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How to use Airbnb for corporate travel - A quick guide

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• Airbnb rentals are typically more suitable for trips that are over a week in length.
• Hosts offer discounts on weekly and monthly bookings.
• Ideal for relocators or longer itineraries where travelers would appreciate facilities like washing machines and kitchens.
• Better for groups of business travelers.
• Safety concerns and more remote locations could make Airbnb rentals unsuitable for solo travelers.
• Airbnb rentals are great bases for new starters who have relocated.
• Can serve as inspiring backdrops for corporate getaways, allowing teams to reconnect and have creative brainstorming sessions in a new location.
• It is less suitable for short trips as their location tends to be away from business districts.
• Business travelers might prefer to stay in a hotel where they can benefit from housekeeping, gym facilities, and room service.

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Many travelers book with Airbnb to save on lodging for personal and leisure trips, but it’s equally convenient to use Airbnb for Work. It encourages stronger company culture through team building, local experiences and increased collaboration when traveling — all while saving about 50% on expenses. 

These days, some 700,000 businesses use Airbnb for Work to book spaces. In this guide, we’ll show you how find them, how the program works and why it might be a fit for your company’s travel style.

And although Airbnb doesn’t have a loyalty program, you can earn miles, points or cash back by paying with  the best small business credit cards .

Let’s take a look.

Overview:  What’s Airbnb for Work?

Airbnb for Work  is a dashboard designed for small business travel. It’s a simple but powerful interface that addresses difficulties in booking traditional lodging for teams.

When you sign up as a business, you’ll have access to travel reports, invoices and expense reports. You can even set limits on how much an employee can spend per night — right down to custom limits for specific cities. You can set the maximum at, say, $75 a night in Kansas City and $150 a night in New York or San Francisco.

You’ll save money by not having to pay for multiple rooms as you would with hotels. Instead, you can book a big place with several rooms for one nightly price — which on average is 50% cheaper. Most rentals come with a kitchen, work spaces and a living room, so you’ll also save on eating out and paying for multiple Wi-Fi passes.

Plus, everyone will have their own room for work and sleep and be more available for team meetings, brainstorming sessions and social gatherings.

Many Fortune 500 companies, like Domino’s, Hyundai and PayPal, use Airbnb for Work for team lodging. Airbnb locations are in ~200 countries around the world.

And you can also book a cottage, cabin or castle just to get away for a while.

Advantages of Airbnb for Work

1.  you can save nearly 50% compared to hotels.

In addition to making it easier to book team travel, Airbnb for Work can also save a lot of money. Airbnbs for teams are 49% cheaper on average for travel within the U.S. and can save even more on international lodgings.

Which makes sense because booking multiple hotel rooms can get expensive quickly.  If you can book one place with extra bedrooms, you’re only paying one total cost per night.

2.  Airbnb encourages team building and collaboration

The other advantage to Airbnb for Work is the opportunity to have your team in the same place, but with enough privacy so everyone has their own space.

When you can hang out in the living room, instead of a hotel lobby, your team can bond faster with fewer distractions. And having a full kitchen for meal preparation encourages folks to spend more time in shared spaces.

Plus, you can book  Airbnb Experiences  to arrange shared activities off-site, like sailing, pastry-making classes, a canoe trip and much more.

3.  Airbnb for Work offers a corporate dashboard for travel management

Airbnb knows business travelers need easy ways to book and pay for their stays, keep track of employee spending and generate invoices. The Airbnb for Work dashboard accomplishes this.

The Corporate Dashboard allows you to easily reserve stays for your team, so there’s no need for your employees to book their own reservation. You’re also able to directly reimburse your employees for their paid stays and pay any outstanding invoices related to the stay.

We’ll talk about the dashboard more in a moment.

4.  Airbnb for Work is great for long-term projects or employee relocation

Instead of bland corporate housing, Airbnb for Work can provide long-term accommodations for big projects or employee relocation. In fact, you can usually save even more for a longer booking.

Airbnb offers travelers certain amenities that most hotels simply do not. You’ll have an entire house/apartment to yourself and a full kitchen that’s a welcome convenience for folks who don’t want to eat at a restaurant every day.

5.  Airbnb for Work’s standards and host expectations

Airbnb requires hosts to meet certain standards before their listing will appear as work-ready. Hosts have to ensure:

• Guaranteed constant Wi-Fi
• Laptop-friendly work spaces
• Travel essentials like basic toiletries, iron, hair dryer, and hangers
• Self check-in with a keypad code or lock box
• Flexible and/or free cancellations

In addition to these requirements, each work-friendly listing must have at least an average 4.8 rating (out of 5) and at least five reviews.

Metrics are updated constantly. If a listing fails to meet expectations or falls below standards, it will no longer appear in business travel searches.

How to use Airbnb for Work

To get started, navigate to the Airbnb for Work  website  and click “Sign up.” You’ll have to use a work email, or an email separate from your personal Airbnb account.

You’ll get a verification email with a link to click to confirm it’s the correct email address.

Afterward, you can access and set up your dashboard.

Here, you can:

• Invite employees to book stays through your company’s portal
• Add a company credit card
• Generate invoices
• Track team spending

You can also add employees to groups and designate other admins to approve company travel, if you have a lot of employees.

You can also opt to receive alerts if a stay exceeds a nightly rate. And you can set limits for any specific city, say, $120 for Chicago or $150 for New York City.

This is a useful feature for giving employees more wiggle room in expensive markets. Or making sure they don’t spend too much in cheaper locations.

After you’ve set up your dashboard, you can invite your team members to join. From there, they can start booking their trips any time they log in with their company email address.

Trips will show up automatically in the “Reporting” section of your dashboard. And you can see who booked the trip, where they went, dates of the stay and how much it cost.

The dashboard is laid out simply and easy to use. The advantage of using it is to have everything in one place instead of waiting for each employee to submit expense reports and invoices. Plus, you can add a company credit card so they won’t have to use their own payment methods, which is another way to track spending.

Important considerations

Airbnb for Work is best for business travel involving small groups. If you have 2,000+ employees and want to organize a conference or meeting, you’d definitely want to look elsewhere for that kind of space.

Also, Airbnb isn’t subject to the same safety controls as major hotels, like marked exits, ADA compliance and sprinklers in every room in case of a fire. You’re often staying in a home intended for residential, not commercial, use. Although that provides “homey” space, you might need something with a ramp and an elevator or other special features.

And beware of cancellations. Things can (and do) happen — the heat goes out in winter or a pipe bursts. The landlord can’t move you to another room like in a regular hotel. If there’s a last-monute disaster, it could throw your plans into turmoil, although I’ve personally found Airbnb to be fast and accommodating in the case of emergencies like this.

This can happen in a regular hotel too, of course. For example, when I showed up to a Marriott hotel in Orlando, they told me the water was out on the entire floor — and sent me to another hotel across the street. Or you might arrive at a hotel to find a broken elevator, noisy guests next to your room or loud construction right outside your window (all of these have happened to me).

And hotels undergo frequent renovations. When I arrived at my Hyatt hotel in New Mexico, we had to walk around the entire building to check in because the lobby was closed. So being flexible is important when you travel, not just with Airbnb.

Finally, consider that some communities aren’t welcoming  of Airbnbs and their a constant rotation of new guests. You might experience hostility from neighbors.

If you have any safety concerns, be sure to ask your host. And always trust your instincts. If something doesn’t feel right, don’t question it — just walk away.

Again, that applies to every travel experience. Just know what you’re getting into as much as you can before you show up. Safety first, always.

There’s no loyalty program, but you can still save with the best business credit cards

An Airbnb loyalty program is rumored to be in the works, but until it arrives,  applying for a small-business credit card  allows you to earn valuable welcome bonuses and miles and points on your Airbnb business travel.

Our favorite cards include:

• Ink Business Preferred Credit Card – Best business card overall
• Ink Business Cash Credit Card – Best business card with no annual fee
• The Business Platinum Card® from American Express– Best business card for travel and airport lounge access

Check out  the full list of small-business cards . They’re our ticket to award travel — which includes cheap stays through Airbnb, even for business travel.

Bottom line

Airbnb for Work is an easy way to manage team travel, save money on lodging and bring colleagues closer together for team building and collaboration. On average, it’s 49% cheaper within the U.S. to book an Airbnb instead of a traditional hotel.

The dashboard is simple to use and offers organizational features to keep everything in one central hub. When you book through Airbnb for Work, you can expect to find fast Wi-Fi, self check-in, toiletries and flexible cancellation policies.

Airbnbs are usually reliable, but stay flexible in case your host has to cancel because of an emergency or another sudden issue. And it’s not the best option for huge corporations. The ideal client here is a small business team or a solo traveler.

Until Airbnb creates a loyalty program, you can use  the best business credit cards  to earn miles, points and valuable welcome bonuses when you travel.

It’s a viable and money-saving alternative to hotels, especially if you usually book several rooms for your team. In fact, some folks prefer it.

Have you used Airbnb for Work during your business travels? Let us know how it’s helped you and your team.

Meghan Hunter

Contributor

Meghan Hunter is an editor for Million Mile Secrets. She covers points, miles, credit cards, airlines, hotels and general travel. Her work has also appeared in The Points Guy.

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Unlocking the Business Travel Scene with Airbnb: Your Essential Guide for 2023

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Business travel can be both exciting and challenging. From finding the right accommodation to managing expenses, there are many factors to consider when planning a business trip. In recent years, Airbnb has emerged as a popular option for business travellers. In this blog, we'll explore the benefits of using Airbnb for business travel and how to make the most of the platform when planning your next trip.

Table of Contents

Why Use Airbnb for Business Travel?

• Cost-Effective: One of the main reasons business travellers opt for Airbnb is the cost savings. In many cases, renting a room or an entire apartment through Airbnb can be significantly cheaper than booking a hotel room. This can be especially beneficial for companies looking to cut costs on travel expenses. Additionally, many Airbnb properties come with amenities such as a kitchen and laundry facilities, which can save money on meals and laundry service costs.
• Flexibility: Airbnb offers a wide range of accommodation options, from private rooms to entire apartments. This flexibility allows business travellers to choose the type of accommodation that best suits their needs. For example, if you're traveling alone, a private room may be the best option. But if you're traveling with a team, an entire apartment may be more suitable.
• Local Experience: Staying in a hotel can be a bit isolating, but with Airbnb, you have the opportunity to experience the local culture and neighbourhood. Many Airbnb hosts are happy to share their local knowledge and recommendations, which can make your business trip more enjoyable and productive. Airbnb properties are often located in residential areas, providing business travelers with the opportunity to experience the local culture and neighborhood. This can be a great way to gain a more authentic and immersive experience while on a business trip, and many hosts are happy to provide local tips and recommendations.
• Amenities: Airbnb properties often come with amenities such as a kitchen and laundry facilities, which can be very convenient for business travellers. Having access to a kitchen allows you to prepare your own meals, which can be a great way to save money. And the ability to do your own laundry can be a real lifesaver on longer trips.  

How to Make the Most of Airbnb for Business Travel?

• Research: Before booking your accommodation, take the time to research different properties and read reviews from previous guests. This will help you find a property that meets your needs and has a good reputation.
• Communicate with your host: Before your trip, reach out to your host and let them know what you need. For example, if you need to check in early or need a quiet place to work, let them know. This will help ensure that your stay is as comfortable as possible.
• Take advantage of the app's features: The Airbnb app has a number of features that can make your business trip more efficient. For example, the "Notes" feature allows you to leave important information for your host, such as your arrival time or any special requests. And the "Messages" feature allows you to easily communicate with your host throughout your stay.
• Manage your expenses: Keep track of your expenses by saving your receipts and taking note of any additional costs, such as cleaning fees or extra guests. This will make it easier to manage your expenses and submit your travel expenses report when you return.
• Safety and security: It's important to ensure your safety and security during your stay. Research the neighbourhood, check the property's security features and make sure you have a way to contact the host or Airbnb support in case of an emergency.
• Business travel policies: Some companies have policies in place for their employees' business travel. Before booking your accommodation, make sure you are aware of your company's policies, and if necessary, get approval from your employer.
• How to handle last-minute changes: Business travel can be unpredictable and plans may change last-minute, it's important to have a plan in case of any changes. Airbnb's flexible cancellation policy can help in this situation, but it's always a good idea to have a backup plan in case of any unexpected changes.

How to Choose the Right Airbnb Property

• Location: When choosing a property, consider the location and its proximity to your business meetings or events. It's best to choose a property that's in a safe and convenient location, close to public transportation or within walking distance to your destination.
• Space: Consider the size of the property and the number of guests it can accommodate. For business trips, it's often best to choose a property that offers separate sleeping and living areas, as well as a workspace.
• Amenities: Check the property's amenities and make sure they meet your needs. For example, if you need a property with a kitchen or laundry facilities, look for properties that have these amenities.
• Reviews: Read reviews from previous guests to get an idea of what to expect from the property and the host. Pay attention to comments about the cleanliness, communication, and location of the property.

Making the most of your stay

Even if you are traveling for a short duration, you need to make the most of your trip. Here are three ways you can achieve that:

• Utilise the space: Make use of the property's amenities to make your stay more comfortable. For example, if the property has a kitchen, prepare your own meals to save money. And if it has laundry facilities, take advantage of them to keep your clothes clean and fresh.
• Take advantage of the host's local knowledge: Your host can be a great resource for information about the local area. Ask them for recommendations on restaurants, transportation, and things to do.
• Stay organised: Keep your business documents and travel itinerary organised and easily accessible. This will help you stay on top of your schedule and be more productive during your stay.

Tips for having a successful business trip with Airbnb

• Be prepared : Before your trip, make sure you have all the necessary information and documents, such as your business cards, travel itinerary, and contact information for your host.
• Communicate with your host: Reach out to your host before your trip to discuss your needs and any special requests. This will help ensure that your stay is as comfortable and productive as possible.
• Set boundaries : If you need a quiet place to work, let your host know. If you need privacy, let them know that too.
• Pack smartly: Pack what you need for your business trip, but also pack what you will need to make your stay comfortable.

How to handle issues or complications during your stay?

Complications can arise during any part of your trip, so you need to make sure you are at the top of your game. 

• Contact your host: If you encounter any issues or complications during your stay, reach out to your host. They will be able to help you resolve any problems and ensure that your stay is as comfortable as possible.
• Contact Airbnb support : If your host is unable to help, or if the issue is serious, contact Airbnb support. They will be able to provide assistance and help you find a solution.

How to optimise your business travel budget with Airbnb?

• Compare prices: Compare prices of Airbnb properties with hotels and other accommodation options to ensure you're getting the best deal.
• Book in advance: Book your accommodation well in advance to take advantage of early bird discounts and lower prices.
• Choose shared accommodation: If you're traveling alone, consider booking a shared room instead of a private room or entire apartment. This can be a great way to save money.
• Use the app's features: Take advantage of the app's features, such as "notes" and "messages", to communicate with your host and manage your expenses.

Airbnb has become a popular choice for business travellers due to its cost-effectiveness, flexibility, and local experience. By taking the time to research properties, communicate with your host, take advantage of the app's features, and manage your expenses, you can make the most of your business trip with Airbnb. 

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Companies Booking Airbnb for Business Travel More Than Double with Nearly 700,000 Using Airbnb for Work

We launched ‘Airbnb for Business’ in 2014 to make it easier to travel for work without sacrificing the comforts of home. Since then, we’ve seen significant changes in not only the way people travel for business but in the ways people get work done. To reflect these changes, we recently renamed our professional community as Airbnb for Work to better encompass the unique benefits only Airbnb can offer today’s modern workforce.

But, there’s much more to this story than a name change. Today, we’re sharing an update on the exponential growth in companies and employees using Airbnb for Work, highlighting new business travel trends, and announcing new tools and features for travelers and travel managers.

Nearly 700,000 companies using Airbnb for Work

A little more than a year ago, we revealed employees from more than 250,000 companies around the world had signed up to use Airbnb for Work. Today, that number has more than doubled — to date, nearly 700,000 companies have had employees sign up and book with Airbnb for Work. Of all these companies, more than 275,000 of them are directly engaged with Airbnb to help manage their travel.

As more and more companies come on board, we’re also seeing significant growth in bookings: from 2015 to 2016, Airbnb for Work bookings tripled. And, from 2016 to 2017 bookings again tripled.

700K companies with employees who have booked with Airbnb for Work to date

3X growth in bookings on Airbnb for Work from 2015 to 2016, and again for 2016 to 2017

The way people travel for work

In tandem with this growth, we’re seeing interesting trends in the way people travel for work with Airbnb:

• Bleisure (combining business trips with leisure stays) – we continue to see people tack on weekend days to explore the cities they’re traveling to. More than 30% of Airbnb for Work bookings in the past year include at least one weekend night.
• “Traditional” business trips – a year ago, the average trip on Airbnb was six nights or more; today, the average stay with Airbnb for Work is about five days, and the fastest growing segment of trips is three nights or less. Business travelers are increasingly using Airbnb for shorter trips, which they may have booked hotels for in the past.
• Collaboration – nearly 60 percent of Airbnb for Work trips in the last year had more than one guest. Of the 60 percent of Airbnb for Work trips with more than one guest, nearly 40 percent of had three or more guests. Teams are traveling together to bond and collaborate.
• Mobility – we’re seeing extended stays and relocations being booked on Airbnb for many different reasons and lengths of time — ranging from long business trips or training sessions that require several weeks away, to on-site projects that can last several months to a year. In the past year alone, we’ve seen stays with Airbnb for Work 14 days or longer grow nearly 3X.

30% of Airbnb for Work bookings in the last year have included at least one weekend night

60% of Airbnb for Work trips in the last year included more than one guest

Making global travel local

Geographically, Airbnb for Work travelers are touching every corner of the globe. In the past year, the top 10 Airbnb for Work destinations were:

• Los Angeles
• South Bay, CA (Silicon Valley)
• San Francisco
• Washington, D.C.

We’re also seeing new business travel corridors (where people are coming from and where they’re traveling to) emerge. Top Airbnb for Work travel corridors over the past year include trips between:

• New York to Los Angeles, and vice-versa
• Melbourne to Sydney, and vice-versa
• London to Paris
• San Francisco to Los Angeles
• New York to Boston

Customer-driven

We’re fortunate to work with all types of companies, from global corporations to single freelancers. With companies directly engaged with Airbnb for Work to help manage their travel, in the last year, we’re seeing:

• Employees from large enterprise companies (5,000+ employees) making up 40% of our professional community.
• Employees from startups and SMBs (1-250 employees) making up nearly 40% of our professional community.
• Employees from mid-sized companies (251-5,000 employees) making up more than 20% of our professional community. What’s more, employees from mid-sized companies are the fastest-growing segment of travelers on Airbnb for Work.

Companies including Gap Inc., Facebook, Twitter and Columbia Sportswear Company use Airbnb for Work to offer their employees extra comfort and flexibility while on the road.

There are many times where our employees are travelling for varied periods of time, or to cities where there is high demand for lodging, like for a major conference or event. That’s why we are excited to be a new customer of Airbnb for Work so we can allow our employees more flexibility and new options that still provide comfort and amenities they need while working and travelling. Jody Jannisse, Senior Director of Global Travel for Gap Inc.

Partner-focused

In addition to working directly with companies, we continue to drive momentum by working with industry partners, like SAP Concur. According to SAP Concur, Airbnb is an increasingly important supplier of accommodations for business travelers. So much so that the number of SAP Concur customers expensing Airbnb stays increased by 42 percent from 2016 to 2017, and includes 63 percent of SAP Concur’s Fortune 500 customers. Read about other trends SAP Concur is seeing here.

42% increase in Airbnb stays expensed through SAP Concur in the last year

We previously shared our work with with SAP Concur to begin incorporating Airbnb listings into their search and booking tool. This integration will officially launch in the coming weeks, and will be the first time listings on Airbnb will appear within a corporate travel partner’s platform.

New tools for travel managers

In the coming week, we’ll introduce a new feature that helps companies streamline how their employees search for and book listings on Airbnb. Starting today we’ll expand testing of our Airbnb for Work HOMEpage, a customizable search that can account for specific company policies and use cases.

HOMEpage allows companies to provide their travelers:

• Customize search parameters by setting property types, nightly rate caps, and amenities that fit the company’s travel policy.
• Pre-filtered locations, highlighting top-rated listings near offices or most traveled-to destinations.
• Tips and reminders to help employees make the most of Airbnb for Work.

What’s next

It’s a privilege to continue helping companies and business travelers keep up with the ever evolving ways we work (and travel for work). In the coming weeks, we’ll share additional ways Airbnb for Work is helping professionals foster engagement, growth, and belonging—even at work.

To learn more about Airbnb for Work, visit airbnbforwork.com .

Joining Airbnb as a company or managing company info on an account

We welcome listings hosted by professional hospitality providers on Airbnb, including hotels that meet our criteria.

To join Airbnb as a business or company:

• Go to Airbnb.com and select Host
• Select Add a new listing
• You’ll be asked a series of questions about your place, one of which is "Do you host on Airbnb as part of a company?"
• Select Yes, I work for or run a hospitality business
• Select Next to save your answer and continue with listing your space on Airbnb

To add your company’s information to an existing Airbnb account:

• Go to Airbnb.com and click on your profile photo
• Select Account
• In the list of options under Account , select Professional hosting tools
• In the Company section, click or tap Manage
• Under Business details , click or tap Add Your Business Details
• Add your company’s information and click or tap Save business details

To update or remove your company’s information:

• Under Business details , update your info
• Click or tap Save business details
• To remove your company account, click or tap Remove company account

Related articles

Joining your company’s airbnb for work account, signing your company up to airbnb for work, inviting employees to join airbnb for work.