nwt sfa travel claim

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GNWT announces enhancements to Student Financial Assistance

Yellowknife — June 5, 2023

The Government of the Northwest Territories (GNWT) has enhanced the Student Financial Assistance (SFA) program to better support students and remove barriers to post-secondary education.  SFA provides financial assistance to eligible Northwest Territories (NWT) residents to assist with post-secondary education-related expenses.

Program enhancements include:

• Increasing benefit levels for tuition, books and monthly living allowances,
• Increasing the Grants for Students with Disabilities and expanding supports to students with persistent or prolonged disabilities,
• Improving access for Northern Indigenous students by removing the semester limits and providing additional funding for tuition and book costs,
• Removing the semester limit and expanding remissible loans for all NWT residents (within the  loan limit of $60,000), and
• Removing suspension penalties for withdrawing from or failing a course or program.

The GNWT recognizes the importance of education and the need to better support students in achieving their post-secondary goals. Program changes will be in effect for the 2023-2024 academic year.

SFA Applications for students wishing to attend the fall semester are due by June 30. To learn more about the SFA program and the changes, students are encouraged to review the SFA Handbook [link] or visit www.gov.nt.ca/sfa .

“These enhancements to the Student Financial Assistance Program will help students from across the Northwest Territories to succeed in their post-secondary education journey. The changes will remove barriers that may prevent Indigenous students from achieving their educational goals and will promote access to post-secondary education for all NWT residents.”

- R.J. Simpson,  Minister of Education, Culture and Employment

Quick facts

• The program changes are based on feedback received through a client satisfaction survey and an internal review that focused on aligning the SFA program with the Truth and Reconciliation of Canada Calls to Action, the Missing and Murdered Indigenous Women and Girls Final Report and Calls for Justice, and the United Nations Declaration on the Rights of Indigenous Peoples.
• The purpose of SFA is to assist with the cost of obtaining a post-secondary education, but not cover all expenses.
• SFA applications are due by June 30th for students attending post-secondary studies this fall. Late applications are accepted, but payment is not guaranteed for the start of the program.

Related links

• Student Financial Assistance

For media requests, please contact:

Briony Grabke

Manager, Public Affairs and Communications

Department of Education, Culture and Employment

Government of the Northwest Territories

[email protected]

867-767-9352 Ext. 71073

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Form A (NWT8713) Nwt Student Financial Assistance Travel Claim - Northwest Territories, Canada (English / French)

• Canada Legal Forms
• Northwest Territories Legal Forms
• Northwest Territories Department of Education, Culture and Employment
• Form A (NWT8713) Nwt Student Financial Assistance Travel Claim - Northwest Territories, Canada (English/French)

Download Form A (NWT8713) Nwt Student Financial Assistance Travel Claim - Northwest Territories, Canada (English / French)

Linked topics.

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• Form NWT9230 Student Financial Assistance Client Concern Form - Northwest Territories, Canada (English/French)
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• Form B (NWT8714) Nwt Student Financial Assistance - Consent for the Release of Information - Northwest Territories, Canada
• Form D (NWT8716) Student Enrollment Form - Northwest Territories, Canada (English/French)
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Medical Travel

Medical Travel is a service provided by the Government of the Northwest Territories to eligible persons in the NWT who must travel in order to access necessary and appropriate insured health services. To be eligible for this benefit, travel must originate in the NWT and service must not be available within the resident’s home community. Furthermore, the medical referral from the resident’s home community must be to the nearest insured centre that offers the required treatment.

How do I access Medical Travel?

NWT residents may access medical travel through many different benefit programs. Some are accessed through GNWT programs, while others are accessed through employers and private insurance. Regardless of what type of benefit program patients access, all medical travel originates from clinical decisions within the NWT health system.

Prior to any medical travel taking place, the referring Northwest Territories Health Care Provider MUST submit a benefit application form to the Medical Travel Office for approval.  Once the medical travel benefits are approved clients may choose to have their travel arranged by their regional medical travel office or may choose to make their own arrangements and seek reimbursement through the medical travel expense claim process.  Failure to have your medical travel pre-approved will result in your medical travel claim being rejected. Clients who choose to submit a claim must contact Medical Travel for guidance. The staff at Medical Travel will provide the proper claim forms and verify the current daily rates for meals, accommodations and transportation to and from appointments. Please be aware that if you were previously approved for travel to an appointment outside the NWT, travel for all follow-up appointments must also receive prior approval by the medical travel office. This may require you to bring your follow-up appointment information to your NWT clinic when you find out about it, as they may not be aware of your appointment and would not know to send the medical travel benefit application to the Medical Travel Office. 

Related Documents

Medical travel guide.

This guide provides tips and information that can be used by all NWT residents for their medical travel, regardless of their benefits program. 

• Download a PDF version of the guide , or pick one up at your local health centre or Government Service Officer.

Patient Information Inserts

The following inserts are provided as supplemental information to the medical travel guide to assist patients in better understanding how medical travel works and what they are eligible for.

• Opting out of Medical Travel Boarding Home
• Medical Travel Policy
• Application for Direct Deposit
• Medical Travel Expense Claim Form
• Medical Travel Appeal Request Form

For individuals who have medical travel benefits under an employee benefit plan, such as the GNWT’s employee benefits or other employer benefits plans, please contact your benefit administrator.

Contact Medical Travel

Tłįchǫ region.

Phone: 867-392-3004 Fax: 867-392-6778

Email: [email protected]

Dehcho Region

Phone: 867-695-7005 Fax: 867-695-3313 Email:  [email protected]

Fort Providence (via Yellowknife)

Phone: 867-669-4115 Fax: 867-920-2172 Email:  [email protected]

Phone: 867- 872-5626 Fax: 867-872-4233 Email:  [email protected]

Phone: 867-874-8165 Fax: 867-874-8167 Email:  [email protected]

Beaufort Region

Phone: 867-678-8034 Fax: 867-777-2921 Email:  [email protected]

Sahtu Region (via Yellowknife)

Yellowknife region.

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Medical Travel Guide

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Medical Travel

The Government of the Northwest Territories will provide medical travel benefits to eligible persons in the NWT who must travel in order to access necessary and appropriate insured health services. To be eligible for this benefit, travel must originate in the NWT and service must not be available within the resident’s home community. Furthermore, the medical referral from the resident’s home community must be to the nearest insured centre that offers the required treatment.

The medical travel benefit extends only to individuals who do not have similar coverage through an employer or some other program. The benefit provides for return airfare, inter-facility ambulance services on emergency medical evacuations, and limited support for meals, accommodation and ground transportation.

Medical Travel will make all arrangements for travel once the medical referral is received and travel is approved. Clients may choose to make their own arrangements and claim their expenses after the fact.

Clients who choose to submit a claim must contact Medical Travel for guidance. The staff at Medical Travel will provide the proper claim forms and verify the current daily rates for meals, accommodations and transportation to and from appointments.

Medical Travel can be contacted at:

Beaufort region.

Phone: 867-678-8034 Fax: 867-777-2921 Email:  [email protected]

Dehcho Region

Phone: 867-695-7005 Fax: 867-695-3313 Email: [email protected]

Fort Providence (via Yellowknife)

Phone: 867-669-4115 Fax: 867-920-2172 Email: [email protected]

Phone: 867-872-5626 Fax: 867-872-4233 Email: [email protected]

Phone: 867-874-8165 Fax: 867-874-8167 Email:  [email protected]

Sahtu Region (via Yellowknife)

Phone: 867-669-4115 Fax: 867-920-2172 Email:  [email protected]

Tłįchǫ Region

Phone: 867-392-3004 Fax: 867-392-6778 Email: [email protected]  

Yellowknife Region

Phone (7:00 AM to 10:00 PM): 867-669-4115 After Hours: 867-669-4115 Fax (24 Hours): 867-920-2172 Email:  [email protected]

This guide provides tips and information that can be used by all NWT residents for their medical travel, regardless of their benefits program.

NWT Medical Travel: A Step-By-Step Guide

Related Services / Information

Medical Travel Expense Claim Form

NWT Medical Travel Program - Appeal Request Form 

Student Financial Assistance

Complex application

Tax filing not required

The Student Financial Assistance (SFA) program provides financial assistance to eligible Northwest Territories (NWT) residents to assist with postsecondary education-related expenses.

The purpose of SFA is to assist with the cost of obtaining a post-secondary education, not to cover all expenses. SFA provides financial assistance through a variety of grants and loans.

The SFA also offers loan remission (forgiveness) and repayment programs for eligible students who received loans.

Depending on eligibility,  Student Financial Assistance may provide post-secondary students with assistance for:

• Basic Grant – Funding for tuition and fees, books and travel costs
• Supplementary Grant or Remissible Loan – Monthly living allowance
• Repayable Loan – Funding for tuition and fees, books, travel and a monthly living allowance
• NWT Grants for Students with Permanent Disabilities
• Course Reimbursement - Up to $880 per course

Eligibility

To qualify for the Student Financial Assistance (SFA):

• You must be a Canadian citizen, a permanent resident of Canada or a protected person of Canada.
• You must be a resident of the NWT according to program criteria
• You must study at an approved designated institution (Please refer to the  Master List of Designated Educational Institutions .
• You must be enrolled in an approved, post-secondary program or course as defined by SFA.
• You must ensure your previous SFA student loans are up to date.
• You must make arrangements to repay any outstanding Government of Northwest Territories (GNWT) debts; and
• You must not be receiving student financial aid from another provincial, territorial, or federal program.

To learn more about eligibility requirements of the SFA visit the Student Financial Assistance Handbook .

Identification needed to be provided

Social insurance number.

For example:

• confirmation of SIN letter
• plastic SIN card (non-expired)

Proof of  residency in Province

• lease agreement
• rent receipt
• electricity
• cable television
• driver's license
• vehicle registration or car insurance
• membership in social or professional organization
• bank information
• employment information

How to apply

To apply for Student Financial Assistance:

• You must complete and apply each academic year. Applications are found at Forms and Applications | Education, Culture and Employment (gov.nt.ca)  or you can apply online.
• Students applying for SFA online for the first time will need a Web Access Code (WAC).  The WAC is a unique code used to link your personal information to your MyECE account so that you can apply for SFA. You can request a Web Access Code (WAC) .
• Once submitted, SFA staff will forward your WAC to the email address provided. Upon receiving your WAC, you can log into MyECE and apply for SFA.  You will only need your WAC the first time you log into MyECE.
• You can also visit the SFA office located in Yellowknife at the Lahm Ridge Tower – 1st floor or at your local  ECE Service Centre .

Annual deadlines for SFA applications are :

• June 30 for programs starting between August 16 to September 30,
• October 31 for programs starting between December 1 to January 31, or
• One month prior to the program start date for all other months.
• You must apply for SFA each year to continue to receive funding.
• The course reimbursement application deadline is one year from the start of your course.
• Applicants do not have to be accepted into a program before applying for SFA.
• Have questions about filling out the application or other forms? Call the SFA Office toll-free at 1-800-661-0793 or email  nwtsfa@gov.nt.ca .

Last updated: January 28, 2024

Please fill out this form and we will contact you. If your trip is beyond Edmonton we will request payment by credit card or e-transfer for any amounts not covered by SFA.

The service fee is $60.00 per trip per passenger.

If you have questions please call 888-675-4955.

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Duty Travel Rates

Duty Travel Rates  - An employee who is authorized to travel on Government business will be reimbursed for reasonable expenses incurred.

The Government of the Northwest Territories adjusts these rates as the Federal rates are changed.

Federal kilometric rates are reviewed four times a year: January 1, April 1, July 1, and October 1. NWTTA Members - Review the NWTTA Collective Agreement  for your rates.

DUTY TRAVEL IN CANADA

Meals & accommodations (taxes included).

Financial Administration Manual

KILOMETRIC RATES  (taxes included)

Note: Claims for ground transportation costing less than $12.00 per trip do not require a receipt.

More Information: For more information, or for past Duty Travel Rate claim allowances, see  Treasury Board of Canada  Appendix ‘B' (kilometric rates) or Appendix ‘C’ (Meals and Incidental Rates).

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Once you cease full-time studies for a period of six months or longer, you are required to contact the Student Financial Assistance (SFA) office to make arrangements for the repayments or remission of your student loan. 

Ceasing full-time studies means you:

• Have competed your program of study;
• Are no longer enrolled in full-time post-secondary studies;
• Are enrolled in part-time post-secondary studies or upgrading;
• Withdrew, or are withdrawing from post-secondary studies;
• Are taking a semester off, or
• Dropped some classes and are no longer considered a full-time student according to SFA.

During your six-month interest-free period, the GNWT will not charge interest on your outstanding loan(s). The six-month interest-free period gives you an opportunity to a get a job, plan your budget, and make plans to prepare for loan repayments. 

After the six-month interest-free period expires, interest will commence and you will be required to start monthly payments.

SFA is not responsible for any outstanding interest or principal charges that may incur. Any payments made during the interest-free period are applied directly to the principal of your loan.

There are repayment incentives to encourage northern students to return and reside in the NWT and to help alleviate the burden of student debt. 

Students that have received a student loan under the NWT Student Financial Assistance Act and Regulations may apply for:

• loan remission
• zero percent interest
• the Northern Bonus

Applications are accepted twice a year and must be submitted by April 15 and October 15, the Northern Bonus can only be received once in a 12-month period. Late applications will not be accepted.

• April 15 applications will be accepted between March 1 through April 15
• October 15 applications will be accepted September 1 through October 15

For more information about your student loans and loan repayment, please contact your Finance Officer or reach out to the SFA office via email at [email protected] or toll-free at 1-800-661-0793.

Related links

• Credit Card Authorization Form
• Pre-Authorized Payment Form
• Application for Loan Repayment Incentives – NWT Students
• Application for Reduced Payments