency utilizes the services of another agency at a particular destination. Suppose a group of French tourists is coming to India. When the group arrives in India, they are greeted at the airports by TCI, which assists them in clearing their baggage and transfer them to the hotel.

Their tour-host (TCI) is available to offer device and information about the local attractions and entertainment. Further, when the group arrives at another designation in India, a different travel agency greets them at each tourist spot. Thus, a hosted tour provides the tourists maximum level of pre-arranged and personalized services.

Incentives Travel/Tour

It is a motivational programme or a fully paid holiday which is given to the employees by the enterprises as a reward. Mostly in medium and large-scale companies and usually too distant destinations to spur them in maintaining their track record, to increase output, improve the image and moreover to earn the long period loyalty of the employees.

There are a number of the other packages offered by a tour company such as a custom tour an excursion tour, an adventure, and special interest package tours.

Freedom tours are becoming very popular these days among the working class. These tours are designed as per the choice of tourists. The tourist is free to choose and plan how they want to travel and enjoy their holidays. These types of tours are meant for that kind of people who like to decide how, when, and where to travel.

This tourist may an individual, family, group holidays for families and group travel for business. These tours are promoted and developed by the ORBIT.

Components Of Tour Package

What is to be included in a package tour largely depends and varies from one tour organization to another, or from the one country to another, or from one destination to another and from one market to another market. But there are certain well-defined travel services which always turn a part of a package tour irrespective of the tour operator/travel agency, destination and even the market condition.

If we study and see the package tours offered by Thomas Cook and Sons Ltd., Cox and King Ltd., and other international travel companies, we find that a package tour has two major components. Therefore, a standard package tour has two basic components namely:

• Ground Arrangements

Travel industry experience has shown that the first component, i.e. ‘Travel’ is directly bought by the agency from the principal providers like airlines and transport operators and for ground arrangement, the travel agency management asks the ground operators.

The reason behind buying ground arrangement from a handling agency is that it represents as a ground operator at a particular destination for the numerous tour organizations. Secondly, the price offered by it are much lower than an individual agency obtain. Thirdly, it is very difficult to get credit from the supplier and finally, it ensures professional travel services.

Factor Affecting the Tour Package Formulation

Generally, the business of package tours involves great risk, high breakeven, high-quality product, and competitive prices. Therefore, the tour management requires in-depth tour planning and market survey. However, before a tour is designed the tour manager should take into consideration certain factors which are crucial in the formulation process.

These factors have a profound impact on the tourist’s satisfaction. The main factors are:

• Purpose of Tour
• Choice of Destinations
• Tourist Budget
• Legal Requirement
• Types of Tourist Accommodation
• Tour Period
• Departure and stay information
• Tour price; inflationary condition
• Tour Reference Tools
• Tour Features – political stability
• The relationship between the host and tourist generating nation

Tour Package Design and Selection Process

The quality of a package tour is entirely based on the above factors. Essentially, to design/formulate a travel product, the tour manager has to take the biggest responsibility, intuitiveness, imagination, and innovation coupled with a lot of business activities which range from finding new exotic destinations and planning, organizing or promoting such tour.

The following are the main stages in the tour design and selection process:

1. Initial Research

(i) the destination research.

The decision to develop and formulate a new package is a multi-stage process that involves various positive and negative points/steps. Normally, the idea for a new product comes either from the tour executive within the company due to a review of the questionnaire completed by the previous tour members because of the political, economic and social development in a particular area.

When a tour manager see that a large number of old clients are interested in taking a trip to particular destinations, naturally, those destinations become the nucleus of a new ‘tour concept’.

(ii) Market Research

Since tour package is a complete tourism product, obviously, before formulating/designing this product, market research needs to be analyzed and assessed in a systematic manner. Market  research provides us the answer to the following questions:

• What is the size of the tourism market?
• Who are the existing clients?
• Where do they live?
• Who will be their potential buyers?
• Who are their competitors – their strategy and area of business leisure?
• How many tourist ones want to cater?
• What price will the clients accept?
• What facilities are available and required?
• What are the constraints viz., license, permission, finance, restrictions, taxes, and others?

Once we know the basic components of the package tour, distribution channels, market conditions, constraints in the tourism market, we can develop the marketing strategy. It enables the smooth functioning of the agency and also offers a clear picture of the tour programme. Practically, market research is conducted by the private tour companies/ private tourism enterprises in order to penetrate the market.

2. Itinerary Preparation

By itinerary one means the designing of a programme which one wants to sell and it includes destinations, stopping points, number of days and the travel services that are to be included in the programme. Whether it is a lean season or an offseason, escorted or not escorted, consumer-oriented or readymade tour programme, the itinerary is prepared to identify the origin, destinations, stopping points, accommodations, sightseeing and other travel services on travelers’ trip.

3. Handling Agency or Destination Company

The appointment of handling agency not only ensure excellent travel services to the tourist but also make the operation smooth and profitable. It is a matter of great significance as the success of travel business largely depends upon the clients are actually taken care of during the tour.

It is a positive match between the promised services and tourist’s actual experiences or feelings. Thus, the tour operator should consider the experience of the handling travel agency in the business, the area of operation, reputation, credibility, professional staff, credit facilities and the competitive price in appointing a handling agency.

4. Negotiation

It is another important management decision area in tour designing and planning. Once the decision has been made regarding the destination’s concerning their date, duration and number of clients to be carried during the trip, the tour management starts negotiations with the principals’ suppliers for a normal contract.

Negotiation means talk between the travel companies and the principal suppliers for the terms, conditions, and prices of the components of a tour package. When both parties are satisfied, it leads to a formal or informal contract between them. The tour company negotiates with the following tour vendors/suppliers:

• Accommodation
• Transport Operations- Rail and Road
• Ground Operators
• Cruise Companies
• Car Rental Companies
• The overseas representatives
• Ancillary Service Organizations

5. Coasting and Pricing a Package Tour

The cost of a package tour encompasses the air ticket, the hotel room, car rental, entertainment charges, administrative costs, promotional costs, and other travel services. The confidential tariff helps the travel company in preparing the cost sheet which will enable the concern to determine its price strategy.

Tour pricing is a big factor in the success of the company’s tour programme. The price of a package tour is, whether it is an escorted, independent or hosted the tour, often lower than the combined costs of the same components purchased separately from the principals. However, the purchase price of a travel product is based on three factors: Cost, competition, and demand.

Every tour package sold by a vendor has a quantifiable cost. To produce profit the price paid by the tourists must be greater than the agency’s cost.

6. Tour Brochure

The tour package is an intangible product which has to be purchased by the tourists/clients without inspection and sometimes even without adequate knowledge. In these circumstances, the brochure becomes the principal instrument to perform the major tasks to inform the clients about the products and to pursue them to purchase it.

Designing, printing, and distributions of tour brochures require necessary skills and knowledge about the components of the tour package. Basically, in the era of specialization and intense competition, tour brochure creates awareness and provides the description of the holiday programme.

Thus, tour management should consider various pros and cons while preparing a tour brochure. A brochure should contain the following information:

• Name of the Travel Company
• Means of transport
• Details about destinations
• Accommodation, types, location, meals
• Name of the overseas representative
• Duration of each tour
• Booking, reservation and cancellation conditions
• Details of other services – insurance, currency, entertainmentTravel documents required
• Details of price

7. Development of Reservation System

The next step in tour formulation process is reservation system. The agency management in order to put a package into operation must develop and implement a scientific reservation system. The system depends on whether the reservation is to be handled manually or with a computer working on the distribution method.

Whatever method the agency may adopt, the agency management should always keep in mind the sole objective of the reservation system.

8. Marketing of Tour Package

Once a tour package is ready, travel agency management has to make a careful decision regarding promotion and marketing of the particular package tour. The basic objective of management is to make a tour package widely known to make it more and more attractive.

To achieve these objectives, the management must consider the budget available, promotion mix, potential market, easiest and most effective media, campaigning through the international, regional or the public/private sector etc.

The promotion of a package tour means increasing its sales potential and creating an awareness of the existing and potential markets. The following methods are commonly used to promote package tours:

• Middlemen – Retail Travel Agents, GSA, consolidators
• Familiarization tours
• Building Brand Loyalty
• Encouraging Potential Buyers
• Competitive Market

9. Tour Handling/Actual Tour Operation

After the successful marketing and achieving target sales, the next and final step in the process of tour designing is tour handling. It means an actual operation of tours, which generally includes administrative work and passenger handling like maintaining reservations, handling deposits, sending advice to ground operators, arranging travel representation, analyzing the feedback received from clients/escorts/ground operator and so on.

All this is not an easy task. At every stage, one has to face different types of queries and problems due to lack of coordination and communication.

Significances of Tour Package

Tour package is beneficial to travel companies, travelers, destinations and other organizations which are directly or indirectly involved in the tourism business. The main benefits are:

• Increase the seasonality of a destination cost/price
• Earn foreign currency
• Better quality of products professional services
• Wide-variety of the tour package
• Provide bulk business to organizers

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17 Travel Brochure Examples For Traveler & Tourism

By Danesh Ramuthi , Oct 12, 2023

Travel brochures are vital, acting as silent ambassadors for countless destinations. At their core, travel brochures are printed or digital guides, crafted with precision by graphic designers, meant to showcase intriguing destinations, unforgettable experiences, and enticing offers, all with the purpose of beckoning tourists.

These aren’t just mere pages filled with colorful images and minimal text; they are the heartbeats of travel agencies, painting vivid dreams of beach getaways, wildlife watching, and outdoor activities.

In this blog post, I’ll explore various travel brochure examples and provide helpful information on creating designs that not only catch the eye but also encourage visitors to embark on a journey.

If you’re looking to enhance or create your own masterpiece, Venngage offers an easy way to create irresistible travel brochures . With our user-friendly platform and a plethora of travel brochure templates , even those new to design can craft brochures that take potential customers on a journey before they even set foot at the destination.

So, let’s set forth on this journey together, ensuring that your travel business and its offerings take the center stage in the minds of tourists and travelers alike.

Click to jump ahead:

Trifold travel brochure example

Travel guide brochure example, adventure travel brochure example, cruise travel brochure example, beach travel brochure example, vintage travel brochure example, minimalist travel brochure example, modern travel brochure example, city tour brochure example, travel brochure example for students, travel brochure example for travel agency.

• What to include in a travel brochure?

How to make a travel brochure?

Final thoughts.

Widely preferred by travel agencies and businesses, the travel trifold brochure template is a compact, yet effective means to showcase travel destinations with finesse and clarity. This tri-fold brochure design, meticulously crafted by graphic designers, is an art of balancing minimal text, colorful images, and strategic placement of details to captivate the potential customer.

The beauty of the trifold design lies in its structure. With three distinct panels, it allows a business to segregate information efficiently, dedicating space for highlighting specific travel destinations, detailing travel insurance options, and even showcasing enticing beach getaways or outdoor activities.

Creating an effective trifold travel brochure requires more than just filling in a template. It involves understanding the target audience, selecting images that resonate, and providing helpful information without overwhelming the reader. 

Travel guide brochures serve as a comprehensive roadmap for tourists, encapsulating the essence of a destination. These brochures, often crafted by skilled graphic designers, emphasize not just the beauty of travel destinations but also offer helpful information to potential tourists.

Such brochures not only highlight the picturesque landscapes and popular spots but delve deeper into the local culture, hidden gems, and off-the-beaten-path treasures that make every trip memorable.

Travel agencies recognize this and invest in high-quality brochure designs, often leveraging free travel brochure templates to kick-start the creative process. Such brochures can easily be customized with one’s own photos, brand assets, and unique design elements to resonate with the target audience.

For businesses, the travel guide brochure also doubles as a marketing tool. An effective brochure, which is more than just a compilation of images and minimal text, encourages visitors to explore the destination, engage with local businesses, and soak in the experiences offered.

Adventure travel brochures are designed to ignite the spirit of adventure in potential travelers. Unlike regular travel brochures, these focus on adrenaline-pumping activities, remote locations, and experiences that push boundaries. 

Each page aims to evoke a sense of thrill, showcasing activities like wildlife watching, mountaineering, deep-sea diving, or exploring rugged terrains. It’s not just about the destination; it’s about the journey and the challenges that come with it.

Knowing that the reader is seeking thrills, the brochure design prioritizes showcasing outdoor activities, perhaps offering details on off-season perks or travel insurance tailored to adventure sports.

Every element, from the photos to text boxes, is strategically placed to offer the reader just enough information to pique their curiosity, but not too much to give everything away. 

After all, adventure is about the unknown, and a well-designed brochure ensures the potential customer is eager to embark on that journey of discovery.

Cruise travel brochures serve as a beacon to those seeking luxurious adventures on the high seas. These beautifully curated pieces often give potential travelers a glimpse into the grandeur of life aboard a majestic liner. 

With pictures of expansive sun decks, gourmet dining experiences, and panoramic ocean views, the cruise travel brochure is designed to captivate. Additionally, detailed itineraries often accompany these images, showcasing the various ports of call, on-shore excursions, and cultural events passengers can partake in. 

Moreover, the brochure provides insights into the various amenities on board, be it rejuvenating spas, entertainment options, or themed nights. For many, the allure of a cruise lies in the harmonious blend of relaxation and exploration, and a well-designed brochure ensures that this balance is perfectly conveyed.

Beach travel brochures are an invitation to a world of sun, sand, and serenity. Evoking the rhythmic sounds of crashing waves and the gentle warmth of golden sands, these brochures are crafted to transport readers to idyllic coastal paradises. 

Vivid photographs of palm-fringed shores, azure waters, and sun-drenched landscapes take center stage, promising a retreat from the hustle and bustle of daily life. Beyond the natural beauty, these brochures delve into the experiences that beach destinations offer. 

From thrilling water sports and beachside activities to local seafood feasts and tropical nightlife, readers are given a comprehensive overview of what awaits.

A well-constructed beach travel brochure doesn’t just showcase a destination; it encapsulates the very essence of a beach holiday, offering both tranquility and excitement in equal measure.

Vintage travel brochures harken back to an era of classic adventures, romanticizing travel in a way that’s nostalgic and deeply evocative. With designs reminiscent of the golden age of travel, these brochures showcase destinations using sepia tones, retro fonts, and artistic illustrations. 

Beyond the visuals, vintage brochures transport readers through time, recapturing the charm of old-world journeys, steam trains, and early air travel. 

These travel brochures, often sought after by collectors and history enthusiasts, serve as a beautiful reminder of how travel used to be, making them not just informative pieces but also treasured keepsakes.

Minimalist travel brochures are the epitome of the adage “less is more.” Rooted in clean lines, muted color palettes, and uncluttered design, these brochures present travel information in a straightforward yet impactful manner. 

Gone are the excessive embellishments; instead, every element, from images to text boxes, is thoughtfully curated and placed. 

Such a design approach prioritizes clarity, ensuring that the potential customer isn’t overwhelmed but is instead drawn into the essential aspects of the travel offering. 

Minimalist brochures resonate particularly well with a target audience that appreciates simplicity, elegance, and the sheer beauty of unadulterated visuals.

Modern travel brochures embody the zeitgeist of contemporary design. They are vibrant, dynamic, and often interactive, reflecting the ever-evolving nature of today’s travel trends. 

These brochures leverage the latest in graphic design techniques, incorporating bold colors, innovative layouts, and often, digital elements like QR codes linking directly to immersive online experiences. 

Modern brochures cater to the tech-savvy traveler, ensuring that while they provide essential details in print, they also seamlessly bridge the gap to the digital realm. 

Be it through embedded videos, virtual tours, or interactive maps, these brochures represent the cutting edge in travel marketing, appealing to a generation that seeks both adventure and convenience at just a click.

Navigating the urban jungle becomes an exhilarating journey with the right city tour brochure. Tailored to showcase the pulsating heart of metropolises, these brochures offer vivid glimpses into architectural wonders, historic landmarks, bustling markets, and hidden gems. 

Maps take center stage in many of these designs, guiding tourists seamlessly from one point of interest to another, ensuring they soak in the essence of the city. 

Additionally, the city tour brochure provides helpful information, from local dining spots to modes of transportation. 

For travelers keen to explore a city’s fabric beyond its main attractions, such brochures are invaluable, granting them both direction and inspiration.

Travel brochures for students prioritize experiences that are both enriching and budget-friendly. Recognizing the unique needs and aspirations of the student traveler, these brochures highlight destinations and packages that offer a mix of learning, adventure, and cultural immersion. 

Details on affordable accommodation options, group discounts, and off-season deals are crucial. Graphics and images within these brochures often resonate with youthful energy, focusing on outdoor activities, wildlife watching, and community engagements. 

Moreover, with students often relying on digital platforms for planning, a good travel brochure for this demographic would seamlessly integrate QR codes or links to websites, ensuring detailed information is available at just a click.

Trekking brochure example

Trekking brochures are aimed to attract the hikers’ attention to visit the routes and trails described on them.  In case a reputable trekking company intends to sell  Tour du Mont Blanc  the detailed info will be referred exclusively to this route. 

For travel agencies, the brochure is more than just an informational tool; it’s a potent marketing asset. These brochures are meticulously designed to showcase the agency’s expertise in curating memorable vacations. 

From the selection of travel destinations to the arrangement of tours, the brochure communicates the agency’s commitment to providing unparalleled experiences. High-quality photos and colorful images of destinations take the reader on a visual journey, while testimonials and reviews build trust. 

The design often reflects the brand assets of the travel agency, ensuring consistency in messaging. 

Clear call-to-action prompts, such as “Contact us for customized packages” or “Visit our website for exclusive deals,” encourage potential clients to take the next step.

In essence, a travel agency’s brochure serves as a bridge between the agency and its potential customers, emphasizing reliability, variety, and expertise.

What to include in a travel brochure? 

Crafting an effective travel brochure requires the amalgamation of essential information, captivating visuals, and purposeful design.

Whether you’re a seasoned travel agency or just trying your hand at travel brochure design, having a checklist of indispensable elements can help in creating an impactful brochure that appeals to your target audience. Let’s delve into the key components to include:

• Destination name : Clearly mention the travel destination to set expectations for potential tourists.
• Eye-catching cover photo : Use a colorful image or a collage of images that captures the essence of the destination, ensuring it takes center stage on the brochure cover.
• Brief description : Give a succinct overview of the destination, highlighting its unique selling points and major attractions.
• Map : Include a map to highlight key attractions, accommodations, and transportation options.
• Travel itinerary : Detail day-to-day activities, sites to visit, and recommended spending time at each location.
• Accommodation options : Provide a list of recommended places to stay, catering to a range of budgets.
• Local attractions : Spotlight on main tourist spots, wildlife watching areas, outdoor activities, and lesser-known hidden gems.
• Travel tips : Offer helpful information about local customs, necessary travel insurance, off-season travel benefits, and other points of interest.
• Photos and images : Integrate high-quality photos of the destination, ensuring they resonate with the overall theme of the brochure.
• Testimonials : Include positive feedback from previous customers to build trust and encourage visitors.
• Contact information : Detail the travel agency’s contact information, including website link, phone number, and physical address.
• Call to action : Encourage potential clients to reach out, book a trip, or visit the agency’s website for more information.
• Customizable templates : If offering free travel brochure templates for potential clients or graphic designers, ensure they can easily customize them with their own photos or brand assets.
• QR code : Integrate a QR code linking to additional resources, booking pages, or exclusive offers, ensuring details are just a click away.

Related: 88.2% Of People Travel The World To Get Their Hands On This… [INFOGRAPHIC]

Creating an engaging travel brochure is both an art and science, capturing the essence of a destination while ensuring practicality. From enticing travelers with stunning visuals to offering valuable details that assist in planning their journey, a well-crafted travel brochure is a fundamental tool for every travel business. Let’s delve into the intricacies of designing a brochure that stands out.

Understanding the target audience

Every destination has its unique allure, captivating a distinct set of travelers. While some might be in search of adrenaline-pumping adventures, others could be seeking a serene beach getaway.

Recognizing the target audience’s preferences is pivotal in crafting a brochure that resonates with them. Analyzing feedback from previous clients, surveying potential customers, and studying travel trends can provide insights.

These insights inform not only the content but also the overall design, ensuring the travel brochure effectively engages its intended readers.

Selecting the optimal format

Travel brochures come in various formats, each serving a specific purpose. For a concise snapshot of a destination, the tri fold brochure is a popular choice among travel agencies.

On the other hand, a more extensive booklet format allows for an in-depth exploration of the travel destination, perfect for those offering a range of experiences or a comprehensive guide to a region.

Use a color scheme

The power of color in evoking emotions and setting the mood cannot be understated. The colors chosen for the travel brochure can transport readers, offering a glimpse of the destination’s ambiance. For example, earthy tones might suggest wildlife watching adventures, while cool blues could evoke images of serene beach getaways.

Moreover, the color scheme should complement the images and align with the brand assets of the travel business. Working with a graphic designer can help in selecting a palette that both represents the destination and appeals to the target audience.

Integrating practical information

While captivating visuals and narratives are vital, the functionality of a travel brochure is equally crucial. A well-designed map highlighting essential attractions, transportation hubs, and recommended accommodations aids travelers in their journey.

Additionally, crucial details like travel insurance options, off-season benefits, and links to associated travel agencies enhance the brochure’s utility. Equally essential is the inclusion of contact details right on the cover, ensuring potential clients can reach out with ease.

Comprehensive directions, both within the brochure and via digital means like QR codes or website links, further support travelers in their planning phase.

Embracing modern design elements

Today’s travelers expect a blend of traditional and digital touchpoints. Incorporating QR codes, which lead to immersive video tours or detailed websites, can seamlessly bridge this gap.

Furthermore, ensuring the brochure’s design is optimized for both print and digital ensures a broader reach, catering to varying preferences of tourists.

Use a pre-designed template

For those not looking to start from scratch, utilizing pre-designed travel brochure templates, like those offered by platforms such as Venngage , can be a time-saving choice. These templates, crafted by professional designers, ensure that the brochure design is visually appealing.

They can then be customized with their own photos, details, and branding, creating a professional travel brochure with ease.

Related: Top 10 Best Brochure Design Software in 2022

It’s evident that every brochure serves a unique purpose, reflecting the essence of its respective travel destination. A travel brochure is more than just a collection of colorful images and enticing descriptions; it’s a bridge between potential clients and unforgettable experiences.

Whether you’re a travel agency aiming to draw tourists to a hidden beach getaway or a graphic designer hoping to showcase a city’s charm, the right brochure design takes center stage.

The wide selection of travel brochure examples showcased here is a testament to the versatility and significance of these tools in the world of tourism. As travelers, these brochures become our initial window to the world, guiding us, inspiring us, and fueling our wanderlust.

Ready to craft your own captivating travel brochure? Dive into the world of effortless design with Venngage and create a travel brochure that stands out with our customizeable templates.

Embark on your creative journey now!

Travel and Tours Proposal Template

Easily customize this travel and tours proposal template and send it online to impress your clients and get more proposals signed.

The original language of this template is English, but you can always use the translated text.

Prepared For Ms. Kristi Frey

Prospero team

[email protected]

Are you looking for the most exciting travel and tour vacations for you and your family? Look no further. Let [Company Name] arrange an adventure beyond your wildest dreams with various activities, attractions, and excursions for the entire family. Enjoy a Safari Adventure with the younger children or White-Water Rafting with the older ones. We offer activities for those 65 years and older. So, whether you are an amateur or experienced, no matter what your family enjoys, we have it for you!

Your family’s satisfaction is our number one priority, and here is why: 1. We offer high-end, efficient, quality customer service 24 hours a day, seven days a week. Hours may vary depending on the holidays. 2. We take pride in honesty and integrity in all we do. We believe in correcting and taking ownership of problems seen and unseen. 3. Our staff members depict a friendly and courteous environment from the beginning to the ending of your stay. In addition, they make sure we offer hospitality beyond exceptional. 4. Our staff is well-trained in meeting the needs of your family’s desire. From the culinary staff to the staff paramedic, our team is well-trained to handle most situations. 5. Our job is to make sure you and your family have a stress-free vacation. The staff can make sure you have that and nothing less. 6. Any questions, concerns, or comments – we are available at any time of the day by phone or simply by coming to the concierge’s desk, and we can address your concerns immediately. 7. No one is more excited than we are when it comes to planning the ultimate travel and tour vacation for you and your family. However, we aim to make sure we are prepared to curb the enthusiasm of the entire family.

What Our Clients Say About Us

The previous project [Company Name] has done are: [Client 1]  – Many customers enjoyed the friendly and carefree travel across the world. One customer stated, “I will book another trip to Iceland. I never knew traveling the world could be so fun.” [Client 2]  – There is no place like home, and sometimes taking a vacation is just like being at home. We have prided ourselves on offering One Tank Trips for families to explore their hometowns and the surrounding cities. One of our families enjoyed a Staycation in New Orleans. They commented by saying, “It feels good to be able to enjoy a staycation. It is not always about getting on an airplane to go to another state. My vacation was planned hassle-free. I can’t wait to plan another staycation.” [Client 3] – People love the idea of getting on an airplane to visit somewhere new, and we love helping them plan that trip. We assist the customer from the East Coast to the West Coast in planning their next vacation. A return customer stated, “I experience the same friendly greeting every time I book a vacation. [Company Name] is the only company I book my vacation through.”

We understand that all families are not the same; this is why we can tailor adventures according to the families’ size, age range, and capabilities. However, we want to make sure everyone can participate as a family. All adventures include a Safari Adventure, Scavenger Hunt, Horseback Riding, and S’mores by the Campfire with the option of at least one of the following (depending on the package) Ziplining, White Water Rafting, Swimming with the Dolphins, Hiking, Kayaking, Snorkeling, or Island Adventure. Amenities are complimentary breakfast each morning and dinner (based on the number of nights staying), Unlimited pool, workout room, and conference room access. Dry cleaning and laundry facilities are available.

Assuming that we have all necessary materials ready, here are the suggested milestones:

Do you have any questions? Take your time, review this agreement, and if you want to make any changes, I will be happy to answer any questions regarding this proposal Our next step is to meet via WebEx, Skype, Zoom, or telephone to discuss the milestone goals and payment. You can reach me on my phone at 555-555-5555.

1. All prices are subjected to changes and priced as the starting prices. 2. Package price varies according to the number of additional people added. For example, family Excursion Packages include [$] – [$] for each different person. The Family Reunion Packages include [$] – [$] for each other family member over 20 people. 3. Additional adventures added to the packages start ranging from [$] – [$] per person. 4. Airfare is not included but can be worked out in the packages. 5. Some adventures do have age restrictions. 6. Check-in is at 2:00 PM, and check-out is at 11:30 AM. All fees are due at the time of booking unless paid monthly. Then a 25% down payment is due at the time of booking, which is non-refundable. 7. Cancellations are to be done seven days before arrival day unless an extreme emergency occurs, and then documentation is needed for proof. Any cancellations after seven days of arrival will lose payment made up to 50%.

Ms. Kristi Frey

JavaScript is either not enabled or not working in your browser, and quite a lot of stuff on our site won't work right.

Travel Notices

Terms & Conditions

The terms & conditions below are general in nature. Select a package for specific terms & conditions. Can't find yours? Look for the "fine print" link on the package page. When you make a booking, the terms & conditions in effect at that time for your package govern your purchase, and a copy of these terms should be available under Your Booking or attached to your booking receipt email.

Bookings & Prices

Payments, refunds & credits, cancellations, included services, trip operation, participation, passports, visas & entry requirements, your information & privacy, miscellanea.

To help us provide you with the very best services at the lowest possible prices and avoid confusion and misunderstandings, we ask that you read the Terms & Conditions (the "Terms") below carefully. By booking, registering for, making a payment towards, or participating in a tour or other travel product or service with Friendly Planet Travel, Inc. ("Friendly Planet," "we," or "us"), you agree to the Terms that apply to that package in effect at the time of your booking. These Terms represent a legally binding contract.

We do our best to provide accurate and up-to-date information on our website, but errors may occur. Please confirm pricing and details with us prior to making a booking.

By making travel bookings on our website or with one of our agents, or otherwise purchasing any travel services offered by Friendly Planet, you warrant that 1) you are at least 18 years of age and have the legal authority to create a binding legal obligation; 2) you accept and agree to all the Terms presented herein; and 3) all information supplied by you for the purposes of that booking is true, accurate, current, and complete to the best of your knowledge.

BOOKING ON BEHALF OF OTHERS: If you make a booking for anyone other than yourself, you are considered the designated contact person for those other travelers. You represent and warrant that you are legally authorized to act on their behalf; that you have obtained all required consents; and that you will inform them of these Terms and warrant that they accept and agree to them. You are also responsible for making all payments due for your booking; notifying us if any changes or cancellations are required; and keeping the other travelers informed of all information relevant to your trip.

REGISTRATION: After you complete your booking, we'll send you an email containing a link to a secure traveler registration form. For most packages, you must complete this form within 5 days of booking. Let us know if you are unable to complete it within this timeframe, or your booking may be subject to cancellation.

CONFIRMATION: After we receive your booking and deposit, we will confirm availability of all components and send you a confirmation email within 1–2 business days. If any option or component you selected is not available, we will alert you and give you the option to modify your booking or to cancel and receive a refund of your deposit.

From the time of your booking confirmation until your final payment; your price may only be changed if: 1) you request Changes or Customizations to your booking; 2) new or increased government taxes or fees are implemented that apply to your package or its components; 3) vendor costs applicable to your package or its components increase. Under any of these circumstances, we will inform you how your package price will be affected.

Once your booking is fully paid the package price will not change, unless: 1) you request Changes or Customizations to your booking; 2) new or increased government taxes or fees are implemented that apply to your package or its components. In either case, we will inform you how your package price will be affected.

SPECIAL MEAL REQUESTS OR DIETS: You may enter special meal requests or dietary restrictions for each traveler when you complete your registration. We will relay your requests to the airlines and our partners in destination. Please confirm meal requests with the airlines by 72 hours before departure. We cannot guarantee that your requests will be honored, and some requests or restrictions may be difficult to accommodate in some destinations.

PRICES: Advertised package prices are based on double occupancy rooms or cabins and the least expensive travel dates, departure city, hotels, and other options available, and do not include Optional Excursions or other optional items, unless otherwise noted. Your total price will vary based upon the dates, flights, hotels, and other options you select when you book.

Advertised package prices may reflect an "Instant Savings" discount. On occasion, we may also offer price reductions, sale discounts, coupon discounts, or other promotional discounts on certain packages, departures, or services. Such discounts are valid for a limited time, only apply to new bookings, and may have other conditions or limitations. Existing bookings for which a deposit has been received are not entitled to price reductions or discounts that were not valid at the time of booking.

Prices and availability are subject to change until you make a booking and that booking is confirmed. After that, your package price will not change, with some exceptions listed under Confirmation .

All advertised prices and costs are in U.S. currency, unless noted otherwise.

DEPOSITS: A deposit, paid via one of our accepted payment methods , is required to secure your Tour Only booking, which will be applied toward the cost of your package. Selected tours will now require an increased deposit when airfare to and from your destination is included. Deposits vary by package, and some departure dates and/or departure cities may require a different deposit. Please check the package page, start a booking, or contact us to find out the required deposit. Changes or customizations you request to our packages may require an increased or additional deposit. Deposits are generally nonrefundable after we confirm your booking, unless covered by our Carefree Booking policy or we cancel your departure .

If you add Travel Protection coverage when you book, the premium will be added to your deposit amount.

FINAL PAYMENT: If any balance is due after making your booking, you must pay this balance via one of our accepted payment methods by your final payment due date. This date varies by package but is most often 75 days prior to departure. The due date for your booking will be listed in the booking process, in your booking receipt email, under Your Booking , and on your invoice. You may make as many payments as you like in any amount until the due date. If you have not paid in full by your due date, your booking will be subject to a $50 late fee. If you have not paid in full 15 days after your due date, your booking will be cancelled, and your deposit will be forfeited. If you make payments in excess of your balance due, you can choose to receive a refund of the excess amount or to convert it to a Travel Credit with no expiration date.

PAYMENT METHODS: We accept payments towards your deposit or balance due by the following methods:

• Visa, MasterCard, Discover, and American Express: You can use one of these cards when booking or making a payment via our website or with an agent by phone. To pay your deposit with multiple credit cards, please call us . You may also pay by credit card by printing our credit card authorization form , completing and signing it, then emailing, faxing, or mailing it to our office .
• PayPal account: You can use your PayPal account to make payments via our website only. You will be redirected to the PayPal site and required to log into your account during the process.
• Checks, including personal checks, cashier's checks or money orders, drawn on a U.S. institution: To make a payment via check, please make it payable to Friendly Planet , write your booking number on the check, and mail it to our office . To pay your deposit with a check, we strongly suggest you first call us to start your booking, then mail your payment via overnight delivery, as we cannot confirm your space or price until we receive it.
• Travel Credits issued by us: To redeem travel credits, please contact us .

We do not accept any other forms of payment. Payments must be made in U.S. currency or a conversion fee may apply.

RETURNED PAYMENTS: If a check payment made to us is returned due to insufficient funds, stop payment, a closed account, or any other reason, we will notify you, and a returned check fee of $50 will be added to your balance due. You are responsible for making alternate payments to pay your balance due by the final payment due date. If we notify you after your final payment due date that a check has been returned, we must receive a replacement payment within 48 hours, or your booking may be subject to cancellation.

Refunds will be processed and paid as promptly as possible. If we need to recover funds already paid to our partners for your services, your refund will be issued after those funds have been recovered. Most refunds are processed within six weeks of being requested. Refunds for payments by credit card will be credited to that card, provided your refund does not exceed the amount paid on the card. Otherwise, your refund will be issued by check.

Travel Credits

In many cases, we may issue you credits for trip cancellations, referring new travelers to Friendly Planet, promotions, or other reasons. In some cases, these credits have a stated expiration date, while other credits may have no expiration. To redeem credits, they must be used towards a booking that is made before the credits expire, but the travel need not be complete before the expiration. Expired credits are void and may not be redeemed. In most cases, credits used toward a booking which you later cancel are forfeited, unless the cancelled booking is covered by our Carefree Booking policy or otherwise stated.

Credits are issued to individuals, who must be over the age of 18. In the case of credits awarded to a former traveler who referred a new traveler to us, they are issued to the person who made the referral. In most other cases, including those where a credit is related to a booking, the credits are issued to the person who made the booking. Credits may be transferred to another individual, provided you notify us first in writing.

Credits are issued in U.S. dollar amounts and may be redeemed towards a balance due to Friendly Planet on a future trip. Credits may not be used towards visa fees, airport, port & border crossing fees, optional excursions, or any other items purchased on tour and/or not payable to Friendly Planet. You may redeem as many credits as you like towards a new booking. If the new booking totals more than the value of your redeemed credits, you are responsible for paying the difference by the final payment due date. Credits are not redeemable for cash, and any credits not redeemed for a new booking will carry over and be used towards another future booking, provided they have not expired.

Carefree Booking

The Carefree Booking policy only applies to a new booking—defined as booking without the use of funds on file from a previous cancellation. The Carefree Booking policy only applies to your original booking—limiting rebookings to one. Subsequent bookings will be subject to standard cancellation penalties. Additionally, any coupon or discount (other than our Instant Savings) does not transfer from the cancelled booking and therefore will not be applied to the new booking. Under this policy, should you:

• Decide not to travel for any reason
• Your booking was not made using a previously cancelled booking's funds
• You let us know before your final payment due date

You may cancel your booking and choose one of the following:

• Select another available departure on the same or a different package. We will credit all payments you have made, including any travel insurance premiums, towards a booking for that departure for the same or a greater number of travelers.
• Receive future Travel Credits worth everything you have paid, excluding any travel insurance premiums. These credits will be issued to the booking customer and may be redeemed towards any future trip but must be used or transferred within 5 years of your booking.
• Receive a refund equal to all payments made, excluding any travel insurance premiums, and minus $199 per person in Travel Credits. These credits will be issued to the booking customer and may be redeemed towards any future trip but must be used or transferred within 5 years of your booking.

You will not be charged any fees or penalties, except:

• If you requested special flight arrangements and you paid for and asked that we issue tickets for those flights, airline change or cancellation fees may apply and will be deducted from your credit or refund.
• If you originally booked prior to Mar 19, 2020 and then cancelled and rebooked (defined as transferring all deposits and payments from a cancelled booking to a new booking), and we had already issued airline tickets for the original booking, airline change or cancellation fees may apply, which we will deduct from your credit or refund.

Changes or cancellations rrequested after your final payment due date are subject to our standard change and cancellation fees and policies. Carefree Booking may not be available for all packages, including private and custom group departures and Biblical Journeys. See the package page for eligibility.

Changes & Customizations

CHANGING YOUR PACKAGE OR DEPARTURE: Requests to modify an existing booking to change your package or to change your departure (to another scheduled departure date for the same package) are subject to availability of the new package or departure. When not covered by our Carefree Booking policy, such changes are subject to fees, which will be added to your balance due. When such requests are received on or before your final payment due date , the change fees schedule below applies. When such requests are received after your final payment due date, they are considered cancellations and are subject to cancellation fees , but any refund due to you after such fees may be applied as a credit towards the new package or departure. In either case, and regardless of our Carefree Booking policy, if the total price of the new package or departure you select (including all selected options and any applicable fees payable to Friendly Planet) is more than your previous total, you are responsible for paying the difference, which will be added to your balance due. If the total price of the new package or departure you select is less than your previous total, we will apply the difference as a credit to your balance due, or if you have already paid in full, refund you the difference.

CUSTOMIZATIONS: If you wish to arrange flights from other cities or otherwise modify or customize one of our packages, please make your request when you book or contact us prior to booking. If you wish to make changes to an existing booking, please contact us as soon as possible. We will let you know if your request is possible and the cost. After your final payment due date , changes to your package are usually difficult and may involve significant additional cost.

Requests for significant changes to our packages, particularly those involving flights, including upgrading your flight cabin, departing and/or returning to a different city, modifying your travel dates , adding or changing destinations, or combining two packages, are considered Customizations. We quote Customizations once you have made a booking and paid a deposit. We will research the best options and send the quote, including a tentative flight schedule if relevant, usually within 5 business days. If you request a Customization involving flights departing more than 330 days in the future, we will provide you with an approximate quote and flight schedule based on information available at the time of your request. Once those flights come in range, approximately 330 days prior to departure, we will send you an updated quote and schedule.

Quotes are valid for a limited time. Once you accept our quote, we will add the amount to your balance due. Some customizations may require immediate payment while others will be payable by your final payment due date. Once a Change or Customization has been quoted, accepted, and confirmed, it is generally subject to the same cancellation policy that applies to your package, with the exceptions listed under Carefree Booking policy .

For some Customizations involving flights, quoted prices cannot be guaranteed until flight tickets are issued . In this case, you can choose to pay the cost of the flights immediately to lock in your airfare, and we will issue the tickets immediately. Once flight tickets are issued, they are subject to any applicable airline policies and are generally unchangeable and nonrefundable.

EXTENDED STAYS: On some packages, you may be able to extend your stay by departing after and/or arriving before the scheduled dates. We can arrange modified flight dates, extra hotel nights, and/or transfers, subject to availability and other restrictions. See Changes & Customizations for more information.

CHANGE FEES: Except when covered by our Carefree Booking policy , most Changes and Customizations are subject to fees. When you request a change, we will advise you of the applicable costs and fees or include them in your quote. The fee schedule below currently applies.

* Plus the cost of new flights or airline change fees if flight tickets have already been issued .

This fee schedule may change at any time, and your booking is subject to the schedule in effect at the time of booking. A copy of the Terms and fee schedule that govern your booking should be available under Your Booking or attached to your booking receipt email.

NAME CHANGES: Due to government and airline requirements, you must provide us the names of all travelers, including titles such as Jr. or Sr. and any multiple first, middle or last names, exactly as they appear on each passport. These are typically entered on our registration form . After you submit the registration form, any name changes (due to errors, marriage, or other reasons) should be reported to us immediately. Such changes may be subject to a $50 per-change fee by Friendly Planet plus any fees assessed by airlines or other vendors . Any errors that are not corrected prior to travel could prevent you from boarding your flights or your entry to some countries and may require the purchase of new airfare.

AIRLINE & OTHER VENDOR FEES: In addition to the change fees charged by Friendly Planet, Changes or Customizations may also incur additional fares, fees or penalties from our vendors, particularly by our airline partners. When you request a change, the quote we give you will include these charges. If your package includes flights or you have added flights to your booking, note that once we issue flight tickets , those tickets are governed by airline policies and are generally unchangeable and nonrefundable. Any change affecting your flights (including change of traveler names, airports, departure date, or return date) requested after tickets are issued usually requires the payment of airline-imposed fees or the purchase of new airfare, which will be added to your balance due.

Cancellations by You

If you elect to cancel your booking for any reason, you must notify us in writing. Except when covered by our Carefree Booking policy , cancellations are subject to fees which vary by your date of booking, your date of cancellation, and by package; select a package for details. Cancellation fees may change at any time, and your booking is subject to the schedule in effect at the time of booking. A copy of the Terms and fee schedule that govern your booking should be available under Your Booking or attached to your booking receipt email.

When you cancel, we will refund all monies paid, minus:

• your deposit or the applicable cancellation fee, whichever is greater
• the cost of any issued flight tickets if nonrefundable, or any cancellation fee assessed by the airline if refundable

When you request cancellation, we will advise you of the total of these fees and your total refund, if any. In some cases, as indicated in the fee schedule, some or all of the cancellation fee we withhold may be applied as a Travel Credit , which does not expire and can be used toward any future booking.

If you make a booking for two or more travelers, it is possible for one or more travelers on that booking to cancel while allowing the remaining traveler(s) to continue. Cancellation fees will only be assessed on the cancelling travelers. If such a change requires any double occupancy rooms or cabin to be converted to single occupancy, the remaining traveler(s) are responsible for any applicable single occupancy rates, which will be added to their balance due. In some cases, it may be possible for a new traveler to be added to a booking replacing another traveler. If so, a name change fee will apply, as well as any applicable airline & other vendor fees , particularly for any issued flight tickets .

Cancellations by Us

Most of our advertised packages require a minimum number of travelers to operate. We reserve the right to cancel or reschedule any departure due to insufficient demand, unsafe conditions, events beyond our control , or any other reason. If we cancel a departure, we will notify you prior to the final payment due date (unless the cancellation is due to an unforeseen situation that arises after that) and offer alternate dates of travel or a full refund . We also reserve the right to cancel a specific booking or remove a specific traveler prior to departure, at our own discretion, and refund all monies paid to Friendly Planet.

We are not responsible for any incidental expenses or consequential losses that you incur as a result of a cancelled booking, including but not limited to loss of earnings, loss of enjoyment, or the cost of any connecting flights, accommodations, airport transportation, visas, document fees, vaccinations, or other services you may purchase that are dependent upon the operation of your trip. Where possible, we recommend that you wait until after your final payment due date to purchase any such services.

INCLUDED SERVICES: Varies by package; see the "included features" list on the package page.

NOT INCLUDED: For most of our packages, unless otherwise noted, the following items are not included in the advertised package price:

• excess baggage fees
• advance seat reservations
• entry visa fees
• optional extensions & excursions
• personal, baggage & travel insurance
• items not specifically mentioned in the itinerary or "included features" list
• any items of a personal nature

UNUSED SERVICES: Unused services cannot be refunded once the trip has begun. No refund can be made for absence by travelers from any part of the itinerary.

For your convenience, most of our tours & packages include flights by scheduled carriers departing from and returning to one or more designated U.S. cities (gateways). See the package page for details. In some cases, we may arrange charter flights for specific destinations or private groups. We do not arrange or sell flights except as part of a package that includes a hotel, cruise, or other services.

FLIGHTS FROM OTHER CITIES: For some packages, upon request, we may be able to arrange flights departing from and returning to other U.S. or Canadian cities for an additional cost. For details, see Customizations . We suggest that you request those flights from us, and we will do our best to book all your flights together with a single carrier or a partner network on a single ticket. If you prefer to book your own flights to and from a designated departure city, see Connecting Flights .

TOUR ONLY OPTION: Some packages offer a "tour only" (also called "land only") option without flights to and from the destination. (The package may still include flights within the destination.) If you select this option, you are responsible for arranging your own flights and transportation to the package starting point (see Joining a Tour ). Please provide us with your flight details so that our team can track your flights. We can often arrange private airport transfers in the destination for an additional cost; see Customizations . If you would like to request these, please do so prior to your final payment due date. For "tour only" travelers, some of the remaining terms below regarding flights do not apply.

RESERVATIONS & TICKET ISSUANCE: For most packages, we reserve flights after you book, and we issue tickets after we receive your final payment. In some cases, we may need to issue tickets sooner. For Customizations involving flights, you may choose to pay for those flights and have us issue tickets sooner to guarantee the price. However, flights generally cannot be booked more than 330 days in the future, and prices quoted more than 330 days in the future may be subject to change. After tickets are issued, they are subject to airline policies and are generally unchangeable and nonrefundable, and any change affecting your flights usually either requires the purchase of new airfare or is subject to change fees.

AIRLINE POLICIES: When you purchase flights from us (as part of a package), we act only as a sales agent for the applicable airline, and flights and fares are subject to the rules and policies of the airline. While we have contracts with some airlines that provide us with special fares, cancellation policies, and ticket issuance requirements, in general, flights that we furnish to you are subject to the same rules, policies, and fees that would apply if you purchased the flights yourself. Should you have an issue with the airline, we will do our best to help, but we are not responsible for the airline's policies or fees or the service provided by them. The passage contract in use by the airlines concerned, when issued, constitutes the sole contract between the airline and passengers.

FLIGHT SCHEDULES & CONNECTING FLIGHTS: If your booking includes flights departing from and/or returning to the U.S. or Canada, we will send a schedule for these flights with your e-ticket after we issue your tickets . For many packages, we post a sample flight schedule on our website, but this is only a sample and should only be used for general planning purposes. Some packages include flights within your destination. We do not post or send schedules for these, but approximate flight times may be included in your package itinerary.

Airlines may change flight schedules at any time without prior notice , even after flights have been confirmed and ticketed. We are neither responsible nor liable for any costs resulting from a change in airline schedules or missed connections with the flights we provide. This includes but is not limited to fees or penalties incurred for airfare, international or domestic, not provided by us; additional accommodations before, during, or after one of our packages; or any airport transportation not purchased from us.

AIRPORT TAXES & FEES AND FUEL SURCHARGES: Fuel surcharges and U.S. departure taxes & fees and Sept. 11th Security Fee , if applicable, are included in the advertised price for any package which includes flights. If some taxes & fees cannot be prepaid, we'll notify you to pay them directly to local authorities.

CABIN UPGRADES: Included airfare is in coach or economy class. For flights departing from or returning to the U.S. or Canada, business class or premium economy may be available upon request for an additional cost; see Customizations . For packages that include flights within the destination, cabin upgrades are generally not available for these flights.

ADVANCE SEAT RESERVATIONS: Airlines typically assign seats when you check in, within 24 hours of departure. For flights departing from or returning to the U.S. or Canada, most of our airline partners allow seat reservations earlier than this, but some charge fees for this service in economy class. When seat assignments incur a fee, these requests must be made with and fees paid directly to the airline rather than Friendly Planet. For details, see Advance Seat Reservations . For packages that include flights within the destination, advance seat reservations are generally not available for these flights.

MILEAGE PROGRAMS: If you provide it, we will enter your "frequent flyer" or mileage award program account number into your flight record at the time of ticketing. When you check in for your flight, confirm that your account number has been added. However, the flights offered on our packages may not be eligible for these programs due to our specially negotiated rates. Please contact the airline or the administrator of the mileage program if you have questions about eligibility or the crediting of points or miles to your account.

Accommodations

Our packages include carefully selected hotels and/or cruise ships. Advertised prices are for standard double occupancy rooms or cabins. You can enter your preferred number of beds (one or two) per room or cabin when you book, and we will do our best to honor your request but cannot guarantee it. Single or triple occupancy rooms or cabins may be available upon request, but availability cannot be guaranteed. Special requests (bedding, smoking preference, etc.) are subject to availability and confirmation by the hotel or cruise line.

At least 14 days prior to departure, we will send you a detailed list of all accommodations on your package, including hotel addresses, telephone, and fax numbers. Sometimes it is necessary to change the hotels or cruise ship used on your package. In that event, we will make every effort to ensure that substitutes meet or exceed the quality and location of the original.

While we do our best to select upscale accommodations, some hotels may not have air-conditioning, especially in rustic or remote locations. In such cases, other types of climate control are generally available.

Optional Excursions

Any activity, transportation, meal, product, or service listed as optional and not expressly included in the itinerary or price of a package is considered an Optional Excursion. In most cases, these Optional Excursions are offered by Third Party Suppliers. Some may be purchased from us with your booking, while others must be selected and paid for in destination, sometimes in local currency. We cannot guarantee availability of Optional Excursions, and for those paid for in destination, we cannot guarantee the price. If an Optional Excursion you paid for with your booking is not available, we will refund your payment for that excursion. We make no warranties and expressly deny any claims or liability whatsoever, including loss of enjoyment, arising from participation in, or the lack of availability of, Optional Excursions or any information provided by us or our representatives about these Optional Excursions.

Travel Insurance

We recommend you carry travel insurance or equivalent coverage. For your convenience, we offer a Travel Protection Plan provided by Travelex Insurance Services which may be purchased with most packages. The plan is available to anyone with a primary residence in the United States, excluding overseas territories. The premium is refundable within 15 days of purchase, provided you have not made a claim or commenced travel; after that, it is nonrefundable unless we cancel your trip prior to departure. If you change your package or departure, and select the Travel Protection Plan for the new booking, we will transfer your premium payments to the new booking. See the plan details, premiums, and limitations .

The plan may not be purchased by itself and must be purchased with a package or other travel product or service. Purchase of the plan is not required to purchase any other travel product or service. We act only as a sales agent for the insurance provider, and questions about coverage or claims should be directed to the insurance provider.

ITINERARIES: We make every effort to ensure our tours & packages run smoothly and according to the posted itineraries. However, international travel is complex, and we reserve the right to modify our itineraries as we deem necessary to keep everything running comfortably. Please refer to the latest version of your itinerary on our website prior to travel, which we will also send you at least 14 days prior to departure. The planned itinerary is representative of the types of accommodations, transport and activities planned, but the actual itinerary, including routes, schedules, amenities, modes of transport, and other items, may still be subject to alteration or substitution without prior notice due to circumstances on the ground or upon recommendation of our partners in destination. In these cases, we will make every effort to ensure the changes result in an equivalent or better experience for our travelers. We will not be held liable for any damages related to these alterations.

In rare cases, due to circumstances beyond our control (see Force Majeure below), and for the safety, comfort, and wellbeing of our travelers, it may become necessary to make major changes to our itineraries, including omitting certain destinations or segments of a tour (such as a cruise), or even cancelling a departure entirely. Should this occur, we will inform you as soon as reasonably possible. We will also make every effort to obtain refunds from our suppliers for the unused services, which we will refund to you. However, it may not be possible to obtain refunds from all of our suppliers (especially for ticketed flights), and we cannot guarantee a refund of your entire package price. See our Refund policy .

FORCE MAJEURE: Certain unexpected circumstances may arise, such as (but not limited to) weather events, pandemics, quarantines, border closures, acts of governments or authorities, wars, hostilities, political uprisings or civil disturbances, riots, strikes, terrorist activities or the threat of terrorist activities, criminal acts committed by third parties, defects of vehicles or breakdown in equipment, or an Act of God, that are beyond anyone's control, which force a cancellation or disruption of services. These circumstances are considered a force majeure. We will not be held responsible or liable in any way for such events, including death, bodily injury, illness, damage, delay, or other losses caused by such events. While we will always strive to assist our travelers wherever they are in the world when such circumstances occur, any losses or costs resulting from these events will be the responsibility of the traveler.

THIRD PARTY SUPPLIERS: Friendly Planet makes arrangements with airlines, cruise lines, hotels and other accommodation providers, coach companies, transfer operators, shore excursion operators, tour and local guides, activity providers, and other independent parties ("Third Party Suppliers") to provide you with some or all of the components of your booking. Third Party Suppliers may also engage the services of local operators and sub-contractors. We take great care in selecting Third Party Suppliers, but we do not supervise or control these suppliers and cannot be responsible for their acts or omissions.

In the absence of our own negligence, we shall not be responsible for any cancellations, delays, diversions or substitution of equipment; loss or damage to baggage or property; injury, illness, or death; or any claims, losses, damages, costs or expenses arising out of inconvenience, loss of enjoyment, upset, disappointment, distress or frustration, whether physical or mental, resulting from the any act, omission, error or negligence whatsoever by air carriers, rail, coach & ship cruise companies, hotels, transportation companies, other persons providing any of the services and accommodations to travelers, or any other person not our direct employee or under our exclusive control. Air carriers, rail, coach & ship cruise companies are not to be held responsible for any act, omissions, or events during the times that passengers are not aboard their aircraft or conveyances. We are not responsible for any criminal conduct by third parties.

The international carriage of passengers is subject to international conventions and treaties, where applicable. These international agreements limit and, in some cases, exclude the carrier's liability to travelers. Where any claim or part of a claim (including those involving death or personal injury) concerns or involves any travel arrangements (including the process of getting on or off the transport concerned) provided by any air, sea, inland waterways, rail, or road carrier or any stay in a hotel, our maximum liability is the maximum which would be payable by the carrier, or the hotel keeper concerned under the applicable international convention, treaty, or regulation applicable to the travel arrangements or hotel stay (for example: the Warsaw Convention, the Montreal Convention for international travel by air etc.) in that situation.

JOINING A TOUR: If you purchase a package that includes flights and/or transfers, you are responsible for making all necessary arrangements and allowing sufficient time to embark on these flights or transfers. If you miss your flights or transfers, contact us without delay. If you purchase a package that does not include flights or transfers (see Tour Only Option ), you are responsible for making your own way to the package starting point, usually the first hotel listed in the itinerary. We will provide instructions for how and where to meet your tour group, manager, or guide. If for any reason you are unable to make it to the starting point on time, contact us without delay. We will make all reasonable efforts to assist you in making alternate arrangements to join your tour, but you are responsible for any extra costs incurred, and no refunds will be issued for unused services.

GROUP PARTICIPATION: On our group tours, you'll usually be traveling with a group of strangers, and this can sometimes be challenging, especially in a foreign country. To avoid any discord within our groups and to provide our travelers with a positive touring experience, we reserve the right to reject or remove any traveler whose behavior is determined to be incompatible with the group. If you fail to comply with a decision made by our tour manager, behave in a way that is judged to cause or likely to cause danger, distress, or material annoyance to others, interfere with the wellbeing or mobility of the group, are deemed to be fractious to the group, at the sole discretion of Friendly Planet and/or our tour managers and representatives, we may ask you to leave the tour. In this case, we will not refund any portion of the package cost, and all expenses incurred by the termination of the touring program are your responsibility. We may also elect not to carry you on any future trips.

AGE REQUIREMENTS: For most of our tours & packages, you must be 18 or older to make a booking, and any other travelers on your booking must be 8 or older at the time of travel. Some packages have different requirements; see the package page or contact us for details. Travelers under 18 years at the time of travel are considered minors. Minors must be accompanied by an adult 21 years or older. One adult may accompany up to two minors. Each adult accompanying one or more minors is jointly and individually responsible for the behavior, wellbeing, supervision, and monitoring of such minors. If the consent of a parent, guardian, or any other person is required by applicable law for any minor to travel, the accompanying adult is responsible for securing all consents and documents and ensuring that they and the minor(s) meet all legal requirements to travel, to enter into and depart from applicable countries and regions. We will not be responsible for any fees, damages, or losses that may result from failure to secure necessary consents, permits, and approvals.

TRAVELERS WITH DISABILITIES OR DIFFICULTIES: Travelers requiring any type of special assistance must notify us of their requirements at the time of booking. We will make reasonable attempts to accommodate such special needs and to notify our airline and other partners of these requirements. However, we cannot guarantee that all disabilities or difficulties can be accommodated, especially in foreign countries and remote locales. Our coaches are generally not equipped to handle wheelchairs. Due to the nature of our itineraries, we cannot accept travelers who require service animals. We regret that we cannot provide individual assistance to travelers for walking, dining, entering and exiting motor coaches, ships, and other transportation vehicles, or to assist with other personal needs. Travelers who require such assistance must be accompanied by a qualified companion who is a paid traveler.

Our itineraries often feature sightseeing and other activities which may involve strenuous activities such as hiking moderate distances, walking up steps or over uneven surfaces, ascending to high elevations, or traveling in small boats. In general, travel conditions in some countries may be more difficult than what you are accustomed to. It is the responsibility of all travelers to consider their abilities, consult with appropriate medical personnel, and determine if they are in sufficient physical condition to comfortably undertake the requirements of each itinerary. If you are uncertain, please contact us to discuss.

If during travel, our representatives become concerned that your physical health or mental condition may make it unsafe for you to continue to participate in the planned itinerary, they may ask you to avoid certain activities. In extreme cases, we or our representatives may ask you to leave the tour. In this case, we will make reasonable attempts to transport you to the appropriate airport or other departure point, but otherwise, you will be responsible for all costs incurred. In either case, there will be no refund of unused services. You grant us and our representatives permission to discuss your situation, including your physical health or mental condition, and share any information we deem relevant with any travel companion, family member, medical professional, designated emergency contact, or other person we believe would be necessary or appropriate to deal with such concerns, at our sole discretion. Also see Emergency Medical Treatment . We recommend you carry travel insurance .

ACCEPTANCE OF RISK: You acknowledge that travel, especially to foreign and remote destinations, may involve some risk to your health and safety. The degree and nature of personal risk involved depends on the products or services booked and the location(s) in which a product or service operates. There may be a significant degree of personal risk involved in participating in physical and/or high-risk activities (such as ziplining, snorkeling, or hot air balloon rides), carriage by watercraft, or traveling to high altitudes, remote locations, or countries with developing infrastructure. Standards of hygiene, accommodation, and transport in certain destinations we visit are often lower than the standards you may expect in your home country, and there may be a risk of food poisoning, disease, or injury.

By booking with us, you acknowledge that you have considered the potential risks, dangers and challenges, and your own personal capabilities and needs, and you assume responsibility for all such risks. You agree to take all prudent measures in relation to your own safety while traveling, including but not limited to the proper use of safety devices (including seatbelts, harnesses, flotation devices, and helmets) and obeying all posted signs and oral or written warnings regarding health and safety. Absent any negligence on our part, Friendly Planet and our representatives will not be held liable for any claims or causes of action arising from any losses, damages, injuries, or death resulting from failure to comply with safety instructions or warnings or the risks inherent in travel and participating in adventurous activities included in our itineraries or otherwise offered by us or our representatives.

EMERGENCY MEDICAL TREATMENT: Should any medical emergency arise which precludes your ability to consent to emergency treatment when such authorization is required, we or our representatives will endeavor to communicate with your travel companions or previously designated emergency contact to request permission for any necessary treatment. If our representatives believe, at their sole discretion, that time or circumstances do not permit such communication, you authorize our representatives to consent on your behalf to any medical treatment, including all types of medical examinations, diagnoses, medication, treatment, or physician or hospital care, that is deemed advisable by, and is to be rendered under, the supervision of any physician or surgeon. You agree not to hold us or our representatives responsible for actions relating to any such medical or emergency treatment.

BAGGAGE & PERSONAL EFFECTS: In general, our tours & packages allow per person: one checked bag, not to exceed 44 pounds; one personal item such as a purse or camera bag; and one carry-on bag, which should fit under your seat or in an overhead compartment. Certain packages may have different or additional restrictions imposed by airlines, motor coaches, ships, safari vehicles, etc. We will send you specific baggage allowance information at least 14 days prior to departure. You can also review our Airline Baggage Allowances page. If you exceed the baggage limits, you may be subject to excess baggage charges assessed by the airlines.

You are responsible for safeguarding your luggage, camera, and other personal effects, including any items purchased while on tour, while in your possession. We are not responsible for lost or stolen personal items. Luggage or other personal items that are damaged by our airline partners are the responsibility of the airline. Should this occur, be sure to submit a baggage claim form before exiting the airport, typically in the baggage claim area.

LOCAL PURCHASES: We make every effort to give you an opportunity to browse local markets, shops and stores, time permitting. Some itineraries include scheduled stops at specialty stores or factories where you can view a demonstration of a local craft or purchase merchandise. If you decide to purchase these or any other items while on tour, you are responsible for those purchases. We are not responsible for the quality or authenticity of these items. It is always a good idea to comparison-shop and to thoroughly inspect all merchandise before leaving the store or shop, as most stores will not permit you to return or exchange purchased items. Prices may not include shipping/handling fees or customs charges. We are not responsible for the delivery or receipt of any item you purchase while traveling.

LOCAL LAWS: During travel, you must always comply with the laws and regulations of all places visited. Committing any illegal act may result in your removal from a tour and put you at risk of fines or punishment by local authorities, for which we cannot be held responsible.

We provide information about the requirements for U.S. passport holders to enter each destination we offer. Travelers with passports from other countries should determine the passport, visa, identification, and entry requirements that apply to them. Requirements are subject to change, often without notice, and we suggest you verify requirements with the relevant embassy or consulate. Ultimately, it is the responsibility of each traveler to understand and comply with all entry requirements, including acquiring and carrying the proper travel documents and paying any Entry & Exit Fees . We will not be held responsible for any trip interruptions, cancellations, or costs incurred by failure to comply with these requirements.

PASSPORTS: In general, passports are required for all citizens of the U.S. and other countries traveling abroad. Your passport should be valid for at least six months after your date of return (longer for some destinations), or you may be denied entry. Some countries also require a specific number of blank visa pages in your passport.

The names of all travelers must be provided to us exactly as they appear on their passport, including titles such as Jr. or Sr. and any multiple first, middle, or last names, when you complete our Registration form . Any errors that are not corrected prior to travel could prevent you from boarding your flights or your entry to some countries and may require the purchase of new airfare. See Name Changes .

For some packages, you must send us color copies of each travelers' passport photo/signature page within 5 days of booking or with your final payment, whichever is sooner. If we do not receive this promptly, your booking may be subject to cancellation.

TRAVEL VISAS & OTHER DOCUMENTS: Travel visas are required for many countries visited on our packages. Some countries also require proof of immunization against certain diseases, and minors (children under age of 18) traveling without parents, with only one parent, or with a parent of a different surname may be required to provide other documents. Please review the requirements . As a courtesy, we will send visa instructions for U.S. passport holders after you book. Any travelers that are not U.S. passport holders are responsible for determining the visa requirements that apply to them.

ENTRY & EXIT FEES: Some countries, airports, or ports may require the payment of entry or exit fees, border crossing fees, or other taxes or fees upon arrival or departure, which must be paid directly by the traveler and cannot be included in our package prices. You are responsible for payment of these fees. In some cases, these may be paid by credit card, but others may only be payable in U.S. or local currency. We do our best to inform you of such fees when you book and/or prior to travel, but we are not responsible for omissions or errors.

CUBA TRAVEL: While current U.S. law prohibits travel to Cuba by U.S. citizens and residents for tourism purposes, Friendly Planet operates legal tours to Cuba under the "Support for the Cuban People" travel category, in accordance with 31 CFR § 515.574 published by the Department of the Treasury Office of Foreign Assets Control (OFAC). U.S. citizens and residents utilizing this travel authorization must participate in the full-time schedule of authorized activities included in the package itinerary. Friendly Planet will provide all eligible travelers with valid Cuban visas. (Travelers born in Cuba who left before December 31, 1970, regardless of citizenship, will need either a Cuban passport or HE-11 visa prior to entering Cuba.) For us to obtain these visas, travelers must provide their mother's maiden name on our Registration form . After we receive your final payment, we will email you an official Travel Certification form, which all travelers must complete, sign, and return. If you fail to comply with these requirements, your booking may be subject to cancellation.

PRIVACY POLICY: When you make a booking, we require certain personal information (see below). When you use our website (https://www.friendlyplanet.com/), sign up for our newsletter, request a catalog, or interact with us in other ways, we may collect additional or other information, as described in our Privacy Policy . By using our website, booking travel with us, or submitting any personal information to us, you indicate your acceptance of our Privacy Policy.

REQUIRED INFORMATION: To make a booking, we require that you supply certain personal information, including the full legal name, gender, birthdate, and passport information for each traveler, as required by law and/or reasonably required to enable us and our suppliers to provide your purchased travel products and services. We also require contact information, including address, phone number, and email address, from the person making the booking. We request a phone number and email address for all other travelers, except for minors and family members who live together at the same address, so that we may reach you and your travel companions in case of last minute itinerary changes or emergencies. For each traveler, we also require the name and contact information of a designated emergency contact person who is not traveling. You are responsible for verifying that any information you provide for yourself and on behalf of other travelers on your booking is complete and accurate. Under no circumstances will we be liable for any errors or omissions in the information you have provided to us, or any fees or damages related to such errors or omissions.

IMAGES & MARKETING: While participating in any of our packages, images, photos, or videos may be taken by us, our representatives or contractors, or other participants that may contain or feature you. You consent to any such pictures being taken and grant a perpetual, royalty-free, worldwide, irrevocable license to us, our contractors, sub-contractors and assigns, to reproduce for any purpose whatsoever (including marketing, promotions and the creation of promotional materials by or with sub-licensees), in any medium whatsoever, whether currently known or hereinafter devised, without any further obligation or compensation payable to you.

These Terms represents the entire agreement between travelers and Friendly Planet. There is no additional liability.

If any provision of these Terms is so broad as to be unenforceable, such provision will be interpreted to be only so broad as is enforceable. The invalidity or unenforceability of any provision hereof will in no way affect the validity or enforceability of any other provision.

These Terms will inure to the benefit of and be binding upon the parties and their respective heirs, legal and personal representatives, executors, estate trustees, successors, and assigns. In the event that some other person or entity seeks compensation for claims from which you have released us from liability by agreeing to these Terms, you (or your estate) will indemnify and hold harmless Friendly Planet for all sums reasonably incurred in response to such claims, including our reasonable attorney costs and fees.

These Terms and purchases with us are subject to the laws of Montgomery County, Pennsylvania, the state of Pennsylvania, and the United States. Any dispute arising from these packages shall be litigated only in the courts of Montgomery County, Pennsylvania, which shall have exclusive jurisdiction.

We reserve the right to update or alter these Terms at any time. We will post amendments to these Terms on our website at https://www.friendlyplanet.com/terms/ , and any amendment will take effect immediately upon posting.

We retain the right at our sole discretion to deny access to anyone to our website (https://www.friendlyplanet.com/) and the products and services we offer, at any time and for any reason.

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Itinerary Templates

Plane Ticket Template

Use our free Plane Ticket Template to create customized domestic or international plane tickets fast. Download, print, or send as PDFs in a single click.

Vacation Itinerary Template

Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.

Flight Itinerary Template

Build your flight itinerary anywhere and easily! Use this Flight Itinerary PDF template built under the Jotform PDF editor and you bring your flight itinerary in your computer of mobile device!

Business Travel Itinerary Template

Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.

Daily Itinerary Template

A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time. This will definitely help you establish a habit and a plan to achieve your goal. This document can be used by students to prioritize the things that they need to do for a school like study habits and reviewing for upcoming exams. For adults, a daily itinerary is useful to prevent procrastination. It can also be used in travel activities in order to maximize vacation time.This Daily Itinerary Template shows the activities that you will follow for 7 days. Each day shows the time, activity description, and status. This template is utilizing the Configurable List widget where they can add activity information dynamically as needed. This PDF template can be edited easily via the PDF Editor where you can insert images, change font format, or change the theme color.

Itinerary Planner Template

Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!

Travel Itinerary Template

A travel itinerary document composed of two pages providing the travel location, dates and contact details with the travel, accommodation and activities schedule with all necessary details included.

Bachelorette Itinerary Template

Instantly create PDFs itineraries for a bachelorette party. Easy to customize for any theme. Download, print, and share in just one click. No coding required!

Birthday Itinerary

If you are organizing a huge birthday party, this Birthday Itinerary would help you inform your guests about the party schedule with all location, date and time information included. All submission data will be automatically generated as a pdf document with this design, that would allow you to send personalized itinerary for all your guests. You can fully change the template and create your own birthday itinerary, change the document alignment, background, fonts, colors and add more fields by simply dragging and dropping elements.

Event Itinerary Template

Create a downloadable, printable PDF event itinerary with our free Event Itinerary Template. Easy drag-and-drop customization. Send out itineraries via autoresponder!

Trip Itinerary Template

This sample itinerary template contains the duration of the trip, destination, time and activities for each day. The PDF template only shows 3 days but you can use the PDF Editor to duplicate these elements and add more days.

Road Trip Itinerary

Conference Itinerary Template

Organize a professional corporate or educational conference by using this Conference Itinerary Template. This simple PDF template is easy to use and can be customized based on your event.

Meeting Itinerary Template

Impress your colleagues by showing your organizational skills with the help of this Meeting Itinerary Template. This template is easy to use and can be edited conveniently via the PDF Editor.

Wedding Itinerary Template

You’ll have the option to change any graphic element, list additional activities, include venue information, and even add photos of the happy couple.

Cruise Itinerary Template

Inform your passengers of the arrival and destination of the cruise by using this Cruise Itinerary Template. This document displays the destination, departure time, and arrival time.

Travel Itirenary

Camping Trip Itinerary Template

Create your Camping Itinerary straight out from Jotform with the use of this Camping Trip Itinerary Template! Stop figuring out how to start your camping itinerary document. Use this Camping Trip Itinerary PDF Template instead!

Formal Itinerary Template

Save time, money, and effort by using this Formal Itinerary Template in order to manage your event. This is one of the key elements in order to have a successful formal event.

Music Tour Itinerary Template

Produce your Music Tour Itinerary documents using this Music Tour Itinerary PDF template by Jotform! Create your music tour schedule easily and publish a document by providing the information for your itinerary to your delegates.

School Itinerary

Organizing a school event can be a daunting task. Use this School Itinerary template in order to plan a fruitful and memorable school event. This is a simple PDF but can be very engaging.

Employee Handbook Template

Create an employee handbook for your company. Get a head start with this ready-made template. Free and easy to customize. Share to sign in seconds.

About Itinerary Templates

The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip , you can instantly create schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.

Using our drag-and-drop PDF Editor , you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.

Frequently Asked Questions

1) what are the subtypes of itinerary templates.

There are itinerary templates for events, vacations, conferences — you name it! You can use travel itineraries — which include information about flights, hotels, tickets, vacation packages, and more — as well as business itineraries for conference schedules or meetings. Plus, you can fully personalize your itinerary for any trip you’re planning, whether that’s a road trip, a bachelor party, or an all-inclusive cruise.

2) What is the purpose of using an itinerary template?

The purpose of an itinerary template is to provide a structured plan for a trip or event. It outlines all the details of the event, including activities, schedules, budgets, to-do lists, and more. An itinerary template can help you organize and streamline the planning process both more productive and enjoyable, whether you’re putting on a conference or a small event for friends.

3) What are the benefits of using an itinerary template?

An itinerary template helps with time management and organization. It helps you lay out the details of an engagement in advance, saving you time and hassle once the event actually happens. Itinerary templates are also great for communicating details with others, as you can send them out to everyone involved to communicate logistics. Lastly, itinerary templates are useful when budgeting for expenses because you can estimate and track costs in one place.

4) How do I create an itinerary template?

You can create an itinerary by heading over to Jotform’s PDF templates library. We have you covered with multiple itinerary templates to choose from — no matter your needs. Simply pick the template that works best for you, click Use Template, and customize it in our PDF Editor. When you’re finished, you can share it via email or link or embed it in your website in seconds.

5) What information should be included in an itinerary template?

Generally, an itinerary template should include the major elements of the event or trip. For example, if you’re making a flight itinerary, make sure to include flight numbers, boarding times, terminals, and confirmation numbers.

If you’re making a conference itinerary, list the conference name, date, start time, location, sessions, and other details. Include a day-by-day or hour-by-hour breakdown of the schedule, depending on the length of your event.

The best way to construct an itinerary is to step back and think about all the information you would need to know as a traveler or attendee. This could include everything from budget and accommodation to meals and contact information, so take time to flesh out all the details.

6) Can I customize an itinerary template to suit my specific needs?

The beauty of the itinerary template is that you can adjust it to meet your requirements seamlessly. With Jotform’s intuitive drag-and-drop PDF Editor, you can rearrange sections, add new form fields, adjust fonts and colors, drop in your own logo, and much more. When you’re done, you can share it through email or a link with anyone who needs it. Plus, our mobile-friendly PDF itineraries work great on any phone, tablet, or computer, so your users can access them even if they’re traveling without a great internet connection.

7) Where can I find free itinerary templates online?

You can find free itinerary templates with a quick Google search. But, while there are many options to choose from, not all free itinerary templates are created equal. If you have to download a template as a Word document or PDF, editing them can get tricky, depending on which operating system or tools you use.

Jotform’s itinerary templates are completely free to use and easy to edit. Just choose the one you want to use, customize it in our PDF Editor, and you’re ready to go. You can create and share a robust itinerary in minutes.

8) How do I add accommodations and transportation details to an itinerary template?

You can add accommodation and transportation details to your itinerary template by replacing the text from the sections in one of our templates or by adding new sections to your itinerary.

You can include handy charts, color-block your sections, or create a snappy form design to make sure your users can absorb the information at a glance. To make your accommodation and transportation details even more organized, consider using standard formatting, bullet points, charts, and clear headings to enhance readability.

9) Can I share my itinerary template with others?

Yes! An itinerary wouldn’t be very useful if no one could see it except you — which is why Jotform has made this part as easy as possible. When you’re finished customizing your template, navigate to the Share button in the upper right corner of the PDF Editor. From there, you can create a link to share your document or invite users by email. You also have the option to grant private or company access, adjust permissions, and more.

10) Is it possible to create an itinerary template for multiple destinations?

Yes, you can create an itinerary template that covers multiple destinations for an event or trip! For example, if you’re organizing a company retreat with multiple destinations (think Chicago to New York or Paris to Berlin), you can create schedules for each location in the same itinerary. Put your stops on different pages or create separate charts with their activities. This way, you won’t have to send multiple documents to attendees.

11) Can I integrate a map or GPS coordinates into an itinerary template?

You can add a map as an image in your itinerary template to help guide attendees. You can also include information like the name and GPS coordinates of the destination in the template to make sure your attendees know where they’re headed.

12) How can an itinerary template help me stay organized during my trip?

An itinerary template can help you stay organized during your trip by eliminating unknown factors that may cost you time and money. For instance, if you book a bus to your day trip destination in advance, you won’t have to run around trying to find a way there the day of. An itinerary also helps you keep all the details about your day in one place so you won’t have to dig through your email searching for tickets or schedules.

One of the biggest perks of an itinerary is that it helps you manage your budget. Planning your budget in advance helps you estimate how much you’re going to spend and when, which also helps you add contingency funds should any surprises pop up.

And speaking of surprises — believe it or not, an itinerary can actually help with flexibility as well! Any trip will throw unexpected changes at you, but having your plans in one place will make it easier to rearrange specific activities or incorporate more time into your schedule with ease.

13) Are there any best practices for using an itinerary template?

There are several best practices that will help you get the most out of your itinerary template. The first one is to customize the template to your needs — adding all the details specific to your event will help you cover all your bases. Keep the information concise, so attendees don’t feel overwhelmed by too much text on the page.

It’s best to use a digital format such as a PDF for your itinerary, since paper itineraries are easy to lose or destroy. Be sure to share your document with all your attendees, so no one’s in the dark — and be sure to update it if any last-minute changes pop up!

14) How can I optimize my itinerary template to maximize my time during the trip?

Every itinerary will be different, depending on what each person enjoys. If you’re someone who likes to account for every minute of a trip, you can make a really robust itinerary. On the other hand, if you prefer to have some wiggle room, you can schedule one or two activities and leave the rest of your time to mosey around town.

In general, you can optimize your itinerary by prioritizing a couple must-see destinations and grouping activities together based on location. For example, if you’re headed to Barcelona and you’re most excited to see the Sagrada Familia, then you should plan a day in that part of town — and if a restaurant you wanted to try happens to be nearby, you can group those activities together.

It’s also wise to research transportation options in advance, because getting from one place to another often takes up the most time on trips. Be mindful of how long it’s going to take you to get somewhere — you might find it’s better to snag a cab than brave the train.

Lastly, plan in some buffer time and go with the flow! Nothing will ever go perfectly on a trip, but remember that it’s just as much about the journey as it is about the destination.

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8. Tour Operators and Tour Packages

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International Journal of Tourism …

Marjorry Virtudazo

Brian E M King , Larry Dwyer

This paper examines the prevalence of unethical practices within the business sector operating in the China to Australia tourism market. The range and nature of the practices is outlined in the context of the structure of outbound operations in China and inbound operations in Australia, taking account of the roles of the respective governments. The prospective impact of the practices on the growth of the market is evaluated. An estimation is provided of the potentially negative impacts of word-of-mouth recommendations on future China to Australia tourism flows. Keywords: China outbound, unethical practices, Australia inbound

Gurel Cetin , Şükrü Yarcan

Tour operators and tour guides are major stakeholders during production and operation of organized package tours. However, the relationship between them received little attention in tourism literature. This study intends to identify the dimensions of the relationship between the two parties and importance attained to different guiding roles both by tour operators and guides. It also explores the attitude gaps between tour operators and guides on various guiding attributes. The analyzed data were collected from 110 professional tour guides and 56 inbound tour operators. Numerous differences in perceptions were identified regarding importance attained to foreign language skills, group cohesion, holiday experience creation, entertainment, representation skills, contract compliance, image creation, itinerary compliance and identification with tour operators

Journal ijmr.net.in(UGC Approved)

Tourism is one of the important sources for all the countries. Tourism plays an important role towards development of GDP of the country. It has been known that, tourism is independent variable and different stake holders are depending upon the tourism activities. Among the different stake holders, tour operators are also one of the depending variables on tourism. As a stake holder of tourism, how the tour operators are playing their role and contributing towards development of tourism destinations. The study focuses on how the tour operators performing their role and contributing towards introduction of new local tourism destinations. The study will also high lighten that in what manner tour operators give their preferences towards development of tourism has been identified.

chapter in Encyclopedia of Ecotourism, David Weaver ed. 2001 CAB International, UK.

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Janet Cochrane

khoirunnisa munawaroh

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We present a pilot-assisted coherent intradyne reception methodology for CV-QKD with true local oscillator. An optically phase-locked reference tone, prepared using carrier-suppressed optical single-sideband modulation, is multiplexed in polarisation and frequency to the 250 Mbaud quantum signal in order to provide optical frequency- and phase matching between quantum signal and local oscillator. Our concept allows for high symbol rates and can be operated at an extremely low excess-noise level, as validated by experimental measurements.

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