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Expense Management System

Visit Concur Global Expense System space on JacobsConnect.

Access the Concur Travel and Expense Policy .

Announcements

SAP Fiori with Horizon Visual Design User Interface Theme

We will be updating the visual theme of your signed-in web experience for SAP Concur solutions, starting April 10th, 2024. After that date, the next time you sign into your SAP Concur account, you will see a refreshed look and feel.

The SAP Fiori with Horizon visual theme allows your organization to benefit from the following:

• A refreshed, modern look and feel.
• Inclusive and accessible design for everyone.
• Improved consistency and aligned user experience across all solutions.

The SAP Fiori with Horizon visual theme will not change any features or functionality. It is primarily a change in the look and feel of SAP Concur products - for example, fonts, font sizes, icons, colors, and rounded corners. The navigation menu is slightly modified to make it easier to find what you are looking for.

For more details on these changes, please review our FAQ .

To learn more about this change and to see it in action, check out this demo video .

Still have an issue, visit the Jacobs IT Support Portal .

There is no announcement at this time.

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Expense Management System

Visit Concur Global Expense System space on JacobsConnect.

Access the Concur Travel and Expense Policy .

Announcements

NextGen User Interface Transition

Starting October 1, 2022, Concur will be transitioning all users to the NextGen UI. All users will be transitioned by October 11, 2022.

What to expect:

• This only applies to expenses and not to travel.
• There is a slight delay when switching between different expenditure report options or parameters during the expense reporting process.
• All options and functionality are unaffected by the minor appearance modifications.
• Overall functionality is unchanged.

For frequently asked questions on the new User Interface, please visit the FAQ document

For additional details on the new User Interface, please visit the End User Guide

The Concur e-learning module videos are comprehensive training sessions which will cover your profile, expense reports, and the mobile application. You can find supplemental documentation including a user guide, quick reference guide, and FAQs here .

Still have an issue, visit the Jacobs IT Support Portal .

There is no announcement at this time.

Getting Started With Concur

The first time you log into Concur, you must update and save your Concur Profile. While updating your profile, please be sure to verify your email address and add your mobile device for safety messaging

• Review the Profile Guide and Updating Default Accounting Codes in your Concur Profile
• Read Getting Started with Concur
• For demos, watch Concur Travel and Expense video
• Log into Concur  

You will also need to activate your E-Receipts . If you have University-related travel planned, check out Before You Travel for additional information.

University Credit Card Programs

Concur mobile app, need more tools to navigate concur.

• Concur Icons
• Concur Terminology
• Concur Mobile Guide
• TCU Cost Object/Financial Approver Form

Travel and Expense

How concur travel works.

With so many travel options to choose from, empower your employees to make the right choices with Concur Travel .

By integrating travel, expense, and vendor invoice management  into a single system, SAP Concur makes booking business travel simple. Concur Travel helps your organization stay compliant with policies while also making it easy to make changes to travel plans as needed, no matter where and when those changes arise.

Booking a trip with Concur Travel

Booking a business trip should be easy. Using a single, intuitive interface it’s simple for employees to search and book flights, trains, hotels, and rental cars at the right price, all while staying compliant to your travel policy.

Negotiated and published fares are displayed in an easy to read table, with convenient color-coded indicators that show which options are within policy, and which aren’t.

Drawing travel content from multiple sources, Concur Travel not only gives employees more options together in one place, but also guides them to make the best choices for their travel needs. They can even see which options offer e-receipts to facilitate fast and seamless expense reporting.

Take a deeper dive into SAP Concur

Our free Concur Travel & Expense demo is an in-depth look at two of our core offerings, exploring how to book travel, submit expense reports, and more. 

Concur Request

Stop bad travel spending before it happens with Concur Request . Using Concur Request, you can create a customizable pre-spend control document to identify anticipated expenses. This request and approval process allows managers to review travel spend and spot issues on bookings before they happen.

Even when travel is booked outside the booking tool or your travel management company, Concur TripLink lets you track every traveler, every dollar, and itinerary, across booking channels. With TripLink, employees easily connect SAP Concur solutions to suppliers like Avis, Marriott Bonvoy, and United, ensuring negotiated rates are obtained and giving you visibility into their travel plans no matter how they’re booked.

The SAP Concur mobile app

When employees are on-the-go, the SAP Concur mobile app lets them manage everything from booking air, hotel, car, or train trips, viewing the details of their itineraries, as well as capturing receipts and submitting expense reports. And with an automated approval process, it’s fast and simple for managers to approve requests wherever they are, right from their smartphone.

TripIt Pro 

TripIt Pro , included with Concur TripLink , helps users effortlessly keep track of their itineraries, find better seats, track frequent traveler program balances, and get flight alerts when there’s been a cancelation or delay – all at their fingertips.

Help your employees be more productive with solutions they’ll love to use that lets you manage spending at the source, across both travel and expenses, for one unified view. You’ll get transparency and visibility into employee spend, the ability enforce policy, and the agility to make intelligent spend management decisions.

How Concur Expense Works

How Concur Invoice Works

• Concur Travel
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New Concur travel experience (T2) is slated to go live with SAP Concur on October 17, 2023.

• Date : October 13, 2023
• Category : Blog

As previously communicated, the new Concur travel experience (T2) is slated to go live with SAP Concur on October 17, 2023.

Acendas Travel actions

While we are excited for the much-anticipated roll-out of T2, we have made the decision to temporarily disable the auto-on feature for all Acendas clients, due to significant limitations of the new T2 experience and the impact to our travelers, as communicated by Concur.

If you have questions, please reach out to your Acendas Travel program manager.

The New Concur Travel Experience applies only to eligible Sabre Travel Configurations designated with USD currency.  Initially, availability will only be for select customers identified by Concur, Eligibility is based on settings and features enabled per Travel Configuration.

Eligibility is per vertical (air, car and hotel). In some cases, customers may only be eligible for 1 or 2 verticals resulting in a mixed experience. For example, air might be booked in the current experience, car in the new experience, and hotel in the current experience.

Each customer will need to decide which eligible vertical they want to Opt-In to. Customers with more than one Sabre Travel Configuration designated with USD currency could have a different eligibility status per configuration. This could mean users on different Travel Configurations will have a different experience.

What are the limitations? 

As with any modern technology development process, there are features which Concur is continuing to work on and which therefore won’t be included. Some features that exclude Travel Configurations from the New Experience:

• Choose Your Rule Class across all Travel Configurations
• Hotel Per Diems
• Virtual Payment via Conferma Pay
• Integrated Concur Request
• Southwest Direct Connect
• Concur Standard

Some features that are not yet available in the new Experience, but do not disqualify Travel Configurations.

• Search by Schedule Option Discontinued
• Share and Clone Trip Feature Discontinued
• Flight Matrix Discontinued
• Users cannot change trips. Trip would need to be cancelled and rebooked
• Place Trips on Hold

Some features are not yet available and will automatically redirect users back to the current Concur Travel experience, meaning they may start from the T2 experience and then be redirected to the legacy experience, booking through two different experiences:

• Multi-city air search
• Guest booking
• Third party meeting integrated booking

This is not an exhaustive list. There are additional limitations and product updates are on-going. For more details on the above functionalities, and future releases, please refer to Concur’s latest  release notes  and the  New Experience Feature Exclusions Limitations and Changed Behavior  document.

What is Acendas Travel’s overall approach for enablement?

There are several ways for eligible customers to migrate. Each comes with different impacts and levels of effort on all sides. Having assessed the benefits/disadvantages of each, we now understand current functionality gaps and have made the decision to take a controlled go-live approach.  This means we will Opt-Out all Acendas Travel customers prior to Concur’s automatic go live on October 17, 2023 .

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The Moscow Metro Museum of Art: 10 Must-See Stations

There are few times one can claim having been on the subway all afternoon and loving it, but the Moscow Metro provides just that opportunity.  While many cities boast famous public transport systems—New York’s subway, London’s underground, San Salvador’s chicken buses—few warrant hours of exploration.  Moscow is different: Take one ride on the Metro, and you’ll find out that this network of railways can be so much more than point A to B drudgery.

The Metro began operating in 1935 with just thirteen stations, covering less than seven miles, but it has since grown into the world’s third busiest transit system ( Tokyo is first ), spanning about 200 miles and offering over 180 stops along the way.  The construction of the Metro began under Joseph Stalin’s command, and being one of the USSR’s most ambitious building projects, the iron-fisted leader instructed designers to create a place full of svet (radiance) and svetloe budushchee (a radiant future), a palace for the people and a tribute to the Mother nation.

Consequently, the Metro is among the most memorable attractions in Moscow.  The stations provide a unique collection of public art, comparable to anything the city’s galleries have to offer and providing a sense of the Soviet era, which is absent from the State National History Museum.  Even better, touring the Metro delivers palpable, experiential moments, which many of us don’t get standing in front of painting or a case of coins.

Though tours are available , discovering the Moscow Metro on your own provides a much more comprehensive, truer experience, something much less sterile than following a guide.  What better place is there to see the “real” Moscow than on mass transit: A few hours will expose you to characters and caricatures you’ll be hard-pressed to find dining near the Bolshoi Theater.  You become part of the attraction, hear it in the screech of the train, feel it as hurried commuters brush by: The Metro sucks you beneath the city and churns you into the mix.

With the recommendations of our born-and-bred Muscovite students, my wife Emma and I have just taken a self-guided tour of what some locals consider the top ten stations of the Moscow Metro. What most satisfied me about our Metro tour was the sense of adventure .  I loved following our route on the maps of the wagon walls as we circled the city, plotting out the course to the subsequent stops; having the weird sensation of being underground for nearly four hours; and discovering the next cavern of treasures, playing Indiana Jones for the afternoon, piecing together fragments of Russia’s mysterious history.  It’s the ultimate interactive museum.

Top Ten Stations (In order of appearance)

Kievskaya station.

Kievskaya Station went public in March of 1937, the rails between it and Park Kultury Station being the first to cross the Moscow River.  Kievskaya is full of mosaics depicting aristocratic scenes of Russian life, with great cameo appearances by Lenin, Trotsky, and Stalin.  Each work has a Cyrillic title/explanation etched in the marble beneath it; however, if your Russian is rusty, you can just appreciate seeing familiar revolutionary dates like 1905 ( the Russian Revolution ) and 1917 ( the October Revolution ).

Mayakovskaya Station

Mayakovskaya Station ranks in my top three most notable Metro stations. Mayakovskaya just feels right, done Art Deco but no sense of gaudiness or pretention.  The arches are adorned with rounded chrome piping and create feeling of being in a jukebox, but the roof’s expansive mosaics of the sky are the real showstopper.  Subjects cleverly range from looking up at a high jumper, workers atop a building, spires of Orthodox cathedrals, to nimble aircraft humming by, a fleet of prop planes spelling out CCCP in the bluest of skies.

Novoslobodskaya Station

Novoslobodskaya is the Metro’s unique stained glass station.  Each column has its own distinctive panels of colorful glass, most of them with a floral theme, some of them capturing the odd sailor, musician, artist, gardener, or stenographer in action.  The glass is framed in Art Deco metalwork, and there is the lovely aspect of discovering panels in the less frequented haunches of the hall (on the trackside, between the incoming staircases).  Novosblod is, I’ve been told, the favorite amongst out-of-town visitors.

Komsomolskaya Station

Komsomolskaya Station is one of palatial grandeur.  It seems both magnificent and obligatory, like the presidential palace of a colonial city.  The yellow ceiling has leafy, white concrete garland and a series of golden military mosaics accenting the tile mosaics of glorified Russian life.  Switching lines here, the hallway has an Alice-in-Wonderland feel, impossibly long with decorative tile walls, culminating in a very old station left in a remarkable state of disrepair, offering a really tangible glimpse behind the palace walls.

Dostoevskaya Station

Dostoevskaya is a tribute to the late, great hero of Russian literature .  The station at first glance seems bare and unimpressive, a stark marble platform without a whiff of reassembled chips of tile.  However, two columns have eerie stone inlay collages of scenes from Dostoevsky’s work, including The Idiot , The Brothers Karamazov , and Crime and Punishment.   Then, standing at the center of the platform, the marble creates a kaleidoscope of reflections.  At the entrance, there is a large, inlay portrait of the author.

Chkalovskaya Station

Chkalovskaya does space Art Deco style (yet again).  Chrome borders all.  Passageways with curvy overhangs create the illusion of walking through the belly of a chic, new-age spacecraft.  There are two (kos)mosaics, one at each end, with planetary subjects.  Transferring here brings you above ground, where some rather elaborate metalwork is on display.  By name similarity only, I’d expected Komsolskaya Station to deliver some kosmonaut décor; instead, it was Chkalovskaya that took us up to the space station.

Elektrozavodskaya Station

Elektrozavodskaya is full of marble reliefs of workers, men and women, laboring through the different stages of industry.  The superhuman figures are round with muscles, Hollywood fit, and seemingly undeterred by each Herculean task they respectively perform.  The station is chocked with brass, from hammer and sickle light fixtures to beautiful, angular framework up the innards of the columns.  The station’s art pieces are less clever or extravagant than others, but identifying the different stages of industry is entertaining.

Baumanskaya Statio

Baumanskaya Station is the only stop that wasn’t suggested by the students.  Pulling in, the network of statues was just too enticing: Out of half-circle depressions in the platform’s columns, the USSR’s proud and powerful labor force again flaunts its success.  Pilots, blacksmiths, politicians, and artists have all congregated, posing amongst more Art Deco framing.  At the far end, a massive Soviet flag dons the face of Lenin and banners for ’05, ’17, and ‘45.  Standing in front of the flag, you can play with the echoing roof.

Ploshchad Revolutsii Station

Novokuznetskaya Station

Novokuznetskaya Station finishes off this tour, more or less, where it started: beautiful mosaics.  This station recalls the skyward-facing pieces from Mayakovskaya (Station #2), only with a little larger pictures in a more cramped, very trafficked area.  Due to a line of street lamps in the center of the platform, it has the atmosphere of a bustling market.  The more inventive sky scenes include a man on a ladder, women picking fruit, and a tank-dozer being craned in.  The station’s also has a handsome black-and-white stone mural.

Here is a map and a brief description of our route:

Start at (1)Kievskaya on the “ring line” (look for the squares at the bottom of the platform signs to help you navigate—the ring line is #5, brown line) and go north to Belorusskaya, make a quick switch to the Dark Green/#2 line, and go south one stop to (2)Mayakovskaya.  Backtrack to the ring line—Brown/#5—and continue north, getting off at (3)Novosblodskaya and (4)Komsolskaya.  At Komsolskaya Station, transfer to the Red/#1 line, go south for two stops to Chistye Prudy, and get on the Light Green/#10 line going north.  Take a look at (5)Dostoevskaya Station on the northern segment of Light Green/#10 line then change directions and head south to (6)Chkalovskaya, which offers a transfer to the Dark Blue/#3 line, going west, away from the city center.  Have a look (7)Elektroskaya Station before backtracking into the center of Moscow, stopping off at (8)Baumskaya, getting off the Dark Blue/#3 line at (9)Ploschad Revolyutsii.  Change to the Dark Green/#2 line and go south one stop to see (10)Novokuznetskaya Station.

Check out our new Moscow Indie Travel Guide , book a flight to Moscow and read 10 Bars with Views Worth Blowing the Budget For

Jonathon Engels, formerly a patron saint of misadventure, has been stumbling his way across cultural borders since 2005 and is currently volunteering in the mountains outside of Antigua, Guatemala.  For more of his work, visit his website and blog .

Photo credits:   SergeyRod , all others courtesy of the author and may not be used without permission

Moscow Metro – Part 2

Have you been to Moscow ? In all seriousness, they have the prettiest metro stations I have ever seen and I still can’t believe how immaculate and lovely every station was. There are several different stations pictured below and this is the second of several posts where I will show you the beauty of the Moscow Metro. Did you see part 1 ?  There really isn’t much to say because I think the pictures speak for themselves. I have so many more pictures to share with you!

Have you ever been to Moscow? Is it someplace you have thought about visiting?

She speaks fluent English, French and Spanish, and works for a major airline. And guess what? She’s also a licensed elementary teacher and has an MBA.

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This is the train STATION?? Oh my god… So gorgeous. Moscow has never even crossed my mind as a possible travel destination but this is gorgeous…Hmmm… LOL

I know, right? We spent several hours in the metro, just marveling at the beauty of each one. Thanks for stopping by!

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Claudia Looi

Touring the Top 10 Moscow Metro Stations

By Claudia Looi 2 Comments

Komsomolskaya metro station looks like a museum. It has vaulted ceilings and baroque decor.

Hidden underground, in the heart of Moscow, are historical and architectural treasures of Russia. These are Soviet-era creations – the metro stations of Moscow.

Our guide Maria introduced these elaborate metro stations as “the palaces for the people.” Built between 1937 and 1955, each station holds its own history and stories. Stalin had the idea of building beautiful underground spaces that the masses could enjoy. They would look like museums, art centers, concert halls, palaces and churches. Each would have a different theme. None would be alike.

The two-hour private tour was with a former Intourist tour guide named Maria. Maria lived in Moscow all her life and through the communist era of 60s to 90s. She has been a tour guide for more than 30 years. Being in her 60s, she moved rather quickly for her age. We traveled and crammed with Maria and other Muscovites on the metro to visit 10 different metro stations.

Arrow showing the direction of metro line 1 and 2

Moscow subways are very clean

To Maria, every street, metro and building told a story. I couldn’t keep up with her stories. I don’t remember most of what she said because I was just thrilled being in Moscow.   Added to that, she spilled out so many Russian words and names, which to one who can’t read Cyrillic, sounded so foreign and could be easily forgotten.

The metro tour was the first part of our all day tour of Moscow with Maria. Here are the stations we visited:

1. Komsomolskaya Metro Station  is the most beautiful of them all. Painted yellow and decorated with chandeliers, gold leaves and semi precious stones, the station looks like a stately museum. And possibly decorated like a palace. I saw Komsomolskaya first, before the rest of the stations upon arrival in Moscow by train from St. Petersburg.

2. Revolution Square Metro Station (Ploshchad Revolyutsii) has marble arches and 72 bronze sculptures designed by Alexey Dushkin. The marble arches are flanked by the bronze sculptures. If you look closely you will see passersby touching the bronze dog's nose. Legend has it that good luck comes to those who touch the dog's nose.

Touch the dog's nose for good luck. At the Revolution Square station

Revolution Square Metro Station

3. Arbatskaya Metro Station served as a shelter during the Soviet-era. It is one of the largest and the deepest metro stations in Moscow.

Arbatskaya Metro Station

4. Biblioteka Imeni Lenina Metro Station was built in 1935 and named after the Russian State Library. It is located near the library and has a big mosaic portrait of Lenin and yellow ceramic tiles on the track walls.

Lenin's portrait at the Biblioteka Imeni Lenina Metro Station

5. Kievskaya Metro Station was one of the first to be completed in Moscow. Named after the capital city of Ukraine by Kiev-born, Nikita Khruschev, Stalin's successor.

Kievskaya Metro Station

6. Novoslobodskaya Metro Station  was built in 1952. It has 32 stained glass murals with brass borders.

Novoslobodskaya metro station

7. Kurskaya Metro Station was one of the first few to be built in Moscow in 1938. It has ceiling panels and artwork showing Soviet leadership, Soviet lifestyle and political power. It has a dome with patriotic slogans decorated with red stars representing the Soviet's World War II Hall of Fame. Kurskaya Metro Station is a must-visit station in Moscow.

Ceiling panel and artworks at Kurskaya Metro Station

8. Mayakovskaya Metro Station built in 1938. It was named after Russian poet Vladmir Mayakovsky. This is one of the most beautiful metro stations in the world with 34 mosaics painted by Alexander Deyneka.

Mayakovskaya station

One of the over 30 ceiling mosaics in Mayakovskaya metro station

9. Belorusskaya Metro Station is named after the people of Belarus. In the picture below, there are statues of 3 members of the Partisan Resistance in Belarus during World War II. The statues were sculpted by Sergei Orlov, S. Rabinovich and I. Slonim.

10. Teatralnaya Metro Station (Theatre Metro Station) is located near the Bolshoi Theatre.

Teatralnaya Metro Station decorated with porcelain figures .

Taking the metro's escalator at the end of the tour with Maria the tour guide.

Have you visited the Moscow Metro? Leave your comment below.

January 15, 2017 at 8:17 am

An excellent read! Thanks for much for sharing the Russian metro system with us. We're heading to Moscow in April and exploring the metro stations were on our list and after reading your post, I'm even more excited to go visit them. Thanks again 🙂

December 6, 2017 at 10:45 pm

Hi, do you remember which tour company you contacted for this tour?

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